Executive jobs in Trenton, NJ

Join SELECCIÓN Consulting, a leader in Digital Transformation Services. We specialize in empowering clients through innovative solutions across SAP, ServiceNow, and Cloud, tailored to drive growth, efficiency, and resilience within Fortune 1000 companies. We are seeking a sales professional who excels in relationship-building, sales strategy, and account management. We are seeking a motivated Sales Associate / Account Executive with experience or interest in technology and consulting services. The ideal candidate will be responsible for generating new business opportunities, managing client relationships, supporting staffing and consulting sales, and collaborating with internal delivery teams to ensure successful execution. This role requires strong communication, relationship-building skills, and an understanding of IT/SAP/Cloud/Software consulting environments. Key Responsibilities Business Development & Lead Generation Identify, qualify, and pursue new business opportunities in technology consulting, IT services, and staff augmentation. Engage with clients, hiring managers, and decision-makers across industries. Conduct outreach via email, LinkedIn, cold calling, and networking events. Build and maintain a strong sales pipeline and track opportunities through CRM tools. Account Management Manage existing client relationships, ensuring satisfaction and repeat business. Understand client needs, project requirements, and hiring challenges. Present suitable candidates and consulting solutions to clients. Coordinate interviews, manage submissions, and facilitate feedback loops. Technology & Consulting Sales Support Understand basic concepts in IT, SAP, Cloud, Software Development, and Enterprise Solutions. Communicate effectively with technical teams to understand project scope and requirements. Support proposal creation, SOW discussions, rate negotiations, and contract finalization. Collaboration & Internal Coordination Work closely with recruiting teams to align on client needs and candidate profiles. Coordinate with delivery teams to ensure successful onboarding and project delivery. Participate in weekly sales meetings, pipeline reviews, and strategy sessions. Sales Execution & Reporting Achieve sales targets, revenue goals, and account expansion metrics. Maintain accurate documentation of all client interactions. Prepare weekly/monthly sales reports and business forecasts. Required Skills & Qualifications 6 plus years of experience in sales, account management, or business development (preferably in technology or consulting). Strong communication, negotiation, and presentation skills. Ability to understand and discuss basic technology concepts (SAP, Cloud, Software Dev, Data, AI, etc.). Experience working with CRM systems (HubSpot, Salesforce, Zoho, etc.). Proven ability to build client relationships and close opportunities. Highly organized, detail-oriented, and self-driven. SELECCION CONSULTING LLC is an equal opportunity employer, providing equal employment opportunities to applicants and employees without regard to race, color, creed, religion, age, sex, sexual orientation, gender identity/expression, pregnancy, genetic information, national origin, protected veteran status, disability status, or any other legally protected basis, including arrest and conviction records, in accordance with applicable law.

HireLifeScience.com is a career resource and networking tool for finding Life Science jobs in the Pharmaceutical, Biotechnology and Medical Device industries. Our parent company, Aequor is a Global consulting and staffing services company providing Contingent Workforce (CW) Staffing services, for over the past 26 years, to the leading Life Science and Healthcare companies. We are currently hiring for a Sales Account Executive role. This position offers a base salary, plus commission. Core Duties and Responsibilities: -Generate profitable sales revenue while meeting or exceeding sales quotas by selling online recruitment advertising, career fair registrations and traditional staffing placement services. -Build a book of business consisting of national clients in the life science industries, pharma, biotech and medical device -Identify, qualify, call on and establish long-term business relationships with Life Science employers. -Present the value of the HireLifeScience.com to prospects. -Work collaboratively in a consultative role with talent acquisition decision makers to identify the best HireLifeScience.com options for their recruitment efforts and plan. -Continually build a strong sales pipeline of well qualified revenue opportunities. -Farming existing clients accounts to identify new opportunities and maximize staffing sales -Utilize company CRM tool to track all sales activities and communications. -Manage and maintain sales reports, pipelines and forecasts. Position Requirements: -Min. Associate's degree, preferably in Business, Marketing or related field preferred. -Four (4) plus years of sales experience in Advertising Sales and/or talent acquisition. -Ability to prioritize and plans work activities; excellent time management skills.

If you're exploring new career opportunities or seeking a dynamic and supportive work environment, consider Mercer County Community College (MCCC). As a publicly supported institution committed to open access and student success, MCCC strives to attract, retain, and support a highly skilled and collaborative workforce-our most valuable asset. At Mercer, campus culture and belonging are celebrated, and our sense of community is deeply rooted in both our mission and daily practices. With two distinct campuses-the James Kerney Campus in the heart of Trenton and our expansive 292-acre West Windsor Campus just six miles away-MCCC offers the benefits of a robust institution with the close-knit feel of a true community. In addition to meaningful work and a supportive culture, employees enjoy a comprehensive benefits package that includes credit course tuition waivers for themselves, their spouses, and dependents-making higher education more accessible for the whole family. With 69-degree programs and 35 credit certificate options, there are countless ways to grow with us-both personally and professionally. JOB DUTIES The Executive Assistant provides high-level administrative and operational support to the Vice President for College Advancement, Marketing & Communications. This position serves as a central point of contact for internal and external stakeholders and acts as the primary liaison to the Mercer County Community College (MCCC) Foundation Board of Directors. The role requires exceptional organizational skills, professionalism, discretion, and the ability to manage multiple priorities in a fast-paced environment. ESSENTIAL DUTIES AND RESPONSIBILITIES Essential functions, as defined under the Americans with Disabilities Act, may include the following tasks, knowledge, skills and other characteristics. This list of tasks is illustrative ONLY and is not a comprehensive listing of all functions and tasks performed by positions in this class. It does not imply that all positions within the class perform all of the duties listed, nor does it necessarily list all possible duties that may be assigned. Support for the Vice President of College Advancement, Marketing & Communications * Serve as a primary point of contact between the Vice President and internal/external stakeholders, ensuring clear communication and effective follow-through. * Screen and prioritize incoming emails, calls, and requests, responding or redirecting as appropriate. * Manage and maintain a complex and dynamic calendar, including scheduling meetings, vendor appointments, donor visits, events, internal briefings, and travel arrangements. * Handle confidential and sensitive information with the utmost discretion; organize and maintain secure files, records, and databases. * Prepare briefing materials, presentations, and reports for internal and external meetings. * Coordinate logistics for meetings and events, including room reservations, AV setup, catering, and preparation of materials. * Prepare and process expense reports, travel reimbursements, and other financial documentation. * Produce, edit, and proofread call reports, correspondence, and letters; process finalized materials for distribution and archiving in Outlook and OneDrive. * Assist with donor stewardship activities, including acknowledgments, thank-you letters, event coordination, and special communications. * Schedule and facilitate meetings in person and virtually (e.g., Zoom, Microsoft Teams). * Coordinate staff participation and ticket registration for community events and programs. * Represent the Office of Advancement, Marketing & Communications in a professional, customer-focused, and service-oriented manner. Foundation Board Relations Support * Liaison and point of contact for Foundation Board members, managing communications, inquiries, and requests professionally and promptly. * Plan and execute all aspects of Foundation Board and committee meetings, including scheduling, logistics, room booking, AV setup, catering, preparation of agendas, and compilation/distribution of meeting packets. * Record, finalize, and distribute accurate meeting minutes to ensure timely documentation of board discussions and decisions. * Provide administrative support to Board officers and committee chairs, including scheduling conference calls and coordinating follow-ups. * Maintain accurate Board records, including member contact lists, attendance, governance documentation, and reports. * Support onboarding and orientation processes for new Board members. * Coordinate campus tours, special visits, and events for Foundation Board members. * Maintain the Foundation Board repository, ensuring all documents, reports, and bios are current and accessible. * Manage electronic voting processes for Foundation Board actions. * Perform other related duties as assigned. SUPERVISORY RESPONSIBILITIES * None BENEFITS ************************************************ WORKING CONDITIONS Please note that assigned tasks and responsibilities span both campuses for all MCCC positions. This position may require a flexible work schedule, including evenings and weekends. ADA AND OTHER REQUIREMENTS Positions in this class typically require: ability to use a key board, hearing, seeing and repetitive motions. Sedentary Work: Exerting up to 10 pounds of force occasionally and/or a negligible amount of force frequently or constantly to lift, carry, push, pull or otherwise move objects including the human body. Sedentary work involves sitting most of the time. Jobs are sedentary if walking and standing are required only occasionally and all other sedentary criteria are met.KNOWLEDGE, SKILLS & ABILITIES * Demonstrated experience supporting senior executives, volunteers, and board members. * Proven ability to manage confidential and sensitive information with discretion and professionalism. * Excellent organizational and time-management skills; able to prioritize and manage multiple tasks and deadlines effectively. * Strong written and verbal communication skills, with meticulous attention to detail. * Proficiency with Microsoft Office Suite, Outlook, Zoom, Microsoft Teams, and other web-based scheduling and meeting platforms. * Ability to establish and maintain positive, collaborative relationships with diverse internal and external stakeholders. * Demonstrated ability to differentiate between staff and board roles and to navigate complex governance environments effectively. * Strong problem-solving and analytical abilities with a proactive approach to task completion. REQUIRED QUALIFICATIONS * Associate's Degree from an accredited educational institution. * Experience as an executive assistant and/or project manager. * Strong analytical, organizational, and problem-solving skills. * Experience working in a fast-paced, deadline-driven environment. * Proficiency with Microsoft Office Suite and virtual collaboration tools. * Bachelor's Degree in a related field from an accredited educational institution. * Three (3) to five (5) years of experience as an executive assistant and/or project manager. * Demonstrated experience supporting or managing boards of directors, including governance documentation, policies, and procedures. * Experience supporting fundraising, donor relations, or advancement activities. * Prior experience in higher education, nonprofit, or similar organizational settings. The successful candidate should demonstrate the following competencies: Adaptability: Maintaining effectiveness when experiencing major changes in work tasks or the work environment; adjusting effectively to work within new work structures, processes, requirements, or cultures. Building Trust: Interacting with others in a way that gives them confidence in one's intentions and those of the organization. Customer Focus: Making customers and their needs a primary focus of one's actions; developing and sustaining productive customer relationships. Decision Making: Identifying and understanding issues, problems, and opportunities; comparing data from different sources to draw conclusions; using effective approaches for choosing a course of action or developing appropriate solutions; taking action that is consistent with available facts, constraints, and probable consequences. Belonging: Working with situations involving different cultures/languages and responding to the ambiguity of unexpected/unfamiliar approaches. Communication: Clearly conveying information and ideas through a variety of media to individuals or groups in a manner that engages the audience and helps them understand and retain the message. Contributing to Team Success: Actively participating as a member of a team to move the team toward the completion of goals. Culture and Belonging: Working with situations involving different cultures/languages and responding to the ambiguity of unexpected/unfamiliar approaches.

