Executive assistant jobs in Shelby, MI - 254 jobs

Are you an experienced Executive Assistant with fantastic time-management and organizational skills? Are you ready to join an incredible foundation making a difference in Washtenaw County? If so, read on! About Us The Ann Arbor Area Community Foundation (AAACF) is a $300 million dollar community foundation focused on improving the economic mobility and quality of life of the residents of Washtenaw County. Our assets have doubled since 2015, and now AAACF is one of the 20 fastest-growing community foundations in the US. Founded in 1963, AAACF administers over 600 charitable funds. Through a core team of 20 Trustees, 19 employees, and 400+ volunteers. AAACF works to connect people, charitable causes, and permanent capital for community impact as the philanthropic hub of Washtenaw County. To learn more, visit ************** Don't check off every box? - Apply Anyway! Statistics show that marginalized groups - such as women, LGBTQ+, and people of color - are less likely to apply to jobs unless they meet every single qualification. AAACF is dedicated to building an inclusive, diverse, equitable, and accessible workplace that fosters a sense of belonging - so if you're excited about this role but your experience does not align perfectly with every requirement below, we encourage you to still consider applying. Who knows, you might be the right fit for another future role! About the Role The Executive Assistant is a full-time, exempt position within the Office of the CEO, providing comprehensive, strategic support to the President/CEO, Vice President/Chief of Staff, and the Board of Trustees. This role reports to the President/CEO. This position requires exceptional judgment, discretion, and organizational skills to anticipate needs, manage sensitive information, and maintain alignment with AAACF's strategic priorities. Key Responsibilities Manage the President/CEO's calendar with precision, ensuring seamless scheduling and preparation for meetings, conferences, and events. Prioritize and organize email communications, flagging critical items and ensuring timely responses. Anticipate needs by preparing agendas, briefing materials, and follow-up documentation for executive engagements. Coordinate travel arrangements and maintain accurate records of memberships and subscriptions. Serve as the secondary administrator for the Board of Trustees, ensuring timely and accurate preparation of meeting materials and communications. Maintain board rosters, compliance forms, and orientation resources. Oversee the board portal and ensure accessibility and accuracy of governance documents. Coordinate logistics for board meetings, retreats, and recognition activities, fostering strong trustee engagement. Maintain strict confidentiality of sensitive information. Represent AAACF's mission and values in all interactions, ensuring professionalism and responsiveness. About You A bachelor's degree or equivalent experience in a field related to the nonprofit sector/philanthropy is required. Experience supporting C-level executives and coordinating governance or board activities. Advanced proficiency in MS Office Suite, SharePoint, Teams, and related tools. Proven ability to manage complex schedules, confidential information, and competing priorities. Exceptional verbal and written communication skills. Familiarity with Washtenaw County issues, nonprofits, donors, and communities is preferred, but not required. Benefits The Foundation has a generous benefits package for employees which includes a hybrid work schedule; health, dental, and vision insurance; paid time off, a 403(b) plan with contribution matching; life insurance; short and long-term disability insurance; flexible and childcare savings accounts; paid time off; and other benefits.

Executive Assistant - The Auto Club Group What you will do: Performs advanced and diversified administrative duties for the executive level, requiring a broad and comprehensive knowledge of practices and procedures of the functions assigned as well as organization policy and procedures. Assists management in budget preparation, gathering information for reports and identifying and resolving personnel matters within department. Assists management in the preparation of board materials and provides/gathers information for other departments, outside vendors, professional contacts and board members as requested by management. Gathers data, analyzes and prepares reports with conclusive recommendations. Maintains executive's calendar and makes appointments as instructed; arranges travel reservations and accommodations. Handles meeting arrangements and prepares agendas, reports, files and other materials for meetings. Screens telephone and personal calls to determine which executive subordinate office can handle particular item. Reviews correspondence, memoranda and reports presented for executive's signature to assure typographical and procedural accuracy. Composes correspondence from notes and general verbal instructions. Identifies and abstracts pertinent information from publications, correspondence and reports. Compiles data and prepares various reports, charts and graphs. Prepares a variety of complex and confidential documents utilizing various software packages. Maintains departmental records. Handles special projects as assigned. How you will benefit: Executive Assistant will earn a competitive salary of $30 - $34 hourly with annual bonus potential based on performance. Excellent and comprehensive benefits packages are just another reason to work for the Auto Club Group. Benefits include: 401k Match Medical Dental Vision PTO Paid Holidays Tuition Reimbursement We're looking for candidates who: Required Qualifications: Education: High School Diploma or equivalent Experience: 40 wpm accurate typing skill Extensive P.C. software application experience (e.g. Microsoft Word, Excel, Powerpoint, VISIO, WordPerfect, Lotus 1-2-3, etc.) Formatting and preparing memos, letters, tables and reports Communicate effectively with others in a work environment Maintaining records and budget Composing correspondence and reports Work under pressure to meet deadlines Summarizing statistical information Administrative experience in/with: Organization and planning Scheduling appointments, meetings, agendas, itineraries and work priorities Researching and abstracting information Compiling, reviewing and interpreting requests for information and data Researching, identifying and resolving administrative business problems Knowledge of: Techniques used to gather and compile data Communication skills Basic mathematical calculations Demonstrated skills to include: Compiling and editing submitted information Performing basic mathematical calculations including addition, subtraction, multiplication, division and percentages Ability to: Gain knowledge and hands-on skill with VISIO software in order to provide department organization charts Excellent oral and written communication skills Work Environment This is a hybrid work arrangement (time spent in office and remote). Depending on the employee's role and leadership's assessment, some employees will come in to an ACG facility on a weekly basis, a monthly basis, or on an "as needed" basis for key meetings and collaborative activities. Most employees will be required to come into the office, at a minimum, for important departmental meetings or team building events. Who We Are Become a part of something bigger. The Auto Club Group (ACG) provides membership, travel, insurance, and financial service offerings to approximately 14+ million members and customers across 14 states and 2 U.S. territories through AAA, Meemic, and Fremont brands. ACG belongs to the national AAA federation and is the second largest AAA club in North America. By continuing to invest in more advanced technology, pursuing innovative products, and hiring a highly skilled workforce, AAA continues to build upon its heritage of providing quality service and helping our members enjoy life's journey through insurance, travel, financial services, and roadside assistance. And when you join our team, one of the first things you'll notice is that same, whole-hearted, enthusiastic advocacy for each other. We have positions available for every walk of life! AAA prides itself on creating an inclusive and welcoming environment of diverse backgrounds, experiences, and viewpoints, realizing our differences make us stronger. To learn more about AAA The Auto Club Group visit *********** Important Note: ACG's Compensation philosophy is to provide a market-competitive structure of fair, equitable and performance-based pay to attract and retain excellent talent that will enable ACG to meet its short and long-term goals. ACG utilizes a geographic pay differential as part of the base salary compensation program. Pay ranges outlined in this posting are based on the various ranges within the geographic areas which ACG operates. Salary at time of offer is determined based on these and other factors as associated with the job and job level. The above statements describe the principal and essential functions, but not all functions that may be inherent in the job. This job requires the ability to perform duties contained in the job description for this position, including, but not limited to, the above requirements. Reasonable accommodations will be made for otherwise qualified applicants, as needed, to enable them to fulfill these requirements. The Auto Club Group, and all its affiliated companies, is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, gender identity, sexual orientation, national origin, disability or protected veteran status. Regular and reliable attendance is essential for the function of this job. AAA The Auto Club Group is committed to providing a safe workplace. Every applicant offered employment within The Auto Club Group will be required to consent to a background and drug screen based on the requirements of the position.

Kelly is hiring a Coordinator - Administrative Services for a 6-month contract role with one of our prestigious clients based out in Marlborough, MA 01752. Job Title: Coordinator - Administrative Services Employment Type: 6-month contract Shift: 8:00 AM - 5 PM EST. Pay rate: $23-29/Hr. Qualifications: Basic computer skills; willingness to learn SAP or similar systems. Good organizational and communication skills. Ability to work well in a team and follow instructions. Positive attitude and eagerness to learn. Responsibilities: General Site Support: Help manage site badge access by extending access to internal visitors. Prepare badges for new employees and contractors under supervision. Assist in contacting site contractors and building owners to schedule service visits for maintenance issues like plumbing and HVAC. Purchasing: Support internal purchasing activities, including small purchases using a Purchasing Card. Learn to use SAP to help place Purchase Requisitions. Assist with managing receipt and service entries to ensure accurate processing. Event Support: Help set up customer events by preparing welcome signage and ensuring Wi-Fi is ready. Assist in stocking beverages and coordinating meal orders for events. If you believe you are a good fit for this opportunity, please submit your application through the job posting link. We also encourage you to share references if you have them.

