Executive assistant jobs in Trinity, FL - 291 jobs

Nusens USA is a niche construction company dedicated to providing specialized containment system services coast-to-coast. We are not a sub-contractor - we self-perform all of our services. We are searching for a dedicated and detail-oriented Administrative Assistant / Bookkeeper to join our team full-time. This role requires a strong foundation in administrative work, as well as practical experience in accounting and finance. This is a full-time in-office position. Nusens is truly a dynamic work place which requires self-motivated people. The ideal candidate is flexible, proactive, and has a passion for keeping things organized and running smoothly. If you are someone who thrives in a dynamic environment and enjoys wearing multiple hats, we'd love to hear from you. Your Role: Answer incoming calls, take messages, and greet visitors and clients Maintain office organization, supplies, and equipment to ensure day-to-day functionality Order office and kitchen supplies, keeping tabs on inventory and keeping everything well-stocked Handle accounts payable and accounts receivable Record daily financial transactions and assist with bookkeeping tasks Generate invoices, credit memos, and other accounting documents Assist with documentation, data entry, and internal reporting Support the team with various administrative tasks and projects as needed Qualifications: Minimum of 3 years of relevant experience (required) Proficient in QuickBooks (required) Solid working knowledge of Microsoft 365 (Word, Excel, Outlook, Teams, etc.) Strong multitasking and time management skills Demonstrated ability to work independently and prioritize effectively Excellent written and verbal communication skills Strong attention to detail and high level of accuracy Positive attitude and team-oriented mindset Professional phone etiquette and client service experience Valid driver's license (required) Spanish language skills are a plus We Offer A collaborative and supportive team environment Competitive salary based on experience Opportunities to grow and expand your role over time

The Associate CMO is responsible for assisting the Tampa CMO in improving clinical outcomes for internally tracked performance improvement data and publicly reported outcomes. The Associate CMO assists the CMO in performance improvement, risk management, continuing medical education, medical staff office, medical school affiliation(s) and residency programs. The Associate CMO serves as physician advisor to the Case Management staff and serves as physician liaison to promote appropriate utilization of resources by the medical staff. Performance improvement efforts will result in improved service for patients, medical staff members and lower cost. Leads in the continuing adoption of evidence-based medicine by the medical staff and the protocols that come with evidence based model approach. Provides counsel and physician perspective at senior leadership discussions and action plans related to business growth, service expansions/changes, improvements, new service offerings inclusive of all operational and strategy decisions. Serves as a clinical leader to the hospital?s medical staff providing guidance in case management, appropriate levels of care for patients, efficient utilization of resources, and enforcing compliance with laws and organizational policies. Utilizes performance improvement measurements to continually implement practice/protocols that enhance clinical quality standards and to establish the hospital?s standing at the top of publicly reported measures. Works with the medical staff and applicable departments or leaders to provide cost effective solutions for various medical equipment without compromising patient safety. Works with medical staff to obtain appropriate documentation and assist case management with clinical interpretation necessary to ensure appropriate payment for services rendered are received and third-party payer denials are minimized. Facilitates, coordinates, and oversees the expansion of the hospital into long-term, profitable and clinically beneficial relationships with medical schools while developing and overseeing applicable residency program(s). Continually enhances medical knowledge through a regular program of reading, research, seminar attendance, and active membership in professional associations. Attends and adds value at applicable meetings by providing counsel and relaying a physician perspective. Represents the hospital to the external market, as well as, building community relationships. Actively leads in physician recruitment and retention strategies and activities. Completes annual quantifiable review of the service provided by each executive contract in place with the hospital for the board quality committee. Oversee the medical staff office function insomuch that data necessary for the medical staff and board are prepared to make decisions relative to privileges and credentials. EDUCATION AND EXPERIENCE REQUIRED: Doctor of medicine or Doctor of Osteopathic Medicine Six years professional, post-residency experience in direct patient care 3-5 years in a leadership role within a medium to large integrated health system EDUCATION AND EXPERIENCE PREFERRED: Master?s Degree in Health or Business Administration Six (6) years in a medical staff leadership role within a medium to large integrated health system LICENSURE, CERTIFICATION OR REGISTRATION REQUIRED: Current unrestricted license to practice medicine in the state where facility located Certified by the American Board of Medical Specialties in respective specialty

NOW HIRING! Senior Executive Assistant - Sheriff Location: Hernando County Sheriff's Office - Brooksville, Florida Reports to: Sheriff Al Nienhuis Status: Full-Time | Exempt | Pay Grade 21N Application Deadline: Open until Filled About the Position Are you a poised, intelligent, and highly organized professional who excels in a fast-paced, high-stakes environment? Do you bring the political awareness, discretion, and initiative required to support a high-profile elected official? The Hernando County Sheriff's office is seeking a Senior Executive Assistant to serve as the trusted right hand to Sheriff Al Nienhuis - a respected leader known for his commitment to conservative, efficient, accountable, and high-integrity law enforcement. This is a high-trust, high-impact position. This role sits at the center of strategic operations, public communications, and executive decision-making. The incumbent will manage sensitive information, coordinate with elected officials and community leaders, and ensure the Sheriff's Office operates with precision and professionalism. Essential Functions of this Position Serve as the Sheriff's primary administrative and communications liaison. Manage the Sheriff's calendar, correspondence, and high-level scheduling. Draft and proofread official communications, media releases, and internal memos. Represent the Sheriff's Office with professionalism in all public and private interactions. Attend or debrief key meetings, ensuring the Sheriff is well informed, prepared, and equipped for effective decision-making. Maintain strict confidentiality and demonstrate unwavering loyalty and integrity. Support crisis communications, rapid-response messaging, and public relations efforts. Assist with budget preparation and special projects that impact county-wide operations. Be available outside traditional office hours for urgent matters, law enforcement emergencies, travel coordination, and occasional community presentations or events. What We Are Looking For A sharp, politically astute professional with exceptional judgment. A proactive problem-solver who anticipates needs and takes initiative. A polished communicator with excellent writing, editing, and interpersonal skills. A calm, composed presence under pressure, especially in fast-paced, high-stakes situations. A team player who values public service, professionalism, and discretion. Minimum Qualifications High school diploma, GED, or equivalent. Preference will be given to applicants possessing an associate degree or higher in Business Administration, Public Administration, Management, or a comparable field of study. Minimum of five (5) years of progressively responsible experience in administrative support, executive assistant, or office management is required. Experience in law enforcement, government, legal, or high-security environment preferred. Strong computer, writing, and organizational skills. Why Join Us Serve alongside a respected Sheriff with a strong leadership legacy. Be part of a mission-driven agency that values integrity, innovation, and community trust. Work in a dynamic, high-impact role where your contributions truly matter. Enjoy a competitive compensation and comprehension benefits including: low-cost medical, dental, vision, life, and disability insurance as well as participation in the Florida Retirement System. Confidential Notice This position requires access to sensitive personal, law enforcement, and personnel information. Discretion, loyalty, and integrity are non-negotiable. Equal Opportunity Employer

