Executive assistant jobs in Schenectady, NY - 165 jobs

Job Title: Central Operations - Administrative Support Pay Rate: $22 per hour About the Role The Central Operations - Administrative Support Professional will be part of the Ayco Executive Wealth team, supporting advisors in helping clients achieve their personal financial goals through education and implementation across key financial disciplines, including employee benefits, tax planning, and investments. This position provides comprehensive administrative and operational support within a fast-paced, collaborative environment. Key Responsibilities: Provide administrative support to multiple advisor teams. Prepare, review, and edit confidential correspondence. Manage document scanning, organization, and archiving across multiple systems. Prepare and process travel expense and billing allocation reports. Handle time-sensitive quarterly client tax payments. Support miscellaneous administrative and operational projects as needed. Required Skills and Qualifications: Proficiency with Microsoft Office Suite (Word, Excel, Outlook). Strong organizational skills with exceptional attention to detail. Ability to multitask and perform effectively in a fast-paced environment. Excellent written and verbal communication skills. Strong teamwork and collaboration mindset. Ability to maintain confidentiality and handle sensitive information with discretion. Additional Information: Position Type: Full-time, onsite

If you are proactive, meticulous with details, and looking for an opportunity to showcase your superior client service and communication skills, then we would like to meet with you! The Senior Executive Assistant will have primary responsibility for providing administrative support to 3-5 local executives to optimize efficiency, while independently managing administrative tasks and coordinating special projects. The Senior Executive Assistant will handle confidential firm information which requires a high level of discretion while simultaneously anticipating administrative needs, managing workload, and producing work of the highest quality in a timely manner. We are looking for an innovative problem-solver with a great eye for detail and an even greater sense of ownership. The ability to juggle multiple tasks, requests, and priorities while also mentoring and collaborating with team members is essential to success in the role. Having a “learning mindset”, being team-oriented, highly organized, and a dedicated professional are significant characteristics in our future contributor. At Cornerstone Research, you will be part of a thriving, 1,000-strong team that spans nine offices, comprises more than 55 nationalities, and leads the industry in its commitment to develop team members across all levels. Inc. Magazine has recognized Cornerstone Research three times as a Best Workplace for its outstanding employee engagement, collaborative culture, and professional growth opportunities. You'll Love It Here If You: Embrace learning and continuous improvement Set and strive for a high bar of excellence Believe that teamwork leads to success: ask us what it means to be #onefirmfirm! Take pride in always doing your best work, even if it's harder or takes longer Are passionate about what you do How You'll Help Our Team Succeed: Assist with monthly billing duties for executives including proofreading and editing billing narratives for client invoices and tracking accounts receivables. Assist with conflict checks, generate engagement letters, and create correspondence files. Mentor junior staff members and lead administrative staff training sessions. Manage executives' calendars, travel arrangements, and process expense reports. Assist with the coordination of promotional materials for business development. Coordinate internal or client meetings and special events. Create, organize and maintain administrative structure for each project (LAN and hard files, document storage, project set up and closure. Compose and process routing correspondence. Proofread all written materials. What You'll Need to Be Successful: 3+ years of directly related experience; professional services experience preferred. The desire to take initiative and actively contribute to the team and the firm. The ability to communicate effectively and professionally. Strong business acumen and the ability to learn the firm's financial and operational functions. The mindset to provide superior service. Intermediate to advanced Microsoft Office skills (Excel, Outlook, PowerPoint, Word) and the ability to learn new applications/tools used office or firm wide. Exemplary attention to detail and highly organized. Flexible and able to work effectively under deadlines. Paralegal experience is a plus. High School diploma or demonstrated equivalent combination of education, training, and experience. Cornerstone Research is offering a competitive market base salary for this position. The base salary range represents the low and high end of the salary range for this position in all eligible locations. This range may differ based on your geographic location and cost of living considerations. At Cornerstone Research, we believe compensation is more than just a base salary. We offer a competitive total compensation package that includes an annual performance bonus and comprehensive benefits such as flexible options for healthcare, paid time off, and retirement savings. New York: $79,800.00 - $105,700.00 Who We Are: Cornerstone Research provides economic and financial analysis and expert testimony in all phases of commercial litigation and regulatory proceedings. We work with a broad network of testifying experts, including leaders from academia and industry, who are recognized for their depth of knowledge, accomplishments, and research. Our staff consultants contribute expertise in economics, finance, accounting, and marketing, as well as business acumen, familiarity with the litigation process, and a commitment to produce outstanding results. We're looking for passionate individuals who share our firm's core values and can bring varied perspectives and experiences to our team. The firm's uniquely collegial, supportive atmosphere makes Cornerstone Research a great place to work. We invest in our people in a host of ways, from providing meaningful learning and development opportunities to organizing memorable social events. To many, our culture and our people are the most exciting, enriching aspects of a Cornerstone Research career. Equal Employment Opportunity: Cornerstone Research provides Equal Employment Opportunities to all employees and applicants for employment without regard to legally protected categories, such as age, sex, gender, gender identity, race, color, creed/religious belief, medical condition, predisposing genetic characteristics or genetic information or testing, disability, marital status, pregnancy status, military status, veteran status, arrest or conviction record (except where permitted by law), sexual orientation, ethnic background, citizen status, ancestry, national origin, or any other consideration protected by federal, state or local law.

Meta is seeking an experienced Executive Administrative Partner to support a VP in the Meta leadership team. The person in this role will need to be a masterful problem-solver and an organizational force given complex calendaring and heavy travel planning. Additionally, the ideal candidate will have exceptional communication skills, and will be resourceful in building relationships across the larger Meta ecosystem. This position is full-time. **Required Skills:** Executive Administrative Partner Responsibilities: 1. Coordinate internal and external meetings 2. Manage complex calendar set-up and movement 3. Prepare expense reports and purchase requisitions 4. Coordinate both domestic and international travel arrangements 5. Organize space planning, strategic offsite events and team all-hands meetings 6. Build cross-functional relationships between departments 7. Partner closely with team lead admins 8. Communicate key organizational and company updates to admins and cross-functional partners 9. General office duties as needed **Minimum Qualifications:** Minimum Qualifications: 10. 5+ years of relevant experience providing administrative support to 1 or more executives 11. 5+ years of relevant experience coordinating travel logistics on behalf of 1 or more executives 12. 5+ years of relevant calendar management and expense report management experience for 1 or more executives 13. Experience prioritizing multiple projects 14. Experience with Microsoft Office and Google Suite **Preferred Qualifications:** Preferred Qualifications: 15. BA/BS 16. Experience planning, executing and driving strategic events and offsites, including both leadership and larger team offsites 17. Experience supporting a global (APAC, EMEA, NORAM) team across several timezones 18. Experience maintaining confidentiality and discretion in all areas of work **Public Compensation:** $47.16/hour to $67.50/hour + bonus + equity + benefits **Industry:** Internet **Equal Opportunity:** Meta is proud to be an Equal Employment Opportunity and Affirmative Action employer. We do not discriminate based upon race, religion, color, national origin, sex (including pregnancy, childbirth, or related medical conditions), sexual orientation, gender, gender identity, gender expression, transgender status, sexual stereotypes, age, status as a protected veteran, status as an individual with a disability, or other applicable legally protected characteristics. We also consider qualified applicants with criminal histories, consistent with applicable federal, state and local law. Meta participates in the E-Verify program in certain locations, as required by law. Please note that Meta may leverage artificial intelligence and machine learning technologies in connection with applications for employment. Meta is committed to providing reasonable accommodations for candidates with disabilities in our recruiting process. If you need any assistance or accommodations due to a disability, please let us know at accommodations-ext@fb.com.

