Executive assistant jobs in Williamsburg, VA

Reporting to the Department Administrator, the Associate Administrator provides administrative support and leadership to a single or multiple Divisions under the auspices of an MCVP Administrator and/or Division Chair. The Associate Administrator consults, advises and assists practice management in providing leadership and direction by performing a combination of the following: financial reporting/management; budget development/monitoring; grants management/administration; physical plant maintenance/space planning; and human resources management. Provides staff supervision while promoting a diverse, equitable and inclusive culture. The Associate Administrator maintains current knowledge of all state and federal laws and regulations and University and Health System policies and procedures. The Associate Administrator ensures that all grants and contract awards are implemented, and reporting requirements are conducted in accordance with established University and sponsoring agencies requirements. The Associate Administrator works closely and in collaboration with different Divisions, physicians, VCU and VCUHS management and administrative personnel. Essential Job Statements Reporting Relationships: The Associate Administrator reports directly to the Department Administrator, with a dotted line relationship to the Division Chairs/Chiefs if applicable. The Associate Administrator works collaboratively with Ambulatory Leaders, Nursing Directors, and other VCUHS and VCU leadership. The Department Administrator works with the Associate Administrator, with input from Division Chairs/Chiefs and Department Chair if applicable, to set annual performance objectives and conduct the annual performance review. Human Resources Management Oversees all human resources functions within the Division(s) and serves as the liaison and contact for all human resources matters. Collaborates with VCUHS Human Resources and the HR Business Advisory team to assist in the design, develop, and implement equitable and inclusive strategic and operational human resource management practices for the department. Manages, supervises and directs assigned administrative/support staff to include determining staffing needs, recruitment, hiring, work assignments, performance evaluation, disciplinary/corrective action and employee training and development. Participates in faculty recruitment for the Department which includes developing pro-formas to assess financial/program impact of new faculty and services; recruitment, advertising, hiring and relocation of new faculty, participating in onboarding new faculty; handling and verifying contracts and agreements; working in collaboration with VCU Human Resources in the administration of the annual faculty salary process, and working with the MCVP compensation plan team; and assisting faculty and other providers in the credentialing process and professional liability verification. Assists with productivity analysis and accountability of Division faculty. Communicates with providers and divisional staff to ensure all remain up to date on current health system policies. Works with the Office of the General Counsel and the VCU Office of Immigration Services as needed on visa issues and all related matters for existing/prospective employees from other countries. Prepares and handles all related paperwork and documents. Administers VCU/VCUHS Human Resources policies and procedures. Serves as the Division's liaison with VCU and VCUHS Human Resources. Prepares and coordinates all required human resources paperwork. Adjusts provider work efforts to ensure illustrations appropriately reflect clinical work expectations of faculty. Collaborates with the MCVP's compensation team to address compensation requests. Responsible for oversight and compliance for education programs in the specialty for which the associate administrator oversees. Works with respective program directors to incorporate house staff into the care model for patients. Financial Management Maintains financial controls for all sources of funds to ensure solvency and compliance with University and Health System policy and accounting regulations and state and federal law. Assists with the development and maintenance of divisional operating budget using the requisite financial accounting systems. Collaborates with division leadership in order to implement an equitable and financially sound operating budget. Monitors expenditures and revenue. Performs statistical analysis for forecasting. Assists with long range financial planning and projection of revenue and expenditures. Manages and maintains all operating accounts. Oversees all financial aspects of the division(s) to include travel, accounts receivables, and purchasing. Reconciles all accounts and researches and resolves variances. Collaborates with internal and/or external third-party partners in the equitable and effective management of the revenue cycle operations. Works with providers to ensure appropriate documentation for clinical activity is consistent with MCVP and Compliance Services policies. Prepares financial statement and reports. Presents financial reports to the Administrator and Division Chairs. Establishes and monitors internal controls of divisional administrative staff as it relates to financial affairs. Assists ambulatory team, as needed and appropriate, in the development of business plans to maintain clinic capacity, expansion, and capital requests. Grants Administration Directs and oversees contract and grant acquisition, written proposals, budget preparation and administration and monitoring of funds to ensure university, state and federal requirements and regulations are met. Administers activities that are necessary to the application and management of grant programs focusing on the fiscal and operational aspects. Analyzes and reviews grant proposals for compliance with agency and VCU requirements. Works with research coordinators to ensure compliance with local, federal and international guidelines regarding conduct of human research. Interprets sponsor programs and advises PI(s), VCU and sponsoring agencies regarding stipulations and the administration of grants. Oversees the administration of expenses charged to grants for appropriateness and confirms that funding is budgeted, and expense is allowable. Oversees submission of regulatory information to institutional Review Board for new and existing clinical trials. Enters into negotiations with sponsors (e.g., NIH, pharmaceutical industry) for budgets and monitors expenses by reviewing and approving all system(s) to track expenditures. Maintains knowledge of computer systems used to support research. Serves as Effort Reporting coordinator for the division. Serves as a liaison to internal and external contacts with PIs, research coordinators, sponsoring agencies, Grants and Contracts Accounting, Office of Research, Office of Sponsored Programs, Purchasing, Accounts Payable, etc. to obtain and manage grants. Space Planning Management Assists with short-term and long-range space planning. Meets with space analysts and determine space requirements. Coordinates activities/projects with Facilities Management, architectural consultants and construction contractors. Determines fiscal requirements for renovations and new building projects. Handles, communicates and coordinates all physical moves. Working with department Administrator, develops pro-formas for consideration and approval of facility projects including any capital requests needed in space expansions. Information Systems Management Assists with all information technology needs for the Division and assists in the implementation and management of hardware and software to support the function of the Division faculty and staff. Obtains and organizes data from multiple systems and sources (MCV Physicians, and VCU Medical Center, etc.) to monitor the fiscal integrity of the Division and remains current with needed computing skills. Handles all computing expenditures and inventory of equipment and software. Clinical Operations Collaborates with Ambulatory to identify opportunities to increase efficiency and effectiveness of clinical practice. Responsible for co-management of provider schedules working with Ambulatory to ensure appropriate clinical outpatient coverage. Works with division chiefs and other leadership to optimize the physician and provider practice, including both outpatient and inpatient. Responsible for communicating and developing plans to increase provider productivity congruent with practice plan standards. Develops business plans to increase outreach and grow market share. Patient Population Not applicable to this position. Employment Qualifications Required Education: Bachelor's Degree in Finance, Accounting, Healthcare Administration, Business or closely related field Preferred Education Master's Degree in Business or Healthcare Administration or closely related field Licensure/Certification Required N/A Licensure/Certification Preferred N/A Years And Type Of Required Experience Minimum of three (3) years of work experience in a healthcare management position with financial and supervisory responsibility OR within one semester of completion from a Master's Degree Program in Healthcare Administration (MHA). Experience with Microsoft software, to include spreadsheets and databases Experience PREFERRED Administrative and/or financial management work experience in an academic medical center and/or large physician group practice. Previous experience with Enterprise Resource Planning Systems, Electronic Health Record systems; and VCU and VCUHS information systems Experience leading diverse teams Other Knowledge, Skills And Abilities Required Must be able to use financial, Human Resources, University and Health System resources to make independent decisions and determine actions necessary to achieve the goals of the Division(s).

