How to hire a health administrator

How to hire a health administrator, step by step

Here's a step-by-step health administrator hiring guide:

• Step 1: Identify your hiring needs
• Step 2: Create an ideal candidate profile
• Step 3: Make a budget
• Step 4: Write a health administrator job description
• Step 5: Post your job
• Step 6: Interview candidates
• Step 7: Send a job offer and onboard your new health administrator
• Step 8: Go through the hiring process checklist

What does a health administrator do?

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1. Identify your hiring needs

   Before you post your health administrator job, you should take the time to determine what type of worker your business needs. While certain jobs definitely require a full-time employee, it's sometimes better to find a health administrator for hire on a part-time basis or as a contractor.

   Determine employee vs contractor status

   Is the person you're thinking of hiring a US citizen or green card holder?

   Yes

   No

   You should also consider the ideal background you'd like them a health administrator to have before you start to hire. For example, what industry or field would you like them to have experience in, what level of seniority or education does the job require, and how much it'll cost to hire a health administrator that fits the bill.

   The following list breaks down different types of health administrators and their corresponding salaries.

   Type of Health Administrator	Description	Hourly rate
   Health Administrator	Medical and health services managers, also called healthcare executives or healthcare administrators, plan, direct, and coordinate medical and health services. They might manage an entire facility, a specific clinical area or department, or a medical practice for a group of physicians... Show more	$20-53
   Patient Care Manager	Patient care managers are executives who are in charge of supervising a clinical team. The managers take responsibility for directing patient care within an organization... Show more	$17-56
   Practice Manager	A practice manager is responsible for supervising daily operations, especially on the side of the medical industry. Practice managers monitor staffing needs, train new employees, and evaluate the employees' productivity and performance... Show more	$31-84

   Show more

2. Create an ideal candidate profile

   Common skills:

   • Patients
   • Home Health
   • Patient Care
   • Social Work
   • OSHA
   • Public Health
   • Federal Regulations
   • Rehabilitation
   • Human Resources
   • Safety Training
   • EHS
   • Data Entry
   • CPR
   • Safety Policies

   Check all skills

   Responsibilities:

   • Manage accounts payable and accounts receivable activities using QuickBooks and online banking applications.
   • Complete administrative tasks and utilize EMR / EHR computer software.
   • Serve as a liaison between the MCH and WIC programs.
   • Research insurance reimbursements, as well as icd-9 and icd-10 codes.
   • Analyze effectiveness of the DRG program and implements changes as needed.
   • Direct the activities of the records personal including coding and transcription completion.

   More health administrator duties

3. Make a budget

   Including a salary range in your health administrator job description helps attract top candidates to the position. A health administrator salary can be affected by several factors, such as geography, experience, seniority, certifications, and the prestige of the hiring company.

   For example, the average salary for a health administrator in Texas may be lower than in Connecticut, and an entry-level health administrator usually earns less than a senior-level health administrator. Additionally, a health administrator with certifications may command a higher salary, and working for a well-known company or start-up may also impact an employee's pay.

   Average health administrator salary

   $68,603yearly

   $32.98 hourly rate

   ---

   Entry-level health administrator salary

   $42,000 yearly salary

   Updated December 24, 2025

   Average health administrator salary by state

   Rank	State	Avg. salary	Hourly rate
   1	Connecticut	$93,322	$45
   2	New York	$85,941	$41
   3	Maryland	$84,026	$40
   4	Washington	$82,905	$40
   5	California	$79,785	$38
   6	Nevada	$79,356	$38
   7	Minnesota	$78,797	$38
   8	Massachusetts	$78,364	$38
   9	Arizona	$75,617	$36
   10	North Carolina	$75,371	$36
   11	Alaska	$72,456	$35
   12	Ohio	$71,774	$35
   13	Pennsylvania	$69,282	$33
   14	Colorado	$67,959	$33
   15	Florida	$62,710	$30
   16	Georgia	$62,093	$30
   17	Indiana	$57,457	$28
   18	Louisiana	$56,462	$27
   19	Texas	$55,821	$27
   20	Nebraska	$52,310	$25

   Average health administrator salary by company

   Company

   Rank	Company	Average salary	Hourly rate	Job openings
   1	Accenture	$155,230	$74.63	30
   2	Booz Allen Hamilton	$142,308	$68.42	27
   3	Intercon Chemical	$134,900	$64.86
   4	Signature Healthcare	$123,485	$59.37	27
   5	Unicare Community Health Center	$107,956	$51.90	2
   6	AccentCare	$102,387	$49.22	11
   7	Logan Health	$99,806	$47.98
   8	Tesla	$98,293	$47.26	5
   9	National Institutes of Health	$96,435	$46.36
   10	World Learning	$95,590	$45.96
   11	Atrium Health Floyd	$91,624	$44.05	30
   12	Bartlett Regional Hospital	$81,534	$39.20	1
   13	Eurofins	$77,322	$37.17	4
   14	AdventHealth	$77,112	$37.07	51
   15	King County	$74,693	$35.91	2
   16	The Center for Health Care Services	$74,173	$35.66	6
   17	Goodwin Recruiting	$73,378	$35.28
   18	HealthTrust	$72,941	$35.07	3
   19	City of Baltimore	$72,820	$35.01	5
   20	Pathfinder Health	$72,146	$34.69

4. Writing a health administrator job description

   A health administrator job description should include a summary of the role, required skills, and a list of responsibilities. It's also good to include a salary range and the first name of the hiring manager. Below, you can find an example of a health administrator job description:

   Health administrator job description example

   We are hospitals and affiliated medical groups, working closely together for the benefit of every person who comes to us for care. We build comprehensive networks of quality healthcare services that are designed to offer our patients highly coordinated, personalized care and help them live healthier lives. Through collaboration, we strive to provide all of our patients and medical group members with the quality, affordable healthcare they need and deserve.
   