Gulla CPA is a rapidly growing CPA and advisory firm dedicated to delivering exceptional client service. We are looking for an Administrative Assistant professional who will serve as the first point of contact for clients, visitors, and callers. This role is essential to maintaining the smooth operation of the office and ensuring every client interaction reflects the professionalism and service standards of Gulla CPA. Role Summary The Administrative Assistant ensures that every client, visitor, and caller receives friendly, prompt, and professional support. This position supports daily office operations, assists with administrative tasks, and helps the team stay organized during a period of rapid company growth. Key Responsibilities 1. Client and Visitor Interaction Answer incoming phone calls promptly and professionally, directing them to the appropriate team members Greet clients and visitors warmly upon arrival and ensure they feel welcomed Manage client check-ins and assist with meeting coordination and logistics Represent Gulla CPA with a positive, professional, and service-oriented attitude 2. Administrative Support and Daily Operations Perform daily administrative tasks including scanning, copying, filing, and organizing documents Handle all incoming and outgoing mail, packages, and deliveries Support scheduling, appointment coordination, and meeting preparation as needed Maintain office supplies, ensuring the workspace is well-stocked, organized, and operating smoothly 3. Communication and Coordination Act as a primary communication link between clients and staff Record accurate messages and deliver them promptly to the appropriate team members Assist the Super Admin and Operations team with document collection and basic client coordination Maintain strict confidentiality and professionalism when handling sensitive or private information Qualifications Previous experience in an administrative, front desk, or customer-facing role Strong communication and interpersonal skills Professional, friendly, and polished demeanor Ability to multitask, prioritize, and stay organized in a fast-paced environment Basic computer skills, including proficiency with email, calendars, and office software Dependable, punctual, and committed to high-quality client service What We're Looking For Someone who enjoys helping people and creating a welcoming environment A professional who can represent the brand well, whether answering phones, greeting clients, or supporting the team A reliable team member who keeps the office running smoothly Someone who thrives in a growing company and is ready to support day-to-day operations What We Offer A role where your work makes a real impact on the success of the firm A collaborative culture that values reliability, initiative, and growth Competitive compensation based on experience PTO, holidays, 401(k), and health insurance for full-time employees A chance to grow alongside a firm that's scaling nationally Who We Are at Gulla CPAs & Advisors Since 2019, Gulla CPA has grown from a humble local firm to a trusted financial partner serving business owners across the U.S. and internationally. Our Mission: To empower business owners with financial clarity and proactive strategies so they can take control of their financial journey. We're a dynamic CPA and advisory firm offering: Accounting Tax Compliance Tax Advisory & Consulting Fractional CFO Services Ready to be the person who keeps everything running smoothly? Apply today and help us build something extraordinary.

Count on us. Our "we-care" culture is more than just a motto; it's a promise. From day one, we prioritize your growth, well-being, and success. You can count on us to support your career journey and help you achieve your professional goals. Join us. Your Role. Position provides day to day administrative support for a team or multiple teams within our Wealth Management group, including proposals/presentations, billing, projects and processes, basic duties including calendaring, travel arrangements, correspondence, etc. Position will also manage daily client workflow which will include initiating processes, direct client follow up, and ensuring the movement of tasks. Your work will include but not limited to: Overseeing and maintaining systems: Data integrity dashboard maintenance and reporting Firm workflow systems and databases Maintaining quarterly billing process Pipeline management - responsible for accurate input, compilation, and reporting of team's opportunities Direct client onboarding and ongoing assistance: Client onboarding materials Document preparation related to engagement management documents Assisting clients with processes related to custodial services Ensure above forms are delivered and receipted back for processing Direct client and internal staff communication on above processes to meet client needs Create meeting folders/notebooks as applicable, include preliminary meeting materials.Add other documents upon request.Finalize for client delivery. Uploading to client portal Simultaneous ring for partners and relationship managers to ensure timely communication with clients Responsible for scheduling all client meetings General Office: Assist Partner with various duties including opening and organizing mail, organizing office, scheduling prospect calls, travel arrangements, scheduling and maintaining calendars, time and expense reports, organizing/processing billing, CPE reporting Assist with the production and editing of client or Firm deliverables, such as proposals/RFPs, presentations, reports, spreadsheets, and reports Prepare materials for electronic delivery, though scanning or other delivery methods may apply Involvement in marketing campaigns Preparation of proposal packets / pitch books Proofreading of correspondence prepared by other staff Document maintenance and retention (save, scan, upload to applicable sites) Liaison for outside organizations/persons, when necessary Arrange for conference rooms, including needed equipment and/or conference calls, meeting breakfast/lunches/coffee, etc.; may include reservations for leased conference rooms Miscellaneous team reservations (travel, lunch, dinner, etc.) Communication activities including tracking and updating staff on deadlines, target dates. Manage conflicting priorities and overall backlog of admin requests Organize team meetings, including agendas, project lists, minutes, and reports Research for special projects, when requested The qualifications: At least 4-6 years of administrative experience, preferably in a professional services environment Microsoft Office experience required, WYN/CRM/Salentica experience highly preferred Proven administrative, organizational, and time management skills with great attention to detail and accuracy Superior verbal and written communication skills and a focus on client service, exercising independent judgment Ability to communicate effectively with partners, staff, and visitors Ability to multi-task and work in a fast-paced atmosphere Superior data entry and alpha/numeric skills Versatile within a team environment - maintaining confidentiality, credibility, and trust This is a non-exempt position that may require some overtime during the workweek What makes us different? On the surface, we're one of the nation's largest audit, tax, consulting, and wealth management firms. But dig a little deeper, and you'll see what makes us different: we're a relatively jerk-free firm (hey, nobody 's perfect) with a world-class culture, consistent recognition as one of Fortune Magazine's "100 Best Companies to Work For," and an endless array of opportunities.At Plante Moran, diversity, equity and inclusion means that all staff members have equitable and fair opportunities to succeed, in an inclusive environment, with their individual, unique identities. So,what are you waiting for? Apply now. Plante Moran enjoys a "Workplace for Your Day" model which, simply put, means we strive for flexibility and balance while staying true to our principally in-person model. We believe that face-to-face interactions are paramount for individual and collective development, but also encourage individuals to work with their supervisor and team to determine their optimal working environment each day. Plante Moran is committed to a diverse workplace.We strive to create a culture where each person feels accepted and valued. We believe that each person's ultimate potential begins with first acknowledging their inherent dignity. When we can recognize - and celebrate - our many human differences, we're able to create a workplace where all staff feel a sense of belonging and an opportunity to succeed. This allows us to attract and retain the best talent, serve clients through diverse thinking, and better represent and support the various communities in which we live and work.Plante Moran is an Equal Opportunity Employer. Plante Moran maintains a drug-free workplace. Interestedapplicantsmust submit their resume for consideration using our applicant tracking system. Due to the high volume of interest in our positions, only candidates selected for interviews will be contacted. Candidates must be legally authorized to work in the United States without sponsorship, with the exception of qualified candidates who are bilingual in either Japanese and English or Chinese and English. Unsolicited resumes from search firms or employment agencies, or similar, will not be paid a fee and become the property of Plante Moran. The specific statements above are not intended to be all-inclusive. We are pleased to offer eligible staff a robust benefits package. Eligibility and contribution requirements for some of these benefits vary based on the number of hours staff work per week. Highlights include health, dental, vision, disability, and life insurance. In addition to this, eligible staff are able to take advantage of our Flexible Time Off and various pre-determined holidays, as well as a 401(k) plan, flexible benefits plans, business-related travel expense, lodging, and meal reimbursement for business-related use. A pension plan is also available for eligible administrative and paraprofessional staff. A discretionary bonus plan is available for eligible staff. Plante Moran also offers some contingent staff positions the option to elect health insurance in addition to limited paid sick time. The compensation range reflects the base salary we reasonably expect to pay for this position across our offices in the following regions: CO, IL, OH, and MA. Please review theposition description for theapplicable geographic location. Generally, experienced hires are not hired at or near the maximum salary range, as compensation decisions take into account a wide variety of factors, including but not limited to: responsibilities, education, experience, knowledge, skills, and geography. For early career roles, including campus hires, we offer standardized, market-based starting salaries among individuals within the same hiring group. This approach ensures fairness and reflects current industry benchmarks for entry-level talent. Under Colorado's Job Application Fairness Act, you have the right to redact, from any documents that you submit in connection with your application, information that identifies your age, date of birth, or dates of attendance at or graduation from an educational institution. Should you wish to exercise your right to redact such information, please redact it prior to submitting documentation. The compensation range for this role in CO, IL, OH, and MA is: $22.82-$37.21