Led by Rodolphe Saadé, the CMA CGM Group, a global leader in shipping and logistics, serves more than 420 ports around the world on five continents. With its subsidiary CEVA Logistics, a world leader in logistics, and its air freight division CMA CGM AIR CARGO, the CMA CGM Group is continually innovating to offer its customers a complete and increasingly efficient range of new shipping, land, air and logistics solutions. Committed to the energy transition in shipping, and a pioneer in the use of alternative fuels, the CMA CGM Group has set a target to become Net Zero Carbon by 2050. Through the CMA CGM Foundation, the Group acts in humanitarian crises that require an emergency response by mobilizing the Group's shipping and logistics expertise to bring humanitarian supplies around the world. Present in 160 countries through its network of more than 400 offices and 750 warehouses, the Group employs more than 155,000 people worldwide, including 4,000 in Marseilles where its head office is located. Position Summary The Executive Assistant I - Assistant to the President provides high-level administrative support to the President of an organization. This role involves managing the President's schedule, coordinating meetings and events, drafting correspondence, preparing reports and presentations, and handling confidential information. The Executive Assistant I may also liaise with internal and external stakeholders, oversee special projects, and perform other administrative duties as required. Strong organizational skills, attention to detail, discretion, and effective communication are essential for success in this role. Functions & Duties Description * All administrative support for up to three senior executives, with emphasis on administrative support for the President of CMA CGM (America) LLC. * Act as liaison with all outside agencies and industry contacts on behalf of the President and Senior Executives. * Handle scheduling, travel arrangements (domestic and international) and travel expense reporting for President and Senior Executives. * Ad Hoc reporting and analysis as requested by the President and/or Senior Executives. * Direct involvement with meeting minutes, ad hoc presentations, and preparation of corporate communication materials for the Executive Management team, as requested by the President. * Prepare correspondence on behalf of the President and Senior Executives. * Organize meetings and special events including direct involvement with meeting materials and presentations as requested by the President. Knowledge, Skills, Abilities * Superior skills in using Microsoft Office software, particularly skilled with Microsoft Excel, Word, and Power Point. * Ability to multi-task while maintaining focus and attention to detail. * Discretion and confidentiality are essential. This individual must be able to keep confidences and act with the highest level of diplomacy and tact. * A self-starter who does not need to wait for direction on daily support functions, but who understands when to ask for clarification or permission to move forward with a decision or delivery of a project. * Well spoken and articulate; excellent written communication skills. * Ability to work more than a 40 hour work week, when necessary. Qualifications Education Required/Preferred Education Level Description Required High School Diploma or GED Preferred Bachelor's Degree Work Experience Experience Years of Experience Description General Experience 5-10 years A proven track record working for senior executives, with at least five years of experience supporting the Vice President level or above. Preference will be given to candidates who have supported the President / CEO level. Come along on CMA CGM's adventure! The Company is an equal opportunity employer. All qualified applicants will receive consideration for employment. Discrimination or harassment based upon any protected characteristics as defined by state or federal law is wholly inconsistent with our company values and will not be tolerated. Alternative application methods are available for individuals who are unable to use or access our online application system. For assistance, please contact us at orf.pse_********************** Nearest Major Market: Hampton Roads

Meta is seeking an experienced Executive Administrative Partner to support Directors in the Meta leadership team. The person in this role will need to be a masterful problem-solver and an organizational force given complex calendaring and heavy travel planning. Additionally, the ideal candidate will have exceptional communication skills, and will be resourceful in building relationships across the larger Meta ecosystem. This position is full-time. **Required Skills:** Executive Administrative Partner Responsibilities: 1. Coordinate internal and external meetings 2. Manage complex calendar set-up and movement 3. Prepare expense reports and purchase requisitions 4. Coordinate both domestic and international travel arrangements 5. Organize space planning, strategic offsite events and team all-hands meetings 6. Build cross-functional relationships between departments 7. Partner closely with team lead admins 8. Communicate key organizational and company updates to admins and cross-functional partners 9. General office duties as needed **Minimum Qualifications:** Minimum Qualifications: 10. 4+ years of relevant experience providing administrative support to 1 or more executives 11. 4+ years of relevant experience coordinating travel logistics on behalf of 1 or more executives 12. 4+ years of relevant calendar management and expense report management experience for 1 or more executives 13. Experience prioritizing multiple projects 14. Experience with Microsoft Office and Google Suite **Preferred Qualifications:** Preferred Qualifications: 15. Experience organizing offsite events and team building activities 16. Experience supporting cross-regional teams 17. Experience multitasking and changing direction quickly 18. Experience ensuring confidentiality and discretion in all partnerships **Public Compensation:** $40.38/hour to $55.48/hour + bonus + equity + benefits **Industry:** Internet **Equal Opportunity:** Meta is proud to be an Equal Employment Opportunity and Affirmative Action employer. We do not discriminate based upon race, religion, color, national origin, sex (including pregnancy, childbirth, or related medical conditions), sexual orientation, gender, gender identity, gender expression, transgender status, sexual stereotypes, age, status as a protected veteran, status as an individual with a disability, or other applicable legally protected characteristics. We also consider qualified applicants with criminal histories, consistent with applicable federal, state and local law. Meta participates in the E-Verify program in certain locations, as required by law. Please note that Meta may leverage artificial intelligence and machine learning technologies in connection with applications for employment. Meta is committed to providing reasonable accommodations for candidates with disabilities in our recruiting process. If you need any assistance or accommodations due to a disability, please let us know at accommodations-ext@fb.com.

Virginia Union University (VUU) is a distinguished private institution founded in 1865 that proudly upholds a legacy of academic excellence and community engagement. With a historic 86-acre campus, it offers a dynamic and nurturing environment for its 1,568 undergraduate and graduate students. Virginia Union University is recognized in the 2024 edition of U.S. News & World Report, holding a prestigious position as #39 among Historically Black Colleges and Universities. VUU provides a robust array of academic programs, including 35 Bachelor's, 11 Master's, and one Doctoral degree. Virginia Union University remains steadfast in its commitment to offering accessible, high-quality education, instilling a sense of assurance and confidence in its students. It fosters a vibrant intellectual community dedicated to the holistic development of future leaders. Five fundamental principles (core values) guide Virginia Union University. Each principle is essential to our ability to provide a Best-In-Class educational experience for students, faculty, and staff. These principles help our community understand the right path to fulfilling our institution's mission. The principles are Innovation, Spiritual Formation, Integrity, Diversity & Inclusion, and Excellence. The Executive Administrative Assistant - SDS provides high-level administrative, organizational, and executive support to the leadership of the Student Development Services (SDS) division. This position serves as the primary point of contact for internal and external stakeholders, manages day-to-day operations, and ensures that departmental initiatives are executed effectively. The role requires discretion, professionalism, and the ability to manage complex tasks in a fast-paced university environment while supporting the mission of enhancing the student experience. Responsibilities Provide direct executive support to the Dean/Director, including managing calendars, scheduling, travel arrangements, and correspondence. Draft, review, and prepare reports, presentations, and communications for internal and external audiences. Serve as the first point of contact for the office, handling sensitive information with confidentiality and professionalism. Coordinate meetings, prepare agendas, take minutes, and ensure timely follow-up on action items. Oversee daily office operations to ensure efficiency and responsiveness. Maintain and organize records, files, and databases in compliance with university standards. Support budget tracking, expense processing, and procurement activities for the department. Serve as a resource for students, faculty, and staff seeking information on SDS programs, services, and policies. Coordinate logistics for workshops, events, and training sessions hosted by the department. Manage communications, including newsletters, announcements, and website updates. Collaborate with other university offices to promote holistic student success initiatives. Conduct research, compile data, and prepare reports for leadership review. Education Bachelor's degree preferred; Associate's degree and equivalent experience considered. 3-5 years of progressively responsible administrative support experience, preferably in higher education. Must be able to lift 10 pounds. Application Process Candidates are required to submit their resume, four professional references and a cover letter. The application review will begin immediately and continue until the position is filled. A background investigation and reference check will be required prior to employment. For any questions or concerns, please contact *************. Equal Opportunity Employer Virginia Union University is an Equal Opportunity Employer. We consider qualified applicants without regard to race, color, religion, sex, national origin, sexual orientation, disability, gender identity, protected veteran status, or other protected class. For more information about Virginia Union University, visit VUU About Page.

