Legal secretary jobs in Aliso Viejo, CA - 101 jobs

The Mogharebi Group (TMG) is a multifamily real estate investment and advisory firm with a proven track record of serving our valued clients for over forty years. Manage a high volume of $10-$100 million real estate transactions, supporting successful closings through detailed contract review, analysis, and coordination Draft, revise, and summarize contractual terms using established templates in collaboration with internal teams, external partners, and outside counsel Support executive leadership and sales advisors throughout the transaction lifecycle Coordinate with outside attorneys, investors, escrow, and title to ensure timely execution of contractual obligations and due diligence Maintain exceptional organization and attention to detail while operating in a fast-paced environment Qualifications & Experience Strong reading comprehension and legal writing skills Exceptional organizational skills and meticulous attention to detail Three or more years of experience reviewing attorney-drafted agreements preferred, but not required for a highly motivated candidate Experience in real estate transactions, estate planning, corporate transactional work, or contract-based project coordination strongly valued Clear opportunity for advancement into a Contract Specialist or Contract Manager role Key Responsibilities Draft, review, and summarize real estate sales contracts such as letters of intent to purchase, purchase agreements, listing agreements, counteroffers, amendments, and other real estate documents using existing established templates. Coordinating sales contracts from start to closing, ensuring parties to the contracts timely perform their contractual duties and complete their due diligence. Review and analyze preliminary title reports and title closing requirements. Create and maintain escrow timelines, due diligence checklists; ensuring timely performance of key contractual deadlines, due diligence, closings and supporting transaction documentation throughout each transaction. Coordinate communication between key players, advisors, and internal departments. Occasional tasks involve performing research applicable state statutes, regulations, contract laws, and real estate-related issues. Maintain organized electronic file systems; document internal processes as needed. Qualifications Paralegal experience REQUIRED; real estate experience a plus but not required. You must possess strong reading, writing and verbal communication skills. High level of follow-up (REQUIRED), organization, accuracy, and dependability. Ability to manage multiple tasks and deadlines in a dynamic environment. Proficiency with Microsoft Office Suite, DocuSign, and document management tools. Sample writing involving reviewing, analyzing, and summarizing contracts or pleadings (any type) must be provided. Job Type: Full-time Benefits: 401(k) Dental insurance Health insurance Paid time off Vision insurance Work Location: Costa Mesa, CA 92626

A growing boutique immigration law firm is seeking a detail-oriented Paralegal to join its team. This is an exciting opportunity to join a firm during a period of growth and play a meaningful role in supporting its continued success. The ideal candidate will assist with a variety of matters, serve as a point of contact for clients, and help ensure cases are managed efficiently and accurately throughout the process. Key Responsibilities Manage and coordinate a caseload of matters from intake through completion Track deadlines and maintain accurate case records and documentation Collaborate with attorneys to support case strategy and preparation Assist with the preparation, review, and filing of immigration petitions and supporting materials Monitor case progress, filings, and correspondence with government agencies Maintain organized digital and physical case files Provide administrative and client support as needed Support team workflows and assist with task coordination to ensure efficiency and quality Submit and track filings, monitor receipt notices and adjudication progress, and follow up on case statuses and related correspondence Assist with post-filing case processing, including tracking RFEs, compiling response materials, monitoring validity periods, and updating internal systems Qualifications Minimum of 2 years of case processing experience Proficiency in INSZoom or similar case management software Strong organizational, communication, and deadline-management skills Experience providing guidance or oversight to junior staff is a plus Foreign language proficiency preferred, but not required We will consider qualified candidates with criminal histories in a manner consistent with the requirements of the Los Angeles Fair Chance Initiative for Hiring. California applicants, please view our Privacy Notice here: https://careergroupcompanies.com/california-privacy-notice/. You can use WorkGrades to collect and manage your references for free and share them with us or anyone else you choose by visiting workgrades.com/home/candidate. Candidates with references are always preferred by our clients. Now is the most important time to stand out from the crowd. We suggest that you ensure you have updated your LinkedIn profile and that you start collecting your references early.

Job Title: Legal Secretary - Litigation Salary/Payrate: $80K-$95K (some flex) + bonus and AWESOME benefits!!! Work Environment: Onsite Term: Permanent / Fulltime Bachelor's degree required: No Referral Fee: AMS will pay $500 should the person you refer gets hired JOB DESCRIPTION #LI-SD1 Prepares and revises legal documents, correspondence, memoranda, and e-mails from written form as well as from transcription Assembles documents and exhibits for court filings and recordings, hearings, arbitrations, mediations, depositions or other engagements Proofreads prepared materials to ensure documents are free from typographical and grammatical errors and are formatted according to Firm standards Reads, sorts and prints incoming mail, and e-mails and distributes as appropriate Schedules appointments and meetings for attorneys Manages and maintains calendar for deadlines; ensures important dates are recorded on the master calendar Maintains client files and chron files Proficiency with utilizing computer and transcription equipment to produce legal documents, correspondence, memoranda and e-mails, as well as other office equipment such as photocopier, fax machine and postage meter Other duties as needed: Arranges for travel for attorneys including hotel, airline and transportation Assists in the preparation of marketing materials such as pitch folders, attorney biographies and PowerPoint presentations Performs all other duties as assigned Qualifications/Requirements: High School Diploma Prior litigation legal secretary experience. Ability to type, read, and write in order to proofread and perform initial input and revisions to legal documents, correspondence, memoranda and e-mail. Must have knowledge of MS Office Suite which includes Word, Excel, PowerPoint Knowledge of document management systems such as IManage Ability to type 70 wpm Ability to organize and prioritize workflow for multiple attorneys Interpersonal skills to communicate verbally, in writing and by telephone in a professional manner with clients, attorneys, vendors and staff Ability to operate office equipment such as computer, transcription equipment, fax machine and advanced functions on photocopiers

