Legal secretary jobs in West Chicago, IL - 93 jobs
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Legal Secretary
Paralegal
Legal Secretary
Avanti Staffing 4.6
Legal secretary job in Chicago, IL
The legal secretary provides support to attorneys and paralegals resulting in a high level of client service, including, but not limited to: preparing and editing financial transaction documents; managing detailed travel arrangements; processing of new business intake; preparing and submitting attorney expenses; inputting attorney time entries; handling intricate client billing; responding to client inquiries via phone and email; arranging meetings and conferences for internal groups and related to business development activities; coordinating calendars; monitoring incoming mail and e-mails; maintaining and updating client files and other tasks.
As a Legal Secretary, your duties will include but not be limited to:
Prepare, revise, format and finalize a wide variety of legal documents
Assist attorneys with new client applications, conflict checks, engagement letters, waiver letters and auditor response letters
Accurately enter attorney time into timekeeping system to meet daily/weekly deadlines
Establish and maintain paper and electronic client and administrative files in compliance with current Firm policies
Interact on a daily basis with departments within the Firm to facilitate highest possible legal support
Prepare and submit expense reports and vendor invoices
Work closely with Accounting Department staff to prepare client billings and receivables to meet client billing format and reporting requirements
Proficiency with making and managing travel arrangements with assistance of travel agency to ensure all aspects of travel are made accurately and communicated effectively for travel both in the U.S. and abroad (i.e., air, hotel, car, train, meeting rooms, travel memberships accounts and the like)
Arrange client and group meetings with calendar appointments and other hospitality arrangements
Answer, screen and place phone calls to clients and other business associates and respond to client inquiries
Open, review and route mail as directed
Provide assistance to other LegalSecretaries within Firm whenever necessary to meet Firm and client needs
Other duties as assigned
Skills & Competencies:
Knowledge of corporate transactional and closing processes
Knowledge of legal terminology
Excellent written and verbal communication skills
Ability to deal courteously and effectively with others
Ability to read, interpret and follow instructions
Ability to work core business hours with flexibility for overtime, as required
Personable, professional, detailed-oriented and a problem solver
Able to prioritize tasks in a high-pressure environment
Strong organizational skills combined with the ability to work independently and be resourceful with problem solving
Qualifications & Required Experience:
Associate's degree preferred
Minimum of three (3) years of legalsecretarial experience in a law firm environment working with multiple attorneys.
Position also requires the ability to work under pressure to meet strict deadlines.
Computer Skills:
To perform this job successfully, an individual must be proficient in the following software:
Proficient in Word
Adobe
Excel
$35k-43k yearly est. 2d ago
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Paralegal
AMS Industries, Inc. 4.3
Legal secretary job in Woodridge, IL
AMS Industries, Inc. is seeking a detail-oriented paralegal with 3-5 years of relevant experience to provide high-level support to the office of the General Counsel.
AMS is a leading national MEP+ contracting firm serving the commercial, industrial, refrigeration and nuclear industries, specializing in large scale projects throughout multiple regions. With over 60 years of existence, AMS has grown from a small refrigeration contractor with a few employees to a multi-discipline and national MEP+ contractor with more than 800 employees and offices in three states. AMS is an equal-opportunity employer.
Key responsibilities for this role will include:
Draft, review, and manage a wide variety of construction and commercial contracts and subcontracts.
Manage pre-litigation and litigation files.
Assist with document production and discovery requests, communication and coordination with outside counsel.
Maintain and organize contract databases function in the ERP.
Qualifications:
3-5 years of paralegal experience in a law firm or in-house corporate legal department, construction law experience is preferred.
Proficiency with Microsoft Office and Adobe or Bluebeam Revu.
Excellent organizational skills with the ability to prioritize multiple time-sensitive tasks in a high volume, fast-paced environment.
Strong written and verbal communication skills.
Demonstrated experience with discretion and the ability to handle confidential information.
Bachelor's degree, associate degree, or paralegal certificate from an ABA-approved program preferred but not required with demonstrated experience.
Benefits package includes:
Health, Vision, and Dental Insurance
FSA and Dependent Care
HRA (with selection of PPO option)
401K and 401K match
ESOP share allocation
Paid Maternity & Paternity Leave
Generous PTO with roll-over policy
$46k-68k yearly est. 4d ago
Construction Paralegal
Larson Maddox
Legal secretary job in Woodridge, IL
About Us Our client is a well-established contractor with a strong presence in the construction and engineering space. Known for delivering complex projects and fostering a collaborative work environment, they offer a dynamic setting where legal and compliance functions play a critical role in supporting growth and managing risk.
The Opportunity
Our client is seeking a Paralegal to join their team and provide high-level support to the office of the General Counsel. This is a hands-on role focused on contract management, litigation support, and compliance initiatives across large-scale construction and commercial projects. The position is based on-site, offering exposure to complex legal matters in a fast-paced environment.
Key Responsibilities
Draft, review, and manage a wide variety of construction and commercial contracts and subcontracts.
Maintain and organize contract databases within the ERP system.
Assist with document production and discovery requests, including coordination with outside counsel.
Manage pre-litigation and litigation files, ensuring timely and accurate handling.
Support compliance and risk mitigation efforts across multiple business units.
Qualifications
3-5 years of paralegal experience in a law firm or corporate legal department; construction law experience required.
Proficiency with Microsoft Office and Adobe or Bluebeam Revu.
Strong organizational skills with the ability to prioritize multiple time-sensitive tasks in a high-volume environment.
Excellent written and verbal communication skills.
Bachelor's degree, associate degree, or paralegal certificate from an ABA-approved program preferred (or equivalent experience).
$44k-65k yearly est. 2d ago
Legal Secretary - Global Transportation Finance
Vedder Price Careers 4.4
Legal secretary job in Chicago, IL
Vedder Price's Chicago office is seeking a GTF Legal Secretary. The legal secretary provides support to attorneys and paralegals resulting in a high level of client service, including, but not limited to: preparing and editing financial transaction documents; managing detailed travel arrangements; processing of new business intake; preparing and submitting attorney expenses; inputting attorney time entries; handling intricate client billing; responding to client inquiries via phone and email; arranging meetings and conferences for internal groups and related to business development activities; coordinating calendars; monitoring incoming mail and e-mails; maintaining and updating client files and other tasks.
As a GTF Legal Secretary, your duties will include but not be limited to:
Prepare, revise, format and finalize a wide variety of legal documents
Assist attorneys with new client applications, conflict checks, engagement letters, waiver letters and auditor response letters
Accurately enter attorney time into timekeeping system to meet daily/weekly deadlines
Establish and maintain paper and electronic client and administrative files in compliance with current Firm policies
Interact on a daily basis with departments within the Firm to facilitate highest possible legal support
Prepare and submit expense reports and vendor invoices
Work closely with Accounting Department staff to prepare client billings and receivables to meet client billing format and reporting requirements
Proficiency with making and managing travel arrangements with assistance of travel agency to ensure all aspects of travel are made accurately and communicated effectively for travel both in the U.S. and abroad (i.e., air, hotel, car, train, meeting rooms, travel memberships accounts and the like)
Arrange client and group meetings with calendar appointments and other hospitality arrangements
Answer, screen and place phone calls to clients and other business associates and respond to client inquiries
Open, review and route mail as directed
Provide assistance to other LegalSecretaries within Firm whenever necessary to meet Firm and client needs
Other duties as assigned
Skills & Competencies:
Knowledge of corporate transactional and closing processes
Knowledge of legal terminology
Excellent written and verbal communication skills
Ability to deal courteously and effectively with others
Ability to read, interpret and follow instructions
Ability to work core business hours with flexibility for overtime, as required
Personable, professional, detailed-oriented and a problem solver
Able to prioritize tasks in a high-pressure environment
Strong organizational skills combined with the ability to work independently and be resourceful with problem solving
Qualifications & Required Experience:
Associate's degree preferred
Minimum of three (3) years of legalsecretarial experience in a law firm environment working with multiple attorneys.