Körber is the home for passionate people who innovate, collaborate and love what they do. Entrepreneurial spirit is our joint DNA. We develop future technologies and support talents to deploy their skills and reach their full potential. We combine our strong heritage with our understanding for local specifics and a global mindset to bring people together and create valuable solutions for our customers. We aim for being the first to do the right thing at the right time. Join the home for entrepreneurs! Körber Technologies, Inc., a leading Sales and Service company supporting the North American tobacco industry, is currently seeking an Assistant to President & Vice President to join our team. In this role, the the Executive Assistant provides high-level administrative and international coordination support to the President and Vice President. This role manages company-wide travel, oversees company vehicle usage and maintenance, supports customer and financial tasks, and assists with employee and customer events. The position ensures seamless communication with the parent company located outside the United States, prepares reports and presentations, maintains supplies, and handles sensitive information with discretion. Your role in our team * You will manage calendars, schedule meetings, coordinate appointments, and prioritize calls, emails, and requests for the President and Vice President; prepare, edit, and format executive-level documents (presentations, reports, communications) and maintain confidential records and sensitive correspondence * Prepare and submit dashboards, status reports, and updates for global leadership, ensuring all documents and presentations meet international formatting and reporting standards * Oversee all travel arrangements for employees at every level, including booking flights, hotels, car rentals, and ground transportation in alignment with company policy; maintain a standardized travel process, track schedules, itineraries, and expenses, support reimbursement submissions, serve as the primary contact for travel issues, and manage relationships with travel vendors and corporate travel partners * You will maintain company car logs (usage, mileage, fuel), schedule maintenance and repairs, and coordinate vehicle availability with drivers and employees * Run customer reports, update and maintain accurate CRM records, create labels, and manage segmentation for customer communications * Update daily exchange rates for the Treasurer * Order, set up, and occasionally serve food and beverages for events and visits; maintain inventory of drinks, snacks, and event supplies; assist with planning and logistics for employee or client meetings and special events * You will plan and organize leadership meetings, corporate events, executive sessions, plant tours, vendor visits, and customer visits, including travel and hospitality arrangements for international executives visiting the U.S. facility * Review and coordinate local communication topics with Headquarters, and organize internal communications including Town Halls and monthly meetings Your profile * Bachelor's degree preferred; equivalent experience will be considered * 3-5 years of executive administrative experience; background in travel, vehicle, or event management is a plus * Experience with CRM systems and basic financial tasks is preferred * Strong proficiency in Microsoft Office (Excel, Word, PowerPoint, Outlook) * Exceptional organization, attention to detail, and ability to manage multiple priorities * Strong written and verbal communication skills, with discretion in handling confidential information * Comfortable working with international leadership and navigating cross-cultural communication Can you find yourself in this profile? Then you are right at Körber. We look forward to talking with you! Körber Xperience (koerber.com)! Your benefits You will receive: * Competitive salary * Flexible working hours * Paid vacation * Vacation purchase program * Sick days * Paid holidays * 401k Plan with a $1 for $1 match up to 6% of your base income * Medical, dental, vision insurance plans * Basic life and disability insurances, both short and long term, paid by employer * Voluntary life insurance purchase program * Training and Development Program Your working environment at Körber Technologies, Inc. At Körber Technologies, Inc., you will work in an innovative, friendly, diverse environment. You will work with experienced colleagues and will have opportunities to advance your career. Körber Technologies, Inc is part of an exciting industry. As a company, we value our long-term relationships with our customers who value us and our innovative solutions and flexibility. * You will work for a company who values its employees and their contributions * You will work for a worldwide organization and will develop partnerships with your colleagues throughout the globe Equal employer opportunity We are an Equal Opportunity Employer and are committed to ensuring equal employment opportunity to all applicants. All hires to our team are based on qualifications, merit, and business needs. It is our policy to give equal employment opportunities to all qualified persons without regard to legally protected characteristics, or any other consideration made unlawful by applicable federal, state/provincial, and/or local law. Prior to the next step in the recruiting process, we welcome you to inform us confidentially if you may require any special accommodations in order to participate fully in our recruitment experience, please contact us via ****************. We work with selected partners and therefore ask recruitment consultancies to refrain from contacting us by mail or telephone. Disclaimer: The duties listed above are intended only as representation of the essential functions of this position. The omission of specific statements of duties does not exclude them from the position if the work is similar, related, or a logical assignment to the position. The job advertisement does not constitute an employment agreement between the employer and employee and is subject to change at the sole discretion of the employer. Nothing in this document alters an employee's at-will employment status. Please note that the salary information is a general guideline only. Individual compensation will be determined by various factors such as scope and responsibilities of the position, experience, education, skills, location, and market and business considerations. Applications must be submitted via our career site. #LI-BH1 #LI-onsite Apply now and join our team! Ready for your next step? Click on 'Apply now' to get started right away! As long as the position is advertised, you can apply at any time. We value diversity and therefore welcome all applicants - regardless of gender, nationality, ethnic or social origin, religion/belief, disability, age, sexual orientation and identity, and any other protected status. You can find out more about our culture here Culture at Körber - it's worth taking a look! If you have any questions or technical problems, please send us an e-mail to ****************. Brenda Suheili Hernandez Nazario is the responsible person for this job advertisement. We work with permanent partners and therefore ask recruitment consultants to refrain from contacting us by e-mail or telephone. Körber Technologies GmbH is the lead company of the Körber Business Area Technologies. Körber is an international technology group with about 13,000 employees at more than 100 locations worldwide. In the Business Areas Pharma, Supply Chain, and Technologies, the Körber Group offers products, solutions and services that inspire. We, the Körber Business Area Technologies, develop customized solutions in the areas of machinery, equipment, software, measuring instruments, flavors, and services with a focus on the food and beverage industry. Beyond, our range of offerings includes innovative concepts for battery cell production. With our 25 global production, sales and service locations, we see ourselves as a strategic partner to our customers. Always keeping their goals in mind, we supply, deliver and integrate outperforming technologies with passion, precision and performance to help them reach their full potential.

