Manager's assistant/administrative assistant jobs in Deltona, FL - 83 jobs

Become an integral part of Consumer & Community Banking team where you will have the opportunity to work in a fast-paced organization and each day will be unique! This role provides a platform for professional growth and skill enhancement. Be part of a team that is results-oriented, with a focus on attention to detail and quality. As an Executive Assistant in Consumer & Community Banking, you will need to work well in a team environment, be able to represent the manager/group with professional courtesy and acumen, and deliver flawless work output. Your daily routine also includes interaction with various executive level internal clients across the lines of businesses. You will need to adapt procedures, processes and techniques to complete assignments in line with the department's activities and goals. Job responsibilities Maintain complex and detailed calendars Screen incoming calls and determine the level of priority, while using caution in dispensing information Manage the coordination and logistics of both internal and external meetings Arrange and coordinate complicated domestic and international travel Organize all aspects of internal and external events, including catering and transportation Process invoices and T&E expense claims for team members, ensuring all policies are followed and items are processed within provided guidelines Assist with staff on-boarding and off-boarding, which includes requesting equipment setup and system access Produce high quality emails and messages to individuals at all levels of the organization Maintain department documents, including current organizational charts and Executive Bio's Handle regular activities without prompting, and advise in advance with issues or delays Assist in editing spreadsheets and presentations, including printing and binding, for client meetings Required qualifications, capabilities, and skills At least five years of administrative experience Advanced ability to organize Discretion and good judgment in confidential situations, and proven experience interacting with senior management Strong interpersonal, written, and oral communication skills Strong proficiency in Microsoft Office Excellent telephone etiquette and ability to manage competing priorities i.e. calendar management Preferred qualifications, capabilities, and skills Experience supporting at the Managing Director level (or equivalent) or above College degree is a plus Note: This role requires five days in the office (Mon-Fri) and will not support Hybrid options.

Unlock Your Potential: Join TEWS and Solve the Talent Equation for Your Career Sr. Administrative Assistant / Office Manager (Onsite) Compensation: $60,000-$70,000 (based on experience) A fast-growing organization is seeking a proactive SR. ADMINISTRATIVE ASSISTANT to support the CEO and Senior Leadership Team. This is a true admin role for someone who thrives in a fast-paced, in-office environment and can confidently keep up with a decisive, high-energy executive. You'll support multiple executives while owning day-to-day administrative operations and office management. What You'll Do Manage complex calendars, meetings, and travel for the CEO and senior leaders Build executive-ready PowerPoint presentations using data from Excel (town halls, leadership updates) Use Excel to support budgets, project plans, and travel itineraries Coordinate domestic travel and occasional client-site visits with the CEO Serve as a key liaison for internal and external stakeholders Plan and execute leadership meetings, offsites, and events Prepare confidential correspondence, reports, and presentations Process expenses, track action items, and manage follow-ups Own office management duties and partner with Facilities Support special projects for senior leadership, Board members, and lenders What You Bring 5+ years of experience supporting senior or C-suite leaders Strong Excel skills (pivot tables preferred) and excellent PowerPoint skills Experience turning data into polished executive presentations Office management experience Highly organized, proactive, and able to move quickly Positive, professional, and comfortable with constant communication Enjoys working onsite 5 days per week Apply today through Tews Company to learn more! TEWS partners with leading companies for professionals at all stages of their careers. Whether you're building your experience or ready to take on new challenges, we're here to help you succeed.

Job Description Executive Assistant (On-Site - Altamonte Springs, FL) Not Remote | High-Pressure | Multi-Company Role Reports To: President We are a mission-driven organization supporting a diverse portfolio of for-profit and nonprofit entities spanning federal government contracting, finance, real estate, firearms-related industries, and multiple 501(c)(3), 501(c)(4), 501(c)(6), and VSO (c)(19) organizations. Our work is rooted in service, execution, and long-term value creation, requiring disciplined operations, trusted leadership support, and uncompromising standards. This role is not administrative support in the traditional sense. We are seeking a highly experienced Executive/ Personal Assistant who operates as a strategic execution partner to senior leadership across multiple companies and initiatives. The position demands exceptional judgment, intellectual rigor, discretion, and the ability to protect executive time while keeping complex, high-impact work moving forward at speed. You will also be responsible for managing all aspects of executive readiness and seamless execution, ensuring both professional and priority personal logistics are anticipated, coordinated, and flawlessly executed to maximize efficiency and focus. The ideal candidate thrives in high-pressure, high-velocity environments, can anticipate needs before they are verbalized, and brings order to complexity. You must be capable of managing a dense, ever-changing calendar, coordinating across leadership teams and external stakeholders, and maintaining flawless execution across competing priorities. This role requires calm, decisive action, loyalty, and the ability to operate independently without hand-holding. This is a full-time, in-office position based in Altamonte Springs, Florida and is best suited for a seasoned executive assistant who is mission-driven, detail-obsessed, technologically competent, and capable of handling wide-ranging responsibilities every day, without excuses. Core Responsibilities Executive & Time Management Protect executive time at all costs by running a complex, dynamic calendar across multiple companies. Manage both executive and personal scheduling, priorities, and communication with precision and authority, to ensure optimal use of time and focus. Anticipate needs before they are spoken and proactively resolve logistical needs that impact the executive's availability, readiness, and performance. Filter, prioritize, and manage all inbound communication (email, calls, requests). Communication & Coordination Serve as a central coordination point between the executive and leadership teams. Coordinate with internal teams, manufacturers, distributors, political entities, and external organizations. Draft, prepare, and manage executive correspondence, reports, and presentations. Maintain the executive's voice, standards, and expectations in all communications. Project & Execution Management Keep both executive and personal projects moving forward simultaneously, ensuring both commitments are seamlessly managed. Track deadlines, deliverables, and action items across multiple initiatives and companies. Follow up relentlessly to ensure execution and accountability. Prepare summaries, reports, and project updates for leadership. Travel, Events & Meetings Ensure travel arrangements account for executive preferences, readiness, and seamless transitions between professional and personal commitments. Plan and manage complex domestic and international travel. Coordinate executive meetings, board meetings, conferences, and off-sites. Prepare agendas, materials, and ensure follow-through on all action items. Take accurate, actionable meeting minutes and distribute as directed. Confidentiality & Trust Handle sensitive and confidential matters with absolute discretion. Maintain strict confidentiality regarding executive decisions, strategies, and operations. Act with loyalty, professionalism, and judgment at all times. Exercise sound judgment when managing matters that extend beyond standard business operations. Administrative Leadership Implement and improve systems, workflows, and administrative best practices. Mentor or oversee junior administrative staff as needed. Continuously improve efficiency and execution standards. Environment & Expectations High pressure High speed Multi-company responsibility Extended hours may be required depending on executive needs and travel. This role requires calm execution under pressure and zero drama. You Must Be Able To Protect executive time relentlessly Run an extremely complex calendar Manage communication and scheduling flawlessly Coordinate across leadership teams Anticipate needs before they are spoken Keep all projects moving forward Stay calm under pressure Turn chaos into clean execution Who You Must Be Loyal Intelligent Detail-obsessed Fast-moving Mission-driven Tech-competent Highly organized Zero drama Zero excuses Able to learn and maintain executive voice and standards Capable of handling wide responsibilities every day Not for You If You get overwhelmed easily You need hand-holding You want a comfortable or slow-paced job You avoid pressure or accountability Experience & Qualifications Required: 5+ years as an Executive Assistant or similar role supporting senior or C-suite leadership Proven experience in high-demand, fast-paced environments Ability to manage multiple executives, companies, or complex operations Strong references (will be checked) Preferred: Former military strongly preferred Bachelor's degree in Business Administration, Management, or related field Advanced proficiency in Microsoft Office Suite (Outlook, Excel, PowerPoint) Experience with project management tools, CRM systems, and collaboration platforms (Teams, Zoom, Webex) Serious candidates only. NO rookies. Very experienced professionals only, with proof. References will be called and verified. Physical Demands and Work Environment The position may require extended hours during peak periods or when supporting senior leadership. You will work within an energetic, dynamic environment alongside both civilian professionals and former military personnel, fostering collaboration, accountability, and high performance. Powered by JazzHR o334UMwxHF