Our client, a leading Employment firm, with a phenomenal reputation is seeking an additional Secretary to support some incoming lawyers. This person will add to an established group of staff who pride themselves on supporting one another! Office leadership is on a mission to make the office and team the most desired in town by creating an exceptional culture! If you are looking to be a part of something special, this is the opportunity for you its a beautiful office, dynamic group, and truly trailblazers in the industry. We are proud to represent them! If you're considering a change or just want to explore what else is out there, this one is not to miss! Compensation is commensurate with experience and ranges form $80,000 - $99,000. Litigation Legal Secretary- Employment Law Responsibilities include : Prepare and format legal documents such as briefs, pleadings, and correspondence. Process new client/matter requests. File legal documents with state and federal courts, both electronically and through traditional means. Proofread all documents to ensure accuracy and completeness before distribution or filing. Update and maintain client files, including electronic management systems. Manage attorney calendars, scheduling appointments and tracking due dates. Coordinate meetings, conference calls, and make arrangements for meals, refreshments, and equipment. Arrange travel arrangements for assigned attorneys. Enter, review, and revise timekeeper time entries, ensuring consistent identification of litigation codes. Prepare expense reimbursement requests for attorneys promptly and accurately. Review vendor invoices for accuracy and prepare check requests for timely payment. Provide assistance to visitors, paralegals, and attorneys in the absence of their secretaries. Handle overflow work from other secretaries as needed. Comprehensive benefits include: Medical, Dental and Vision- PPO Plan Paid Time Off - 15 Days to start Paid Holidays 401(k) - with 4% match Profit Sharing Life Insurance Long-Term Disability Paid Parking Hybrid work 3 in office/ 2 remote days For immediate consideration please send your resume to kim@coleretp.com. I look forward to speaking with you!

Job Description Mission Recruiting is partnering with a respected Long Beach defense firm seeking an experienced Litigation Legal Secretary with at least 3+ years of civil litigation secretary experience and strong knowledge of California court rules and e-filing procedures. This is a great fit for someone who enjoys being the organizational backbone of a busy litigation practice and thrives in a professional, team-oriented environment. You'll provide full litigation support-calendaring, document preparation, e-filing, and case management-supporting attorneys who value reliability, communication, and initiative. Experience with Clio case management software is a plus Key Highlights Manage complex litigation calendars, including hearings, depositions, deadlines, and attorney/client meetings Draft, proofread, and e-file pleadings, motions, discovery, and correspondence in California state courts Coordinate depositions, court reporters, interpreters, and communications with clients and opposing counsel Maintain organized electronic and physical files; assist with hearing, mediation, and trial preparation Bring excellent attention to detail, strong organization, and a professional, service-minded attitude Compensation & Benefits Competitive salary: $70,000 - $80,000+ DOE Kaiser medical after 90 days, plus HSA stipend; dental and vision options 9 paid holidays + 5 sick days, FMLA 401(k) with profit sharing after 1 year, plus paid parking Interested candidates are encouraged to apply for a confidential conversation with Mission Recruiting. Salary Range: $70,000 - $80,000 Reference: 147954 #ZR

Job Description Our busy civil defense firm is looking for an efficient, organized legal assistant to help our attorneys and paralegals assist clients and ensure we're operating efficiently. You'll assist with the preparation of legal documents, preparation of discovery responses and interact with clients. If you have experience in a law firm environment, work well under pressure, and are looking for a rewarding opportunity in the legal industry, we want to connect with you. Compensation: $30 to $35 per hour Responsibilities: Manage office correspondence and administrative tasks such as answering phone calls, communicating with opposing attorney offices, taking dictation, responding to emails, and reminding the team of upcoming deadlines Help with creating a variety of litigation documents, including pleadings, motions, subpoenas, affidavits, contracts, and briefs for case preparation, and proofread documents when necessary Use daily time records to properly process client billing with support from the accounting department Undertake other duties as needed to ensure the firm operates efficiently Perform legal research, as needed, with help from attorneys and paralegals Qualifications: Proficient with MS Office products Some college is preferred; high school diploma or equivalent is required 1-2 years of prior experience in a law firm environment as a secretary or administrative assistant Must be able to type at least 50 WPM Able to meet demanding deadlines in a fast-paced environment About Company Friedenthal, Heffernan & Brown, LLP is managed by experienced and talented trial lawyers. We practice defense sided civil litigation.