**_What IT Infrastructure & System Administration contributes to Cardinal Health_** Information Technology oversees the effective development, delivery, and operation of computing and information services. This function anticipates, plans, and delivers Information Technology solutions and strategies that enable operations and drive business value. IT Infrastructure & System Administration develops, implements and governs standard IT policies and procedures and oversees the enterprise infrastructure. This job family assesses system health, manages system resources, and provides operational support for the organization's databases. IT Infrastructure & System Administration also manages the organization's server and storage environments and operations, including selecting and managing virtual and physical vendors. We are seeking a highly skilled **Business Analyst** with expertise in **ServiceNow Enterprise Architecture Workspace** and **Configuration Management Database (CMDB)** . In this role, you will act as a bridge between business stakeholders and technical teams, ensuring accurate configuration data and enabling enterprise architecture insights that drive IT service excellence. **Key Responsibilities** **Project & Stakeholder Management** + Develop and maintain project plans, track progress, and communicate updates to stakeholders. + Manage expectations and align deliverables with IT policies, resource constraints, and best practices. **Requirements Gathering & Analysis** + Collaborate with stakeholders to gather and analyze business requirements for EA Workspace and CMDB. + Create process flows, data models, and wireframes to document requirements clearly. + Translate business needs into functional specifications and user stories. **ServiceNow Expertise** + Configure and optimize CMDB data models to ensure data integrity and compliance with enterprise architecture standards. + Support CI lifecycle management and maintain accurate CI relationships. + Work closely with ServiceNow developers and architects to implement solutions. + Conduct surveys, gap analysis and recommend improvements to existing ServiceNow processes. **Testing, Documentation and Training** + Create and execute test cases; manage UAT and obtain user acceptance sign-off. + Maintain documentation including workflows, data dictionaries, and training materials. + Leverage business knowledge to drive process improvements and enhance system usability. + Provide trainings to stakeholders **_Qualifications_** + 4-8 years of experience, preferred as a Business Analyst in ITSM environments. + Bachelor's degree in related field, or equivalent work experience, preferred + Minimum 2 years hands-on experience with **ServiceNow EA Workspace (Application Portfolio Management)** , **CSDM** , and **CMDB** modules. + ServiceNow certifications (CSA, CIS for CMDB/APM). + ITIL v3/V4 Foundation certification. + Experience implementing systems using Agile methodology. + Strong analytical, problem-solving, and communication skills. + Proficiency in tools such as Lucid charts, MS Word, MS Excel, and collaborative platforms like Google Drive. **_What is expected of you and others at this level_** + Applies comprehensive knowledge and a thorough understanding of concepts, principles, and technical capabilities to perform varied tasks and projects + May contribute to the development of policies and procedures + Works on complex projects of large scope + Develops technical solutions to a wide range of difficult problems + Solutions are innovative and consistent with organization objectives + Completes work; independently receives general guidance on new projects + Work reviewed for purpose of meeting objectives + May act as a mentor to less experienced colleagues **Anticipated salary range:** $80,900 - $127,050 **Bonus eligible:** No **Benefits:** Cardinal Health offers a wide variety of benefits and programs to support health and well-being. + Medical, dental and vision coverage + Paid time off plan + Health savings account (HSA) + 401k savings plan + Access to wages before pay day with my FlexPay + Flexible spending accounts (FSAs) + Short- and long-term disability coverage + Work-Life resources + Paid parental leave + Healthy lifestyle programs **Application window anticipated to close:** 12/31/2025 *if interested in opportunity, please submit application as soon as possible. The salary range listed is an estimate. Pay at Cardinal Health is determined by multiple factors including, but not limited to, a candidate's geographical location, relevant education, experience and skills and an evaluation of internal pay equity. _Candidates who are back-to-work, people with disabilities, without a college degree, and Veterans are encouraged to apply._ _Cardinal Health supports an inclusive workplace that values diversity of thought, experience and background. We celebrate the power of our differences to create better solutions for our customers by ensuring employees can be their authentic selves each day. Cardinal Health is an Equal_ _Opportunity/Affirmative_ _Action employer. All qualified applicants will receive consideration for employment without regard to race, religion, color, national origin, ancestry, age, physical or mental disability, sex, sexual orientation, gender identity/expression, pregnancy, veteran status, marital status, creed, status with regard to public assistance, genetic status or any other status protected by federal, state or local law._ _To read and review this privacy notice click_ here (***************************************************************************************************************************

Fahrenheit Advisors has been retained to assist our client, Goodwill of Central and Coastal Virginia, in their search for a Senior Executive Assistant supporting their Chief Executive Officer in Richmond, VA. About Goodwill of Central and Coastal Virginia Goodwill of Central and Coastal Virginia has served 44 cities and counties for over 100 years, spanning from north of Richmond to the North Carolina border and Virginia Beach. As a financially resilient 501(c)(3) nonprofit, it employs over 1,300 people and generates $95 million annually through donated goods and business services. A top 25 performing Goodwill in the nation, the organization operates 36 retail stores, 3 outlets, 2 auctions, and eCommerce via ShopGoodwill.com, handling more than 4.5 million transactions each year and diverting 55 million pounds of material from landfills. Operations are supported from three major centers in Richmond, Hampton, and Virginia Beach. The organization's strategic plan is to continue its pattern of growth to expand delivery of its mission. Committed to helping individuals with barriers to employment-such as disabilities, incarceration, or homelessness-Goodwill directly supports Goodwill Academy™ of Virginia, putting over 85% of revenue into its mission of changing lives through the power of work. The organization lives its core values of Innovation, Respect, Integrity, Learning, Teamwork, and Commitment. Position Summary The Senior Executive Assistant provides high-level administrative support, project coordination, and executive support to the CEO and serves as a key partner in ensuring the CEO's time, priorities, and communications are well managed. This role requires strong judgment, discretion, professionalism, and a service-oriented mindset. The ideal candidate excels in supporting others, anticipating executive needs, preparing and coordinating meetings-particularly Board meetings-and ensuring alignment with organizational priorities. While the role offers opportunities for professional growth, its primary focus is on providing exceptional support, taking direction effectively, and navigating change with composure and adaptability. Key Responsibilities Administrative Support Perform comprehensive administrative duties including calendar management, scheduling internal and external meetings, coordinating logistics, and handling professional correspondence, emails, and phone calls. Prepare, review, and prioritize correspondence and materials requiring the CEO's attention; assist in determining proper next steps. Maintain highly confidential business and personal information with discretion. Utilize Microsoft Office, Apple technology, SharePoint, and social media platforms; create high-quality presentations, reports, and communication materials. Support the CEO's work with appointed Boards, Committees, and community partners. Board & Meeting Preparation Develop agendas, slide decks, scripts, briefing packets, and meeting materials using established templates and direction from the CEO. Coordinate all meeting logistics including room setup, AV needs, meals, materials, attendance tracking, and visitor logistics. Take clear and accurate meeting minutes and ensure timely distribution. File and maintain all Board and Committee documents in accordance with governance protocols. Coordinate meeting follow-up including action item tracking, document storage, and preparation for next steps. Calendar & Event Coordination Manage the executive's calendar to align with priorities, prevent conflicts, and ensure adequate preparation time. Coordinate and support retreats, events, and executive meetings, ensuring seamless operations. When appropriate, act on behalf of the executive to maintain momentum and positive engagement with stakeholders. Relationship Management & Communication Build and maintain strong, professional relationships with internal teams, Board members, community partners, and external stakeholders. Serve as a polished representative of the CEO, communicating on their behalf when needed. Support a collaborative, values-based work environment, modeling professionalism and service. Project Coordination Coordinate and monitor multiple tasks and initiatives to ensure timelines remain on track. Conduct research and gather data to support decision-making when requested. Identify potential barriers and present practical solutions, maintaining communication with the CEO and other stakeholders. Support projects by managing details, documentation, deadlines, and follow-through-not by directing or owning project outcomes. Desired Competencies & Qualifications 5+ years of experience supporting C-suite executives or comparable senior leaders. Bachelor's degree preferred. Exceptional organizational skills, accuracy, and attention to detail; ability to multitask and prioritize effectively. Strong skills in event and meeting coordination, presentation development, and documentation. Proficiency in Microsoft Office Suite, Apple technology, SharePoint, and social media platforms; expert-level proficiency in Outlook, Word, and PowerPoint. Superior communication and relationship-building skills; maintains calm and professionalism under pressure. High degree of discretion, emotional intelligence, and maturity in handling sensitive information. Service-oriented mindset with strong supportive instincts; thrives in a role centered on enabling others' success. Ability to take direction, adjust quickly to shifting priorities, and navigate change with flexibility and a positive attitude. Action-oriented, dependable, curious, and committed to ongoing learning and improvement.