Executive Assistant Reports to: Administration Manager Salary: NE18 ($43,481 - $65,221) FLSA Status: Non-Exempt | Supervisory Role: No Why Join Us? At Trustco Bank, we're committed to fostering a supportive and inclusive workplace where our employees can grow their careers. We believe that our people are our greatest asset and consider our employees as family. We value each team member's contribution and offer a supportive, collaborative work environment. Join us as an integral part of a dynamic team committed to excellence and operational efficiency. We value professionalism, initiative, and a proactive approach to supporting our organization's goals. We believe that investing in our employees means investing in the future of our company. As a valued team member, you will be eligible for a generous compensation and benefits package that includes: medical, dental and vision insurance, a health savings account with an annual employer contribution, a 401(k)-retirement plan with generous employer match, paid time off plus 11 paid federal holidays, training and professional development programs, tuition reimbursement, reduced fees and rates on certain loan products, and much more! About the Executive Assistant Role As a vital member of our organizational team, the Executive Assistant provides high-level administrative and secretarial support to our executive management team, ensuring seamless daily operations. Under the direct supervision of the Administration Manager, this role combines exceptional organizational skills with strategic communication, supporting a wide range of functions including scheduling, financial documentation, project coordination, and confidential correspondence. The ideal candidate demonstrates professionalism, discretion, and proactive problem-solving abilities, serving as an essential liaison between internal teams, external partners, and high-level stakeholders. Key Responsibilities * Executive Support & Scheduling: Coordinate complex calendars, meetings, travel arrangements, conferences, and departmental activities for executive leadership, ensuring optimal time management and resource allocation. * Communication & Correspondence: Draft, proofread, and manage various documents including memos, reports, presentations, and correspondence, maintaining accuracy and clarity. Handle incoming and outgoing communications with professionalism and confidentiality. * Document & Data Management: Establish and maintain efficient filing systems, retrieve information promptly, and oversee the organization of trade journals and industry publications. * Meeting & Event Coordination: Prepare materials, organize logistics, and facilitate the smooth execution of meetings, workshops, and special events. * Financial & Administrative Support: Assist with financial record-keeping, including processing check requests, corporate credit card documentation, and travel reimbursements in collaboration with the market data analyst. * Project Management: Act as project lead for special initiatives, including organizing presentations, coordinating mailings, and designing marketing collateral such as brochures. * Office Operations: Manage incoming mail, coordinate supplies, and ensure the smooth functioning of administrative processes. * Client & Stakeholder Relations: Serve as a courteous, professional point of contact for external callers and visitors, including senior executives and high-level officials, handling sensitive and confidential information with discretion. * Additional Duties: Perform other responsibilities as assigned by the supervisor or Trustco Bank's Board of Directors, including ad-hoc projects and process improvements. This job description is not exhaustive; duties and responsibilities may change at any time with or without notice. Qualifications Required * High school diploma or equivalent; additional experience * Excellent verbal and written communication skills * Fluent in English; bilingual a plus * Access to reliable transportation * Strong organizational abilities with multitasking proficiency * Demonstrated ability to work independently and collaboratively * Proficiency in Microsoft Office Suite (Excel, Word, PowerPoint) Preferred * Bachelor's degree in Business or related field * Prior experience supporting executive leadership in a corporate environment Schedule Full-time position: Monday - Friday, 8:30 AM - 5:00 PM Physical Demands: Primarily sedentary; includes use of standard office equipment. Equal Employment Opportunity Statement: Trustco Bank is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, age, marital status, genetic information, disability, or protected veteran status. This includes, but is not limited to, the following: * Hiring, placement, upgrading, transfer, demotion or promotion * Recruitment, advertising or solicitation for employment * Treatment during employment * Rates of pay or other forms of compensation * Selection for training, including apprenticeship * Layoff or termination It is the policy of Trustco Bank to cooperate to the fullest extent with the applicable regulations of the Civil Rights Act and any legislation on Equal Employment Opportunity.

**_What IT Infrastructure & System Administration contributes to Cardinal Health_** Information Technology oversees the effective development, delivery, and operation of computing and information services. This function anticipates, plans, and delivers Information Technology solutions and strategies that enable operations and drive business value. IT Infrastructure & System Administration develops, implements and governs standard IT policies and procedures and oversees the enterprise infrastructure. This job family assesses system health, manages system resources, and provides operational support for the organization's databases. IT Infrastructure & System Administration also manages the organization's server and storage environments and operations, including selecting and managing virtual and physical vendors. We are seeking a highly skilled **Business Analyst** with expertise in **ServiceNow Enterprise Architecture Workspace** and **Configuration Management Database (CMDB)** . In this role, you will act as a bridge between business stakeholders and technical teams, ensuring accurate configuration data and enabling enterprise architecture insights that drive IT service excellence. **Key Responsibilities** **Project & Stakeholder Management** + Develop and maintain project plans, track progress, and communicate updates to stakeholders. + Manage expectations and align deliverables with IT policies, resource constraints, and best practices. **Requirements Gathering & Analysis** + Collaborate with stakeholders to gather and analyze business requirements for EA Workspace and CMDB. + Create process flows, data models, and wireframes to document requirements clearly. + Translate business needs into functional specifications and user stories. **ServiceNow Expertise** + Configure and optimize CMDB data models to ensure data integrity and compliance with enterprise architecture standards. + Support CI lifecycle management and maintain accurate CI relationships. + Work closely with ServiceNow developers and architects to implement solutions. + Conduct surveys, gap analysis and recommend improvements to existing ServiceNow processes. **Testing, Documentation and Training** + Create and execute test cases; manage UAT and obtain user acceptance sign-off. + Maintain documentation including workflows, data dictionaries, and training materials. + Leverage business knowledge to drive process improvements and enhance system usability. + Provide trainings to stakeholders **_Qualifications_** + 4-8 years of experience, preferred as a Business Analyst in ITSM environments. + Bachelor's degree in related field, or equivalent work experience, preferred + Minimum 2 years hands-on experience with **ServiceNow EA Workspace (Application Portfolio Management)** , **CSDM** , and **CMDB** modules. + ServiceNow certifications (CSA, CIS for CMDB/APM). + ITIL v3/V4 Foundation certification. + Experience implementing systems using Agile methodology. + Strong analytical, problem-solving, and communication skills. + Proficiency in tools such as Lucid charts, MS Word, MS Excel, and collaborative platforms like Google Drive. **_What is expected of you and others at this level_** + Applies comprehensive knowledge and a thorough understanding of concepts, principles, and technical capabilities to perform varied tasks and projects + May contribute to the development of policies and procedures + Works on complex projects of large scope + Develops technical solutions to a wide range of difficult problems + Solutions are innovative and consistent with organization objectives + Completes work; independently receives general guidance on new projects + Work reviewed for purpose of meeting objectives + May act as a mentor to less experienced colleagues **Anticipated salary range:** $80,900 - $127,050 **Bonus eligible:** No **Benefits:** Cardinal Health offers a wide variety of benefits and programs to support health and well-being. + Medical, dental and vision coverage + Paid time off plan + Health savings account (HSA) + 401k savings plan + Access to wages before pay day with my FlexPay + Flexible spending accounts (FSAs) + Short- and long-term disability coverage + Work-Life resources + Paid parental leave + Healthy lifestyle programs **Application window anticipated to close:** 12/31/2025 *if interested in opportunity, please submit application as soon as possible. The salary range listed is an estimate. Pay at Cardinal Health is determined by multiple factors including, but not limited to, a candidate's geographical location, relevant education, experience and skills and an evaluation of internal pay equity. _Candidates who are back-to-work, people with disabilities, without a college degree, and Veterans are encouraged to apply._ _Cardinal Health supports an inclusive workplace that values diversity of thought, experience and background. We celebrate the power of our differences to create better solutions for our customers by ensuring employees can be their authentic selves each day. Cardinal Health is an Equal_ _Opportunity/Affirmative_ _Action employer. All qualified applicants will receive consideration for employment without regard to race, religion, color, national origin, ancestry, age, physical or mental disability, sex, sexual orientation, gender identity/expression, pregnancy, veteran status, marital status, creed, status with regard to public assistance, genetic status or any other status protected by federal, state or local law._ _To read and review this privacy notice click_ here (***************************************************************************************************************************