Hawkins Parnell is seeking a Legal Secretary to join a successful litigation team based in its Santa Ana office, collaborating with the nationwide HPY litigation team. The Legal Secretary performs as a critical member of the team by providing support to 3-5 attorneys with tasks such as document drafting and proofreading, e-filing, calendar management, document production, and other support duties. We are looking for someone who is organized, responsive and has an eye for detail. We value flexibility, the ability to adapt to last-minute changes, and deadline-driven individuals. This position is part of a busy, well-established, highly functioning firm with a proven success record. HPY offers a competitive salary complemented by a full, comprehensive benefits package including Medical Insurance, Vision Plan, Dental Insurance, Life Insurance, 401k, Short and Long Term Disability and Profit Sharing. Litigation Legal Secretary candidate(s) must have at least two years of experience as a Litigation Legal Secretary or a paralegal in a law firm and must have intermediate to advanced MS Word and Excel skills. Responsibilities will vary, but will include document production, entering attorney time, e-filing documents with courts, managing calendars of attorneys, preparing hard-copy materials like trial and mediation binders, scheduling conference calls, arranging meetings and occasional travel, preparing expense reports, and communicating with clients, court officials, and others for attorney(s) and/or paralegal(s) to whom assigned. The primary responsibilities of this position include, but are not limited to: * Draft, transcribe, proofread, edit and file court documents and related correspondence, memorandum, pleadings and related documents * E-file documents with local, state, federal and appellate courts and assist with paper filing in office * Handle the incoming and outgoing mail for the attorneys supported * Maintain team and court calendars and keep attorneys aware of scheduled events and approaching deadlines * Schedule meetings, conference calls, assist with travel arrangements when necessary and reserve conference rooms * Communicate by phone and email with clients, maintaining professionalism and a high level of customer service at all times * Schedule depositions * Enter time and handle billing for assigned timekeepers * Assist in trial preparation * Maintain files on a regular basis * Coordinating travel arrangements and processing expense reports * Answer and handle incoming phone calls in a professional manner * Assist fellow workers and/or other timekeepers as needed and requested Successful candidates will be self-motivated and able to prioritize, have a high level of organizational skills and possess a strong work ethic. This is a team environment and your legal knowledge, skills and reliability will be rewarded here! Employees are offered a generous benefits package and will work with a great team. Required Skills and Experience: * High school diploma required. Bachelors degree preferred. * Two or more years of litigation secretarial experience is required. Large to midsize law firm experience is a plus. Insurance/PI/professional malpractice defense experience is a major plus. Experience with hourly billing and communicating with clients' legal departments and claims adjusters is a major plus. Practice Areas: Appellate, Bad Faith and Coverage, Banking & Finance, Business/Commercial, Construction, Employee Benefits & ERISA, Employee Stock Ownership Plans (ESOPs), Labor & Employment, Legal Malpractice, Long Term Care & Assisted Living, Medical Malpractice, Municipal Liability, Premises Liability, Product Liability, Professional Negligence, Toxic Tort and Environmental, and Transportation

Overall Purpose: Provides secretarial support to attorneys, paralegals and administrative management of the Firm. Maintains positive communications with clients, attorneys and staff. Observes confidentiality of client matters. Follows policies and procedures of the Firm. Essential Job Duties: Prepares and revises legal documents, correspondence, memoranda and e-mails from written form as well as from transcription Operates personal computer, transcription equipment to produce legal documents, correspondence, memoranda and e-mails, and other office machines such as photocopier, fax machine and postage meter Assembles documents and exhibits for court filings and recordings, hearings, arbitrations, mediations, depositions or other engagements Proofreads prepared materials to ensure documents are free from typographical and grammatical errors and are formatted according to Firm standards Reads, sorts and prints incoming mail and e-mails and distributes as appropriate Schedules appointments and meetings for attorneys Manages and maintains calendar for deadlines; ensures important dates are recorded on the master calendar Maintains client files Assists in handling of reception desk duties/meet and greet clients Operates multi-line telephone system Mail distribution Other Duties: Arranges for travel for attorneys including hotel, airline and transportation Assembles documents and exhibits for court filings and recordings, hearings, arbitrations, mediations, depositions or other engagements Assists in the preparation of marketing materials such as pitch folders, attorney biographies and PowerPoint presentations Responsible for answering incoming telephone calls and directing them to the appropriate staff member(s) Performs all other duties as assigned Qualifications/Requirements: High School Diploma At least 3 years prior litigation legal secretary experience Ability to type, read and write in order to proofread and perform initial input and revisions to legal documents, correspondence, memoranda and e-mail. Must have knowledge of MS Office Suite which includes Word, Excel, PowerPoint Knowledge of document management systems such as IManage Ability to type 70 wpm Ability to organize and prioritize workflow for multiple attorneys Interpersonal skills to communicate verbally, in writing and by telephone in a professional manner with clients, attorneys, vendors and staff

