Manager's assistant/administrative assistant jobs in Milwaukee, WI - 66 jobs

AMS Industries, Inc. is a MEP+ contracting firm serving the commercial, industrial, refrigeration and nuclear industries (PMT). With over 60 years of existence, AMS has grown from a small refrigeration contractor with a few employees to a multi-discipline and multi-market MEP contractor with more than 500 employees. We strive to meet our commitments to clients, develop our people and improve our communities. We are seeking a highly organized and detail-oriented Onsite Administrative Assistant to join our construction team. This position reports to the on-site Project Manager. The ideal candidate will be responsible for handling various administrative duties, signing in new hires, help coordinate orientation sessions, and assisting with safety compliance. This role is crucial in ensuring smooth operations and maintaining a safe working environment on the construction site. Responsibilities: Handle correspondence, filing, and documentation. Schedules and coordinates meetings, and appointments. Generates standardized reports as needed. Maintains and updates files, spreadsheets, and logs with current data. Distributes files, and logs as appropriate. Maintains electronic and hard copy filing system. Retrieves documents from the filing system. Communicates with various departments and other third parties to gather and provide information to assemble and prepare reports and documents. Processes entries and statistical information which could include expense reports, timesheets, GL entries, and spreadsheets. Performs general administrative and clerical functions such as copying, printing, scanning, filing, and faxing. Sign in new hires and ensure all necessary paperwork is completed. Verify employment eligibility and ensure all documentation is properly filed. Conduct orientation sessions for new hires, providing them with necessary information about site policies, procedures, and expectations. Coordinate and facilitate safety training sessions, ensuring all personnel are up to date with mandatory safety protocols. Maintain records of all training sessions and certifications. This position has no supervisory responsibilities. Qualifications: High school diploma or equivalent; associate's degree or relevant certification is a plus. Proven experience in an administrative role, preferably in a construction or industrial environment. Intermediate to advanced skills in Microsoft Word, Excel, PowerPoint, and Outlook is required for this position. Must be mature, professional, personable, and have a polished delivery on all assignments. Ability to handle confidential information with the utmost discretion. Must be able to communicate, both written and oral, in a professional manner and represent the company in a professional manner. Must possess good follow-through skills to finalize projects. Must have above-average proofreading skills and have a history of being accurate and thorough. What we offer: Health Insurance and ESOP (Employee owned) package. Health Reimbursement Arrangement (HRA) with Medical PPO FSA and Dependent Care 401K Matching Paid Maternity & Paternity Leave Generous PTO roll-over policy Social events and gatherings throughout the year

The City of West Allis is seeking a detail-oriented Housing Administrative Support Specialist to join the Planning & Zoning / Housing Division. This role provides administrative and program support for City housing programs, including intake assistance, data entry, records management, correspondence, and customer service, in compliance with HUD regulations. This position plays an important role in supporting housing stability and delivering quality service to residents, landlords, and community partners. This is a part-time position, working 20 hours per week. Interested candidates are encouraged to apply and become part of a team dedicated to serving the West Allis community. Click Here To Review Job Description ( PDF) Examples of Duties Assist with intake, eligibility verification, and annual or interim recertifications. Prepare and process tenant and landlord correspondence, files, and notices. Maintain accurate and confidential records in compliance with HUD regulations. Enter and update participant data in housing software, including the MRI Happy system. Track deadlines related to inspections, reexaminations, and lease renewals. Respond to inquiries from applicants, tenants, landlords, service providers, and City staff. Provide assistance to veterans and seniors with paperwork and referrals related to housing programs. Click Here To Review Job Duties Qualifications Associate's Degree in Administrative Professional studies or a related field. Two to three years of recent administrative support experience, including extensive customer service interaction in a public or private organization, or an equivalent combination of education and experience. Demonstrated ability to accurately enter data and effectively utilize software applications to meet departmental needs. Proficiency in Microsoft Office Suite, including Microsoft Outlook (email, calendar, and task management), Word (templates, forms, mail merge, and document review), and Excel. Strong written communication skills, including advanced proficiency in English grammar and writing. Experience working with individuals and groups from diverse backgrounds. Click Here To Review Job Qualifications (PDF)