Company Details Responsibilities The Access Management Administrator assists in facilitating the onboarding and offboarding processing of new hires and terminations. The administrator will be responsible for requesting the procurement of equipment and providing appropriate access to enterprise systems as well as internal applications based on the policies and procedures established. The Access Management Administrator assists in ensuring that customer requests for provisioning are completed in a timely manner and assists with ticket management for provisioning related requests. Provide account provisioning and de-provisioning for multiple systems across the corporation. Complete requests as per defined procedures, resolve incident tickets and assist other support analysts as needed. Document access management procedures for assigned platforms, databases, and applications; keep the access management procedures updated. Proactively identify audit and compliance access related issues to reduce the risk of security. Collaborate with team members to identify and develop solutions to streamline and automate existing manual processes. Work directly with end users, managers, and other teams to understand requests and drive ticket resolution. Provide Day 1 onboarding and work with end users and hiring managers to provide a positive experience. Work adjusted hours if needed for training, knowledge transfer, and support coverage. Demonstrate excellent interpersonal and customer service skills while communicating with users, supervisors, and/or managers. Manage other general access related requests as required by clients, vendors, or internal users. Obtain a general understanding of critical systems at ESTech/WRBC and provide level one support and training. Provide on-call customer support as directed. Use excellent judgment to assist in making general access related decisions to aid customers while ensuring compliance. Understands and keeps abreast of industry best practices and how it can be applied. Knowledge of ServiceNow would be ideal. Qualifications Good written and verbal communication skills. Experience building relationships within IT and business partners. Proven ability to identify, collect and analyze data to improve performance in one or more processes. Strong organizational and time management skills. Prior experience using ServiceNow ITSM tool preferred. Additional Company Details We do not accept any unsolicited resumes from external recruiting agencies or firms. The company offers a competitive compensation plan and robust benefits package for full time regular employees which for this role include: • Base Salary Range: $55,000 - $65,000 • Benefits: Health, Dental, Vision, Life, Disability, Wellness, Paid Time Off, 401(k) and Profit-Sharing plans. The actual salary for this position will be determined by a number of factors, including the scope, complexity and location of the role; the skills, education, training, credentials and experience of the candidate; and other conditions of employment. Sponsorship Details Sponsorship not Offered for this Role

The Executive Engagement Administrator is an integral member of the search execution team, working closely with the consultants and research team, and acting as project coordinator/manager to ensure the timely success of each assignment. The Executive Engagement Administrator serves as a key contact with clients and candidates, schedules interviews, arranges consultant and candidate travel, ensures all due diligence has been conducted on candidates, reviews results, and flags issues. S/he is responsible for the production of multiple documents throughout the search process. KEY RELATIONSHIPS Reports to: Administrative Manager (solid line) One or two executive search consultant(s) (dotted line) Other Key Relationships: Assigned Mentor(s) Executive Engagement Administrators Consultants Corporate Office Staff Research Staff Administrative Staff KEY RESPONSIBILITIES The EEA's primary responsibility will be to provide administrative support to one or two dedicated executive search consultant(s) and assist other members of the office staff to balance the workload of the office. Additional responsibilities include: In accordance with the Firm's brand standards, prepare all production work associated with executing a search assignment from start to finish, including qualifications packages for potential new searches, proposal and confirmation letters, position specifications, target lists, progress reports, candidate presentations, reference reports, closeout letters, and candidate and client correspondence. Close out completed searches and organize all material associated with the search in accordance with audit requirements. Work closely with client organizations to schedule candidates for interviews with clients, including assistance with hotel reservations, air travel, directions and any other search-related requirements. Ensure that clients are properly billed in accordance with any special terms; monitor accounts receivables; review monthly client billing worksheets and consultant corporate card statements for charges to be allocated to relevant searches. Manage and maintain consultant(s) calendar and coordinate trip schedules, making all travel and associated arrangements. Prepare monthly expense reports and ensure accuracy of the allocation of client-related expenses. Provide assistance with additional office responsibilities, including but not limited to reception/front desk/switchboard coverage, supporting multiple consultants, IT liaison, software trainer, document proofreading and quality assurance, client meeting preparation, Executive Assistant mentor, special office projects, social functions and any other tasks identified by the office Administrative Manager on an ad-hoc basis. IDEAL EXPERIENCE Minimum of 5-7 years of experience as an Executive Engagement Administrator Experience in a professional services environment is preferable. Strong project coordination/management skills Experience coordinating complex logistics and projects with multiple stakeholders. Excellent Written and Verbal Communication Skills Expert User of Office Applications (Word, Excel, PowerPoint and Outlook) Experience working with a database is considered a significant asset. Typing speed of 65 WPM or more. An undergraduate degree is desirable CRITICAL CAPABILITIES As measured by year-end performance appraisal and ongoing client, consultant and peer feedback. Communication and Relationship Management: Communicate clearly and interact with others in a manner that demonstrates and inspires confidence. Establish and sustain relationships in order to build and strengthen a network of individuals who work cooperatively with each other, including the ability to interact with very senior-level clients and candidates with the highest degree of professionalism at all times. Demonstrate a team approach to and reinforce collaboration in all internal/external interactions to support work balance among the search team and within the office. Exhibit a client-focused attitude in the work environment. Project Coordination/Management: Proactively manage projects to ensure smooth and high-quality outcomes while working on multiple assignments with differing priorities and abbreviated timelines that involve team members with varying communication and execution styles. Take the lead in the timely and efficient scheduling of candidate/client meetings, ensuring that all parties are kept informed, and all details are confirmed and communicated. Identify the varied resources needed and available to deal with multi-dimensional tasks and putting together a realistic and achievable work plan. Leverage technology such as Outlook, the Microsoft suite of products, and a relational database to their fullest potential in a fast-paced environment. The ideal candidate will do this by: Building collaborative relationships externally and internally, including with individuals in other Spencer Stuart offices. Participating in and guiding teams while fostering an environment of mutual trust. Identifying and assisting in managing the needs and expectations of the internal and external team. Communicating appropriately and effectively with all levels and diverse cultures. Demonstrating effectual presence through high-level, written and oral communication skills. Providing constructive guidance and feedback, and openly receiving the same. Remaining optimistic and positive - even when under stress - facing challenges by looking for solutions and offering support to colleagues who are in need. Quality: Demonstrate ethical, sound professional practices and personal accountability. Act in a manner that is consistent with the Firm's values. Hold others accountable to standards of performance. Display a curiosity and desire for knowledge and staying current with colleagues, the Firm and its systems. Regularly invest time in encouraging the team to innovate, continuously improve processes and share knowledge. Gain an understanding of and follow the Firm's policies, procedures and brand standards. Advocate high-quality work by ensuring that client deliverables are thoroughly reviewed and edited. Embrace and actively participate in training opportunities and proactively seek guidance and coaching from peers or corporate trainers to augment or improve skills. Proactively share best practices with the search team by communicating the benefits of improved efficiencies. This could be in the form of informal, on-the-job opportunities or in formal, structured learning opportunities with colleagues. PERSONAL CHARACTERISTICS Strong client orientation; inherent desire to deliver beyond the call of duty. Very strong organization and prioritization abilities. Discretion and sensitivity in dealing with confidential communications and documentation. Endurance and the ability to handle multiple conflicting priorities at once. Solid judgment; the ability to make sound decisions and work autonomously in the absence of constant supervision. Proactive; takes steps to prevent problems before they occur. Spencer Stuart is a proud equal opportunity and affirmative action employer. We are committed to non-discrimination without regard to actual or perceived race, ethnicity, creed, color, religion, gender (including pregnancy, childbirth or related medical conditions), national origin, immigration status, ancestry, age, marital status, protected veteran status, physical or mental disability, medical condition, genetic information, sexual orientation, gender identity, or any basis prohibited under applicable federal, state or local law.

