Executive assistant jobs in Punta Gorda, FL - 68 jobs

Department: Clinical Quality and Safety Work Type: Full Time Shift: Shift 1/8:00:00 AM to 4:30:00 PM Minimum to Midpoint Pay Rate:$27.78 - $37.50 / hour This position manages the office of a Chief Officer and provides direct administrative support, oversight and organization to the Chief Officer. The individual should be self-motivated, hands-on, and an organized professional with a positive, can-do attitude. Manages a complex calendar, scheduling meetings and events. Anticipates the needs and applies strategic business thinking to support the Chief Officer. Schedules calls with varying levels of internal/external individuals; and makes appropriate, informed decisions regarding Chief Officers availability. Screens calls, prioritizes emails and completes expense reports. Prepares highly confidential reports, correspondence, and prepares quality presentations as needed. Coordinates detailed travel arrangements at domestic and international level. Manages the budget for the division in terms of researching variances and providing analytical data to the Chief Officer. Coordinates large organizational meetings and event functions such as business lunches and/or dinners, including agendas, speakers and follow-up actions. Maintains spreadsheets, reports and tracking system for progress review of departments/functions reporting to the Chief Officer. Additionally, may prepare board meeting materials, maintaining excellent quality control. Serve as a liaison between the Chief Officer and direct reports, employees, and/or others to provide proficient communications with instructions and/or assignments and follows up on the status. Extremely organized and detail-oriented; ability to handle several tasks concurrently with ease and exercises a high degree of professionalism. May supervise clerical staff as assigned. Performs other duties and special projects. Requirements Education:Associate degree or equivalent work experience. Experience:Minimum of 5 years executive administrative support experience. Certification:N/A License:N/A Other:Proficient in MS Office (Outlook, Word, Excel, PowerPoint and Webex). Requires ability to master other software, as needed. Excellent typing speed and accuracy. Excellent written, verbal interpersonal communication skills with significant attention to detail. Strong interpersonal skills, confident and capable of effectively interacting with members of the health system and the community. US:FL:Fort Myers

Job Description Are you hard-working and detail-oriented? Love systems, processes, and procedures? Enjoy a fast-paced work environment with lots to do? Love serving people and checking things off your to-do list? Are you someone who consistently goes above and beyond to do a great job and deliver great customer service? Ready to join the exciting world of real estate? We should probably talk! An Executive Assistant is needed for a top-ranking real estate team in the Fort Myers area. With the help of this individual, the agents are hoping to focus more on selling real estate and much less on the back-end and daily administrative tasks. We are looking for an exceptional, in-office candidate who is willing to go above and beyond, just like other members of the team. The ultimate goal of this hire is to bring on a true “ace” Executive Assistant who can help streamline operations, strengthen systems, and ultimately help the team double its business by freeing up the owners' time. The ideal candidate may have a background in real estate; however, this is not a requirement. The candidate should have a proven (or clearly demonstrated) ability to create, implement, and follow systems and procedures in an office environment. This person will have a strong sense of urgency, excellent problem-solving skills, and must genuinely enjoy to-do lists, checklists, and taking ownership of responsibilities. The ideal candidate works well with minimal supervision and is eager to grow into more responsibility and leadership within the team. Compensation Salary Range: $50,000 - $60,000 Paid Time Off (PTO) Bonuses: Considered after 6 month period Growth potential Compensation: $50,000 - $60,000 yearly Responsibilities: This person's primary responsibilities include, but are not limited to: Assisting and supporting the owner(s) in all business and personal areas needing assistance Taking over full Transaction Coordination (TC) from contract to close, ensuring accuracy, deadlines, and a smooth client experience Maintaining and organizing database management systems Transitioning and managing the team's database within a professional CRM (e.g., BoldTrail, KV Core) Supporting newsletters, client events, and outbound communication (telethons, follow-ups, etc) Screening and directing phone calls; distributing correspondence Handling requests and queries appropriately Scheduling meetings and appointments Producing reports, presentations, and briefs Assisting clients and ensuring an extraordinary client experience Managing day-to-day office operations Tracking expenses accurately and assisting with budgets Lead management assistance Marketing listings, the business, and the team through social media and other channels Supporting consistent marketing efforts, including content coordination and execution Helping clients through the closing process Building and maintaining systems, processes, and procedures Assisting with the creation of an operations manual and employee handbook (Eventually) hiring, training, and holding team members accountable This person will LOVE checklists, paperwork, systems, and seeing things run smoothly Qualifications: Outstanding organizational skills Strong attention to detail Highly focused, reliable, dependable, and accountable Growth-minded with strong problem-solving abilities (this is critical) Tech-savvy; up-to-date with office technology and able to learn new systems quickly Comfortable with computers, CRMs, and social media platforms (Instagram, Facebook) Experience with design tools such as Canva is a plus Ability to multitask and prioritize daily workload; able to manage multiple projects at once Able to work independently and manage time effectively Effective interpersonal skills, including excellent written and verbal communication Discretion and confidentiality Strong customer service mindset Real estate experience preferred but not required Social media experience preferred Comfortable handling strong personalities Must have a CAN and WILL DO attitude and be fully dedicated to the team Must live within a 30-minute commute of the Fort Myers office About Company At The Furbay Team, real estate is about more than buying and selling homes; it's about delivering a smooth, thoughtful, and reliable experience for every client. As part of Experience Real Estate Group, the team is committed to serving its clients with care, responsiveness, and attention to detail at every stage of the process. The Furbay Team is collaborative, motivated, and growth-minded, with a strong focus on professionalism and accountability. They believe that a well-run business behind the scenes creates better outcomes for clients and a better experience for the team as a whole. Each team member plays an important role, and success is built through clear communication, trust, and shared responsibility. With a fast-paced environment and a supportive, down-to-earth culture, The Furbay Team takes pride in doing great work, supporting one another, and continuously improving how they serve their clients and their community.

Community Foundation of Sarasota County Title: Executive Assistant Reports to: President/CEO Supervises: N/A Status: Exempt Purpose: Provide high-level executive support to the President/CEO, notably in the areas of calendar management, preparation of confidential and strategic materials, and support of Board of Director functions. This role serves as the eyes and ears for the President/CEO, filtering requests from internal and external individuals to ensure optimal business operations. The dynamic nature of this position requires the incumbent to exhibit exemplary time management, customer service and operational/process skills, along with the ability to identify and anticipate needs and exercise judgment in all instances. The incumbent must exhibit excellence across a broad range of stakeholders including CFSC Leadership, Board of Directors, staff and external relationships. To perform this role successfully, the incumbent must effectively balance highly sensitive tasks with a high degree of professionalism and care. Responsibilities/Essential Functions: Manage the ever-changing calendar of President/CEO. Answer/respond to calls/emails (at times on behalf of President/CEO); escalate when necessary. Prepare and monitor travel arrangements and expense/credit card reports; research/follow-up if further information is needed. Draft, review and distribute communications on behalf of President/CEO. Prepare reports, charts, presentations and spreadsheets for Board and/or operational areas; analyze data and make recommendations, as needed. Manage Board communications and administrative components of meetings (including coordination of beverages/meals), annual dinners; receptions, Board Ambassador events (schedule, materials, food) and new Board member orientation. Manage and update Board portal. Take minutes at Board meetings; distribute and file accordingly. Manage Board Governance Committee schedule, documents and Task Forces, as requested. Manage Supporting Organization Board annual meeting schedules, materials and coordinate grant funding requests (i.e., Wetherington Foundation). In support of special projects/initiatives, review, recommend and design processes and strategies that improve or integrate work most efficiently throughout the Foundation; continually refine to ensure achievement of business goals and objectives. Provide administrative support (or other tasks) to team members or throughout the Foundation, as needed.

Sarasota, on-site, full-time, Monday through Friday, 8:15 AM to 5:00 PM Certified Collectibles Group is seeking an experienced Executive Assistant to join our fast-paced global multi-company organization. The Executive Assistant will provide high-level administrative support to the executive team. In this role, you will: Provide high-level administrative support and assistance to the Executive Leadership Team Arrange travel and accommodations for executives, candidates and others. Manage the Leadership team's calendars and Conference room reservations. Schedule and attend meetings on behalf of executives, taking notes and recording minutes. Work closely with IT to ensure conference rooms are ready for meetings with the proper presentation and/or video-conferencing technology, refreshments, etc. Receive incoming communication or memos on behalf of senior staff, review contents, determine importance, and summarize and/or distribute contents to appropriate staff. Perform office tasks, including maintaining records, ordering supplies, and performing basic bookkeeping and record-keeping functions. Perform clerical and administrative tasks, including drafting letters, memos, reports, and other documents for senior staff. Perform additional duties as assigned by executives. What will help you succeed in this role: Self-motivated, proactive, and forward-thinking. Excellent verbal and written communication skills. Must be able to effectively communicate with all levels of internal and external contacts. Diplomatic, tactful, and discrete concerning confidential or sensitive information. Superior organizational skills and attention to detail. Exceptional time management skills with a proven ability to meet deadlines. Ability to function well and work independently in a high-paced environment. Extensive knowledge of office administration, clerical procedures, and recordkeeping systems. Highly proficient with Microsoft Office Suite or similar software, with the ability to learn new or updated software. ABOUT US Certified Collectibles Group is the world's leading provider of expert, impartial and tech-enabled services that add value and liquidity to collectibles. Its iconic companies include Numismatic Guaranty Company (NGC), Paper Money Guaranty (PMG), Certified Guaranty Company (CGC) and Authenticated Stamp Guaranty (ASG). Since 1987, the Certified Collectibles Group companies have certified over 100 million coins, banknotes, comic books, TCGs, sports cards, video games, home video collectibles, stamps and more. Today, CCG serves the world of collectibles online and at its offices in the United States, United Kingdom, UAE, Germany and China. WHY YOU WILL LOVE WORKING WITH US: Comprehensive benefits including Medical, Vision, and Dental Insurance PTO & Paid Holidays 401(k) retirement plan We understand that not everyone checks every box on a job description. If you're excited about this role and believe you bring valuable skills and experiences, we encourage you to apply. You may be just the right person for this or another opportunity with us." We are an equal opportunity employer and are committed to fostering an inclusive and diverse workplace. We do not discriminate based on race, color, religion, national origin, gender, gender identity or expression, sexual orientation, age, disability, veteran status, or any other protected characteristic as outlined by federal, state, or local laws. We believe that diversity strengthens our team and drives innovation, and we welcome candidates from all backgrounds to apply.

EXECUTIVE ASSISTANT - JOB DESCRIPTION Reports to: Division President Pay Grade: Hourly FLSA Status: Non-Exempt Status: Regular, Full Time Department: Sales Schedule: M-F Location: Sarasota, FL SUMMARY & PURPOSE OF POSITION: As an Executive Assistant, you would provide high-level administrative support and play a crucial role in assisting the Division President and team in operations. This role is ideal for someone who thrives on precision, handles sensitive information with discretion, and brings a high level of personal polish to everything they do. You'll be the right hand to the executive -- managing schedules, coordinating meetings, handling communications, and representing the business with professionalism and poise. PRIMARY POSITION-SPECIFIC RESPONSIBILITIES: Provide high-level administrative support, including drafting letter, memos, invoices, reports and other professional correspondence. Manage executive calendars, meetings, and appointments with accuracy and foresight. Schedule and attend meetings on behalf of executives; take accurate notes and prepare clear, organized meeting minutes. Handle incoming communications (emails, memos, calls); review, prioritize, and distribute content as appropriate. Coordinate domestic and international travel arrangements and prepare detailed itineraries for executives and management. Plan and support internal events, meetings, and off-site functions as needed. Maintain organized records and files; retrieve and summarize information from various sources, including emails, reports, and meeting notes. Perform general office tasks such as ordering supplies and light bookkeeping. Draft and edit internal and external communications, including reports, presentations, and professional correspondence. Serve as liaison between executives and both internal staff and external stakeholders. Assist with special projects, monitor progress, and ensure timely completion of key deliverables. Maintain strict confidentiality and demonstrate sound judgment in all matters. Perform additional administrative and support duties as assigned. ESSENTIAL SKILLS AND EXPERIENCE: Strong ability to work independently and collaboratively in a dynamic, fast-paced environment. Excellent verbal and written communication skills. Strong organizational and time management abilities with a proven record of meeting deadlines. Advanced proficiency in Microsoft Office Suite and/or Google Workspace. High attention to detail and ability to multitask effectively under pressure. Demonstrated professionalism, discretion, and sound judgment. PREFERRED EDUCATION/EXPERIENCE: Experience in supporting high-level executives is a plus. Tech-savviness with tools like Google Workspace, Microsoft Office, and project management software. 5-10 years of administrative or executive assistant experience is a plus. Experience in the mortgage industry is a plus. DIRECT REPORTS: No direct reports PHYSICAL DEMANDS/ENVIRONMENT: The environment is characteristic of an office setting with occasional travel required. Must be able to execute time sensitive transactions, and be able to work flexible hours including evenings and weekends.

The Administrative Specialist oversees the day-to-day administrative operations of the University Advising Services department. Supervises assigned support staff to fulfill administrative responsibilities of the department. Typical duties may include but are not limited to: * Provides administrative support to include maintaining schedule/calendar, screening telephone communication, greeting and directing visitors, and dealing with administrative problems and inquiries. * Completes transfers, reconciles expenditure transactions, maintains internal accounting records, and other transactional duties related to fiscal administration. * Fulfills purchasing requirements for assigned area, researching items and obtaining price quotes, entering information into university systems, receiving purchase orders, maintaining P-Card information, and reconciling purchases. * Establishes and maintains systems for administration of records for the area, including electronic files, records, and databases. * Supports employment administration and human resources processes, serving as a point of contact with the central HR department. Administers appointment paperwork requirements for department employees. Fulfills administrative requirements for employment searches within area of responsibility. * Tracks and audits department leave records and employee time sheets. * Prepares and approves payroll certifications. Reviews and reconciles payroll registers and updates pay distribution. * Arranges and coordinates travel for department staff, faculty, and incoming guests and speakers. * Composes and prepares written documents and correspondence for the office, including memos, letters, presentations, and spreadsheets. * Prepares special spreadsheet reports and presentations as needed. May prepare brochures or update department web site content. * Provides transactional maintenance of funds and accounts for a unit or department. Other Duties: * Performs other job-related duties as assigned. Additional Job Description Required Qualifications: * This position requires a high school diploma and four years of full-time experience directly related to the job functions. * Experience operating a personal computer and proficient with Microsoft Office (Word, Excel, Access, and Outlook). * Any appropriate combination of relevant education, experience, and/or certifications may be considered. Preferred Qualifications: * Bachelor's degree from an accredited institution in an appropriate area of specialization. * Work experience in a higher education setting. * Experience with Ellucian Banner, Cognos, and Gulfline. Knowledge, Skills & Abilities: * Knowledge of general office procedures. * Knowledge of generally accepted accounting procedures and principles. * Excellent interpersonal, verbal and written communication skills. * Strong organizational skills and an ability to prioritize and complete simultaneous projects when numerous and competing demands are involved. * Ability to operate personal computers with proficiency and learn new applications and systems. * Ability to accurately prepare and maintain records, files, and reports. * Ability to work successfully as both a member of a team and independently with minimal supervision. * Ability to interact in a professional manner with staff, faculty, students, and the community in a service-oriented environment. * Ability to think critically and creatively, have a high standard of integrity, and be motivated to incorporate best practices into the organizational structure. * Ability to effectively manage the work of others by providing information, guidance, and motivation. * Ability to interpret and apply laws, regulations, policies and procedures consistently. * Ability to analyze and solve problems, draw valid conclusions, and/or develop appropriate alternatives where applicable. Pay Grade 13 FGCU is a State University System of Florida member and an Equal Opportunity and Equal Access employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, age, national origin, disability, or protected veteran status.

GAT is seeking a dynamic, dependable, and capable individual to join its team of aviation professionals. GAT offers a wide range of employee benefits to include major medical, 401K Plan, Dental, and Vision coverage. Job Summary: Report directly to the General Manager. The primary day-to-day purpose and focus of this position are largely dictated by the immediate needs of the company. Job Responsibilities: Staffing: Work with the General Manager and HR to ensure staffing levels are maintained and to minimize hourly turnover. Source, screen and interview applicants using the competency-based interview guidelines found in hiring a guide and through the interview process Review and maintain an applicant tracking system Assist management team with maintaining staffing Conduct on-board orientation of new team members. Ensure use, execution, maintenance and administration of the on-boarding process. Investigate the applicability of out-of-scope. Secure customer's approval on the Daily Out of Scope form Daily timekeeping monitoring; identifies and resolves exceptions and obtains appropriate approvals prior to closing payroll for the pay period to ensure accuracy Publish and post memos as requested by management. Maintain a “Read and Initial” communication system and ensure all employees periodically review. Ensure corporate reports are forwarded to Corporate Headquarters, such as payroll change notices, profile changes Assist management with recruiting efforts, which includes coordinating advertising mediums, scheduling and/or conducting interviews, processing new hires, and scheduling classes for training and SIDA training, coordinating drug testing and background clearance Ensure OJI's are properly documented and sent to Corporate Headquarters Assist with purchasing as directed by management. Ensure purchase orders and/or approvals are obtained as required Adheres to company policies and procedures Perform other duties as assigned Requirements: Must have a High School diploma, GED Must be at least 18 years of age Able to proficiently speak, read, and write in English Advanced Excellent computer skill Proficient in Microsoft Word, Excel, and Outlook Previous Administrative and payroll experience preferred Must successfully complete all training requirements and maintain certifications throughout employment Must clear an FBI fingerprint background check and obtain a custom seal Must pass a pre-employment drug screen Work Environment: Able to work and focus in a fast-paced environment Must be detail-oriented Must always be safety-minded while working Effectively communicates instructions, policies, and procedures others can follow Provide positive and constructive feedback Maintains an understanding of and follows all applicable federal, state, airport, and company regulations, policies and procedures ** Monthly cell phone allowance provided GAT Airline Ground Support is an equal opportunity employer. We make hiring decisions based on business needs and the qualifications of each candidate, without regard to any legally protected status. We are a drug-free workplace and conduct random drug testing. Employment with GAT Airline Ground Support is contingent upon passing a drug screening, a 10-year criminal history background check, and maintaining a clean driving record. Proof of high school diploma or GED completion is also required.

Title: Administrative Assistant Reports to: Region 1 Director : 5055 North Tamiami Trl. FL Classification: Hourly/Nonexempt Catholic Charities, Diocese of Venice, Inc. is committed to providing services to individuals of all races, backgrounds, and beliefs. We offer a variety of housing and social services to individuals, families, and communities across ten counties in Southwest Florida. The Regional Administrative Assistant plays a key role in supporting the Region 1 Director and ensuring seamless operation within the region. This role involves a range of administrative responsibilities carried out in accordance with organizational policies, regulations, and performance standards. Job Responsibilities: Provide administrative support to the Regional Director, including clerical tasks, scheduling, and coordination of follow-ups with program staff. Answer and direct incoming calls in a professional and friendly manner, assisting callers with service access, appointment scheduling, and routing calls to the appropriate staff. Greet and assist clients, community representatives, and visitors in a welcoming and professional manner. Organize and coordinate meetings, prepare agendas and minutes, and communicate with agency/committee representatives. Manage ordering and inventory of office and program supplies, ensuring timely distribution and organization. Prepare check requests for regional office expenses, manage vendor billings, track orders, and ensure credits are processed as necessary. Reconcile credit card purchases and receipts, ensuring accuracy and providing necessary documentation. Make travel arrangements for the Regional Director and office staff, ensuring efficient booking and coordination for meetings and conferences. Draft and disseminate various correspondence, including thank you letters, emails, reports, and meeting minutes. Administer documentation related to Financial Assistance Opportunities available to clients, ensuring accuracy and availability. Support staff training initiatives, ensure performance evaluations are completed, and compile feedback for program outcomes. Participate in professional development opportunities to maintain and enhance skills and knowledge of services. Assist with data entry and management of various databases for reporting purposes, collaborating with the Director of Grants. Provide support for event committee meetings, including minute-taking, when the Development Coordinator is unavailable. Ensure proper maintenance of office equipment at the Sarasota office. Coordinate internal and community holiday events as requested. Provide back-up coverage as necessary for office operations. Perform additional duties as assigned by the Regional Director.

Job Description Location: Port Charlotte, FL | Type: On-site, Full-Time | Compensation: $17.00 - $18.00 per hour The General Manager's Administrative Assistant at Norm Reeves Honda/VW of Port Charlotte will work closely with the General Manager, providing essential administrative support and contributing to the overall success of the dealership. The ideal candidate will be proactive, assertive, friendly, and detail oriented. Schedule: Monday through Friday, from 8:30 Am - 5:00 PM or 8:30 AM - 5:00 PM For immediate consideration, please email ******************************. What You'll Do: Manage General Managers' calendars, coordinate meetings/events, and serve as liaison with stakeholders. Prepare reports, presentations, and support general administrative functions. Assist with onboarding, training, and provide guidance to a Reception team of ~4 employees. Handle confidential communications and prioritize incoming correspondence across various channels. Maintain confidentiality of sensitive information. Perform other duties as assigned. What You Need: Experience in an Administrative Assistant role is helpful, but not required. Exceptional organizational, multitasking, and interpersonal skills. Proficient in MS Office Suite and other relevant software.

We have ongoing opportunities for top notch Administrative Assistance with great customer service skills! Attention to detail and ability to multi-task is a must! An Administrative Assistant must be able to multi-task and take initiative without being micromanaged.

Support managers and employees through a variety of tasks related to organization and communication. Responsible for confidential and time sensitive material. Familiar with a variety of the field's concepts, practices and procedures. Effectively communicate via phone and email ensuring that all duties are completed accurately, delivered with high quality and in a timely manner. Attend meetings and take accurate minutes. May responsible for accurate and timely physician credentialing. May direct and lead the work of others. May manage and coordinate administrative programs and office activities. Create spreadsheets, manage databases and prepare presentations, reports and documents as needed. Answer telephones and take messages or transfer calls. May cover the reception desk when required. Calendar management, schedule appointments, update calendars and arrange staff meetings

The Administrative Assistant is entrusted with the pivotal responsibility of managing all administrative functions at the branch level. Reporting directly to the Branch Manager and maintaining proper contract records with corporate. This role ensures meticulous adherence to company policies and processes while maintaining efficiency and effectiveness in branch operations. Key duties include coordinating administrative tasks, supporting team members, and facilitating seamless communication between branch and corporate entities. The Administrative Assistant serves as a crucial link in maintaining organizational integrity and operational excellence. Position Duties Demonstrate effective communication skills when interacting with all personnel at the Branch and Corporate Levels. Answering inbound phone calls. Maintain an appropriate level of confidentiality. Process appropriate internal and external correspondence related to job files. Process appropriate field documents and correspondence. Process all related material and subcontractor documents. Assist and process all accounting/financial processes as assigned. Complete HRIS (Bamboo HR) tasks including but not limited to new employee orientation, completion of background screenings, ensuring completion of required paperwork, and acting as a liaison for employees in HR-related matters. Coordinate accident/incident reporting regarding workers' compensation and auto liability. Provide backup/assistance to other administrative personnel as necessary. Direct customer contact relating to scheduling, billing, and collections for contract customers. Assist the Branch manager, as requested during administrative review and evaluations. Provide technical support/assistance to administrative personnel. Manage the location's office supplies budget and inventory. Experience, Education and General Requirements (Minimum) High School Diploma or Equivalent. 3-5 Years of Administrative Experience. Experience in HRIS/ATS systems (Bamboo HR Preferred). Experience in Bookkeeping with strong numerical proficiency. Proficiency with Microsoft office and related products. Driver's license with reliable transportation The ability to Pass a 10 Panel Drug screen, and Background check. Must have at 3-5 years of experience in construction administration and/or accounts receivable/accounts payable billing and job costs in the construction field. Good customer service skills and the ability to work with a multitude of people and personalities Experience, Education and General Requirements (Preferred) Completion of an Associate's degree or equivalent certification program Experience with Microsoft Dynamics GP and Bamboo HR. Experience with contracting and permitting. Attention Applicants: We are seeking candidates with 3-5 years of experience in construction administration and accounts receivable/accounts payable billing and job costs in the construction field. Experience in the fire sprinkler trade is preferred. Please note that only applicants who do not meet these criteria may be contacted. All are encouraged to apply. Wiginton Fire Systems proudly stands as a 100% employee-owned company within the fire protection industry, steadfast in our commitment to delivering top-tier solutions to our valued clients. We are actively seeking a dedicated and detail-oriented individual to join our esteemed team in the role of Administrative Assistant. Our ideal candidate is genuinely eager to learn and grow with us. With over 50 years of awesome history, we're more than just a workplace - we're building a legacy. If you're keen on being part of our ongoing success story and creating your meaningful career journey, then Wiginton Fire Systems is the perfect place for you. Come join us and let's shape the future of fire protection together with enthusiasm and purpose! Benefits Benefits: 401(k) 401(k) matching Employee Stock Dental insurance Health insurance Life insurance Paid time off Retirement plan Tuition reimbursement Vision insurance

Job Title Administrative Assistant (Development) State Florida Program Children's Network of Southwest Florida, LLC Reports to Development Director FLSA Status Non-Exempt Statement This job description will be reviewed periodically as duties and responsibilities change with business necessity. Essential and marginal job functions are subject to modification. Mission Statement The Children's Network of Southwest Florida is committed to working with the community to protect children and preserve families. General Purpose of Job Assist the Development Director and Training Specialists with overall operations, communication, internal and external schedules, correspondence, meetings, and projects. QUALIFICATIONS To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. Essential Duties and Responsibilities Assist the Staff Development Director and Training Specialists Reports to and manages workload with the Staff Development Department General administrative duties to include filing, scanning, faxing, copying, and mailing. Manages projects as required Coordinate departmental meetings Produces training materials Produce and maintain meeting agendas, minutes and reports for distribution Performs other related duties and projects, as required Working Hours CNSWFL's work week typically operates during regular business hours Monday through Friday from 8 am to 5 pm. However, there may be occasions when the job requires availability outside of these hours, including evenings, weekends, and holidays, to provide 24/7 coverage as needed. Flexibility in scheduling and availability to work on a rotating shift basis are not likely but may be required. Candidates should be prepared for potential variations in working hours and be willing to adjust their schedule as necessary to meet the demands of the role. Your supervisor will advise you of your work hours. Travel Travel in and outside of Circuit 20 (Lee, Charlotte, Collier and Hendry/Glades counties) is required. Training All employees must complete fifteen (15) hours of on-line or classroom Training on an annual basis. If the employee is a Certified Child Welfare Professional, Training hours must total twenty (20) annually. Supervisory Responsibilities This position does not have supervisory responsibilities. Education and Experience High School Diploma or General Education Degree (G.E.D.) required, and a minimum of two (2) years of previous administrative or secretarial office experience. Skills and Abilities Must be able to operate standard modern office machinery, including fax, telephone, calculator, computer, scanner, printer, copier and mail machine. Minimum typing speed of 50 wpm; excellent word processing skills. Must be competent with Microsoft Office Suite programs, including Word, Excel, Power Point, Access, Publisher and Outlook. Must be competent with basic e-mail protocol and procedures including sending, receiving, replying, attachments, and meeting scheduling; excellent written and oral communication skills; effective listening skills; ability to work as a team member, and the ability to work in a multi-cultural environment. Must possess excellent organizational skills and abide by the highest standards of confidentiality. pre-employment requirements Certificates, License, Registrations, backgrounds, drug screens, Etc. Valid driver's license required, with proof of insurance Driver's license check is a requirement No special certification or registration is required for this position Criminal background screening (fingerprinting) (Local Law Enforcement and FBI/FDLE) Drug Screening is a requirement Children's Network participates in E-Verify Other Requirements Language Skills Ability to read, analyze, and interpret general business periodicals, professional journals, technical procedures, or governmental regulations. Ability to write reports, business correspondence, and procedure manuals. Ability to effectively present information and respond to questions from groups of managers, board of directors, clients, customers, and the general public. Ability to speak effectively before groups of customers or employees. Mathematical Skills Ability to add, subtract, multiply, and divide in all units of measure, using whole numbers, common fractions, and decimals. Ability to compute rate, ratio, percentages, ability to draw and interpret bar graphs. Reasoning Ability Ability to apply common sense understanding to carry out instructions furnished in written, oral, or diagram form. Ability to be proactive, as well as handle problems involving several concrete variables in standardized situations. Physical Demands The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. This job requires the ability to sit for extended periods; walk; stand; use hands to finger, handle or feel; reach with hands and arms; stoop, kneel or crouch; talk and hear. This job requires visual acuity sufficient to read and operate standard modern office machines. The employee must occasionally lift and/or move up to 25 pounds. WORK ENVIRONMENT The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. This is administrative work in an indoor office environment with a moderate noise level (business machines, printers, computers, telephones). ADA: Children's Network of Southwest Florida, LLC will make reasonable accommodations in compliance with the Americans with Disabilities Act of 1990. EEO: Children's Network of Southwest Florida, LLC does not discriminate based on race, national origin, gender, religion, veteran status, or disability in employment, in provision of services, or in access to programs. Children's Network of Southwest Florida, LLC is a Drug-Free Workplace. All personnel must demonstrate the following capacities: A commitment to empowering others to solve their own problems Valuing a nurturing family as the ideal environment for a person A conviction about the capacity of people to grow and change The ability to establish a respectful relationship with persons served to help them gain skills and confidence The ability to work collaboratively with other personnel and/or service providers or professionals The capacity to maintain a helping role and to intervene appropriately to meet service goals The ability to set appropriate limits. Safety and permanency of children. I certify that the statements above to the best of my knowledge accurately describe the duties performed and agree that I am qualified in education and skill to meet the requirements of the position. If the employee does not agree, indicate here: Supervisor: Date: Employee: Date: Reviewing Authority: Date: Do Not Agree: Qualifications High School Diploma or General Education Degree (G.E.D.) required, and a minimum of two (2) years of previous administrative or secretarial office experience. Must pass a Level II Background Check. For more information please click this link: ********************************

About Us At Apple Roofing, our purpose is to build a sweeter experience - for our teammates, our customers, and our partners. We do this by putting people first, making it easy, and doing the right thing. We are seeking a high-energy, detail-oriented, and accounting-savvy Administrative Assistant to join our team in our Fort Myers, FL office. This role is ideal for someone who brings strong organizational skills, a proactive mindset, and a genuine passion for supporting both administrative and financial functions. In addition to traditional front-office responsibilities, this role will support basic accounting tasks such as accounts payable/receivable, AIA billing, and bookkeeping. The ideal candidate is not only accurate and efficient with data but also thrives in a fast-faced, people-first environment where culture fit is just as important as capability. What You'll Do: * Accurately and efficiently input company leads into our database. * Verify incoming lead data/emails for accuracy and completeness. * Answer and direct incoming phone calls to appropriate personnel or departments. * Greet visitors in a professional and friendly manner. * Provide general administrative support, such as filing, copying, and data entry. * Maintain the reception area to ensure it is clean, organized, and welcoming. * Monitor and manage office supplies and reorder as necessary. * Collaborate with internal departments to ensure data and records accuracy. * Assist with accounts payable and receivable processes. * Support accounting functions, including familiarity with AIA billing and basic bookkeeping. * Utilize or learn systems such as QuickBooks, Acculynx, and Sage Intacct (preferred but not required). * Identify areas for process improvement and make efficiency recommendations. * Prioritize and manage multiple tasks and deadlines effectively. * Perform other duties as assigned.

Department Corporate/Administrative Employment Type Full Time Location Ft Myers, FL Workplace type Onsite Your Primary Responsibilities will include What you'll need DRMP Offers About DRMP Transforming communities and strengthening connectivity across the Southeast since 1977, DRMP is an award-winning multidiscipline firm that delivers infrastructure solutions to meet the needs of our public, private, and industrial clients. We're 700+ employees strong and growing, with 23 strategically located offices. With expertise in six core markets - alternative delivery, construction services, federal, surveying and mapping/geospatial, and transportation - we're ranked among Engineering News-Record's “Top 500 Design Firms” and have earned both local and national recognition for project excellence. That growth and recognition wouldn't be possible without the people behind it. At DRMP, employees are supported, challenged, and valued through professional development, career advancement opportunities, and work that contributes to the communities we serve. When you join DRMP, you're not just building a career - you are making a difference and helping shape what's next.

Full Time Administrative Assistant needed at Jefferson Center - a senior living community located in Sarasota. This position provides support to the community Administrator with specific responsibility for preparation of project requests, proposals, licensure renewal, rents and subsidies and other special projects as assigned. Provides secretarial support as required. EDUCATION: High school diploma or general education degree (GED); and three months related experience and/or training; or equivalent combination of education and experience. EXPERIENCE: General business experience and the ability to work with people in all types of situations. Proficient secretarial and communications skills including expertise in word processing. An understanding and sensitivity of the confidential nature of material EOE/DFWP "WE HONOR THOSE WHO HAVE SERVED" Applicants can learn more about Florida background screening requirements at *********************************

Bayonet Plumbing, Heating, and Air Conditioning, a division of IES, is looking for an Office Assistant in our Sarasota location. This position will provide high-level administrative support to multiple departments within the company. Qualified candidates will be friendly, team-oriented, and have the following skills: Excellent interpersonal skills to build strong relationships with colleagues Effective communication, including speaking, writing and active listening Extremely proficient with Microsoft Office, with a heavy emphasis on Excel Good phone presence Attention to detail Accurate work production Time management, prioritization, organization and multitasking abilities Ability to work independently, self starter works well with little supervision Highly organized These additional skills are not required but are beneficial Bilingual Benefits: Medical, Dental, Vision, and supplemental insurance Company-paid life insurance and short term disability insurance 401K plan Paid Holidays

The Administrative Specialist II provides administrative and operational support for the Dendritic Institute, ensuring smooth execution of its projects, events, communications, and reporting activities through administrative support. Typical duties may include but are not limited to: * Serves as a primary public contact, responding to inquiries via email, phone, mail, and in person, and ensure compliance with institute policies and procedures. * Provides advanced administrative support, including managing calendars, scheduling, screening communications, and greeting visitors. * Coordinates travel arrangements, processes reimbursements, and manages related logistics for faculty, staff, and guests. * Prepares, reviews, and processes human resources documents; assists with employment administration, onboarding, payroll certification, and leave tracking in coordination with the HR department. * Supports purchasing and fiscal functions by obtaining quotes, processing purchase orders, maintaining records, reconciling expenditures, and assisting with budget monitoring and fiscal reporting. * Establishes and maintains efficient filing and recordkeeping systems, both electronic and physical, including databases and document workflows. * Drafts and prepares correspondence, reports, presentations, meeting agendas, minutes, and other professional documents. * Coordinates communications between the Director, committees, affiliates, boards, campus partners, and external stakeholders. * Collaborates with campus departments, faculty, and external partners to advance institute goals and support joint initiatives. * Assists in grant application preparation, progress reporting, and funding documentation. * Maintains and updates the institute's website, newsletter, social media channels, and promotional materials. * Organizes and provides logistical support for events, workshops, forums, and guest visits, including registrations and hospitality. * Supports project management by tracking timelines, deliverables, and progress against key performance indicators. * Contributes to student engagement activities and internship coordination. * Oversees office supply inventories and serves as a liaison for space, equipment, and facilities issues. Additional Responsibilities: * Other job-related duties as assigned. Additional Job Description Required Qualifications: * This position requires a high school diploma and six years of full-time experience directly related to the job functions. * Experience operating a personal computer and proficient with Microsoft Office (Word, Excel, Access, and Outlook). * Any appropriate combination of relevant education, experience, and/or certifications may be considered. Preferred Qualifications: * Bachelor's Degree from an accredited institution in Business Administration, Communications, Computer Science, or * Three years experience in administrative support or program coordination in higher education, nonprofit, or research settings. * Experience in project management and event planning. * Experience supporting STEM-related teams, projects, or departments. * Experience with Workday. * Project Management certification, such as CAPM or PMP. * Event planning or administrative professional certification. Knowledge, Skills, & Abilities: * Knowledge of general office procedures. * Knowledge of generally accepted accounting procedures and principles. * Excellent interpersonal, verbal, and written communication skills. * Strong organizational skills and an ability to prioritize and complete simultaneous projects when numerous and competing demands are involved. * Proficiency in MS Office Suite (Word, Excel, PowerPoint, Outlook). * Ability to operate personal computers with proficiency and learn new applications and systems. * Ability to use project management tools (e.g., Trello, Asana) and perform basic data analysis. * Ability to use digital platforms including event registration systems, website content management systems (CMS), social media platforms, and reporting dashboards. * Ability to accurately prepare and maintain records, files, and reports. * Ability to work successfully as both a member of a team and independently with minimal supervision. * Ability to interact in a professional manner with staff, faculty, students, and the community in a service-oriented environment. * Ability to collaborate with internal and external partners to complete assignments and advance the institute's goals. * Ability to think critically and creatively, have a high standard of integrity, and be motivated to incorporate best practices into the organizational structure. * Ability to effectively manage the work of others by providing information, guidance, and motivation. * Ability to interpret and apply laws, regulations, policies, and procedures consistently. * Ability to analyze and solve problems, draw valid conclusions, and/or develop appropriate alternatives where applicable. Pay Grade 14

Job Title: Administrative Assistant to the Building & Construction Department (FT 35 hrs./wk.) Reports to: Director of Building & Construction Location: Catholic Center, Diocese of Venice in Florida | Venice FL Classification: Hourly/Nonexempt Overview This position provides administrative support to the Director of Building & Construction as well as Project Manager(s).The position will report directly to the Director of Building & Construction. Job Responsibilities Answer and disseminate phone calls for the building department. Maintain organized digital and physical filing systems aligned with standards. Process incoming/outgoing mail and email for construction & real estate related matters. Manage key inventory for property access. Coordinate as needed services and work for the building department. Maintain Notary Commission. Work with Finance Department and support tracking and reporting on shared documents. Responsible for new project setup via Construction Software. Administer new contracts and change orders. Manage and maintain electronic and hard copy project/real estate files. Prepare Notice of Commencements. Record and process pay applications for construction projects, property maintenance, and utilities through construction software/excel/Quickbooks. Prepare job cost reports using ERP software. Manage administrative project closeout process. Assist the Chancellor's office with administrative support in acquisition and disposition of real property. Manage agricultural lease agreements. Process property taxes as well as affirm tax exempt status. Other job duties as assigned.