Executive assistant jobs in Temecula, CA

Executive Assistant to the CEO Location: Irvine, CA (On-site, Full-time) Reports to: Chief Executive Officer About the Company Our organization is an innovative, globally minded institution committed to preparing professionals for meaningful careers through accessible, high-quality education. We value leadership, innovation, and collaboration, fostering an environment where academic and operational excellence meet practical execution. Position Overview The Executive Assistant to the CEO serves as a strategic partner and key support resource for the organization's top executive. This role combines traditional executive support with project management and data analysis responsibilities. The ideal candidate will be proactive, highly organized, and analytical - someone who can balance administrative precision with the ability to oversee cross-functional initiatives and synthesize data-driven insights. Key Responsibilities Executive Support Manage complex calendars, scheduling, and travel logistics for the CEO. Prepare and edit correspondence, presentations, and reports for internal and external audiences. Coordinate meetings, track deliverables, and ensure follow-through on key initiatives. Maintain confidentiality and professionalism in all interactions. Project Management Oversee strategic and operational projects from inception through completion. Collaborate with senior leaders and cross-functional teams to track progress and ensure alignment with organizational goals. Anticipate potential challenges and proactively offer solutions. Reporting and Analysis Compile and analyze data, reports, and financial or operational information to support executive decision-making. Develop summaries, dashboards, and presentations that highlight key findings and actionable insights. Identify trends and make recommendations based on data analysis. Communication and Relationship Management Serve as a liaison between the CEO's office and internal/external stakeholders. Support high-level meetings and events, including board or leadership sessions. Foster strong relationships across departments to ensure smooth communication and coordination. Qualifications Bachelor's degree required; advanced degree preferred. Minimum 5 years of experience supporting senior or C-level executives. Proven ability to manage multiple priorities and complex projects. Strong analytical and problem-solving skills. Excellent written and verbal communication abilities. High level of discretion, integrity, and professionalism. Proficiency with Microsoft Office Suite (Excel, PowerPoint, Outlook) and project management tools (e.g., Asana, Monday.com, Teams). Ideal Candidate Attributes Strategic thinker with strong organizational skills. Comfortable managing both administrative and analytical tasks. Thrives in a fast-paced, high-expectation environment. Collaborative, adaptable, and solutions-focused. Motivated by mission-driven work and professional growth.

Tebra only initiates contact with candidates via email from an official Tebra email address (@tebra.com, @patientpop.com, or @kareo.com) or through our applicant tracking system, Greenhouse. We will only ask you to provide sensitive personal information through our official application portal - not via social media or text message. We do not conduct interviews via instant messaging. About the Role The Executive Assistant is the primary manager of the CEO's time and operational cadence, and a central coordination point for the Executive Team's rhythms. The purpose of the role is to improve the performance of the company by greatly contributing to the CEO's daily effectiveness and efficiency and keeping him focused on the company's highest impact priorities while maintaining a sustainable work life. This role requires exceptional judgement, organizational skills, professionalism, communication skills, and proactivity while serving as the gatekeeper, internal communications hub, and organizational backbone for the CEO and Executive Team. Your Area of Focus CEO Time Management Proactively manage and maintain the CEO's complex schedule, prioritizing internal and external commitments to align the CEO's time with the leadership team rhythm and the strategic goals of the business. Ensure the CEO is fully prepared for all meetings by anticipating needs, gathering necessary materials, and confirming logistics in advance. Act as the first point of contact for the CEO, effectively fielding, screening and prioritizing incoming correspondence, calls, and requests with professional communication skills and discretion. Operating Rhythm Management Drive the scheduling, coordination, documentation, and continuous improvement of the company's Operating Rhythm, or the system of meetings and other events used to drive execution. Coordinate with the CEO, Board of Directors, Executive Team, Extended Leadership Team, and Staff to schedule the system of meetings and other events used to operate the business, such as quarterly board meetings, quarterly business reviews, quarterly executive offsites, monthly performance reviews, monthly town hall meetings, weekly executive team execution meetings, etc. Plan and coordinate monthly Town Halls, including agenda design, content collection, slide ownership, and day-of execution. Draft and send clear, concise communications and recap emails for leadership and company-wide meetings. Own note-taking and action-item tracking for key executive and leadership meetings; follow up with owners to drive accountability. Help prepare and refine certain frameworks, slides, document templates, agendas, and more, used by the CEO and the leadership team in conjunction with such events. Maintain shared folders, decks, and templates for executive and leadership materials, ensuring version control and accessibility. Logistics & Travel Coordination Manage all logistical requirements for key board meetings, executive meetings and leadership team meetings, including venue selection, vendor coordination, catering and on-site support. Coordinate Board meetings (in-person and virtual), including schedules, catering, and meeting support. Handle comprehensive domestic and international travel arrangements including detailed itineraries, flight and accommodation booking and ground transportation. Process expense reports, manage invoices and track CEO's office budget with a high degree of accuracy and confidentiality. This role requires minimal domestic travel (approximately 4-6 times per year), primarily for Executive Offsites, Sales Kickoff events, and President's Clubs. Flexibility to attend these offsite events is highly valued. The candidate is required to be based in Orange County, CA. Office & Operations Management Serve as the primary point of contact for the CDM Office: facilities, vendors, building access, and basic maintenance coordination. Oversee office supplies, snacks, drinks, and meeting hospitality to ensure a well-run, welcoming environment. Support simple operational programs (e.g., internal boat/amenity reservations, office equipment service approvals). Handle light personal support and administrative tasks for the CEO on occasion to help him maximize his focus on the business. Your Professional Qualifications 5+ years of experience supporting a C-Level executive in a high-growth, fast-paced environment. Impeccable organizational and execution skills: demonstrated ability to proactively anticipate needs, manage complex event logistics (e.g., QBRs, Offsites, Town Halls) and handle the high volume of work with flawless execution across executive support and office operations. Absolute commitment to confidentiality and the use of extreme discretion while handling sensitive information. Exceptional and precise communication: Required for managing highly sensitive, executive-level correspondence (emails, texts, and verbal conversations) with investors, the Board of Directors, key industry contacts, and internal executives. Must possess the intellectual and emotional intelligence to adapt communication styles, ensuring every interaction reflects positively and appropriately on the CEO and the company. Expert proficiency with executive productivity tools and growing interest and experience leveraging AI tools. Aligned with the company's values and brings position energy to the position, serving as an ambassador of the company and the office of the CEO. About Tebra Kareo and PatientPop have joined forces to become Tebra, the digital backbone for practice well-being. While our teams are still supporting both products, our new hires and current employees are now united as Team Tebra. Tebra aims to unlock better healthcare by helping independent practices bring modernized care to patients everywhere. Well over 100,000 providers trust Tebra to elevate their patient experience, and help them grow their practice. At Tebra, we're building the future of well-being together. That shared vision for tomorrow begins with compassion and humanity today. Our Values Start with the Customer We get to know our customers - and their patients - and look at the world through their lens. Keep It Simple Healthcare is too complex. We aim to simplify it for everyone. Stay Entrepreneurial We reject the status quo and solve problems with creativity, perseverance, and a bias to action. Better Together We are diverse, humble, and collaborative. We put the team first and win together. Celebrate Success Life is short and joy is underrated. We take time to have fun and celebrate success. Perks & Benefits In addition to our healthcare benefits, we also offer amazing perks! Need work from home basics? We offer a discount through Dell! We also offer a number of resources to help you keep your mind and body healthy. Check out Gympass for a great workout, or TelusEmployee Assistance Program to find mental health resources, along with other resources for everyday occurrences. (For Recruiter use only) #LI-EM1 #LI-Hybrid In compliance with California's pay transparency laws, the compensation range for this position will be provided and may include an hourly rate, annual salary, or On-Target Earnings (OTE), depending on the nature of the role. The specific compensation structure and detailed range will be discussed with qualified candidates during the initial talent screen. Remote Pay Range$140,000-$150,000 USD Tebra is an equal opportunity employer. All applicants will be considered for employment without attention to age, race, color, religion, sex, sexual orientation, gender identity, national origin, veteran or disability status. California residents who apply or are recruited for a job with us: please carefully review our California-specific Privacy Notice under the California Consumer Protection Act here: ******************************************************************** If you would like to report a fraudulent Tebra job posting, please contact us at *************************** and consider reporting your experience to the FBI's Internet Crime Complaint Center or the Better Business Bureau to help keep others safe online, too. As part of our commitment to a fair and efficient hiring process, Tebra utilizes BrightHire, an interview intelligence platform, for our phone and video screenings. This technology records and transcribes interviews to help us ensure consistency, reduce bias, and make more informed hiring decisions. By applying for this position, you acknowledge that your interview may be recorded.