MAJOR AREAS OF ACCOUNTABILITY • Provide executive-level administrative support • Handle day-to-day administrative needs of the executive & senior leadership team • Coordinate calendars, meetings, and time demands with limited supervision o Recognize urgent and time-sensitive requests o Advise others on how to best coordinate with the executives and organization o Use independent discretion to manage, modify, schedule and decline requests • Arrange global travel reservations, including: multi site visits, meetings with internal & external participants, and flexibility to make last minute changes • Perform a variety of other administrative duties that may include: o Screening and directing phone calls o Composing correspondence/email to convey relevant information with appropriate clarity and tone o Creating documents, reports, presentations, and spreadsheets - exercising judgment regarding layout and style o Scheduling meetings, conference rooms, office space, etc. o Preparing and routing agendas and other meeting-related materials o Investigating and making arrangements for technical equipment or support o Attending meetings, taking notes, preparing minutes, capturing commitments, and assisting with follow-up o Anticipate the executives needs/requirements and actively resolve issues o Flexible to handle both routine and urgent issues that might arise outside of normal office hours o Represent the executives proficiently and professionally o Must act professionally at all times Additional Information All your information will be kept confidential according to EEO guidelines.

The Senior Administrator leads overall operations of the Department of Medicine, the largest department within VCU Health (VCUH), MCV Physicians (MCVP) and the School of Medicine (SOM), which includes high volume and high complexity state of the art compassionate patient care across 11 medical specialties. The Department of Medicine is home to several nationally and internationally recognized clinical programs and centers of excellence including large transplant programs with growing volumes and clinical locations. Faculty in the Department also serve in the NCI Comprehensive Massey Cancer Center, the Stravitz Sanyal Institute for Liver and Metabolic Health (ranked #9 in the world) and the Pauley Heart Center (the top-rated cardiovascular hospital in Virginia). There are over 350 full-time faculty, 190 advanced care providers and large residency and subspecialty fellowship programs. The Department has a robust and growing portfolio of research efforts from clinical to basic and translational science with many researchers ranked at the top of their field. The administrative structure supports the tripartite mission, 11 medical specialty divisions and many cross departmental and cross school collaborative endeavors. This position will include activities related to future growth, marketing, increasing access, patient/provider experience and optimizing the department practices across the organization both ambulatory and in-patient locations. The Senior Administrator establishes processes, procedures, and implements best practices to maximize value, efficiency, and fiscal results. The Senior Administrator collaborates with departmental leadership VCUHS VP Ambulatory and Chief Operating Officer, MCVP to improve clinic operations. The Senior Administrator works with the Chief Operating Officer of MCVP in providing direction to promote the vision; and assists in the implementation of strategies, to support the business functions in collaboration with departmental leadership teams. The Senior Administrator partners with MCVH leaders, MCVP, and with the department chair and leaders to maximize access and efficiency of existing and new in patient operations and to collaborate on the development and implementation of service line models where applicable. The Senior Administrator will partner with SOM leaders to oversee and grow educational programs including ACGME accredited residencies, fellowships, medical school clerkships, and support pre and postdoctoral trainees within the Department. The Senior Administrator will provide operational support for research teams and their activities including basic, clinical and translational research and will partner with faculty and colleagues in the areas of development and medical philanthropy. Licensure, Certification, or Registration Requirements for Hire: Not applicable Licensure, Certification, or Registration Requirements for continued employment: CPA, or CMPE preferred Experience REQUIRED: • Minimum of Seven (7) years of increasingly responsible financial management, administrative/ operational, and/or supervisory work experience in healthcare setting • Demonstrated leadership and initiative in healthcare service excellence and business growth • Demonstrated success working in a matrixed management model • Experience of educational and scholarship programs and funding Experience PREFERRED: • Ten (10) or more years of experience of administrative and/or financial management work experience in an academic medical center and/or large physician group practice • Experience with development of clinical service lines in complex organizations • Experience with fund accounting desirable Education/training REQUIRED: • Bachelor's degree in Business Administration, Finance, Healthcare Administration or related field Education/training PREFERRED: • Master's degree in Business Administration, Finance, Health Care Administration or related field. Independent action(s) required: • Receives general guidance and direction from Chief Operating Officer and the Chair of the Department on strategic and policy issues and works collaboratively with the COO, MCVP and Chair concerning matters involving the administrative, faculty and financial management of the Department, while ensuring compliance with VCUHS expectations. Supervisory responsibilities (if applicable): • Directs oversight of department leadership within assigned specialty(s). • The Senior Administrator directly reports to the Chief Operating Officer, MCVP, as well as dually reporting to the Chair of the Department. • Both will work with the Senior Administrator to set annual performance objectives, to conduct the annual performance review, and to set annual compensation. Additional position requirements: • Must be available as needed to faculty and staff on all shifts, locations, etc. • Age Specific groups served: N/A • Physical Requirements (includes use of assistance devices as appropriate): Physical: Lifting 20-50 lbs. Activities: Prolonged sitting, Walking (distance). Mental/Sensory: Reasoning, Problem solving, Speak clearly, Write legibly, Reading, Logical thinking. Emotional: Fast pace environment, Able to handle multiple priorities, Frequent and intense customer interactions, Able to adapt to frequent change. EEO Employer/Disabled/Protected Veteran/41 CFR 60-1.4.

The Police Department is looking for an organized professional with demonstrated success in increasingly complex financial environments and strong qualifications in the areas of budget, accounting, supervision, procurement, contract management, payroll and human resources. This position reports directly to the Chief of Police and acts as the Accounting Division Manager for an $80M+ operating budget. Responsibilities include: Oversee accounting operations to include 2 direct reports performing Accounts Payable, Accounts Receivable, General Ledger and Procurement duties. Payroll Supervisor to include three direct reports supporting a complement of more than 600 department employees. Grant financial manager to include financial reporting and closeouts. Coordinates and submits annual department operating and capital budgets to include expense, revenue, and personnel projections. Prepares monthly and year-end financial statements and analysis for the General Fund, Fee Supported Activities and Special Revenue programs within the Police Department in accordance with Generally Accepted Accounting Principles. Develops policies and procedures in consultation with Command Staff to ensure efficient operations in compliance with City policy. Required Qualifications VOCATIONAL / EDUCATIONAL REQUIREMENT : Requires a bachelor's degree in accounting or a closely related field. EXPERIENCE REQUIREMENT : In addition to satisfying the vocational/education standard, this class requires a minimum of four years of related, full-time equivalent experience. SPECIAL CERTIFICATIONS AND LICENSES : Requires a valid driver's license and driving record in compliance the City Driving Standards. SPECIAL REQUIREMENTS : Employees may be expected to work hours in excess of their normally scheduled hours in response to short-term department needs and/or City-wide emergencies. Emergency operations support work and work locations may be outside of normal job duties. Preferred Qualifications Governmental Accounting experience Public Safety and Civilian FLSA Experience with the following software applications: Dimensions (Kronos), PeopleSoft Financials, Munis (Payroll), grant management software. Work Schedule Days: Monday-Friday Shifts: 8:00 am to 5:00 pm Employees may be expected to work hours in excess of their normally scheduled hours in response to department needs and/or City-wide emergencies.