Position also requires the ability to work under pressure to meet strict deadlines.
Computer Skills:
To perform this job successfully, an individual must be proficient in the following software:
Proficient in Word
Adobe
Excel
Compensation Range: $75,000/yr. to $92,000/yr.
At Vedder Price, we believe in recognizing and rewarding our employees' contributions. Our comprehensive Total Rewards Package includes:
Competitive Salary: We offer a competitive base salary commensurate with skills and experience.
Bonus Program: Discretionary annual bonus program.
Retirement Planning: Discretionary profit sharing and 401(k) matching to help you plan for your future.
Health and Wellness: Comprehensive health, dental, and vision plans, along with optional health savings and flexible spending accounts, firm-paid Life and Disability benefits, and wellness programs to support your overall well-being.
Paid Time Off: Competitive time off package including vacation days, paid holidays, sick time and personal days.
Professional Development: Opportunities for continuous learning and career growth through firm provided training programs.
Employee Recognition: Anniversary and Vedder Praise Programs to celebrate your achievements and milestones.
Work-Life Balance: Hybrid work model and family-friendly policies.
Additional Perks: Employee discount program, pre-tax commuter benefits, back up child & elder care, Employee Assistance Program (EAP), fitness center discounts and more.
Join Vedder Price and be part of a team that values hard work and dedication!
Equal Employment Opportunity:
Vedder Price P.C. is an equal opportunity employer. We value and encourage diversity and solicit applications from all qualified applicants without regard to race, color, gender, sex, age, religion, creed, national origin, ancestry, citizenship, marital status, sexual orientation, physical or mental disability (where applicant is qualified to perform the essential functions of the job with or without reasonable accommodations), medical condition, protected veteran status, gender identity, genetic information, or any other characteristic protected by federal, state, or local law. We participate in E-verify.
Applicants who are interested in applying for a position and require special assistance or an accommodation during the process due to a disability should contact the Vedder Price Recruiting Team at vprecruiting@vedderprice.com.
$75k-92k yearly 55d ago
Legal Secretary - Commercial Direct Placement - Greenburg Traurig
Contact Government Services
Legal secretary job in Chicago, IL
Legal Support Specialist (Legal Secretary) Employment Type: Full-Time, Experienced - Employer will be Greenburg Traurig Department: Legal Services CGS is seeking an experienced Legal Secretary to provide high-level administrative, clerical, and legal support for Greenburg Traurig, a large global law firm.
CGS brings motivated, highly skilled, and creative people together to solve the government's most dynamic problems with cutting-edge technology. To carry out our mission, we are seeking candidates who are excited to contribute to government innovation, appreciate collaboration, and can anticipate the needs of others. Here at CGS, we offer an environment in which our employees feel supported, and we encourage professional growth through various learning opportunities.
Skills and attributes for success:
* Handles scheduling and travel arrangements. Schedules court appearances, depositions, arbitrations, mediations, client meetings and conference calls; arranges business itineraries and coordinates lawyers' travel arrangements; processes travel reimbursement, maintains calendar and due dates for lawyers as required
* Sorts, reads and annotates incoming mail and documents as required. Answers phones and directs callers to appropriate persons as circumstances warrant
* Types and composes general correspondence, memos, legal documents, faxes, reports, etc. from various sources. Responsible for accuracy and clarity of final copy. Ensures that all correspondence or other documentation is dispatched in a timely manner (via mail, messenger, express delivery services, etc.)
* Prepares draft documents such as briefs, complaints, motions, subpoenas, summonses, using firm templates and information from attorneys. Prepares motion binders and special working binders
* Coordinates multi-document filings in Federal, Circuit and State courts, including E-filings
* Establishes and maintains filing and records, in both hard copy and electronic formats.
* Enters lawyers' time as needed and sends to accounting by month-end deadlines. Prepares client billing as required
* Oversees and conducts document reviews; prepares documentation regarding criteria changes; tracks and reports on review progress and results
* Performs analytical tasks, including preparing witness interview memoranda, reviewing and summarizing documents and deposition and court transcripts and creating and using substantive coding tools
* Performs and oversees both simple and complex cite checking and proof reading of briefs and other legal documents
* Assists with trial preparation, including creating trial notebooks, identifying and organizing exhibits, coordinating witness schedules, maintaining trial calendars and communicating effectively with opposing counsel and courtroom staff
* Assists with printing, scanning, organizing exhibit binders, preparing UPS labels and certified letters
* Assists with other department activities as needed, and performs additional duties and responsibilities as assigned
Skills & Competencies:
* Proficiency with rules for court document filings
* Comprehension of a variety of legal court documents, including complaints, answers, rulings, judgments, affidavits, motions, appeals, table of contents/authorities, subpoenas, court dockets, reports, memos and correspondence
* Strong ability to maintain high standards, use good judgment and seek out ways to contribute and anticipate needs
* Strong attention to detail, organizational skills and ability to manage time effectively
* Excellent interpersonal skills, communication skills and the ability to collaborate well in a team
* Position also requires the ability to work under pressure to meet strict deadlines
Qualifications:
* Bachelor's Degree or equivalent experience preferred
* Minimum 10 years of experience in a law firm as a Litigation legal secretary/assistant
* Computer proficiency in Microsoft Office Suite applications including Word, PowerPoint, Excel and Outlook, as well as document management and other office technologies, expertise in e-filing
* Exceptional computer skills with the ability to learn new software applications quickly
Our Commitment:
Contact Government Services (CGS) strives to simplify and enhance government bureaucracy through the optimization of human, technical, and financial resources. We combine cutting-edge technology with world-class personnel to deliver customized solutions that fit our client's specific needs. We are committed to solving the most challenging and dynamic problems.
For the past seven years, we've been growing our government-contracting portfolio, and along the way, we've created valuable partnerships by demonstrating a commitment to honesty, professionalism, and quality work.
Here at CGS we value honesty through hard work and self-awareness, professionalism in all we do, and to deliver the best quality to our consumers mending those relations for years to come.
Contact Government Services, LLC is an Equal Opportunity Employer. Applicants will be considered without regard to their race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or status as a protected veteran.
Join our team and become part of government innovation!
Explore additional job opportunities with CGS on our Job Board:
*************************************
For more information about CGS please visit: ************************** or contact:
Email: [email protected]
#CJ
$70,000 - $80,000 a year
We may use artificial intelligence (AI) tools to support parts of the hiring process, such as reviewing applications, analyzing resumes, or assessing responses. These tools assist our recruitment team but do not replace human judgment. Final hiring decisions are ultimately made by humans. If you would like more information about how your data is processed, please contact us.