Eggs Unlimited is one of the world's largest suppliers of eggs, servicing the biggest retail and food manufacturing companies around the globe. Every day, we find homes for millions of eggs by tapping into our vast supply chain and customer networks. Bringing sellers and buyers together in fair market negotiations, we open up a world of possibilities for expanding their knowledge, reach, and access. With dedicated service teams and a mission to uphold transparency and trustworthiness, we create quick and creative solutions to help manage the ever-evolving demands of the global egg industry. Job Summary: We're seeking a meticulous and highly responsive Executive Assistant to CEO of large trading company, with a hyper focus on executive Travel & Calendar management. This role is dedicated to ensuring seamless, efficient, and proactive management of all travel booking, coordination and calendar management, with an unwavering focus on accuracy, responsiveness and precision. We require the candidate to have extensive experience booking complex travel independently (often without travel agent support), experienced in both commercial and private coordination and can anticipate logistical challenges before they arise, and thrives in a fast-paced executive environment. Calendar Management Manage and update the CEO's calendar daily, ensuring zero conflicts and appropriate lead/travel time. Schedule internal and external meetings, conference calls, and events with high attention to time zones and logistical flow. Register the CEO for conferences and manage end-to-end logistics including accommodations, transportation, and access credentials. Anticipate calendar needs and proactively suggest adjustments for efficiency and wellness (e.g. rest periods, travel recovery time). Travel Management Book complex multi-city commercial and private travel with precision, balancing cost, convenience, and efficiency. Monitor flights in real-time and proactively communicate gate changes, delays, weather issues, or cancellations, providing immediate alternatives when needed. Prepare and send detailed travel briefings, including boarding passes, confirmations, and key trip notes. Ensure all ground transportation, hotel stays, rental cars, and dining reservations are confirmed and seamlessly coordinated. Track and manage all travel credits and loyalty programs to ensure maximum value and usage before expiration. Execution & Foresight Think several steps ahead to identify and resolve scheduling or travel conflicts before they occur. Keep all records, confirmations, and changes well-organized and accessible at all times. Be available during off-hours during travel or in times of urgent need. Ad hoc projects and administrative tasks not limited to the responsibilities above. Qualifications: Minimum 5 years of experience as an executive or personal assistant in a high-demand environment. Proven experience supporting the C-suite. Superior organizational skills with meticulous attention to detail. Strong written and verbal communication abilities. Proficiency in managing complex calendars and travel arrangements. Adept at using technology, including solid proficiency with Microsoft Excel. Ability to anticipate needs, think critically, and offer solutions with minimal supervision. Demonstrates flexibility, resourcefulness, and a proactive attitude. Compensation & Benefits: Fully paid medical, dental, and vision coverage for employees. Company-paid life and disability insurance to ensure peace of mind. A 401(k) plan with company match to support your financial goals. Daily catered lunches and a fully stocked breakroom for your convenience and enjoyment. Opportunities for growth within a company experiencing hyper-growth. Base Salary: $100,000 - $150,000+ (Dependent on Experience).

Under minimal supervision of UEC's Executive Director, the Executive Assistant will work independently to: Executive Support * Manage the Executive Director's calendar, coordinate high-level internal and external meetings, and assist with campus-wide initiatives * Draft and edit executive communications, reports, policy drafts, and presentation materials * Support the planning and execution of special events and board engagements led by the Executive Office * Maintain discretion in handling sensitive and confidential matters with campus and community stakeholders Governance & Board Administration * Coordinate UEC Board of Directors and subcommittee meetings (e.g., Audit, Finance, Commercial Enterprises, Campus Dining Advisory, Campus Bookstore Advisory). * Prepare agendas, meeting packets, and official minutes; manage logistics, notifications, and public documentation in alignment with compliance guidelines. * Maintain governance records and follow up on board action items. Business Operations Coordination * Schedule and support meetings for internal business units and advisory committees. * Assist with monthly invoices and respond to vendor inquiries in coordination with Finance. * Support vendor engagement and communications across departments, including procurement tracking, file routing, and service coordination in collaboration with the Business Operations Manager. * Assist with file management and organization efforts to increase accessibility of shared drives and physical records across UEC departments. * Update website content, manage Pepsi product inventory, and assist with social media coordination in collaboration with the Business Operations team. HR/Payroll Administrative Support Provide logistical and clerical support for HR and Payroll-related tasks, including: * Scheduling meetings and training. * Collecting and organizing employment-related documentation. * Supporting timekeeping and document routing workflows. * Preparing communications related to HR updates and programs. * Serve in a supporting role to the Human Resources Manager to help coordinate HR activities and maintain efficient recordkeeping practices. * Serve as a support liaison to reduce the administrative burden on HR and Payroll staff. Sponsored Programs Operating Agreement Support * Provide limited administrative support to ensure UEC fulfills documentation and process requirements under the Sponsored Programs Administration (SPA) operating agreement. * Assist with internal routing of forms requiring signatures and tracking of travel, reconciliation, or compliance-related documentation in collaboration with the UEC Executive Office. * This support is not a direct assistant role to SPA but contributes to maintaining operational alignment between UEC and SPA processes. General Administrative Support & Supervision * Serve as the point of contact for Executive Office inquiries and communication. * Supervise part-time staff and student assistants as assigned. * Assist in organizing, digitizing, and maintaining shared files and documentation across multiple departments. * Coordinate office supplies, vendor contracts, service orders, and related administrative needs. * Perform other duties assigned in support of enterprise success.

Job Description The Law Office of Susan A. Katzen, a boutique Trusts, Estates, and Special Needs Planning firm in Newport Beach, is seeking a Senior Executive Assistant & Operations Systems Lead to support our Managing Attorney and leadership team. This role is ideal for a seasoned Executive Assistant who loves owning a busy calendar, building systems and workflows, and being the calm, organized center of a professional team. You'll provide high-level executive support and help implement and maintain firm-wide systems (especially Asana) that keep our practice running smoothly. If you want your work to directly support families and caregivers and you enjoy both executive support and operations, we'd love to hear from you. Compensation: $85,000 - $105,000 yearly base salary DOE plus bonus Responsibilities: Manage and protect the Managing Attorney's calendar, schedule, and priorities Coordinate internal and external meetings, calls, and events Anticipate needs and ensure the Managing Attorney is prepared for meetings and deadlines Assist with email triage, follow-ups, and reminders to keep projects moving Help implement and maintain Asana as the firm's task and project management tool Build and refine workflows, checklists, and processes for the firm Track deadlines, follow-ups, and recurring tasks so nothing falls through the cracks Serve as a central point of contact between the Managing Attorney and team members Coordinate staff meetings, agendas, and follow-up action items Support client-facing logistics such as scheduling, confirmations, and follow-ups Assist with the preparation of client meeting materials and basic document organization Help with occasional firm events, workshops, or webinars (planning and logistics) Support light HR/operations tasks, such as onboarding checklists and vendor coordination Qualifications: Required: 5+ years of experience as an Executive Assistant supporting a C-level executive, Managing Partner, or senior professional (law, finance, consulting, or similar) Proven experience managing a busy, dynamic calendar and protecting an executive's time Strong organizational skills and attention to detail Excellent written and verbal communication skills High level of professionalism, discretion, and judgment Tech-savvy and comfortable learning new software and tools Ability to work on-site in Newport Beach with some hybrid flexibility after onboarding Proactive, resourceful, and able to work independently with minimal supervision Preferred/Nice to Have (Not Required): Experience in a law firm or professional services environment Experience with Asana or similar project management tools Familiarity with tools such as Lawmatics, Actionstep, Egnyte, or similar systems Experience helping implement or improve workflows and processes We don't expect you to check every single box. If you have strong EA experience, are tech-savvy, and enjoy building systems that help teams work better, we encourage you to apply About Company The Law Office of Susan A. Katzen is a Newport Beach law firm focused on estate planning, special needs planning, and settlement planning. For over 45 years, we've helped families protect what matters most with compassion, clarity, and deep expertise. We offer competitive benefits: We offer competitive benefits: Medical, dental, and vision insurance with employer contribution 401(k) with employer match Paid time off and paid holidays Paid parking in Newport Beach Professional development and training opportunities A stable, mission-driven environment serving families, individuals, and caregivers If you want your work to support a mission that truly matters and enjoy being a trusted partner to a CEO, this role offers both challenge and meaning.