Legal Secretary - Litigation Practice Area: Litigation Position Type: Full-Time, Direct Hire About the Firm Marquee Legal is conducting a search on behalf of a prestigious law firm in San Diego, recognized for its excellence in litigation. This firm values professionalism, attention to detail, and a collaborative culture that supports its employees in achieving success. The firm is seeking an experienced Legal Secretary to join their litigation team. This role offers an opportunity to work with accomplished attorneys on high-profile cases in a fast-paced and professional environment. Position Overview The Legal Secretary will provide critical administrative support to litigation attorneys and paralegals, ensuring smooth case management and organizational efficiency. The ideal candidate will have significant experience in litigation, possess strong technical skills, and demonstrate a proactive and detail-oriented work ethic. Key Responsibilities Prepare, proofread, and format a variety of legal documents, including pleadings, discovery, motions, and correspondence. Manage attorney calendars, schedule court deadlines, and coordinate appointments, meetings, and depositions. File documents electronically with state and federal courts via e-filing systems, ensuring compliance with court rules and procedures. Organize and maintain case files, both physical and electronic, ensuring accessibility and accuracy. Assist with trial preparation, including organizing exhibits, coordinating witnesses, and managing trial binders. Communicate professionally with clients, opposing counsel, and court personnel on behalf of attorneys. Process and track client billing, prepare expense reports, and manage invoices. Provide general administrative support, such as arranging travel, preparing timesheets, and handling correspondence. Qualifications Experience: Minimum of 5 years as a Legal Secretary in a litigation practice group, preferably in a law firm setting. Skills: Proficiency in e-filing systems for state and federal courts. Strong knowledge of litigation procedures, court rules, and deadlines. Excellent organizational and time management skills with the ability to multitask effectively in a fast-paced environment. High proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint) and legal practice management software. Exceptional written and verbal communication skills. Preferred: Familiarity with document management systems and legal billing software. What the Firm Offers Competitive compensation, commensurate with experience. Comprehensive benefits package, including health, dental, vision, and 401(k). A supportive and inclusive work environment with opportunities for professional growth. Access to cutting-edge technology and resources to perform at a high level. Why Join This Team? This position is an exceptional opportunity for a seasoned legal secretary to join a premier Los Angeles litigation team. The firm's dedication to excellence, client service, and employee development creates an ideal setting for professional advancement and personal fulfillment.

Focused on employment and labor law since 1958, Jackson Lewis P.C.'s 1,000+ attorneys located in major cities nationwide consistently identify and respond to new ways workplace law intersects business. We help employers develop proactive strategies, strong policies and business-oriented solutions to cultivate high-functioning workforces that are engaged and stable, and share our clients' goals to emphasize belonging and respect for the contributions of every employee. The Firm is ranked in the First Tier nationally in the category of Labor and Employment Litigation, as well as in both Employment Law and Labor Law on behalf of Management, in the U.S. News - Best Lawyers “Best Law Firms”. Job Summary In this role you will provide dedicated support to employment litigation attorneys in the Orange County office. Our legal secretaries work with multiple attorneys (typically dedicated support to four) providing a full range of support, including, but not limited to, preparation/revision of correspondence, pleadings and documents for filing with state and federal courts and agencies; calendar maintenance and travel arrangements; and paper and electronic filing. The successful candidate is a very organized, detail-oriented team player possessing at least 3 years recent CA litigation legal secretary experience who will engage in the work of attorneys by demonstrating knowledge and status of current cases and projects. Responsibilities · Familiarity with California state and federal rules and procedures is required, labor and employment law experience and experience with class action litigation highly preferred. · Engage in the work of attorneys by demonstrating knowledge and status of current cases and projects, utilizing available resources in order to achieve. · Handle a wide variety of complex and confidential time-sensitive material. · Prepare/revise correspondence, pleadings, documents and other clerical assignments as directed (including proofreading). · Provide support to four attorneys in employment litigation, affirmative action, class action and other related matters and backup support as needed. · Act as liaison between internal departments and outside agencies, including frequent scheduling of depositions and mediations, as well as client communications. · Coordinate docketing for litigation attorneys, maintain calendars and CLE records. · Book and organize travel arrangements including flights, hotels, transportation, make changes to reservations as needed. · Prepare expense reports and assist with billing and collections as needed. · Perform various office and client filing (paper and electronic). Job Requirements · High school diploma or equivalent required, BA strongly preferred. · 3+ years' experience as a California legal secretary. · Knowledge of office equipment including telephones, copy/scan equipment and computers, Microsoft Office Suite, and excellent typing skills. · Must be able to take initiative, be reliable, professional, team oriented, pay attention to detail and can multi-task. · Must be self-directed, able to follow instructions, and proactively seeks additional work when time allows. · Possess a client service mindset with strong verbal and written communication skills. · Be analytical, able to problem-solve and propose resolutions. · Outstanding organizational skills, ability to prioritize and manage multiple deadlines and projects simultaneously and frequently under tight deadlines. For California, the expected hourly range for this position is between $38-$44 per hour. The actual compensation will be determined based on experience and other factors permitted by law. We are an equal employment opportunity employer. All qualified applicants will receive consideration for employment without regard to race, national origin, gender, age, religion, disability, sexual orientation, veteran status, marital status or any other characteristics protected by law.