We're transforming the United States Government and we know that takes a dream team. We believe customer experience starts with employee experience, so we take care of our employees. We offer competitive pay and benefits, invest in employee growth, and offer a culture you can't find anywhere else. At Rise8, we continuously achieve unreached heights through next-level tech, and on-the-level collaboration. Together, we create continuous impact. We turn breakdowns into breakthroughs, make small steps into giant leaps, and deliver game-changing products through culture-changing process. We pair Risers with their customer counterparts and practice pairing at every moment to elevate people and teams and deliver results fast and forever. We work in small teams and rotate between them frequently so that we are able to meet new challenges and explore new ideas. Our methodology is about experimenting and learning, and our culture is empowering. We subscribe to an ethos of kindness. We make a point to bring empathy to each and every project and are guided by a promise and a purpose: to deploy critical outcomes to prod in order to drive relentless progress. Not just an idea. But an outcome. A better world. A world where every day, fewer bad things happen because of bad software. Rise8 is certified as a Great Place to Work with 100% of employees saying they love working here. A Note From Our CEO If selected for this role, you will be my right-hand partner-helping me move faster, stay focused, and drive critical initiatives across the company. You will act as an extension of my capacity, filtering information, coordinating priorities, and handling operational details so I can focus on strategy, external partnerships, and company leadership. Please ensure the responsibilities below reflect work that energizes you. This is a highly trusted position with broad access, fast pace, and significant impact. For the right person, it is an opportunity to contribute meaningfully to a mission-driven, high-growth company during a pivotal chapter. - Bryon Kroger, Founder & CEO As a Principal EA at Rise8: You will serve as the Principal Executive Assistant to the Founder & CEO of a high-growth company (50% YoY) operating at meaningful scale (>$50M revenue). You will act as an extension of the CEO's judgment, presence, and operating system. Your job is not to simply manage tasks. Your job is to remove friction, anticipate needs, and multiply leverage. This is an in-person role. Remote or hybrid candidates will not be considered. What this role is not: A stepping stone to Chief of Staff, Operations, Strategy, or Leadership A role for someone who wants to “grow out of admin” A role for someone who needs coaching, reassurance, or hand-holding A role for someone who wants visibility, credit, or a personal platform This role is for someone who gets deep satisfaction from elite support, takes pride in operational excellence, and sees their executive's effectiveness as their primary output. If you are looking for your next role after this one, do not apply. If you are looking to become the best EA you can possibly be, please keep reading. Core Responsibilities: Executive Leverage & Anticipation Anticipate needs before they are expressed Prepare context, materials, and decisions in advance Track all open loops and follow-ups without reminders Act independently within clear intent (escalate only when truly required) Calendar, Time & Energy Management Treat the CEO's calendar as a strategic asset Aggressively prioritize, decline, and reschedule meetings Build intentional buffers and protect deep work Say “no” on the CEO's behalf without hesitation Design days, weeks, and travel for effectiveness and sustainability Communication & Information Management Manage inbox, messages, and requests with precision Summarize complex threads into concise, decision-ready briefs Provide full situational awareness without irrelevant detail Draft communications on behalf of the CEO as needed Maintain discretion and confidentiality at all times Administrative Excellence (Non-Negotiable) Handle all administrative work with pride and precision Manage logistics, scheduling, travel, expenses, and preparation Maintain flawless attention to detail Execute without ego or complaint NOTE: If you believe certain tasks are “beneath” you, this role is not a fit. Stakeholder Interface Be direct, concise, and unfiltered with the CEO Be diplomatic, polished, and emotionally intelligent with the leadership team and external stakeholders Navigate high-expectation, high-status environments with confidence and calm Represent the CEO with taste, discretion, and professionalism Operating Style (Read Carefully) You will thrive here if you: Prefer clarity over consensus Like being micro-informed and working with leaders who expect the same Communicate concisely without monologues or filler Do not need emotional support to do excellent work Take pride in being invisible but indispensable You will not thrive here if you: Want mentorship toward a different role Need frequent affirmation Prefer ambiguous expectations Resist structure, standards, or accountability Want to “eventually do something else” What Success Looks Like The CEO's time, energy, and attention are protected and intentionally deployed Decisions move faster because context is always prepared in advance The calendar reflects strategy, not noise Details never slip The CEO is fully informed without being overwhelmed The leadership team experiences clarity, professionalism, and calm in every interaction involving you Must Have Significant experience as an EA to the CEO in a high-growth (~50% YoY) company at least ~$50M revenue Experience operating in complex, high-expectation environments Experience working with high-end talent and brand Demonstrated ability to operate at speed without dropping details High IQ and high EQ Excellent Google Workspace knowledge Outstanding organization and time management skills Excellent verbal and written communications skills Exceptional negotiation and interpersonal skills to collaborate with stakeholders at all levels of the organization. Discretion and confidentiality Must enjoy travel, events, and socializing with diverse people Nice-to-Have Experience as an EA to the CEO at a professional services or tech company Bachelor's degree in Business Administration, Finance, Management, or related field. Must Be In-person, full-time with CEO in Tampa, FL Able to travel up to 20% Able to go to after hours networking events Able to pass a background check Calm under pressure Self-directed and low-maintenance Comfortable making decisions within clear boundaries Energized by support, not resentful of it Salary The annual salary range for this role as it is posted is $90,000 - $120,000 regardless of final candidate location within the United States. The final job level and annual salary will be determined based on the education, qualification, knowledge, skills, ability, and experience of the final candidate(s), and calibrated against relevant market data and internal team equity. Benefits Flexible schedule in a 100% distributed workforce Premium Insurance: We cover up to 100% of the employee premium and up to 80% of the combined dependent premium on our base health plan, depending on pay band. We also cover 100% of the premium for employee and dependent Dental and Vision as well as employee premiums for Life and Disability coverage. Retirement: 401k match at 10% gross pay. Paid time off (PTO): 4 weeks combined accrued vacation and sick leave, 11 Federal holidays, your birthday, jury duty, and bereavement. Education & Training: Accrued budget of up to $3,500 per year for classes, travel, events, and materials. Home Office and Merch: We offer $750 per year for home office technology and equipment as well as $100 per year for Rise8 merch from our Swag Store. Wellness Budget: To encourage and support a well-rounded healthy lifestyle, we cover 100% reimbursement on a variety of wellness activities and products, up to $500 per calendar year. Rise8 is part of the Life Time Corporate Partner program. In lieu of your $500 annual wellness benefit, you can instead get a $75 monthly credit towards a Life Time membership ($900 annual benefit). Equipment: We offer a MacBook Pro How to Apply (Intentional Filter) Along with your resume, include a short note answering one question: Why do you choose executive support as your career, and what do you find fulfilling about it? Generic applications will not be reviewed. Final Note This role is for someone who wants to be exceptional at support, not adjacent to power. If that excites you, we want to hear from you. All of Rise8's work in this area is with Federal Government customers that require our employees involved with their projects be U.S. citizens. As such, this role requires U.S. citizenship. If hired, you would also be required to go through a background investigation. Rise8 is an Equal Employment Opportunity employer that will consider you for this role regardless of race, color, religion, gender, sexual orientation, marital status, gender identity or expression, national origin, genetics, age, disability status, protected veteran status, or any other characteristic protected by applicable law.

As an Executive Assistant you will provide high-level strategic and administrative support to the Senior Leadership Team(SLT), Chief Financial Officer (CFO), Chief Executive Officer (CEO) and Board of Directors. This role encompasses advanced executive assistant responsibilities, ensuring efficiency, strategic alignment, and seamless communication across executive leadership and board governance. Meticulous attention to detail is essential, as the role requires managing complex schedules, sensitive communications, and critical board processes with precision and accuracy. The ideal candidate is a proactive, highly organized professional who thrives in a fast-paced environment and can manage confidential information with discretion. This is a remote role, ideally located near our headquarters in Largo, FL. Key Responsibilities Executive & Operational Support Manage CFO travel, calendar and daily schedule Coordinate and support all SLT meetings including Friday staff calls live SLT meetings, QBR's, and GSM. Coordinate logistics and experience for internal and external meetings, including executive offsites, investor events, and SLT (Senior Leadership Team) meetings. Serve as a gatekeeper and liaison between the CFO and internal/external stakeholders Board Experience Support Plan board and committee meeting logistics, including hotels, meeting rooms, food and beverage, transportation, and IT Process expense reports and invoices for Board members and Board-related expenses Support with configuration and maintenance of the board portal and uploading materials. Support review and quality control for Compensation, Strategy and Audit Committee materials Plan and coordinate new director onboarding and orientation Assist with proxy statement and annual meeting planning, preparation, and execution. Support scheduling of Directors for Board and other Conmed meetings. Support Board Specialist on any scheduling or other administrative tasks related to supporting the Board. Support administrative steps related to Director Onboarding and Offboarding. Qualifications Minimum Qualifications Bachelor's Degree and a minimum of 3 years of relevant professional experience OR Minimum of 7 years of relevent professional experience without a degree. Preferred Qualifications Prior experience supporting C-level executives and working with Boards is strongly preferred. Demonstrated ability to manage complex projects, prioritize effectively, and maintain confidentiality. Skills & Attributes Exceptional written and verbal communication skills. High emotional intelligence and professional presence. Advanced proficiency in Microsoft Office Suite and collaboration tools. Strong judgment, discretion, and confidentiality. Strategic thinker with operational execution skills. Ability to work independently and collaboratively in a dynamic environment. High courage and ownership of the executive and board experience. This job posting is anticipated to close on December 8, 2025. We may, however, extend this time period, in which case the posting will remain available on careers.conmed.com. Please submit your application as soon as possible as we will be reviewing applications on a rolling basis as we receive them. This position is not eligible for employer based sponsorship. Disclosure as required by applicable law, the annual salary range for this position is $75,000 - $118,000. The actual compensation may vary based on geographic location, work experience, education and skill level. The salary range is CONMED's good faith belief at the time of this posting. Benefits: CONMED offers a wide array of benefits to fit your unique needs. Visit our Benefits Page for more information. Competitive compensation Excellent healthcare including medical, dental, vision and prescription coverage Short & long term disability plus life insurance -- cost paid fully by CONMED Retirement Savings Plan (401K) -- CONMED matches your contributions dollar for dollar, with the potential for up to 7% per pay period Employee Stock Purchase Plan -- allows stock purchases at discounted price Tuition assistance for undergraduate and graduate level courses Know someone at CONMED? Have them submit you as a referral before applying for this position to be eligible for our Employee Referral Program incentives! CONMED is an equal opportunity employer and does not discriminate on the basis of any legally protected status or characteristic. Protected veterans and individuals with disabilities are encouraged to apply. The Know Your Rights: Workplace Discrimination is Illegal Poster reaffirms this commitment. Colorado Residents: In any materials you submit, you may redact or remove age-identifying information such as age, date of birth, or dates of school attendance or graduation. You will not be penalized for redacting or removing this information. If you feel you need a reasonable accommodation pursuant to the ADA, you are encouraged to contact us at ************ option #5.