Job DescriptionExecutive Assistant Healthcare Marketing PE Platform - TILT Story Reports to: CEO, Healthcare Marketing Holdings, LLC Status: Full-time exempt TILT is an agency specializing in brand strategy, creative, and production for leading health systems and healthcare organizations. With long-standing client relationships with many of the country's leading health systems, this initial acquisition is a well-respected partner poised for significant growth with PE backing. Position Summary We're looking for a highly organized, detail-oriented Executive Assistant to support the executive team and help keep the agency running smoothly. This role is ideal for someone who thrives in a fast-paced, creative environment and enjoys juggling multiple priorities while anticipating needs before they arise. You have excellent communication, organizational, and time-management skills. You are dependable and can readily provide solutions in a fast-paced business environment. Key Responsibilities Executive Partnership Serve as a trusted right hand to executive leadership, managing priorities, workflow, and decision-making support Proactively manage complex calendars, meetings, and time allocation with a strategic lens Act as a gatekeeper and representative of the executive team, exercising sound judgment and discretion Anticipate needs, risks, and opportunities before they arise Coordinate travel arrangements and itineraries when required Assist with expense tracking and report submission Strategic and Operational Support Prepare executive-level materials including presentations, reports, briefs, and client-facing documents when requested Support executive team meetings, strategic planning, quarterly planning sessions, and leadership offsites Collaborate to drive process improvements across operations, communication, and internal systems Agency and Client Coordination Act as a liaison between executives, internal teams, and external partners or clients Support project tracking, deadlines, and internal workflows Assist with onboarding new hires and coordinating agency events or meetings Maintain organized digital filing systems and documentation Qualifications and Experience 3-5+ years experience supporting C-level executives in a fast-paced environment Previous experience in a marketing agency, creative agency, or professional services firm Proven ability to operate autonomously with minimal direction Strong business acumen and understanding of agency operations Exceptional organizational, communication, and problem-solving skills High emotional intelligence and ability to manage complex stakeholder relationships Excellent oral and written communication skills; high level of proficiency with Microsoft Office (Teams, Outlook, PowerPoint, Word and Excel) Compensation and Benefits Salary range of $60,000-$75,000, depending on experience Health, dental, and vision insurance Discretionary Time Off (DTO) program, following a designated waiting period Powered by JazzHR hUvgqSFbqx

Responsible for exercising discretion and judgment in assisting one or more executives. Performs executive support tasks which may be highly confidential and sensitive in nature utilizing considerable independent judgment. Performs high-level administrative work, including organizing, scheduling, coordinating, researching, compiling, and exchanging, and sometimes analyzing information for executive(s) and department. Assist in implementing department activities and communications, internal and external. ESSENTIAL DUTIES AND RESPONSIBILITIES include the following. Other duties may be assigned. 1. Coordinates office activities for the executive(s). Prioritizes and follows up on information and requests to and from executive(s). Updates executive(s) on current issues as necessary. 2. Assists in the planning, development, and implementation of department goals. 3. Research, compiles, assimilates and prepares documents. Briefs executive(s) regarding content. 4. Reads and screens incoming correspondence and reports; handles or forwards as appropriate. 5. Receives and screens incoming calls and visitors and prioritizes. Refers to appropriate executive staff or provides necessary information. 6. Composes, types, and edits correspondence in response to incoming mail, calls, and other situations dictated by job responsibilities. 7. Prepares agenda and collects and distributes materials for meetings and conferences. Transcribes minutes and keeps records of proceedings as required. 8. Coordinates and facilitates executive's calendar(s) to arrange appointments, meetings, and conferences. 9. Recommends actions to be taken on budget expenditures and equipment and supply needs. Directs services, such as maintenance, repair, replenishing supplies, and files. 10. Makes domestic and foreign travel arrangements for executive(s) and department. Prepares and compiles travel vouchers and maintains all travel records. 11. Develops, compiles, and maintains various filing systems and informational databases and generates reports as requested or as scheduled. 12. May participate in interviewing, selection, and training. EDUCATION AND EXPERIENCE Relevant combination of education and experience may be considered in lieu of degree. 1. Associate's degree in business or related field required. 2. Requires seven (7) years relevant experience with a minimum of four (4) years in an executive assistant position or equivalent experience that provides the necessary skills, knowledge, and abilities. 3. Prior insurance experience a plus but not required. 4. Reallocation from the Executive Assistant level to the Sr. Executive Assistant level is based on experience, qualifications and satisfactory performance performing the full scope of the Executive Assistant responsibilities. QUALIFICATIONS To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodation may be made to enable individuals with disabilities to perform the essential functions. OTHER SKILLS AND ABILITIES 1. Excellent oral and written communication skills with the ability to compose correspondence. 2. Knowledge of organization, company, and departmental policy and procedures preferred. 3. Excellent working knowledge of computers and company standard software. 4. Excellent organizational skills and ability to prioritize work. 5. Ability to maintain confidentiality on all levels and at all times. 6. Ability to use independent judgment and initiative and to anticipate needs of executive(s) and accomplish tasks without direction. 7. Excellent skills in proofreading documents for spelling, grammar, punctuation, and presentation. 8. Significant ability to establish workflows, manage multiple projects, and meet necessary deadlines while maintaining proper relations between executives, managers, and customers. 9. Ability to manage responsibilities and unexpected pressures/dilemmas. 10. Ability to solve practical problems and deal with a variety of variables in situations where only limited standardization exists. 11. Ability to comprehend consequences of various situations and make appropriate individuals aware of same for decision making. 12. Ability to exchange information clearly and concisely and to present ideas, report facts, and other information. 13. Ability to follow complex instructions and to apply instructions and guidelines in the disposition of problems. 14. Ability to use diplomacy, discretion, and appropriate judgment when addressing callers. 15. Ability to perform necessary mathematical computations. 16. Ability to perform other assignments at locations outside the office. ADDITIONAL INFORMATION The above statements are intended to describe the general nature and level of work being performed by people assigned to this classification. They are not intended to be construed as an exhaustive list of all responsibilities, duties and skills required of personnel so classified. This job description does not constitute a contract for employment PAY RANGE: Actual compensation decision relies on the consideration of internal equity, candidate's skills and professional experience, geographic location, market, and other potential factors. It is not standard practice for an offer to be at or near the top of the range, and therefore a reasonable estimate for this role is between $54,000 and $90,500. EEO Statement: All qualified applicants will receive consideration for employment without regard to, among other grounds, race, color, religion, sex, national origin, sexual orientation, age, gender identity, protected veteran status or status as an individual with a disability. Candidates are hired on an "at will" basis. Nothing herein is intended to create a contract.