The essential duties are: Prepares and revises legal documents, correspondence, memoranda, and e-mails from written form as well as from transcription Assembles documents and exhibits for court filings and recordings, hearings, arbitrations, mediations, depositions or other engagements Proofreads prepared materials to ensure documents are free from typographical and grammatical errors and are formatted according to Firm standards Reads, sorts and prints incoming mail, and e-mails and distributes as appropriate Schedules appointments and meetings for attorneys Manages and maintains calendar for deadlines; ensures important dates are recorded on the master calendar Proficiency with utilizing computer and transcription equipment to produce legal documents, correspondence, memoranda and e-mails Other duties as needed: Arranges for travel for attorneys including hotel, airline and transportation Assists in the preparation of marketing materials such as pitch folders, attorney biographies and PowerPoint presentations Performs all other duties as assigned Qualifications/Requirements: High School Diploma Prior litigation legal secretary experience. Ability to type, read, and write in order to proofread and perform initial input and revisions to legal documents, correspondence, memoranda and e-mail. Must have knowledge of MS Office Suite which includes Word, Excel, PowerPoint Knowledge of document management systems such as IManage Ability to type 70 wpm Ability to organize and prioritize workflow for multiple attorneys Interpersonal skills to communicate verbally, in writing and by telephone in a professional manner with clients, attorneys, vendors and staff Ability to operate office equipment such as computer, transcription equipment, fax machine and advanced functions on photocopiers To Apply: Please email your resume to: **************************** Craig Fleck Vice President Chelsea Search Group 1777 Laurelwood Way Oceanside, CA 92056 ************ **************************** *************************

Join the fastest-growing family law firm in California, where we pride ourselves not only on providing great service to fathers in need, but also on our commitment to our employees' professional and personal growth. Our firm is renowned for its vibrant culture, dedication to work-life balance, and a supportive environment that fosters career advancement and personal development. We are excited to offer: Great Pay: Competitive salary with performance bonus opportunities 401(k) Match: Generous matching to help secure your future. Unlimited Vacation Policy: We believe in work-life balance and trust our team to manage their time off in a way that benefits them the most. Opportunities for Advancement: Our rapid growth means ample opportunities for you to grow professionally and take on new challenges. Full Benefits: Comprehensive health, dental, and vision plans to meet all your needs. Great Culture: Be part of a team where your contributions are valued, and your wellbeing is paramount. Reel Fathers Rights, a rapidly growing family law practice in Southern California, is seeking a legal secretary to join our team. As a legal secretary at Reel Fathers Rights, you will be responsible for a variety of administrative and legal tasks, including : Administrative tasks: You will be responsible for answering phone calls, scheduling appointments, maintaining the office calendar, managing email correspondence, filing legal documents, and other administrative tasks as needed. Client communication: You will be the first point of contact for clients and will be responsible for communicating with them on behalf of the attorneys. You will need to be able to answer basic legal questions and direct them to the appropriate attorney when necessary. Drafting legal documents: You may be required to draft legal documents, such as pleadings, motions, and discovery requests, under the guidance of the attorneys. Research: You will need to research case law and legal precedents as requested by the attorneys. Billing: You may be responsible for billing clients and maintaining financial records for the firm. Case management: You will be responsible for maintaining case files, including tracking important deadlines and ensuring that all necessary documents are filed with the court in a timely manner. Courtroom support: You may be required to accompany attorneys to court hearings and provide administrative support as needed. To be successful in this role, you should have excellent organizational skills, attention to detail, and strong communication skills. Familiarity with legal terminology and procedures is also necessary, and experience with family law is a plus. Proficiency with computer software, including Microsoft Office and legal case management software, is required. If you are looking for an exciting opportunity to join a rapidly growing family law practice, Reel Fathers Rights may be the perfect fit for you. We are committed to providing high-quality legal services to fathers and families in Southern California, and we are looking for a legal secretary who shares our passion for justice and fairness for Fathers. The Role is a hourly role that comes with benefits including Unlimited PTO, 401k match, as well as medical, dental and vision.