The Orlando Health Women's Institute is a comprehensive healthcare provider focused on addressing the unique medical needs of women at every stage of life. Located within the Orlando Health system, the institute offers a full spectrum of services, including gynecology, obstetrics, reproductive endocrinology, and maternal-fetal medicine. It also specializes in complex areas like gynecologic oncology, urogynecology, breast health, and menopause management. The institute is dedicated to providing personalized, patient-centered care through advanced diagnostic tools, minimally invasive surgeries, and cutting-edge treatments. With a multidisciplinary team of experts, the Women's Institute emphasizes wellness, preventative care, and the latest medical advancements to ensure the highest quality of care. Whether for routine health screenings or specialized treatment, the Orlando Health Women's Institute is a trusted resource for women's healthcare in Central Florida. Orlando Health | Choose Well Performs advanced, diversified and confidential secretarial and administrative duties requiring broad and comprehensive experience, skill, and knowledge of organization policies and practices for a Vice President or Senior Vice President. Orlando Health offers a great benefits package that includes: Medical, Dental, Vison 403(b) Retirment Savings Plan Health Savings Account (HSA) Flexible Spending Account (FSA) Paid Time Off (Up to 5 weeks to start) Life Insurance Extended Leave Plan (ELP) Family Care (child care, elder care, pet care) Paid Parental Leave Pet Insurance Car Insurance 100% PAID Tuition as well as tuition reimbursment & monthly payments to help pay down any graduated school debt ALL benefits start day one Department: Womens Services Status: Full Time Shift: Days Hours: 8:00am-4:30pm, Monday-Friday No Weekends, No Holidays Responsibilities Essential Functions • Plans and carries out administrative functions requiring considerable knowledge of the organization. • Performs significant administrative duties with multiple priorities and tasks. • Composes and types routine and non-routine correspondence, reports, special projects, technical papers, etc. • Creates, prepares and coordinates presentations, including charts, graphs, etc. • Creates and maintains databases and spreadsheets. • Organizes meetings including distributing materials, arranging for refreshments, transcribing minutes and making travel arrangements if necessary. • Has significant contact with senior management, board members, and various external contacts. • Has access to confidential employee, management and organization data. • Organizes and expedites flow of work through Vice President's or Senior Vice President's office. • Answers phone calls, routes callers, takes messages and resolves routine and some complex inquiries. Screens calls and visitors. • Operates copy machine and fax machine. Distributes incoming mail. Orders supplies. Establishes and maintains files and records on an ongoing basis. • Conducts research, data collection, and some analysis of information. • Schedules and maintains calendar of appointments, meetings and travel itineraries and coordinates related arrangements. • Responds to callers, correspondence and visitors not requiring Vice President's or Senior Vice President's attention. • Utilizes significant discretion in varied areas. • Coordinates special events. • Prepares, monitors, or assists with the preparation of various budgets. • Provides work direction to other clerical personnel within the department. • Maintains reasonably regular, punctual attendance consistent with Orlando Health policies, the ADA, FMLA and other federal, state and local standards. • Maintains compliance with all Orlando Health policies and procedures. Other Related Functions • Maintains established departmental policies and procedures. • Prioritizes workload to manage multiple priorities. • Enhances professional growth and development through participation in educational programs, current literature, and workshops Qualifications Education/Training • Associate's Degree. • Two (2) years of prior customer service, administrative or secretarial experience may substitute for the Associate's degree (in addition to the requirements listed in the Experience section). • Highly proficient in word processing, spreadsheet, presentation and/or database software, preferably Microsoft Office-based products (Word, Excel, PowerPoint, Access). Licensure/Certification None Experience Five (5) years of customer service, administrative, secretarial or related experience. Education/Training • Associate's Degree. • Two (2) years of prior customer service, administrative or secretarial experience may substitute for the Associate's degree (in addition to the requirements listed in the Experience section). • Highly proficient in word processing, spreadsheet, presentation and/or database software, preferably Microsoft Office-based products (Word, Excel, PowerPoint, Access). Licensure/Certification None Experience Five (5) years of customer service, administrative, secretarial or related experience. Essential Functions • Plans and carries out administrative functions requiring considerable knowledge of the organization. • Performs significant administrative duties with multiple priorities and tasks. • Composes and types routine and non-routine correspondence, reports, special projects, technical papers, etc. • Creates, prepares and coordinates presentations, including charts, graphs, etc. • Creates and maintains databases and spreadsheets. • Organizes meetings including distributing materials, arranging for refreshments, transcribing minutes and making travel arrangements if necessary. • Has significant contact with senior management, board members, and various external contacts. • Has access to confidential employee, management and organization data. • Organizes and expedites flow of work through Vice President's or Senior Vice President's office. • Answers phone calls, routes callers, takes messages and resolves routine and some complex inquiries. Screens calls and visitors. • Operates copy machine and fax machine. Distributes incoming mail. Orders supplies. Establishes and maintains files and records on an ongoing basis. • Conducts research, data collection, and some analysis of information. • Schedules and maintains calendar of appointments, meetings and travel itineraries and coordinates related arrangements. • Responds to callers, correspondence and visitors not requiring Vice President's or Senior Vice President's attention. • Utilizes significant discretion in varied areas. • Coordinates special events. • Prepares, monitors, or assists with the preparation of various budgets. • Provides work direction to other clerical personnel within the department. • Maintains reasonably regular, punctual attendance consistent with Orlando Health policies, the ADA, FMLA and other federal, state and local standards. • Maintains compliance with all Orlando Health policies and procedures. Other Related Functions • Maintains established departmental policies and procedures. • Prioritizes workload to manage multiple priorities. • Enhances professional growth and development through participation in educational programs, current literature, and workshops