SummaryThe Executive Administrative Assistant will play a critical role in supporting the Executive Manager -Program Management for Future Vertical Lift (FVL), a key initiative at GE Aerospace focused on developing cutting-edge technologies for next-generation military and commercial aircraft. In this role, you will manage the Program Manager's schedule, coordinate travel arrangements, and handle expense reporting to ensure seamless day-to-day operations. You will also assist with program-related administrative tasks, including preparing meeting agendas, tracking key deliverables, and maintaining confidential records. As a trusted partner, you will facilitate communication between the Program Manager, cross-functional teams, and external stakeholders, ensuring alignment with program priorities and milestones. This position requires exceptional organizational skills, attention to detail, and the ability to adapt to a fast-paced, dynamic environment while upholding GE Aerospace's mission to define the future of flight. Location : This is an onsite in office Clearwater, FL opportunity.Job Description ESSENTIAL RESPONSIBILITIES: Assists with calendar management. Able to coordinate daily activities, prioritize inquires and requests, as well as troubleshoot conflicts. Will work in conjunction with the leader to ensure smooth day-to-day engagements. Provides a bridge for smooth communication between the leader's office and internal departments; Able to maintain credibility, trust and support with senior management. Coordinate travel arrangements; create travel trip itineraries; arrange for transportation, lodging, and other needs while traveling; communicate with supervisors while traveling to ensure that they are fully informed of all issues arising; process and reconcile T&L expense accounts; print and submit/mail VAT reports, if necessary. Works closely and effectively with the leader to keep him/her well informed of upcoming commitments and responsibilities, following up appropriately. Demonstrated ability to be discreet, flexible, work in a fast-paced environment, deal well with ambiguity. May be required to schedule, plan and organize logistical details for in-house and off-site meetings, training and events. Develop and prepare agendas for various departmental meetings; coordinate and attend staff meetings as appropriate; prepare and distribute minutes to appropriate personnel, on an as needed basis. Maintain filing and records management systems and other office flow procedures which may be confidential. Prepare, track and coordinate mail and shipments for the organization. Able to effectively acquire and maintain inventory of office supplies and equipment within budget constraints Helps support community responsibility events/activities. Able to identify the necessary credentials to ensure proper access to employees, both US and Foreign Nationals, as well as visitors, to protect GE Proprietary information and comply with government regulations. Knowledge of point of contacts and tools for all requests. Facilities coordination: manage new hire working space, office moves, update floor plans, report building issues and communicate as necessary. Maintain office equipment, report any issues or request service to keep equipment operation. Custodian of organization resources. Demonstrated ability to manage contacts using Outlook to conduct up-to-date database entry, track and manage highly classified correspondence, and facilitate relationships with key stakeholders. Helps keep organization charts, phone lists, and birthday lists up to date. QUALIFICATIONS: High school diploma / GED This position requires U.S. citizenship status. Location : This is an onsite in office Clearwater, FL opportunity. Experience: Minimum of 5 years' experience as an Executive Administrator. Technical Skills: Min of 5 years experience: Strong expertise in calendar management and scheduling. Comprehensive knowledge of office management practices and modern communication technologies. Proficiency in Microsoft Office Suite (PowerPoint, Word, Excel, Outlook). Skilled in data reporting using Excel, Access, and other data analysis tools. Experience with database management, including accurate data input and updates. DESIRED CHARACTERISTICS: Self-Starter, proactive, able to work independently, able to maintain confidentiality and handle matters discreetly. Effective time management and organizational skills; able to balance multiple priorities. Able to effectively interact and communicate with senior level management, corporate contacts and external customers. Excellent interpersonal, verbal and written communications including strong grammatical skills. High attention to detail. Able to quickly identify and prioritize goals and uses resources. Able to create solutions and meet deadlines, while considering both strategy and efficiency. Team player with strong interpersonal skills, capable of working within a globally diverse team across different time zones and businesses. Ability to adapt to changing priorities and schedules based on business demands. This includes availability to work outside standard business hours, including evenings, weekends, and holidays, as needed to support critical business operations, meetings, or events. The base pay range for this position is $33.65 per hr. ($70,000.00 annually) - $38.46 per hr. ($80,000.00 annually). The specific pay offered may be influenced by a variety of factors, including the candidate's experience, education, and skill set. This posting is expected to close on 01/30/26. GE Aerospace offers comprehensive benefits and programs to support your health and, along with programs like HealthAhead, your physical, emotional, financial and social wellbeing. Healthcare benefits include medical, dental, vision, and prescription drug coverage; access to a Health Coach from GE Aerospace; and the Employee Assistance Program, which provides 24/7 confidential assessment, counseling and referral services. Retirement benefits include the GE Aerospace Retirement Savings Plan, a 401(k) savings plan with company matching contributions and company retirement contributions, as well as access to Fidelity resources and planning consultants. Other benefits include tuition assistance, adoption assistance, paid parental leave, disability insurance, life insurance, and paid time -off for vacation or illness. GE Aerospace (General Electric Company or the Company) and its affiliates each sponsor certain employee benefit plans or prog rams (i.e., is a “Sponsor”). Each Sponsor reserves the right to terminate, amend, suspend, replace or modify its benefit plans and programs at any time and for any reason, in its sole discretion. No individual has a vested right to any benefit under a Sponsor's welfare benefit plan or program. This document does not create a contract of employment with any individual. #LI-KS1 This role requires access to U.S. export-controlled information. Therefore, employment will be contingent upon the ability to prove that you meet the status of a U.S. Person as one of the following: U.S. lawful permanent resident, U.S. Citizen, have been granted asylee or refugee status (i.e., a protected individual under the Immigration and Naturalization Act, 8 U.S.C. 1324b(a)(3)). Additional Information GE Aerospace offers a great work environment, professional development, challenging careers, and competitive compensation. GE Aerospace is an Equal Opportunity Employer. Employment decisions are made without regard to race, color, religion, national or ethnic origin, sex, sexual orientation, gender identity or expression, age, disability, protected veteran status or other characteristics protected by law. GE Aerospace will only employ those who are legally authorized to work in the United States for this opening. Any offer of employment is conditioned upon the successful completion of a drug screen (as applicable). Relocation Assistance Provided: No