Insight Global is seeking an experienced Trial Legal Secretary to support a prominent law firm in Orange County. The ideal candidate is highly computer‑savvy and demonstrates strong technical proficiency, including advanced Microsoft Office skills, particularly in Excel, and experience with document management systems, with iManage preferred. This role requires a motivated, detail‑oriented professional with excellent interpersonal skills, a strong work ethic, and the ability to thrive in a high‑pressure, deadline‑driven environment. Prior experience supporting attorneys in trial preparation is essential. Qualified applicants must have extensive experience with document preparation and e‑filing across state, federal, and appellate courts. The position requires sound judgment, strong decision‑making capabilities, and solid administrative skills, including calendar management, travel coordination, and client billing. Candidates should be adept at independently managing multiple projects and daily workflows while maintaining accuracy and efficiency in a fast‑paced legal setting. We are a company committed to creating diverse and inclusive environments where people can bring their full, authentic selves to work every day. We are an equal opportunity/affirmative action employer that believes everyone matters. Qualified candidates will receive consideration for employment regardless of their race, color, ethnicity, religion, sex (including pregnancy), sexual orientation, gender identity and expression, marital status, national origin, ancestry, genetic factors, age, disability, protected veteran status, military or uniformed service member status, or any other status or characteristic protected by applicable laws, regulations, and ordinances. If you need assistance and/or a reasonable accommodation due to a disability during the application or recruiting process, please send a request to ********************.To learn more about how we collect, keep, and process your private information, please review Insight Global's Workforce Privacy Policy: **************************************************** Skills and Requirements Demonstrated ability to manage trial preparation from inception, including comprehensive support throughout all phases of trial readiness. Strong expertise in legal document preparation, organization, and quality control. A minimum of 8 years of relevant legal or litigation support experience. 2-3 years of direct, hands‑on trial preparation experience (required). Ability to work cross-functionally and have a mindset of flexibility

SHB's litigation practice is growing! We are seeking a Paralegal with experience in all phases of litigation including experience with large document production, discovery, interviewing of witnesses and experts, drafting pleadings and subpoenaing records to become a member of this winning practice group and join one of the fastest moving areas of the law. SHB offers a challenging, rewarding and fun atmosphere. One that grows its employees and offers the opportunity to work in diverse areas of the law. Bachelor's degree or Paralegal Certificate and two plus years of litigation experience or no degree/certificate and six plus years of experience. Experience in all phases of trial and trial preparation including experience with large document production, discovery, interviewing of witnesses and experts, drafting pleadings and subpoenaing records required. Large-scale multi-party litigation preferred. Travel required.

Job Description Personal Injury Paralegal - Demand Writing Focus (Part Time) We are a busy personal injury law firm seeking an experienced personal injury paralegal with a strong focus on demand writing. This role is critical to our settlement pipeline and cash flow. The ideal candidate has prior PI experience, can independently draft high-quality demand letters, review medical records and specials, and keep demand packages moving efficiently. This position will start as part-time, with flexibility, and may expand based on performance and firm needs. Early litigation support may be included, but the primary responsibility is consistent and timely demand production. Our firm handles personal injury matters across multiple states. This role may include limited post-settlement and early litigation support, such as drafting routine filings and assisting with minor hearings under attorney supervision. Extensive litigation experience is not required; we are looking for someone comfortable following firm guidance and supporting multi-jurisdictional matters as needed. Compensation: $28 - $32 hourly Responsibilities: Maintain our case filing systems and other administrative activities Discuss potential lien, bill, and medical expense settlements with service providers or insurers Draft and finalize personal injury demand letters using provided facts, medical records, billing, and attorney guidance Review and summarize medical records, treatment, and specials for demand packages Compile and organize complete demand-ready files and coordinate with case managers to resolve any missing items Maintain steady demand output and track demand status through resolution Assist with limited early litigation and post-settlement support, including drafting routine filings and supporting minor hearings under attorney supervision Follow firm templates, procedures, and multi-state practice guidelines Meet internal deadlines and production expectations while working independently Qualifications: At least 3-5 years of experience in legal services under an attorney or lawyer in a law firm setting, preferably specializing in personal injury law Must have great time-management skills, and organizational skills Talented verbal communicator and writer Experience in drafting and finalizing personal injury demand letters with precision and clarity. Spanish-speaking (bilingual English/Spanish) required Ability to independently review and summarize medical records, treatment details, and specials for demand packages. Proven track record of maintaining organized case filing systems and administrative activities. Strong communication skills to discuss settlements with service providers or insurers effectively. Familiarity with multi-state practice guidelines and ability to follow firm templates and procedures. Capacity to meet internal deadlines and production expectations while working independently. Experience in assisting with early litigation and post-settlement support, including drafting routine filings under attorney supervision, is a plus. About Company Our firm's mission is to successfully fight for the financial justice of personal injury victims by providing ethically sound and good-faith legal counsel and strategic advice, according to the laws and regulations in each jurisdiction in which we practice. We listen to clients' concerns, carefully match an attorney whose experience is tailored to the clients' needs, and develop a customized solution that puts the clients' best interests at the forefront. We are a multi-state practice law firm, high volume, boutique touch.