Our client, a recognized and leading financial services company headquartered in the MKE market, is looking for a Sr. Administrative Assistant. This position reports to the President and is responsible supporting a team of professional executive staff members. YOU will provide a high level of accuracy, professionalism, and organization. This position requires strong written and verbal communication skills, the ability to complete work within deadlines, and a high level of confidentiality. Are YOU able to interact professionally with senior executives as well as diverse groups of people from inside and outside the company. Do YOU have strong interest in acquiring knowledge in the Trust Administration business with a strong sense of confidentiality and ability to exercise sound judgment? ARE YOU THE RIGHT CANDIDATE? (In office, M-F, 8-5 pm, $26-33/hr.) Calendar & Meeting Management:Scheduling, agendas, room prep, follow-ups. Communication:Drafting emails, memos, presentations, screening calls/mail. Travel & Expenses:Arranging logistics, processing invoices, submitting expenses. Document Preparation:Typing, proofreading, organizing policy manuals, reports. Board Support:Assisting with board meetings, minutes, and files. Information Management:Maintaining confidentiality, handling sensitive data. ESSENTIAL SKILLS AND COMPETENCIES: Communication:Professional verbal, written, and interpersonal skills. Organization:Excellent time management, balancing priorities, attention to detail. Technical:Proficiency in MS Office Suite (advanced Word), CRM/Accounting software understanding. Judgment:High degree of confidentiality, proactive issue resolution, security awareness.

Job Description Senior Administrative Assistant This position reports to the President and is responsible supporting a team of professional executive staff members. They will provide a high level of accuracy, professionalism, and organization. This position requires strong written and verbal communication skills, the ability to complete work within deadlines, and a high level of confidentiality. ROLE RESPONSIBILITIES Manage executives' calendars and set up meetings Make travel and accommodation arrangements Format information for internal and external communication - drafting letters, memos, emails, presentations and documents; collecting and analyzing information and initiating communications Arrange meetings including agendas, room preparation, assembling and distributing data and information and meeting follow up, including travel arrangements if necessary. Assists with the preparation of quarterly board meetings, maintains board files, attends board committee meetings as requested, and prepares draft minutes. Type and proofread policy & procedure documents. Assist in the organization of the company policy manual. Prepare various documents and monthly reports. Screens and handles routine incoming mail and phone calls to facilitate timely resolution. Processes invoices and submits expenses for executive(s). Researches, prioritizes, and follows up on matters in a timely manner. Other duties and projects, as assigned by management. COMPETENCIES Communication Skills Demonstrated ability to effectively interact with senior executives as well as diverse groups of people from inside and outside the company. Use professional verbal, written and interpersonal communication skills. Communicate effectively and interact professionally with others, including other associates and third parties. Follow company policies for electronic communications and internet use. Computer/Technical/Subject Matter Expertise Basic Understanding of Trust Accounting Software and Customer Relationship Management system. Display proficiency using standard office equipment such as computer, fax, photocopier, scanner and telephone. Proficiency using Office Suite of applications. Advanced proficiency in Microsoft Word. Able to understand and follow company policies regarding information security including password, multi-factor authentication, and remote access use. Organization Good time-management skills. Balance competing priorities to manage workflow, ensure completion of essential projects and meet critical deadlines. Strong analytical skills with high attention to detail and accuracy. Judgment Maintains confidentiality of customer data and sensitive information. Understands Company's overall strategy and guiding principals Work proactively to quickly identify and escalate issues and concerns. Works as a competent member of the team, willingly providing back-up support for co-workers when appropriate and actively support group goals. Able to identify common attempts at information security scams, like email phishing. ROLE QUALIFICATIONS High school diploma or GED equivalent. Minimum of 3 years' experience as an Administrative Assistant. Experience in financial services is helpful but not required. Ability to multi-task, establish priorities and work independently. Excellent organizational and communication skills. Attention to detail and accuracy. Courteous and positive attitude. Strong sense of confidentiality and ability to exercise sound judgment. Strong working knowledge of technology and Microsoft Office Suite. Advanced proficiency in Microsoft Word Strong word-processing, organizational and communication skills. Professional appearance.