*Applicants MUST submit a cover letter with resume to be considered. *This position will require in-office presence. Hybrid work schedules may be possible based on specific job duties and consistent with ESD policy. *Minorities, women, and individuals with disabilities are encouraged to apply . Please contact Human Resources if you require an accommodation. BASIC FUNCTION: Provide administrative support to the Regional Director and Department Staff to facilitate the efficient and effective operation of the department and enhance operations of the department as needed. Works as part of the project team. WORK PERFORMED: Screen and manage telephone calls in a professional and courteous manner, prioritization, taking accurate phone messages, responds to general inquiries, and where necessary, direct caller to the appropriate department or individual for further assistance. Handle all scheduling matters, confirm meetings, and conference calls, reserve meeting rooms, ensure that external visitors are greeted and escorted into and out of the office, resolve scheduling conflicts, monitor schedule changes, provide meeting reminders and updates, and ensure all necessary materials are available prior to meeting. Maintain Regional Director and regional office staff calendar in connection to appointments, meetings, conference calls and trainings. Provide discreet handling of sensitive and confidential information. Make travel arrangements, including securing all required approvals, and ensure that all travel documents are in order and available when needed. Prepare expense reports for Regional Director in a timely manner, ensuring all required supporting documentation is included. Receive, review, and submit payment authorization forms, expense reports, invoices, mileage forms, tax exemption forms, petty cash, purchase requests. Create, organize, and maintain the filing system for records, correspondence, and other related materials. Review files periodically and screen for materials that can be disposed of according to file/document retention guidelines. Prepare draft memoranda, correspondence, reports, worksheets, etc. using Microsoft Office software products. Handle document preparation, spreadsheets, and coordination for presentations as needed. Coordinate Department marketing and outreach events to promote programs. Work directly with Regional Director and Deputy Director on speaking events, marketing, and publicity. Ensure marketing collateral is distributed through various external stakeholders. Represent agency at events. Complete special projects as required. MINIMUM REQUIREMENTS: Education Level Required: Associates degree. Extensive direct experience can substitute for degree requirement. Equivalent Experience: Five years of administrative experience supporting executive management. Skills Required: Strong written and oral communication skills are required. Must be detail oriented and highly organized with strong follow up skills. Must have ability to handle multiple changing priorities and effectively anticipate needs of management. Must be able to manage work proactively, efficiently and effectively, and with tenacity. Highly proficient with Outlook, Excel, PowerPoint, and Word, as well as with CRM tools and databases. Excellent presentation preparation skills. Must be able to work well collaboratively and independently and must be energetic, with a pleasant demeanor and good sense of humor.

Requirements Minimum Qualifications The ideal candidate will have a bachelor's degree in human services, business administration, or a related field. 5+ years of work experience as an Executive Assistant, with an “all hands-on-deck” mentality, working with executive-level professionals in fast-paced environments and the nonprofit sector, is required. Able to prioritize and manage multiple projects simultaneously and follow through on issues in a timely manner. Excellent verbal and written communication skills. Strong emotional intelligence (EI), resilience, and adaptability. Excellent organizational, customer service, and interpersonal skills. Ability to work independently. Able to relate cooperatively and constructively with customers and co-workers. Able to work with high-level executives both inside and outside the organization. Experience handling confidential information with discretion and independent judgment. Proficient in technical skills and able to learn new software applications. Savvy with social media platforms and basic website maintenance; advanced proficiency in Microsoft Word, PowerPoint, and Excel is required. Proficiency in Vizio, Canva, and Adobe Acrobat is a plus. Responsibilities Provides administrative support, including preparation and drafting meeting materials, prepares letters, reports, research, and project presentations that may contain highly sensitive information and require discretion and judgment when compiling. Prepares drafts and/or edits correspondence and other written materials based upon the Executive Director's notes and/or guidance from committee leadership. Provides support to handle public relations events, correspondence, and coordinates activities at the direction of the Executive Director and task-force committee leadership. Provides Board support as needed, including taking minutes, as directed by the Executive Director. Provide executive administrative support by preparing correspondence, presentations, press releases, articles, monthly newsletters, and proofreading documents for accuracy and clarity. Maintain social media accounts and the company website; seek opportunities to develop them further. Organize company events, board retreats, and support committees. Coordinate logistics, including obtaining contracts, securing venues, and working with vendors. Assist with project coordination by tracking deadlines, preparing agendas, taking minutes, and following up on action items. Conduct research and gather information for the preparation of documents, reports, tables, and charts to support the Executive Director in making informed decisions. Manage the filing system, including organization and maintenance of correspondence, notes, and other paperwork. Provide support for front desk operations, as needed. ABOUT ALBANY COMMUNITY ACTION PARTNERSHIP Be a part of an organization that values the growth of both its customers and its staff. Albany Community Action Partnership (ACAP) is a community action agency serving individuals and families living in poverty for nearly 60 years. Our services are administered through three departments: Career and Community Services, Early Childhood Education, and Energy Services. Each year, ACAP fosters opportunities for self-empowerment and enrichment in the lives of thousands of young children and families. Our mission is to partner with families and communities to expand opportunities and build stronger networks to foster upward economic mobility. No phone calls, please. We are proud to be an EEO/AA employer M/F/D/V. We maintain a drug-free workplace. Salary Description Starts at $62,353 (Annual)