$70k-80k yearly 60d+ ago
Legal Secretary - 1759955
Ursitti Enterprises LLC
Legal secretary job in Chicago, IL
Job Description
Chicago Law Firm Requires a Hybrid Legal Secretary
Patent Filing and Prosecution Background is Required!
Salary: $60-$70K
Job Summary: A legal secretary
Responsibilities:
· Communicate with clients in person, over the phone, and via email.
· Draft, proofread, and file or send legal documents, such as motions or letters of intent.
· Perform secretarial duties, including maintaining lawyers' calendars, scheduling appointments, making copies, and compiling complex documentation.
· Create and maintain case files, including producing and editing transcripts.
· Screen, direct, and prioritize incoming calls and emails to lawyers.
· Perform legal and background research when requested.
Required Skills/Abilities:
· Excellent verbal and written communication skills
· Excellent interpersonal and customer service skills
· Excellent organizational skills and attention to detail
· Ability to work independently and manage one's time effectively.
· Proficient in Microsoft Office Suite
· Knowledge of online court filing systems
· Experience working with multiple lawyers simultaneously.
· Experience using dictation and transcription software.
Education and Experience:
· Bachelor's degree or Legal Secretary Certificate
· Two years of experience as a legal secretary
· Physical Requirements:
· Prolonged periods of sitting at a desk and working on a computer
· Must be able to lift up to 5 pounds at times.
· Work in the office three days a week
We are an equal-opportunity employer that is committed to diversity and inclusion in the workplace. We prohibit discrimination and harassment of any kind based on race, color, sex, religion, sexual orientation, national origin, disability, genetic information, pregnancy, or any other protected characteristic as outlined by federal, state, or local laws.
$60k-70k yearly 15d ago
Legal Secretary Estate Planning
Gierach Law Firm
Legal secretary job in Naperville, IL
Job DescriptionThe Gierach Law Firm is seeking a detail-oriented and experienced Legal Secretary to join our Estate Planning Team in our Naperville office. The successful candidate will support attorneys in all phases of estate planning. They will play a critical role in managing client files, maintaining compliance, and facilitating clear communication with clients.
Key Responsibilities:
Draft estate planning documents to include wills, trusts, powers of attorney, advance healthcare directives, and related amendments.
Collect and organize financial, personal, and asset information from clients.
Manage and maintain client files, both digital and physical, in accordance with firm policies.
Monitor deadlines and maintain tickler systems for follow-up.
Maintain up to date knowledge of relevant estate, tax, and probate laws.
Communicate professionally with clients, financial advisors, and other third parties.
Qualifications:
Minimum 5 years experience in estate planning or a related legal field.
Strong understanding of estate planning documents, terminology, and procedures.
Experience with legal practice management software such as Smokeball.
Notary Public license
Key Skills:
Exceptional attention to detail and organizational skills.
Strong written and verbal communication.
Ability to manage multiple tasks and deadlines in a fast-paced environment.
Professional demeanor and discretion with confidential information.
Proficient in Microsoft Office Suite.
Working Conditions:
Primarily office-based with standard business hours, some flexibility may be required.
Occasional client meetings or signings may occur outside of normal office hours.
Pay & Benefits:
Up to $75,000 salary - Commensurate with experience
Employee Medical Plan
Disability Insurance
Life Insurance
To Apply:
Please submit a cover letter along with your resume and send to *************************. Thank you for considering this opportunity. We will contact candidates whose qualifications best match our firms needs. Please, no direct inquiries or agency submissions.
$75k yearly Easy Apply 4d ago
Legal Secretary
Career Renew
Legal secretary job in Chicago, IL
Job DescriptionCareer Renew is recruiting for one of its clients a Legal Secretary - this is a hybrid role in Chicago, IL.
Our client, an Am Law 50 firm, is seeking a highly skilled Legal Secretary to support its Litigation team in Chicago, IL. This is a fantastic opportunity for an experienced legal secretary with strong longevity, excellent communication skills, and a background supporting high-level partners. Must be professionals, polished, detail-oriented, and a self-starter.
Responsibilities:
Heavy travel coordination, meeting logistics, and calendar management
Time entry, expense reporting, billing review, and client invoicing
Drafting, editing, and proofreading legal documents in English and Spanish is a major plus
Coordinating with internal support teams and external vendors
Opening new matters, managing files, and ensuring compliance with firm protocols
Acting as a liaison with clients and supporting the attorney's business needs
Assisting with presentations, events, and internal projects as needed
Key Qualifications:
6+ years of legalsecretarial experience
Strong litigation and/or international arbitration background
Experience supporting senior partners and legal teams
Bilingual Spanish proofreading, translating, and drafting legal documents is preferred
High attention to detail, organizational skills, and discretion
Demonstrated ability to work both independently and collaboratively
$36k-53k yearly est. 16d ago
Legal Secretary
Jackson Lewis 4.6
Legal secretary job in Chicago, IL
Focused on employment and labor law since 1958, Jackson Lewis P.C.'s 1,000+ attorneys located in major cities nationwide consistently identify and respond to new ways workplace law intersects business. We help employers develop proactive strategies, strong policies and business-oriented solutions to cultivate high-functioning workforces that are engaged and stable, and share our clients' goals to emphasize belonging and respect for the contributions of every employee.
The Firm is ranked in the First Tier nationally in the category of Labor and Employment Litigation, as well as in both Employment Law and Labor Law on behalf of Management, in the U.S. News - Best Lawyers “Best Law Firms”.
Job Summary
The legal secretary/administrative assistant supports multiple labor and employment litigation attorneys (4+). This critical team member will have strong skills in both legal and administrative support.
The focus of the legal administrative assistant support functions include, but are not limited to, drafting/revision of correspondence, pleadings and documents; e-filing; and conducting legal research. Editing and formatting skills required include advanced functions such as Table of Content (TOC) and Table of Authority (TOA), excellent proofreading and attention to detail.
Administrative support functions include, but are not limited to, calendar maintenance, managing attorney expenses, submitting invoices, and travel arrangements.
The successful candidate is a very organized, detail-oriented team player possessing at least 5 years recent litigation secretary experience (including electronic filing).
Essential Functions
Engage in the work of the attorney by demonstrating knowledge and status of current cases and projects, utilizing available resources in order to achieve.
Provide support for four+ attorneys in employment law matters and backup support as needed.
Interact with internal departments, outside agencies, vendors and clients.
Draft/revise/proofread correspondence, pleadings, documents and other documents as directed.
Handle a wide variety of complex and confidential time-sensitive material.
Work with teams to complete conflict checks and open new client engagements as requested; assist with billing review, inquiries and collections; and maintain docketing for litigation attorneys.
Maintain calendars, CLE, reports and time records.
Book and organize travel arrangements as needed; assist with expense reimbursement.
Various office and client filing.
Other office administrative functions as needed.
Qualifications/Skills Required
At least 5 years recent experience in a legal administrative assistant role within a law firm supporting litigation attorneys, experience with labor and employment law a plus.
Familiarity with state and federal rules and procedures, as well as procedures with state and federal agencies.