Love your job and fuel your passion. As a Mechanical Construction Administration Specialist with Swanson Rink, you will play an integral role as an extension of our mechanical design team. You will have the opportunity to work on exciting, fast paced projects with high-profile clients in a collaborative process to find the right solutions for their unique needs. You will work closely with Project Managers, Project Engineers, Senior Engineers to ensure that our exciting projects are being constructed as designed. Get to Know Us:INTEGRITY | ENGINEERING EXCELLENCE | LEGACY Founded in 1949, Swanson Rink specializes in designing mechanical, electrical, fire protection, plumbing and technology infrastructure for data centers, airports, and other complex buildings. Ranked among Building Design + Construction top Engineering Firms for both Airport and Data Center design four years running! Our Impact: Swanson Rink provides endowed scholarships to support engineering students, invests hundreds of hours a year in employee training and development, and we encourage our team to Cultivate Curiosity through a monthly presentation series led by team members on the latest issues and trends facing our clients. Follow us on LinkedIn! What Can We Offer You for All Your Hard Work? The opportunity to work on complex, exciting projects for high profile clients Focused training and professional development, mentorship, professional career growth opportunities Paid professional membership fees, tuition reimbursement, training allowances, prep and exam coverage for certifications and licenses EcoPass/Commuter benefits (Denver) Stock purchase plan Company paid holidays, Paid Time Off, paid parental leave Vision, dental and medical insurance with employer HSA contributions, FSA options Monthly technology allowance Traditional and Roth 401(k) with immediate vesting on matching contributions Your Job Responsibilities: Work with the Project Managers and Engineering discipline leads to track and closeout all construction related submittals and request for information (RFI's). Act as the liaison between contractor and the design team during the construction administration phase to address questions regarding the design and/or field conditions prior to item being memorialized into an RFI. Review and answer contractor RFIs related to mechanical and plumbing design elements. Review contractor submittals related to mechanical and plumbing elements, compared against the design standards. Read, analyze, and interpret technical procedures, codes, governmental regulations, plans, details, and specifications. Ability to author reports and business correspondence. Conduct site visits based on the progress on-site. Observes the Work in progress and issues reports to the Contractor and Project Team to identify general progress, contract schedule compliance and construction document deviations. Participate in Commissioning Planning as needed. Peer review design documents, schematics, and specification sheets as part of the Quality Control process for upcoming projects. Evaluation of the Construction Administration process and implement process improvements, e.g., project consistencies, close-out procedures, technology, QA/QC procedures. Assist to mentor junior staff in Construction Administration best practices and create and maintain strong, productive team relationships. Requirements Your Requirements and Qualifications: A Bachelor's Degree in Engineering or Construction Management, plus a minimum of 5 years of experience in Design Engineering or Construction. Experience with Mechanical and Plumbing disciplines. Construction experience in lieu of engineering degree will be considered. Experience with hyperscale data center construction projects is a plus. Must be available to travel approximately 25%. Requires the ability to pass background checks, security screenings or drug testing as required by our clients and/or Federal contracts. Must be authorized to work in the United States. Salary of $85,000 - $130,000 and will be based on several factors including experience, knowledge, skills, and abilities of the applicant. Equal Employment Opportunity/Veteran/Disability Note to Staffing Firms: To protect the interests of all parties, Swanson Rink does not accept unsolicited resumes from any source other than directly from an applicant or from an approved vendor with a fully executed written agreement. Swanson Rink is not responsible for any placement fees associated with unsolicited resumes.

Title: 00800 - Administrative and Program Specialist III State Role Title: Admin and Office Spec III Hiring Range: $29,772 - $41,500 Pay Band: 3 Agency Website: *********** Recruitment Type: General Public - G Job Duties Norfolk State University Parking Office seeks applicants for an Administrative and Office Specialist III. This position provides customer service in the Department of Parking Services. Parking Services provide adequate, safe, and accessible parking services for the entire campus community. Our office is proactive in meeting the needs of the university through assessments of parking needs and through the development of effective measures to continuously enhance customer services. Our office must be polite, courteous, speak with precise authority, and be clear, distinct, and cautious when dealing with the customer. These administrative functions include record-keeping and maintenance, maintaining the departments tracking log for all incoming and outgoing documents, orders equipment and supplies when needed via the university's procurement interface. Conduct an inventory of all equipment and supplies within the department. Oversees the process for payroll deduction. The successful candidate will be responsible for the following duties: 1. Inserting customers' information into Flex and overseeing the payment process. 2. Developing and maintaining a manual program to effectively and efficiently communicate outstanding citations to the Office of the Bursar, resulting in a financial hold being placed on the student account. 3. Accurately and effectively maintain the Parking services webpage and ensure all vital information is available to the customers. 4. Creating memos and campus-wide communications and ensure the dissemination of important information that would affect the customers' parking experience on campus. 5. T2 Administrator 6. Maintain the line of Communication with the Vendors. 7. Maintain the New online parking portal and service flow. 8. Assistant to the Manager of Parking Services. Oversees the daily operation in the Manager absence and attend meetings. Minimum Qualifications 1. Considerable experience with oral and written communication skills, as well as be customer service oriented. 2. Considerable experience with phone etiquette and verbal communication skills. 3. Demonstrated ability to work independently and take appropriate initiative with minimum supervision. 4. Demonstrated ability to evaluate complaints from the customers and to determine the appropriate action required. 5. Demonstrated ability to interpret, explain, and apply a variety of rules, regulations, and standard policies and procedures. 6. Demonstrated ability to set up filing systems, draft memos, letters, and emails. 7. Demonstrated ability to work well in interrupt mode in an environment with changing priorities; submit reports in a timely matter with no more than two errors a month. 8. Demonstrated ability to be trained and learn the T2 Flex System. 9. Considerable experience with payroll. 10. Working all special events. 11. Assist with special events to include planning and coordinating placement of cones and reserve spaces for large or small events, daily and on weekends. 12. Assist the Ticket Writers when staff shortage accrue. 13. Work the Gates when needed. 14. The ability to work evening and nights to include working rotating shifts and some holidays. Additional Considerations 1. Considerable experience working in an administrative assistant role in higher education. Special Instructions You will be provided a confirmation of receipt when your application and/or résumé is submitted successfully. Please refer to “Your Application” in your account to check the status of your application for this position. NSU is committed to providing equal employment opportunities for all persons and applicants, without regard to age, color, disability, gender, national origin, political affiliation, genetic information, religion, sexual orientation, sex (including pregnancy) or veteran status. NSU encourages and invites minorities, women, individuals with disabilities and veterans to apply. Contact Information Name: Norfolk State University Phone: ************ Email: Email material not accepted. In support of the Commonwealth's commitment to inclusion, we are encouraging individuals with disabilities to apply through the Commonwealth Alternative Hiring Process. To be considered for this opportunity, applicants will need to provide their AHP Letter (formerly COD) provided by the Department for Aging & Rehabilitative Services (DARS), or the Department for the Blind & Vision Impaired (DBVI). Service-Connected Veterans are encouraged to answer Veteran status questions and submit their disability documentation, if applicable, to DARS/DBVI to get their AHP Letter. Requesting an AHP Letter can be found at AHP Letter or by calling DARS at ************. Note: Applicants who received a Certificate of Disability from DARS or DBVI dated between April 1, 2022- February 29, 2024, can still use that COD as applicable documentation for the Alternative Hiring Process.