   Alta Hospitals System is currently seeking an Behavioral Health Administrator to focus on hospital inpatient Behavioral Health care. The Administrator, Behavioral Health will be responsible for directing the day-to-day operations, managing, and developing staff, assuring high-quality inpatient care, and sound fiscal operations.
   Job Responsibilities/Duties
   Achieves performance as it relates to patient quality, financial, and operational indicators. Leads the hospital towards becoming a High-Reliability Organization along with a focus on the Culture of Safety. Lead initiatives and strategies to focus on retention ad employee engagement. Establishes and maintains productive working relationships with the Medical Staff, Executive Management Team, and other Administrative Directors. Contribute to strategic planning activities. Works with the regional business development team to evaluate/implement new services or programs. Develops policies and procedures for the effective operation of hospital services in the assigned areas; initiates corrective action if services do not meet established standards. Serves as liaison with medical, nursing and support services to develop and effectively implement plans for patient care. Conducts operational studies to recommend adjustments in the organization, staffing, systems, and procedures. Investigates and resolves complaints from patients, hospital staff, and the general public. Develops managerial skills of line managers and supervisors in the hospital policies, procedures, and management practices. Develops plans for reorganization or decentralization of hospital services; and supervises the implementation of the changes. Interprets and uses data to drive initiatives and manages inpatient care related to program development, performance improvement, and strategic planning. Assures that clinic operational policy and practice is consistent with compliance with licensure, regulatory and accreditation standards.
   Qualifications
   Minimum Education:
   
   Bachelor's degree with a major in public health, public administration, healthcare administration, social work, psychology, or counseling and three years of related professional work experience that included program administration or budget/contract management that involved lead work or supervisory work experience. Preferred Master's degree in Health Administration or Master's Degree (Ph.D., LMSW, LCSW, LPC).
   
   Minimum Experience: Three (3) years in a leadership position managing a behavioral health facility or hospital.
   
   Req. Certification/Licensure: None.
   
   Employee Value Proposition
   
   Prospect Medical Holdings, Inc., is guided by a diverse and highly experienced leadership core. This group maintains the vision that has made Prospect a needed difference-maker in the lives of so many patients today, and many executives contribute to our continued efforts. As a member of our highly effective team of professionals, benefit eligible positions will receive:
   Company 401K Medical, dental, vision insurance Paid time-off Life insurance

   Copy this example

   

5. Post your job

   There are a few common ways to find health administrators for your business:

   • Promoting internally or recruiting from your existing workforce.
   • Ask for referrals from friends, family members, and current employees.
   • Attend job fairs at local colleges to meet candidates with the right educational background.
   • Use social media platforms like LinkedIn, Facebook, and Twitter to recruit passive job-seekers.

   Post your job online:

   • Post your health administrator job on Zippia to find and recruit health administrator candidates who meet your exact specifications.
   • Use field-specific websites.
   • Post a job on free websites.

6. Interview candidates

   Your first interview with health administrator candidates should focus on their interest in the role and background experience. As the hiring process goes on, you can learn more about how they'd fit into the company culture in later rounds of interviews.

   Remember to include a few questions that allow candidates to expand on their strengths in their own words. Asking about their unique skills might reveal things you'd miss otherwise. At this point, good candidates can move on to the technical interview.

   The right interview questions can help you assess a candidate's hard skills, behavioral intelligence, and soft skills.

7. Send a job offer and onboard your new health administrator

   Once you have selected a candidate for the health administrator position, it is time to create an offer letter. In addition to salary, the offer letter should include details about benefits and perks that are available to the employee. Ensuring your offer is competitive is vital, as qualified candidates may be considering other job opportunities. The candidate may wish to negotiate the terms of the offer, and it is important to be open to discussion and reach a mutually beneficial agreement. After the offer has been accepted, it is a good idea to formalize the agreement with a contract.

   It's also important to follow up with applicants who do not get the job with an email letting them know that the position is filled.

   To prepare for the new health administrator first day, you should share an onboarding schedule with them that covers their first period on the job. You should also quickly complete any necessary paperwork, such as employee action forms and onboarding documents like I-9, benefits enrollment, and federal and state tax forms. Finally, Human Resources must ensure a new employee file is created for internal record keeping.

8. Go through the hiring process checklist

   • Determine employee type (full-time, part-time, contractor, etc.)
   • Submit a job requisition form to the HR department
   • Define job responsibilities and requirements
   • Establish budget and timeline
   • Determine hiring decision makers for the role
   • Write job description
   • Post job on job boards, company website, etc.
   • Promote the job internally
   • Process applications through applicant tracking system
   • Review resumes and cover letters
   • Shortlist candidates for screening
   • Hold phone/virtual interview screening with first round of candidates
   • Conduct in-person interviews with top candidates from first round
   • Score candidates based on weighted criteria (e.g., experience, education, background, cultural fit, skill set, etc.)
   • Conduct background checks on top candidates
   • Check references of top candidates
   • Consult with HR and hiring decision makers on job offer specifics
   • Extend offer to top candidate(s)
   • Receive formal job offer acceptance and signed employment contract
   • Inform other candidates that the position has been filled
   • Set and communicate onboarding schedule to new hire(s)
   • Complete new hire paperwork (i9, benefits enrollment, tax forms, etc.)

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How much does it cost to hire a health administrator?