The Executive Assistant to the VP of Shows & Events plays a pivotal role in supporting the leadership and operational success of the Philadelphia Flower Show and related initiatives. This position ensures the VP's time, communications, and priorities are effectively managed, enabling both smooth day-to-day operations and long-term strategic planning. The ideal candidate is a highly organized, detail-oriented professional who thrives in a dynamic environment and enjoys coordinating across multiple teams. They will serve as a trusted liaison between the VP, internal colleagues, and external partners, helping translate vision into action and ensuring key initiatives stay on track. Primary Responsibilities: Operational & Administrative Support Manage the VP's daily and weekly priorities, ensuring preparation for upcoming deliverables, meetings, and deadlines. Maintain and organize project and team calendars aligned with departmental priorities. Coordinate and schedule meetings, travel, and logistics. Monitor and assist in managing the VP's inbox, helping prioritize and respond as needed. Support financial organization by tracking invoices, budgets, and expense reports for VP review. Provide coverage for the PHS Library reception, in collaboration with the other Executive Assistants, when support is needed by the Office of the President. Document & Meeting Preparation Prepare, edit, and format agendas, presentations, dashboards, and timelines using various software tools. Capture meeting notes, follow-up items, and ensure timely communication of next steps. Relationship & Communication Management Serve as a primary point of contact for internal and external stakeholders. Facilitate consistent communication and touchpoints with key partners and collaborators. Represent the VP with professionalism, discretion, and warmth. Qualifications/Specification: Minimum degree required : Associate degree with significant relevant experience or professional certification (e.g., CAP, PMP, or adjacent admin training); Bachelor's degree in communications, business administration, project management, or a related field strongly preferred Years of experience : Minimum of 3-5 years of experience in an administrative, coordinator, or executive support role. Ideally, 5-7 years, particularly supporting a senior leader or department head in a complex, multi-stakeholder environment (nonprofit, event production, or creative organization experience a plus). Licenses/Certifications : N/A Driver's License : N/A Knowledges, Skills, Abilities required for success : Exceptional written and verbal communication skills, especially in email and professional correspondence. Strong relationship management skills with a natural ability to build and maintain trust Excellent organizational and time-management abilities with keen attention to detail. Reliable and proactive in anticipating needs, following up, and solving problems. Discreet and professional in handling confidential and sensitive information. Adaptable, flexible, and comfortable working in an evolving environment. Tech-savvy and comfortable using productivity, scheduling, and presentation tools. EEO NOTICE : At PHS, we value a diverse, inclusive workforce and we provide equal employment opportunity for all applicants and employees. All qualified applicants for employment will be considered without regard to an individual's race, color, sex, gender identity, gender expression, religion, age, national origin or ancestry, citizenship, physical or mental disability, medical condition, family care status, marital status, domestic partner status, sexual orientation, genetic information, military or veteran status, or any other basis protected by federal, state or local laws. Benefits: PHS offers a comprehensive package of benefits for full-time team members, including, but not limited to: a 403(b) savings plan with employer contributions; medical, dental and vision insurance; paid time off, including 19 paid holidays, 18 days of paid time off annually; flexible spending accounts, PHS paid insurances and optional personal insurance policies, and an employee assistance program. Eligibility for benefits is governed by the applicable plan documents and policies.