Responsible for exercising discretion and judgment in assisting one or more executives. Performs executive support tasks which may be highly confidential and sensitive in nature utilizing considerable independent judgment. Performs high-level administrative work, including organizing, scheduling, coordinating, researching, compiling, and exchanging, and sometimes analyzing information for executive(s) and department. Assist in implementing department activities and communications, internal and external. ESSENTIAL DUTIES AND RESPONSIBILITIES include the following. Other duties may be assigned. 1. Coordinates office activities for the executive(s). Prioritizes and follows up on information and requests to and from executive(s). Updates executive(s) on current issues as necessary. 2. Assists in the planning, development, and implementation of department goals. 3. Research, compiles, assimilates and prepares documents. Briefs executive(s) regarding content. 4. Reads and screens incoming correspondence and reports; handles or forwards as appropriate. 5. Receives and screens incoming calls and visitors and prioritizes. Refers to appropriate executive staff or provides necessary information. 6. Composes, types, and edits correspondence in response to incoming mail, calls, and other situations dictated by job responsibilities. 7. Prepares agenda and collects and distributes materials for meetings and conferences. Transcribes minutes and keeps records of proceedings as required. 8. Coordinates and facilitates executive's calendar(s) to arrange appointments, meetings, and conferences. 9. Recommends actions to be taken on budget expenditures and equipment and supply needs. Directs services, such as maintenance, repair, replenishing supplies, and files. 10. Makes domestic and foreign travel arrangements for executive(s) and department. Prepares and compiles travel vouchers and maintains all travel records. 11. Develops, compiles, and maintains various filing systems and informational databases and generates reports as requested or as scheduled. 12. May participate in interviewing, selection, and training. EDUCATION AND EXPERIENCE Relevant combination of education and experience may be considered in lieu of degree. 1. Associate's degree in business or related field required. 2. Requires seven (7) years relevant experience with a minimum of four (4) years in an executive assistant position or equivalent experience that provides the necessary skills, knowledge, and abilities. 3. Prior insurance experience a plus but not required. 4. Reallocation from the Executive Assistant level to the Sr. Executive Assistant level is based on experience, qualifications and satisfactory performance performing the full scope of the Executive Assistant responsibilities. QUALIFICATIONS To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodation may be made to enable individuals with disabilities to perform the essential functions. OTHER SKILLS AND ABILITIES 1. Excellent oral and written communication skills with the ability to compose correspondence. 2. Knowledge of organization, company, and departmental policy and procedures preferred. 3. Excellent working knowledge of computers and company standard software. 4. Excellent organizational skills and ability to prioritize work. 5. Ability to maintain confidentiality on all levels and at all times. 6. Ability to use independent judgment and initiative and to anticipate needs of executive(s) and accomplish tasks without direction. 7. Excellent skills in proofreading documents for spelling, grammar, punctuation, and presentation. 8. Significant ability to establish workflows, manage multiple projects, and meet necessary deadlines while maintaining proper relations between executives, managers, and customers. 9. Ability to manage responsibilities and unexpected pressures/dilemmas. 10. Ability to solve practical problems and deal with a variety of variables in situations where only limited standardization exists. 11. Ability to comprehend consequences of various situations and make appropriate individuals aware of same for decision making. 12. Ability to exchange information clearly and concisely and to present ideas, report facts, and other information. 13. Ability to follow complex instructions and to apply instructions and guidelines in the disposition of problems. 14. Ability to use diplomacy, discretion, and appropriate judgment when addressing callers. 15. Ability to perform necessary mathematical computations. 16. Ability to perform other assignments at locations outside the office. ADDITIONAL INFORMATION The above statements are intended to describe the general nature and level of work being performed by people assigned to this classification. They are not intended to be construed as an exhaustive list of all responsibilities, duties and skills required of personnel so classified. This job description does not constitute a contract for employment PAY RANGE: Actual compensation decision relies on the consideration of internal equity, candidate's skills and professional experience, geographic location, market, and other potential factors. It is not standard practice for an offer to be at or near the top of the range, and therefore a reasonable estimate for this role is between $54,000 and $90,500. EEO Statement: All qualified applicants will receive consideration for employment without regard to, among other grounds, race, color, religion, sex, national origin, sexual orientation, age, gender identity, protected veteran status or status as an individual with a disability. Candidates are hired on an "at will" basis. Nothing herein is intended to create a contract.

Roland Berger is a global management consultancy for transformation, innovation across all industries, and performance improvement. Founded in 1967 in our home city of Munich, we are one of the leading representatives of our industry, with more than 50 offices and 3,500 dedicated colleagues around the world. What unites us all is the goal of making a positive contribution for our clients and their entire value chain, and harmonizing business and society with a sustainable outlook. The success of Roland Berger is rooted firmly in our values: entrepreneurship, empathy, and excellence. We have built our reputation on the development of "creative strategies that work." Our consulting approach is based on our global network of industry, functional experts who provide our clients with creative and unique solutions, combined with a strong regional presence in the Americas. Job Description The Senior Partner Assistant provides administrative support for Management Team members from various functions at Roland Berger. While the nature of the job responsibilities will remain primarily administrative, they may differ based on the requirements of each leader being served. This position requires a high level of confidentiality and discretion in communications, strong professional and ethical standards, the ability to manage multiple relationships both internally across the firm and externally with clients, excellent time and project management skills, and the ability to understand and adapt to business needs. This position is open in our Detroit office and requires at least three days of in-office presence. Responsibilities: Coordinate complex scheduling and calendar management, as well as content and flow of information to senior executives Proactively supports leaders with internal/external commitments in a fast-paced and client changing environment. Anticipates Management Team member needs Complete timesheets for management team members Coordinates meetings, presentations, and other events and activities Sort/distribute mail and packages Answer incoming office phone calls and direct, as appropriate Greets and directs office visitors Works with building management for issues, such as security and visitor management Arranges office facilities, including scheduling meeting rooms, audio-visual, and catering, as needed Coordinates travel arrangements and prepares and submits expense reports for Partners Researches administrative matters; refers questions and issues to appropriate department for further information and problem resolution Maintains standard documentation, such as organization charts and distribution lists Compiles information and populates PowerPoint presentations and Excel spreadsheets Gathers leader feedback for presentation and spreadsheet correction Prepares and submits client invoices Takes notes and minutes in meetings Provides coverage to other administrative assistants as needed Engages in other corporate processes, as needed Performs ad hoc tasks and project Qualifications Qualifications Required Minimum 6+ years related experience, preferably within professional services and supporting senior executives Bachelor's degree required Strong knowledge of Microsoft PowerPoint, Word, Excel, and Outlook Preferred Strong interpersonal and communication skills with the ability to effectively interact and respond to staff, leaders, and clients in an accurate and timely manner Experience exercising discretion and confidentiality with sensitive company information Ability to quickly and effectively comprehend, compose, and develop general business materials such as correspondence and presentations Keen attention to detail Excellent organizational skills and the ability to handle and prioritize multiple and varied tasks Demonstrates good judgment and takes accountability for decisions and results Must be capable of working independently Willingness to operate in a flexible and ambiguous environment Additional Information Roland Berger provides equal employment opportunity (EEO) to all persons without regard to race, color, religion, ancestry, national or ethnic origin, pregnancy (including childbirth, or related medical conditions), marital status, sex, sexual orientation, gender, gender identity, gender expression, transgender status, age, military and veteran status, physical condition, physical or mental disability, health status, political opinion, social condition or background, or any other applicable legally protected characteristics. Roland Berger is committed to providing reasonable accommodations for candidates with disabilities in our recruiting process. If you need any assistance or accommodations due to a disability, please contact your recruiter. All your information will be kept confidential according to EEO guidelines. If applying within the US, this role is not eligible for visa sponsorship now or in the future. This role is eligible for additional compensation, and is eligible for an annual bonus. Roland Berger is committed to the health and well-being of our colleagues, as is reflected in our comprehensive total rewards program offered to eligible colleagues. Our comprehensive plan includes medical, dental, and vision coverage, Flexible Spending and Health Reimbursement Accounts, life and AD&D insurance, parental leave, generous paid time off, annual wellness benefit, employee assistance programs and a 401(k) plan.