Must have a solid understanding of technical legal terminology as well as experience with electronic court filings.
Experienced with trial preparation and briefs.
Strong verbal and written communication skills, as well as excellent proofreading skills.
Ability to timely respond to deadlines, balance workload and take initiative.
Proficient with Office Suite, including Outlook, Word, Excel, and PowerPoint. Experience with law firm software including billing, expense, document management, etc. is a plus.
Strong interpersonal skills and ability to work well in cooperative, small office environment in a large firm, and communicate with attorneys and support staff on every level.
Punctual with excellent attendance.
Educational Requirements
High School diploma or equivalent required.
4-year college degree preferred.
For Illinois, the expected salary range for this position is between $36.06 and
$40.87. The actual compensation will be determined based on experience and other factors permitted by law.
Jackson Lewis offers a competitive benefits package that includes:
• Medical, dental, vision, life and disability insurance
• 401(k) Retirement Plan
• Flexible Spending & Health Savings Account
• Firm-paid holidays, vacation, and sick time
• Employee assistance program and other firm benefits.
We are an equal employment opportunity employer. All qualified applicants will receive consideration for employment without regard to race, national origin, gender, age, religion, disability, sexual orientation, veteran status, marital status or any other characteristics protected by law.
$36.1 hourly Auto-Apply 21d ago
Docketing Paralegal (Docketing Specialist)
Shook, Hardy & Bacon 4.9
Legal secretary job in Chicago, IL
The Docketing Specialist is responsible for providing multi-jurisdictional litigation calendaring and docketing services to litigation teams in the firm's docketing management software. This position requires an in-depth understanding of federal, state, and local rules as well as practices and procedures for multiple practice areas. Strong data management skills required with prior hands-on working experience with BEC Docket Enterprise preferred or experience utilizing a docketing software management system highly preferred.
* Reviews documents for relevant dates and enters deadlines into the firm's docketing/calendaring system, BEC (or similar docketing software), following docketing policies and procedures.
* Creates, reviews and distributes calendar and case reports.
* Responds to requests from litigation team members regarding docketed events and deadlines, court procedures and rules.
* Works independently to recognize docketing anomalies and conducts appropriate research to resolve same.
* Assists in the investigation of docket issues and implementing solutions to mitigate future issues, if needed.
* Creates and maintains documentation for docketing processes, procedures, guidelines and practices.
* Provides back-up support to Client Service Specialists and Legal Operations Specialists.
* Stays abreast of industry best practices, docketing system(s) and technical considerations to present options to enhance the practice, increase efficiencies, and meet client needs.
* Assists with ad hoc projects, as needed.
Associate's degree (A.A.) or equivalent from two-year college or technical school and at least two years of litigation docketing experience and/or training; OR equivalent combination of education and experience. Strong knowledge of litigation processes, court rules, and procedures including how to conduct electronic research of court case dockets. Comprehensive knowledge of specific department and client guidelines, practices and procedures. Ability to complete assigned tasks in a timely manner with a high level of quality and attention to detail. Effectively set priorities, manage multiple projects and meet deadlines. Ability to collaborate and communicate in an effective manner with attorneys, clients and co-workers.
$43k-51k yearly est. 60d+ ago
Paralegal
Troutman Pepper Hamilton Sanders LLP
Legal secretary job in Chicago, IL
We are always seeking talented, motivated, growth-minded, and creative individuals. Our firm is committed to providing employee support and advancement, while embracing inclusion and innovation as keys to a stronger future.
below and to submit your application to join our team!
The Paralegal supports the Bankruptcy & Restructuring practice group and is assigned to designated client matters, projects, and attorneys. The Paralegal manages a high-volume docket of commercial bankruptcy and restructuring matters and serves as a primary point of contact for attorneys, clients, trustees, and court personnel on assigned matters, as appropriate and under attorney supervision. This position includes an annual billing component.
Essential Duties and Responsibilities:
Research, investigate, analyze, and summarize facts and factual issues relevant to the practice area.
Draft, prepare, and revise bankruptcy pleadings and related documents, including petitions, first-day motions, disclosure statements, proofs of claim, and fee applications.
Prepare and record UCC filings and other lien searches and reports.
Prepare and circulate transaction closing binders and post-closing documentation, including organizational documents, legal opinions, and related materials.
Electronically file documents via CM/ECF in various U.S. Bankruptcy Courts and related systems, ensuring compliance with rules, local procedures, and filing requirements; maintain and update service lists.
Track critical deadlines, hearings, and case milestones; maintain and update case management systems, calendars, deal status logs, and post-closing tracking tools.
Monitor and meet deadlines, establish priorities, and work concurrently on multiple cases and projects.
Maintain the firm's official files using the document management system, ensuring documents are organized, current, and easily accessible.
Conduct factual and procedural research using PACER, court dockets, and other databases; review and download court dockets and bankruptcy filings.
Research, chart, and summarize market terms on bankruptcy-related agreements, debtor-in-possession financings, DIP orders, §363 sale purchase agreements and sale orders, exit financing terms, and exit plan structures.
Review due diligence documents and summarize findings in a clear, organized manner for attorney and client use.
Assist in preparing case summaries, timelines, and status reports for internal and client use.
Prepare and organize exhibits, hearing binders, agendas, CNO/COC binders, and trial notebooks for bankruptcy hearings and related proceedings.
Coordinate hearing logistics, including scheduling, notices, and service, in consultation with attorneys and applicable court rules.
Draft notices, CNO/COC, pro hac vice motions, proposed orders, affidavits, and other filings, including joint administrative motions, motions to extend claim objection deadlines, removal motions, non-substantive claim objections, and retention applications.
Assist attorneys with preparation for hearings, §341 meetings, depositions, and trials, including assembling materials, witness lists, and supporting documentation.
Arrange for court reporters, interpreters, and other vendors as needed for hearings, depositions, and other proceedings.
Perform paralegal duties and responsibilities as directed by the group leader and other attorneys in the assigned practice group.
Perform all assignments in strict compliance with ethical guidelines governing the practice of law and firm policies.
Receive and follow complex instructions, exercising sound judgment and strong attention to detail.
Accurately track and record client billable time and non-billable hours, meeting minimum billable hour requirements.
Maintain and prioritize daily workload and communicate promptly if unable to meet responsibilities or deadlines.
Maintain confidentiality of all firm and client related activities.
Knowledge, Skills and Abilities:
Meticulous attention to detail and a strong commitment to producing high-quality deliverables.
Strong client-service orientation and excellent interpersonal skills.
Ability to perform well under pressure and balance multiple competing priorities in a fast-paced, deadline-driven environment.
Professional demeanor and a strong work ethic.
Demonstrate strong willingness to learn and develop skills.
Ability to adapt to changing assignments and shifting priorities.
Exceptional written and verbal communication skills.
Exceptional grammar, punctuation, and proofreading skills.
Ability to work independently, using initiative to complete routine assignments with minimal supervision.
Ability to work independently and collaboratively with diverse teams in remote, hybrid, or in-office environments.
Flexibility to work outside of standard business hours when necessary.
Demonstrated proficiency with Microsoft Office (Word, Excel, Outlook).
Education and/or Experience:
Bachelor's degree or any combination of training, education and experience that demonstrates the ability to perform the essential duties of the position.