Job Description Transportation Associate provides administrative /transactional support to the PGS Transportation team. This position requires knowledge of desktopcomputer applications. Ability to work under pressure with short deadlines isneeded. ESSENTIAL DUTIES & RESPONSIBILITIES Generate activity reports for Transportation Weekly,Monthly and Annual activities; Request, receive, analyze and dispute vendor billinginvoices for accuracy; Auditing of freight bills against contract rates andquoted services; Follow up on payments status biweekly on open invoicestatements from transportation carriers; Assist transportation team with administrative dailyfunctions filing shipment documents, scanning shipment related documents,tracking shipments, update shipments status in the Sharepoint TransportationLog, identify serial numbers on FTZ files, etc. File and maintain all required documentation as pergovernment record keeping requirements; Compose correspondence and other communications relatedto accounts payable items; Perform other such duties as may be required. OTHER DUTIES AND RESPONSIBILITIES Comply with all safety policies, practices and proceduresreporting all unsafe activities to Management and/or Human Resources. Contribute to maintaining a positive team spirit. Communicate effectively with all levels of employees. Protect confidential information by not communicating,disclosing to, or using for benefit of 3rd parties. Maintain the highest degree of honesty and integrity atall times.

Job Description DeAngelis Diamond is an innovative, award-winning, national construction management firm, specializing in healthcare, commercial, and multi-family construction. We are headquartered in beautiful Naples, Florida, and nationally ranked as an ENR Top 400 Company. We are searching for an outstanding Executive Assistant to VP & Division Manager to join our team. If you are a great communicator, have a passion for construction, and have an insane need and desire to be part of building great projects, then please read on! What you'll be doing: Manage the Division Manager's schedule and appointments. Coordinate meetings and prepare necessary materials, agendas, and meeting notes with follow-up action items. Act as primary point of contact for the Division Manager. Provide administrative support for other members of Orlando Leadership team that report to Division Manager. Attend meetings with Division Manager as an engaged participant. Take notes and act on agreed upon items with limited direction. Participate in strategic planning meetings with Orlando Leadership team and assist in follow-through action items throughout the year. Assist Division Manager in processing contracts, change orders, lease agreements, and other signatory documents. Handle phone calls, emails, and correspondence. Prepare presentations and providing administrative support for meetings as needed. Coordinate logistics for conferences and special events on behalf of Division Manager. Coordinate travel arrangements and compile expense reports. Assist with administrative responsibilities within the local office including communicating with building management, creating seating charts, ordering supplies, and general office management. Lead planning (or coordinate with teams) for company events such as Christmas Party, team building, community service, etc. Collect internal monthly reports from project teams, learn hot to review reports, and provide summaries to Division Manager. What you need for this position: Ability to proactively initiate and self-direct with a high degree of emotional intelligence. Detail-oriented mindset with the capacity to proactively follow up and follow through on all assigned tasks with a "can-do" attitude. Excellent organizational and time management skills. Outstanding communicator: able to synthesize complex information into simple, actionable insights and ability to communicate technical building processes with construction and non-construction team members equally. Commitment to providing a positive experience for all project stakeholders, clients, design professionals, subcontractors, and team members. Commitment to mastering and developing your career and personal goals through continual learning opportunities such as DeAngelis Diamond Academy, conferences, seminars, workshops, and courses. Entrepreneurial team player. Proficient computer skills in Microsoft Office Suite including Powerpoint. Experience with Procore, Box, DocuSign, and Bluebeam preferred. Associate's Degree in Construction Management or Business Administration preferred, not required. Notary Public (within 30 days) Strong personal integrity and has the highest ethical standards. Able to function in a positive, friendly, high-energy, and collaborative environment. What's in it for you: Top-tier market salary & bonus program. Team up with other high-performing coworkers. Top-notch Medical Insurance DD Wealth Builder Program. (401k 100% match up to 6% + up to 4% discretionary Profit Sharing) Wellness reimbursement to assist in your fitness and wellness. PTO: 1st year: 8 days; Years 2-5: 18 days; 6-10 Years: 23 days, 11+ Years: 28 days Additional Time Off: 10 Paid Holidays, and your birthday off. Veterans Day Off for our Veteran Team Members Volunteer Time Off: 2 paid days to devote to volunteering for the nonprofit of your choice. Educational Reimbursement Plan Team Member Referral Bonus Program Maternity & Paternity Care Plans Adoption Assistance Program Direct Deposit Paycheck Weekly Pay Schedule Free Snacks and Drinks Costco or Sam's Club Membership Drug test, background check, and eligibility to work in the U.S. required.