Novick Corporation is a solution provider that specializes in servicing foodservice clients in childcare centers and educational settings. Many members of the team are USDA and CACFP specialists, and work with our childcare partners to provide healthier snack and meal options. Because we specialize in childcare, we have a full range of offerings, including food, cleaning, and paper supplies. Our ancillary services allow us to partner with our clients to help fulfill each individual program's goals for the health of their children. Services include menu planning with our nutritionists, nutritional training, portioning and serving guidelines, Serve Safe, inventory and cost control assistance, access to healthier child-friendly products and recipes, and more. Qualifications and Requirements: Superior Communication Skills: The Strategy & Corporate Development Executive must be able to conceptualize and communicate executive vision as it relates to goals and resources. Skilled at negotiating is extremely vital to this role. Time Management and Organizational Skills: The Strategy & Corporate Development Executive is the chief leader of business development. This role must be able to prioritize multiple projects simultaneously and interdepartmentally Problem-Solving Skills: Superior analytical, critical thinking, and supervisory skills as this position serves as an in-house advisor within the Executive Team. This position creates strategies and positions the whole operation to handle competition within the industry. Project Management: The Strategy & Corporate Development Executive oversees resource allocation, project coordination and execution, and policy implementation. Confidentiality: Must demonstrate the ability to handle sensitive and confidential information, this position reports directly to the President. Experience and Knowledge of: Must have In-depth knowledge of several computer programs to include the following: Microsoft Office (to include Word, Excel, and PowerPoint), Outlook, and the internet. The Strategy & Corporate Development Executive must also have knowledge of Eagle, Cut & Dry, Samsara, Raven, RoadNet, CRM, and other Novick programs. Preferred : Extensive business development experience on an executive level (minimum of 10 years) Equipment Used: Must be familiar with how to operate the following equipment: Computer (laptop, desktop); Telephone (multiline land line, cell phone, copier, printer, scanner, adding machine, Smartboard) Scheduling and Working Conditions: This position will typically work between 45-55 hours per week from the office and may be asked to represent the Company at different events held outside of the Novick office. Responsibilities Include: Primary Responsibilities: Supports the goals of the company and participates in company performance improvement. Attends required executive meetings in addition to net learning requirements. Seeking opportunities for organizational improvement consistently applies lean thinking to departmental operations to enhance or improve services. Demonstrates an orientation toward achievement and professional growth actively seeks and initiates self-improvement through continuing education and/or participation in work projects that offer Promotes inter and intra departmental collaboration, nurtures relationships with others, and is viewed positively by co-workers. Responds appropriately to negativity, seeks to promote understanding and mutual achievement of goals. Strong orientation towards service excellence. Utilizes brand platform for consistent deployment of services. Effectively motivates and is an excellent coach for organizational teams. Creates long and short-term business development objectives and metrics ensuring consistency and alignment with overall strategic goals and objectives of the organization. Ensures client satisfaction through calls and visitation. Creates KPI that are obtainable and measurable for direct reporting departments. Promotes teamwork, nurtures relationships with internal and external clients Carries own share of responsibility and willingly assists others. Secondary Responsibilities: Reviews current pricing structure and make recommendations for client pricing at contract level and beyond. Provides necessary education to individual departments on client needs. Reviews purchasing of products and SKUs for company. KPI metrics on aged inventory, shrink, produce issues, and other Purchasing metrics. Provides business development guidance to department and culinary decision support to company. Develops and monitors pipeline of new business and evaluates integrating within our current footprint. Planning of new services that generate additional sources of profitable revenue. Vendor coordination and meetings as needed by Director of Purchasing. Provides executive direction on quality assurance for CSG/Operation teams. Requests proforma on client pricing from Controller to review or change out products that are under cost. Oversight on onboarding of all new clients to include training on Cut & Dry. Prepares sales and GP numbers for IAP and presentation to Executive Team members. Generates, analyzes, and makes recommendations based on various reports and GP. Improve management of SMS and the process of cell phone numbers Acquire CACFP knowledge through departments Work with Director of Client Services on Conference planning and lead follow up. Mental and Physical Requirements Ability to sit, stand, and walk for extended periods in an office, warehouse, and supplier environments. Ability to occasionally lift, move, or carry products or boxes weighing up to 25-30 lbs. Frequent use of computers, phone, and other standard office equipment and software programs. Ability to travel to supplier locations, trade shows, or company sites as required. High attention to detail and accuracy. Ability to manage multiple priorities, shifting deadlines, and changing supply chain demands. Strong problem-solving and decision-making skills under time-sensitive conditions. Ability to handle stress in a fast-paced environment with fluctuating demands. Analytical mindset with ability to interpret data and trends to support decisions. Professional judgment and discretion in vendor negotiations and sensitive business matters. Determinants to Measure Success: Realization of project, departmental, and business goals as determined by President. The Strategy & Corporate Development Executive reports to: President

Job DescriptionPerforms and oversees all administrative related services for Global Head, Quality Assurance and Executive VP, Supply Chain Management and staff. Position requires broad knowledge of corporate operations and policy. A high level of administrative support and advanced computer technology experience is required. Ability to multi-task is essential. Must operate with discretion and great latitude for independent judgment and initiative. Provide general administrative support and organizational skills to the QA and SCM Leadership & team members, as needed Responsible for the planning and coordination of meetings (on-site off-site) involving staff: schedule meetings, reserve conference rooms, preparation and distribution of meeting materials, coordinate audio visual equipment, and food needs; prepare and format documents into final form. Effectively utilize travel and meeting policies and procedures to complete all aspects of travel: coordinate all aspects of team travel arrangements (domestic and international) and prepare travel itineraries; monitor and process travel or other expense reimbursement in a timely manner; and maintain calendar and monitor crucial due dates as required. Process incoming and outgoing e-mail & maintain calendars bringing attention to crucial matters. Comply with policies and procedures and manage project timelines to ensure on-time performance. Draft and/or proof-read documents and presentations as needed utilizing a strong command of proper business writing and grammar. Attend meetings, prepare and maintain meeting notes. Manage data and prepare presentations as needed Manage documents effectively from and to various software programs demonstrating a comfort level with various technologies and quickly learn technologies as necessary. Maintain integrity of electronic document structure for the departments. Manage payments/invoices from outside vendors Handle general telephone/e-mail inquiries to department(s) and field/answer all routine and non-routine questions. Capable of identifying urgent activities. Suggest and drive improvement processes when applicable. Other duties as assigned REQUIREMENTS High School Diploma or GED required. Business school, Associate's degree or equivalent is a plus. 8 years + experience in the Pharmaceutical industry preferred. Proficient in MS Office Suite. Must be able to type 40-45 wpm. Highly motivated and great attention to detail. Strong endurance to work under tight timelines and complex/changing situations. Excellent written and oral communication skills. Broad level of interpersonal skills and flexibility. Excellent problem-solving skills. Must have the ability to handle sensitive and confidential situations. A professional appearance and telephone manner is essential. Cultural sensitivity and ability to develop consensus within a multinational organization.

Job Description Full-Time | Leadership | New Jersey Region Orangetheory Fitness is seeking a high-energy, operations-driven Assistant to General Manager (AGM) to support and elevate performance across multiple studios in our region. This role is ideal for someone who thrives in a fast-paced environment, loves coaching and developing teams, and is passionate about delivering excellence in Sales, Customer Service, and Cleanlinessthe three pillars that drive our success. The AGM works closely with the General Manager to ensure all studios operate with consistency, efficiency, and an exceptional member experience. Every shift should meaningfully support at least one of our core focus areas, with a strong emphasis on operations, processes, leadership development, and sales execution. Key Responsibilities: Sales Leadership Build strong rapport with members, coaches, sales teams, and studio managers. Lead and coordinate studio sales drivers, outreach events, and internal promotions. Support sales execution through company-required outreach programs. Assist with front desk coverage as needed. Partner with leadership to run weekly sales initiatives (including Manic Monday), closeouts, and high-energy sales pushes. Post weekly sales numbers for each studio. Support efforts to keep studio attrition below 5% through low-usage calls, new join calls, and member engagement. Assist Regional Manager in achieving a 50% Premier membership mix across all studios. Submit end-of-shift summaries noting next-day opportunities and updates for staff. Conduct weekly process audits for all studios (new join reports, PandaDocs, leads lists, etc.). Verify previous days sales opportunities and follow-ups Confirm late cancel charges were processed Ensure account alerts are updated Provide coaching or retraining as needed based on audit findings Customer Service & Member Experience Sending clear shift summary emails using provided templates. Manage daily tasks through the assigned to-do application. Support planning, scheduling, and execution of member-facing events each month. Partner with leadership on decline recovery and collections processing. Collaborate with each studio to ensure engaging, consistent social media content and member interaction. Identify 12 staff members per studio to support posting and engagement. Cleanliness & Facility Standards Complete daily walkthroughs of each studio; document observations in shift summaries. Ensure deep cleans occur weekly and participate where possible. Confirm all equipment, maintenance needs, and technical systems are functioning properly. Support studios in maintaining clean, organized offices, storage areas, and back-of-house spaces. Operations & Process Management Maintain direct, open, and honest communication with the Regional Manager and Owners. Partner on RMA procedures and equipment processes. Assist with interviewing, hiring, onboarding, and training for Sales Associates and Front Desk team members. Provide ongoing coaching, performance development, accountability conversations, and positive reinforcement to all staff members. Ensure monthly newsletters are completed and sent on time. Support the creation of a high-energy culture through contests, incentives, and team recognition. Identify creative team members at each studio to support Splat TV, Canva projects, and monthly studio initiatives. Complete monthly commission reports for payroll. Assist with planning, preparing, and helping lead team meetings. Manage monthly promotional planning and studio events so they are ready before the 1st of each month. Pull weekly reports (late cancels, leads, missed guests, etc.)typically on Sunday eveningsand assign projects for all three studios. Maintain and update Opportunities Google Sheets for the region. Qualifications Prior experience in fitness, hospitality, retail leadership, or multi-unit operations strongly preferred. Strong sales ability and experience driving team performance. Excellent communication, coaching, and conflict-resolution skills. Strong attention to detail and comfort with fast-paced, multi-location operations. Ability to manage competing priorities with organization and urgency. Passion for providing an exceptional member experience. Flexible schedule; must be available for weekends, evenings, and events as needed.