Providing for loved ones, planning rewarding retirements, saving enough for whatever lies ahead - our policyholders count on us to be there when it matters most. It's a big ask, but it's one that we have the power to deliver when we work together. We collaborate and innovate - pushing one another to transform not just Pacific Life, but the entire industry for the better. Why? Because it's the right thing to do. Pacific Life is more than a job, it's a career with purpose. It's a career where you have the support, balance, and resources to make a positive impact on the future - including your own We're actively seeking a talented Paralegal II to join the Office of the General Counsel (OGC) in Omaha NE, or Newport Beach, CA. As a Paralegal II, you will collaborate closely with attorneys, paralegals, and other members of the OGC to support Pacific Life's Consumer Markets Division, Institutional Division. and Workforce Benefits Division. How you will help move us forward: Legal Research: Provide legal assistance as requested by divisional business clients and attorneys by conducting in-depth legal research to analyze, interpret, and draw conclusions regarding state & federal statutes, regulations, and case law related to the life insurance, annuity, and pension business and products, estate and trust matters.. Product Compliance: Providing legal and compliance services to divisional clients and attorneys, helping with the compliance/implementation of changes in state and federal laws governing insurance, annuity, and pension products. File Organization and Case Management: Maintain comprehensive and organized matter files while adhering to Pacific Life's confidentiality and ethical standards. Client Communication: Consult with divisional clients, attorneys, and other third parties to gather information, exchange documents, and provide updates on tasks and projects. The experience you bring: Completion of ABA approves paralegal program Two plus years of recent paralegal experience; or equivalent aggregate experience. Excellent verbal and written communication skills; ability to draft clear, concise, and well-structured communications that present complex legal concepts in an understandable manner, showing understanding of legal terminology, procedures, and documentation. Comfortable working on multiple projects and prioritizing work streams as needed.. What makes you stand out: Strong demonstrable, legal research skills using online applications such as Westlaw Edge and Practical Law and Copilot Work experience in life insurance, annuity, and pension administration related products, and/or state and federal regulatory compliance. Also, estate planning, probate, trusts, guardianships, conservatorships, and power of attorney. Technical knowledge, including Office 365 applications, Outlook, SharePoint, OpenText Core Share Motivated to develop professionally and learn new skills #LI-KB1 You can be who you are. We are committed to a culture of diversity and inclusion that embraces the authenticity of all employees, partners and communities. We support all employees to thrive and achieve their fullest potential. What's life like at Pacific Life? Visit Instagram.com/lifeatpacificlife Base Pay Range: The base pay range noted represents the company's good faith minimum and maximum range for this role at the time of posting. The actual compensation offered to a candidate will be dependent upon several factors, including but not limited to experience, qualifications and geographic location. Also, most employees are eligible for additional incentive pay. $71,550.00 - $87,450.00 Your Benefits Start Day 1 Your wellbeing is important to Pacific Life, and we're committed to providing you with flexible benefits that you can tailor to meet your needs. Whether you are focusing on your physical, financial, emotional, or social wellbeing, we've got you covered. Prioritization of your health and well-being including Medical, Dental, Vision, and Wellbeing Reimbursement Account that can be used on yourself or your eligible dependents Generous paid time off options including: Paid Time Off, Holiday Schedules, and Financial Planning Time Off Paid Parental Leave as well as an Adoption Assistance Program Competitive 401k savings plan with company match and an additional contribution regardless of participation EEO Statement: Pacific Life Insurance Company is an Equal Opportunity /Affirmative Action Employer, M/F/D/V. If you are a qualified individual with a disability or a disabled veteran, you have the right to request an accommodation if you are unable or limited in your ability to use or access our career center as a result of your disability. To request an accommodation, contact a Human Resources Representative at Pacific Life Insurance Company.

Hawkins Parnell is seeking a Legal Secretary to join a successful litigation team based in its Santa Ana office, collaborating with the nationwide HPY litigation team. The Legal Secretary performs as a critical member of the team by providing support to 3-5 attorneys with tasks such as document drafting and proofreading, e-filing, calendar management, document production, and other support duties. We are looking for someone who is organized, responsive and has an eye for detail. We value flexibility, the ability to adapt to last-minute changes, and deadline-driven individuals. This position is part of a busy, well-established, highly functioning firm with a proven success record. HPY offers a competitive salary complemented by a full, comprehensive benefits package including Medical Insurance, Vision Plan, Dental Insurance, Life Insurance, 401k, Short and Long Term Disability and Profit Sharing. Litigation Legal Secretary candidate(s) must have at least two years of experience as a Litigation Legal Secretary or a paralegal in a law firm and must have intermediate to advanced MS Word and Excel skills. Responsibilities will vary, but will include document production, entering attorney time, e-filing documents with courts, managing calendars of attorneys, preparing hard-copy materials like trial and mediation binders, scheduling conference calls, arranging meetings and occasional travel, preparing expense reports, and communicating with clients, court officials, and others for attorney(s) and/or paralegal(s) to whom assigned. The primary responsibilities of this position include, but are not limited to: Draft, transcribe, proofread, edit and file court documents and related correspondence, memorandum, pleadings and related documents E-file documents with local, state, federal and appellate courts and assist with paper filing in office Handle the incoming and outgoing mail for the attorneys supported Maintain team and court calendars and keep attorneys aware of scheduled events and approaching deadlines Schedule meetings, conference calls, assist with travel arrangements when necessary and reserve conference rooms Communicate by phone and email with clients, maintaining professionalism and a high level of customer service at all times Schedule depositions Enter time and handle billing for assigned timekeepers Assist in trial preparation Maintain files on a regular basis Coordinating travel arrangements and processing expense reports Answer and handle incoming phone calls in a professional manner Assist fellow workers and/or other timekeepers as needed and requested Successful candidates will be self-motivated and able to prioritize, have a high level of organizational skills and possess a strong work ethic. This is a team environment and your legal knowledge, skills and reliability will be rewarded here! Employees are offered a generous benefits package and will work with a great team. Required Skills and Experience: High school diploma required. Bachelor s degree preferred. Two or more years of litigation secretarial experience is required. Large to midsize law firm experience is a plus. Insurance/PI/professional malpractice defense experience is a major plus. Experience with hourly billing and communicating with clients' legal departments and claims adjusters is a major plus. Practice Areas: Appellate, Bad Faith and Coverage, Banking & Finance, Business/Commercial, Construction, Employee Benefits & ERISA, Employee Stock Ownership Plans (ESOPs), Labor & Employment, Legal Malpractice, Long Term Care & Assisted Living, Medical Malpractice, Municipal Liability, Premises Liability, Product Liability, Professional Negligence, Toxic Tort and Environmental, and Transportation