Job Title: Senior Tax Production Manager (CPA or EA U.S. Tax Reviewer) Remote Employment Type: Full-time or Part-time | Permanent About the Role Are you seeking a career that prioritizes excellence, work/life balance, and professional growth? Privity CPA Partners invites you to join a forward-thinking, high-integrity firm where client care, quality control, and leadership are paramount. As a Senior Tax Production Manager, you will lead our compliance department and mentor a talented team, ensuring accurate, timely tax filings and consistent professional development. About Privity CPA Partners Privity CPA Partners PC is a boutique California-based accounting and advisory firm committed to delivering exceptional tax, accounting, and strategic planning services. Known for our integrity and excellence, we cultivate long-term relationships with clients and team members alike. Learn more at privitycpa.com Key Responsibilities As a Senior Tax Production Manager, you will: Review Tax Returns Lead the review of complex individual, partnership, S-corp, C-corp, and trust tax returns; assist in preparation as needed. Team Leadership & Mentorship Provide training, guidance, and support to staff accountants, bookkeepers, and junior tax preparers; lead by example and reinforce best practices. Workflow Oversight Manage the production pipeline from intake through delivery, ensuring accuracy, efficiency, and compliance with deadlines. Process Documentation Create process documentation and assist in recording internal training videos to support firmwide knowledge transfer. Client-Facing Support Serve as the second set of eyes on tax matters and elevate the client experience with strategic tax insights. Collaboration & Huddles Run daily or weekly check-ins to coordinate tasks, troubleshoot issues, and maintain accountability across the team. Special Projects Engage in ad hoc tax strategy, resolution, and internal improvement initiatives. Qualifications Required: Valid and active California CPA license or EA credential Minimum 4 years of U.S. tax preparation and review experience Strong understanding of GAAP, tax code, and financial reporting Excellent written and verbal communication skills Experience supervising or mentoring a team Authorized to work in the U.S. without sponsorship Ability to commit exclusively to the firm Preferred: Bachelors degree in Accounting, Finance, or related field Experience with process improvement and/or team leadership in a public accounting setting Preferred Software Experience While training is provided, familiarity with the following is a plus: QuickBooks / Xero Lacerte / ProConnect Liscio What We Offer Competitive salary based on experience Performance-based bonuses Paid training and continuing education PTO and flexible scheduling (after probationary period) Company-provided equipment Professional growth through structured performance reviews Supportive team culture and leadership transparency Schedule 8-hour shifts Monday to Friday, with flexibility Occasional weekend availability during tax season Application Process The hiring process includes: Online application Proctored technical exam Accountant-specific personality assessment Interviews with firm leadership Join us at Privity CPA Partners and be part of a firm that values your expertise, respects your time, and supports your career. Package Details Retirement Benefits SIMPLE IRA plan with 3% employer match Available to eligible employees after the applicable waiting period Paid Time Off Paid Time Off (PTO) Paid Holidays: Includes federal holidays, the day after tax deadline, and firm closure between Christmas and New Year's Additional flex days available based on performance and tenure Professional Development Paid CPE and training CPA/EA license renewal fees covered Professional memberships (e.g., CalCPA, NAEA) reimbursed Access to mentorship, leadership development, and technical training Work/Life Balance Flexible scheduling with hybrid and remote work options potential Reasonable workloads with no expectation of burnout during tax season Structured workflow systems to support focused, efficient workdays Respect for personal boundaries and family commitments Work in another Privity office location to change your environment now and then - optional

🌿 Executive Assistant to the CEO 🕘 Schedule: Monday-Friday | 9:00 AM - 5:00 PM 🌱 About Us We are a vertically integrated cannabis company with operations spanning cultivation, processing, and retail. Our mission is to deliver exceptional products and experiences while maintaining the highest standards of quality, compliance, and professionalism. 💼 Position Overview We are seeking a highly organized, proactive, and detail-oriented Executive Assistant to support our CEO at our corporate office in West Bloomfield, MI. The ideal candidate will bring cannabis industry experience, exceptional communication skills, and a positive, team-oriented attitude. 📝 Key Responsibilities 🗓️ Manage the CEO's calendar - schedule meetings, calls, and travel. 📧 Draft, proofread, and manage emails and professional correspondence. 🗂️ Maintain both digital and physical filing systems. 🛒 Order and manage office supplies and inventory. 🎉 Assist with planning and scheduling company events and meetings. 📊 Prepare reports, meeting notes, and executive materials as needed. 🔒 Handle confidential information with discretion and professionalism. ⚡ Accomplish miscellaneous administrative and operational tasks as assigned. 🤝 Provide general administrative support to the CEO and leadership team. ⚙️ Qualifications 💼 2+ years of executive or administrative assistant experience 🌿 Cannabis industry experience strongly preferred 🗣️ Excellent written and verbal communication skills 🧩 Strong organizational skills and attention to detail 💻 Proficiency with Microsoft Office and Google Workspace 🔄 Ability to multitask and prioritize in a fast-paced environment 🤫 Professional demeanor and discretion when handling sensitive info 💰 Compensation & Benefits • Competitive salary based on experience • Benefits available • Opportunity to grow within a leading Michigan cannabis company To apply, please apply directly or send your resume and a brief introduction to [email protected]

About Us We are a dynamic organization with a diverse portfolio of ventures, ranging from high-growth business enterprises to impactful charitable foundations. Our CEO is a visionary leader engaged in multiple projects requiring strategic support, efficient execution, and creative collaboration. We are seeking an experienced Executive Assistant with a strong background in marketing to join our fast-paced, purpose-driven environment. Position Overview The Executive Assistant will serve as a trusted partner to the CEO, providing high-level administrative support and playing an active role in marketing and communications efforts across various projects. This is a unique opportunity for someone who is equally comfortable in a boardroom, managing logistics, or crafting compelling messages for both business and philanthropic audiences. Key Responsibilities Executive Support Manage calendar, meetings, travel, and correspondence Prepare reports, presentations, and agendas for internal and external meetings Serve as a liaison between the CEO and stakeholders across business and charitable networks Marketing & Communications Assist in developing and executing marketing strategies for business and nonprofit initiatives Coordinate social media, email campaigns, press releases, and promotional materials Manage vendor relationships with designers, agencies, and media contacts Project Management Track progress on initiatives and ensure deadlines and deliverables are met Support the CEO in launching and scaling campaigns, events, and partnerships Conduct market research and competitor analysis for new ventures Brand Representation Maintain a high level of professionalism and discretion when representing the CEO Attend events, networking functions, and public appearances as needed Qualifications 3+ years of experience as an Executive Assistant or similar role supporting C-level executives Strong background in marketing, communications, or brand strategy Excellent organizational and multitasking abilities High level of emotional intelligence, discretion, and professionalism Proficient in Microsoft Office & and marketing tools Exceptional verbal and written communication skills Passion for both business innovation and social impact Preferred Qualifications Experience in health care administration, nonprofit, startup, or entrepreneurial environments Experience in physician services is highly desirable. Ability to travel occasionally and work flexible hours Why Join Us Work alongside a visionary leader on exciting, high-impact projects Opportunity to shape both business ventures and philanthropic campaigns Collaborative, mission-driven culture Competitive salary and benefits package Opportunities for professional growth and development

Utilidata is a fast-growing NVIDIA-backed edge AI company enabling greater visibility and control of power utilization in energy-intensive infrastructure, like the electric grid and data centers. Karman, the company's distributed AI platform powered by a custom NVIDIA module, is transforming the way utility companies operate the grid edge and will enable data centers to unlock more compute for the same provisioned power. We're looking for an Executive Assistant / Office Coordinator to serve as strategic support to our leadership team while ensuring our Ann Arbor Innovation Lab operates as a welcoming, efficient hub for collaboration. Reporting to the VP, People & Talent, this role combines high-level executive support with office coordination and operational management, creating exceptional experiences for employees, customers, and partners. The ideal candidate thrives in dynamic environments, anticipates needs before they arise, and brings both polish and warmth to everything they do. You'll join a diverse team of experts who are mission-driven, collaborative, and adaptive. Responsibilities * Manage complex calendars, travel arrangements, and meeting preparation for CEO and executive team, proactively resolving scheduling conflicts and ensuring leaders are prepared for every engagement * Handle confidential information with discretion and serve as a trusted liaison between executives and internal/external stakeholders * Partner with IT & Office Manager to maintain a productive, welcoming Ann Arbor office environment, including vendor management, supply inventory, and workspace coordination * Support the People Operations Manager on HR projects as assigned, including recruitment coordination, onboarding logistics, and employee engagement initiatives * Orchestrate logistics for onsite meetings, team retreats, customer visits, and company events, including catering, room setup, AV/technology needs, and day-of execution * As needed, process executive expense reports through Expensify, track departmental budgets, and manage vendor relationships for office services * Coordinate workspace setup and first-day logistics for new hires, serving as cultural ambassador for the Ann Arbor office * Organize team-building activities and local engagement opportunities that strengthen connection across our distributed workforce Minimum Qualifications * 3+ years of experience supporting senior executives or leadership teams * Experience coordinating office operations, events, or facilities * Strong proficiency with productivity tools (Google Workspace, calendar management systems) * Excellent written and verbal communication skills with ability to interact professionally across all levels * Demonstrated ability to handle sensitive information with confidentiality and sound judgment * Exceptional organizational skills with proven ability to manage multiple priorities and meet deadlines * Proactive problem-solver who anticipates needs and takes initiative Enhanced Qualifications (Nice to Have) * Experience in a fast-paced startup or technology company environment * Familiarity with expense management tools and human resources technology * Event planning experience, particularly for corporate retreats or customer-facing events * Experience with budget tracking and contract management Salary Range: $90,000 to $110,000. Salary will be commensurate with an individual's skills, training, years of experience, and in line with internal compensation bands. Location: This position is based onsite at our company headquarters in Ann Arbor, Michigan, with flexibility for occasional remote work. Our Commitments: Utilidata values the diversity of our team. We provide equal employment opportunities without regard to race, color, religion, creed, sex, gender, sexual orientation, gender identity or expression, national origin, age, physical disability, mental disability, medical condition, pregnancy or childbirth, sexual orientation, genetics, genetic information, marital status, or status as a covered veteran or any other basis protected by applicable federal, state and local laws. We are committed to: * Creating a diverse and inclusive workplace that is welcoming, supportive, affirming and respectful * Empowering employees to solve problems and work together to make a difference * Providing mentorship and growth opportunities as part of a collaborative team * A flexible work environment with flexible paid time off * Competitive compensation and benefits, including health, dental, vision, and employer-match 401k