Reports To: Vice President, Business Operations Business Operations Coordinator plays a critical role in providing high-level sales and operational support. Ensures seamless management of Salesforce and sales reporting, contractual documents and agreements, and other essential tasks. The role requires exceptional organizational skills, attention to detail, and discretion. Essential Job Duties and Responsibilities: Compose and prepare confidential correspondence, reports, and other complex documents. Prepare and maintain Purchase Agreements and Dealer Agreements. Field inquiries from field sales and dealer partners on SQs and Teknion dealer Rewards Programs. Manage rebate reporting and payments for required customers. Provide ongoing individual and group training for new and existing sales employees on Salesforce utilization and best practices. Complete vendor and contractor prequalification forms. Review and approve accounts entered in Salesforce. Generate and assign field sales rep numbers in Salesforce and Baan. Review and provide final approval on deal sheet and SQ requests received via Salesforce. Provide monthly information to Finance and senior management on dealer sales results. Handle ad hoc projects as they arise including project reconciliations and similar exercises. Prepare and maintain various spreadsheets related to contracts and miscellaneous issues. Assist RVPs and sales personnel with ad hoc requests. Make travel arrangements for VP Business Operations for business trips. Prompt, reliable and regular attendance. Other duties as assigned. Experience, Skill and Educational Requirements College degree required. Relevant experience considered in lieu of education. Must be detail-orientated with strong attention to detail. Excellent communication skills both verbal and written. Ability to work independently and collaboratively. Prior Salesforce experience is strongly preferred. Proficient with Google Suite, Salesforce, Excel with the ability to learn new technologies.

Full-time Description The Prospect Research and Development Operations will be responsible for the comprehensive management of Xiente's donor database and the strategic development of its fundraising pipeline. This role is central to the organization's development efforts, ensuring the integrity of donor data and providing the critical insights needed to grow philanthropic support. The ideal candidate is a detail-oriented professional with strong analytical skills and a passion for using data to drive fundraising success. Requirements Key Responsibilities ? Database Management & Data Integrity: ? Serve as the primary administrator of the donor database (CRM). ? Manage all aspects of data entry, record maintenance, and gift processing to ensure accuracy and consistency. ? Develop and implement data hygiene protocols to ensure data integrity and security. ? Prospect Research & Pipeline Development: ? Conduct in-depth prospect research to identify and qualify new individual, corporate, and foundation donors. ? Develop and manage a robust donor pipeline to support fundraising goals. ? Create detailed donor profiles and briefing documents for leadership and frontline fundraisers. ? Reporting & Analytics: ? Generate regular reports on fundraising progress, donor trends, and campaign performance. ? Analyze donor data to identify opportunities for donor engagement, cultivation, and stewardship. ? Provide data-driven insights to inform development strategy and decision-making. ? Gift Processing & Acknowledgment: ? Oversee the accurate and timely processing of all gifts and pledges. ? Ensure all donations are properly acknowledged in a timely manner. ? Reconcile gift information with the finance department to ensure accuracy. Qualifications ? Experience: ? Proven experience in a prospect research, database management, or development operations role. ? Demonstrated experience with CRM software; experience with Salesforce or Raiser's Edge is a plus. ? Experience with prospect research tools and databases (e.g., Candid, Instrumentl, LexisNexis, Wealth Engine). ? Skills: ? Exceptional analytical and problem-solving skills. ? Strong attention to detail and a commitment to data accuracy. ? Proficiency in Microsoft Office Suite, especially Excel. ? Excellent communication skills, both written and verbal. ? Attributes: ? Ability to work independently and manage multiple projects simultaneously. ? Commitment to the mission and values of Xiente. ? High degree of integrity and discretion in handling sensitive information. Benefits Include: Full Benefits Package - Medical, Dental, and Vision Paid Sick Time Paid Vacation 401(k) Match - Up to 4% Salary Range: $60,000.00 Salary Description $60,000.00

Job DescriptionDescription: The Operations Coordinator serves as the primary point of contact for customers seeking travel related assistance. This role is responsible for the accurate coordination of case management for all assistance requests by conducting research, providing assistance, and documenting case notes in accordance with Quality and Customer Service standards. Assist America's 24-hour-a-day, 365-day-a-year Operations Centers are staffed by experienced, knowledgeable, multilingual emergency certified medical and assistance professionals. As a result, this role requires 3 shifts per week across both weekdays and weekends. Each shift is 12.5 hours and there are 2 shifts per 24 hours: 6:45am-7:15pm and 6:45pm-7:15am. Requirements: Respond to travel related inquiries in support of Assist America's services. May include service requests related but not limited to: benefit inquiries, lost luggage, lost documents, repatriation of mortal remains, medical claims processing, etc.; Receives non-emergency and emergency requests for Assist America services; obtains relevant information and inputs data; evaluates and prioritizes calls for services; acts as the first point of contact for clients over the phone; escalates as necessary. Document all case management-related information using Case Management Software CMS) Performs data entry, maintains files and reference manuals; and performs other clerical duties. Provide liaison service to Assist America members, clients, and providers; Collaborate effectively with team members within and outside the Operations department to ensure seamless experience for the company's clients. Actively participate in department and interdepartmental meetings and share knowledge and insights to help strengthen the department and organization. Research information within in-house database of providers and other useful information to aid both clients and staff. Create a team environment by assisting colleagues as needed and participating in various assignments and events geared toward inter and intra-department causes. Monitors for all maintenance of Operations Center equipment. Qualifications: Associate's education required. Bachelors Preferred. 2-3 years of experience in the Customer Service and/or Assistance industry or an equivalent combination of education and experience; skills, knowledge, and abilities essential to the successful performance of the duties assigned to this position. Excellent customer service skills. Excellent communication skills required. Candidates must have the ability to speak, listen, and write in a professional manner. Command of time management and organizational skills. Travel-minded with an understanding of and appreciation for different cultures. Foreign language skills a plus. Familiarity with Microsoft Office or similar suites of products. The ability to remain calm during stressful situations and handle multiple tasks at one time. The ability to work shift work, holidays, and work mandated overtime when required. About Assist America Founded in 1990, Assist America, Inc. is the nation's largest provider of global emergency medical services through employee and student benefit plans. We cover benefit holders and their dependents for business travel, vacations and personal trips for which the moral and legal employer responsibility is lifted. Our members enjoy complete peace of mind, freed from dealing with complex decisions and financial considerations during difficult times, and secure in knowing that a phone call to Assist America will put our vast network of resources in motion on behalf of any medical travel emergency. And, if appropriate medical care is not available locally, we will transport a patient, to the nearest facility capable of providing the required care. Assist America is an equal opportunity employer and is especially interested in qualified candidates who can contribute to the diversity and excellence of the Assist America team. Job Type: Full-time Benefits: 401(k) Dental insurance Flexible spending account Health insurance Life insurance Paid time off Other employee perks Schedule: 12.50 hour shift/3 days week Day shift Some Holidays Some night shift required Some weekends required Ability to commute/relocate: Princeton, NJ: Reliably commute or planning to relocate before starting work (Required) Experience: Customer service: 2 years (Required) Rotating Shift availability: Day Shift (Required) Overnight Shift (Required) Weekend Shift (Required) Work Location: In person