The Administrative Assistant performs passenger travel processing requirements to facilitate the movement, of service members, DoD civilian employees, and authorized dependents by all modes of transportation within Continental United States (CONUS) and Outside Continental United States (OCONUS) IAW DTR Part I, Joint Travel Regulations (JTR), DOD 4500.9-R, local DTS business rules and any other service-specific governing directives. Additionally, the ideal candidates provides official travel assistance to include the movement of DoD passengers in conjunction with the Travel Management Company (TMC). The person in this position defines and advises customers of entitlements; provides counseling, arranges, prepares, and distributes documentation for authorized personnel movement. This position works closely with the government representatives and supported customers, both internally and externally. Must have outstanding verbal and written communication and interpersonal skills; ability to interact effectively across all levels of the organization and with outside organizations/customers. Must possess the ability to protect and maintain confidentiality and to execute tasks and projects independently. Must be an exceptional team player, proactive, self-motivated, well organized and detail oriented. Essential Functions of the Position Select and apply appropriate travel guides, methods, techniques, and work sequences to effectively accomplish work. Process and obtain port calls from the Air Mobility Command Passenger Reservation Center for OCONUS travel, utilizing the Global Air Transportation Execution System (GATES) IAW DTR Regulation 4500.9-R (Part I). Perform international travel duties and make travel arrangements for DoD military and civilian personnel travel for deployments, permanent change of station (PCS) temporary change of station (TCS) and temporary duty (TDY). Arrange commercial charter bus transportation for group travel of two or more individuals, independently or in conjunction with SDDC, and issue the required documentation IAW DTR 4500.9-R (Part I). Advise, counsel, arrange, prepare, and distribute documentation for authorized military and civilian personnel and family members on personal property shipments IAW DTR 4500.9-R, Part IV; Joint Travel Regulation (JTR), and service specific guidelines. Provide desk side counseling to members on shipping and storage entitlements, owner and carrier responsibilities, and claims liability, IAW the JTR, DTR 4500.9-R (Part IV), and all other personal property regulatory directives. Determine entitlements and prepare and process all documentation necessary to effect shipment, storage, Human Remains, and delivery of personal property (household goods, baggage, and mobile homes). Perform assignments with minimal technical assistance. Review work for compliance with regulatory guides and program policies and for soundness of decisions and conclusions. Provide reports and statistical data of all transportation activities. Submit monthly traffic activity reports to Site Lead for compilation. Process incentive payments and reimbursements. Route and award personal property shipments for pick up. Process request for extension of travel and transportation entitlements. Perform other relevant duties as assigned. Supervisory Responsibilities No direct supervisory responsibilities. Physical Demands Required to walk, stand, sit and move about the property for long periods of time. Ability to lift and/or move up to 50 pounds. Work Environment Indoor Office environment. Noise level is nominal. Minimum Qualifications High School diploma or GED, and a minimum of six months of related work experience. Two (2) years of recent and relevant experience in traffic management or aerial port organization as a Travel Clerk, preferred. Must be able to use Microsoft Office (Word, Excel, PowerPoint, Outlook, etc.). Strong written and verbal communication skills. Must fluently speak, write, read, and understand English. Strong Organizational Skills. Ability to multi-task. Possess a Valid State Drivers' License. Security Requirements Must be a US Citizen. Must have an active Secret Clearance or be able to obtain a Secret Clearance. Red River Science & Technology, LLC is an Equal Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, protected veteran status or status as an individual with a disability. EOE/Minority/Female/Disabled/Veteran. We reserve the right to modify or revise the job descriptions in part or in their entirety. Reasonable accommodation will be made in accordance with governing law

Prince George County Department of Social Services is currently accepting applications for the position of Administrative Support Specialist II. This front desk position will be involved in a wide spectrum of duties providing clerical support to Benefits Programs, Family Services and Administrative staff. The outlined duties include greeting walk-in customers, answering, and forwarding calls to appropriate staff, processing and scanning daily mail, ensuring accuracy and completeness of applications; scheduling appointments for clients applying for benefits, entering data through Application Registration into VaCMS, preparing reports; typing, word processing and data processing duties; assisting clients. The ability to maintain confidentiality is required. For the complete job description, please click here. Thorough knowledge of standard office practices, procedures, equipment and secretarial techniques; thorough knowledge of business English, spelling and type accurately at a reasonable rate of speed; ability to make arithmetical calculations; ability to operate standard office equipment; ability to interact positively with difficult members of the public; ability to follow oral and written instructions; ability to establish and maintain effective working relationships with associates, clients and the general public; excellent customer service skill is required. Knowledge of department programs and policies preferred. Any combination of education and experience equivalent to graduation from high school including or supplemented by courses in typing and considerable clerical experience.Work may be required at times, outside of normal business hours to accommodate the needs of the client. To apply online visit our website at ***************************** To be considered for this position, applicants must fill out a County application which can be completed online. For additional information, please call *************. EOE.

The Security Administrative Support Specialist provides comprehensive assistance to the Command Security Manager in managing personnel security and clearance programs across COMNAVSURFLANT Headquarters and subordinate commands. Key Responsibilities Conduct clearance and access control audits for HQ and subordinate personnel. Maintain security documentation per SECNAV 5239.3 standards. Support DON Information Systems Personnel Security requirements. Prepare clearance audit reports and updates for CNSL leadership. Support the Command Security Manager during inspections and security reviews. Qualifications U.S. Citizenship required 5 years of Navy security administration experience 2 years as a Facility Security Officer (FSO) preferred Proficiency in Microsoft Office and Navy personnel databases Knowledge of SECNAV and DoD security policies Required DoD Systems, Tools, and Framework Experience Joint Personnel Adjudication System (JPAS) / DISS e-QIP / SF-86 processing SAAR-N access request process DoDM 5220.22 (NISPOM) familiarity SECNAVINST 5239.1 and DODD 8140.01

Virginia Union University (VUU) is a distinguished private institution founded in 1865 that proudly upholds a legacy of academic excellence and community engagement. With a historic 86-acre campus, it offers a dynamic and nurturing environment for its 1,568 undergraduate and graduate students. Virginia Union University is recognized in the 2024 edition of U.S. News & World Report, holding a prestigious position as #39 among Historically Black Colleges and Universities. VUU provides a robust array of academic programs, including 35 Bachelor's, 11 Master's, and one Doctoral degree. Virginia Union University remains steadfast in its commitment to offering accessible, high-quality education, instilling a sense of assurance and confidence in its students. It fosters a vibrant intellectual community dedicated to the holistic development of future leaders. Five fundamental principles (core values) guide Virginia Union University. Each principle is essential to our ability to provide a Best-In-Class educational experience for students, faculty, and staff. These principles help our community understand the right path to fulfilling our institution's mission. The principles are Innovation, Spiritual Formation, Integrity, Diversity & Inclusion, and Excellence. The Presidential Executive Assistant provides high-level administrative, logistical, and operational support to the President of the university. This role requires professionalism, discretion, flexibility, and exceptional organizational and communication skills. The Assistant manages complex scheduling, oversees travel arrangements, coordinates official engagements, and ensures seamless day-to-day operations of the Office of the President. This position also serves as a liaison between the President and internal/external stakeholders and may assist with high-level hospitality, chauffeuring, and personal executive needs. Responsibilities Maintain the President's calendar, prioritizing and coordinating meetings, appointments, and events with internal departments, board members, external partners, and dignitaries. Manage time-sensitive requests, ensure timely follow-up, and proactively prepare daily schedules, briefings, and background materials. Plan and coordinate all aspects of the President's travel, including booking transportation, hotels, flights, chauffeurs, and preparing detailed itineraries. Oversee meal planning for travel and on-campus events; coordinate with catering vendors or restaurants as needed. Assist the President on-site or during travel to ensure timely arrivals, logistics flow, and executive-level service delivery. Serve as a trusted point of contact for the Office of the President, exercising discretion in handling confidential information and correspondence. Draft, proofread, and manage high-level communication, including emails, memoranda, and reports. Interface with senior leadership, faculty, staff, and external stakeholders with diplomacy and professionalism. Coordinate transportation or serve as a driver/chauffeur for the President as needed. Provide concierge-level support for hosting guests, including scheduling meals, securing accommodations, and managing guest experiences. Anticipate and fulfill personal and professional needs that support the President's efficiency and success. Maintain organized records, files, expense reports, and office supplies. Support coordination of special projects and presidential initiatives as assigned. Serve as the primary point of contact for the President's office in the absence of the President. Education Bachelor's degree preferred; Associate's degree with significant executive support experience considered. Minimum of 5-7 years of experience supporting C-level or executive leadership, preferably in a university or nonprofit environment. Must be willing and able to work in all weather conditions, including during weekends and holidays, as required. Must be able to lift 10 pounds. Application Process Candidates are required to submit their resume, four professional references and a cover letter. The application review will begin immediately and continue until the position is filled. A background investigation and reference check will be required prior to employment. For any questions or concerns, please contact *************. Equal Opportunity Employer Virginia Union University is an Equal Opportunity Employer. We consider qualified applicants without regard to race, color, religion, sex, national origin, sexual orientation, disability, gender identity, protected veteran status, or other protected class. For more information about Virginia Union University, visit VUU About Page.

