How to hire an inventory coordinator

How to hire an inventory coordinator, step by step

Here's a step-by-step inventory coordinator hiring guide:

• Step 1: Identify your hiring needs
• Step 2: Create an ideal candidate profile
• Step 3: Make a budget
• Step 4: Write an inventory coordinator job description
• Step 5: Post your job
• Step 6: Interview candidates
• Step 7: Send a job offer and onboard your new inventory coordinator
• Step 8: Go through the hiring process checklist

What does an inventory coordinator do?

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1. Identify your hiring needs

   The inventory coordinator hiring process starts by determining what type of worker you actually need. Certain roles might require a full-time employee, whereas part-time workers or contractors can do others.

   Determine employee vs contractor status

   Is the person you're thinking of hiring a US citizen or green card holder?

   Yes

   No

   You should also consider the ideal background you'd like them an inventory coordinator to have before you start to hire. For example, what industry or field would you like them to have experience in, what level of seniority or education does the job require, and how much it'll cost to hire an inventory coordinator that fits the bill.

   This list shows salaries for various types of inventory coordinators.

   Type of Inventory Coordinator	Description	Hourly rate
   Inventory Coordinator	Material recording clerks track product information in order to keep businesses and supply chains on schedule. They ensure proper scheduling, recordkeeping, and inventory control.	$13-22
   Expeditor	The role of expeditors is to ensure the timely and efficient preparation and delivery of food. To accomplish this task, they also perform other duties, including managing inventory levels, managing supply requisition, and coordinating with subcontractors... Show more	$13-25
   Distribution Coordinator	A distribution coordinator oversees and coordinates the distribution operations of a warehouse, ensuring products get to their destinations in a timely and accurate manner. They typically set guidelines and objectives, perform assessments and inspections, liaise with internal and external parties, and develop strategies to optimize operations... Show more	$13-22

   Show more

2. Create an ideal candidate profile

   Common skills:

   • Customer Service
   • Cleanliness
   • Sales Floor
   • Physical Inventory
   • Inventory Control
   • Purchase Orders
   • Shipping Receiving
   • Patients
   • Logistics
   • Data Entry
   • Computer System
   • Math
   • Distribution Centers
   • Inventory Management System

   Check all skills

   Responsibilities:

   • Manage several inventory locations within ERP system.
   • Manage delivery of raw material to production through communication with material handlers using FIFO.
   • Select components for manufacturing assembly/test orders and perform inventory transactions via ERP system.
   • Assist customers with their pet care needs, offering advice and recommendations.
   • Review existing WMS system, provide input for improvements, and provide end user training.
   • Use RF scan gun for daily functions and train for all daily functions of warehouse production.

   More inventory coordinator duties

3. Make a budget

   Including a salary range in your inventory coordinator job description is one of the best ways to attract top talent. An inventory coordinator can vary based on:

   • Location. For example, inventory coordinators' average salary in wyoming is 44% less than in north dakota.
   • Seniority. Entry-level inventory coordinators 37% less than senior-level inventory coordinators.
   • Certifications. An inventory coordinator with certifications usually earns a higher salary.
   • Company. Working for an established firm or a new start-up company can make a big difference in an inventory coordinator's salary.

   Average inventory coordinator salary

   $37,142yearly

   $17.86 hourly rate

   ---

   Entry-level inventory coordinator salary

   $29,000 yearly salary

   Updated December 27, 2025

   Average inventory coordinator salary by state

   Rank	State	Avg. salary	Hourly rate
   1	North Dakota	$45,285	$22
   2	Maryland	$43,688	$21
   3	Massachusetts	$43,544	$21
   4	California	$42,175	$20
   5	Oklahoma	$40,975	$20
   6	Minnesota	$40,196	$19
   7	Colorado	$39,506	$19
   8	Wisconsin	$39,194	$19
   9	Ohio	$38,717	$19
   10	Washington	$38,099	$18
   11	Pennsylvania	$37,380	$18
   12	Utah	$37,360	$18
   13	Georgia	$37,141	$18
   14	Arizona	$37,073	$18
   15	Illinois	$36,201	$17
   16	Missouri	$36,104	$17
   17	Michigan	$35,821	$17
   18	Texas	$34,144	$16
   19	Indiana	$33,336	$16
   20	Florida	$32,633	$16

   Average inventory coordinator salary by company

   Company

   Rank	Company	Average salary	Hourly rate	Job openings
   1	BD	$48,119	$23.13
   2	University of California-Berkeley	$47,122	$22.65
   3	The Williams Companies	$44,834	$21.55
   4	Medtronic	$44,177	$21.24
   5	Abbott	$44,069	$21.19	2
   6	Clean Harbors	$43,476	$20.90
   7	J.R. Simplot	$43,260	$20.80
   8	Avery Dennison	$42,811	$20.58	12
   9	PepsiCo	$42,729	$20.54
   10	Altec	$42,409	$20.39	1
   11	Volvo Trucks	$42,181	$20.28
   12	Steel Dynamics	$42,175	$20.28
   13	Keurig Dr Pepper	$41,939	$20.16	4
   14	Anheuser-Busch	$41,661	$20.03
   15	Johnson Controls	$41,498	$19.95	6
   16	Thermo Fisher Scientific	$41,439	$19.92	30
   17	Cargill	$41,306	$19.86	4
   18	Anna Jaques Hospital	$41,285	$19.85
   19	Champions Oncology	$41,153	$19.79
   20	Campbells	$41,135	$19.78	1