Executive Assistant to the Tax Collector Reports To: Tax Collector Department: Administration Purpose: Provides executive-level, confidential administrative support to an Elected Official. Duties may be clerical, administrative or project-based and include scheduling, arranging meetings, event planning, handling information requests, preparing reports and correspondence and liaising with department members and outside agencies. This position is privy to confidential information which requires diplomacy and discretion. Principal Duties and Responsibilities (*Essential Job Functions) • Organize and expedite the flow of information to and from the Tax Collector* • Manage and maintain the Tax Collector's schedule; make travel arrangements* • Compose correspondence on behalf of the Tax Collector* • Organize and manage Tax Collector files and records* • Conduct research, compile data, and prepare documents, reports, and publications on behalf of the Tax Collector* • Prepare and deliver presentations on organization initiatives* • Facilitate the resolution of customer inquiries, requests and complaints that escalate to the executive level* • Plan and coordinate executive meetings, luncheons, and other business events* • Assist in the overall administration of the executive office by preparing invoices, requisitions, budget requests, and other documents for Tax Collector approval* • Attend meetings, deliver presentations and meet with individuals, special interest groups, and others on behalf of the Tax Collector • Oversee and manage special projects involving diverse administrative operations* • May perform other duties at the direction of the Tax Collector Job Specifications (including knowledge, skills, abilities, and physical requirements) • Considerable knowledge of administrative practices and procedures • Considerable knowledge of principles and processes for providing customer service • Knowledge of the principles of strategic planning and other executive level business activities • Knowledge of a variety of computer software applications such as MS Office Suite and modern technology resources • Knowledge of English grammar, spelling, punctuation, and proper phone etiquette • Strong verbal and written communication skills • Strong reading comprehension and active listening skills • Thorough knowledge of the principles, practices, and organization of government administration • Knowledge of current legislative and policy issues as well as[; public service operations • Strong critical thinking and problem-solving abilities • High degree of accuracy and attention to detail • Ability to remain organized in a fast-paced environment • Strong teamwork capabilities • Demonstrated strong work ethic • Ability to interact effectively and professional via phone, email or other electronic means • Ability to conduct research, collect and analyze data, and prepare reports • Ability to establish and maintain effective working relationships with others • Ability to prioritize work and meet schedules and deadlines consistently • Ability to represent the Tax Collector at meetings and conferences • Ability to maintain confidentiality when dealing with sensitive information • Ability to interact effectively and professionally with elected officials, department heads, and the public • Ability to perform and complete multiple duties concurrently and in a timely manner • Ability to lift items up to 50 lbs. • Work requires regular and reliable attendance working a full-time schedule Monday - Friday, with occasional work on evenings and weekends. • Work may require standing and walking up to 20% of the time Working Conditions • Work is typically performed in a fast-paced, professional office setting. Occasionally, attendance at outdoor work events is required which may include exposure to a variety of weather or other adverse conditions. Certain tasks may require long periods of sitting or standing Requirements AA/AS degree and 3 years of experience performing high level administrative duties; bachelor's degree in political science, public administration, or related field preferred • An equivalent level of education and experience may be substituted as permitted by law • Passion for public service is highly desired • Previous, practical experience through internships, volunteering, or roles working in government or for an elected official preferred Salary Description $64,383 - $103,012

Reporting to the CFO, the Executive Assistant position is a high visibility position that is responsible for assisting in day-to-day administrative functions as well as supporting the Directors reporting to the CFO as needed. This position requires attention to detail, exceptional organizational skills, discretion and confidentiality, resourcefulness, efficiency, and the ability to interact with internal and external business partners in a professional manner. Key characteristics of the role include administrative operations, annual filings, and project management. EDUCATION AND QUALIFICATIONS: Must possess an Associate Degree, Bachelor's degree preferred. Proficient in Microsoft Word, Excel, Outlook, and PowerPoint. Minimum of 3 years work experience with administrative experience supporting an executive. Highly organized and detail oriented to support the many deadlines and organizational requirements. Excellent written and verbal communication skills. Ability to function independently and effectively in a self-directed environment. ESSENTIAL JOB RESPONSIBILITIES: Provides administrative support to the CFO and associated business departments. Coordinates scheduling, collateral, communication and logistics on behalf of the CFO. Assists with information gathering, preparation and submission of annual filings to ensure the organization meets timely and accurate filing requirements and deadlines. (Including corporate insurance, licensing and regulatory credentialing.) Maintain the organization of corporate files as they pertain to the CFO and Finance Department. Maintains the organization of key corporate information and files, electronically and paper copy as appropriate, for areas such as banking, insurance, credentialing, county, and state filings. Acts as a liaison with corporate business partners such as banking, insurance, federal and regulatory. Assists in organizing the monthly financial close timeline and preparing financial portfolios and binders. Receives and processes mail for all CFO departments to ensure correspondence is identified and distributed correctly and timely. All receipt of payments will be electronically logged and then distributed according to internal control procedure. Creates and provides administrative collateral for job descriptions, policies, presentations, and templates for all areas under the CFO responsibility. Assists in the coordination of activities and information related to organizational requests for proposal, new business accounts and building community partnerships. Collaborates and assists in managing the CFO's presentations and associated travel. Completes research and analysis; prepares information at the request of the CFO. Completes payment requisitions and credit card expense reports in accordance with corporate guidelines. Attends various meetings, takes minutes, transcribes, and distributes as assigned. Creates general correspondence for the CFO as requested, to include letters, memorandums, emails, charts, tables, graphs, power points, forms, business plans, process flows, etc. NOTE: All Gulfside Healthcare Services positions (except some Thrift Shoppe Positions) require an AHCA Level 2 Fingerprint screening for eligibility through the AHCA Florida Care Provider Background Screening Clearinghouse. Please refer to this link for more information on this: https://info.flclearinghouse.com

Executive Assistant to CEO Focus School Software is a fast-growing management software company. We thrive on creating some of the most innovative features on the market today, helping educators to meet their evolving needs in classrooms, district management, state reporting compliance, and other facets of student-centered education and technology. Currently, Focus is looking for energetic, creative, and experienced candidates who can help us succeed in our mission to serve an increasing number of districts across the nation. We keep our clients' needs at the forefront of everything we do, and as a company who understands the hard work of today's educators, Focus looks for employees who share our value towards education. Focus is looking to expand our team by adding an Executive Assistant to the CEO. The Executive Assistant will be responsible for managing and maintaining the CEO's calendars and correspondence, generating reports and documentation, as well as serving as a liaison to the CEO and other members of the Executive Team. As the Executive Assistant, you will be expected to work independently, as well as alongside the CEO, and must be able to work well under pressure to handle a wide variety of tasks and confidential matters with discretion. Minimum Qualifications: At least two years of professional experience as an Executive Assistant in a technology-related industry Strong organizational skills that reflect ability to perform and prioritize multiple tasks with excellent attention to detail Proficient in Microsoft Word and Excel Strong written and verbal communication Experience with coding/SQL Job Duties: Maintain CEO's calendar Plans, coordinates and ensures CEO's scheduled is followed Writng queries Arranging travel plans and agendas; compiling documentation for related travel Attend Executive meetings and record minutes Conducting product knowledge research Ordering/Maintaining marketing material Conference coordination (i.e. setting up booths, hotel arrangements) Sales coordination Scheduling demonstrations Preparing agendas and documentation for weekly meetings Daily & Weekly Reports Preparing bi-weekly expense reports Screening Executive emails Demonstrate the highest level of customer/client service Must be willing to travel at least 30% of the time Flexibility concerning after-hours communication with Executives and availability to travel on short notice is a must Focus School Software's compensation package offers the following benefits: Medical Insurance Dental/Vision Insurance Life Insurance Short and Long Term Disability Insurance 401(k) after 6 months Paid Holidays Paid Vacation and Sick Time

Monk Law Group seeks a Personal Assistant to assist management in our busy law practice. The Personal Assistant will work directly with the managing attorney and management on a variety of personal and profesional tasks as assigned. Monk Law Group practices primarily in family law, criminal defense, estate planning, elder law, and personal injury. The firm provides a 401(k) with employer matching contributions; paid holidays; and, bonus opportunities. This position will not be tasked with legal work as a primary function; however, cross-training may be offered in the future. Tasks performed in this position will include, but are not limited to: Calendar Management; Administrative Assistance on Office Tasks; Billing and Collections; Office Supply Management; Marketing and Advertising; and, Miscellaneous Personal and Professional Tasks as Assigned. Requirements: Excellent communication and organizational skills with the ability to multitask Calendar management skills Strong skills in task delegation and tracking In-person attendance Monday-Friday from 8:30 a.m. - 5:00 p.m. at our Lakeland Office Valid Drivers License and Reliable Vehicle

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Associate's Degree or can demonstrate proof of completion within 12 months of hire date; • Two (2) years of prior customer service, administrative or secretarial experience may substitute for the Associate's degree (in addition to the requirements listed in the Experience section). • Highly proficient in word processing, spreadsheet, presentation and/or database software, preferably Microsoft Office-based products (Word, Excel, PowerPoint, Access).