Utilidata is a fast-growing NVIDIA-backed edge AI company enabling greater visibility and control of power utilization in energy-intensive infrastructure, like the electric grid and data centers. Karman, the company's distributed AI platform powered by a custom NVIDIA module, is transforming the way utility companies operate the grid edge and will enable data centers to unlock more compute for the same provisioned power. We're looking for an Executive Assistant / Office Coordinator to serve as strategic support to our leadership team while ensuring our Ann Arbor Innovation Lab operates as a welcoming, efficient hub for collaboration. Reporting to the VP, People & Talent, this role combines high-level executive support with office coordination and operational management, creating exceptional experiences for employees, customers, and partners. The ideal candidate thrives in dynamic environments, anticipates needs before they arise, and brings both polish and warmth to everything they do. You'll join a diverse team of experts who are mission-driven, collaborative, and adaptive. Responsibilities Manage complex calendars, travel arrangements, and meeting preparation for CEO and executive team, proactively resolving scheduling conflicts and ensuring leaders are prepared for every engagement Handle confidential information with discretion and serve as a trusted liaison between executives and internal/external stakeholders Partner with IT & Office Manager to maintain a productive, welcoming Ann Arbor office environment, including vendor management, supply inventory, and workspace coordination Support the People Operations Manager on HR projects as assigned, including recruitment coordination, onboarding logistics, and employee engagement initiatives Orchestrate logistics for onsite meetings, team retreats, customer visits, and company events, including catering, room setup, AV/technology needs, and day-of execution As needed, process executive expense reports through Expensify, track departmental budgets, and manage vendor relationships for office services Coordinate workspace setup and first-day logistics for new hires, serving as cultural ambassador for the Ann Arbor office Organize team-building activities and local engagement opportunities that strengthen connection across our distributed workforce Minimum Qualifications 3+ years of experience supporting senior executives or leadership teams Experience coordinating office operations, events, or facilities Strong proficiency with productivity tools (Google Workspace, calendar management systems) Excellent written and verbal communication skills with ability to interact professionally across all levels Demonstrated ability to handle sensitive information with confidentiality and sound judgment Exceptional organizational skills with proven ability to manage multiple priorities and meet deadlines Proactive problem-solver who anticipates needs and takes initiative Enhanced Qualifications (Nice to Have) Experience in a fast-paced startup or technology company environment Familiarity with expense management tools and human resources technology Event planning experience, particularly for corporate retreats or customer-facing events Experience with budget tracking and contract management Salary Range: $90,000 to $110,000. Salary will be commensurate with an individual's skills, training, years of experience, and in line with internal compensation bands. Location: This position is based onsite at our company headquarters in Ann Arbor, Michigan, with flexibility for occasional remote work. Our Commitments: Utilidata values the diversity of our team. We provide equal employment opportunities without regard to race, color, religion, creed, sex, gender, sexual orientation, gender identity or expression, national origin, age, physical disability, mental disability, medical condition, pregnancy or childbirth, sexual orientation, genetics, genetic information, marital status, or status as a covered veteran or any other basis protected by applicable federal, state and local laws. We are committed to: Creating a diverse and inclusive workplace that is welcoming, supportive, affirming and respectful Empowering employees to solve problems and work together to make a difference Providing mentorship and growth opportunities as part of a collaborative team A flexible work environment with flexible paid time off Competitive compensation and benefits, including health, dental, vision, and employer-match 401k

Campfire helps manufacturers-particularly Tier-1 automotive suppliers-optimize profitability through Opportunity Management, Forecasting, CPQ, and emerging OEM Recovery and Duty Drawback solutions. We work with CFOs, CROs, and operations leaders at complex, global manufacturing organizations where accuracy, speed, and execution matter. We are a fast-moving, PE-backed SaaS company undergoing significant growth and operational transformation. Join our visionary team and help shape the future of enterprise planning and performance. Job Description Campfire is seeking a high-caliber Executive Assistant to support the CEO. This role is not administrative support in the traditional sense-it is an execution, leverage, and trust role. You will help manage priorities, create leverage, ensure follow-through, and enable the company to move faster with greater clarity. This is a role for someone who thrives in ambiguity, anticipates needs, communicates crisply communicates in a direct and effective way, and can operate with discretion at the board and executive level. Qualifications Executive Support & Leverage Own the CEO's calendar with a strategic lens: prioritize what matters, protect focus time, and eliminate low-value meetings Track action items from meetings and ensure follow-through across the leadership team Organize the operational cadences of the business (weekly, monthly, quarterly and annually) Support the HR and Finance functions in the business HR, People, Office Operations Support Coordinate onboarding (equipment, system access, documentation, scheduling) Assist with benefits administration support, open enrollment coordination, and employee communications Support performance review cycles and people-related initiatives Partner with Finance and HR leadership to ensure accuracy and follow-through on people operations workflows Help reinforce a strong internal culture by supporting employee engagement initiatives and internal communications Support office-related logistics for leadership, visitors, and key meetings Coordinate travel, events, offsites, and in-person meetings as needed Manage vendors and service providers related to office operations Finance Support Assist with accounting activities such as AP, AR as needed Assist with corporate card administration as needed Provide miscellaneous financial support as needed Business & Operational Support Coordinate board meetings: agendas, materials, logistics, and follow-ups Help manage key initiatives across Product, Sales, Finance, and Operations by tracking milestones and dependencies Assist with preparation of board decks, investor updates, and executive-level documents Act as a connective tissue across the organization-ensuring alignment and momentum Communication Serve as a professional, trusted point of contact between the CEO and executives, board members, partners, and customers Handle sensitive communications and confidential information with discretion and professionalism Qualifications Organized with strong judgment and attention to detail Comfortable handling sensitive and confidential information Strong written and verbal communication skills Able to anticipate needs and operate independently with minimal direction High emotional intelligence and professional presence Proficient with modern productivity tools (i.e., Microsoft Office tools - Word, Excel, Outlook, Teams, Zoom) Additional Information We believe this role is best suited for someone who can work in the office four days a week, although this may not be required every week All your information will be kept confidential according to EEO guidelines. We do not accept unsolicited 3rd party resumes.