Event Operations Coordinator25003192Description Temple University's Student Activities Department is searching for an Event Operations Coordinator!Become a part of the Temple family and you will have access to the following:A hybrid work schedule Full medical, dental, vision coverage Paid time off12 Paid Holidays Tuition remission - eligible employees and their dependents can obtain a degree TUITION FREEA generous retirement plan and so much more!Salary Range: $45,000 - $50,000A variety of important factors are reviewed by HR when considering salary, including job duties, the applicant's education and experience, all relevant internal equity considerations, department budget, and funding source. Position SummaryReporting to the Associate Director for Operations, the Event Operations Coordinator provides comprehensive management and coordination of event services within the Student Faculty Center (SFC), Medical Education and Research Building (MERB), and designated outdoor locations on the Health Sciences Center (HSC) campus. The role ensures seamless coordination of the event lifecycle, from intake and scheduling to execution and billing, serving student organizations, university departments, the Temple Health System, and external partners. This position leads day-to-day event logistics, student staff supervision, and event operations while ensuring consistent, high-quality customer service and effective use of campus systems and resources. The Event Operations Manager also oversees marketing and communication efforts that enhance the visibility and accessibility of SFC event spaces. Performs other duties as assigned. This position is an essential member of the Student Faculty Center Activities and Operations (SFCAO) team. As a department within the Division of Student Affairs, the SFC serves the Temple University and Temple Health System community with a 144,000 sq. ft. facility that houses meeting and multipurpose areas, university and health system offices, lounges, study areas, and a variety of campus services such as the Bookstore, Student Health Services, Campus Recreation, and the HSC Tech Center. The SFC is normally open from 6:30AM-7PM, Monday-Friday, and closed on weekends unless reserved for special events. The Event Operations Manager works a first-shift schedule with occasional evening and weekend hours. Job details: This position requires the following background checks: Access to confidential or sensitive Personal Identifiable Information (Handling Purchasing Cards, Cash, Checks, Credit Cards, or managing financial transactions) Required Education and Experience* Bachelor's degree * At least 2 (two) years of directly related, professional experience in Student Center Operations, Hospitality, Conferences and Event Services or related field. * An equivalent combination of education and experience may be considered. Preferred* Experience in a University environment preferred. * Experience with 25Live, Social Tables, and similar events management software. * Experience in operating and troubleshooting AV equipment and computers/smart room technology a must. * Background in events management, University Conferences, Student Center/Student Union operations or programming, Student Activities, or related field. * Experience with staff management software such as When to Work, Slack, Canvas, and Kronos. Required Skills and Abilities* Excellent interpersonal skills, along with the ability to effectively interact with a diverse population of students and staff. * Demonstrated customer service and organizational skills. * Proficiency in Microsoft Office Suite and Windows OS. * Ability to handle confidential matters with discretion. * Demonstrated ability to set priorities, coordinate multiple projects, and meet deadlines in a fast-paced environment. * Excellent organizational skills and the ability to work independently and efficiently. * Ability to translate and communicate the mission of a complex, urban university. * Ability to persuasively represent University goals to various constituency groups. * Intensive concentration and excellent listening skills. * Ability to multi-task and focus on completion of tasks and objectives while under stress of demanding work schedule,* Must maintain a positive and objective approach and attitude, even when confronted with difficult situations. Temple University is committed to a policy of equal opportunity for all in every aspect of its operations, including employment, service, and educational programs. The University has pledged not to discriminate on the basis of age, color, disability, marital status, national origin or ethnic origin, race, religion, sex (including pregnancy), sexual orientation, gender identity, genetic information or veteran status. Compliance Statement: In the performance of their functions as detailed in the position description employees have an obligation to avoid ethical, legal, financial and other conflicts of interest to ensure that their actions and outside activities do not conflict with their primary employment responsibilities at the institution. Employees are also expected to understand and be in compliance with applicable laws, University and employment policies and regulations, including NCAA regulations for areas and departments which their essential functions cause them to interact. Temple University's Annual Security and Fire Safety Report contains statistics, policies, and procedures related to campus safety. Go here to review: *************** temple. edu/reports-logs/annual-security-report You may request a copy of the report by calling Temple University's Department of Public Safety at ************. Primary Location: Pennsylvania-Philadelphia-Health Sciences Campus (HSC)-Student Faculty CenterWork Locations: Student Faculty Center Schedule: Full-time Job Posting: Dec 12, 2025, 8:26:44 PM

The Operations Coordinator II is responsible for overseeing and facilitating the supply chain and billing operations and of an assigned customer(s). Additionally, this position will coordinate personnel and processes to achieve both the effective distribution of goods and accurate preparation of bills receivable. The ideal candidate for this role has excellent communication and negotiation skills, knowledge of supply management principles and practices, and the ability to organize financial information. A successful Operations Coordinator II will assist with training Operations Coordinator I team members and ensure the smooth operations of a variety of channels aiming for maximum efficiency. KEY RESPONSIBILITIES: Coordinate and monitor supply chain operations. Ensure premises, assets, and communication ways are used effectively. Utilize logistics IT to optimize procedures. Manage incoming calls and customer service inquiries. Identify and assess customer needs to achieve satisfaction. Supervise orders and arrange stocking of raw materials and equipment to ensure they meet needs. Communicate with suppliers, retailers, customers etc. to achieve profitable deals and mutual satisfaction. Plan and track the shipment of final products according to customer requirements. Keep logs and records of warehouse stock, executed orders etc. Prepare accurate reports for upper management. May perform customer billing functions such as: Collaborate with finance and sales professionals to maintain accounts receivable. Compile and process information such as prices, discounts, shipping rates, etc. Ensure customers are billed correctly for services offered. Participate in cross-training and other projects as assigned by supervisor. MINIMUM WORK EXPERIENCE: 1 to 3 or more years of experience as a Logistics Coordinator, Customer Service Representative, or similar administrative role. PREFERRED EDUCATION: High school diploma; Higher degree from a technical school will be appreciated. SPECIFIC KNOWLEDGE & SKILLS: Excellent customer service skills Knowledge of laws, regulations and ISO requirements Ability to work with little supervision and track multiple processes Computer-savvy with a working knowledge of logistics software and Microsoft Office products Outstanding organizational and coordination abilities Great record-keeping abilities Excellent math skills Excellent communication and interpersonal skills WORK ENVIRONMENT: Work is generally performed in a warehouse environment. The noise level is moderate. Generally, well ventilated, and well lit. Warehouse team members may be required to wear protective clothing. Additionally, may operate heavy equipment and strict safety regulations may be required. PHYSICAL EFFORT: Work is physically strenuous and team members are required to lift heavy packages up to 50 pounds. Work may require excessive bending or stooping. Team members may be required to climb ladders, use hand tools, and/or use heavy machinery (e.g., forklift, etc.). The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Light duty options may be available. PortCity is an Equal Employment Opportunity Employer and does not discriminate against applicants or employees on the basis of race, color, religion, creed, national origin, ancestry, disability that can be reasonably accommodated without undue hardship, sex, sexual orientation, gender identity, age, citizenship, marital or veteran status, or any other legally protected status.