If you are a current University of Tampa student, please search for and apply to student jobs here via Workday. Job applications for current students will not be considered if submitted through the external career center. Details The Administrative Assistant to the Vice President for Marketing and Communications provides high-level administrative, operational, and analytical support to ensure the efficient and effective functioning of the Office of Marketing and Communications. This position supports the Vice President and marketing senior leadership team in managing day-to-day operations, coordinating civic and university partner engagement, maintaining divisional budgets and analytics, preparing board and cabinet materials, and tracking strategic priorities tied to institutional goals. Duties and Responsibilities Executive and Administrative Support - Manage the Vice President's daily calendar, appointments, and scheduling logistics with a high level of accuracy and confidentiality. - Coordinate meeting preparation, including agendas, briefings, background materials, and follow-up actions. - Anticipate information needs, prepare briefing materials in advance of meetings, and ensure the Vice President is thoroughly informed and prepared. - Draft, edit, and proofread correspondence, memos, reports, and presentations for internal and external audiences. - Manage travel arrangements, reimbursements, and procurement card reconciliations in compliance with university policies. - Maintain organized digital and physical filing systems for correspondence, contracts, and institutional records. - Willingness to embrace new technologies and innovative organizational practices. - Knowledge of or the ability to learn quickly The University of Tampa software programs such as Workday and Microsoft Office. Budget and Operations - Track and reconcile the division's operating budget, including invoices, purchase orders, and vendor contracts. - Prepare monthly budget and variance reports; assist with forecasting and resource planning. - Liaise with Finance and Procurement on purchasing, compliance, and reporting needs. - Support the Vice President in ensuring that fiscal and operational processes align with institutional priorities and policies. - Assist in identifying process improvements and digital tools that enhance efficiency, tracking, and reporting accuracy across the division. Board, Cabinet, and Institutional Reporting - Assist in preparing executive-level reports and presentations for the President's Office, Cabinet, and Board of Trustees. - Compile divisional performance data and key performance indicators (KPIs) for monthly and quarterly review. - Coordinate timelines, gather inputs from team leads, and ensure all reporting deliverables meet quality and accuracy standards. - Support the creation of visually engaging presentations and dashboards that communicate outcomes and impact. Public Affairs Support - Provide project support senior leaders within the division as directed by the VP of Marketing and Communications. - Assist with logistics, scheduling, and materials preparation for media relations, crisis communication, and public affairs initiatives. - Support communications tracking and media monitoring efforts, ensuring follow-up and documentation of key outcomes. - Help coordinate messaging, speaking engagements, and event preparation for university leadership and community representation. - Maintain confidentiality and professionalism in handling sensitive institutional and media matters. Civic and Community Partner Engagement - Coordinate logistics and follow-up for the Vice President's participation in civic, community, and industry partnerships - Maintain a calendar of civic, donor, and community events where the Vice President or division is represented. - Track engagements and ensure timely follow-up, briefings, and communications with external stakeholders. - Support preparation of talking points, bios, and event summaries related to civic and community representation. Strategic Initiatives and Project Tracking - Support implementation and tracking of divisional strategic priorities and the Vice President's 90-day and annual plans. - Coordinate divisional planning and goal-setting sessions; monitor progress on key initiatives and institutional deliverables. - Maintain project trackers and assist in follow-up on action items resulting from cabinet, leadership, and cross-divisional meetings. - Collaborate with Marketing and Communications managers to gather data and updates for strategic dashboards and reports. Internal Communications and Team Operations - Serve as a central point of contact for the Office of Marketing and Communications, ensuring seamless communication flow within the division. - Support planning and logistics for team meetings, retreats, and recognition events that foster culture, collaboration, and morale. - Coordinate staff recognition, professional development, and team-building initiatives that reinforce the division's culture of creativity, collaboration, and shared purpose. - Draft and distribute internal division announcements and project updates on behalf of the Vice President. - Assist with onboarding of new employees and maintenance of team rosters, contact lists, and shared resources. Qualifications Required: - Associate's or Bachelor's degree (business administration, communications, or related field preferred). - Minimum of 3-5 years of progressively responsible administrative experience supporting senior executives or managing office operations. - Strong proficiency in Microsoft 365 (Outlook, Excel, PowerPoint, Teams, SharePoint); comfort with analytics and project management tools. - Excellent written and verbal communication skills, with a strong eye for accuracy, detail, and professional presentation. - Proven ability to handle confidential information with discretion and sound judgment. - Demonstrated ability to interact professionally with senior executives, trustees, media representatives, and community partners. - Exceptional discretion, diplomacy, and judgment in managing sensitive and confidential information. - Strong organizational skills, time management, and ability to manage multiple priorities in a fast-paced environment. Preferred: - Experience in higher education, nonprofit, or marketing/communications environments. - Budget and financial management experience, including forecasting and expense tracking. - Familiarity with data analytics or KPI reporting. - Demonstrated ability to coordinate events, civic engagements, or community partnerships. Ideal Candidate Profile The ideal candidate is a proactive, resourceful, and detail-oriented professional who takes pride in anticipating needs and creating order out of complexity. They thrive in a fast-paced, creative environment and are energized by supporting a dynamic, high-performing division. They possess exceptional judgment, professionalism, and interpersonal skills, and they bring a calm, solutions-focused approach to challenges. They are a cultural ambassador-someone who supports the Vice President's servant-leadership style and helps foster a joyful, collaborative, and high-trust team culture within the division. The ideal candidate thrives in an environment where no two days are alike-balancing executive precision with flexibility, tact, and creative problem-solving. They are energized by being a trusted partner to leadership, a reliable point of contact for the campus community, and a behind-the-scenes force in advancing UTampa's national reputation and civic presence. Core Competencies - Professionalism and integrity - Strategic organization and attention to detail - Communication excellence (written, verbal, visual) - Initiative and independent judgment - Collaboration and relationship-building Additional Information • This position reports directly to the Vice President for Marketing and Communications. Required Attachments Please be sure to attach all required documents listed below in the attachment section at the bottom of the "My Experience" page of the application before continuing through the application. 1. Cover letter 2. Resume Work Schedule • This is a full-time, on-campus position based in the Office of Marketing and Communications. • Monday through Friday, 8:30 a.m. to 5:00 p.m. • Summer: Monday through Thursday, 8:00 a.m. to 5:30 p.m. • Occasional early morning, evening, or weekend hours may be required to support events or board/civic engagements. The University of Tampa offers great benefits to include: • FREE Tuition • Generous paid leave • Wellness initiatives • 100% Employer-Funded Health Reimbursement Account • 100% Employer-Paid Short & Long Term Disability Insurance • 100% Employer-Funded Employee Assistance Program • Discounted On-Campus Dining Meal Plans • FREE On-Campus Parking • Access to Campus Amenities (pool, library, campus events and more) • Fitness Center • Pet Insurance • Flexible Spending Accounts • And more! Submission Guidelines To receive full consideration for employment with The University of Tampa, please be sure to submit/upload required documents for this position at time of application submission. Required documents should be submitted in the attachment box at the bottom of the "My Experience" page of the application before continuing through the application. Background Check Requirements Finalists may be required to submit to a criminal background check. Some positions may also require a motor vehicle report and/or a credit report. Additional Information This description is intended to be generic in nature. It is not to determine specific duties and responsibilities for any particular position. Essential functions and overtime eligibility may vary based on the specific task assigned to the position.