Headquartered in the United States, TP-Link Systems Inc. is a global provider of reliable networking devices and smart home products, consistently ranked as the world's top provider of Wi-Fi devices. The company is committed to delivering innovative products that enhance people's lives through faster, more reliable connectivity. With a commitment to excellence, TP-Link serves customers in over 170 countries and continues to grow its global footprint. We believe technology changes the world for the better! At TP-Link Systems Inc, we are committed to crafting dependable, high-performance products to connect users worldwide with the wonders of technology. Embracing professionalism, innovation, excellence, and simplicity, we aim to assist our clients in achieving remarkable global performance and enable consumers to enjoy a seamless, effortless lifestyle. About the role: We are seeking a highly capable Executive Assistant to the CEO who will provide high-level administrative, communication, presentation and Mandarin-English communication support. This is a critical role that combines traditional executive assistant responsibilities with specialized bilingual support to facilitate seamless cross-cultural communication and global business alignment. You will act as a trusted partner in managing executive messaging, preparing presentation materials, and enabling effective engagements across time zones and business functions. Requirements Key Responsibilities Executive Support & Communication Provide direct administrative support to the CEO, including calendar coordination, meeting preparation, task follow-up, and communication management. Prepare PowerPoint presentations and executive messaging aligned with company strategy and the CEO's voice for board meetings and internal communications. Produce clear, concise, and professional written communications in English, ensuring accuracy, executive-appropriate tone, and alignment with the CEO's messaging style. Draft, review, and edit business communications including emails, memos, reports, and executive summaries in English and Mandarin. Help streamline CEO workflow by anticipating needs, managing priorities, and ensuring timely follow-up on key deliverables. Mandarin-English Interpretation & Translation Assist with Mandarin-English communication when needed, ensuring clear and culturally appropriate understanding. Support occasional interpretation upon request, maintaining accuracy and alignment with the CEO's intent. Cultural & Strategic Advisory Brief the CEO on US business etiquette, negotiation styles, and cultural nuances to avoid miscommunication and maximize impact. Develop and maintain glossaries of commonly used terminology across business, legal, technical, and financial domains to ensure consistency in language and messaging. Meeting & Information Management Support meeting logistics, gather pre-read materials, prepare briefing notes, and capture action items. Manage sensitive information with the utmost confidentiality, controlling access and secure storage in accordance with company policy. Qualifications: Proven experience supporting a senior executive or CEO in a fast-paced, high-growth organization. Native English speaker with a deep understanding of U.S. culture and US executive communication standards; fluent in Mandarin (spoken). Strong PowerPoint skills with the ability to create clean, visually impactful, and strategically aligned executive presentations. Superior writing skills with a focus on business clarity, tone, and storytelling. Bachelor's degree in business, Communications, Translation/Interpretation, or related field (or equivalent experience). Excellent organizational skills, sound judgment, and the ability to manage multiple priorities discreetly. Proficiency with Microsoft 365 High level of integrity and confidentiality with a demonstrated track record of handling sensitive information. Benefits Salary range: $80K - $100K annually + Bonus (depending on experience) Free snacks and drinks, and provided lunch on Fridays Fully paid medical, dental, and vision insurance (partial coverage for dependents) Contributions to 401k funds Over four weeks of PTO per year Bi-annual pay increases Health and wellness benefits, including free gym membership. Quarterly team-building events At TP-Link Systems Inc., we are continually searching for ambitious individuals who are passionate about their work. We believe that diversity fuels innovation, collaboration, and drives our entrepreneurial spirit. As a global company, we highly value diverse perspectives and are committed to cultivating an environment where all voices are heard, respected, and valued. We are dedicated to providing equal employment opportunities to all employees and applicants, and we prohibit discrimination and harassment of any kind based on race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state, or local laws. Beyond compliance, we strive to create a supportive and growth-oriented workplace for everyone. If you share our passion and connection to this mission, we welcome you to apply and join us in building a vibrant and inclusive team at TP-Link Systems Inc. Please, no third-party agency inquiries, and we are unable to offer visa sponsorships at this time.

Job Description: The Qualcomm Corporate R&D division is looking for an experienced Assistant to VP who can join a rapidly growing and dynamic organization. Qualcomm Corp R&D was team was at the core of Qualcomms innovations in 3G, 4G and 5G. Today, those innovations continue, with a primary focus shifting to AI which some describe as the 21st century version of electricity it will become so important to us, we cant live without it. Corp R&D has responsibility to delivery AI software solutions across our entire chip portfolio from the smallest IoT device to the largest cloud device. We complement that with leading edge, award winning fundamental research in AI, and advanced compiler and optimization techniques. In this role you will work with key leaders in Corp R&D and their direct reports to enable them to be more efficient and effective in their roles. Tasks will range from daily calendar management to travel arrangements and expenses, coordination of group events, seminars and the like. PRINCIPAL DUTIES AND RESPONSIBILITIES: Provides complex assistance and support to a VP of Engineering and other dept VPs and Sr. Directors Acts as an information source for departmental/company policies and procedures Compiles information from various sources and prepares complex correspondences, reports, spreadsheets, and presentations with the appropriate syntax and grammar. Manages advanced calendar needs for multiple directors and above, including making calendar decisions on their behalf to effectively prioritize their time and resources. Expertly completes various office tasks (e.g., iProc creation, using a Pcard, maintaining office files, supplies, and equipment, submitting expense reports and checking requests, arranging for shipping, maintaining vendor tracking and support, etc.). Coordinates advanced domestic and complex international travel (flights, hotel, rental cars, etc.) for multiple travelers and trips with multiple connections and countries. This includes advanced understanding travel visas and documentation as well as expense reconciliation. Answers, screens, routes and/or responds to internal (with exposure/requests from multiple directors and above) and external phone calls. Arranges and coordinates various complex types of meetings including luncheons, conferences, and team building events. These events may include external customers and vendors. Provides direction to other administrative employees. Recommends creative ways to improve existing methods that increase administrative efficiencies; identifies ways to translate others ideas into solutions and procedures. Minimum Qualifications * High School Diploma or Equivalent and 8+ years of Administrative Assistant experience, or Bachelor Degree and 6+ years Administrative Assistant experience * 3+ year of work experience in role requiring interaction with upper management. Comments for Suppliers: Onsite critical - open to a hybrid schedule, but must be local and available to come onsite. Goal is to convert Schedule: 8-5PST nominally, with some possibly earlier morning to support VPs in EST or later as needed to confirm meetings, etc Top three skills * strong communication skills * organized * self-starter and can work independently

CEO who oversees multiple entities is looking for an Executive Assistant. This is an exciting opportunity to join a dynamic organization! In this role, you will manage a complex calendar involving meetings with government officials, industry stakeholders, and senior leadership, oversee and draft communications, handle end-to-end event planning and execution, book and manage business and personal travel, and balance professional and personal priorities. You'll work across both entities, representing each appropriately while maintaining the highest standards of professionalism and confidentiality. Someone polished, detail-obsessed, and able to keep pace with a sharp Executive who thinks and moves fast. Experience in regulated industries such as legal, real estate, or financial services is ideal. This is an in-office role based in Irvine. 90K + benefits and 401k. Responsibilities: Provide day-to-day support to the CEO. Oversee complex calendar and meeting coordination, ensuring all logistics are confirmed and detailed. Manage email communications, acting as a gatekeeper, and drafting messages. Liase with a wide range of stakeholders, including high-profile stakeholders and employees. Organize travel and trip logistics for both business and personal. Plan end-to-end events, coordinating with vendors, organizing guest lists and invites, etc. Delegating and tracking tasks across internal and external teams. Handling personal errands and administrative tasks. Qualifications: 5+ years of Executive Assistant experience, preferably supporting a senior-level Executive. Plus if previous in financial services, legal, or real estate. Must be able to pass a background and credit check. Strong communication skills - both verbal and written. Highly organized, proactive, and clear-thinking under pressure. Strong instincts and judgment, able to anticipate needs and take initiative. Maintains strict confidentiality and professionalism with sensitive matters. Ability to navigate demanding personalities and high-pressure situations. Thoughtful, organized, and solutions-oriented with a no-task-too-small attitude. Someone who can bring order and clarity to a busy, fast-moving environment. Comfortable juggling both professional and personal tasks with maturity. Tech-savvy, strong command of Outlook. *Please Note: Your application will be considered for all open positions. You do not need to apply for multiple roles.