$85k - $105k • meaningful equity Backed by some of the best in the game - Forerunner, YC, Lux, Soma, Paul Graham, Joe Montana, Innospark, the founders of Instacart and Dropbox, and many other top angels and funds Founders are recent Harvard grads with quant experience at Jane Street and BoA and years of experience as sharp sports bettors $300B annually bet on sports in the US and the size of the market is rapidly growing, particularly given the opportunity for operators to capitalize on the sweepstakes business model Currently the only way to bet is with retail sportsbooks, which have egregious margins, discriminatory and inefficient practices, and a stale betting experience Novig is a sports prediction market that guarantees users the best lines by allowing them to play directly against friends or the market, rather than against the house, making the sports trading experience more efficient, fair, and, most importantly, profitable Who We're Looking For We're seeking a proactive, highly organized, and adaptable Executive Assistant to support our Founder & CEO in New York. In this role, you'll be a force multiplier - bringing structure to complexity, creating clarity across competing priorities, and helping our CEO stay focused, connected, and effective. You'll play a critical role in how leadership operates day to day and how the organization moves forward. This is a full-time, in-office role based in New York, with occasional needs for responsiveness outside standard business hours. 3+ years of experience supporting a senior leader, ideally in a high-growth technology environment. Strong judgment and prioritization skills, with a clear sense of what truly deserves time and attention. Clear, thoughtful communication - you write with precision, follow up consistently, and share context with warmth and efficiency. Exceptional organizational and problem-solving abilities, paired with the creativity to find solutions even when resources are limited. Agility and composure - you adapt quickly, stay focused, and move forward when priorities shift. A collaborative, approachable style that builds trust and works seamlessly with peers, fellow EAs, and cross-functional partners. A natural feel for timing, structure, and empathy - knowing when to nudge, when to protect time, and when to bring the right people together. A proactive mindset and strong sense of ownership - you step in where needed and do what it takes to keep momentum moving. What You'll Do Own and orchestrate complex, fast-moving calendars by setting clear priorities, anticipating conflicts, and protecting time for focus, deep work, and leadership needs. Plan and execute team events, offsites, and critical on-site meetings in close partnership with cross-functional teams and external vendors. Proactively anticipate needs and manage dependencies to ensure schedules stay seamless and on track. Coordinate travel and oversee expense reporting with accuracy and efficiency. Build trusted, collaborative relationships with cross-functional partners across the organization. Exercise sound judgment and absolute discretion when handling sensitive information and communications. Who is Novig? At Novig, we have reimagined the sports betting landscape by building a sweepstakes-based sports prediction market. Our innovative platform allows users to engage in sports predictions without traditional gambling constraints. By leveraging the sweepstakes model, we ensure compliance with regulatory requirements while providing a unique, engaging, and profitable experience for our users. Our goal is to make sports prediction more accessible, fair, and enjoyable. Novig's founders, Jacob and Kelechi were sophisticated sports bettors who grew increasingly frustrated by the latency, discriminatory practices, monotony, and non-profitability of the retail sports betting experience. As the regulatory landscape evolves in the United States, Novig is positioned to become a leading innovator with our unique focus on research and technology. How does Novig approach compensation? We are big believers in providing excellent compensation to everyone on the team as we build. We offer salaries at the top of the benchmarks you'd find for senior roles at big name companies We provide equity to all employees regardless of role. We are looking for people who can grow with us as we scale our team and product, and we think it's important for all employees, especially our first few teammates, to have significant equity in the company so you have skin in the game and our incentives are aligned. What benefits does Novig offer? We are embarking on an ambitious journey and are committed to providing generous benefits, even at this early stage. Robust health, dental, and vision plans, covering 100% of health premiums and 99% of dental and vision premiums Generous 401(k) plan, matching up to 4% of base salary Health Savings Account (HSA) with $1,080 annual company contributions $27/day food or commuter stipend when working in our NYC office

Over the last 20 years, Ares' success has been driven by our people and our culture. Today, our team is guided by our core values - Collaborative, Responsible, Entrepreneurial, Self-Aware, Trustworthy - and our purpose to be a catalyst for shared prosperity and a better future. Through our recruitment, career development and employee-focused programming, we are committed to fostering a welcoming and inclusive work environment where high-performance talent of diverse backgrounds, experiences, and perspectives can build careers within this exciting and growing industry. Job Description Ares Management is seeking an Executive Assistant with strong administrative support and organizational skills to provide high level professional support to professionals in a fast-paced environment in our New York office. The role supports professionals by managing heavy calendars, coordinating travel, handling expense reports, and answering calls, among other general support responsibilities to ensure efficient and smooth day-to-day operations. The ideal candidate should have excellent oral and written communication skills and be highly motivated and professional. Ares looks for people who are enthusiastic to grow their skills and take on new responsibilities to provide high-level value-add support for the professionals they cover, along with a willingness to pitch in and collaborate with other administrative team members, including sharing backup coverage needs. Primary functions and essential responsibilities Meetings & Calendaring Extensive coordination and scheduling of internal and external meetings, conference calls, and video conference meetings, utilizing Outlook and Zoom on behalf of supported professionals; includes arranging for any catering and document distribution Prioritize Outlook calendar items on behalf of professionals, informing them of meeting changes and keeping them on schedule throughout the day Schedule meetings and conference rooms as necessary using Ares protocol Coordinate set up and clean up conference rooms for catered meetings Travel & Expenses Coordinate all aspects of domestic and international travel (air, ground, and lodging); manage payment and maintain real time tracking of meeting and itinerary changes Maintain current passports and necessary visas Compose detailed itineraries for travel and key meetings, print boarding passes and check-in professionals for their flights Track flights to ensure they are on time and not cancelled Organize and create cash and AMEX expense reports using Ares's expense system, Concur Daily & On-going Answer phones, screen calls, and take messages as appropriate Maintain documents, records, reports in a discreet and confidential manner Perform professional information searches as needed Register professionals for conferences and networking events in a timely manner RSVP to events on behalf of professionals Provide back-up support to other administrative team members in Phone Group when they are at lunch, out sick or on vacation; this includes all administrative tasks for each of their primary professionals, including managing inbound calls, preparing documents, coordinating meetings, etc. Coordinate various mailings (USPS and FedEx) and assist other administrative team members in the process when necessary Miscellaneous projects and support leverage for professionals as needed, including event management which may require occasional travel Serve as secondary support as part of a rotating schedule for Reception coverage during lunch hour and breaks, when and where needed. Qualifications Education: Bachelor's degree or equivalent work experience required Experience Required: 5 - 7 years of experience in an administrative role, preferably in financial services Proficiency with Microsoft Office suite - particularly Outlook, Word, Excel, PPT General Requirements: The ideal candidate should have the following: Demonstrates an eager, can-do attitude, willing and wanting to learn and take on projects as needed in dynamic environment Excellent writing and communication skills are required Must be very organized Ability to manage time and priorities well in a deadline-driven, fast paced department Excellent problem-solving capabilities, with timely resolution, demonstrating an ability to work independently with limited guidance and exercise independent judgment, including knowing when to elevate concerns or issues. Strong interpersonal skills and ability to multitask Strong phone etiquette Technology savvy and willing to learn new systems in a short period of time Highly responsive and able work on evenings and weekends when needed to support business needs Reporting Relationships Compensation The anticipated rate for this position is listed below. Total compensation may also include a discretionary performance-based bonus. $80,000 - $100,000 The firm also offers robust Benefits offerings. Ares U.S. Core Benefits include Comprehensive Medical/Rx, Dental and Vision plans; 401(k) program with company match; Flexible Savings Accounts (FSA); Healthcare Savings Accounts (HSA) with company contribution; Basic and Voluntary Life Insurance; Long-Term Disability (LTD) and Short-Term Disability (STD) insurance; Employee Assistance Program (EAP), and Commuter Benefits plan for parking and transit. Ares offers a number of additional benefits including access to a world-class medical advisory team, a mental health app that includes coaching, therapy and psychiatry, a mindfulness and wellbeing app, financial wellness benefit that includes access to a financial advisor, new parent leave, reproductive and adoption assistance, emergency backup care, matching gift program, education sponsorship program, and much more. There is no set deadline to apply for this job opportunity. Applications will be accepted on an ongoing basis until the search is no longer active.