Join the People Helping People Velera is the nation's premier payments credit union service organization (CUSO) and an integrated fintech solutions provider. The company serves more than 4,000 financial institutions throughout North America, operating with velocity to help our clients keep pace with the rapid momentum of change and fuel growth in the new era of financial services. Our purpose: We accelerate partners' success through innovative financial technology solutions and inspired service. The Opportunity: This position plays a critical role by providing complex administrative support to the Executive and the Senior Leadership teams (‘leaders'). The Executive Assistant (‘EA') will coordinate and administer highly complex and confidential activities that need to be resolved daily in a responsible, efficient and timely manner. This individual is responsible for managing email and calendaring for their supported leader(s) and may be engaged to support enterprise-level initiatives and events. Being effective in this role requires the skills for building strong, trusting partnerships at executive, administrative, and employee levels across the enterprise. The individual needs to be able to lead tasks that require independent judgment, initiative, and the ability to influence without authority. This position requires with a hands-on, self-motivated, and astute individual who is flexible and thrives in a fast-moving, dynamic environment within an evolving industry. Day in the Life Proactively provide personalized administrative support for multiple members of the Executive Leadership Team (‘ELT') and/or Senior Leadership Team (‘SLT') ensuring routine and complex matters are handled in a timely and professional manner. Calendaring - manage all calendar items, ensure invitations are sent to appropriate audiences, resolve conflicts, anticipate future items and potential conflicts, manage deadlines, ensure sufficient working time. Meeting Management - schedule with appropriate audiences, manage responses, resolve conflicts as needed, coordinate tasks such as contacting participants, preparing agendas, taking and distributing meeting minutes. Event Management - ensure that all arrangements for any corporate sponsored events, industry events, and internal events are completed including travel, room reservations, registration, speaking engagements, etc. through collaboration with internal and/or external teams. Expense Report Management - ensure that expenses are filed in a timely manner and in accordance with Accounting and Billing policies and deadlines. Invoice processing - ensure that invoices are approved in a timely manner - gather any needed information for an informed decision. Travel - book and manage all travel requests including airfare, hotel, ground transportation, dining reservations. Ensure information is readily available per the leader's preference. Presentation and Reports - develop reports and presentations using the appropriate templates as needed. Proofread for acceptability prior to providing to the requestor. Distribute as directed. Manage Correspondence - process email, US Mail, packages, etc. based on agreed upon access with the leader. Route correspondence or action items to appropriate staff and request action/information on behalf of the leader. Initiate follow-up to ensure item was handled if a reply or specific action is requested. Committee Support - where applicable, attend meetings, take minutes, and report on action items as needed. Prepare and maintain correspondence and documents. Act as custodian of corporate documents and records. Onboarding - working with HR to onboard assigned new leader. Complete access request form, ensure equipment, corporate credit card, and facilities access are available day 1; schedule meetings for the first week based on onboarding plan. Confidentiality - must maintain strict confidentiality of information obtained through email, meetings, correspondence, and all other communications. Prioritization - direct and master a prioritization system for email, mail, voicemail and meetings to bring high priority items forward for interactive dialogue and direction. Rapidly handle or delegates the low priority workflow activities. Interact and communicate professionally on all appropriate business priorities at an executive level with all levels of personnel, business partners, subsidiaries, vendors and consultants. Backup - act as a backup for an assigned EA by providing support for the leader(s) they support when EA is out of the office, travelling for work or assigned to a large project. Process Improvements - identify areas of improvement, work with manager to document, coordinate implementation of changes and measure success. Perform other job duties as assigned. Qualifications: Associate degree or five (5) years of administrative/operational support to managers, directors, and/or executives required. Bachelor's degree preferred. Three (3) years of experience as an Executive Assistant required or 5+ years as an administrative assistant or combination of years required. Expert in Microsoft application suite, including Outlook, Excel, Word, and PowerPoint Superior communication skills necessary to comprehend and compile communication on behalf of the leader. Ability to interact and communicate effectively with all levels of internal staff, vendors, and clients. Proficient in clear and effective business writing techniques. Proven ability to adapt to change. Being able to change priorities and quickly move from one task to another as dictated by the leader. Strong organizational skills that enable proactive handling multiple priorities with a sense of urgency. Strong interpersonal skills and the ability to build relationships with all stakeholders. Ability to work under general direction and be able to complete functions with minimal guidance/directions while producing accurate and quality results. Proven ability to handle confidential information with discretion. Adaptable to various competing demands and demonstrate the highest level of customer/client service and response. Ability to effectively work in a high pressure, fast paced environment. Superior problem-solving skills. Ability to anticipate and resolve issues from prior experience. Ability to work effectively independently and as part of a functional team. After normal working hours work may be required to respond to urgent requests. Travel may be required to support on-site or off-site events. About Velera At Velera we are committed to fostering a workplace where every employee feels valued, respected, and connected. We understand, attract and engage a diverse workforce where every employee can live up to their full potential; ensuring that our employee base reflects the consumers we serve. The result of this effort is an inclusive environment where diverse talent thrives. We strive to foster a safe and inclusive work environment for people to bring their authentic selves in order to build a better community within our company and with our partners. Learn more about our commitment to Diversity, Equity, and Inclusion HERE! Pay Equity $67,700.00 - $86,300.00 Actual Pay will be adjusted based on experience and other job-related factors permitted by law. Great Work/Life Benefits! Competitive wages Medical with telemedicine Dental and Vision Basic and Optional Life Insurance Paid Time Off (PTO) Maternity, Parental, Family Care Community Volunteer Time Off 12 Paid Holidays Company Paid Disability Insurance 401k (with employer match) Health Savings Accounts (HSA) with company provided contributions Flexible Spending Accounts (FSA) Supplemental Insurance Mental Health and Well-being: Employee Assistance Program (EAP) Tuition Reimbursement Wellness program Benefits are subject to generally applicable eligibility, waiting period, contribution, and other requirements and conditions Velera is an Equal Opportunity Employer. We consider applicants without regard to race, color, religion, age, national origin, ancestry, ethnicity, gender, gender identity, gender expression, sexual orientation, marital status, veteran status, disability, genetic information, citizenship status, or membership in any other group protected by federal, state or local law. Velera is an Equal Opportunity Employer that complies with the laws and regulations set forth in the following "EEO is the Law" Poster . Velera will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with the legal duty to furnish information. Velera is an E-Verify Employer. Review the E-Verify Poster here . For information regarding your Right To Work, please click here . This role is currently not eligible for sponsorship. As an ongoing commitment to reasonably accommodate individuals with disabilities please contact a recruiter at ********************* for assistance.