Job Description Founded in 1909 and affiliated with the Episcopal Church, The Bishop's School is an independent, all gender college-preparatory school for 800 students in grades six through twelve. The School is located on a historic campus in the heart of La Jolla, just 10 miles north of downtown San Diego. With a student-teacher ratio of approximately 9 to 1, Bishop's is known for academic, artistic, and athletic excellence while celebrating character development, diversity, inclusion, and belonging. Last year's applicant pool drew from 72 zip codes and 168 middle and high schools throughout San Diego County and beyond. Fifty-one percent of the student population self-identify as students of color. Additionally, over $4 million in need-based grants is awarded annually. The Bishop's School seeks an Executive Assistant, Advancement with an immediate start. Reporting to the Chief Advancement Officer (CAO), the Executive Assistant (EA) provides high level administrative support to the CAO while also supporting the Advancement Office team in fundraising and campaign efforts. The successful candidate will demonstrate a high level of communication skills, professionalism and collegiality in engaging with internal and external constituencies, along with outstanding organizational skills and the ability to see tasks and projects through to completion efficiently and with an understanding of the importance of getting the details right. Responsibilities Include: Manage CAO's calendar including the scheduling of meetings and travel in coordination with internal and external constituents Provide comprehensive meeting support including the reservation of facilities and conference rooms, preparation and/or collection of presentation materials, coordination of catering, and confirmation of participants Prioritize and ensure the smooth execution of meetings and conferences with thorough reviews of plans, resolving any conflicts that may arise with space usage or other event elements Manage the coordination of assigned aspects of stewardship and donor events and meetings; event and technology requests, venue arrangements and catering Provide highly professional and effective event communication for volunteers, attendees, the School community, and all constituencies involved Manage event invitations, RSVPs and follow up communications Serve as liaison to the Board of Trustees meetings as needed Assist in the preparation of trustee stewardship reports on campaign progress Support CAO in the management of departmental expense budgets, including campaign and fundraising budgets Educate team members on the budget process and monitor spending as needed Manage reimbursement requests providing adequate supporting documentation to the Business Office Oversee advancement office supplies and equipment maintenance Support CAO with correspondence management, providing triage as needed Provide administrative support for events and fundraising activities, including but not limited to, the annual gala, alumni engagement, annual giving, financial aid stewardship, campaign and operations Attend team meetings, various committee meetings, school functions, and other events as deemed important by CAO Support frontline fundraisers with coordination of stewardship efforts Build queries and perform extractions from Raiser's Edge in preparation of prospecting, donor acknowledgement, and mailings Partner with Database Manager and Advancement & Stewardship Coordinator to prepare detailed and accurate reports Organize the production and assembly of volunteer training materials, including printed and electronic versions and PowerPoint presentations Maintain adequate supply of general fundraising, stewardship and campaign materials Provide consistent and timely updates to the CAO and Advancement team Monitor web content relating to the Giving Section and Caroline Cummins Circle to ensure pages are fresh and relevant, inform CAO of any needed corrections or updates Maintain high standards of professionalism, confidentiality, and integrity Other duties as assigned Required Qualifications: Bachelor's degree Minimum of 5 years' experience in an administrative role, preferably at an executive level Outstanding time management skills and attention to detail and accuracy Ability to manage numerous tasks and projects simultaneously, anticipate and meet deadlines, problem solve independently as well as effectively work in a team environment Experience with providing high-level customer service and demonstrated professional ease working with industry leaders and high profile constituents Working knowledge of social media platforms Intermediate proficiency with Google Workspace and aptitude for learning new technology Familiarity with Raiser's Edge and/or other fundraising software The anticipated salary range for this position is $76,000 - $90,000 annually. Along with generous compensation The Bishop's School is pleased to be able to offer a menu of medical plan options, dental and vision plans, generous retirement plan contribution plus match, paid vacation and numerous paid holidays throughout the year, and daily lunch prepared by the School's Food Service team when school is in session. Interested candidates are invited to submit a current resume and cover letter using the link provided. Please do not contact the school directly. EEO The Bishop's School is an equal opportunity employer. We are a diverse community of professionals that broadly reflects the people of the San Diego area and the United States at large. We aim to align our hiring process with our mission and institutional goals. All qualified applicants will receive consideration for employment and will not be discriminated against on the basis of race, color, religion or religious practices, sex, gender identity or expression, sexual orientation, citizenship status, national origin, age, ability status, military status, unemployment status or any other category protected by applicable local, state, or federal laws. The Bishop's School takes affirmative action in support of its policy to employ and advance all qualified candidates. Powered by JazzHR 1f9V5JHMHD

Essential Duties And Responsibilities Other duties may be assigned. Provide data entry and retrieval for web-based electronic data system: Enter, maintain, and retrieve data for ongoing program analyses, maintenance, and accreditation. Assist in creating reports for the Physician Assistant Studies program, institution, and accrediting organization. Verify Preceptor credentials upon initial contact and maintain documentation annually. Monitor Clinical Site Affiliation Agreements and coordinate for renewals as needed. Provide CME Certification as necessary to active PA preceptors and maintain documentation thereof. Upkeep documentation of affiliate faculty status. Monitor students for entrance into the clinical year by verifying the following: immunization records, drug screen, background screen, OSHA and HIPPA training certificates, signed waiver to release medical information to clinical sites, ACLS / BLS , and student emergency contacts. Coordinate OSHA safety training prior to entrance into the clinical year. Assist and Act in accordance and under the direction of the Program Director and the DCE in collaboration with the clinical team with the clinical year scheduling process, including preceptor and student notification of clerkship schedules. Assist and Act in accordance and under the direction of the Program Director and the DCE in collaboration with the clinical team with scheduling and coordinating call-back days and clinical orientation. Data collection and analysis: Input and extract data concerning end-of-rotation exam scores and performance trends. Assist and Act in accordance and under the direction of the Program Director and the DCE in collaboration with the clinical team with students reporting to clinical sites. Assist and Act in accordance and under the direction of the Program Director and the DCE in collaboration with the clinical team with community outreach for recruitment of clinical preceptors and sites. Assist and Act in accordance and under the direction of the Program Director and the DCE in collaboration with the clinical team with maintaining relationships/PR with preceptors such as sending Christmas cards, newsletters, awards, and invitations to graduation ceremonies. Act as liaison between Graduate Admissions Department and the Physician Assistant Studies program: answer telephone and email inquiries, review and filter PA program applications, initiate applicants' interview files, and assist in administering screening tests. Must have a valid and current California driver's license.

Hi, Hope you are doing well!!! My name is Shyam and I'm a recruiter at Artech Information Systems, a global staffing and IT consulting company. We are constantly on the lookout for professionals to fulfill the staffing needs of our clients, and we currently have a job opening that may interest you. Below is a summary of the position. If you believe you're qualified for this position and are currently in the job market or interested in making a change, please give me a call as soon as possible at **************. You may also respond to me via email with a copy of your updated resume and your best contact number and timings for further discussion. Job Description Job Title : Executive Administrator Job Location: Carlsbad, CA 92008 Duration: 12+ months Contract Duties: Independently performs advanced, administrative and confidential assignments. Exercises considerable discretion and independent judgment and can handle outside contacts with finesse and diplomacy. Plans, organizes and schedules work according to standard procedures. Requires extensive knowledge of company operations and organizational procedures. May require regular use of technical and business vocabulary. Will support 2 VPs and their team. Skills: Manages schedule, arranging appointments, meetings, conference calls, etc. Make travel arrangements and manage expense submissions Handles calls and greets key executive visitors. Take Dictations and minutes and accurately enter data Help proof reading and developing power point presentations as needed Able to work off hours as needed to support executives Gathers data and prepares reports and/or presentations. Data may come from internal and/or external sources. Qualifications Education: High School Diploma required. Previous experience supporting VP level candidates (5+ years) Additional Information Shyam Sheriel Associate Recruiter - Staffing Artech Information Systems LLC 360 Mt. Kemble Avenue, Suite 2000 | Morristown, NJ 07960 Office: 973. 507 . 7514 | Fax: ************