POSITION OVERVIEW Title: Executive Administrator Company: Private Family Office Location: Chatham, NY (hybrid) Reports to: Executive Chair (referred to as “the Principal”) COMPANY PROFILE This private, multigenerational family office supports a family with a diverse set of operating companies, investments, and philanthropic initiatives. The office is continuing to strengthen the systems and day-to-day operations needed to support both current priorities and long-term goals. The work spans investments, family governance, operations, philanthropy, and coordination across businesses, advisors, and family members. The office also supports shared values and community-focused efforts. As the Principal's responsibilities continue to grow, the family office is seeking a highly capable Executive Administrator to provide structure, clarity, and dependable, hands-on support across all areas. The Executive Administrator will serve as the Principal's primary partner in keeping a complex life organized and running smoothly across multiple businesses, family office responsibilities, and personal commitments. This is a high-trust, high-impact role for someone who is excellent at managing time, handling logistics, and keeping day-to-day details under control so the Principal can focus on the most important work. The ideal candidate has strong judgment around priorities, knows how to sequence work, and brings structure to situations with competing demands. They are calm, proactive, and observant, able to anticipate needs and solve problems rather than simply carry out tasks. This role helps reduce shifting between tasks, simplify routines, and create more space for strategic thinking, family time, and community involvement. Success in this role requires thinking ahead, owning calendars, logistics, and core administrative systems, and suggesting practical improvements that make the Principal's workflow easier. This includes expert calendar management, clear follow-through, and a steady hand in keeping the Principal focused while details are handled quietly and reliably. Above all, the Executive Administrator brings professionalism, good judgment, and discretion. The Principal values direct communication, trust, and partnership, and this role helps create a steady, well-coordinated rhythm across all areas of his life as responsibilities grow. PRIMARY RESPONSIBILITIES The Executive Administrator's responsibilities will encompass three primary areas: Executive Support & Time Optimization Own and optimize the Principal's calendar, ensuring clear priorities, strategic sequencing, and protected focus time. Reduce context switching by coordinating across personal, household, family-office, and business domains. Prepare meeting agendas, briefing materials, research, and recommended next steps. Draft and refine correspondence; manage inbox triage and email communication as appropriate. Drive meeting follow-up by drafting communications and tracking actions to completion. Manage document execution processes and coordinate with attorneys, advisors, and vendors to ensure materials are signature ready. Provide proactive oversight of the Principal's day-to-day world - anticipating needs and addressing issues before they arise. Personal & Household Support Coordinate personal and household logistics to keep commitments balanced, aligned, and running smoothly. Maintain full visibility into the family calendar, anticipating conflicts, and adjusting plans proactively. Manage personal and family travel, including research, booking, itineraries, and real-time changes. Conduct research related to children's activities, programs, camps, household needs, and vendors. Oversee household vendor relationships, contractor scheduling, bill pay, mail handling, and general logistics. Oversee mail, shipping, and physical household document handling. Create simple, reliable systems to keep household information organized, accessible, and up to date. Office Systems & Coordination Maintain organized digital and physical filing systems across personal, household, and business domains. Maintain practical systems for email, documents, scheduling, and workflow management. Manage multiple email domains and simplify or centralize where possible. Support coordination across advisors, vendors, and family-office personnel as needed. Maintain basic project trackers and timelines for priority initiatives. Partner with IT as needed to support devices, accounts, storage, and digital organization. Assist in planning and executing community, philanthropic, and home-based events of varying scale. Assist in planning and executing personal, community, philanthropic, and home-based events. Oversee mail, shipping, and physical document organization. Maintain organized digital and physical filing systems. Uphold strict confidentiality, discretion, and professionalism. WHAT POSITIONS YOU FOR SUCCESS At least 6 years supporting an executive principal, preferably across multiple entities, responsibilities, and domains (business, family office, personal). Experience providing both professional and personal support in a fast-paced, high-complexity environment. Expertise in complex calendar management, prioritization, and safeguarding an executive's time. Proven ability to build structure and systems that bring clarity, coordination, and efficiency. Strong project management skills and comfort coordinating across advisors, vendors, and family-related stakeholders. High comfort with technology, including evaluating and implementing tools and workflows to improve operations; familiarity with AI tools (e.g., drafting, research, organization, calendaring) is a plus. Exceptional verbal and written communication skills, including drafting correspondence and synthesizing information. High emotional intelligence, strong judgment, and the ability to read people and dynamics. Proactive, anticipatory working style - consistently seeing around corners and offering solutions. Organized, detail-oriented, and reliable, with strong follow-through and a calm presence. Genuine, relationship-oriented approach that builds trust quickly with the Principal and key partners. Unquestionable discretion and professionalism in handling sensitive information. Alignment with the Family's values, including harmony, respect for differences, connection to the natural world, environmental stewardship, sustainable land use, and community- and impact-oriented work. COMPENSATION AND BENEFITS The base salary for this role starts at $100,000 and will be commensurate with experience. A competitive benefits package is included. DIVERSITY, EQUITY, AND INCLUSION We know that innovation thrives on teams where diverse points of view come together to solve hard problems. As such, we explicitly seek people that bring diverse life experiences, diverse educational backgrounds, diverse cultures, and diverse work experiences. Please be prepared to share with us how your perspective will bring something unique and valuable to our team.

Job DescriptionBenefits: Health insurance Opportunity for advancement Paid time off Training & development **Job Title: Administrative Assistant to CEO and President Real Estate Development Firm** **Job Summary:** We are seeking a highly organized, detail-oriented, and proactive Administrative Assistant to provide dedicated support to the CEO and President of our fast-paced real estate development firm. This role is critical to ensuring seamless operations, managing complex schedules, and facilitating high-level communications in a dynamic, deadline-driven environment. The ideal candidate thrives under pressure, excels at multitasking, and has a strong understanding of real estate development processes. **Key Responsibilities:** - Manage the CEO and Presidents calendars, scheduling meetings, appointments, with precision and flexibility. - Coordinate high-level meetings, including preparing agendas, presentations, and materials, and taking detailed minutes. - Serve as the primary point of contact for internal and external stakeholders, including clients, contractors, and government officials. - Handle confidential correspondence, draft emails, reports, and proposals, ensuring accuracy and professionalism. - Assist with project coordination by tracking timelines, deliverables, and communications for real estate development projects. - Maintain and organize critical documents, such as contracts, permits, financial reports, and development plans. - Support the CEO and President in preparing for board meetings, investor presentations, and industry events. - Manage expense reports, budgets, and reimbursements for executive activities. - Monitor and prioritize incoming communications, flagging urgent items and ensuring timely follow-ups. - Assist with light research on market trends, zoning regulations, or potential development opportunities as needed. - Handle ad-hoc tasks and special projects as directed by the CEO and President in a fast-moving environment. **Qualifications:** - Bachelors degree or equivalent experience; 2+ years of administrative experience, preferably supporting C-suite executives. - Experience in real estate development, construction, or a related field is highly preferred. - Exceptional organizational and time-management skills, with a proven ability to thrive in a fast-paced setting. - Proficiency in Microsoft Office Suite, Google and real estate tools - Strong written and verbal communication skills, with a professional and polished demeanor. - Ability to handle sensitive information with discretion and maintain confidentiality. - Quick learner with adaptability to shifting priorities and tight deadlines. - Knowledge of real estate development processes, terminology, or regulations is a plus. - High energy, initiative, and a problem-solving mindset.