Join the People Helping People Velera is the nation's premier payments credit union service organization (CUSO) and an integrated fintech solutions provider. The company serves more than 4,000 financial institutions throughout North America, operating with velocity to help our clients keep pace with the rapid momentum of change and fuel growth in the new era of financial services. Our purpose: We accelerate partners' success through innovative financial technology solutions and inspired service. The Opportunity: This position plays a critical role by providing complex administrative support to the Executive and the Senior Leadership teams ('leaders'). The Executive Assistant ('EA') will coordinate and administer highly complex and confidential activities that need to be resolved daily in a responsible, efficient and timely manner. This individual is responsible for managing email and calendaring for their supported leader(s) and may be engaged to support enterprise-level initiatives and events. Being effective in this role requires the skills for building strong, trusting partnerships at executive, administrative, and employee levels across the enterprise. The individual needs to be able to lead tasks that require independent judgment, initiative, and the ability to influence without authority. This position requires with a hands-on, self-motivated, and astute individual who is flexible and thrives in a fast-moving, dynamic environment within an evolving industry. Day in the Life * Proactively provide personalized administrative support for multiple members of the Executive Leadership Team ('ELT') and/or Senior Leadership Team ('SLT') ensuring routine and complex matters are handled in a timely and professional manner. * Calendaring - manage all calendar items, ensure invitations are sent to appropriate audiences, resolve conflicts, anticipate future items and potential conflicts, manage deadlines, ensure sufficient working time. * Meeting Management - schedule with appropriate audiences, manage responses, resolve conflicts as needed, coordinate tasks such as contacting participants, preparing agendas, taking and distributing meeting minutes. * Event Management - ensure that all arrangements for any corporate sponsored events, industry events, and internal events are completed including travel, room reservations, registration, speaking engagements, etc. through collaboration with internal and/or external teams. * Expense Report Management - ensure that expenses are filed in a timely manner and in accordance with Accounting and Billing policies and deadlines. * Invoice processing - ensure that invoices are approved in a timely manner - gather any needed information for an informed decision. * Travel - book and manage all travel requests including airfare, hotel, ground transportation, dining reservations. Ensure information is readily available per the leader's preference. * Presentation and Reports - develop reports and presentations using the appropriate templates as needed. Proofread for acceptability prior to providing to the requestor. Distribute as directed. * Manage Correspondence - process email, US Mail, packages, etc. based on agreed upon access with the leader. Route correspondence or action items to appropriate staff and request action/information on * behalf of the leader. Initiate follow-up to ensure item was handled if a reply or specific action is requested. * Committee Support - where applicable, attend meetings, take minutes, and report on action items as needed. Prepare and maintain correspondence and documents. Act as custodian of corporate documents and records. * Onboarding - working with HR to onboard assigned new leader. Complete access request form, ensure equipment, corporate credit card, and facilities access are available day 1; schedule meetings for the first week based on onboarding plan. * Confidentiality - must maintain strict confidentiality of information obtained through email, meetings, correspondence, and all other communications. * Prioritization - direct and master a prioritization system for email, mail, voicemail and meetings to bring high priority items forward for interactive dialogue and direction. Rapidly handle or delegates the low priority workflow activities. * Interact and communicate professionally on all appropriate business priorities at an executive level with all levels of personnel, business partners, subsidiaries, vendors and consultants. * Backup - act as a backup for an assigned EA by providing support for the leader(s) they support when EA is out of the office, travelling for work or assigned to a large project. * Process Improvements - identify areas of improvement, work with manager to document, coordinate implementation of changes and measure success. * Perform other job duties as assigned. Qualifications: * Associate degree or five (5) years of administrative/operational support to managers, directors, and/or executives required. * Bachelor's degree preferred. * Three (3) years of experience as an Executive Assistant required or 5+ years as an administrative assistant or combination of years required. * Expert in Microsoft application suite, including Outlook, Excel, Word, and PowerPoint * Superior communication skills necessary to comprehend and compile communication on behalf of the leader. * Ability to interact and communicate effectively with all levels of internal staff, vendors, and clients. * Proficient in clear and effective business writing techniques. * Proven ability to adapt to change. Being able to change priorities and quickly move from one task to another as dictated by the leader. * Strong organizational skills that enable proactive handling multiple priorities with a sense of urgency. * Strong interpersonal skills and the ability to build relationships with all stakeholders. * Ability to work under general direction and be able to complete functions with minimal guidance/directions while producing accurate and quality results. * Proven ability to handle confidential information with discretion. * Adaptable to various competing demands and demonstrate the highest level of customer/client service and response. * Ability to effectively work in a high pressure, fast paced environment. * Superior problem-solving skills. Ability to anticipate and resolve issues from prior experience. * Ability to work effectively independently and as part of a functional team. * After normal working hours work may be required to respond to urgent requests. * Travel may be required to support on-site or off-site events. About Velera At Velera we are committed to fostering a workplace where every employee feels valued, respected, and connected. We understand, attract and engage a diverse workforce where every employee can live up to their full potential; ensuring that our employee base reflects the consumers we serve. The result of this effort is an inclusive environment where diverse talent thrives. We strive to foster a safe and inclusive work environment for people to bring their authentic selves in order to build a better community within our company and with our partners. Learn more about our commitment to Diversity, Equity, and Inclusion HERE! Pay Equity $67,700.00 - $86,300.00 Actual Pay will be adjusted based on experience and other job-related factors permitted by law. Great Work/Life Benefits! * Competitive wages * Medical with telemedicine * Dental and Vision * Basic and Optional Life Insurance * Paid Time Off (PTO) * Maternity, Parental, Family Care * Community Volunteer Time Off * 12 Paid Holidays * Company Paid Disability Insurance * 401k (with employer match) * Health Savings Accounts (HSA) with company provided contributions * Flexible Spending Accounts (FSA) * Supplemental Insurance * Mental Health and Well-being: Employee Assistance Program (EAP) * Tuition Reimbursement * Wellness program * Benefits are subject to generally applicable eligibility, waiting period, contribution, and other requirements and conditions Velera is an Equal Opportunity Employer. We consider applicants without regard to race, color, religion, age, national origin, ancestry, ethnicity, gender, gender identity, gender expression, sexual orientation, marital status, veteran status, disability, genetic information, citizenship status, or membership in any other group protected by federal, state or local law. Velera is an Equal Opportunity Employer that complies with the laws and regulations set forth in the following "EEO is the Law" Poster. Velera will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with the legal duty to furnish information. Velera is an E-Verify Employer. Review the E-Verify Poster here. For information regarding your Right To Work, please click here. This role is currently not eligible for sponsorship. As an ongoing commitment to reasonably accommodate individuals with disabilities please contact a recruiter at ********************* for assistance.

Executive Administrative Specialist Please note: This position is contingent upon the award of a contract. We will provide updates on the status of the contract and next steps during the hiring process. Minimum Qualifications Summary Certification & Education Must possess a current U.S. Passport with ability to travel and work overseas. Must be able to meet COMSEC briefing and Local Element management certification requirements available under the OPNAVINST 2201.4, DoD Instruction 8523.01 and Air Force Manual 17-1301. SECRET security clearance Experience Required Preferred: Prior experience in the preparation and coordination of schedules, drafting of correspondence documents, Microsoft Office, and assisting in the coordination of operational tasks for Department of Defense senior personnel Strong writing, analytical, and reading skills, as well as the ability to effectively communicate Five years' military experience Job Objective Under a five-year contract, the Executive Administrative Specialist will support the United States Marine Corps Forces, Central Command (MARCENT) and subordinate commands. The scope of the requirement includes professional services for MARCENT located aboard MacDill Air Force Base (AFB), Florida, which serves as a Component Command to U.S. Central Command (USCENTCOM). Specifically, the Executive Administrative Specialist will support the Command Element. The Command Element directs executive level management and the required command and control actions for command-wide mission execution. Responsibilities Provide Executive Specialist proficiency level administrative support to the staff. Coordinate travel orders, travel order generation, and coordination of preparatory and closing actions associated with Key Leader Engagements. Support the preparation and coordination of schedules, drafting of correspondence documents, and assisting in the coordination of operational tasks from within and outside MARCENT. This position will directly support MARCENT's Chief of Staff. Manage calendars, including scheduling meetings, appointments, and travel arrangements Prepare correspondence, reports, presentations, and other documents Screen and prioritize incoming calls, emails, and other communications Coordinate communication between executives, staff, and customers Schedule and coordinate meetings, including preparing agendas, taking meeting minutes, and following up on action items Arrange for conference calls, webinars, and video meetings Assist in planning and coordinating events, conferences, and business functions Maintain organized filing systems for electronic and paper documents Ensure that all records are easily accessible and comply with security requirements Oversee office supplies and inventory, and place orders when necessary Ensure the smooth operation of office equipment and arrange for maintenance Coordinate office maintenance and logistics Assist with the management and tracking of special projects Prepare reports, presentations, and materials for project meetings and updates Assist with managing budgets and track expenses Prioritize and manage multiple tasks simultaneously, ensuring that deadlines are met Handle routine tasks with minimal supervision and take initiative in resolving issues Perform general administrative duties such as filing, photocopying, faxing, and scanning Provide additional support as needed, performing all tasks as directed by the Chief of Staff Education & Certification Must possess a current US Passport with ability to travel and work overseas. Must be able to meet COMSEC briefing and Local Element management certification requirements available under the OPNAVINST 2201.4, DoD Instruction 8523.01 and Air Force Manual 17-1301. Security Clearance SECRET security clearance Work Location MARCENT, MacDill Air Force Base, Tampa, Florida Travel: Must support the projected travel in support of government requirements to MARCENT AOR and supporting locations, which includes but not limited to the following countries: Bahrain, United Arab Emirates (UAE), Saudi Arabia, Jordan, Egypt, France, Germany, United Kingdom, Oman, Qatar, Kuwait, Iraq, Israel, Afghanistan, Syria, Lebanon, Yemen, Pakistan, Turkmenistan, Uzbekistan, Kyrgyz Republic, Tajikistan, Kazakhstan, Djibouti, Cyprus, Turkey, Italy, and Greece. The ideal candidate will be available for travel on less than 24 hours-notice to support personnel recovery and training for forward deployed forces. The ideal candidate will possess the ability to execute OCONUS travel throughout the Central Command (CENTCOM) AOR. About Lukos Lukos has been delivering professional services to the Federal Government for 15 years. We help a variety of federal agencies in areas such as national security, homeland security, international development, training, analytics, healthcare, and other professional services. Since our founding, we have grown to support all military services and multiple federal civilian agencies. About Our Name: Lukos is ancient Greek for “wolf”. The characteristics of the wolf match our approach to national security. The wolf is known for cunning, aggression, patience, and teamwork. An individual wolf is smart, strong, and resilient, but the true strength of wolves is their ability to work together as a wolfpack. Kipling said it best in The Law of the Jungle. "For the strength of the pack is the wolf, and the strength of the wolf is the pack." At Lukos we take care of our pack by offering full time employees competitive benefits to include: medical, dental, vision, 401(k), life insurance, short and long term disability coverage, paid time off and Federal holidays. Lukos is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, disability, or national origin.