The Role Supports the Director, Operations team, and Procurement team, as a liaison between facility/building/housekeeping vendors. Manages cage inventory, generating purchase orders (PO's) and ordering of supplies. Supports with Administrative duties as requested by Director, along with managing vendor invoicing, billing processes, discrepancies, and reconciling PO's. Cross trains in other departments and provides support when needed. Maintains excellent service standards to other departments within the organization. Ensures mail and general DC correspondence are responded to daily. Creates and tracks facilities inventory and may support with procurement reports as needed. We celebrate diversity--of your background, your experiences and your unique identity. We are committed to ensuring an inclusive and equitable workplace where all of our employees can Come as They Are. We believe that when we bring our different perspectives to work, we are truly Better Together. Your Impact The primary functions of this role, include but are not limited to: Supports the Director of Engineering & Facilities with administrative duties. Performs procurement duties, alongside Supplies team, to process invoices/PO's Interfaces with Operations and Fulfillment leadership. Ensures all DC-supplies requests are tracked, responded to, and fulfilled. Creates and runs ad hock reports as needed by Director. Processes Expense Reports, P-card billing for Director each month. Follows up with Floor leads on important deliveries, supplies, packages needed by Front Office team. Who You Are Ability to multi-task in a fast-paced environment Possesses a high degree of dependability, integrity, and people skills Highly motivated, a team player and motivated self-starter We'd love to hear from people with Experience working in a warehouse environment and knowledge of inventory control processes Associates Degree 2-4 years related experience. Must be able to take responsibility and ownership of their work. Ability to multi-task in a fast-paced environment. Possesses a high degree of dependability, integrity, and people skills Must be able to work with little supervision. Excellent verbal and written communication skills Ability to speak effectively in front of groups of employees. Bilingual in English and Spanish Proficient in Microsoft Applications - Outlook, Word, Excel, PowerPoint Experience working effectively in complex global organizations, satisfying the needs of diverse constituents, and often working under the pressure of competing and sometimes conflicting priorities Highly motivated, a team player and motivated self-starte Experience using a WMS (Warehouse Management System) or an Oracle WMS is a plus Must be able to use calculations such as discounts, interest, commissions, proportions, and percentages as well as know basic algebra. Knowledge of warehouse related software. What We'll Give You - Competitive Pay and Bonuses - We've created a variety of competitive compensation programs to foster career development, reward success and to show our employees just how much they're valued. Financial Planning and wellbeing - No matter what financial goals our employees have set, we want to help them get there. Our plans provide powerful ways to protect income, pay for expenses and invest in the future. Time away from work - Sometimes we need time away to be with family, focus on our health or just simply recharge. Our plans support our employees' needs to get out, get healthy and come back stronger than ever. Extras, discounts and perks - Being a valued member of the Deckers Brands team means more than just a paycheck. From generous discounts to community-based programs, we offer a variety of cool extras Growth and Development - Deckers Brands was built on the idea of pursuing passion. That's why we offer extensive opportunities and support for personal and professional development. Health and Wellness - There's nothing basic about our comprehensive health and wellness programs and offerings. While at work and at play, we aim to support a healthy lifestyle. $24.00 - $27.00 per hour The salary range posted reflects the minimum and maximum target for new hire salaries for this role in our Moreno Valley, CA distribution center. Individual pay will be determined by location and additional factors, including job related skills, experience, and relevant education or training. Your recruiter can share more about the specific salary for your preferred location during the hiring process. Equal Employment Opportunity Diversity and inclusion are key to our success. We are proud to be an equal opportunity employer and our employees are people with different strengths, experiences and backgrounds who share a passion for our brands. We welcome qualified applicants regardless of their race, color, religion, sex, sexual orientation, gender identity, gender expression, national origin, age, military or veteran status, mental or physical disability, medical condition and all of the other beautiful parts of your identity.

Definition ) ) Coastline College Coastline College, established in 1976 as the nation's first campus-free college, has evolved from a "college beyond walls" into a leader in online, competency-based, correspondence, and in-person education. Serving diverse student populations, Coastline offers associate degrees and certificates that lead to career advancement, transfer, and personal empowerment. Committed to equity, we meet students where they are, delivering innovative instruction and services to promote success, as reflected in our College mission: Mission&Values We value and respect diversity in all its forms and seek candidates whose professional experience and service advance anti-racism, equity, and social justice. Successful candidates will help all students, regardless of background, achieve their educational goals, particularly those from historically underrepresented communities. Summary Performs a variety of technical and complex administrative support duties for a Vice President. Coordinates and performs administrative projects involving research and coordination of data and materials to meet timelines, often involving multiple organization units and outside organizations. Coordinates workflow and support activities for the office and often for programs involving other organization units and grants. Distinguishing Career Features Administrative Assistants at this level focus on applying services typically for a division having oversight of closely related functions. The Administrative Assistant to the Vice President is part of a multi-level career path encompassing administrative support. Advancement to this level of Administrative Assistant is based on need and requires at least two years at an Administrative Assistant level with a demonstrated ability to serve the executives, e.g., Vice Presidents or higher, whose functions require integrating the services of a variety of departments. Essential Duties and Responsibilities Specific duties may vary among departments, divisions and jobs. Incumbents typically perform a substantial portion or all the following types of duties, as assigned: 1. Provides support to a vice president of a technical and complex nature. Completes work assignments by applying in-depth understanding of the functions and procedures of the division and a basic understanding of the functions and procedures of other divisions. 2. Prepares, organizes, and maintains a variety of comprehensive and confidential files and records. Receives, handles, and stores the confidential, private, and sensitive information pertaining to the assigned executive office and division. 3. Responds to inquiries and conveys technical policies and procedures, referring and briefing extremely difficult or sensitive matters to the appropriate administrator. 4. Organizes, balances, prioritizes, and performs administrative support duties, anticipating business and academic calendars and cycles. Establishes and works within timelines for projects, activities, and required submissions. 5. Coordinates the administrative aspects of projects and events, integrating them with ongoing work routines and making assignments to other staff as necessary. 6. Assists the executive by preparing multimedia presentations for use in internal, board, and external use. 7. Provides administrative support to special processes such as, but not limited to cross functional committees, advisory boards, and special interest group meetings. Prepares forms, revisions, and final documents to support proceedings. 8. Takes notes, recollections, or transcribes proceedings, including those which are of a confidential or private nature. Prepares from rough drafts or standing instructions a variety of correspondence, reports, and statistical data. Independently composes, and reviews for legality, original correspondence and forms on routine district matters. 9. Prepares board agenda items, agreements, and contracts for services/facilities used by and/or provided by the division. Processes contract documents and sets up internal routines for monitoring performance. 10. Prepares reports for internal and external use. Sets up deadlines for other work units to submit information. 11. Receives and screens telephone calls and visitors, handling routine-to-difficult matters independently, providing information, or routing calls to administrators. 12. Schedules appointments and arranges meetings as directed. Prepares schedules and informs participants, confirming dates and times. May initiate hotel, conference, and travel reservations as directed. 13. Prepares agreements and contracts for services used by and/or provided by the division. Processes contract documents for approval and distributes executed instruments. 14. Performs special projects as assigned. Conducts research of file libraries, business transactions, official proceedings, employee and student records, industry statistics, and trends, etc., to compile reports for administration or to regulatory or governing agencies. 15. Assists the executive with development of division-level budget proposals, maintaining communications with work sections on status and information needs. Maintains approved budgets, transaction records, and audit trails, including those for contracts, capital outlay, special projects, and grant-funded activities. 16. Reconciles expenditures and initiates budget allocation changes and reassignments of funds to and from various accounts, coordinating with accounting staff to ensure compliance. Prepares requisitions and claims for reimbursement. 17. Compiles periodic analytical reports requiring research, estimates, and presentations that integrate text and presentation graphics. Prepares reports for state and local agency requirements. 18. May assign, prioritize, and review work of other staff and temporary help. 19. Performs other related duties as assigned that support the objective of the position. 20. Required to abide by all District policies and procedures including Board Policy 3050 - Code of Professional Ethics. Qualifications and Physical Demands Knowledge and Skills 1. The position requires extensive knowledge of modern office practices, procedures and equipment, including filing systems, executive communications techniques, and letter and report writing. 2. Requires in-depth knowledge of District, college and divisional operations, policies, procedures, and calendars. 3. Requires a well-developed knowledge of, and skill at using personal computer-based software programs that support this level of work, including but not limited to word processing, spreadsheet, presentation graphics, special applications used for decision support, and data entry onto custom databases. 4. Requires working knowledge of and skill at conducting research of education codes and legislation. 5. Requires skill at facilitating problem-solving processes. 6. Requires enough math skills to perform financial and statistical record keeping, including double entry bookkeeping. 7. Requires enough knowledge of proper English usage, grammar, spelling, and punctuation to prepare professional correspondence. 8. Requires well-developed human relations skill to convey executive office purpose, work productively and cooperatively with diverse teams, exercise patience when dealing with internal and external customers, and convey technical concepts. Abilities 1. Requires the ability to perform the essential responsibilities and functions of the position. 2. Requires the ability to accurately take and transcribe notes and/or meeting minutes/recollections. 3. Requires the ability to learn, interpret, explain and apply knowledge of District, college and division organization, operations, programs, functions, special terminology used in the organization unit, to relieve an administrator of a variety of administrative details. 4. Requires the ability to learn and apply education codes and other policies and rules within a reasonable time. 5. Requires the ability to prepare spreadsheets, graphs and charts, and enter, import, and export data to and from databases. 6. Requires the ability to plan, organize and prioritize work in order to meet schedules and timelines. 7. Requires the ability to communicate with administrators, parents, students, staff, and the community using patience and courtesy, and in a manner that reflects positively on the College and District. Physical Abilities 1. The general physical demands, working conditions, and essential job functions associated with this classification will be kept on file with the Office of Human Resources. 2. Essential functions will vary by position. 3. As defined by Title I of the Americans with Disabilities Act ("ADA") and California's Fair Employment and Housing Act ("FEHA"), the District shall engage in a timely, good faith interactive process with employees or employment applicants who are requesting or are in need of reasonable accommodations and, provide reasonable accommodations for employees or employment applicants who, because of their disability, are limited in or unable to perform one or more of the essential functions of their job in accordance with applicable state and federal law. Desirable/preferred qualifications: * Demonstrated ability tomanage a high-volume workload,prioritize multiple deadlines, and maintain accuracy in a fast-paced executive environment. * Ability toanticipate the needs of the Vice President of Instructionand proactively prepare materials, information, and logistical support. * Strong written and verbal communication skills, including the ability to draft and formatprofessional correspondence, reports, and presentations. * Advanced proficiency with Microsoft Office Suite, Adobe Acrobat, and database or budget-tracking systems. * Experience coordinatingcomplex meetings, projects, and/or events, including preparing agendas, minutes, and follow-up documentation. * Demonstrated commitment todiversity, equity, inclusion, and culturally responsive servicewhen supporting students, employees, and community partners. * Ability to exerciseindependent judgment, handle confidential information with discretion, and resolve issues professionally. * Proven capacity to build effective working relationships and provideexceptional customer serviceacross diverse constituencies. Education and Experience The position requires an Associate's Degree and five years of progressive administrative experience. Or, any combination of education and experience which would provide the required equivalent qualifications for the position. A Bachelor's degree may substitute for some experience. Licenses and Certificates May require a valid driver's license. Working Conditions Work is performed indoors where minimal safety considerations exist. Conditions of Employment This recruitment is for onepermanent, full-time, 12-months per year classified position. The normal hours of work will be Monday through Friday 8:00 am to 5:00 pm, with the flexibility to occasionally work extended hours and/or weekends, if necessary, to meet the needs of the department. The effective date of employment will be arranged with the supervisor. (Salary Range EE-119) Regular attendance is considered an essential job function; the inability to meet attendance requirements may preclude the employee from retaining employment. The person holding this position is considered a mandated reporter under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements set forth in Coast Community College District policies, procedures, and Title IX. (Reference: BP/AP 5910 ) The Coast Community College District celebrates all forms of diversity and is deeply committed to fostering an inclusive environment within which students, staff, administrators, and faculty thrive. Individuals interested in advancing the District's strategic diversity goals are strongly encouraged to apply. Reasonable accommodations will be provided for qualified applicants with disabilities who self-disclose. Application materials must be electronically submitted online at******************************* Incomplete applications and application materials submitted by mail will not be considered. Additional Information Applications must be received no later than the posted closing date. There are NO EXCEPTIONS.Electronic applications may be completed by visiting******************************* Once you have completed an electronic application, you may apply to open positions within the Coast Community College District by submitting the application and all other required materials. Required materials differ for each open position and must be complete when submitted for a specific posting. Instructions for completing applications and applying to posted positions are available online or by calling Applicant Processing at **************. All application materials become the property of the Coast Community College District and will NOT be copied or returned. Information for TDD users is available by calling **************. Application Requirements: To be considered for employment you must submit a complete application packet. A complete application packet includes: * A complete online Classified/Management Employment Application. * A current resume. (Attached as a separate document.) * A cover letterhighlighting your qualifications for the desired position. (Attached as a separate document.) * Answers to Supplemental Questions. (clear and detailed responses requiredas they will be carefully evaluated to determine the most qualified candidate(s) to be invited for an interview; please do not paste your resume, or put "see resume" or "N/A", or leave blank). To ensure consistency and fairness to all applicants, please do not submit materials in addition to those requested. Additional materials will not be considered or returned. Be sure to complete all questions and sections of the application. If you do not know an answer, please indicate so, but do not leave any space blank. All applications will be screened under a process of utmost confidentiality by a committee of representatives from the college community. Please note: Possession of the minimum qualifications does not ensure an interview. Any documents that you are unable to attach can be emailed tojobs@cccd.edu.Emails must clearly indicate the job you are applying to and your name. Disability Accommodations: If you require accommodations in the Application or Examination Process, please notify Human Resources by calling ************** OR **************. Coast Community College District is an Equal Opportunity Employer The Coast Community College District is committed to employing qualified administrators/managers, faculty, and staff members who are dedicated to student learning and success. The Board recognizes that diversity in the academic environment fosters awareness, promotes mutual understanding and respect, and provides suitable role models for all students. We are committed to hiring and staff development processes that support the goals of equal opportunity and diversity, and equal consideration for all qualified candidates. The District does not discriminate unlawfully in providing educational or employment opportunities to any person on the basis of race, color, sex, gender identity, gender expression, religion, age, national origin, ancestry, sexual orientation, marital status, medical condition, physical or mental disability, military or veteran status, or genetic information. The Coast Community College District is a multi-college district that includes Coastline College,Golden West College,and Orange Coast College. The three colleges offer programs in transfer, general education, occupational/technical education, community services, and student support services. Since its founding in 1947, the Coast Community College District has enjoyed a reputation as one of the leading community college districts in the United States. Governed by a locally elected Board of Trustees, the Coast Community College District plays an important role in the community by responding to the needs of a changing and increasingly diverse population. Coast Community College District Title IX: Title IX & Sex Discrimination This direct link2025 Annual Security and Fire Safety Report (ASFSR)is the 2025 Annual Security and Fire Safety Report for Coast Colleges. The crime statistics for calendar years 2022, 2023, and 2024 were submitted to the U.S. Department of Education as required under the Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act. A hard copy can be provided from one of the Campus Safety Offices. Please contact any of the Campus Safety Offices for any questions regarding the report.