Minimum eight (8) years of paralegal experience in the bankruptcy and restructuring practice areas.
Certificate from an ABA-approved paralegal program beneficial.
Experience utilizing database and file management systems, such as iManage and other records management platforms.
Experience utilizing restructuring financial research tools, including Reorg, Debtwire, and Capital IQ.
The Firm will comply with any applicable city or state workplace mandates in effect in regards to Covid-19.
This position description is intended to describe the general content of and requirements for the performance of the job. The statements contained in the position description are not necessarily all-inclusive and additional duties and responsibilities may be assigned as determined by business needs.
This position description does not constitute a written or implied contract of employment.
Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
By applying for this position, you agree and understand that Troutman Pepper Locke will process your Personal Information pursuant to the terms of our Worker and Applicant Global Privacy Notice. If you have questions about our data handling practices, or you are a resident of California, the United Kingdom, or the European Union and wish to exercise your privacy rights, please contact us at privacy@troutman.com.
Equal Employment Opportunity
Troutman Pepper Locke adheres to a policy of equal opportunity and will make all employment decisions, which include hiring, promotion, transfer, demotion, evaluation, compensation and separation, without regard to race, color, religion, sex, age, sexual orientation, gender identity or expression, national origin, pregnancy, citizenship, disability, genetic information, marital or armed forces status and any other classification as protected by law.
Compensation is dependent on several factors, such as position, location, education, training, and/or experience.
Hiring Salary Range:
$105,000.00 - $125,000.00
$105k-125k yearly Auto-Apply 7d ago
Patent Prosecution Paralegal
Foley & Lardner LLP 4.9
Legal secretary job in Chicago, IL
Foley & Lardner LLP is a great place to work because of what we do and how we do it. Here, your unique perspectives, experiences, and abilities will be embraced and developed, so you can excel. Being a part of Foley means having the opportunities and resources necessary to gain experience, advance professional goals, and forge meaningful connections. It's a place where you can build your career and enjoy professionally satisfying work. We have over 2,300 people who are #HappyatFoley, and we think you will be too.
The Intellectual Property (Patent) Paralegal will be responsible for managing client portfolios, including all filings and correspondence for both US, PCT, and foreign prosecution of assigned clients. This entails creating, revising, and filing of all prosecution documents in US and PCT applications, corresponding with foreign associates regarding all aspects of foreign prosecution, and timely reporting of official correspondence concerning the same. The position requires excellent attention to detail, strong organizational and prioritization skills, and the ability to meet deadlines in a fast-paced environment. The ideal candidate will be highly adaptable, proactive, and have a high level of analytical thinking and problem-solving skills. A strong working knowledge of Microsoft products and comfort level with technology are essential. The ability to work both independently and in a team environment is a must. Strong customer service orientation and oral and written communication skills to effectively interact with all tiers of personnel and clients are integral. #LI-Hybrid
Responsibilities
* Support various intellectual property attorneys to provide excellent service to our clients
* Prepare and file, or instruct, on all aspects of US, PCT, and foreign prosecution
* Draft formality documents, attend to document legalization (where necessary), comply with priority document requirements
* Review and maintain a docket of associated deadlines of assigned clients
* Timely report official communications to the client and foreign associates
* Consistently achieve billable hour expectation set by the firm (including approved non-billable time)
* Perform additional duties as assigned
Qualifications
* Minimum of three (3) years' experience in international, PCT, and US patent prosecution required
* Must have a high school diploma (or equivalent); college degree and/or a paralegal certificate from a school approved by the ABA is preferred
* If residing in California must meet requirements to be a Paralegal as defined by the State of California
* Thorough knowledge of patent procedural requirements of USPTO practices required
In support of transparency and equity in the workplace, Foley provides salary ranges for all positions. The figures below represent the full compensation range of this position. The actual offered amount will be between the range minimum and midpoint based on the following factors: education, experience, geographic market, and internal pay equity at Foley. We are accepting ongoing applications.
Detroit, Madison, Milwaukee, Salt Lake City - $75,200 to $105,300
Chicago, Dallas, Denver, Houston, and San Diego - $82,700 to $115,800
Los Angeles - $86,500 to $121,100
Boston, New York City, and Washington D.C. - $90,200 to $126,400
San Francisco and Silicon Valley - $94,000 to $131,600
All qualified applicants will receive consideration for employment without considerationto their race, religion, ancestry, national origin, sex, sexual orientation, age, disability, marital status, domestic partner status or medical condition. Foley & Lardner LLP will consider qualified applicants with criminal histories in a manner consistent with the City of Los Angeles Fair Chance Ordinance. Pursuant to the San Francisco Fair Chance Ordinance, we will consider for employment qualified applicants with arrest and conviction records.
$94k-131.6k yearly 10d ago
Paralegal with Clancy & Associates
Build My Great Team
Legal secretary job in Lisle, IL
Paralegal - Special Needs & Estate Planning | Make a Daily Difference
Clancy & Associates ~
$1,500 Signing Bonus!
Make a Meaningful Impact. Support Families. Build Your Career.
We are seeking a paralegal, legal assistant, or paralegal student to join our mission-driven team. If you are a proactive problem solver with strong drafting skills, an eye for detail, and a passion for supporting families, this role is for you.
At Clancy & Associates, we do more than practice law-we bring peace of mind to families navigating complex legal, financial, and life-planning decisions for their loved ones with disabilities. Our firm specializes in special needs planning, estate planning, and guardianship, with a strong focus on client-centered service and community support.
About the Role
As a member of our legal support team, you will play an important role in delivering exceptional service to our clients. You will support attorneys through drafting assistance, document review, client communication, and case coordination, helping ensure families feel informed, supported, and confident throughout the legal process. This position is open to applicants located in the Chicago metropolitan area only.
Key Responsibilities
Draft and prepare legal documents including wills, trusts, special needs trusts, deeds, and powers of attorney
Review and edit documents with accuracy and attention to detail
Assist attorneys with scheduling and client communication
Maintain and organize client files with precision
Communicate with clients to collect information and provide updates
Use legal technology tools (Clio preferred) to streamline workflows
Requirements
Who We're Looking For
We welcome applications from experienced paralegals, legal assistants, and paralegal students who bring a strong work ethic, attention to detail, and a heart for service.
Detail-Oriented Professional - Organized, accurate, and efficient
Empathetic Communicator - Approaches sensitive conversations with professionalism and care
Proactive Team Player - Takes initiative and keeps cases moving
Tech-Savvy & Resourceful - Comfortable with legal software and eager to learn
Mission-Aligned - Passion for serving families; personal or professional experience with individuals with disabilities is a plus
Estate Planning Experience -
Highly preferred, but not required
Benefits
Compensation & Benefits
Salary: $56,000 - $65,000 per year, based on experience
$1,500 Signing Bonus:
$500 at 30 days;
$500 at 60 days;
$500 at 90 days and successful completion of the probationary period.
Bonus Opportunities
401(k) with Employer Matching
Health, Dental & Vision Insurance
Paid Time Off & Sick Leave
Professional Development Assistance
*Compensation is commensurate with experience. Benefits subject to change and eligibility.
Why Join Us?