Applications to be submitted by January 12, 2026 Compensation Grade: M14 Compensation Details: Minimum: $55,347.00 - Maximum: $55,347.00 Annually Positions with a designated work location in New York City, Nassau, Rockland, Suffolk, or Westchester Counties will receive a $4,000 annual downstate adjustment (pro-rated for part-time positions). Department (CORP) HRI Albany Job Description: Responsibilities The Senior Grants Assistant will play a key role in supporting Health Research, Inc.'s Office of Sponsored Programs by helping scientists, administrators, and external funding partners navigate the grants process. In this support role, you'll assist with budget projections and analysis, maintain and analyze databases to track and resolve issues, respond to general account inquiries, support report development and day-to-day operations, and keep internal policies and procedures up to date. This is a great opportunity to build skills in grants management! Minimum Qualifications Bachelor's degree in a related field; OR an Associate's degree in a related field and two years of relevant experience; OR four years of relevant experience. Preferred Qualifications Experience in sponsored research administration. Budget preparation experience. Knowledge of federal cost principles, Uniform Guidance. Experience using a financial management system. Proficient in Microsoft Word and Excel. Customer service experience. Excellent oral and written communication skills with demonstrated experience preparing and delivering presentations and developing reports. Conditions of Employment Management/Confidential position. Valid and unrestricted authorization to work in the U.S. is required. Visa sponsorship is not available for this position. The selected candidate must reside within a reasonable commuting distance of the official work location specified in the job posting and must also be located in or willing to relocate to one of the following states: New York, New Jersey, Connecticut, Vermont, or Massachusetts, prior to hire. Telecommuting will be available. HRI participates in the E-Verify Program. Affirmative Action/Equal Opportunity Employer/Qualified Individuals with Disabilities/Qualified Protected Veterans ********************** About Health Research, Inc. Join us in our mission to make a difference in public health and advance scientific research! At Health Research, Inc. (HRI), your work will contribute to meaningful change and innovation in the communities we serve! At HRI, we are on a mission to transform the health and well-being of the people of New York State through innovative partnerships and cutting-edge public health initiatives. As a dynamic non-profit organization, HRI plays a crucial role in advancing the strategic goals of the New York State Department of Health (DOH), Roswell Park Comprehensive Cancer Center (RPCCC), and other health-related entities. HRI offers a robust, comprehensive benefits package to eligible employees, including: Health, dental and vision insurance - Several comprehensive health insurance plans to choose from; Flexible benefit accounts - Medical, dependent care, adoption assistance, parking and transit; Generous paid time off - Paid federal and state holidays, paid sick, vacation and personal leave; Tuition support - Assistance is available for individuals pursuing educational or training opportunities; Retirement Benefits - HRI is a participating employer in the New York State and Local Retirement System and offers optional enrollment in the New York State Deferred Compensation Plan. HRI provides a postretirement Health Benefits Plan for qualified retirees to use towards health insurance premiums and eligible medical expenses; Employee Assistance Program - Provides educational and wellness programs, training, and 24/7 confidential services to assist employees, both personally and professionally; And so much more!

Pzena Investment Management, LLC is a registered investment adviser and broker-dealer managing approximately $80 billion in global equity assets. We provide equity investment management services for institutional investors, leading corporate, public and individual clients on a world-wide basis by way of separate accounts, sub-advised mutual funds, and other commingled vehicles since our firm founding in 1995. Our team of over 165 employees is mostly based in our headquarters in Manhattan and we have additional offices in London, Dublin and Melbourne. We are a growing company, in the size of our team, our locations, and our assets under management. We seek partners, not just employees, at every level in the firm and are looking for an exceptional new team member to grow with us. At Pzena, we invest in your career and have a strong track record of internal mobility. Executive Assistant (~50%) Pzena Investment Management Manage expenses, compile, and submit expense reports in a timely manner Cover telephones to respond to internal and external inquiries, properly route calls, and take detailed messages for executives Manage scheduling and calendaring; proactively calendar communications Coordinate complex travel arrangement and itineraries for business and personal trips (e.g. air travel, accommodations, meals, and transportation) ValueQuest Organize one to two investment meetings per month (e.g., meals, communication, attendees, and other logistics as necessary) Manage and maintain facilities needs Coordinate the administration of investment documents for opening, closing, or changing investments Coordinate financial, legal, tax or other documents and filings Administrative duties, include but are not limited to, sorting incoming mail, do outbound mailing, fax and manage/route incoming calls and emails Personal Assistant (~50%) Manage calendars for personal commitments, coordinate with family on meetings, engagements, personal appointments, and philanthropic activities Work closely and often with family members to stay abreast of upcoming commitments, responsibilities, and priorities Proactively organize various estate logistics with property staff; coordinate payment of property staff Manage private plane servicing and maintenance, payments, and trip requests Manage personal bank accounts, account transfers, tax documentation and mailings for quarterly filings and communicate heavily with accountant Assist in the administrative operations (scheduling, bank transfers, guest management, etc.) of any collective business ventures of Executive Committee members Plan special events, manage projects, and make miscellaneous purchases as needed Manage insurance and claim submissions for two executives and their families Maintain business and personal contacts Duties, responsibilities and activities may change at any time. Note: We are currently working in a hybrid environment with 4 days in the office and 1 day remote. Qualifications: Bachelor's degree preferred or relevant work experience 2-6 years of experience in being an Executive Assistant, Business Manager, Program Manager, or related function Experience supporting C-level suite in the financial services and/or investment management industry preferred Must have very strong attention to detail and exemplary follow up skills Executive Presence and strong interpersonal skills Experience working with Microsoft Excel Prior budgeting experience preferred At this time, Pzena Investment Management will not sponsor an applicant for employment authorization for this position. Working at Pzena We are committed to the success and wellbeing of our employees. We offer benefits to support the health and wellness of our employees and their families, such as additional health cover, life assurance, income protection, pension, and firm contributions to causes important to our employees through firm Charitable Giving and Charitable Matching programs. Additionally, the firm supports the professional growth of our team by offering a Mentorship Program, Lunch & Learns, and sponsoring workgroups and committees to recommend business improvements. We are proud of our culture and enjoy coming together as a firm; you can look forward to team building activities in local offices and as a global firm including social events, holiday events, monthly birthday parties, Pizza Thursdays, recharging with healthy snacks, and more. Pzena Investment Management is an affirmative action - equal opportunity employer. We value all forms of diversity and are committed to fostering an equitable and inclusive environment for all. We believe that multiple points of view, from different backgrounds and experiences, contributes positively to our culture and work. We welcome and encourage candidates of all backgrounds and experiences to join our team. For a reasonable accommodation request, please contact *****************. Privacy Policy: ************************************

About us Nourish is on a mission to improve people's health by making it easy to eat well. Nutrition-related chronic disease is the largest and most overlooked crisis in the world. Food can be medicine: working with a Registered Dietitian is one of the most effective interventions available, but Nourish is building an AI-native, patient-friendly healthcare system centered on nutrition that improves outcomes, lowers costs, and helps people live healthier, longer lives. We launched three years ago, are live in all 50 states, and already have thousands of dietitians and hundreds of thousands of patients on the platform. We are growing quickly, have partnered with national health insurance companies and provider groups, and have raised $115M from top-tier VCs including JP Morgan Growth Equity, Thrive Capital, Index Ventures, Y Combinator, Maverick Ventures, Box Group, Atomico, G Squared, and Pinegrove Venture Partners. Our angel investors include world-class healthcare founders from Oscar, Rightway Health, Headway, Spring Health, and Alto Pharmacy, as well as soccer star Alex Morgan and the founders from Olipop and Notion. Learn more about us here and read about our recent Series B here. About the role We are seeking a highly organized and proactive Executive Assistant to support our Co-founder/CEO. This role is critical to enabling our CEO to operate at maximum effectiveness by managing calendars, coordinating communications, handling logistics, and serving as a trusted partner on day-to-day priorities. This person will work closely with cross-functional leaders across the entire company. The ideal candidate thrives in a fast-paced, high-growth environment, has exceptional attention to detail, and brings a solutions-oriented mindset to every challenge. This is a full-time, NYC-based role (4 days/week in our Flatiron office, with some remote flexibility). Key responsibilities: Manage the calendar for CEO, ensuring time is aligned with top priorities. Provide personal support for the CEO, such as personal travel and appointment booking. Coordinate internal and external meetings, including agenda setting, preparation of briefing materials, and follow-up tracking. Plan and manage travel logistics, including itineraries, accommodations, and expense reporting. Act as a liaison between executives and internal/external stakeholders, ensuring timely communication and follow-through. Drive operational efficiency by implementing systems and processes for task management, information flow, and organizational alignment. Handle sensitive and confidential information with the highest degree of professionalism and discretion. Support preparation for board meetings, investor discussions, and high-stakes external engagements. Anticipate needs and proactively identify opportunities to create leverage for the leadership team. We'd love to hear from you if: You have 5+ years of experience as an Executive Assistant, ideally supporting C-suite leaders in fast-paced or high-growth companies. You are a master of time management and calendar prioritization, with the ability to juggle competing demands seamlessly. You have strong written and verbal communication skills, and can confidently represent executives in internal and external interactions. You are highly detail-oriented and take pride in delivering polished, high-quality work. You are tech-savvy and comfortable with productivity tools (Notion, Slack, Todoist, etc.). You thrive in ambiguous, dynamic environments and bring a proactive, problem-solving mindset. You are discreet and trustworthy with sensitive financial and strategic information. You embody positivity, professionalism, and a team-first attitude. More Information Mission & Vision & Success Nourish Clinical Philosophy Values Why Nourish Exists Team Compensation & Benefits How We Work Please note that you must be legally authorized to work in the U.S. for this position.