Full-time Description Full-time position located in our Newport Beach office and will support other offices remotely. This role is responsible for office financial administration, on/off-boarding office personnel, facilities oversight, real estate licensing, and interdepartmental liaison to ensure compliance with established corporate guidelines and consistency with company policies. In addition, this role will participate in national and local initiatives and projects. May require minimal travel. This position will have the following responsibilities for multiple offices in multiple states. PRINCIPAL RESPONSIBILITIES Financial • Monitor expenses and approve vendor invoices in online A/P system • Prepare, review and submit personnel expense reports • Approve on-line vendor orders and ensure contract items are being utilized • Conduct detailed review of monthly Profit & Loss Statement noting explanations for variances • Prepare and implement annual budget and ensure cost containment procedures are maintained • Research to accurately forecast expenses for offices supported • Assist in forecasting and documenting revenue for each broker Human Resources • Facilitate on- and off-boarding of personnel • Review and approve time sheets and time off requests in payroll system • Communicate and coordinate company policies and procedures and ensure they are implemented • Serve as office point-of-contact and resource person • Hire temporary staff, if needed Facilities Management • Coordinate facility needs with property management, including lease renewals, parking, mail service, and other office issues • Order, organize or facilitate office supplies, branded items and kitchen supplies • Evaluate equipment, furniture and off-site storage needs and facilitate acquisitions • Organize and facilitate office moves and remodels as needed Licensing and Legal • Ensure state and broker real estate licensing compliance • Negotiate local vendor contracts, if needed Interdepartmental Liaison • Accounting Ensure all A/P and budget items are processed appropriately • Human Resources Coordinate on- and off-boarding personnel with multiple HQ departments Facilitate training of new personnel on standards for systems, databases and procedures • Information Technology Facilitate new equipment, technology initiatives, policies and procedures, etc., at the local office level to ensure operational effectiveness Requirements QUALIFICATIONS • Minimum three years commercial real estate and/or office management experience required • Minimum five years professional experience required - bachelor's degree preferred • Knowledge and experience with financial terms and principles required • Strong MS Office skills (Outlook, Excel, and Word skills will be tested) • Analytical skills required (ability to drill down, figure things out and provide solutions); Logic and reasoning skills will be tested • Superior attention to detail and follow-through • Organizational and efficiency skills essential • Excellent verbal and written communication skills; ability to interact effectively with all levels of the organization • Effective at multi-tasking in a fast-paced work environment • Manage multiple projects and prioritize tasks effectively to meet deadlines • Ability to work independently - as well as thrive in a team environment with a team-player attitude WHAT WE BELIEVE We succeed when our clients succeed. Our success is measured in the achievement of our clients' objectives, satisfaction, and trust. · Integrity - We will not compromise our individual or corporate integrity for any reason · Respect - We celebrate the intrinsic value of each person and embrace diverse perspectives · Teamwork - Collective efforts provide extraordinary results · Balance - A consistently productive team balances family, faith, community, and self · Leadership - Continued success relies on our ability to attract and motivate leaders of character ***We do not use 3rd party recruiting agencies***