Job DescriptionLocation: Livonia, MI Position Type: Part-Time (2030 hours/week), In-Office Compensation: $20-25 per hour Reports To: Chief Operating Officer (COO) Stay Clean Solutions is seeking a highly organized and proactive Executive Assistant to support the COO. This role blends executive support, operational coordination, culture-building, HR administrative assistance, and personal logistics. This position is fully in-office and requires regular local travel with the COO to customer locations, team meetings, supply pickups, and operational tasks. The role begins part-time with the opportunity to expand into full-time based on performance. The ideal candidate is reliable, detail-oriented, discreet, and capable of managing a wide variety of responsibilities with minimal oversight. KEY RESPONSIBILITIES 1. Executive Support Manage and prioritize the COOs calendar, appointments, meetings, and daily tasks. Organize email communication, filter priorities, and draft responses when needed. Attend select client meetings and walkthroughs to assist with notes and logistics. Prepare agendas, meeting notes, follow-up summaries, and task lists. Assist with proposals, reports, and preparation of internal documentation. Maintain strict confidentiality with all company and personal matters. 2. Office, Operations, and Administrative Support Organize and maintain digital files, SOPs, proposals, contracts, and departmental documents. Assist with operational errands such as picking up or dropping off supplies, keys, uniforms, or paperwork. Support site launches, client visits, and field operations with logistical tasks. Manage receipts, reimbursement forms, and expense reports. Support the COO in staying on schedule and maintaining an organized workflow. 3. Culture and Team Support Coordinate birthdays, anniversaries, milestones, recognition items, and team appreciation. Organize small team events, lunches, meetings, and internal communications. Prepare welcome kits and ensure new employees have a positive onboarding experience. Track internal celebrations, key dates, and morale-related initiatives. 4. People Operations (HR Administrative Support as needed) (Administrative support only not responsible for hiring decisions or disciplinary action.) Schedule interviews and manage communication with candidates. Prepare new hire packets, collect documents, and maintain personnel files. Track training requirements, PTO/attendance, compliance items, and missing paperwork. Post job listings and manage applicant flow. Assist with background check coordination and uniform ordering. 5. Personal and Household Support Book personal and business travel, including flights, hotels, and reservations. Manage dry cleaning drop-off/pickup and other errands. Handle personal appointments, reservations, scheduling, and household logistics. Assist with package deliveries, returns, and purchasing personal or household items. Oversee car maintenance, insurance renewals, and service appointments. TRAVEL & MOBILITY REQUIREMENTS Must be comfortable traveling locally with the COO to meetings and customer locations. Must complete regular errands, pickups, and drop-offs as needed. Must have a reliable vehicle and valid drivers license. Mileage or time travel is fully reimbursed. IDEAL CANDIDATE PROFILE Highly organized, dependable, and proactive. Strong written and verbal communication skills. Able to manage both personal and business-related tasks seamlessly. Tech-savvy (Google Workspace, Microsoft Office, mobile productivity apps). High emotional intelligence and composure under pressure. Trustworthy with sensitive information and capable of maintaining discretion. Enjoys a fast-paced environment and can adapt quickly to changing priorities BENEFITS PACKAGE While Part-Time (Pro-Rated): Paid Time Off (pro-rated based on hours worked) Mileage or travel time reimbursement Company-provided laptop/IT setup if needed Eligibility for raises and additional responsibilities Options: 401k, health, dental, & vision insurance Life insurance Company laptop and full IT setup Clear career path SUMMARY This role is designed to significantly increase the COOs effectiveness by managing administrative, logistical, cultural, operational, and personal responsibilities. It is ideal for someone who enjoys variety, responsibility, and being an essential part of a growing leadership team.

Remora is hiring a talented individual who is also agile enough to provide both Office Manager & Executive assistant support. This individual will serve as a critical hub for the organization by supporting the leadership team, managing the daily operations, and building internal systems that enhance efficiency and communication across the company. This person will ensure that our executives can operate at their highest level, the office environment remains organized and effective, and the company is set up for seamless coordination as we scale. We're building modular carbon capture systems for vehicles - turning exhaust into beverage-grade CO2 sold to breweries and greenhouses. We deploy in regions facing severe CO2 shortages, where prices are highest, allowing us to generate high margins without tax credits or carbon credits. We've partnered with some of the largest railroads and trucking companies, including Union Pacific, Norfolk Southern, Ryder, and Werner. We've now raised $117 million from prominent investors, including Lowercarbon Capital, Valor Equity Partners, Union Square Ventures, First Round Capital, and Y Combinator. Responsibilities: Plan & Develop operational systems and support infrastructure: Design and maintain internal administrative systems to streamline meeting coordination, travel planning, office supply management, document tracking, and executive workflows. In partnership with the People team and IT support onboarding processes for new hires ensuring new team members feel welcome and set up for success from day one Own the communication, scheduling and logistics of internal company events, onsite visits, and team gatherings. Anticipate upcoming administrative and operational needs based on company growth and proactively put solutions in place. Execute key administrative and operational functions with precision: Provide high-level executive support including complex calendar management, travel bookings, expense reporting, meeting preparation, and follow-up for the CEO and other senior leaders. Serve as the point person for all office operations - overseeing vendor relationships, facilities upkeep, mail and shipping logistics, and inventory management. Own logistics for internal events such as all-hands meetings, company offsites, leadership retreats, and on-site visits for customers, investors, and other visitors. Manage purchasing, supplies, and vendor invoicing in coordination with the Finance team to ensure timely and accurate payments. Collaborate across teams to support culture, communication, and coordination: Work closely with the People Ops and Recruiting teams to coordinate interview scheduling, candidate travel, and onboarding logistics. Support internal culture-building efforts by organizing team events, birthday recognitions, milestone celebrations, and employee engagement activities. Partner with cross-functional teams to ensure alignment on priorities and act as a connector between leadership and staff on important communications. Be a trusted go-to resource for employees needing help navigating processes, accessing resources, or resolving day-to-day blockers. Requirements: Bachelor's degree or equivalent experience in administration, operations, business, or a related field. 3-5+ years of experience in a hybrid office/admin/executive support role. Experience working directly with senior leadership or at a fast-paced startup is strongly preferred. High proficiency with Microsoft Office Suite (Outlook, Word, Excel, PowerPoint), along with communication tools like Teams. Familiarity with light financial tools (e.g., Bill.com, Brex, Navan) is a bonus. Strong understanding of office operations, executive-level scheduling and communication, and administrative best practices. Familiarity with internal event planning and vendor coordination is ideal. Excellent organizational and communication skills. Calm under pressure, comfortable juggling multiple priorities, and eager to take ownership of tasks both large and small. Here's what we value: Mission First: We are laser-focused on our mission. We have chosen to take on the defining challenge of our time, and we don't shy away from the hard decisions required to put our mission first, no matter how tough. The world needs our technology and it won't happen any time soon if we don't make it happen. We are a low-ego team, and we prioritize the mission over our self-interest. We think strategically with an eye to the long term, and we clearly separate what must be done well now, and what can be improved later, despite ambiguity. Burning Urgency: Our hard-core intensity and work ethic match the crisis we're in. We have a strong bias toward action, and we execute with focus and speed. In the absence of guidance, we take charge, lead our teammates, and accomplish our goals. We aren't afraid to change course when something isn't working, and we find solutions even when it seems like there are none. We are cool under pressure, and our quiet determination and drive are unwavering. We relentlessly push ourselves and each other to improve. We don't accept adequate performance. Excellence is the expectation. Many would say our standards are unreasonably high, and many would say our goals are unreasonably bold, but we are hungry to be exceptional. We will never give up, no matter what. If we get knocked down, we get back up, every time. We will not fail. Uncompromising Honesty: We are always honest with ourselves, our teammates, our customers, our investors, our suppliers, our communities, and all of our partners, especially about what's not going well and what we don't know. When we see issues, risks, or challenges, we speak up, and when we make mistakes, we admit them proactively and take full accountability. We challenge others directly when we disagree, even when it's uncomfortable, and we seek this uncompromising honesty from others. Treat People Exceptionally Well: We care intensely about everyone who is on this mission with us, and our standard is exceptional respect for our teammates, partners, and communities. Teammates who bring different perspectives and backgrounds are essential to our success, and we empower everyone to share their voice. We listen to truly understand. We constantly encourage and help our teammates, and inspire each other with our enthusiasm and optimism. Joyful Curiosity: We love to learn, and we learn quickly. We explore the unknown with wonder and excitement. We reason from first principles. We generate original ideas with an open mind and test them quickly in the real world. We take risks and adapt as we discover more. We explore many ideas in parallel, and we don't count on a silver bullet solution. We share our ideas freely with our teammates. We are skeptical about conventional wisdom, and we question every assumption and requirement. We are always looking for ways to simplify. We are rigorous and attentive to detail. We are eager to understand all aspects of our business and technology, and we contribute effectively outside our individual specialties. We never stop learning. Logistics: Location: Wixom, MI Compensation and Benefits: Salary: $65,000 - $85,000 Competitive Stock Options Healthcare Dental Vision Retirement (401k) Student loan assistance Three Weeks of paid time off Eleven Holidays off Dependent care assistance (childcare or eldercare) Parental leave Unlimited sick and compassionate leave Employee development and coaching Office setup (remote) or relocation (in-person) stipend Studies show that many qualified candidates hesitate to apply unless they meet every listed qualification. If you're enthusiastic about this role-even if you don't meet every requirement-we encourage you to apply. We're most excited to work with people who learn quickly and want to tackle the climate crisis.