MAJOR AREAS OF ACCOUNTABILITY • Provide executive-level administrative support • Handle day-to-day administrative needs of the executive & senior leadership team • Coordinate calendars, meetings, and time demands with limited supervision o Recognize urgent and time-sensitive requests o Advise others on how to best coordinate with the executives and organization o Use independent discretion to manage, modify, schedule and decline requests • Arrange global travel reservations, including: multi site visits, meetings with internal & external participants, and flexibility to make last minute changes • Perform a variety of other administrative duties that may include: o Screening and directing phone calls o Composing correspondence/email to convey relevant information with appropriate clarity and tone o Creating documents, reports, presentations, and spreadsheets - exercising judgment regarding layout and style o Scheduling meetings, conference rooms, office space, etc. o Preparing and routing agendas and other meeting-related materials o Investigating and making arrangements for technical equipment or support o Attending meetings, taking notes, preparing minutes, capturing commitments, and assisting with follow-up o Anticipate the executives needs/requirements and actively resolve issues o Flexible to handle both routine and urgent issues that might arise outside of normal office hours o Represent the executives proficiently and professionally o Must act professionally at all times Additional Information All your information will be kept confidential according to EEO guidelines.

The Administrative Services Coordinator provides advance level administrative support to VCUHS Senior Executive(s) and/or the Board of Directors (BOD). This position manages, coordinates and/or performs all administrative functions for the assigned Senior Executive/BOD. The Administrative Services Coordinator demonstrates knowledge and exercises independent judgment in interpreting and applying VCU's and VCU Health System's policies and procedures. This position serves as the administrative liaison between the Senior Executive(s)/BOD's Office and all internal and external contacts. Licensure, Certification, or Registration Requirements for Hire: N/A Licensure, Certification, or Registration Requirements for continued employment: N/A Experience REQUIRED: Minimum of five (5) years of progressive work experience in an administrative capacity with at least two (2) years providing administrative support at the management level Previous experience with MS Office Suite software applications Experience PREFERRED: Previous work experience in an academic healthcare setting Education/training REQUIRED: High School Diploma or equivalent Education/training PREFERRED: Bachelor's Degree in Business or related field from an accredited program Independent action(s) required: Oversees office management Communicates and interacts with all levels of internal and external contacts Handles appointment calendar and schedules a variety of internal and external meetings and appointments Arranges and coordinates all aspects of meeting arrangements (e.g. agenda, room set-up, catering, production of materials/handouts, presentation, meeting minutes etc.) Plans and handles all travel arrangements and reimbursement Supervisory responsibilities (if applicable): May supervise or coordinate the work of one or more secretarial/administrative employees in the Executive Office. Additional position requirements: Required to work times other than weekday day shift depending on needs of the Senior Executive and/or BOD. May need to work extended hours to provide staff support at off hour meetings, etc. Age Specific groups served: N/A Physical Requirements (includes use of assistance devices as appropriate): Physical: Lifting less than 20 lbs. Activities: Prolonged sitting, Walking (distance), Reaching (overhead, extensive, repetitive) Mental/Sensory: Strong recall, Reasoning, Problem solving, Hearing, Speak clearly, Write legibly, Reading, Logical thinking Emotional: Fast pace environment, Able to handle multiple priorities, Frequent and intense customer interactions, Able to adapt to frequent change Days EEO Employer/Disabled/Protected Veteran/41 CFR 60-1.4.

The Administrative Assistant performs passenger travel processing requirements to facilitate the movement, of service members, DoD civilian employees, and authorized dependents by all modes of transportation within Continental United States (CONUS) and Outside Continental United States (OCONUS) IAW DTR Part I, Joint Travel Regulations (JTR), DOD 4500.9-R, local DTS business rules and any other service-specific governing directives. Additionally, the ideal candidates provides official travel assistance to include the movement of DoD passengers in conjunction with the Travel Management Company (TMC). The person in this position defines and advises customers of entitlements; provides counseling, arranges, prepares, and distributes documentation for authorized personnel movement. This position works closely with the government representatives and supported customers, both internally and externally. Must have outstanding verbal and written communication and interpersonal skills; ability to interact effectively across all levels of the organization and with outside organizations/customers. Must possess the ability to protect and maintain confidentiality and to execute tasks and projects independently. Must be an exceptional team player, proactive, self-motivated, well organized and detail oriented. Essential Functions of the Position Select and apply appropriate travel guides, methods, techniques, and work sequences to effectively accomplish work. Process and obtain port calls from the Air Mobility Command Passenger Reservation Center for OCONUS travel, utilizing the Global Air Transportation Execution System (GATES) IAW DTR Regulation 4500.9-R (Part I). Perform international travel duties and make travel arrangements for DoD military and civilian personnel travel for deployments, permanent change of station (PCS) temporary change of station (TCS) and temporary duty (TDY). Arrange commercial charter bus transportation for group travel of two or more individuals, independently or in conjunction with SDDC, and issue the required documentation IAW DTR 4500.9-R (Part I). Advise, counsel, arrange, prepare, and distribute documentation for authorized military and civilian personnel and family members on personal property shipments IAW DTR 4500.9-R, Part IV; Joint Travel Regulation (JTR), and service specific guidelines. Provide desk side counseling to members on shipping and storage entitlements, owner and carrier responsibilities, and claims liability, IAW the JTR, DTR 4500.9-R (Part IV), and all other personal property regulatory directives. Determine entitlements and prepare and process all documentation necessary to effect shipment, storage, Human Remains, and delivery of personal property (household goods, baggage, and mobile homes). Perform assignments with minimal technical assistance. Review work for compliance with regulatory guides and program policies and for soundness of decisions and conclusions. Provide reports and statistical data of all transportation activities. Submit monthly traffic activity reports to Site Lead for compilation. Process incentive payments and reimbursements. Route and award personal property shipments for pick up. Process request for extension of travel and transportation entitlements. Perform other relevant duties as assigned. Supervisory Responsibilities No direct supervisory responsibilities. Physical Demands Required to walk, stand, sit and move about the property for long periods of time. Ability to lift and/or move up to 50 pounds. Work Environment Indoor Office environment. Noise level is nominal. Minimum Qualifications High School diploma or GED, and a minimum of six months of related work experience. Two (2) years of recent and relevant experience in traffic management or aerial port organization as a Travel Clerk, preferred. Must be able to use Microsoft Office (Word, Excel, PowerPoint, Outlook, etc.). Strong written and verbal communication skills. Must fluently speak, write, read, and understand English. Strong Organizational Skills. Ability to multi-task. Possess a Valid State Drivers' License. Security Requirements Must be a US Citizen. Must have an active Secret Clearance or be able to obtain a Secret Clearance. Red River Science & Technology, LLC is an Equal Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, protected veteran status or status as an individual with a disability. EOE/Minority/Female/Disabled/Veteran. We reserve the right to modify or revise the job descriptions in part or in their entirety. Reasonable accommodation will be made in accordance with governing law