We're a well-funded start-up. You'll get a chance to wear many hats, be a part of a growing team, and have the potential for exciting financial and career growth. Here's what sets us apart. We've set our sights on some of the biggest challenges facing biology today. We're amassing a world class team of engineers, scientists, team builders and problem solvers to tackle these challenges heads-on. We're passionate about developing the next generation technologies that will unravel the complexities of biology. This is a unique opportunity to build, be part of an exciting start-up and be surrounded by good humans who are super capable, humble and down-to- earth. As an Executive Admin Partner at our rapidly growing startup, you'll have a high visibility role that provides administrative support to key executives at our San Diego offices. Our ideal candidate is highly organized, able to work independently and manage priority setting, is team focused, and a natural problem solver. Your ability to manage competing priorities, improve efficiency, and positively impact our environment will make you an important part of the team's success. This is an on-site role based in San Diego, part-time (20-30 hours per week) with some flexibility regarding the exact schedule. Responsibilities include: Provide high-level administrative support to senior executives, including managing calendars, scheduling meetings, and acting as a liaison between executives and internal/external stakeholders. Prepare and organize materials for meetings, presentations, and reports. Assist in planning and coordinating office events, board meetings, investor visits and executive events. Handle confidential and sensitive information with discretion and professionalism. Prioritize and manage calendar requests for several executives utilizing Microsoft Outlook. Manage multiple expense accounts. Ability to work in front of a computer screen and/or perform typing for approximately 90% of a typical working day. Requirements Typically requires a minimum of 10 years of experience with a Bachelor's degree. Experience supporting C-level executives. Exceptional organizational and multitasking abilities. Proactive problem solver, anticipating problems and needs of the C-Suite while maintaining high levels of confidentiality. Creative and flexible, with the ability to work outside normal business hours when necessary. Excellent calendar management skills, including coordinating complex meetings across multiple time zones. Able to work across of all levels within the organization, demonstrating strong communication skills (written, verbal, and active listening). Previous experience in a startup environment preferred. We provide competitive total compensation packages, including base pay, benefits, and equity. In California, the estimated hourly rate for this position is $50 - $70/hr. Within the range, individual pay is determined by work location and additional factors, including job-related skills, experience, and relevant education or training. What you can expect from us: You'll feel the energy when you walk in our door - we work hard, we have fun and we have ambitious plans to grow. Cellanome offers a comprehensive employment package that includes a competitive salary, generous stock options, great individual, and family health plans, a 401(k) and flexibility to balance work and life. We embrace and celebrate the diversity of our employees. We are committed to equal employment opportunity regardless of race, color, ethnicity, ancestry, religion, national origin, gender, sex, gender identity or expression, sexual orientation, age, citizenship, marital or parental status, disability, veteran status, or other class protected by applicable law. We are proud to be an equal opportunity workplace. We will ensure that individuals with disabilities are provided reasonable accommodation to participate in the job application or interview process, to perform essential job functions, and to receive other benefits and privileges of employment. Please contact us to request accommodation.

Benefits: 401(k) 401(k) matching Bonus based on performance Employee discounts Free food & snacks Paid time off Competitive salary Flexible schedule Opportunity for advancement Training & development 📢Full Time Administrative Assistant Position We are seeking a motivated and outgoing tech-savvy multitasker with an obsession with organization! We're looking for a Part-Time Administrative Assistant to join our team! In this role, you will provide support to our office employees, ensuring they have all the information and resources they need to perform their best. Your responsibilities will include answering phone calls, scheduling appointments, planning meetings, and writing correspondence. The ideal candidate is highly organized with excellent written and verbal communication skills and a friendly demeanor. What We're Looking For: Excellent computer skills and knowledge. Expert competency in Asana, SharePoint, Outlook, and Excel - This is a must! ON-SITE POSITION Experience in social media marketing and QuickBooks is a plus. Proven experience in an administrative support role. Excellent organizational skills and attention to detail. Strong written and verbal communication skills. A proactive and positive attitude with the ability to work independently. Bachelor's degree preferred Two years or more previous experience as an Administrative Assistant or in a similar position Familiarity with standard office equipment such as printers and fax machines Highly organized with excellent time management skills and the ability to prioritize projects Key Responsibilities: Manage and track tasks and projects in Asana. Maintain and organize documents in SharePoint. Schedule, coordinate, and manage communications via Outlook. Create and manage spreadsheets, reports, and data analysis in Excel. Assist with basic bookkeeping and financial tasks using QuickBooks (if applicable). Support social media marketing efforts, including scheduling posts and tracking engagement. Provide general administrative support to the team as needed. Answer incoming phone calls and route them to the appropriate person. Schedule appointments and maintain a calendar. Organize meetings for the CEO and take accurate minutes of meetings. Manage CEO's email inbox, including writing emails, memos, and letters, and distribute them appropriately. Contribute to company reports. Maintain an organized filing system. Develop, update, and maintain relevant office procedures. Why You'll Love Working with Us: Salary Position Be part of a dynamic and collaborative team environment. Competitive hourly compensation. 📍 Location: Laguna Hills, CA Benefits/Perks ✔️ Competitive Compensation ✔️ Paid Time Off ✔️ Career Growth Opportunities 📧 How to Apply: Email your resume, social media profile link and a brief cover letter highlighting your experience with Asana, SharePoint, Outlook, Excel, and any additional expertise in social media marketing or QuickBooks to ***********. 📲 Social Media Information Required: As part of your application, please include links to your LinkedIn, Instagram, or any other relevant social media profiles that showcase your skills in administration, organization, or marketing. Join our team and bring your organizational expertise and tech-savvy skills to the next level! 🌟 Compensation: $20.00 - $30.00 per hour HIRING NOW Helping people live better lives CCCS agency providing financial services to consumers At APFSC, we are devoted to your cause and offer the best debt management program available. Striving to maintain the highest quality standards, we help families get back on track through counseling and education. Working together, we find a better way out of debt, and a healthy way back to financial freedom. We work with most major creditors and are able to gain, on your behalf, a reduction in your interest rates and consolidate all of your creditor's payments into one monthly payment from you, saving you from the worry of late or missing payments. With monthly reports and continuous contact, we celebrate with our clients while they watch their debt melt away. APFSC also provides required pre-bankruptcy credit counseling and pre-discharge debtor education for those consumers contemplating filing bankruptcy. All individual bankruptcy filers are required to complete pre-bankruptcy credit counseling and pre-discharge debtor education. These may not be provided at the same time. Credit counseling must take place before you file for bankruptcy; debtor education must take place after you file. Certificate of completion for both credit counseling and debtor education are required before the filer's debts can be discharged.

APPLY BY NOVEMBER 7, 2025 FOR PRIORITY CONSIDERATION Recruitment will remain open until filled. The initial review of applications will take place immediately after the priority consideration date; candidates are encouraged to apply as soon as possible. EXCELLENT BENEFITS To review job-specific benefits, refer to: Summary of Benefits for Exempt Group Compensation Plan for Exempt Group The County also offers an alternative Modified Benefits Option (MBO) that provides a wage differential. DUTIES AND RESPONSIBILITIES The Executive Administrative Analyst will manage special and/or sensitive projects and perform complex and specialized analysis related to policies and processes that have countywide impact. This position reports to an Assistant Executive Officer (AEO); essential duties include: * Assisting in the preparation, analysis and review of reports and recommendations to be presented to the AEO. * Planning, organizing, assisting and/or participating in complex, sensitive, and detailed analytical work; assisting in the preparation of correspondence and reports using independent judgment in content and style. * Managing special projects and leading countywide initiatives; conducting highly complex and specialized research and analysis of processes, policies and procedures; developing and presenting information and recommendations related to current and proposed policies and operations. * Coordinating the Board Agenda Item review and submission process for departments designated under this office; writing and reviewing Board Agenda Items and contracts before final submission to the Board. * Assisting the AEO in preparing for and attending Board meetings; representing the county at various community and regional meetings. * Official Title: Administrative Analyst III. THE COUNTY AND THE COUNTY ADMINISTRATIVE OFFICE San Bernardino County is a dynamic charter county governed by a full time, five-member Board of Supervisors. The County Administrative Office (CAO) is responsible for providing direction to County departments and ensuring their vigorous pursuit of Board goals and objectives and implementation of Board-approved programs in an effective and efficient manner. Additionally, the CAO ensures that departmental staff provides the Board of Supervisors with timely and accurate information and their best professional advice on policies and programs. The County of San Bernardino strives to provide its employees work life balance, where in addition to excellent career opportunities, a supportive work environment, and lucrative benefits and compensation, they are able to enjoy all our County has to offer. Located in the heart of Southern California, we are a County that thrives on the diversity of our communities that offer families affordable housing, excellent schools and community resources, including libraries, parks, hospitals and international airports. The County provides a safe, clean and healthy environment with access to a variety of business and shopping opportunities, as well as, cultural and educational enrichment opportunities through museums, theater and higher education, including California State University San Bernardino, University of Redlands, and California Baptist University. As the largest County in the contiguous United States, the County encompasses over 20,160 miles of diverse geography and climate that includes snowcapped mountains, flowering deserts, and pristine valleys and temperatures ranging between from the 30s to the 60s in winter and from the 50s to high 90s in summer. Adjacent to Los Angeles and Orange Counties, we are but a short drive away from Southern California's premier beaches, resort destinations, and major metropolitan centers. To learn more about our County and our Vision for it, go to: ******************** ******************************************** Education: Bachelor's degree in Public/Business Administration, Behavioral/Social Science, or other relevant field. Experience: Three (3) years of progressively responsible experience managing special projects or performing complex and specialized analysis related to policies and processes that have organization-wide impact. Applicants with an equivalent combination of education and experience commensurate with the responsibilities of the position may be considered. The ideal candidate will: * Have an understanding of principles and practices of public administration. * The ability to perform responsible and difficult administrative work involving the use of independent judgment and personal initiative. * Be familiar with the Board Agenda process and have experience developing/writing Board Agenda Items, contracts, and agreements. * Have an understanding of contracts, including interpretation, application and enforcement. * Have experience leading and coordinating projects and initiatives that involve multiple stakeholders. * Possess excellent written and verbal communication skills, be attentive to detail, and able to make wise decisions and provide sound recommendations. * Able to handle multiple projects, adapt to change and lead and promote successful collaboration to achieve desired outcomes. * The skills to provide a high level of customer service by effectively dealing with the public, vendors, contractors and internal staff. * The ability to establish, maintain, and foster positive and effective working relationships with those contacted in the course of work. Application Procedure: Indicate your interest in this excellent career opportunity by applying online: ********************** Be sure to clearly describe, in the work experience section of the application, your experience in meeting and exceeding the desired qualifications as stated above. To receive priority consideration apply by Friday, November 7, 2025. Applications received after this date will be processed as needed; recruitment may close at any time once a sufficient number of qualified applications are received. Selection Process: The selection process will consist of a competitive evaluation of qualifications based on your application materials; the most highly qualified candidates will advance in the selection process. Candidates advancing in the selection process will receive further information/instructions via email. EEO/ADA: San Bernardino County is an Equal Employment Opportunity (EEO) and Americans with Disabilities Act (ADA) compliant employer, committed to providing equal employment opportunity to all employees and applicants. ADA Accommodation: If you have a disability and require accommodations in the testing process, submit the Special Testing Accommodations Request Form within one week of a recruitment filing deadline. * Veterans' Preference: Eligible veterans and their spouses or widows/widowers who are not current County employees may receive additional Veterans' Preference points. For details and instructions on how to request these points, please refer to the Veterans' Preference Policy. For more important details, review the Applicant Information and County Employment Process *********************