Schedule: Monday-Friday, 8 AM-5 PM, with occasional evenings, weekends, holidays, and emergency assignments during election cycles. Come Join Our AMAZING team in Facility Operations!!! This position will be pivotal in being the first line of assistance to our customers by routing their calls, emails and work orders to address the issues they report! What Would You Do? * Plans and organizes workflow/tasks. * Sets priorities to meet goals and deadlines. * Applies independent judgment and problem-solving skills; handles difficult situations. * Demonstrates extensive working knowledge of applicable laws, policies, and procedures. * Reviews and maintains department procedures and work instructions. * Oversees quality control; ensures procedures are followed; compliance with law. * Assists Elections Administrators with day-to-day operations. * Oversees and assigns responsibilities to temporary employees. * Assists in developing and updating training materials for temporary employees. * Uses MS Word for updating procedures and developing training materials. * Communicates with public, coworkers, and employees by phone, email, and written correspondence. * Inputs data entry. * Uses MS Excel for tracking ballot statistics, maintaining checklists, and developing work schedules. * Establishes work schedules and reviews timesheets for temporary employees. * Trains temporary employees. * Monitors, maintains, and troubleshoots office and election-related machinery and equipment. * Ensures warehouse and storage areas are organized, clean, and properly maintained. * Conducts routine inspections of machines and warehouse facilities to ensure operational readiness and safety. * Coordinates repairs or service for malfunctioning equipment. * Tracks inventory of equipment, supplies, and materials. What Do you Need To Have? Education and Experience Clerical experience preparing, processing, and maintaining administrative records. High school diploma + 3 years of experience OR Associate degree in a related field + 1 year of experience OR Bachelor's degree in a related field + some relevant experience Highly Desirable Skills * MS Word * MS Excel * Smartsheet * VR Database * Extensive working knowledge of applicable laws, policies, and procedures * Independent judgment and problem-solving skills * Knowledge of machine maintenance and warehouse operations Knowledge, Skills and Abilities * Knowledge of business English, including proper spelling, punctuation, and arithmetic. * Knowledge of modern office methods, practices, and procedures. * Knowledge of laws and rules governing procedures and legal requirements in government office operations. * Knowledge of laws, rules, regulations, policies, and procedures as applied to specialized departmental administrative processes in public service delivery. * Knowledge of modern recordkeeping practices. * Knowledge of county functional and organizational structure. * Ability to use word processing equipment. * Ability to perform equipment maintenance and follow operational safety procedures. * Ability to organize and manage warehouse operations and inventory. * Ability to make formal oral presentations to staff. * Ability to maintain and troubleshoot office and election-related equipment. * Ability to organize and maintain warehouse areas and inventory. * Ability to work independently on complex and confidential secretarial tasks. * Ability to keep complex records, assemble and organize data, and prepare summaries of reports from such records. * Ability to apply computer applications and software effectively. * Ability to compose routine and technical letters and memoranda. * Ability to make minor decisions in accordance with County ordinances and practice. * Ability to establish and maintain effective working relationships as necessitated by the work. * Ability to ensure operational readiness of equipment and maintain warehouse safety and organization. Our benefits rank among the top in the area! * Looking for a strong retirement? We have you covered as members of the Florida Retirement System (FRS) with investment and pension options. * We have deferred compensation programs and wellness centers to name a few perks. Check out these and more! Want To Learn More? Please review the full classification description with the Physical/Mental Demands and Working Conditions at the below link. Administrative Support Specialist 1 , C19

The Executive Assistant to C-Suite/Chief of Staff is an exempt position critical in supporting C-Suite Executive and assisting with overseeing the organization's operations. This position serves as a key advisor and right-hand person to the C-Suite Executive, responsible for driving strategic initiatives, enhancing organizational performance, facilitating communication across departments, fostering innovation, and ensuring smooth execution of the company's vision by overseeing projects and aligning teams to achieve organizational goals. Representing executives to others, arranging travel and correspondence, scheduling meetings, and providing information management support. Critical responsibility will be to limit overload to ensure communication lines are fast and effective and all incoming and outgoing correspondence is properly routed or handled in a timely and professional manner. Executive Support & Communication: Serve as the primary point of contact for all professional communication on behalf of C-Suite executive. Draft and proofread high-volume emails, letters, and professional documents. Coordinate with internal and external stakeholders for seamless communication. Manage the C-Suite s calendar, meetings, appointments, and travel arrangements. Ensure the C-Suite is fully prepared for meetings and engagements. Supervise a team of four admins, delegate tasks, and ensure project deadlines are met. Strategic Planning & Operations: Collaborate with the C-Suite and executive team to develop and implement strategic goals. Align initiatives with the organization's mission and long-term vision. Prepare progress and outcome reports for stakeholders. Guide, coach, and evaluate staff performance while implementing capacity-building initiatives. Project & Performance Management: Oversee planning, execution, and completion of key projects within scope, time, and budget. Implement agile project management frameworks to improve operational efficiency. Develop and monitor key performance indicators (KPIs) to track organizational progress. Lead the implementation of performance management systems to enhance overall efficiency. Oversee monthly data reporting to ensure accuracy and timely deliverables. Skills & Technical Proficiency: Strong communication, writing, and public relations skills. High attention to detail and ability to thrive in a fast-paced environment. Proficient in Microsoft Office Suite (Outlook, Word, Excel, OneDrive, PowerPoint) and cloud-based tools such as Dropbox, DocuSign, and Adobe. Qualifications: Bachelor s degree in Business Administration, Management, or a related field. 5+ years of experience in executive support, strategic planning, or operations management. Proven experience in a leadership or Chief of Staff role within a fast-paced organization. Strong leadership, decision-making, and problem-solving abilities. Experience managing and mentoring teams, with a focus on performance and efficiency. Proven ability to manage relationships with internal and external stakeholders. Experience overseeing projects and driving organizational efficiency. Excellent verbal and written communication skills, with experience drafting high-volume professional correspondence. Ability to multitask, prioritize, and work under pressure in a fast-paced environment. High attention to detail with strong analytical and organizational skills. Aptitude for learning and adapting to new technologies and software. Job Type: Full-time Pay: $80,000 to $90,000 DOE Benefits: Health insurance Paid time off Holiday Pay Dental insurance Life insurance Vision insurance Schedule: 40-50 Hour/Week/Weekend availability Work Location: In person

Job Description Monk Law Group seeks a Personal Assistant to assist management in our busy law practice. The Personal Assistant will work directly with the managing attorney and management on a variety of personal and profesional tasks as assigned. Monk Law Group practices primarily in family law, criminal defense, estate planning, elder law, and personal injury. The firm provides a 401(k) with employer matching contributions; paid holidays; and, bonus opportunities. This position will not be tasked with legal work as a primary function; however, cross-training may be offered in the future. Tasks performed in this position will include, but are not limited to: Calendar Management; Administrative Assistance on Office Tasks; Billing and Collections; Office Supply Management; Marketing and Advertising; and, Miscellaneous Personal and Professional Tasks as Assigned. Requirements: Excellent communication and organizational skills with the ability to multitask Calendar management skills Strong skills in task delegation and tracking In-person attendance Monday-Friday from 8:30 a.m. - 5:00 p.m. at our Lakeland Office Valid Drivers License and Reliable Vehicle Powered by JazzHR jGq2SKdDnM