Purpose-Driven Work - Help families navigate some of life's most important decisions
Collaborative & Supportive Team - Join a team that values integrity, professionalism, and growth
Professional Development - We invest in your ongoing learning and advancement
To Apply
Please submit a cover letter and resume. In your cover letter, let us know why you're interested in this position and how it aligns with your professional goals.
$56k-65k yearly Auto-Apply 40d ago
Intellectual Property Paralegal
Jpmorgan Chase & Co 4.8
Legal secretary job in Chicago, IL
JobID: 210690770 JobSchedule: Full time JobShift: Base Pay/Salary: Chicago,IL $30.14-$45.19 Join a dynamic legal team where your skills will make a significant impact. As a paralegal in our Intellectual Property Legal group, you'll be at the forefront of legal processes, collaborating with attorneys and clients to ensure efficient case management. This role offers a unique opportunity to deepen your understanding of patents, trademarks, and copyright while honing your legal expertise. Be part of a team that values precision, organization, and proactive problem-solving. Elevate your career in a supportive and challenging environment.
As a Paralegal in the Intellectual Property legal group, you will play a crucial role in supporting our Intellectual Property attorneys. You will ensure the smooth handling of legal matters by managing documentation, conducting research, and liaising with clients and their legal counsel. This position offers the opportunity to work closely with experienced attorneys, gain insights into the legal aspects of intellectual property, and develop your skills in a fast-paced, collaborative setting.
The Legal Department at JPMorgan Chase & Co. manages legal and other risks, advises on products and services, interprets laws and regulations that impact the firm, and advises the firm on other matters. Our global team is made up of 2,000 lawyers and legal professionals with a reputation as thought leaders who deliver best-in-class services. As trusted advisors, we help the firm's clients while also safeguarding the integrity of the firm. We are committed to a culture of inclusivity and belonging, where people can grow and succeed throughout their careers while working for a first-in-class financial institution doing cutting-edge work. If these values resonate with you, we would like to hear from you.
Job Responsibilities:
* Oversee the internal patent, trademark, and general IP portfolio management system.
* Manage the patent and trademark intake workflow, including assigning matters to the appropriate responsible manager, opening new matters, and data entries in the docketing software.
* Manage the patent and trademark prosecution docket and deadlines and coordinate with outside counsel to ensure the accuracy of same.
* Support IP attorneys with the preparation, review, modification and maintenance of domestic (US) and foreign trademark applications and registrations.
* Manage approval and signature processes for execution of legal documents and prepare, obtain, and file legal documents with the USPTO.
* Coordinate calls between inventors globally, outside counsels, and the internal IP team.
* Interface with outside patent and trademark counsel on various IP matters.
* Oversee and update the outside counsel handbooks.
* Manage legal invoice and billing matters.
* Collaborate with external vendors to revise or set up new functionalities in the docketing software.
* Manage and docket email communications from law firms, vendors, clients, and/or internal stake holders.
Required Qualifications, Capabilities, and Skills:
* Strong understanding of U.S. and international patent and trademark laws, procedures, and formalities.
* Proficient with IP docketing software.
* Proficient with USPTO filing systems.
* Minimum 5 years of paralegal or related experience.
* College degree required.
* Strong written and oral communication skills.
* Proficient in MS Word, Outlook, Excel, PowerPoint, and Westlaw.
* Strong ability to prioritize work and manage multiple tasks efficiently.
* Detail-oriented with excellent organizational skills.
* Ability to work collaboratively with multiple attorneys and stakeholders across multiple time zones and countries.
* Demonstrated abilities to work both independently and as part of a team, and to interact ethically and professionally with executives, attorneys, customers, vendors, and other business associates.
Preferred Qualifications, Capabilities, and Skills:
* Experience with Anaqua.
* Proficiency with the MPEP.
* Project management skills and strong problem-solving skills..
* Ability to adapt to changing priorities and work under pressure.
* Familiarity with legal procedures and terminology.
* Experience in a corporate legal environment.
* Paralegal certificate preferred.
All candidates for roles in the Legal department must successfully complete a conflicts of interest clearance review prior to commencement of employment.
$61k-80k yearly est. Auto-Apply 14d ago
Paralegal
Winland Foods
Legal secretary job in Oak Brook, IL
Winland Foods is seeking a detail-oriented and proactive paralegal to join our Legal Affairs team. This role supports a broad range of corporate, commercial, and compliance matters and works closely with Legal Affairs, Finance, and other business units. The ideal candidate will bring strong organizational skills, sound judgment, and a collaborative mindset to a fast-paced, dynamic environment. This position will report directly to the General Counsel.
Employee Type:
Full time
Location:
IL Oak Brook
Job Type:
Legal Services
Job Posting Title:
Paralegal
Job Description:
Schedule: Remote Monday and Friday; In office Tuesday to Thursday
Work Location: 2015 Spring Road Suite 400, Oak Brook, IL 60523
Benefits: Medical, Dental, Vision, 401(k) with match, STD/LTD/AD&D/Life, HSA, FSA, EAP, Hospital indemnity, Accident Insurance, Identity and Fraud Protection Plan, Legal, and Critical Illness.
Salary, based on experience and other qualifications: $61k to $104k Annually with additional bonus potential
Roles & Responsibilities
Handle all aspects of entity management and assist with Board matters
Oversee company's trademark docket and assist team with renewals
Manage contract repository system
Maintain compliance hotline and business license trackers
Own the legal department invoicing, including processing, tracking, and liaising with vendors and Finance to ensure timely and accurate payments
Prepare and file state registrations, including tax-related filings
Maintain real estate files and trackers for owned and leased properties and assist with various transactions
Provide tax department with select support on legal related matters
Assist in M&A transactions
Skills, Experience & Education
Minimum five years of relevant experience including in-house paralegal work
Strong organizational skills with the ability to manage multiple priorities
Exceptional attention to detail and proofreading accuracy
Self-starter with a process-oriented mindset and ability to work independently
Excellent interpersonal skills and professional judgment
Comfortable interacting with senior leadership and cross-functional teams
Willingness to handle administrative tasks as part of a collaborative team
Experience with CT Corporation's hCue a plus
EEO Statement:
Winland Foods seeks to recruit, develop, and retain the most talented people from a diverse candidate pool, and as a global company we believe our success is enhanced by fostering equity and inclusion in the workplace. Therefore, Winland Foods is committed to providing an environment of mutual respect where equal employment opportunities are available to all applicants and teammates without regard to race, color, religion, sex, pregnancy, national origin, age, physical or mental disability, marital status, sexual orientation, gender identity, genetic information, military or veteran status, and any other characteristic protected by applicable law.
$44k-65k yearly est. Auto-Apply 60d+ ago
Scheduling Paralegal
Witherite Law Group
Legal secretary job in Chicago, IL
Witherite Law Group (WLG) is a personal injury law firm specializing in motor vehicle accidents. Our vision is to improve the life of each person we serve. Whether it is for our employees, our clients, or our community, WLG puts people first, provides unmatched expertise, and displays integrity in every situation.
Our attorneys and staff are committed to helping injured clients get the care and service they deserve. We take care of the complex legal work so that our clients can focus on recovery and getting their lives back. We are determined to help our clients get the settlement they deserve, and we will be by our client's side every step of the way.