The Law Office of Susan A. Katzen, a boutique Trusts, Estates, and Special Needs Planning firm in Newport Beach, is seeking a Senior Executive Assistant & Operations Systems Lead to support our Managing Attorney and leadership team. This role is ideal for a seasoned Executive Assistant who loves owning a busy calendar, building systems and workflows, and being the calm, organized center of a professional team. You'll provide high-level executive support and help implement and maintain firm-wide systems (especially Asana) that keep our practice running smoothly. If you want your work to directly support families and caregivers and you enjoy both executive support and operations, we'd love to hear from you. Manage and protect the Managing Attorney's calendar, schedule, and priorities Coordinate internal and external meetings, calls, and events Anticipate needs and ensure the Managing Attorney is prepared for meetings and deadlines Assist with email triage, follow-ups, and reminders to keep projects moving Help implement and maintain Asana as the firm's task and project management tool Build and refine workflows, checklists, and processes for the firm Track deadlines, follow-ups, and recurring tasks so nothing falls through the cracks Serve as a central point of contact between the Managing Attorney and team members Coordinate staff meetings, agendas, and follow-up action items Support client-facing logistics such as scheduling, confirmations, and follow-ups Assist with the preparation of client meeting materials and basic document organization Help with occasional firm events, workshops, or webinars (planning and logistics) Support light HR/operations tasks, such as onboarding checklists and vendor coordination Required: 5+ years of experience as an Executive Assistant supporting a C-level executive, Managing Partner, or senior professional (law, finance, consulting, or similar) Proven experience managing a busy, dynamic calendar and protecting an executive's time Strong organizational skills and attention to detail Excellent written and verbal communication skills High level of professionalism, discretion, and judgment Tech-savvy and comfortable learning new software and tools Ability to work on-site in Newport Beach with some hybrid flexibility after onboarding Proactive, resourceful, and able to work independently with minimal supervision Preferred/Nice to Have (Not Required): Experience in a law firm or professional services environment Experience with Asana or similar project management tools Familiarity with tools such as Lawmatics, Actionstep, Egnyte, or similar systems Experience helping implement or improve workflows and processes We don't expect you to check every single box. If you have strong EA experience, are tech-savvy, and enjoy building systems that help teams work better, we encourage you to apply

Founded in 1909 and affiliated with the Episcopal Church, The Bishop's School is an independent, all gender college-preparatory school for 800 students in grades six through twelve. The School is located on a historic campus in the heart of La Jolla, just 10 miles north of downtown San Diego. With a student-teacher ratio of approximately 9 to 1, Bishop's is known for academic, artistic, and athletic excellence while celebrating character development, diversity, inclusion, and belonging. Last year's applicant pool drew from 72 zip codes and 168 middle and high schools throughout San Diego County and beyond. Fifty-one percent of the student population self-identify as students of color. Additionally, over $4 million in need-based grants is awarded annually. The Bishop's School seeks an Executive Assistant, Advancement with an immediate start. Reporting to the Chief Advancement Officer (CAO), the Executive Assistant (EA) provides high level administrative support to the CAO while also supporting the Advancement Office team in fundraising and campaign efforts. The successful candidate will demonstrate a high level of communication skills, professionalism and collegiality in engaging with internal and external constituencies, along with outstanding organizational skills and the ability to see tasks and projects through to completion efficiently and with an understanding of the importance of getting the details right. Responsibilities Include: Manage CAO's calendar including the scheduling of meetings and travel in coordination with internal and external constituents Provide comprehensive meeting support including the reservation of facilities and conference rooms, preparation and/or collection of presentation materials, coordination of catering, and confirmation of participants Prioritize and ensure the smooth execution of meetings and conferences with thorough reviews of plans, resolving any conflicts that may arise with space usage or other event elements Manage the coordination of assigned aspects of stewardship and donor events and meetings; event and technology requests, venue arrangements and catering Provide highly professional and effective event communication for volunteers, attendees, the School community, and all constituencies involved Manage event invitations, RSVPs and follow up communications Serve as liaison to the Board of Trustees meetings as needed Assist in the preparation of trustee stewardship reports on campaign progress Support CAO in the management of departmental expense budgets, including campaign and fundraising budgets Educate team members on the budget process and monitor spending as needed Manage reimbursement requests providing adequate supporting documentation to the Business Office Oversee advancement office supplies and equipment maintenance Support CAO with correspondence management, providing triage as needed Provide administrative support for events and fundraising activities, including but not limited to, the annual gala, alumni engagement, annual giving, financial aid stewardship, campaign and operations Attend team meetings, various committee meetings, school functions, and other events as deemed important by CAO Support frontline fundraisers with coordination of stewardship efforts Build queries and perform extractions from Raiser's Edge in preparation of prospecting, donor acknowledgement, and mailings Partner with Database Manager and Advancement & Stewardship Coordinator to prepare detailed and accurate reports Organize the production and assembly of volunteer training materials, including printed and electronic versions and PowerPoint presentations Maintain adequate supply of general fundraising, stewardship and campaign materials Provide consistent and timely updates to the CAO and Advancement team Monitor web content relating to the Giving Section and Caroline Cummins Circle to ensure pages are fresh and relevant, inform CAO of any needed corrections or updates Maintain high standards of professionalism, confidentiality, and integrity Other duties as assigned Required Qualifications: Bachelor's degree Minimum of 5 years' experience in an administrative role, preferably at an executive level Outstanding time management skills and attention to detail and accuracy Ability to manage numerous tasks and projects simultaneously, anticipate and meet deadlines, problem solve independently as well as effectively work in a team environment Experience with providing high-level customer service and demonstrated professional ease working with industry leaders and high profile constituents Working knowledge of social media platforms Intermediate proficiency with Google Workspace and aptitude for learning new technology Familiarity with Raiser's Edge and/or other fundraising software The anticipated salary range for this position is $76,000 - $90,000 annually. Along with generous compensation The Bishop's School is pleased to be able to offer a menu of medical plan options, dental and vision plans, generous retirement plan contribution plus match, paid vacation and numerous paid holidays throughout the year, and daily lunch prepared by the School's Food Service team when school is in session. Interested candidates are invited to submit a current resume and cover letter using the link provided. Please do not contact the school directly. EEO The Bishop's School is an equal opportunity employer. We are a diverse community of professionals that broadly reflects the people of the San Diego area and the United States at large. We aim to align our hiring process with our mission and institutional goals. All qualified applicants will receive consideration for employment and will not be discriminated against on the basis of race, color, religion or religious practices, sex, gender identity or expression, sexual orientation, citizenship status, national origin, age, ability status, military status, unemployment status or any other category protected by applicable local, state, or federal laws. The Bishop's School takes affirmative action in support of its policy to employ and advance all qualified candidates.