SALARY RANGE $21.03 - $27.75 WORK ASSIGNMENT DETAILS Under close supervision, the successful candidate will perform a wide range of clerical and administrative support duties within the Waukesha County Child Support Division, a division of the Waukesha County Office of Corporation Counsel. This position is responsible for tasks including, but not limited to, mail runs and mail processing; utilizing confidential reports for tasks; preparing correspondence and other communications; preparing, organizing, and maintaining confidential records; scanning and indexing confidential documents; sorting and pulling files for court; maintaining organization of the file room; assisting with special projects; and performing other related duties as assigned. EXAMPLE OF DUTIES: The following list of duties and responsibilities are commonly performed by a position at this level but are not necessarily required of all positions. 1) Prepares a variety of routine documents, correspondence, memorandums. 2) Performs data entry, maintains and updates electronic files and databases. 3) Monitors, maintains and orders office supplies. 4) Organizes and maintains files and file systems, scans documents, records and reports, copies materials, files paper and/or electronic information and distributes documents as necessary. 5) Receives, sorts, processes, and distributes incoming mail and prepares and processes outgoing mail. 6) Establishes a variety of files based on established guidelines, files and retrieves materials, archives and manages department records. 7) Handles confidential or sensitive information and documents. 8) Adheres to County policies, procedures, and federal, state, and local regulations. 9) Provides assistance to other support staff. 10) Establishes and maintains effective, professional, positive, and respectful working relationships and communications internally, with other County Departments/Divisions, outside agencies, and the general public. 11) Attends department and/or division meetings 12) Performs other duties as apparent or assigned. To learn more about the Child Support Program, please check out this video: What is Child Support?” or visit our website at ***************************************************************************************** Pursuant to Internal Revenue (IRS) 1075 Publication, Federal Bureau of Investigations (FBI) fingerprints and criminal background checks are a component and requirement for access to Federal Tax Information (FTI). New hires must be successfully adjudicated before a start date is established and prior to granting access to FTI. Successful adjudication is a job requirement, and as such, must be initiated at least every 4 years 6 months. CLASSIFICATION SPECIFICATION To view the full classification specification for Administrative Assistant, click here. If you are curious of the comprehensive benefit package the County offers, click here. Minimum Training & Experience Requirements 1. High School Diploma or GED. Waukesha County provides a comprehensive compensation and benefits package including excellent health/dental/vision, life insurance, generous paid time off (vacation, 10 holidays, 3 floating holidays, ample accrued sick time that rolls over each year), an exceptional pension plan with employer match and lifetime retirement payment plus an optional tax advantaged 457 retirement savings plan. Employee well-being is promoted through a balanced work-life culture and through an exceptional employee wellness program that offers a variety of programs and tools to help promote an employee's wellness and health, including an on-site health & wellness clinic. About Us: Waukesha County prides itself on operating in a business-like manner and is recognized as a leader delivering high quality services with competence and skill. With our vision of "Leading the Way", we value teamwork and collaboration, ethics and diversity, communication, efficiency and cost savings, innovation, and the wellbeing of our staff and the citizens we serve. Employees are provided professional development opportunities and encouragement to learn and practice continuous improvement and LEAN principles as we regularly ask ourselves "Is there a better way?" Location: Located in the City of Waukesha, our campus offers an on-site café and fitness center, free parking, and easy access to interstate highway systems. Waukesha County offers a perfect blend of urban and rural living where one can enjoy the benefits of quiet rural lake communities or opt for nearby attractions that the greater Milwaukee area offers including vast beach and park systems, public markets, performing arts, music festivals, and sports including the Milwaukee Admirals, Brewers, Bucks, Wave, Marquette University Golden Eagles and the UW-Milwaukee Panthers Basketball programs. EEO: Waukesha County is committed to equal opportunity and nondiscrimination in employment and adheres to all Federal, State and County Equal Employment Opportunity laws, policies, plans, rules, regulations and ordinances. The County recognizes and accepts its important leadership role in providing for equal employment/service opportunities. It is the express policy of Waukesha County to promote equal employment opportunity among all who are employed by Waukesha County and who seek employment with Waukesha County. For further information visit: ****************************** The County does not sponsor applicants for work visas. Applicants must be currently authorized to work in the United States on a full-time basis.