This firm is a Top 100 Places to Work recipient and a National Top Workplace honoree. We are proud of these achievements and honored to be among this prestigious list of companies. Our culture is special. But you can't just take our word for it...apply today and join the WLG family.
Position Summary: The Scheduling Paralegal will manage a caseload of 75-100 personal injury cases, with a primary focus on scheduling hearings, trials, depositions, and mediations. This role involves coordinating client meetings, drafting correspondence, maintaining accurate case notes in Filevine, and managing attorney calendars to ensure seamless case progression. The ideal candidate will be highly organized, detail-oriented, and able to thrive in a fast-paced, high-volume legal environment.
Key Responsibilities:
Effectively manage a case load of 75 - 100 cases.
Schedule hearings, trials, depositions, and mediations.
Schedule client meetings including discovery meetings, deposition prep, and trial prep.
Maintain case notes regarding scheduling in case management program (Filevine).
Accurately manage attorney's calendar.
Verify and confirm attorney's appointments daily.
Draft deposition notices, hearing notices, and scheduling orders.
Prepare client letters, supplemental demand letters, and misc. correspondence.
Qualifications:
High School Diploma or GED required
Proficient in personal injury law involving motor vehicle accidents
Excellent time management, multi-tasking, and critical thinking skills
Detail oriented with exceptional written and verbal communication skills
Previous experience working in a fast-paced high-volume environment
Minimum of 2 yrs. (5 preferred) working in high volume personal injury case litigation
Proficient in Microsoft Office, Outlook, Adobe, and Case Management (Filevine)
Working knowledge of common deadlines and protocols of personal injury litigation
Professional appearance and behavior
Ability to work overtime as required in order to timely accomplish work expectations
Please note, actual salaries may vary within the range based on various factors unique to each candidate including, but not limited to, training, education, experience, qualifications, and other job-related reasons.
Chicago Pay Range
$85,000 - $85,000 USD
Physical Requirements:
Office environment with normal business hours necessary to satisfactorily perform job functions.
Stationary Position - Must be able to remain in a stationary position up to 50% of the time.
Move or Traverse - This position needs to occasionally move about inside the office to access file cabinets, meeting rooms, office machinery, etc. May occasionally ascends/descends the stairs to get to other floors, cafeteria and parking area.
Dexterity - constantly operates a computer and other office machinery such as a copy machine/printer.
Move, Transport, Position, Put, Install, Remove - Occasionally moves supplies weighing up to 10 pounds for various presentation and event needs.
Communicate, Detect, Converse with, Discern, Convey, Express oneself, Exchange information - The ability to communicate information and ideas so others will understand. Must be able to exchange accurate information in these situations.
Detect, Determine, Perceive, Identify, Recognize, Judge, Observe, Inspect, Estimate, Assess - The ability to observe details at close range (within a few feet of the observer).
Benefits and Perks:
Medical, dental, vision
Company paid Life and AD&D Insurance
Company Paid STD (with no waiting period) and LTD Insurance
Option to purchase additional Life and AD&D Insurance
Voluntary Critical Illness, Accident, and Hospital Indemnity Coverage
401(k) with company contributions
Paid Time Off
10 Company Holidays
Tuition Reimbursement
Please note that this is intended to outline the primary duties of the role and is not intended to be an exhaustive list. The job description is subject to change with or without prior notice, and that a reasonable accommodation may be requested to perform the essential functions of the job.
WLG and its affiliated companies provide equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws.
WLG and its affiliated companies participate in E-Verify. For additional information please review the E-Verify Participation Poster and Right to Work Poster from the Department of Homeland Security.
$85k-85k yearly Auto-Apply 60d+ ago
Paralegal
Evans & Dixon 4.2
Legal secretary job in Chicago, IL
Job Description
Evans & Dixon is currently seeking to add an experienced Paralegal to our expanding & fast paced Chicago, IL office. As a Paralegal, you will be responsible for handling and maintaining cases from start to finish. You will provide support to the attorneys, organize and maintain case files, manage caseload requirements, and monitor case filing, timelines, and billing. Your responsibilities will include handling all aspects of the case including scheduling depositions, medical exams, ordering and summarizing medical records, and more! Successful candidates will have a durable work ethic, superior ability to multitask, and enjoy working in a fast pace and intellectually stimulating setting.
Gain valuable and real-world legal experience by working alongside experienced attorneys practicing in state and federal courts in the Midwest! If you like litigation and a fast-paced position, then this is the perfect job for you!
What you'll do:
As a Paralegal, you will assist your team of attorneys and legal support staff by:
Scheduling: You will manage and maintain your attorney's calendar by scheduling depositions and medical examinations.
Medical Records: You will order, obtain, and then summarize medical records for active files.
Communication: You will have frequent contact with clients, opposing counsel, and medical specialists.
Record Keeping: File and organize exhibitions, briefs, appeals, and other legal documents with the court or opposing counsel, and maintain all records for each case.
Administrative Support: Support multiple attorneys by obtaining affidavits and other formal legal documents, reviewing trial transcriptions, and monitoring the attorney's deadlines and calendars.
What we're looking for:
A minimum of two years of applicable experience in worker's compensation defense/personal injury defense
Ability to work in-office on a full-time basis
Fantastic writing, typing, and editing skills
Must be comfortable utilizing Microsoft Word, Excel and Outlook
Have the ability to edit and proofread correspondence and legal documents
Must be very familiar with medical terminology
Ability to work collaboratively with others in a team-oriented environment
Must be well organized, detail-orientated and able to work in a fast-paced environment with changing work priorities
Ability to communicate with a multitude of different people, such as clients, opposing counsel, medical experts, etc.
Education and Qualifications:
High School Diploma or equivalent required
Two plus years of applicable legal experience required
Experience in worker's compensation defense & personal injury
About Us:
Evans & Dixon provides Midwest business clients with sophisticated legal advice, responsive communications, and hands-on industry knowledge. Whether we are managing large-scale litigation, serving as outside general counsel or winning in high-stakes trials, our practical and efficient approach gets the job done. If you are looking to broaden your horizons and legal career, then this is the perfect opportunity for you!
The firm does offer a generous benefits package along with compensation based on experience level and client orientation:
Medical, Dental and Vision Insurance
Health Savings Account
Flexible Spending Accounts (Medical, Dependent, and Parking & Transit)
Group Life/AD&D, Short-Term and Long-Term Disability Insurance Benefits
Voluntary Life/AD&D, Accident, Specified Critical Illness, and Hospital Indemnity Insurance
401(k) and Profit Sharing
Pet Insurance
Paid Maternity Leave
Wellness Program
Employee Assistance Program (EAP)
Paid Personal Time Off (PTO) and Holidays
$66k-84k yearly est. 8d ago
Paralegal
Dream Exchange 3.7
Legal secretary job in Chicago, IL
We are seeking a knowledgeable and resourceful Paralegal to provide substantive legal support across a range of corporate, compliance, and governance matters. This role involves legal research, document drafting, regulatory response preparation, and hands-on legal document management. The ideal candidate will possess strong legal writing skills, solid research experience, and the ability to handle sensitive legal matters with discretion and confidence. This is an in office position.