4. Writing an inventory coordinator job description

   A good inventory coordinator job description should include a few things:

   • Summary of the role
   • List of responsibilities
   • Required skills and experience

   Including a salary range and the first name of the hiring manager is also appreciated by candidates. Here's an example of an inventory coordinator job description:

   Inventory coordinator job description example

   Purpose-
   Perform inventory checks to improve data and physical stock accuracy. Core Responsibilities
   Maintain inventory data in inventory systems and generate reports to conduct physical checks
   Monitor inventory integrity.
   Maintain product identification and location information Research inventory discrepancies and make necessary corrections.
   Monitor physical inventories/cycle counts/random or receipt audits/reconciliations performed by the warehouse team(s).
   Track and report non-conforming or obsolete materials/products.
   Maintain Inventory Accuracy Metrics and associated reports for management (and customers as appropriate).
   Coordinate efforts across operational departments to enhance inventory accuracy.
   Train warehouse staff in proper inventory control techniques and practices as well as reporting requirements to improve inventory accuracy and integrity.
   Liaise with the warehouse/logistics manager and site controller on critical or expensive Inventory Adjustments.
   Conduct daily physical cycle counts of warehouse inventory
   Investigate and research inventory discrepancies
   Reconcile physical and systematic discrepancies reports
   Strong analytical skills
   Academic Background
   Vocational diploma in logistics Professional Experience
   Overall work experience of 3 to 5 years in logistics in a manufacturing environment Technical Skills Solid knowledge of warehouse process flow
   Knowledge of shipping and receiving protocol
   Good knowledge of material/product safety/security norms and regulations
   Knowledge of supply chain dependencies and processes
   Good knowledge of production process flow and scheduling
   Operation of computers - desktop, and hand held for receiving, and real time inventory updates and customer order shipments
   Working Knowledge of SA
   Other tasks assigned by supervisor/manager
   
   
   Benefits-
   Medical Dental Vision
   401K
   Paid Vacation
   Paid Holidays

   Copy this example

   

5. Post your job

   To find the right inventory coordinator for your business, consider trying out a few different recruiting strategies:

   • Consider internal talent. One of the most important sources of talent for any company is its existing workforce.
   • Ask for referrals. Reach out to friends, family members, and current employees and ask if they know or have worked with inventory coordinators they would recommend.
   • Recruit at local colleges. Attend job fairs at local colleges to recruit inventory coordinators who meet your education requirements.
   • Social media platforms. LinkedIn, Facebook and Twitter now have more than 3.5 billion users, and you can use social media to reach potential job candidates.

   Post your job online:

   • Post your inventory coordinator job on Zippia to find and recruit inventory coordinator candidates who meet your exact specifications.
   • Use field-specific websites.
   • Post a job on free websites.

6. Interview candidates

   During your first interview to recruit inventory coordinators, engage with candidates to learn about their interest in the role and experience in the field. During the following interview, you'll be able to go into more detail about the company, the position, and the responsibilities.

   You should also ask about candidates' unique skills and talents to see if they match the ideal candidate profile you developed earlier. Candidates good enough for the next step can complete the technical interview.

   The right interview questions can help you assess a candidate's hard skills, behavioral intelligence, and soft skills.

7. Send a job offer and onboard your new inventory coordinator

   Once you've found the inventory coordinator candidate you'd like to hire, it's time to write an offer letter. This should include an explicit job offer that includes the salary and the details of any other perks. Qualified candidates might be looking at multiple positions, so your offer must be competitive if you like the candidate. Also, be prepared for a negotiation stage, as candidates may way want to tweak the details of your initial offer. Once you've settled on these details, you can draft a contract to formalize your agreement.

   You should also follow up with applicants who don't get the job with an email letting them know that you've filled the position.

   To prepare for the new employee's start date, you can create an onboarding schedule and complete any necessary paperwork, such as employee action forms and onboarding documents like I-9 forms, benefits enrollment, and federal and state tax forms. Human Resources should also ensure that a new employee file is created.

8. Go through the hiring process checklist

   • Determine employee type (full-time, part-time, contractor, etc.)
   • Submit a job requisition form to the HR department
   • Define job responsibilities and requirements
   • Establish budget and timeline
   • Determine hiring decision makers for the role
   • Write job description
   • Post job on job boards, company website, etc.
   • Promote the job internally
   • Process applications through applicant tracking system
   • Review resumes and cover letters
   • Shortlist candidates for screening
   • Hold phone/virtual interview screening with first round of candidates
   • Conduct in-person interviews with top candidates from first round
   • Score candidates based on weighted criteria (e.g., experience, education, background, cultural fit, skill set, etc.)
   • Conduct background checks on top candidates
   • Check references of top candidates
   • Consult with HR and hiring decision makers on job offer specifics
   • Extend offer to top candidate(s)
   • Receive formal job offer acceptance and signed employment contract
   • Inform other candidates that the position has been filled
   • Set and communicate onboarding schedule to new hire(s)
   • Complete new hire paperwork (i9, benefits enrollment, tax forms, etc.)

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How much does it cost to hire an inventory coordinator?