Top Law Firm in San Diego office has an opening available for a Legal Secretary with a minimum of 5 yrs. CA litigation experience to work a 2:1 desk. Experience working with business litigation and defense matters is required for heavy court filing and calendaring responsibilities. Knowledge of trademark and patent filings a plus. F/T positions with hours of 8:00 a.m. to 4:30 p.m. or 8:30 a.m. to 5:00 p.m. Requirements: Position requires excellent administrative, follow-up, initiative, organizational, calendaring and Excel skills. Solid knowledge of state and federal court filing rules and procedures A MUST with a background that includes e-filing experience. Excellent typing and computer skills needed with specific knowledge of MS Word 2010 or higher, Windows 10, Outlook, Excel and iManage FileSite or similar document management system. Knowledge of CompuLaw (or comparable calendaring program) and Best Authority a plus. Benefits: Excellent benefits package that includes vacation, sick leave, paid medical/dental/vision, 401(k), etc. Company Info: Founded in 1954 with over 100 Attorneys on their platform

Focused on employment and labor law since 1958, Jackson Lewis P.C.'s 1,000+ attorneys located in major cities nationwide consistently identify and respond to new ways workplace law intersects business. We help employers develop proactive strategies, strong policies and business-oriented solutions to cultivate high-functioning workforces that are engaged and stable, and share our clients' goals to emphasize belonging and respect for the contributions of every employee. The Firm is ranked in the First Tier nationally in the category of Labor and Employment Litigation, as well as in both Employment Law and Labor Law on behalf of Management, in the U.S. News - Best Lawyers “Best Law Firms”. Focused on labor and employment law since 1958, Jackson Lewis P.C.'s 950+ attorneys located in major cities nationwide consistently identify and respond to new ways workplace law intersects business. We help employers develop proactive strategies, strong policies and business-oriented solutions to cultivate high-functioning workforces that are engaged, stable and diverse, and share our clients' goals to emphasize inclusivity and respect for the contribution of every employee. The Firm is ranked in the First Tier nationally in the category of Labor and Employment Litigation, as well as in both Employment Law and Labor Law on behalf of Management, in the U.S. News - Best Lawyers “Best Law Firms”. Job Summary In this role you will provide dedicated support to employment litigation attorneys in the Riverside office. Our legal secretaries work with multiple attorneys (typically dedicated support to four) providing a full range of support, including, but not limited to, preparation/revision of correspondence, pleadings and documents for filing with state and federal courts and agencies; calendar maintenance and travel arrangements; and paper and electronic filing. The successful candidate is a very organized, detail-oriented team player possessing at least 3 years recent CA litigation legal secretary experience who will engage in the work of attorneys by demonstrating knowledge and status of current cases and projects. Responsibilities · Familiarity with California state and federal rules and procedures is required, labor and employment law experience and experience with class action litigation highly preferred. · Engage in the work of attorneys by demonstrating knowledge and status of current cases and projects, utilizing available resources in order to achieve. · Handle a wide variety of complex and confidential time-sensitive material. · Prepare/revise correspondence, pleadings, documents and other clerical assignments as directed (including proofreading). · Provide support to four attorneys in employment litigation, affirmative action, class action and other related matters and backup support as needed. · Act as liaison between internal departments and outside agencies, including frequent scheduling of depositions and mediations, as well as client communications. · Coordinate docketing for litigation attorneys, maintain calendars and CLE records. · Book and organize travel arrangements including flights, hotels, transportation, make changes to reservations as needed. · Prepare expense reports and assist with billing and collections as needed. · Perform various office and client filing (paper and electronic). We are an equal employment opportunity employer. All qualified applicants will receive consideration for employment without regard to race, national origin, gender, age, religion, disability, sexual orientation, veteran status, marital status or any other characteristics protected by law.