Driven by our respect for people and the planet, Village Farms is an organization that prides itself as a large-scale, Controlled Environment Agriculture-based, vertically integrated supplier for high-value, high-growth plant-based Consumer Packaged Goods (CPG) opportunities, with a strong foundation as a leading fresh produce supplier to grocery and large-format retailers throughout the US and Canada, and new high-growth opportunities in the cannabis and CBD categories in North America and selected markets internationally. Position Summary We are seeking a highly organized and efficient Administrative Assistant to support the Sr. Executive Assistant with the Corporate Executive Leadership Team (VP level and above) with administrative tasks including typing, filing, answering telephones, taking messages, making travel arrangements and other general office duties. Answers non-routine correspondence and assembles highly confidential and sensitive information. Deals with a diverse group of important external and internal contacts at all levels of the organization. This is an IN-OFFICE position, located in Lake Mary, FL. Primary Functions * Completes a broad variety of administrative tasks in support of the Sr. Executive Assistant for the Corporate Executive Team (CEO, CFO, EVP & VPs) including managing an extremely active calendar of appointments (EVP & CFO only); completing/processing expense reports for CEO/CFO approval; arranging complex and detailed travel plans, itineraries, and agendas; and compiling documents for travel-related meetings. * Provides "Gatekeeper" and "Gateway" role creating win-win situations for direct access to the C-Suite's time and office. * Prioritizes conflicting needs in support and tandem with Senior Executive Admin; handles matters expeditiously, proactively, and follows through on projects to successful completion, often with deadline pressures. * Maintains office supplies, files and equipment in an orderly and professional manner for the C-Suite. * Appropriate business use of telephone and voicemail system to greet internal and external customers in a friendly and professional manner. Announces visitors and/or handles requests, as appropriate. Supportive Functions In addition to the performance of the essential functions, this position may be required to perform a combination of the following supportive functions, with the percentage of time performing each function to be solely determined by the supervisor based upon the particular requirements of the company. * Assists the Senior Executive Admin and/or EA to COO with Board member needs, including travel arrangements, lodging, and meal planning as needed. * Handles advance distribution of materials before meetings in electronic/paper format; attend all required meetings and prepare/distribute meeting minutes. * Performs coordinator function with headquarters' facility needs/operations, i.e., scheduling vendors, contractors, repairs, maintenance, assist with HQ's onsite events, etc. as well as backup to the Reception Desk. * Opens incoming mail, dates, stamps and distributes accordingly. Sends outgoing mail, both inter-office and to external sources when acting as backup to Reception Desk. Other Duties Will be required to perform other duties as requested, directed or assigned. Regular attendance in conformance with the standards, which may be established by Village Farms International, Inc. from time to time, is essential to the successful performance of this position. * Under guidance of Sr. Executive Assistant, assists in coordinating the agenda of senior management team meetings and off-site meetings. * Assist with meeting coordination, create materials and presentations, research key topics, and provide ongoing support and follow up in project timelines. Specific Job Knowledge, Skill and Ability The individual must possess the following knowledge, skills and abilities and be able to explain and demonstrate that he or she can perform the essential functions of the job, with or without reasonable accommodation. * Strong organizational skills that reflect ability to perform and prioritize multiple tasks seamlessly with tremendous attention to detail, often utilizing calendar management tools. * Very strong interpersonal skills and the ability to build relationships with stakeholders, including senior management as well as Board of Directors. * Experienced level written and verbal communications skills. * Experienced level skills with the Microsoft Office Suite of applications, in particular Outlook, PowerPoint, and Teams, and other relevant software. * High proficiencies in appropriate technologies and hardware: Microsoft Office Suite, calendar management tools, as well as other relevant software (DocuSign). * Demonstrated proactive approaches to problem-solving with strong decision-making capability. * Emotional maturity. * A highly resourceful team-player, with the ability to be extremely effective independently. * Proven ability to handle confidential information with discretion, be adaptable to competing demands, and demonstrate the highest level of customer/client service and response. Qualification Standards Education * Minimum Bachelor's degree is preferred Experience * Minimum 3 - 5 years of previous experience supporting C-Level Executives. Licenses or Certificates * Notary, State of Florida. Safety Requirements Personal Protective Equipment (PPE) may be required when performing work duties that may have the potential of risk to your health or safety. The Company will provide the required PPE. Employees will be trained in the proper use and care of any assigned PPE. It is your responsibility to report defective, damaged or lost PPE, or equipment that does not fit properly to your Supervisor. * This position operates in a professional office environment. This role routinely uses standard office equipment such as computers, phones, photocopiers, filing cabinets and fax machines. Benefits * Medical - both PPO and HSA options * Dental * Vision * Company-paid life insurance * 401(k) with company match * Paid time off * Additional life insurance and supplementary benefits available Notice Upon employment, all employees are required to fully comply with Village Farms International, Inc. rules and regulations for the safe and efficient operation of our facilities. Employees who violate Company rules and regulations will be subjected to disciplinary action, up to and including termination of employment. We are an equal opportunity employer, and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity or expression, pregnancy, age, national origin, disability status, genetic information, protected veteran status, or any other characteristic protected by law. EOE/M/F/D/V

Wilson Elser is a leading defense litigation law firm with more than 1300 attorneys in 43 offices throughout the United States. Founded in 1978, we rank among the top 100 law firms identified by The American Lawyer and 36 in the National Law Journal's survey of the nation's largest law firms. We're also Mansfield Certified Plus. Our firm is committed to attracting and retaining professionals who value each other and the service we provide by embracing Teamwork, Collaboration, Client Service, and Innovation. If you are a motivated professional looking for a long-term fit where you can grow in a role, and will be valued and empowered, then we invite you to apply to our Office Administrative Assistant position in our Orlando Office. The Position Qualifications Minimum of 1 year experience in a law firm setting Good working knowledge of legal documents Prior experience with law office processes; in the area of litigation is a plus Must have data entry and typing skills with proficiency in Microsoft Office (Word, Outlook, Excel) and Kofax PDF or similar program Ability to work in a team-based setting to support paralegals, legal secretaries and attorneys Excellent organization, attention to detail, strong written and verbal communication skills Must be highly dependable and able to work well in a team environment. Ability to E-file in State and Federal Courts; is a plus Notary Public license a plus Responsibilities Answer main telephone line Prepare Client Vendor Invoices for Payment Send Legal Service Invoices to Client Light Bookkeeping Create and maintain case and mail lists Log and track all faxes and overnight deliveries Save items to document managing system in a cohesive manner; experience with iManage a plus Calendar items Prepare form and simple letters Copy and compile documents, CDs and flash drives Download document productions from external links Greet and screen guests Maintain a neat and professional reception and conference room areas Coordinate all conference room schedules Additional tasks as requested Why Should You Apply? Benefits: Outstanding benefits package, including 401k match and generous PTO plan Career Growth: Ample opportunities for professional development and advancement Employee Perks: Access to corporate discount plans and other benefits Wilson Elser welcomes submissions of candidates for our open positions exclusively from recruitment agencies with an active, signed fee agreement who have been granted access to a position through our dedicated Recruitment Agency Portal. We are unable to consider submissions from recruitment agencies without a current (dated as of 7/1/2024) agreement in place. We appreciate your understanding. For collaboration inquiries or to establish an agreement, please contact us at *********************************. Wilson Elser is committed to a collegial work environment in which all individuals are treated with respect and dignity. It is the Firm's policy that employment will be based on merit, qualifications, and competence. Further, employment decisions will be made without regard to an applicants race, color, age, sex, religion, creed, national origin, ancestry, citizenship, marital status, sexual orientation or preference, gender identity, physical or mental disability, status as a victim of domestic violence, sex offenses, or stalking, past or present service in the uniformed services or application or obligation to serve in the uniformed services, or any other characteristic protected by law. Wilson Elser endeavors to make the Wilson Elser website accessible to any and all users. You may review our Accessibility Policy here. California Residents may review our CCPA notice for applicants and employees here. #ZR

Energize your Career at SECO Energy! General Purpose of Job The Executive Administrative Assistant - Corporate Strategy & Innovation provides high-level, confidential administrative support to the Vice President of Corporate Strategy & Innovation and performs clerical and budgetary tasks for other management personnel in the department. This position is responsible for coordinating the preparation of department materials for the Cooperative Board of Trustee Meetings and providing support for the execution of technological innovations, business process improvements, and strategic initiatives across business units. The role requires independent initiative and a proactive approach in handling a broad range of administrative duties to support the department's objectives. Minimum Required Qualifications and Competencies The following includes the minimum job requirements and essential duties for this position. Reasonable accommodation may be made to enable qualified individuals with disabilities to perform the essential functions. Some job requirements may exclude individuals that cannot be reasonably accommodated or who pose a direct threat or significant risk to the health and safety of themselves or other employees. Education * Minimum: Two (2) year associate's degree in business administration, or a related field. * Preferred: Four (4) year bachelor's degree in business administration or a related field. * Job-related experience may be substituted for the required education on a year-for-year basis. Experience * Minimum: Five (5) years of administrative and general office experience * Preferred: Experience or similar work in an electric utility or related industry is preferred. Other Requirements * Ability to work irregular hours for assignment completion and flexibility to change scheduling and report to work on short notice during emergency situations. * Normal work hours will be eight (8) hours Monday through Friday, between 8:00 am to 5:00 pm. * Successful completion of pre-employment background check, physical and drug screen.

Responsible for the safety, engagement and the overall operations of the Academy/Child Center while upholding Life Time's Mission and Vision Statements. Delivers the highest level of customer service, management, and consistency to both Members and Team Members. Partners with the Kids Manager and Team Members to ensure the best experience is offered for our junior members while in the Academy/Child Center and kids programming/events. Job Duties and Responsibilities * Provides exceptional customer service and a safe, clean, and friendly environment for Members and Guests * Promotes and assists Kids Manager in preparing for events/programming along with marketing and driving participation numbers and revenue * Manages the Academy/Child Center payroll within budgetary guidelines while making recommendations as needed to the Kids Manager * Manages and supports the Kids team members by providing ongoing training, giving feedback, and coaching * Completes the casting, interviewing, hiring, and onboarding of kids team members * Completes inventory and assists in ordering and maintaining supplies, toys and equipment wihin the Academy/Child Center and for Events and Programming Position Requirements * High School Diploma or GED * 2 years of experience teaching or working in a children's program * 2 years of experience in day care setting as a lead teacher or two consecutive summers of camp experience with increased responsibility * 2 years of supervisory/management experience * Successfully complete and pass Kids On-Demand Certifications before 1st day of work * First Aid certification, Infant/Child and Adult CPR/AED certification required within the first 60 days of hire * Ability to frequently lift and/or move up to 10 pounds and occasionally lift and/or move up to 50 pounds Preferred Requirements * Experience working with children * The ability to engage a group of children in an activity * Customer service and strong communication skills Life Time is a place for everyone. As an organization, we are committed to an inclusive, diverse and equitable workplace that respects and celebrates the unique contributions of each individual while ensuring we remain an equal opportunity employer that recruits, hires, trains and promotes based on merit and qualifications.

Job Description Office Manager / Administrative Assistant

Full-time Description The Administrative Assistant performs clerical duties for the Property Manager and other staff members assisting with program functions, including telephone and personal contact with clients and the community in general. Performs data entry tasks and generates timely monthly reports. Essential Duties & Responsibilities: Include the following. Other duties may be assigned: General functions Responsible for filing all documents and ensuring that these are current and professionally managed. Must have good telephone skills with a hospitable demeanor, greets the public professionally, screens incoming calls, and schedule appointments. Input work orders in RealPage Property Management Software and monitor their completion. A high level of openness and willingness to receive feedback/suggestions from superiors and others, and to learn new skills to improve job performance . Manage all data entry, notate and record all activities First point of contact for tenants and applicants. Provide information about housing programs, policies, and procedures Process and assist with waitlist, applications, renewals, and eligibility documentation, preparation of lease. Verify applicant and tenant information (income, bank statements, identification & eligibility documentation) date stamp all information received. Track application and renewal status and meet all renewal and vacant deadlines. Be able to help prospects with applications, input applications and manage the waitlist Applies excellent proofreading and writing skills to prepare, review, and edit correspondence, reports, and other written materials for accuracy and clarity. Oversees the general upkeep, organization, and orderliness of the office to maintain a professional and welcoming environment. Manages email, letters, phone calls and internet correspondence, ensuring timely responses and proper documentation of communications. Operates and maintains office equipment, including copier, printer, scanner, fax, and other standard office technology. Opens and distributes mail. Opens, sorts, and distributes incoming mail in a timely and confidential manner. Coordinates events, projects, Schedule appointments, meetings, and property viewings. Demonstrates strong organizational skills and attention to detail by appropriately prioritizing inquiries, tenant complaints, tasks, and deadlines. Have or obtain Knowledgeable of housing rules and regulations such as Fair Housing, the Americans with Disabilities Act, and reasonable accommodations and abide by these laws. Have a commitment to Catholic values and support the tenants of Catholic Social teaching. Maintains appropriate professional boundaries with clients and staff while fostering respectful and effective working relationships Balance team and individual responsibilities, exhibit objectivity and openness to other views; give and welcome feedback; contribute to building a positive team spirit. Be willing to accept and work within the agency philosophy. Be willing to follow agency policies and procedures. Consistently demonstrates high standards of professional conduct, personal integrity, and ethical behavior. Requirements Education and Experience: High School graduate with some College is preffered. Must have at least 3 years of experience in secretarial work in an office setting. Have the ability to communicate effectively both verbally and written. Demonstrate experience with Microsoft Office Professional including Word Excel, and PowerPoint. Operate the office equipment including a multiple line telephone system, copy machine, FAX, scanner, etc. Requires an appreciation and respect for the Catholic Church and its teachings. Church employees must conduct themselves in a manner that is consistent with and supportive of the mission and purpose of the Church. Their public behavior must not violate the faith, morals or laws of the Church or the policies of the diocese. Other Skills and Abilities: Excellent analytical skills and problem-solving capacity. Ability to effectively prioritize tasks and time demands. Ability to maintain a high level of confidentiality around financial information. Good written and oral communication skills. Language/Communication Skills: Ability to read and analyze routine correspondence and compose appropriate responses. Must have an excellent command of the English language. Ability to record and compose in minutes. Ability to respond to common inquiries from tenants or members of the business community. Confidentiality is essential.

At BNY, our culture allows us to run our company better and enables employees' growth and success. As a leading global financial services company at the heart of the global financial system, we influence nearly 20% of the world's investible assets. Every day, our teams harness cutting-edge AI and breakthrough technologies to collaborate with clients, driving transformative solutions that redefine industries and uplift communities worldwide. Recognized as a top destination for innovators, BNY is where bold ideas meet advanced technology and exceptional talent. Together, we power the future of finance - and this is what #LifeAtBNY is all about. Join us and be part of something extraordinary. We're seeking a future team member for the role of Associate Fund Administration II- to join our Fund Administration team, this role is based in Lake Mary FL. In this role, you'll make an impact in the following ways: Perform a variety of fund administration activities for funds with more intricate portfolio assets and transactions, including expense allocation, budgeting, cash allocation, analysis of fund metrics, and compliance Calculate daily fund position and cash reconciliations for moderately complex funds and assist in resolving escalated discrepancies Report and analyze fund revenues, expenses, profitability, and other key metrics Work extensively with clients to communicate fund expense and performance information regarding moderately complex funds and respond to related inquiries Review fund data and monitor compliance with all regulatory, BNY Mellon, and client specifications Collaborate with internal and external auditors to provide requested information of greater complexity Compile and analyze fund performance data for inclusion in Board of Directors report materials Review fund expense budgeting conducted by support staff Provide guidance to less experienced team members as needed and contribute to the achievement of team objectives To be successful in this role, we're seeking the following: Bachelor's degree in accounting or the equivalent combination of education and experience 3-5 years of total work experience preferred Experience in accounting or fund administration preferred No direct people leadership responsibilities At BNY, our culture speaks for itself, check out the latest BNY news at: BNY Newsroom BNY LinkedIn Here's a few of our recent awards: America's Most Innovative Companies, Fortune, 2025 World's Most Admired Companies, Fortune 2025 “Most Just Companies”, Just Capital and CNBC, 2025 Our Benefits and Rewards: BNY offers highly competitive compensation, benefits, and wellbeing programs rooted in a strong culture of excellence and our pay-for-performance philosophy. We provide access to flexible global resources and tools for your life's journey. Focus on your health, foster your personal resilience, and reach your financial goals as a valued member of our team, along with generous paid leaves, including paid volunteer time, that can support you and your family through moments that matter. BNY is an Equal Employment Opportunity/Affirmative Action Employer - Underrepresented racial and ethnic groups/Females/Individuals with Disabilities/Protected Veterans.

Posting Detail Information Position Number SE0327.00000 Position Title Administrative Assistant, Senior Job Type Staff FT/PT Full-Time Employee Class Description C2-Staff (ed. support) General Position Description Responsible for providing significant administrative support services to senior administrators and executive leadership, requiring in-depth knowledge of College operations and programs within the department. Serves as a lead support for other clerical staff, exercising strong initiative and discretion related to the essential functions of the position. Flexible Work Arrangement Fully On-site: Employee performs all of their job duties at a Valencia College location, with flexibility in the work schedule, if appropriate. Grade 2025 Exemption Status Non-Exempt Posting Number S3707P Location(s) Orlando, FL 32811 - West Campus Proposed Work Schedule (Please note hours subject to change based on business needs) Monday-Friday 8AM -5PM - occasional evenings/weekends Number of Vacancies 1 Posting Start Date 01/14/2026 Posting End Date 01/26/2026 Open Until Filled No Quicklink for Posting ****************************************************** Posting Detail Information Temporary Position (Temp or Grant Funded) Details Salary Range $39,014 Essential Job Functions Description of Job Function 1. Provides administrative support and perform a variety of duties including but not limited to maintaining senior administrators/executive's calendars; scheduling appointments, meetings and travel; providing assistance to faculty and staff. Description of Job Function 2. Plan and establishes systems and procedures to ensure efficient flow of materials and information in and out of the department. Description of Job Function 3. Drafts, formats, and proofread correspondence. Conducts retrieval of records, compiles data to generates reports as needed and prepares complex documents for supervisor approval and signature. Description of Job Function 4. Supports the organization of programs, events, meetings, and conferences by securing venues, developing agendas, managing communications and invitations, maintaining budget control, and preparing related materials. Description of Job Function 5. Assist in budget preparation, purchasing, and transaction reconciliation; may process requisitions and use a purchasing card. Description of Job Function 6. Plans, researches, initiates, and carries out to completion recurring or special assignments. Description of Job Function 7. Takes minutes of meetings, prepares confidential documents and follows up to ensure timely reply and action. Description of Job Function 8. Answers and screens telephone calls. Takes messages. Opens, organizes and screens mail. Description of Job Function 9. Serves as an office lead to assigned personnel such as full and part time support staff, work-study students, and interns on the distribution of clerical work. Description of Job Function 10. Reporting to a Dean: a. Coordinates the inputting of the class schedule into the student information system. b. Creates and distributes daily enrollment reports using the data warehouse. c. Researches and provides information on issues affecting students, staff and/or the campus using established guidelines from the College. Description of Job Function 11. Performs other related duties as assigned. Qualifications Drivers License Requirement Drivers License Requirement Not Applicable Required Qualifications Required Minimum Education High school diploma or general education degree (GED). Required Field of Study Other Required Qualifications Three (3) years of experience related to the essential job functions. Required License/Certification Preferred Qualifications Preferred Education & Field of Study Associate's Degree Preferred Type of Experience Advanced administrative support and clerical work training. Preferred Licenses/Certification Knowledge, Skills and Abilities Knowledge, Skills and Abilities 1. Strong interpersonal skills and ability to establish and maintain effective working relationships with employees and the public. 2. Ability to operate within a confidential environment. 3. Ability to analyze a variety of administrative problems and to make sound recommendations. 4. Knowledge of the principles and practices of event coordination and/or training and development. 5. Ability to communicate effectively both orally and in writing. 6. Ability to think critically, work independently and problem solve. 7. Skilled in Microsoft Office software: Word, Excel, PowerPoint, and Access. 8. Ability to initiate problem solving and decision making as necessary and exercises good judgment in resolving customer service issues. Working Conditions General Working Conditions This job primarily operates in a professional office environment. The employee will routinely operate standard office equipment including but not limited to computers, keyboards, mouse, phones, photocopiers, printers, scanners, filing cabinets and fax machines. While performing the duties of this job, the noise level in the work environment is usually quiet to moderate. Typical physical competencies include but are not limited to frequently remaining stationary, moving, reaching, positioning self and occasionally ascending/descending, lifting/moving objects weighing between 5-15 pounds. This job also entails frequently communicating, discerning and exchanging information, detecting and perceiving objects up close, at a distance, and the ability to adjust focus. Cognitive abilities include but are not limited to frequently using discretion, judgment, reasoning, memory, learning, maintaining confidentiality, comprehension, problem solving, and decision-making. The typical work environment, physical and cognitive demands listed above are representative of those that must be met by an employee to successfully perform the essential functions of this job. The College has a process to identify and make available reasonable accommodations to enable individuals with disabilities to perform the essential functions. Job specific working conditions Job Specific Designation

To run a safe, clean and organized trailer rental yard that projects a positive environment to our customers and employees. Responsible for ensuring that yard equipment is in safe working conditions at all times. ESSENTIAL DUTIES AND RESPONSIBILITIES: Open and close rental agreements in computer and file related paperwork, as needed. Inquire about equipment damages when customer returns equipment. Perform weekly yard check for rental and resale inventory and reconcile information. Answer incoming calls as needed. Perform check-in and/or check-out inspections on trailers. Pull trailers and prep for customer deliveries. Oversee the process to ensure equipment is properly inspected both coming in and going out, and ensure the rental office knows which trailers and containers are available. Process trailers including inbound and outbound inspections. Inspects trailers for cosmetic damage and performs minor repairs as needed. Update trailer specifications/ data in computer or office file. Inspect trailers for water leaks and ensure that all trailer doors remain secured. Operate yard tractor to organize parking/storage of trailers. Pressure wash trailers and containers. Communicate with rental office on an ongoing basis, to ensure customer requests and orders are being filled. Keep yard organized and clean, free of clutter, trash, weeds pressure-washing, painting, etc. Communicate with Service Manager and/or shop personnel on damaged trailers and needed repairs. Communicate with customer while performing inbound and outbound inspections. Other duties may be assigned. RENTAL SUPPORT DUTES: Initiate the mailing of new account application packets to prospective customers; process new account applications. Plan, schedule, and dispatch drivers for pick-up and delivery. Complete sales orders for reserved equipment. Inquire with customers at check-in if equipment is returned damaged. Perform weekly yard check for rental and resale inventory and reconcile information. Receive customer service calls. Resolve and/or redirect customers; follows up on completion. Control and track inventory, assign equipment, maintain documents and records. Other duties may be assigned. SUPERVISORY RESPONSIBILITIES None QUALIFICATIONS To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. EDUCATION and/or EXPERIENCE A High School Diploma or general education degree (GED) is required with a one-year certificate from college or technical school; or three to six months related experience or training; or equivalent combination of education and experience. OTHER SKILLS AND ABILITIES: Strong work ethic and a desire to succeed. Excellent communication skills, both oral and written. Attention to detail and highly organized. Current state driver's license. LANGUAGE SKILLS Ability to read and interpret documents such as safety rules, operating and maintenance instructions and procedure manuals. Ability to read and comprehend simple instruction, short correspondence, and memos. Ability to effectively present information in one on one and small group situations to customers, clients, and other employees of the organization. Must able to communicate in English. MATHEMATICAL SKILLS Ability to add, subtract, multiply and divide in all units of measure, using whole numbers, common fractions, and decimals. Ability to apply concepts such as fractions, percentages, ratios, and proportions to practical situations. PHYSICAL DEMANDS The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job, the employee is occasionally required to stand, walk, reach with hands and arms, and stoop, kneel, crouch or crawl. The employee regularly is required to sit. The employee is frequently required to talk or hear; use hands to finger, handle or feel; and to reach with hands and arms. The employee must occasionally lift and/or move up to 50 pounds. Specific vision abilities required by this job include close vision, distance vision, color vision, and ability to adjust focus. Must operate equipment such as phone, computer, copy machine, fax machine, fork truck, yard goat, hand tools, and refrigerated trailers. WORK ENVIRONMENT While performing the duties of this job, the employee is occasionally exposed to wet, humid conditions; working near moving mechanical parts; and outdoor weather conditions. The noise level in the work environment is usually moderate. The candidate must be able to pass a pre-employment background check. Mckinney Trailers is an Equal Opportunity Employer

All Wrights Reserved, LLC is a locally owned and operated Amazon DSP dedicated to providing exceptional delivery service to our community. We are customer-centric, autonomous, and inclusive, and our goal is to overcome barriers by earning trust, demonstrating integrity, and empowering our employees with the education for sustainable growth and affordable healthcare benefits. Location Address: DFL4 at 4401 Seaboard Rd, Orlando FL 32808 Grow with us - Apply Today! Our work environment includes: Growth opportunities Relaxed atmosphere Regular social events Job Description An administrative assistant at All Wrights Reserved manages clerical tasks, supports logistics and scheduling, handles documentation and record-keeping, and communicates with internal and external stakeholders to ensure smooth operations. Key responsibilities include maintaining vehicle and inventory records, assisting with compliance, scheduling and coordinating vehicles, and providing general administrative support to the delivery team and management. Benefits: Flexible schedule Company truck Fuel card Dental insurance Health insurance Vision insurance Life insurance Paid time off Paid training Referral program Shift: 5-10 hour shifts Day shift Evening shift Morning shift Work Days: Weekends Holidays Monday to Friday Shift availability: Day Shift Night Shift License/Certification: Valid Driver's License (Required) Qualifications Required Skills and Qualifications: Communication: Strong oral and written communication skills to interact professionally with various parties. Technical Skills: Proficiency in office software, such as word processing and spreadsheet programs, and experience with specialized transportation or logistics software. Organization: Excellent organizational skills to prioritize tasks, meet deadlines, and maintain accurate and detailed records. Problem-Solving: Ability to analyze information, identify issues, and contribute to operational improvements. Attention to Detail: Meticulous attention to detail to ensure accuracy in data entry, document processing, and record-keeping. Additional Information Key Responsibilities: Clerical Support: Provide general administrative support, including answering phones, managing mail, filing documents, and preparing correspondence and reports. Documentation & Compliance: Maintain accurate records, such as vehicle logs, driver information, and delivery documents, ensuring compliance with regulations. Logistics & Scheduling: Assist with scheduling and routing of vehicles, coordinate maintenance, and manage inventory records. Communication: Act as a point of contact, communicating effectively with drivers, vendors, clients, and internal departments. Data Management: Enter and retrieve information from computer systems, update databases, and maintain electronic and physical filing systems. Project Support: Assist with special administrative projects, such as coordinating meetings and tracking important deadlines

Full-time Description The administrative assistant enhances administrative effectiveness by providing clerical support to the Retirement Manager and HR Department. The Administrative Assistant provides professional administrative support services, contributing to the team effort by accomplishing related results as needed. The Diocese of Orlando four core values lay the foundation for the work performed by employees: Authenticity: Conviction that God has called us to reflect exteriorly our inner life of faith in our daily living Respect: Affirming each person's God-given dignity and uniqueness. Courage: Inspired by this gift of the Holy Spirit, we proclaim and live the Word of God fearlessly and devotedly. Commitment: Individually and collectively, we are steadfast to the team and its purpose. ESSENTIAL DUTIES AND RESPONSIBILITIES The following duties and functions, as outlined herein, is intended to be representative of the type of tasks performed within this classification. They are not listed in any order of importance. The omission of specific statements of the duties or functions does not exclude them from the classification if the work is similar, related, or a logical assignment for this classification. Other duties may be required and assigned. Produces information by transcribing, formatting, inputting, editing, retrieving, copying, and transmitting text, data, and graphics; Maintains and organizes paper and electronic files in accordance with Diocesan policy. Provides excellent customer service and assistance; Completes requests by answering or referring inquiries via the telephone; refers calls to appropriate person, entity, or outside agencies; Maintains employee confidence and protects operations by keeping human resource information confidential; Prepares reports by collecting information; Provides lunch relief to Chancery receptionist, as needed; Performs scanning and filing of confidential documents; shreds as required; Maintains and enters data into IPAS, HRIS, and other systems. Explains and communicates retirement process to employees; Processes weekly deposits; Supports the monthly preparation of actuarial data; Updates employment data spreadsheets; Prepares and distributes retirement packets; Produces and communicates results of benefits reports; Contributes to team effort by accomplishing related results as needed; Performs all other duties as assigned. Requirements To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. CATHOLIC FAITH Requires an appreciation and respect for the Catholic Church and its teachings. Employees must conduct themselves in a manner that is consistent with and supportive of the mission and purpose of the Church. Their public behavior must not violate the faith, morals or laws of the Church or the policies of the Diocese. EDUCATION AND EXPERIENCE Associate's degree in business, accounting or finance and three to five years of relevant experience. Proficient in Microsoft Office, especially Word, Excel, and Outlook. One to two years' experience with databases. Bilingual in Spanish and English preferred. Must possess excellent writing skills and the ability to maintain confidentiality. OTHER SKILLS AND ABILITIES Highly organized and propensity for detailed work. Excellent analytical skills and problem-solving capacity. Ability to effectively prioritize tasks and time demands. Ability to maintain high level of confidentiality. Good written and oral communication skills. LANGUAGE/COMMUNICATION SKILLS Ability to read and analyze routine correspondence and compose appropriate responses. Must have excellent command of the English language. Ability to record and compose minutes. Ability to respond to common inquiries from diocesan entities, parishioners, or members of the business community. Confidentiality is essential. MATHEMATICAL SKILLS Ability to apply basic mathematical concepts such as adding, dividing, and multiplying. WORKING CONDITIONS The working hours of this position are not limited to an 8-hour day. This person will need to be available in the evening and weekends, as needed. Must be willing to work in conditions of stress and function well under pressure. PHYSICAL REQUIREMENTS Tasks involve the ability to exert light physical effort in sedentary to light work, but which may involve some lifting, carrying, pushing and/or pulling of objects and materials of light weight (10 pounds). Tasks may involve extended periods of time at a keyboard or workstation. The ability to sit and stand for long periods of time. Must be able to reach, grasp, feel, and see up close and from afar. Must be able to use basic office computer hardware and peripherals, with or without reasonable accommodation. Must be able to communicate verbally and in written form. A review of this position has excluded the marginal functions of the position that are incidental to the performance of fundamental job duties. All duties and responsibilities are essential job functions and requirements are subject to possible modifications to reasonably accommodate individuals with disabilities. To perform this job successfully, the incumbent(s) will possess the abilities and aptitudes to perform each duty proficiently. Requirements are representative of the minimum level of knowledge, skills, and ability.

The Administrative Assistant, Programming supports the Programming team with organizational and administrative duties to ensure the smooth administration of Dr. Phillips Center's shows and events. This position is responsible for ensuring the efficient input and dissemination of information and providing administrative support to the Programming Department. ESSENTIAL JOB FUNCTIONS/RESPONSIBILITIES Ensure that all administrative responsibilities, both internal and external, are accomplished with the utmost accuracy, efficiency, and professionalism. Duties include, but are not limited to: scheduling meetings/appointments; coordinating meeting setup details (F&B, attendee invitations, parking reservations, security notification, promptly greeting guests, etc.); maintenance of Vice President's various calendars; photocopying and document preparation; general document filing; presentation preparation (PowerPoint); creating and maintaining agendas; timely follow up on assigned items; making travel arrangements (hotels, flights, car rental, restaurant reservations, etc.); and creating travel itineraries as needed. Compose and produce correspondence on behalf of the Programming team. Facilitate the efficient receipt of and response to ticketed event inquiries and applications, ensuring accurate and timely communications to both internal and external stakeholders. Schedule calls, tours and in-person walk-throughs. Manage special projects as assigned. Create and monitor event specific timelines to ensure all internal deadlines are anticipated and met. Track and submit all music license responsibilities for ASCAP, BMI, SESAC, and GMR following established guidelines and procedures. Code all internal and external department expenses utilizing appropriate accounting GL codes and show codes; and manage monthly expense tracking in Concur for department's credit card usage. Manage all subscriptions, memberships, and renewals for department including Florida Presenters, Broadway League, Celebrity Access, Pollstar, etc. Track memberships and renewals to prevent lapses. Create and manage Programming slides for various presentations to key stakeholders including, but not limited to, board members, senior leaders and other departments. Assist and manage reporting of various Programming data to include: total number of performances, total types of performances (genres), attendance records, and number of Regional groups at the Center. Schedule any shadowing or internship programs for the department. Follow and support all operational policies and procedures. Assimilate into the arts center culture through understanding, supporting and demonstrating the core values. Maintain a professional and friendly relationship with other departments, colleagues, and partners. Able to remain calm under pressure. Ability to work effectively with internal and external customers, some of whom will require high levels of patience, tact, and diplomacy. Maintain Dr. Phillips Center standards of customer service at all times. Able to effectively communicate in English in both written and oral forms. Other duties as assigned. KNOWLEDGE AND EXPERIENCE Associate degree preferred. At least 2 years' administrative assistance experience required. Strong knowledge of Microsoft suite (Word, Excel, Outlook, PowerPoint and Teams). Excellent verbal and written communication skills; professional and customer service centric. Must be able to complete basic and moderately complex mathematical functions to compile data and complete expense reports. Ability to work collaboratively with all staff, artists, producers, etc. Excellent organizational skills; Ability to work independently and prioritize multiple time-sensitive projects. Strong creativity and problem-solving skills. Highly motivated self-starter. Able to demonstrate diplomacy in high stress situations. Ability to multi-task and to work in an extremely fast paced environment. Knowledge of artists contracts, ticket riders and settlements is a plus. Experience with Concur (or equivalent expense and travel platform) preferred. SPECIAL CONDITIONS OF EMPLOYMENT This position requires the ability to work a variable schedule, evenings, weekends, and holidays to meet operational needs.

The Admissions Assistant (Non Nurse) facilitates and supports the admission process in accordance with all applicable laws, regulations, and Life Care standards. Education, Experience, and Licensure Requirements High school graduate or equivalent Prior healthcare experience preferred Specific Job Requirements Possess the ability to make independent decisions when circumstances warrant such action Knowledgeable of practices and procedures as well as the laws, regulations, and guidelines governing functions in the post acute care facility Implement and interpret the programs, goals, objectives, policies, and procedures of the department Perform proficiently in all competency areas including but not limited to: patient rights, and safety and sanitation Maintains professional working relationships with all associates, vendors, etc. Maintains confidentiality of all proprietary and/or confidential information Understand and follow company policies including harassment and compliance procedures Displays integrity and professionalism by adhering to Life Care's Code of Conduct and completes mandatory Code of Conduct and other appropriate compliance training Essential Functions Gather and enter all necessary admission paperwork Provide assistance for patient and family at time of admission Assist with follow up visits and interviews with all new patients after admission Assist or solely provide facility tours to potential and newly admitted patients, families, and any visitors Exhibit excellent customer service and a positive attitude towards patients Assist in the evacuation of patients Demonstrate dependable, regular attendance Concentrate and use reasoning skills and good judgment Communicate and function productively on an interdisciplinary team Sit, stand, bend, lift, push, pull, stoop, walk, reach, and move intermittently during working hours Read, write, speak, and understand the English language An Equal Opportunity Employer Background Screening Information - ********************************