Job DescriptionBenefits: Bonus based on performance Competitive salary Paid time off Training & development Company background: Carefully Caring Homecare in Philadelphia is dedicated to enhancing the quality of life for individuals with developmental disabilities, autism, and physical disabilities. Through compassionate, person-centered non-medical care, we empower individuals to live with independence, and community engagement. We work with those covered under Medicaid Waiver programs ODP and OLTL and some Private Pay clients. Under ODP Office of Developmental Programs we serve individuals with developmental disabilities and autism and under OLTL Office of Long-Term Living we serve seniors and adults with physical disabilities. Our team currently includes a small group of office professionals and direct care staff to deliver exceptional care. Role Summary: Manage care staff, client care, quality assurance, billing, and marketing. This is a hands-on, in-office, role without supervisory responsibility within a small agency for someone compliance and growth driven who loves creating SOPs, improving workflows, and helping a small agency become more system-based. The Staff part of the role includes responsibilities for the care staff including for: Managing daily schedules for Direct Support Professionals (DSPs) using, HHAeXchange, Ensuring coverage for all clients/participants, Fielding staff calls, Collecting and approving weekly time cards, Ensuring alignment between ADP (timekeeping/payroll), hours worked and HHAeXchange, in conjunction with the HR Manager, Using HHAeXchange to identify Electronic Visit Verification (EVV) compliance issues, Creating operational reports (scheduling gaps, EVV compliance %, staff hours, etc.). The Client Care part of the role includes responsibilities for: Performing the complete intake/onboarding process for all new clients/participants, Receiving referrals, verifying eligibility, and collecting necessary documentation, Communicating clearly with clients and their families about available services, Implementing and monitoring Individualized Support Plans, Acting as the bridge between clients, families, caregivers, and the CCHC team to promote a seamless onboarding and service experience, Client care also includes QA related responsibilities for: Implementing quality assurance policies and procedures, Conducting audits and reviews to ensure compliance with in-home quality standards, Perform in-home visits, phone calls, and care team meetings, to monitor client care, Gathering and reviewing service notes, Maintaining accurate documentation for audits, licensing, and incident reporting. The Billing and Claims Management part of the role includes responsibilities for: Serving as the agencys primary biller, managing all Medicaid waiver billing activities (ODP and OLTL) through NaviNet, Promise, and HHAeXchange. Verifying all service codes, units, and authorizations before submission, Monitoring discrepancies between scheduled hours, EVV-recorded hours, and billed hours, Monitoring payments received from all MCOs and state systems (NaviNet, Promise), Preparing reports on: Billed vs. paid claims, Outstanding receivables (aging reports), EVV compliance rates and Trends in billing errors or denials. The Marketing part of the role includes responsibilities for: Sending out emails to current and past clients and their families to develop leads, Maintaining social media accounts on Facebook and Instagram and blogs As time permits, attending networking events, Performing meet and greets and visits to hospitals, doctors offices and more, Additional other responsibilities include: Making all aspects of our business from staffing, to training, to QA to every part process based, Contributing to process documentation creating internal SOPs and workflow maps to scale operations, Creating a learning culture, where we train and retrain all team members continuously, Performing other admin functions as needed, Occasionally, covering shifts in homes, in case of no coverage available-not frequent. Required education & experience: Associates or Bachelors degree in Human Services, Social Work, Nursing, or related field preferred. Minimum 23 consecutive years of experience in client intake, program coordination, or case management within homecare, developmental disability services, or a related field. Required skills & software: Highly driven to implement system and process best practices, , Minimum 12 years of direct ODP/OLTL Medicaid Waiver billing experience using HHAeXchange, NaviNet, and Promise. Knowledge of ODP/OLTL waiver regulations, person-centered planning, and care coordination best practices, Knowledge of physical disabilities, developmental disabilities and/or autism. Experience using ChatGPT in a professional setting to improve your ability to perform your role, Proficiency in Excel, Word, and Google docs, required, Familiarity with EVV (Electronic Visit Verification) systems and compliance reporting at the state and city level, Compliance driven. Strong attention to detail for reconciling hours, units, and payments, Valid Drivers license and use of own personal vehicle. Compensation: Competitive salary based on experience. Paid time off. Incentives based on performance. Opportunities for professional development and advancement.

Join Our Growing Team as a Marketing Operations Coordinator! Are you a detail-oriented problem solver who loves turning systems into engines for growth? We're a fast-growing B2B SaaS cybersecurity company, and we're looking for a Marketing Operations Coordinator to join our team. In this full-time, hands-on role, you'll manage HubSpot as a super admin-overseeing integrations, email campaigns, GDPR-compliant data hygiene, and equipping our go-to-market team with the tools and insights they need to scale. You will own and optimize our entire marketing tech stack. If you thrive in a fast-paced environment and love making systems work smarter, this is the role for you. Sounds like you? Look no further! Your Key Responsibilities: Oversee the HubSpot Administration & System Management: * Serve as super admin for HubSpot (Marketing Hub, Data Hub). * Manage integrations with tools such as Salesforce, lead enrichment tools, ABM platforms, and meeting scheduling tools (e.g. Revenue Hero, Chili Piper). * Maintain CRM data quality, enforce GDPR compliance, and ensure consistent property structures across platforms. * Ensure timely and complete handoff of leads from marketing to sales. * Manage data cleansing in various systems, merging records and troubleshooting data errors. * Document key marketing operations processes, systems, and tool interactions. Marketing Operations & Campaign Support * Support the marketing team with email nurture campaigns and list segmentation. * Assist in the implementation of lead lifecycle management, lead scoring models, and multi-touch attribution frameworks. * Collaborate with RevOps and technical teams to ensure cross-platform alignment and data flow consistency. Analytics, Reporting & Optimization * Build dashboards and reports to monitor KPIs, including MQLs, SQLs, funnel performance, and campaign ROI. * Monitor the performance of key marketing workflows and automations, making data-driven adjustments as needed. Enablement & Growth * Support demand generation and account-based marketing (ABM) initiatives through tooling, segmentation, and analytics. * Collaborate with cross-functional stakeholders to improve operational efficiency and marketing performance. Qualifications: * 1-3+ years of experience in marketing operations, ideally in a B2B SaaS or cybersecurity environment. * Hands-on experience with HubSpot (Marketing Hub, Data Hub) as a super admin. * Proficient in managing Salesforce integrations and other key marketing/sales tools (e.g., enrichment, ABM platforms, Revenue Hero). * Strong knowledge of email automation, list segmentation, and workflow development. * Familiarity with GDPR compliance as it relates to CRM data management and marketing practices. * Proficient in building dashboards, analyzing data, and generating actionable insights. * Strong organizational and documentation skills. * Self-starter with excellent attention to detail and a proactive, collaborative approach. * This is a hybrid position, and you must be based in either Barcelona or Philadelphia with the flexibility to work from the office as needed. But what's in it for you? In return for your efforts, we can offer you: * A flat organizational structure and lots of autonomy; you are not just a number. You will join an organization that offers a steep learning curve, where your contributions will have a tangible impact. * An organizational culture founded on trust, respect, adaptability, and commitment, where your personal and professional development will be emphasized. * The opportunity to be part of a fast-growing and fun European cybersecurity company. * A healthy work-life balance, so you can enjoy flexible work hours and a hybrid working environment (3 days in office). * Employees also benefit from regular performance conversations with their managers, focused on development, career progression, and self improvement. * Join our team in Barcelona or Philadelphia and experience a workplace that's as vibrant as the city you choose, from fun socials, great perks, and a collaborative environment! And so much more! Sounds like you? Then apply today! Don't fulfil all the criteria? At Outpost24, we're dedicated to building a diverse and inclusive workplace, where attitude, values, and willingness to learn are valued above all. So, if you're excited about this role but your professional experiences don't completely align with what we're looking for, we encourage you to apply anyway. Please note: This position requires full permanent working rights in the United States, or Spain, as Outpost24 does not sponsor visas. For U.S. Applicants: This employer participates in E-Verify. As part of our hiring process, we will verify the employment eligibility of all new hires through the E-Verify system. Federal law provides all employees the right to work in the United States.

Event and Operations Coordinator Responsibilities: Coordinate all event marketing Oversee and execute a marketing plan for each event that includes social media, e-marketing and print. EO Coordinator will work with both the Event Director and Graphic Designer to ensure marketing plan stays on track Build out online event registration pages Create & update event registration pages using the company system EO Coordinator will work directly with the Event Director on this Oversee program logistics: Sponsors, speakers, and honorees Assist ED in regular communication with honorees Assist in coordinating honoree programing Assist in coordinating speaker logistics - when needed Coordinate registering honorees, speakers and sponsors for programs in a timely and accurate manner Event Execution Brainstorm with ED on overall event execution for each event Attend venue planning meetings Manage event registration Assist in all aspects of event prep - name badges, event signage, event décor, sponsor material, awards, etc. Assist with event load in and load out Primary assistant for event setup Participate in the long-term planning of events with Events Director Assist in the strategic planning of Philadelphia Business Journal Events, including new events and improving existing events Assist in the overall design and theme implementation of events Office work Maintain shared filing of all event trackers, communications, and planning documents with Event Director Office Administration Newsroom and newspaper production Production report generation and facilitation Coordination with newspaper printer as required Corporate accounting and sales Act as liaison and assist the corporate accounting team Assist with local cash management where required Assist with Salesforce account administration where required Assist with accounts receivables, collections reporting and collections Assist with invoice administration, reconciliation and support Corporate accounting and sales Manage all general office needs including equipment service agreements, repairs and maintenance. Serve as liaison with office building management. Review and facilitate office supply requisitions and order fulfillment. Coordinate new employee onboarding and orientation. Serve as local HR resource to employees. Assist in local monthly all-staff meetings. Professional Development: The Event and Operations Coordinator should participate in all training offered by ACBJ and the PHL when applicable. Other: The Event and Operations Coordinator should be prepared to assist with any other task requested by the Events Director or Publisher.

Our team members are at the heart of everything we do. At Cencora, we are united in our responsibility to create healthier futures, and every person here is essential to us being able to deliver on that purpose. If you want to make a difference at the center of health, come join our innovative company and help us improve the lives of people and animals everywhere. Apply today! Job Details Are you a skilled communicator with a passion for storytelling and collaboration? In this role, you'll have the exciting opportunity to craft and share impactful content that tells the broader Cencora story, engaging associates across the organization and supporting key company goals and initiatives. You'll work closely with a variety of internal teams, building connections and driving alignment. Beyond storytelling, you'll play a vital role in keeping operations running smoothly by managing critical administrative functions, such as generating and distributing reports, maintaining business information, drafting professional correspondence, and serving as a key contact for both internal and external customers. If you're looking for a role where creativity meets purpose and no two days are the same, this is your chance to thrive! Must have project experience Draft and produce template documents as well as other correspondence and/or presentations to be sent to internal and external contacts. Perform advanced, diversified, and confidential administrative support. Assist and support department managers in preparing for meetings. Perform general administrative tasks such as sorting mail, typing, filing, answering phones, and manage Outlook calendars. Ensure that department schedules and calendars are kept up to date. Support and maintain department knowledge sharing and knowledge management efforts, including maintenance of templates and reference documents, etc. Support Department's matter management efforts as an active participant in the matter intake and opening process, including maintenance of final documents within document management system. Update and maintain pertinent business information via computer or department files. Establish and maintain office files, set, and monitor appointments, and arrange meeting rooms, as required. Order office supplies, as needed. Submit information, documents, or reports to various other departments for processing, as needed. Own various department and shared inboxes, triage and address incoming requests, and escalate to the appropriate team member. Support team with key initiatives, projects, and events. Assist with ad hoc projects, as needed. Support new team member onboarding, including coordinating first month orientation schedule. Compile information from various sources and utilize the information for generating required presentations and reports. Audit and maintain various reports by checking for errors, inconsistencies, or discrepancies; make corrections and notify appropriate personnel of any modifications. Serve as backup support to other administrative associates, as needed. Maintain and promote positive and professional working relationships with associates and management. Comply with all appropriate policies, procedures, safety rules and regulations. Perform related duties as assigned. Requirements: Requires broad training in fields such as business administration, accountancy, sales, marketing, computer sciences, law or similar vocations generally obtained through completion of a four-year bachelor's degree program or equivalent combination of experience and education. Normally requires a minimum of four (4) to six (6) years directly related and progressively responsible experience. Healthcare industry experience a plus Project management experience a plus but not required Candidate must have strong interpersonal skills and be able to coordinate information among multiple internal groups Strong verbal and written communication skills Superior organizational skills; attention to detail Ability to use sound judgment and handle sensitive and confidential information Ability to work independently in a fast-paced environment, managing multiple projects while meeting deadlines Team-oriented, with the ability to work collaboratively and build trusted relationships across a team. Strong creativity Strong analytical skills Ability to work autonomously and resolve issues efficiently and effectively Strong knowledge of Adobe, E-signature platforms, Microsoft Word, Excel, PowerPoint, and Outlook What Cencora offers We provide compensation, benefits, and resources that enable a highly inclusive culture and support our team members' ability to live with purpose every day. In addition to traditional offerings like medical, dental, and vision care, we also provide a comprehensive suite of benefits that focus on the physical, emotional, financial, and social aspects of wellness. This encompasses support for working families, which may include backup dependent care, adoption assistance, infertility coverage, family building support, behavioral health solutions, paid parental leave, and paid caregiver leave. To encourage your personal growth, we also offer a variety of training programs, professional development resources, and opportunities to participate in mentorship programs, employee resource groups, volunteer activities, and much more. For details, visit ************************************** Full time Equal Employment Opportunity Cencora is committed to providing equal employment opportunity without regard to race, color, religion, sex, sexual orientation, gender identity, genetic information, national origin, age, disability, veteran status or membership in any other class protected by federal, state or local law. The company's continued success depends on the full and effective utilization of qualified individuals. Therefore, harassment is prohibited and all matters related to recruiting, training, compensation, benefits, promotions and transfers comply with equal opportunity principles and are non-discriminatory. Cencora is committed to providing reasonable accommodations to individuals with disabilities during the employment process which are consistent with legal requirements. If you wish to request an accommodation while seeking employment, please call ************ or email ****************. We will make accommodation determinations on a request-by-request basis. Messages and emails regarding anything other than accommodations requests will not be returned Affiliated CompaniesAffiliated Companies: AmerisourceBergen Services Corporation

Job DescriptionLynkx Staffing LLC specializes in placing professionals in the Pharmaceutical and Medical Device industries in New Jersey. Our Pharmaceutical client seeks an Executive Administrator to perform and oversee all administrative related services for the EVP and Head of Quality Assurance. The position requires broad knowledge of corporate operations and policy, overall pharmaceutical industry drug development administration and GCP. A high level of administrative support and advanced computer technology experience is required. Ability to multi-task, manage projects and perform without supervision is essential. Must operate with discretion and great latitude for independent judgment and initiative. Provide general administrative support and organizational assistance including calendar management, travel arrangements (both domestic and international) arranges for registration and attendance at industry events. Ensures memberships to organizations and societies are current. Responsible for both on-site and off-site meeting execution. Provide administrative support to the Executive Leadership Team including on-going weekly meeting management, management of all off-site meeting events, expense reporting related to all ELT events and purchases of collateral materials. Prepare and manage all expense reports. Prepare power point presentations and statistical reports as required. Support annual budget preparation and oversight for the department. Perform duties necessary in making arrangements for company attendance at select annual industry meetings, including contracting for block room housing (providing housing for attendees from the general company) and also assists in all aspects of event planning for special meetings at the annual functions. Manage expense reports and budget related to these events. Act as reporting manager for the Senior Administrative Assistant of Drug Development Department. Act as Administrator to internal operational database (QuickBase), liaising with all departments and programmer to manage all aspects of system enhancements, data entry, data mining and reporting. Responsible for maintaining budget throughout the year and approving all invoices related to programming as well as the Intuit account contract. Act as Administrator to the internal Key Issues Forum (KIF), supporting co-chairs and ensuring schedule of monthly meetings throughout the year. Responsible for maintaining KIF membership list, drafting agenda, communicating agenda to presenters/attendees, drafting minutes and distributing final minutes to the group. Suggest and drive improvement and design processes to enhance work flow. Responsible for ordering general office supplies and specific purchases of materials for employee enrichment/education as requested. Other duties as assigned. REQUIREMENTS BA preferred CPS or CAP certification a plus 8+ years in a corporate environment Experience in Pharmaceutical industry Familiarity with budgetary tracking/accounting systems a plus Must have strong skill set in current versions of MS Word, Excel, Publisher, Power Point and the Internet as well as Google Mail for business. Database experience a plus. Knowledge of video conferencing and web-ex systems Excellent verbal and written communication skills required A professional appearance and telephone manner is essential Must have high level of interpersonal skills to handle sensitive and confidential situations Work requires continual attention to detail in composing, typing and proofing materials, establishing priorities and meeting deadlines. Must have good command of the English language, oral and written.