Job Description The Detroit Riverfront Conservancy is a nonprofit organization dedicated to transforming the Detroit Riverfront into a world-class public space. Since its founding in 2003, the Conservancy has led the development, maintenance, and programming of the Detroit Riverwalk, Dequindre Cut, and surrounding green spaces, welcoming more than three million visitors annually. The Executive Assistant and Office Manager supports senior leadership and ensures the office operates smoothly day-to-day. This position blends executive-level administrative support with office management responsibilities, including scheduling, meeting logistics, facilities management, and general administrative support for the broader team. This position requires excellent organizational, communication, and multitasking skills as well as the ability to handle confidential information with discretion. Primary Responsibilities: Executive Support Manage calendars and scheduling for senior leadership, including internal and external meetings. Prepare meeting materials, agendas, notes, and follow-up items. Coordinate logistics for leadership travel, accommodations, and expenses. Support planning and logistics for internal events, board meetings, fundraising events and external engagements. Maintain accurate filing systems and ensure documentation is saved in accordance with organizational protocols. Coordinate external speaking and presentation requests for leadership. Office Management Oversee office supply inventory, mail handling and shipping/receiving needs. Serve as the primary point of contact for building management and facilities-related issues. Manage general office maintenance, including common spaces and conference room readiness. Greet visitors and manage public phone lines, voicemail messages, and incoming inquiries. Provide team-wide administrative support for tasks such as copying, scanning, and document organization. Other duties as assigned. Required Qualifications: 5+ years of experience in executive assistance, administrative support, or office management. Proficiency with Microsoft Office Suite (Outlook, Word, Excel, PowerPoint). Excellent communication and interpersonal skills. Strong time management, attention to detail, and ability to handle multiple priorities. Proven ability to handle sensitive information with confidentiality and discretion. Why Work for the Detroit Riverfront Conservancy? Join a mission-driven organization revitalizing one of Detroit's most iconic public spaces. Play a key role in fostering community connections and securing support for transformative initiatives. Work alongside a talented and collaborative team dedicated to creating a welcoming space for everyone. Compensation and Benefits The Detroit Riverfront Conservancy offers a competitive annual salary, comprehensive medical and dental benefits, a 401 (k) plan with match, and PTO. The Detroit Riverfront Conservancy is committed to creating a diverse and inclusive environment. All qualified applicants will receive consideration for employment without regard to race, color, religion, gender, gender identity or expression, sexual orientation, national origin, genetics, disability, age, or veteran status. -------------------------------- Want new career opportunities delivered straight to your inbox? Sign up for our Quatrro Career Connect newsletter and get notified about rewarding roles in the social impact sector. Sign up here! Powered by JazzHR S9eXoMaVtr

In a world starving for Truth, Father Gabriel Richard High School (FGR) strives to deliver academic excellence in an authentically Catholic community. If you Love God, Love Others, Love Learning, Pursue Excellence, and want to use your gifts and talents to promote our mission of forming intentional disciples of Jesus Christ, then we invite you to apply to join our team. Job Description: The Admissions & Administration Associate plays a vital role in driving enrollment by designing and delivering excellent recruitment programs that attract mission fit families to FGR, ensuring events throughout the year are planned and executed with excellence, and that the office of the president and principal run smoothly. The qualified candidate will have a passion for Catholic education, be exceedingly well organized, detail oriented, great with people, have excellent communication skills, and strong initiative. The position is full-time, following the academic year, with some summer responsibilities, and reports jointly to the president, principal, and director of admissions. Responsibilities: Assist the Director of Admissions by: Communicating deadlines and important details with prospective students; Coordinating “shadow day” visits for all prospective students, including training and scheduling FGR student ambassadors; Maintaining prospective student database; Reviewing applications and serving on the Admissions Committee; Developing and executing initiatives that drive enrollment; Planning and delivering excellent recruitment and enrollment events, including open houses, athletic events, partner school shadow days, regional presentations and orientation programs (involves some evenings and weekends); and Performing other admissions activities as assigned. Assist the President and Principal by: Providing general administrative support to the president and principal, including but not limited to: Scheduling and setting up for meetings; Completing expense reports; Ordering food for meetings and events; Providing coverage at the reception desk, as needed; Assisting with clerical duties in other departments, as needed; Following up with constituents on behalf of the president and principal; and Administering the procurement of prizes and distribution of tickets for the annual Car Raffle. Assisting in the planning and executing of FGR's annual events including, but not limited to: Green & White Night Freshmen Welcome Fall Open House Spring Familiaris Consortio Event National Honors Society Induction Ceremony Spring Open House Spring Honors Convocation Spring Senior Luncheon Baccalaureate Mass and Reception Graduation Staff Retreats (3 per year) Ensuring all logistics (e.g. location, décor, food & beverage, invites, promotions, seating, A/V, program, setup and cleanup) are covered. Working with the facilities team to ensure proper setup and teardown. Coordinating details with vendors/caterers/venues. Ensuring events stay within budget and that all expenses are tracked and all invoices paid in a timely manner. Thanking all volunteers and participants, as appropriate. Conducting debriefs after each event to celebrate victories and capture areas for improvement. Performing other administrative support duties as assigned. Required Skills and Experience: Bachelor's degree in relevant field; Minimum of two years' professional experience in admissions, event planning, administrative support, development, or related field; Ability to manage multiple tasks in a fast-paced, professional environment; Evidenced ability to plan and execute excellent events; Demonstrated ability to synthesize information and communicate it in an accurate, professional, and compelling format, both verbally and in writing; Ability to work as a valued team member while maintaining a strong sense of responsibility for achieving individual performance goals; and Proficient in Microsoft Office. Critical Qualities: Intentional disciple of Jesus Christ who evidences values, integrity, and ethics consistent with the Catholic faith and Fr. Gabriel Richard High School; Loves God, Loves Others, Loves Learning, and Pursues Excellence; Servant-hearted; Polished and professional in demeanor; Winsome personality, with a natural ability to connect with both students and adults; Remarkably honest and full of integrity; Maintains strict confidentiality; Self-starter with strong initiative and follow through; Flexible with a sustained positive attitude; Exceptional organizational skills with strong attention to detail; and Willingness to work evenings and weekends as needed. Application Instructions Please email your cover letter, résumé, statement of faith* and application to: *******************. * The statement of faith should briefly explain your faith journey, your current place of worship, your spiritual disciplines, and any experience you have in spiritual leadership roles. FGR Mission Father Gabriel Richard High School, a Catholic school community, exists to build up the Body of Christ through the intellectual and spiritual formation of its students. Rooted in the Catholic intellectual tradition, FGR cultivates in each student a sense of awe in response to the beauty of truth. Strengthened by the Sacraments, students are equipped to live at the service of others through academic excellence, intentional discipleship, creativity and sportsmanship. FGR Core Values Love God. “. . . love the Lord your God with all your heart and with all your soul and with all your mind and with all your strength.” - Mk 12:30 Love Others. “And the second is like it: ‘Love your neighbor as yourself.'” - Mk 12:31 Love Learning. “. . . turning [our] ear to wisdom and applying [our] heart to understanding. . .” - Prov 2:2 Pursue Excellence. “ ...whatever is true, whatever is noble, whatever is right, whatever is pure, whatever is lovely, whatever is admirable-if anything is excellent or praiseworthy-think about such things.” - Phil 4:8