Key Responsibilities
Manage and maintain legal department calendars, deadlines, and document filing systems
Draft and edit legal documents, including contracts, NDAs, and governance materials
Conduct legal research including review of Secretary of State filings and corporate governance documents
Assist with preparation of responses to legal and governmental inquiries, including subpoenas
Convert and compare documents between PDF and Word formats; track and manage revisions
Prepare and manage exhibits, bates stamping, and document production for legal proceedings
Support the preparation of materials for board meetings and legal submissions
Ensure accurate and confidential handling of sensitive information
Provide administrative support for internal legal operations and investor documentation
Review corporate governance and finance-related documents for accuracy and completeness
Qualifications
Required:
Minimum 3 years of paralegal experience
Paralegal certification
Familiarity with corporate law or litigation law, regulatory filings, and legal research processes
Strong technical skills in Microsoft Word; experience with Excel
Exceptional legal writing and proofreading skills
Ability to manage complex legal workflows and prioritize deadlines
Commitment to maintaining confidentiality and professionalism
Preferred:
Associate or Bachelor's degree in Legal Studies or related field
Experience with legal research tools (e.g., Westlaw, LEXIS)
Writing samples demonstrating legal drafting skills
Analytical, detail-focused, and efficient
Curious and motivated by legal problem-solving
Thrives in fast-paced environments with evolving legal priorities
Strong track record of consistent and dependable performance
Willing to learn and grow in the position
JOB CODE: 1000017
$46k-68k yearly est. 60d+ ago
Patent Prosecution Paralegal
Capstone Search Partners
Legal secretary job in Chicago, IL
Join the
"Best and the Brightest"
by coming to this highly-awarded law firm, known for its IP Capabilities and International Practices! The Opportunity: Are you ready to join a dynamic team where your skills in patent law can truly shine? We are on the lookout for a passionate and detail-oriented Intellectual Property Patent Paralegal/Specialist to support our innovative legal team. If you thrive in a fast-paced environment and are eager to contribute to groundbreaking projects, this is the perfect opportunity for you! Job Description:
Global Coordination: Manage domestic and international filings with the USPTO and foreign law offices, ensuring seamless operations across borders.
Docket Management: Maintain an organized docket system, tracking due dates for actions such as responses, renewals, oppositions, PCT requirements, and payment of patent annuities globally.
Document Preparation: Prepare and file essential documents with the USPTO and foreign counsel, ensuring accuracy and compliance.
Assignment Management: Handle the preparation and recording of patent assignments with precision.
Client Communication: Draft and send correspondence to clients, providing clear and timely updates.
Reporting: Generate comprehensive status summary reports for attorneys and clients, keeping everyone informed and on track.
Foreign Correspondence: Review and take action on correspondence received from foreign associates, maintaining effective communication channels.
Legalization & Certification: Obtain necessary legalizations and certifications efficiently.
Research Excellence: Conduct thorough research and compile information on national and international patent rights, utilizing USPTO records, industry databases, and other legal resources.
Qualifications:
Education: Bachelor's degree preferred; Paralegal certification is a plus.
Experience: Minimum of two years of patent experience required.
Expertise: Familiarity with U.S. and foreign patent work, including prosecution, maintenance, and renewals.
Tech-Savvy: Proficient in Word, Excel, and capable of working with databases like Innovation, PATTSY, Lexis/Nexis, and more.
Problem Solver: Demonstrated ability to work independently, handle confidential information with discretion, and produce consistently accurate work.
Organized: Exceptional organizational skills with the versatility to adapt and multi-task in a high-pressure environment.
Detail-Oriented: Strong attention to detail and follow-up skills.
Team Player: Excellent interpersonal and teamwork skills, with a commitment to professionalism and a strong work ethic.
Eager Learner: Willingness to embrace new research materials and practice tools.
$44k-66k yearly est. 60d+ ago
Intellectual Property Paralegal
General Kinematics 3.6
Legal secretary job in Crystal Lake, IL
General Kinematics is the premier manufacturer of vibrating equipment for the processing of bulk materials. From vibratory feeders to entire process systems, General Kinematics creates the solutions customers require to process even the most difficult materials.
We are currently looking for a qualified Intellectual Property Paralegal to join our team. This professional is responsible for organizing all U.S. and foreign Intellectual Property (IP) files, acting as liaison between outside attorneys and GK staff on IP matters, working in conjunction with outside attorneys for filings and prosecution and assisting in the preparation of trademark and patent filings. Additionally, this position will be responsible for reviewing contracts, nondisclosure agreements and maintaining corporate books and records.
Job Responsibilities:
Intellectual Property
Work closely with outside IP attorneys and GK personnel regarding GK IP portfolio and matters
Receive, monitor and respond to all IP correspondence, both patent and trademark
Maintain files and docket program for renewal of patents and trademarks, payment of annuities, maintenance fees and general maintenance and prosecution
Renew all U.S. patents and trademarks with the USPTO
Corporate
Maintain GK corporate minutes and stock books and records, including drafting resolutions and working with outside attorneys regarding transactions and resolutions
Assisting with stock transfers and issuance and recordal of certificates
Assisting with documents with respect to corporate transactions, including drafting and editing agreements
Maintain general files for various GK offices in the U.S., Europe, China, Thailand, India and Australia and assisting in obtaining office registration renewals and required documentation
Contracts
Review customer terms and conditions, redline changes and negotiate terms and conditions of sale, primarily focusing on payment terms, warranty, indemnity and liability language
Miscellaneous
Prepare and review non-disclosure agreements (NDAs) for customers and vendors
Draft and review agreements, such as sales representative, fabrication, service, licensing and royalties
Serve as a liaison between GK's outside attorneys and GK personnel regarding litigation, IP infringement, various legal matters
Request, maintain and provide certificates of insurance to customers
Research and assist with general contractor license applications and renewals for multiple states
Requirements
2 years Intellectual Property (IP) practice and experience with IP docketing system preferred
Associate's degree required; bachelor's degree and/or Paralegal Certificate preferred
Significant, substantive legal related experience may be considered in lieu of formal education
Ability to interact effectively and professionally and provide exceptional service, internally and externally, using discretion, good judgment and knowledge of departmental and operational policies and procedures
Work well under pressure, highly organized, able to prioritize workflow and manage projects
Proficient in office applications such as MS Word, Adobe Acrobat, Outlook and Excel
Must pass a drug test and criminal background check prior to employment
Pay: $50,000 to $60,000 paid annually. The range provided is a guideline and not a guarantee of compensation. Other factors that are involved in offer decisions include, and are not limited to a candidate's experience, qualifications, geography, and internal equity.
Benefits: The position also comes with an annual profit-sharing incentive bonus payment. Our benefit programs provide choice and flexibility to meet the needs of you and your family. This includes health and well-being, financial planning tools, career development, PTO, and more.
Reasonable accommodation may be made to enable individuals with disabilities to perform the essential
functions of the job.
EOE M/F/D/V
Salary Description 50K - 60K
How much does a legal secretary earn in West Chicago, IL?
The average legal secretary in West Chicago, IL earns between $30,000 and $62,000 annually. This compares to the national average legal secretary range of $28,000 to $60,000.
Average legal secretary salary in West Chicago, IL
$43,000
What are the biggest employers of Legal Secretaries in West Chicago, IL?
The biggest employers of Legal Secretaries in West Chicago, IL are: