Manager's assistant/administrative assistant jobs in Jackson, NJ - 85 jobs

Job Description Date 05/2018 Title Assistant, Supervisor Department Packaging Reports to Supervisor, Packaging FLSA (Exempt or Non-Exempt Non-Exempt Role Overview The Assistant Supervisor position is responsible to assist with planning, coordinating, and managing all activities of those employees in the packaging department. Safety, sanitation, housekeeping, GMP standards, problem solving ability as well as good employee relations are considered key elements to success. Areas of Responsibility Ensures that timelines are met by distributing workload in accordance with changing priorities. Ensures operation of equipment by coordinating, preventative maintenance, repairs; and evaluating new equipment and techniques. Responsible for packaging production employees including mechanical support staff. Oversees day to day operation of filling and packaging environment. Coordinate activities and assist in setting priorities of mechanics and warehouse materials handlers to keep the production lines running efficiently and consistently. Communicate all packaging activities with the Lead QA inspector to proper QA support is available. Create and issue required packaging paperwork to line leaders and audit it daily for completeness and accuracy. Prepare for the new shift by reviewing all entries to the log, packaging line status and issues. Conduct routine meetings with departmental employee groups to provide guidance and to review problems, new procedures, and customer issues. Works closely with Quality and Planning department to execute production plan. Evaluates/solves production problems by reviewing the area of concern, developing potential solutions, technically evaluating, or testing the solutions, and preparing recommendations for management. Maintain a work environment which fosters teamwork and supports the company's efforts to continuously improve processes. Assist the Supervisor to prepare production reports and variance explanations, and accurately complies and files, inventories, and order production supplies. Quality Participate in any investigation for a deviation involving a batch record. Maintain proper gowning and hygiene to ensure integrity of the product as per cGMP's and company policies. Follow batch records, SOP's, and cGMP guidelines to ensure product specifications and tolerances are met. Ensures full compliance with Company policies, procedures, GMP's, Ethical Business Practice, and SOP's at all times. Ensures documentation such as operation logs, batch records, etc. are fully completed, signed and in compliance with company standards and regulatory requirements. Assist the Supervisor to complete necessary Activity Reports for management. Ensure products are staged for counting and inspection. Ensure products are stored properly to conserve space and comply with safety procedures. People Foster a collaborative environment in which diverse backgrounds are respected and valued. Establish and maintain effective relationships with your peers, team, and senior managers in order to communicate effectively. Provides clear direction & expectations for direct reports and assures that tasks & responsibilities are clear. Sets goals and objectives in alignment with the organization for self and direct reports: Creates action plans, sets milestones, and delivers progress reports and developmental plans for team members. Develop employees that contribute to the daily success of the line and can be successful in the supervisor's absence. Maintains open lines of communication with employees, peers, and management. Assumes responsibility for the efficient, timely, and accurate completion of warehouse functions Learns and understands specific manufacturing operations sufficiently and is able to provide support in other areas as needed. Evaluates performance of employees and creating corrective action plans where appropriate. Assists with personnel decisions including hiring, terminations, attendance management, wage decisions, transfers, and promotions. Interpret and explain the policies of the USPL Handbook so employees can understand the application of each policy as well as management's purpose for each policy. Apply all company policies fairly and consistently across departments and develop a relationship of trust and transparency with their employees. Identify strengths and weaknesses of all associates on their team to ensure optimal performance; knows which employees they can assign additional tasks to, and which need closer scrutiny. Works extended hours and occasional weekend overtime. Other duties as assigned. Other Responsibilities Including Safety: Responsible for ensuring each employee works in a safe and responsible manner in order to create an injury-free and incident-free workplace. Complies with all job-related safety and other training requirements. Keeps management informed of area activities and of any significant problems. Responsible for maintenance of warehouse equipment, providing both preventive maintenance programs and communicating all necessary repairs to Director of Facilities. Responsible for warehouse safety programs in order to provide a safe and clean workplace for employees and within the regulations of all OSHA local and state regulations. Ensure all associates are trained and following all standard operating procedures. Requirements Education & Qualification: BA degree and/or 2+ years Line Leader experience Minimum of one (1) years work experience in nutritionals, supplements, food or pharmaceutical manufacturing industries is preferred. Certifications, Licenses, Credentials: N/A Skills & Ability Demonstrates ability to work in a team and assist others. Bi-Lingual in Spanish or Hindi is a plus. Able to follow written instructions precisely and perform basic math calculations as required. Understands and is knowledgeable of cGMP, OSHA standards etc. Mechanically inclined to understand inner workings of equipment. Demonstrates the ability to read and write basic English in order to be able to understand the industry regulated instruction sheets. Physical Requirements (lifting, etc.): Ability to lift up to 50 lbs.; occasionally lift and move up to 75 pounds. Must stand and walk on production floor a minimum of 6 hours per shift. Uses hands to finger, handle, feel, or operate objects or controls, lifting to waist height and/or above shoulder height, frequent bending from waist, or squatting, walking short distances. Occasionally works from a rolling ladder or step stool. Must be able wear all PPE including lab coat, face mask, booties, gloves, safety glasses/goggles and respirators. Work Environment (Office, Warehouse, temperature extremes, etc.): Work is regularly performed inside a manufacturing environment where temperatures can be moderate, exposure to dust, odors, noise and fumes. The noise level is usually moderate. Employee can be exposed daily to chemicals and cleaning agents. The above statements are intended to describe the general nature and level of work being performed by people assigned to this job. They are not intended to be an exhaustive list of all the job responsibilities, duties, skill, or working conditions. In addition, this document does not create an employment contract, implied or otherwise, other than an "at will" relationship. USPL is proud to be an Equal Opportunity Employer. Qualified applicants will receive consideration for employment without regard to race, color, religion, sex (including pregnancy), sexual orientation, gender identity or expression, national origin, age, genetic information, disability, protected veteran status, or any other characteristic protected by applicable local, state, or federal law. Benefits And Compensation: Our benefits are designed to help you move forward in your career, and in areas of your life outside of USPL. From health and wellness benefit options including: medical, dental, vision, short and long term disability, basic life insurance, supplemental life insurance, AD&D insurance. We also offer a matched 401(k) savings plan. Employees have the opportunity to receive compensation in the form of premium pay such as overtime, shift differential, holiday pay, sick time, etc. Newly hired employees receive up to 10 days of vacation the first year, which grows to 12 days starting the second year of employment. 2nd shift - 3:30 pm to !2:00 am

If you are looking for a company that offers a competitive salary, a comprehensive benefit package, and an opportunity to enhance your personal professional development, then this might be the perfect place for you. This position provides essential administrative functions including calendaring, meeting support, managing executive correspondence, coordinating domestic and international travel, and managing other responsibilities of moderate complexity that require significant latitude of independent judgment and discretion on a routine basis. Provides support to CEO, CFO, and President of Operations for North America, as well as other executive committee members. Confidentiality and discretion are critical. The candidate must be extremely professional, be comfortable operating with limited supervision, and possess great communication skills. Due to the visibility of the position, the candidate needs to work well with all levels of company staff. Job Description Act as first point of contact for the supported executives. Manage excutives' calendars in Outlook, coordinate and schedule appointments and meetings. Manage decision making on scheduling of appointments. Assist executives in staying on schedule throughout day. Produce presentations with PowerPoint and Excel as directed by the executives. Draft basic correspondence and documents in Word; proof work. Coordinate, prepare, and maintain documents, including financial documents, related to Company business at the executive level. Utilize professional phone etiquette, accurate and detailed message taking techniques, timely routing of all messages Conserve executives' time by reading, researching, and routing correspondence; drafting letters and documents; collecting and analyzing information; initiating telecommunications. Prepare and set-up for executive committee meetings, board meetings, earnings calls and audit committee meetings, which includes preparing board books, presentations, etc. Prepare agendas, make copies, set up rooms, order/pick up/layout refreshments, etc. Book air/lodging/transportation, create and maintain itineraries for designated individuals, process timely and accurate expense reports. Prepare requisitions and purchase orders, and release/process invoices for payment. Ensures at all times that the department is orderly, office supplies are stocked and departmental mail is distributed. Prepare meeting agendas, transcribe meeting minutes, and maintain action register(s). Administer Executive Committee collaboration tools (currently Wrike), distribution lists, and facilitate the effective collaboration of a geographically distributed executive team that travels extensively. Perform administrative duties and functions requiring confidentiality, initiative, and sound decision-making. Analyze non-routine administrative details of moderate complexity, and exercise independent judgment and initiative to determine the approach or action to take to solve practical problems and deal with a variety of variables in situations where ambiguity exists with limited standardization. Interpret requests, take appropriate action, evaluate level of information, and decide when the executives should be notified. In the executives' absence, direct and ensure that requests for action or information are relayed to appropriate staff members. Assist other executive and administrative personnel as needed. Perform other duties as assigned. Qualifications Experience successfully supporting executives in a global, matrix environment. Strong PC skills to include Microsoft applications (Outlook, Excel, PowerPoint and Word). Executive Assistant experience in a Finance environment is strongly preferred. Ability to effectively communicate and interact with senior executives. Possess an advanced knowledge of Excel and it functions, PowerPoint, and Word. Expert in the use of technology including other Microsoft Office products and video conferencing Able to work independently and manage multiple projects and activities simultaneously. Able to work under pressure with deadlines. High School Diploma or equivalency required. Associate degree from a two-year college or technical school preferred. A minimum of 7 years' executive administrative experience or relevant experience. Some work outside normal hours may be required given international operations. Additional Information All your information will be kept confidential according to EEO guidelines.

CONCORD ENGINEERING GROUP, INC. has a great opportunity to join our growing team as a Senior Administrative Assistant for our Corporate headquarters in Voorhees, NJ. Concord is a full-service MEP engineering, commissioning, construction management and energy consulting firm with offices in Philadelphia, Voorhees, Princeton, New York and Atlantic City. If you are looking for a fast-paced environment, have a passion for organization, and looking for the chance to learn and grow with a Company, this is the perfect opportunity for you. POSITION SUMMARY The Administrative Professional will take the lead role in performing administrative tasks for office staff while coordinating activities within the engineering department. Interacts with the clients and staff to assist in the execution of objectives in a timely and efficient manner. RESPONSIBLITIES Implement and maintain construction administration project controls, including shop drawings, RFI logs, etc. Prepare AIA contracts and proposal letters Assist with specifications editing and formatting Prepare transmittals Assist in technical, administrative tasks such as data entry, logging shop drawings and requests for information etc. Prepare and submit department billing review reports, invoicing, and expenses per accounting requirements Create, format, prepare and proof-read documents for reports and other department documents Assist in day-to-day activities, including coordinating and managing meetings, department schedules, vacation schedules, travel arrangements, and other general office duties. Provide project scheduling support Provide administrative and clerical support as directed All other duties as assigned EDUCATION AND EXPERIENCE Associate's degree (preferred) 5 to 7 years administrative experience, with experience in AEC (architect, construction or engineering) strongly preferred Expertise in Microsoft Office, PowerPoint, Excel and Word Strong organizational skills Technical writing skills Ability to work in fast-paced environment, multi-task and meet multiple deadlines BENEFITS Competitive base salary and bonus potential Medical, dental, life, and short/long-term disability insurance Generous 401(k) match Generous vacation Generous Paid Time Off (PTO) Paid company holidays Summer hours half day Fridays Flexible hours Employee development and growth opportunities

The Executive Administrative Assistant will be part of a fast-paced, growing organization in our Princeton, NJ office. The incumbent will provide personalized and timely support in daily calendar planning, setting up meetings, and travel arrangements for the Head of Rare Disease and key leaders within the Rare Disease leadership team. This role requires someone who can manage multiple tasks, is a quick learner, has agility to respond to new or changing requests, and who has strong people orientation and collaboration skills. Responsibilities Provides daily administrative support and assistance, onsite and virtually to the assigned leaders. Tasks may include calendar planning, setting up meetings, arranging travel, preparing expense reports, capturing and distributing agendas, preparing documents and letters, etc. Performs other office tasks such as maintaining office records, ordering supplies, filing, and receiving/sending out mail. When required, attends meetings to take notes/record minutes and send out summary of key actions to participants. Provides timely administrative support to write emails, format documents, prepare presentations, reports, etc. for assigned leaders. Acts as a point of contact for leaders and prioritizes incoming requests for leaders' time, setting up meetings accordingly. Screens and directs phone calls and distributes office correspondence as required. Serves as the backup to the CEO EA Performs other duties as assigned or requested. Requirements: Excellent verbal and written communication skills with internal and external customers, leveraging strong interpersonal skills Able to effectively interact with all levels of management, associates, and the board Strong organizational skills and attention to detail Excellent time management skills with a proven ability to meet deadlines Agile and able to function well in a high-paced and at times stressful environment, managing multiple projects and sometimes competing priorities Strong problem-solving abilities and ability to work through challenges to deliver results Collaborative and people-oriented; has a customer service orientation High integrity, discretion, and confidentiality Able to work independently with minimal supervision; proactive and self-directed Strong MS Office skills in Word, PowerPoint, and Excel as well as Concur and ADP Workplace preferred. Ability to learn new or updated software Extensive knowledge of office administration and clerical procedures Strong planning and organizational skills Able to type minimum of 50 words per minute 5+ years of experience as an administrative assistant, supporting executive-level clients 1-3 years of experience as an office manager preferred Experience working in a fast-paced environment, adapting to changing needs and supporting multiple partners Experience working in a healthcare or pharmaceutical organization is preferred High school diploma required; Bachelor's degree in Business Administration or related field preferred TRAVEL Very occasional travel may be required, with advance notice Role is located at our Princeton office WORKING CONDITIONS Office environment, with prolonged periods sitting/standing at a desk and working on a computer Must be able to lift up to 15 pounds at times Must be able to be on site in our Princeton, NJ office 3-5 days per week The base salary range for this position is $100,000 - $130,000 ; the exact salary depends on various factors such as experience, skills, education, location, competencies and industry-specific knowledge. ANI Pharmaceuticals offers a variety of benefits to eligible employees, including health insurance coverage, life and disability insurance, retirement savings plans, paid leave programs, paid holidays and paid time off. Many of these benefits are subsidized or fully paid for by the company.

Full-time Description RK Pharma Inc, a vertically integrated pharmaceutical company headquartered in NJ, is seeking an Administrative Associate to work with our growing Human Resources and Administrative Team as we scale towards commercial manufacturing in the next upcoming months. As a company focused on the development, manufacturing and sale of high quality and affordable generic pharmaceutical products worldwide we are looking for sharp, driven, self-directed individuals to help us grow our mid-stage start-up team. This position is located in East Windsor, NJ and is required to be onsite. Requirements If this sounds interesting to you, it's probably because up to this point you have: High school diploma or GED required; Associate or Bachelor's degree in Business Administration or a related field preferred. 2-4 years of administrative or clerical experience, preferably in a pharmaceutical, manufacturing, or regulated environment. Strong knowledge of office administration, document control, and recordkeeping practices. Familiarity with cGMP, GDP, and quality documentation standards a plus. Proficiency in Microsoft Office (Word, Excel, Outlook, PowerPoint) and experience with ERP or document management systems (e.g., SAP, Intuit Quick Books). Excellent organization, time management, and communication skills. Ability to handle confidential information with integrity and discretion. The main expectations and responsibilities for this position are: Provide administrative and clerical support to departments such as Quality, Production, and HR. Maintain and organize controlled documents, records, and logs in compliance with GMP and company procedures. Prepare correspondence, reports, meeting minutes, and presentations as assigned. Coordinate meetings, schedules, and travel arrangements for management or departmental teams. Support training record management, ensuring timely updates and documentation accuracy. Assist in data entry, filing, and archiving of batch records, validation documents, and regulatory materials. Serve as a liaison between departments to ensure smooth communication and workflow. Monitor and manage office supplies, inventory, and vendor coordination. Support audit and inspection readiness by ensuring proper organization and retrieval of documentation. Contribute to continuous improvement initiatives for administrative processes and efficiency. If this sounds like something that is of interest to you, please don't hesitate to apply to start a conversation. We look forward to getting to know more about you and the skills you can bring to a company like RK Pharma Inc. WE ARE SLATING THESE HIRES FOR START DATES IN OCTOBER OF 2026 BUT ARE COLLECTING APPLICATIONS NOW, NEXT STEPS WILL BE SENT TO YOU IN EARLY AUGUST 2026 ONSITE INTERVIEWS WILL BE SCHEDULED IN SEPTEMBER 2026 START DATES IN OCTOBER 2026 RK Pharma Inc is an Equal Opportunity/Affirmative Action Employer. We do not unlawfully discriminate on the basis of race, color, religion, age, sex, creed, national origin, ancestry, citizenship status, marital or domestic or civil union status, familial status, affectional or sexual orientation, gender identity or expression, genetics, disability, military eligibility or veteran status, or any other protected status.

Roswell Park Cancer Institute is seeking a full-time Executive Secretary. The Executive Secretary performs more complex administrative, clerical, and general office duties of a highly confidential nature; transcribes, types, maintains records and files, distributes mail; performs telephone reception; welcomes and directs on-site visitors; duplicates and distributes photocopies; routes faxes; revises work assignments at various subordinate levels to enhance administrative support efforts and meet department objectives; participates in the team or group work activities in the office; performs the above duties and responsibilities in a considerably complex and confidential environment requiring little or no supervision with broad latitude for utilizing judgment and initiative.

Established in 1991, Collabera has been a leader in IT staffing for over 22 years and is one of the largest diversity IT staffing firms in the industry. As a half a billion dollar IT company, with more than 9,000 professionals across 30+ offices, Collabera offers comprehensive, cost-effective IT staffing & IT Services. We provide services to Fortune 500 and mid-size companies to meet their talent needs with high quality IT resources through Staff Augmentation, Global Talent Management, Value Added Services through CLASS (Competency Leveraged Advanced Staffing & Solutions) Permanent Placement Services and Vendor Management Programs. Collabera recognizes true potential of human capital and provides people the right opportunities for growth and professional excellence. Collabera offers a full range of benefits to its employees including paid vacations, holidays, personal days, Medical, Dental and Vision insurance, 401K retirement savings plan, Life Insurance, Disability Insurance. Job Description Contract Duration: 11 Months Pay Rate: $19/hr Will be responsible for providing high-level, administrative support to busy senior level executive in the company: Including, but not limited to, managing their schedule, meetings and travel. This position requires that you are highly organized, can juggle many tasks at once, are not easily overwhelmed, and are comfortable interfacing with all levels of internal management and staff as well as outside clients, vendors and candidates in a fast paced environment. The Executive Assistant maintains and protects highly confidential corporate information, is the first point of contact in person and on calls for executives from internal departments and external clients, and works independently with minimal supervision or direction. Responsibilities include: • Extremely heavy calendar management; coordinating and scheduling internal and external meetings • Extensive scheduling of international and domestic travel • Comprehensive phone coverage and expense processing • Communicating and interacting internally with all levels of the group and across business functions, finance, personnel, and technology, as well as externally with clients and their teams • Space Management • Arrange charity events and volunteer • Go to person for Registering Visitors, Contractors and new hires • Tasks around onboarding and offboarding resources • Arrange catering and logistics for large meetings and town-halls • Provide general support and many other task for entire department Qualifications Requirements: 5+ years Investment Banking or financial services support experience Executive-level support Strong attention to detail, follow-up and excellent organizational skills. Ability to treat sensitive/confidential information with appropriate discretion. Strong sense of urgency, adaptability, flexibility and resourcefulness. The ability to function professionally under pressure, while managing multiple concurrent projects and deadlines. Must possess personal tact, discretion and good judgment. Excellent interpersonal, written and verbal communication skills. Bachelor's degree preferred. Desired: Knowledge with the following systems: Telepresence Corporate Travel Services Concur MyHR MyLearning Ariba/eRequest Tech Direct OneFacility Access Management Access Request Management Additional Information If you are interested kindly contact: Laidiza Gumera ************

Benefits: 401(k) matching Health insurance Paid time off Apex Long Term Care Pharmacy 2650 US 130, Suite D, Cranbury, NJ 08512 Apex Long Term Care Pharmacy is a closed-door long-term care and specialty behavioral health pharmacy serving IDD group homes, assisted living facilities, detox facilities, addiction treatment facilities, and psychiatric IOP and partial care programs across NJ, NY, and PA. We partner with healthcare organizations to deliver reliable medication management, exceptional communication, and streamlined pharmacy services tailored to high-acuity, vulnerable populations. Position Overview: Apex LTC Pharmacy is seeking a reliable, organized, and proactive Office Manager / Administrative Assistant to support the daily administrative operations of the pharmacy. This individual will serve as a central point for communication, delivery coordination, financial administration, and staff support. The ideal candidate is professional, detail-oriented, and comfortable working in a fast-paced healthcare environment. Key Responsibilities: Administrative & Communication Duties • Answer and route incoming phone calls professionally. • Monitor shared email inboxes and respond promptly. • Serve as a primary administrative point of contact for facilities, drivers, vendors, and internal staff. Delivery & Logistics Coordination • Coordinate bi-daily pharmacy deliveries with drivers. • Maintain accurate delivery schedules, logs, and facility requirements. • Communicate delivery changes, urgent needs, and updated information in real time. Financial, Billing & Invoicing • Manage accounts payable, including receiving, verifying, and paying all company bills on schedule. • Generate client invoices and ensure timely payment collection. • Track outstanding balances and follow up on past-due accounts. • Maintain organized financial and administrative records. Office & Operations Support • Assist pharmacy technicians with administrative or operational tasks as needed. • Maintain inventory of office supplies and ensure a clean, organized workspace. • Support company leadership with day-to-day operational tasks and special projects. • Ensure adherence to internal workflows and compliance standards. Qualifications: • Prior administrative or office management experience required (healthcare/pharmacy experience preferred). • Strong verbal and written communication skills. • Ability to multitask, prioritize, and manage time effectively. • Dependable, detail-oriented, and able to maintain confidentiality. • Comfortable using email platforms, Microsoft Office/Google Workspace, and basic administrative software. • Team-oriented, professional, and dependable. Schedule & Compensation: • Hours: Monday-Friday, 10:00 AM - 6:00 PM • Pay Range: $20-$22 per hour (based on experience) Benefits: • Health insurance • 401(k) with employer match • Paid Time Off (PTO) Compensation: $20.00 - $22.00 per hour We are an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability status, protected veteran status, or any other characteristic protected by law. At Azend Pharma, we bring together a team of experienced pharmacy consultants with over 50 years of independent pharmacy experience. We combine industry knowledge, innovation, and a personalized approach to deliver results that exceed expectations. We specialize in empowering pharmacies to reach new heights of success through comprehensive pharmacy management consulting services. Our mission is to pioneer a future where every patient receives exceptional care. Through the relentless pursuit of operational excellence, the integration of cutting-edge innovations, and a steadfast commitment to continuous advancement, we aspire to redefine the standard of healthcare excellence worldwide.

We're seeking a highly organized, detail driven Administrative & Communications Assistant to support the day-to-day operations and internal communications of The Women's Centers' Public Affairs team. This full-time role is ideal for someone who thrives in a mission driven environment, brings strong writing and editing skills, and has experience working within reproductive justice and/or broader social justice movements. The Women's Centers based in Cherry Hill, NJ are a group of independent, high-quality centers providing abortion and gynecology services since 1972. Offering a stable, progressive work environment, our team welcomes committed individuals with a strong work ethic and positive outlook who support diverse cultures. Our team members are committed to advocating and caring for people seeking legal, safe, compassionate and respectful abortion care, in addition to assistance for adoption services and prenatal care. Key Responsibilities Provide administrative support including scheduling, meeting coordination, note taking, and document management Draft, edit, and proofread internal communications, reports, and organizational materials Support cross team workflows by maintaining organized systems, tracking deadlines, and ensuring timely follow through Assist with bilingual communication needs (written and/or verbal), depending on candidate's language skills Coordinate logistics for internal events, trainings, and team activities Maintain accurate records, files, and databases Support special projects related to reproductive justice and social justice initiatives Uphold confidentiality and handle sensitive information with care Qualifications At least 1 year of administrative, communications, or related experience Strong writing and editing skills, with the ability to communicate clearly and professionally Demonstrated experience using Microsoft Office Suite. Experience with project management software is a plus. Excellent organizational skills and attention to detail Ability to manage multiple priorities and work both independently and collaboratively Demonstrated experience supporting reproductive justice, social justice, or related advocacy work is preferred Bilingual proficiency preferred Compensation & Schedule Full time position On site in Cherry Hill, NJ Hourly rate: $22-$25, commensurate with experience Benefits package available Ideal Candidate You're someone who keeps teams running smoothly, communicates with clarity, and brings a grounded commitment to justice centered work. You have a sense of humor, enjoy supporting others, staying organized, and contributing to a mission that matters. For more information on The Women's Centers, please visit: ************************

Job DescriptionDescription: RK Pharma Inc, a vertically integrated pharmaceutical company headquartered in NJ, is seeking an Administrative Associate to work with our growing Human Resources and Administrative Team as we scale towards commercial manufacturing in the next upcoming months. As a company focused on the development, manufacturing and sale of high quality and affordable generic pharmaceutical products worldwide we are looking for sharp, driven, self-directed individuals to help us grow our mid-stage start-up team. This position is located in East Windsor, NJ and is required to be onsite. Requirements: If this sounds interesting to you, it's probably because up to this point you have: High school diploma or GED required; Associate or Bachelor's degree in Business Administration or a related field preferred. 2-4 years of administrative or clerical experience, preferably in a pharmaceutical, manufacturing, or regulated environment. Strong knowledge of office administration, document control, and recordkeeping practices. Familiarity with cGMP, GDP, and quality documentation standards a plus. Proficiency in Microsoft Office (Word, Excel, Outlook, PowerPoint) and experience with ERP or document management systems (e.g., SAP, Intuit Quick Books). Excellent organization, time management, and communication skills. Ability to handle confidential information with integrity and discretion. The main expectations and responsibilities for this position are: Provide administrative and clerical support to departments such as Quality, Production, and HR. Maintain and organize controlled documents, records, and logs in compliance with GMP and company procedures. Prepare correspondence, reports, meeting minutes, and presentations as assigned. Coordinate meetings, schedules, and travel arrangements for management or departmental teams. Support training record management, ensuring timely updates and documentation accuracy. Assist in data entry, filing, and archiving of batch records, validation documents, and regulatory materials. Serve as a liaison between departments to ensure smooth communication and workflow. Monitor and manage office supplies, inventory, and vendor coordination. Support audit and inspection readiness by ensuring proper organization and retrieval of documentation. Contribute to continuous improvement initiatives for administrative processes and efficiency. If this sounds like something that is of interest to you, please don't hesitate to apply to start a conversation. We look forward to getting to know more about you and the skills you can bring to a company like RK Pharma Inc. WE ARE SLATING THESE HIRES FOR START DATES IN OCTOBER OF 2026 BUT ARE COLLECTING APPLICATIONS NOW, NEXT STEPS WILL BE SENT TO YOU IN EARLY AUGUST 2026 ONSITE INTERVIEWS WILL BE SCHEDULED IN SEPTEMBER 2026 START DATES IN OCTOBER 2026 RK Pharma Inc is an Equal Opportunity/Affirmative Action Employer. We do not unlawfully discriminate on the basis of race, color, religion, age, sex, creed, national origin, ancestry, citizenship status, marital or domestic or civil union status, familial status, affectional or sexual orientation, gender identity or expression, genetics, disability, military eligibility or veteran status, or any other protected status.

APTIM Federal Services is currently seeking an onsite Administrative Assistant to support our project activities at an existing environmental remediation project in Linden, NJ. The Administrative Assistant will provide support to the Site Supervisor, Project Quality Control Manager, and the Project Health and Safety Lead. Tasks will include but not be limited to document control and maintenance, procurement support, equipment tracking, project progress documentation, and general local record keeping. The ideal candidate would have prior experience working in a construction type environment. The successful candidate will possess the ability to communicate clearly and confidently, both written and verbally, to all project team members including client representatives, government regulators, and APTIM colleagues alike. Strong people skills with a collaborative demeanor are a must. This position will be based at a construction site in Linden, NJ that is forecasted to last thru the end of 2026. Key Responsibilities/Accountabilities: The Administrative Assistant position with our team will be responsible for various administrative duties supporting multiple activities at our project site in Linden, NJ. Coordinate and direct office services, such as records maintenance, data entry, and computer spreadsheet generation. File and retrieve project documents, records, and reports. Perform general office duties such as ordering supplies, maintaining records management systems, and performing basic bookkeeping work. Works with moderate supervision/ guidance; accountable for individual results and impact on team. Applies basic technical skills and knowledge to complete assigned work. Responds to standard requests from internal or external customers. Solves routine problems by following defined procedures. Manages own time to meet deadlines set by others. Works with others as part of a team Basic Qualifications: High School Diploma required 3+ years of relevant administrative experience Proficiency in Microsoft Office Suite. Strong communication and customer service skills required Previous experience in a construction environment is preferable. Ability to work the project schedule which is 4 days/week, 10 hours/day. About APTIM APTIM enhances the quality of the environment, wellbeing of people, resilience of communities, and opportunity for employees to make a difference, not just a living. A leading professional solutions firm, we specialize in environmental, sustainability, resilience, and infrastructure solutions. Our team of experts provide these integrated solutions for forward-thinking government agencies, commercial and industrial clients, and energy customers. Together, we create sustainable and resilient communities for all. What you can expect from APTIM: Work that is worthy of your time and talent Respect and flexibility to live a full life at work and at home Dogged determination to deliver for our clients and communities A voice in making our company better Investment into your personal and professional development As of the date of this posting, a good faith estimate of the current pay range for this position is $22.12 - $36.54 Per Hour. Compensation depends on several factors including: experience, education, key skills, geographic location of the position, client requirements, external market competitiveness, and internal equity among other employees within APTIM. Employee Benefits APTIM Federal Services, LLC is committed to providing an extensive range of benefits that protect and promote the health and financial well-being of our employees and their families through the APTIM Benefits Marketplace ************************************ Medical, vision, and dental insurance: Through the marketplace, our employees can choose benefits from five metallic levels and several carriers to find the right benefits that work for them in their location. Company paid and optional Life insurance Short-term and long-term disability insurance Accident, Critical Illness, and Hospital Indemnity coverage Paid holidays, vacation, and sick leave (eligibility based on company policy and applicable law) 401(k) APTIM offers three 401k plans through the Aon Pooled Employer Plan (PEP). The specific plan you are eligible for depends on the business unit you are in. The details of the largest plan are found here: APTIM 401(k) Guide APTIM - Helpful Documents Watch our video: About APTIM - In Pursuit of Better

*Job Description* Ensuring for the Dealership quality of paper work and data for each deal. Candidates that have worked in accounting and administrative positions are a good fit for this position. High organizational and detail-oriented skills managing documents is require. We provide training for the specific position. Responsibilities and Duties Duties include, but are not limited to: 1. Processes finance and lease paperwork for automobile deals accurately. 2. Processes all federal, state, and dealer paperwork related to vehicle transaction. 3. Completes paperwork necessary for vehicle sales and leases in a timely and efficient manner. 4. Checks all paperwork for correct title, lien information, taxes, etc., before forwarding to accounting 5. Understands and complies with federal, state, and local regulations that affect the new- and used- vehicle and finance departments 6. May assist management and sales with training to provide customers with thorough explanation of programs; and complete explanation of manufacturer and dealership service procedures and policies. 7. Performs other duties as assigned. Qualifications and Skills Knowledge, skills and abilities 1. One to two years related experience either in accounting positions or administrative positions. 2. Effective interpersonal, written and oral communication skills and computer skills. 3. Mathematical aptitude to calculate figures and amounts (i.e.discounts, interest, commissions, etc.). 4. Ability to define problems, collect data, establish facts, and draw valid conclusions. 5.Valid Driver License Job Type: Full-time

Employment Status:Full time Shift:Day (United States of America) Facility:100 Health Center Dr - BridgewaterRequisition Number:R157237 Healthcare Administrative Associate - Bridgewater Family Medicine (Open) How You'll Help Transform Healthcare:This is Carilion Clinic ... An organization where innovation happens, collaboration is expected and ideas are valued. A not-for-profit, mission-driven health system built on progress and partnerships. A courageous team that is always learning, never discouraged and forever curious. Headquartered in Roanoke, Va., you will find a robust system of award-winning hospitals, Level 1 and 3 trauma centers, Level 3 NICU, Institute of Orthopedics and Neurosciences, multi-specialty physician practices, and The Virginia Tech Carilion School of Medicine and Research Institute. Carilion is where you can make your own path, make new discoveries and, most importantly, make a difference. Here, in a place where the air is clean, people are kind and life is good. Make your tomorrow with us. Here is the opportunity to apply your skills in a dynamic new environment and maximize your career growth with tools that will help enhance your professional development. We believe that by fostering a supportive and empowering work culture, we can create a positive impact in the world and achieve our goals together. As a healthcare administrative associate, you'll play an important role by maintaining front-office workflow vital to optimizing the efficiency of the medical practice, clinic, and/or department. The healthcare administrative associate job duties include, but may not be limited to the following: Greets, screens, and provides service to patients and visitors. Processes mail, fax, and other documents. Maintains multi-line phone system/switchboard. Schedules, registers, and checks patients in/out. Maintains medical records. Performs data management and spreadsheets. Runs and maintains reports. Performs charge entry. Processes billing documents and researches and resolves issues. Collect co-payments, deductibles, and other self-pay amounts at time of service. Maintains cash box and receipt books. What We Require: Education: High school diploma or GED. Experience: none Licensure, certification, and/or registration: none Life Support: none Other Minimum Qualifications: Must be customer driven, have strong grammar, spelling and punctuation skills, knowledge of medical terminology, knowledge of office procedures and equipment, proficiency in computer data entry/keyboarding, ability to use electronic medical records and good organizational, communication, and interpersonal skills. Knowledge of Microsoft software applications preferred (Word, Excel). Ability to multi-task. Recruiter: HAYLEY OHL Recruiter Email: ************************** For more information, contact the HR Service Center at **************. Carilion Clinic is an Equal Opportunity Employer: We provide equal employment opportunities to all employees and applicants without regard to race, color, religion, sex, national origin, age (40 or older), disability, genetic information, or veterans status. Carilion is a Drug-Free Workplace. For more information or for individuals with disabilities needing special assistance with our online application process contact Carilion HR Service Center at ************, 8:00 a.m. to 4:30 p.m., Monday through Friday. For more information on E-Verify: ******************************************************************* Benefits, Pay and Well-being at Carilion Clinic Carilion understands the importance of prioritizing your well-being to help you develop and thrive. That's why we offer a well-rounded benefits package, and many perks and well-being resources to help you live a happy, healthy life - at work and when you're away. When you make your tomorrow with us, we'll enhance your potential to realize the best in yourself. Below are benefits available to you when you join Carilion: Comprehensive Medical, Dental, & Vision Benefits Employer Funded Pension Plan, vested after five years (Voluntary 403B) Paid Time Off (accrued from day one) Onsite fitness studios and discounts to our Carilion Wellness centers Access to our health and wellness app, Virgin Pulse Discounts on childcare Continued education and training

Fusion Life Sciences Technologies (*************************** ) is a WBE-certified Healthcare Staffing and Engineering Services provider supporting industries including Pharma, Medical Devices, Aeronautical, Supply Chain, Heavy/Light Industrial, Food & Beverage, and Automotive. We proudly partner with 120+ clients such as Johnson & Johnson, Haemonetics, Delta, Caterpillar, Artisan Chef, Baxter, and many more. Our wide network of consultants and contract-to-hire engineers brings deep expertise across Engineering, Technical, Administrative, Healthcare, Life Sciences, Blue Collar, Skilled Trades, IT, Software Development, Manufacturing, and Supply Chain sectors. What sets us apart is our AI-powered, in-house software's enabling us to source and screen top talent within hours. This ensures rapid response times, high-quality matches, and virtually zero attrition. Job Description Job Title : Administrative Assistant / Office Management Duration : 12 Months Work Location: 1100 Campus Road, Princeton, NJ Pay Rate - $17/hr on W2 Description: HSD/GED required Soft skills: Organized, Microsoft office experience, work independently, detail oriented, able to multitask, critical thinking skills Print, label and mail Customer Letters (via FedEx overnight) to customers in the US, making note of those which are returned as unknown address. Email the Customer Letters via known email addresses making note of those which are returned as unknown. Track and manage acknowledgment forms to confirm receipt and completion of recall instructions via excel. Communicate effectively with Customer Service to inform of product to be returned. Work with distributors and sales representatives to ensure accuracy and timely responses. Update and maintain recall tracking spreadsheets, databases, and dashboards to ensure real-time accuracy. Development and maintain presentation slide decks summarizing recall status Assist in compiling recall documentation for internal reporting and regulatory submissions. At least 2 years of experience in Admin/Office management Additional Information All your information will be kept confidential according to EEO guidelines.

Job DescriptionDescription: About Us: SEBCO Laundry Systems is a leading provider of commercial laundry solutions across the Eastern United States. We specialize in outfitting multi-family properties, institutions, and commercial facilities with state-of-the-art laundry equipment and unmatched service. As we continue to grow, we're seeking a highly organized, proactive, and dependable Executive Assistant to support our Vice President and contribute to our operational excellence. Position Summary: As the Executive Assistant to the Vice President, you will play a pivotal role in ensuring day-to-day efficiency and organization. You will manage scheduling, communications, special projects, and confidential information, while also serving as a critical liaison between departments, clients, and external partners. This is an ideal position for a professional who thrives in a fast-paced environment, is solution-oriented, and has a keen eye for detail. Key Responsibilities: Provide high-level administrative support to the Vice President Manage and coordinate calendars, meetings, travel arrangements, and expense reports Prepare presentations, reports, and meeting agendas Handle confidential and time-sensitive information with discretion Serve as a point of contact between internal teams and external partners Assist in project tracking and deadline management Follow up on action items from leadership meetings Support vendor communication and documentation Maintain organized digital and physical filing systems Perform general administrative duties as needed Requirements: Qualifications: 3+ years of experience as an Executive Assistant or in a similar administrative support role Exceptional organizational and multitasking skills Excellent verbal and written communication abilities Proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint) and Google Workspace Ability to work independently with minimal supervision Experience in a fast-paced, operations-driven company preferred

Administrative Assistant to the Business Administrator JobID: 776 Secretarial/Clerical Date Available: 01/16/2026 Additional Information: Show/Hide SECTION: Business/Plant Operations TITLE: ADMINISTRATIVE ASSISTANT TO THE BUSINESS ADMINISTRATOR/ BOARD SECRETARY Qualifications: * Minimum three (3)years of successful secretarial/administrative experience. * Preferred knowledge of accepted business practices, laws, and regulations governing school districts related to transportation and food services. * A bachelor's degree or equivalent experience in the business office of an educational setting is required. * Demonstrated organizational, communication, and interpersonal skills. * Adaptable and able to react well to evolving events. * Excellent Microsoft Office computer software skills. * Required criminal history background check. * Must be accurate, well organized, versatile, and have strong interpersonal skills to communicate effectively both within and outside the central office. * Such alternatives to the above qualifications as the Board may find appropriate and acceptable. Reports to: Business Administrator/Board Secretary and Assistant Business Administrator Job Goal: Assist the Business Administrator with administering the district's business affairs while assuming primary responsibility for the day-to-day operation of the transportation operations, food service program, minutes, and other assigned general business office functions. Performance Responsibilities: FOOD SERVICE * Processes all free/reduced lunch applications in a timely manner and assists in the efficient operation of the district's food services program; ensures that procedures are in accordance with law and regulations. * Ensures compliance with USDA school nutrition programs and state/federal reporting. * Monitors, reviews, and submits the monthly food service reimbursement claims. * Reconciles meal count data with reimbursement claims. * Coordinates menu planning that meets nutritional standards and requirements. * Assists in procurement, vendor coordination, and bid specification in kitchen supplies. * Supports food service audits and corrective action plans, if required. * Maintains food service records, files, and correspondence. * Act as a liaison between the business office and the general public and coordinate communication with parents, staff, and vendors. TRANSPORTATION * Assists in compiling a list of each bus driver or substitute driver and certification of a valid school bus driver's license and criminal background check. * Monitors, reviews, and arranges the bus driver's mandatory training and collects training materials and certificates. * Assists in drafting correspondence and analyzing data, and all reports and documents for transportation. * Assists in preparing transportation contracts. * Serves as liaison with transportation contractors, bus companies, and county offices under the Business Administrator's supervision. * Coordinates daily transportation services for regular education, special education, extracurricular programs, and class trips. * Assists in developing and maintaining bus routes and schedules in accordance with NJDOE regulations. * Addresses transportation concerns from parents, administrators, and staff, and communicates with the parents and bus drivers with schedule changes, delays, and service updates as needed. * Ensures compliance with NJAC 6A.27 pupil transportation regulations. * Maintain accurate transportation records, including route logs and eligibility documentation. * Assists in monitoring contract compliance with insurance, licensing, driver credentials, and safety requirements. * Assists with transportation audits, inspections, and NJDOE reviews. * Assists with transportation-related bids, contracts, and renewals. * Assists in preparing required state and county transportation reports incl DRTRS. GENERAL OFFICE FUNCTIONS * Provides confidential secretarial and clerical support to the Business Administrator. * Handles all secretarial tasks, including word processing, telephone, appointments, mail, and correspondence. * Assists the Business Administrator in the procurement/bid process for the district in accordance with law and board policies. * Tracks reporting deadlines and compliance requirements with the local and state to assist the business office functions. * Ensures confidentiality and compliance with OPRA requirements and assists with OPRA requests and public records as directed. * Coordinates meetings, training, and departmental communications as directed by the Business Administrator. * Organize, file, and maintain all budget and audit-related documentation and schedule budget meetings, audit sessions, and board presentations. * Support business office staff with scheduling, correspondence, and other administrative tasks related to the budget and audit processes. * Other secretarial and general office responsibilities are assigned by the Business Administrator. MINUTES AND POLICIES * Assists in developing and updating policies for all aspects of the school business operation per the Superintendent's approval and supervision. * Assists in maintaining the records and papers of the board, and makes public records available for public inspection. * Assists in preparing the board agendas and official meeting minutes and helps to handle correspondence of the board, including the supporting documents. * Assists in preparing a list of the names of all persons, a list of school officials and all newly elected or appointed persons who have failed to file as required under the law. * Ensures proper notice, posting, and certification of board actions. * Maintains confidentiality of executive session materials. Other Job Functions: * Perform other tasks that may be assigned by the Business Administrator and Assistant Business Administrator. TERMS OF EMPLOYMENT: Full Time 12 Months EVALUATION: Performance of this position will be evaluated annually in accordance with state law and provisions of the board's policy on evaluation of non-certified staff. The Bound Brook School District is an Equal Opportunity Employer. We are committed to building a diverse team and an inclusive environment for all staff and students. APPROVED BY: ___BOUND BROOK BOARD OF EDUCATION___ DATE: _____4/27/09___________ REVISED: ___1/21/26______________ Non-Affiliated: Salary: Based on years of experience ranging from NJ State Minimum Wage to 90,000.00+ Benefits: Full time staff are eligible for Medical, Prescription, Vision, and Dental Benefits. Sick, Personal, Vacation and Bereavement Days are included. Affirmative Action / Equal Opportunity Employer

NB Civils has been established for over 15 years and provides a wide range of civil engineering services throughout Rhondda, Cardiff & Bridgend and the surrounding areas. We offer a high standard of service for both domestic and commercial clients and tailor our services to meet specific requirements. Job Description We are seeking a high-level Executive and Personal Assistant to support one of our clients. This company has a strong international presence, coupled with this Executive's passion for personal international travel, so this person must be excited and willing to support with the coordination of frequent domestic and international travel bookings. This Executive will also appreciate one's flexibility in handling urgent company and personal matters as they arise. Responsibilities: Managing multiple calendars extensively Arranging domestic and international travel Composing emails and other correspondence on behalf of the VP Coordinating company-wide and personal events Tracking all deadlines for the VP Qualifications Bachelor's degree required Previous experience, a year, working in a mid-to-large size company as an EA/PA Must be thick skinned Proficient in MS Office Suite Must be detail-oriented and have strong organizational skills Able to keep a professional demeanor in a fast-paced work space Additional Information An opportunity to make a meaningful difference in the business. You make the difference. You matter. Flexibility and work/life balance Medical / Dental / Vision/ Prescription Drug Coverage 401(k) Retirement Plan with Company match Vacation and Holiday pay

Established in 1991, Collabera has been a leader in IT staffing for over 22 years and is one of the largest diversity IT staffing firms in the industry. As a half a billion dollar IT company, with more than 9,000 professionals across 30+ offices, Collabera offers comprehensive, cost-effective IT staffing & IT Services. We provide services to Fortune 500 and mid-size companies to meet their talent needs with high quality IT resources through Staff Augmentation, Global Talent Management, Value Added Services through CLASS (Competency Leveraged Advanced Staffing & Solutions) Permanent Placement Services and Vendor Management Programs. Collabera recognizes true potential of human capital and provides people the right opportunities for growth and professional excellence. Collabera offers a full range of benefits to its employees including paid vacations, holidays, personal days, Medical, Dental and Vision insurance, 401K retirement savings plan, Life Insurance, Disability Insurance. Job Description Contract Duration: 11 Months Pay Rate: $19/hr Will be responsible for providing high-level, administrative support to busy senior level executive in the company: Including, but not limited to, managing their schedule, meetings and travel. This position requires that you are highly organized, can juggle many tasks at once, are not easily overwhelmed, and are comfortable interfacing with all levels of internal management and staff as well as outside clients, vendors and candidates in a fast paced environment. The Executive Assistant maintains and protects highly confidential corporate information, is the first point of contact in person and on calls for executives from internal departments and external clients, and works independently with minimal supervision or direction. Responsibilities include: • Extremely heavy calendar management; coordinating and scheduling internal and external meetings • Extensive scheduling of international and domestic travel • Comprehensive phone coverage and expense processing • Communicating and interacting internally with all levels of the group and across business functions, finance, personnel, and technology, as well as externally with clients and their teams • Space Management • Arrange charity events and volunteer • Go to person for Registering Visitors, Contractors and new hires • Tasks around onboarding and offboarding resources • Arrange catering and logistics for large meetings and town-halls • Provide general support and many other task for entire department Qualifications Requirements: 5+ years Investment Banking or financial services support experience Executive-level support Strong attention to detail, follow-up and excellent organizational skills. Ability to treat sensitive/confidential information with appropriate discretion. Strong sense of urgency, adaptability, flexibility and resourcefulness. The ability to function professionally under pressure, while managing multiple concurrent projects and deadlines. Must possess personal tact, discretion and good judgment. Excellent interpersonal, written and verbal communication skills. Bachelor's degree preferred. Desired: Knowledge with the following systems: Telepresence Corporate Travel Services Concur MyHR MyLearning Ariba/eRequest Tech Direct OneFacility Access Management Access Request Management Additional Information If you are interested kindly contact: Laidiza Gumera ************

Job DescriptionBenefits: 401(k) matching Health insurance Paid time off Apex Long Term Care Pharmacy 2650 US 130, Suite D, Cranbury, NJ 08512 Apex Long Term Care Pharmacy is a closed-door long-term care and specialty behavioral health pharmacy serving IDD group homes, assisted living facilities, detox facilities, addiction treatment facilities, and psychiatric IOP and partial care programs across NJ, NY, and PA. We partner with healthcare organizations to deliver reliable medication management, exceptional communication, and streamlined pharmacy services tailored to high-acuity, vulnerable populations. Position Overview: Apex LTC Pharmacy is seeking a reliable, organized, and proactive Office Manager / Administrative Assistant to support the daily administrative operations of the pharmacy. This individual will serve as a central point for communication, delivery coordination, financial administration, and staff support. The ideal candidate is professional, detail-oriented, and comfortable working in a fast-paced healthcare environment. Key Responsibilities: Administrative & Communication Duties Answer and route incoming phone calls professionally. Monitor shared email inboxes and respond promptly. Serve as a primary administrative point of contact for facilities, drivers, vendors, and internal staff. Delivery & Logistics Coordination Coordinate bi-daily pharmacy deliveries with drivers. Maintain accurate delivery schedules, logs, and facility requirements. Communicate delivery changes, urgent needs, and updated information in real time. Financial, Billing & Invoicing Manage accounts payable, including receiving, verifying, and paying all company bills on schedule. Generate client invoices and ensure timely payment collection. Track outstanding balances and follow up on past-due accounts. Maintain organized financial and administrative records. Office & Operations Support Assist pharmacy technicians with administrative or operational tasks as needed. Maintain inventory of office supplies and ensure a clean, organized workspace. Support company leadership with day-to-day operational tasks and special projects. Ensure adherence to internal workflows and compliance standards. Qualifications: Prior administrative or office management experience required (healthcare/pharmacy experience preferred). Strong verbal and written communication skills. Ability to multitask, prioritize, and manage time effectively. Dependable, detail-oriented, and able to maintain confidentiality. Comfortable using email platforms, Microsoft Office/Google Workspace, and basic administrative software. Team-oriented, professional, and dependable. Schedule & Compensation: Hours: MondayFriday, 10:00 AM 6:00 PM Pay Range: $20$22 per hour (based on experience) Benefits: Health insurance 401(k) with employer match PaidTimeOff(PTO)