About the CompanyWe are recruiting for our client, a high growth, dedicated direct lender, focused on small businesses across the country. Our client has a ten-year history and is passionate about empowering and partnering with businesses in their growth journey. In addition to providing fast, flexible financing, our client offers a complete payment processing solution to make the funding process easier and more supportive than ever before. The mission of our client is to refine, enhance, and unify financial products, delivering better solutions for businesses to grow. About the role We're hiring a sharp proactive Executive Assistant to the CEO for our client. They will be an exceptional organizer and problem-solver who thrives in a dynamic, fast-paced environment. The Executive Assistant is a resourceful and proactive professional who can anticipate needs, adapt to evolving priorities, and deliver high-quality outcomes under pressure. They are the CEO's trusted partner, enabling him to focus on strategic leadership while ensuring seamless management of his day-to-day operations.What You'll Do Manage the CEO's busy and ever-changing calendar, travel plans, and daily priorities. Serve as a liaison to internal teams, external partners, and investors. Draft and manage communications on the CEO's behalf-professional, clear, and strategic. Review and summarize contracts and investor documents with a critical eye. Attend meetings with the CEO, take notes, and ensure follow-through on action items. Prepare executive-level reports and presentations with a focus on data accuracy and impact. Track key projects and team performance, providing the CEO with relevant updates. Respond to time-sensitive needs, occasionally outside regular business hours. Bring solutions to the table, often before the problems arise. What We're Looking For 3-5 years of experience supporting a senior executive in a fast-paced setting. Bachelor's degree in business, Communications, Finance, or a related field. Exceptional communication, organization, and time management skills. Comfortable juggling competing priorities with speed and accuracy. Professional presence, excellent judgment, and strong interpersonal skills. Tech-savvy: proficient in Google Suite, Microsoft Office, Dropbox, Salesforce. Detail-oriented and dependable, with a natural sense of ownership. Flexible and responsive-you're available for after-hours support if needed.

Planned Parenthood is the nation's leading provider and advocate of high-quality, affordable sexual and reproductive health care for all people, as well as the nation's largest provider of sex education. Planned Parenthood organizations serve all people with care and compassion, with respect, and without judgment, striving to create equitable access to health care. Through health centers, programs in schools and communities, and online resources, Planned Parenthood is a trusted source of reliable education and information that allows people to make informed health decisions. We do all this because we care passionately about helping people lead healthier lives. Planned Parenthood Federation of America (PPFA) is a 501(c)(3) charitable organization that supports the independently incorporated Planned Parenthood affiliates, which operate non-profit health centers across the U.S. PPFA also works to educate the public on and advocate for issues of sexual and reproductive health. Formed as the advocacy arm of Planned Parenthood Federation of America, Planned Parenthood Action Fund is a separate non-profit membership organization tax-exempt under section 501(c)(4). The Action Fund engages in educational, advocacy, and limited electoral activity, including grassroots organizing, legislative advocacy, and voter education in furtherance of the Planned Parenthood mission. Planned Parenthood Federation of America (PPFA) and Planned Parenthood Action Fund (Action Fund) seek a highly motivated, organized, and detail-oriented Special Assistant to the President. This position reports to the Deputy Chief of Staff in the Office of the President of PPFA. The Office of the President provides strategic, operational, and relationship management support critical to advancing PPFA's mission and ensuring the effectiveness of the President in leading the organization.Purpose: The Special Assistant to the President plays a pivotal role in ensuring the President is supported in advancing the strategic priorities and in their day-to-day leadership of Planned Parenthood Federation of America and Planned Parenthood Action Fund. The Special Assistant ensures the President's time and attention are maximized toward advancing organizational priorities, and serves as a bridge between the President's office, internal teams, and external partners. Serving as a trusted advisor and problem-solver, the Special Assistant combines exceptional organizational skills with sound judgment, emotional intelligence, and discretion in representing the President's office. Delivery: Executive Support: Provide high-level administrative, scheduling, and logistical support to the President, ensuring that all commitments, materials, and follow-ups are handled with excellence and timeliness. Primary for supporting the President's travel and advance needs, including accompanying the President in person to external events (includes extensive travel, estimated around 40%), taking detailed notes, managing real-time requests, and ensuring impeccable follow-up. Execute day-today inbox management , including drafting correspondence on behalf of the President, triaging communications and escalating per the Director, Scheduling & Advance's framework. Lead special projects and provide flexible, responsive support to the President and Deputy Chief of Staff on emerging organizational priorities. Scheduling: Manage a high volume of all internal scheduling requests for the President and related logistics in collaboration with the Deputy Chief of Staff and Director, Scheduling and Advance, prioritizing strategically and aligning with organizational priorities. Track and manage key relationships with affiliates, partners, and external stakeholders; design and implement intentional outreach strategies to strengthen these connections. Partner with administrative staff and key contacts to prepare comprehensive briefing materials, agendas, presentations, and action lists for the President's meetings and engagements, ensuring strategic clarity and successful outcomes. Partner with administrative staff and key contacts to ensure streamlined logistics for all Presidential meetings and events, including Managing travel itineraries, video conferencing / presentation equipment, and catering Engagement: Collaborate with the Deputy Chief of Staff and Director, Scheduling and Advance to ensure seamless coordination of the President's time and priorities across the National Office and Federation. Build and maintain strong internal partnerships with executive leaders, board members, affiliates, and staff to facilitate alignment, preparation, and follow-through. Foster external relationships by tracking engagement efforts, identifying opportunities for outreach, and supporting strategic relationship-building initiatives. Serve as a professional and discreet representative of the President's office, consistently demonstrating diplomacy, cultural competence, and sound judgment. Adapt quickly to shifting circumstances, exercising high emotional intelligence and problem-solving skills to support the President in complex, high-pressure, and fast-paced contexts. Exemplify PPFA's values of equity, diversity, and inclusion in all interactions, strengthening trust and collaboration across the Federation. Knowledge, Skills and Abilities (KSAs): Minimum 7 years of professional experience, including at least 3 years supporting senior-level executives (CEO, President, or equivalent) in fast-paced, mission-driven environments. Proven track record of ability to complete projects according to outlined scope, budget, and minimum timeline (at least 5 years) at the staff, board, and/or affiliate levels with the ability to manage multiple simultaneous projects in a highly-matrixed environment. Experience in the social justice, nonprofit, advocacy, or philanthropic sectors preferred, with deep alignment to reproductive health, rights, and justice. Exceptional organizational and project management skills; proven ability to manage multiple priorities, create systems, and deliver results under tight deadlines. Outstanding written and verbal communication skills, with the ability to draft correspondence, prepare materials, and synthesize complex information clearly and persuasively. High emotional intelligence, integrity, and interpersonal skills, with the ability to navigate delicate situations and build trusting relationships at all levels. Demonstrated capacity for diplomacy, discretion, and sound judgment in representing executive leadership. Deep understanding of the sensitivity of information handled by the Office of the President and a demonstrated ability to safeguard confidentiality when accessing high-level policy or organizational data. Resourceful, adaptable, and comfortable working in a dynamic, high-pressure environment; thrives as both a collaborative team player and an independent contributor. Proficiency with Google Suite and virtual collaboration tools; ability to learn new platforms quickly. Excellent skills in collaborating across divisions, functions, and geography, with a knack for engaging colleagues at all levels in projects and processes while continuing to own and drive them. Flexibility and ability to adapt to quickly changing priorities and ambiguous situations Commitment to PPFA's mission and track record of advancing diversity, equity, and inclusion, particularly surrounding race equity Travel: 0-40% Domestic travel, including evenings and weekends, to support the President's participation in events and relationship-building engagements. The Planned Parenthood cultural ethos, "In This Together", reflects our commitment to building a workplace culture that fosters belonging, promotes learning throughout the employee lifecycle, and recognizes individual contributions to our mission.Planned Parenthood Federation of America participates in the E-Verify program. Planned Parenthood Federation of America is an equal employment opportunity employer and is committed to maintaining a non-discriminatory work environment, and does not discriminate against any employee or applicant for employment on the basis of race, color, religion, sex, national origin, age, disability, veteran status, marital status, sexual orientation, gender identity, or any other characteristic protected by applicable law. Planned Parenthood Federation of America is committed to creating a dynamic work environment that values diversity and inclusion, respect and integrity, customer focus, and innovation.

The ideal candidate will exhibit high standards, excellent communication skills, and have an ability to take initiative, and prioritize daily tasks. A strong ability to take charge and meet tight deadlines will ensure your success in this multi-faceted role. Responsibilities Handle and coordinate active calendars Schedule and confirm meetings Ensure file organization based on office protocol Provide ad hoc support around office as needed Qualifications Bachelor's degree or equivalent experience Strong interpersonal, customer service and communication skills Ability to multitask Proficient in Microsoft Office suite

Meta is seeking an experienced Executive Administrative Partner to support Directors in the Meta leadership team. The person in this role will need to be a masterful problem-solver and an organizational force given complex calendaring and heavy travel planning. Additionally, the ideal candidate will have exceptional communication skills, and will be resourceful in building relationships across the larger Meta ecosystem. This position is full-time. **Required Skills:** Executive Administrative Partner Responsibilities: 1. Coordinate internal and external meetings 2. Manage complex calendar set-up and movement 3. Prepare expense reports and purchase requisitions 4. Coordinate both domestic and international travel arrangements 5. Organize space planning, strategic offsite events and team all-hands meetings 6. Build cross-functional relationships between departments 7. Partner closely with team lead admins 8. Communicate key organizational and company updates to admins and cross-functional partners 9. General office duties as needed **Minimum Qualifications:** Minimum Qualifications: 10. 4+ years of relevant experience providing administrative support to 1 or more executives 11. 4+ years of relevant experience coordinating travel logistics on behalf of 1 or more executives 12. 4+ years of relevant calendar management and expense report management experience for 1 or more executives 13. Experience prioritizing multiple projects 14. Experience with Microsoft Office and Google Suite **Preferred Qualifications:** Preferred Qualifications: 15. Experience organizing offsite events and team building activities 16. Experience supporting cross-regional teams 17. Experience multitasking and changing direction quickly 18. Experience ensuring confidentiality and discretion in all partnerships **Public Compensation:** $40.38/hour to $55.48/hour + bonus + equity + benefits **Industry:** Internet **Equal Opportunity:** Meta is proud to be an Equal Employment Opportunity and Affirmative Action employer. We do not discriminate based upon race, religion, color, national origin, sex (including pregnancy, childbirth, or related medical conditions), sexual orientation, gender, gender identity, gender expression, transgender status, sexual stereotypes, age, status as a protected veteran, status as an individual with a disability, or other applicable legally protected characteristics. We also consider qualified applicants with criminal histories, consistent with applicable federal, state and local law. Meta participates in the E-Verify program in certain locations, as required by law. Please note that Meta may leverage artificial intelligence and machine learning technologies in connection with applications for employment. Meta is committed to providing reasonable accommodations for candidates with disabilities in our recruiting process. If you need any assistance or accommodations due to a disability, please let us know at accommodations-ext@fb.com.

Over the last 20 years, Ares' success has been driven by our people and our culture. Today, our team is guided by our core values - Collaborative, Responsible, Entrepreneurial, Self-Aware, Trustworthy - and our purpose to be a catalyst for shared prosperity and a better future. Through our recruitment, career development and employee-focused programming, we are committed to fostering a welcoming and inclusive work environment where high-performance talent of diverse backgrounds, experiences, and perspectives can build careers within this exciting and growing industry. Job Description Ares Management is looking to hire an Executive Assistant in the New York office to provide direct support to the Chief Information Officer and the Technology team. The ideal candidate must be a self-starter and demonstrate excellent follow-up skills. Primary functions and essential responsibilities Extensive coordination and scheduling of internal and external meetings and conference calls, video conference meetings utilizing Outlook calendar for senior level Professionals; includes arranging for any catering and document distribution Prioritize Outlook Calendar items on behalf of the Professionals, informing them of meeting changes and keeping them on schedule throughout the day Schedule meetings and conference rooms as necessary using Ares protocol Coordinate all aspects of domestic and international travel (air, ground, and lodging), both business and personal; manage payment and maintain real time tracking of meeting and itinerary changes Organize and create cash and AMEX expense reports using Ares's expense system, Concur Answer phones, screen calls, and take messages as appropriate Manage copy/print jobs that will entail high volume output, binding (GBC machine), and distribution to relevant recipients Maintain documents, records, reports in a discreet and confidential manner Provide back-up support to other Executive Assistants in Phone Group, this includes all administrative tasks for each of their primary professionals, including managing inbound calls, preparing documents, coordinating meetings etc. Special projects as assigned Work closely in collaboration and partnership with peer EA team members by providing back-up support. Includes: Covering lunch breaks and out of office absences (Sick/Vacation) Providing administrative assistance to their primary professionals, including managing inbound calls, preparing documents, coordinating meetings etc. Assisting with overflow needs Qualifications Education: Bachelors Degree strongly preferred, but not required Experience Required: Minimum 5 years of experience as an Executive / Administrative Assistant supporting a team of professionals in a fast-paced environment General Requirements: Effective prioritization of multiple professionals Travel coordination; domestic & international Technical proficiency; programs used include, MS Word, Excel, PowerPoint, Outlook, WebEx Participation in general administrative duties, ad-hoc projects Experience in managing multiple calendars, scheduling appointments, and screening incoming calls Background in financial services a plus Reporting Relationships Administrative Manager Compensation The anticipated rate for this position is listed below. Total compensation may also include a discretionary performance-based bonus. $80,000 - $100,000 The firm also offers robust Benefits offerings. Ares U.S. Core Benefits include Comprehensive Medical/Rx, Dental and Vision plans; 401(k) program with company match; Flexible Savings Accounts (FSA); Healthcare Savings Accounts (HSA) with company contribution; Basic and Voluntary Life Insurance; Long-Term Disability (LTD) and Short-Term Disability (STD) insurance; Employee Assistance Program (EAP), and Commuter Benefits plan for parking and transit. Ares offers a number of additional benefits including access to a world-class medical advisory team, a mental health app that includes coaching, therapy and psychiatry, a mindfulness and wellbeing app, financial wellness benefit that includes access to a financial advisor, new parent leave, reproductive and adoption assistance, emergency backup care, matching gift program, education sponsorship program, and much more. There is no set deadline to apply for this job opportunity. Applications will be accepted on an ongoing basis until the search is no longer active.