At Children's Wisconsin, we believe kids deserve the best. Children's Wisconsin is a nationally recognized health system dedicated solely to the health and well-being of children. We provide primary care, specialty care, urgent care, emergency care, community health services, foster and adoption services, child and family counseling, child advocacy services and family resource centers. Our reputation draws patients and families from around the country. We offer a wide variety of rewarding career opportunities and are seeking individuals dedicated to helping us achieve our vision of the healthiest kids in the country. If you want to work for an organization that makes a difference for children and families, and encourages you to be at your best every day, please apply today. Please follow this link for a closer look at what it's like to work at Children's Wisconsin: *********************************** Under general direction, perform routine and advanced administrative duties requiring considerable skill and in-depth knowledge of organizational policies and procedures. High School graduate or Certificate of General Educational Development (GED) or High School Equivalency Diploma (HSED). Five years of experience. Exhibits guiding behaviors that reflect Children's values and support our mission and vision. Knowledge of computers, clerical procedures, customer service standards, collaboration, and information management. Organization, time management, interpersonal, communication, and problem solving skills. Children's Wisconsin is an equal opportunity / affirmative action employer. We are committed to creating a diverse and inclusive environment for all employees. We treat everyone with dignity, respect, and fairness. We do not discriminate against any person on the basis of race, color, religion, sex, gender, gender identity and/or expression, sexual orientation, national origin, age, disability, veteran status, or any other status or condition protected by the law. Certifications/Licenses:

Job DescriptionExecutive Assistant to the CEO(permanent position) - Milwaukee, WI vicinity Our client is seeking an enthusiastic, self-motivated Executive Assistant to be the right hand to visionary leadership. Imagine being at the epicenter of every major decision, initiative, and breakthrough moment! As the Executive Administrative Assistant to our client's CEO, you won't just support leadership-you'll be an integral part of it. This is where strategic thinking meets execution, where your organizational superpowers directly shape our client's vision, and where every day brings new challenges that keep you energized and growing. You will wear a variety of hats on any given day! This is a unique role with a newly formed company (carve-out from a larger organization). Join our client as they begin their growth journey. This is a permanent opportunity in Mequon, WI. The role has a base salary, bonus and other perks. No visa sponsorship, relocation assistance, or subcontracting arrangements are available. What Makes This Role Exciting You're the CEO's Strategic Partner This isn't about filing and coffee runs (although there could be both on occasion). You'll be the trusted advisor who helps a visionary leader maximize their impact. You'll anticipate needs before they arise, solve complex puzzles on the fly, and ensure that every minute of the CEO's time creates maximum value. Your insights and judgment will shape how priorities unfold across the entire organization. You're Plugged Into Everything That Matters Board meetings. Investor pitches. Strategic initiatives. Acquisition integrations. You'll have a front-row seat (and often a backstage pass) to the most consequential moments in the company's journey. You'll work with everyone from the executive leadership team to external partners, building relationships that span the entire business ecosystem. You're a Problem-Solver Extraordinaire Every day is different. One moment you're orchestrating complex travel logistics across time zones, the next you're synthesizing research for a critical decision, then pivoting to manage crisis communications. If you love variety, strategic thinking, and making impossible things happen, you'll thrive here. You're the Cultural Pulse-Checker As the "eyes and ears" of the CEO, you'll have your finger on the organizational pulse. You'll gauge team sentiment, catch important signals, and help leadership stay connected to what's really happening across the company. Your emotional intelligence becomes organizational intelligence. What You'll Actually Do Keep the Executive Engine Running Smoothly Master the art of calendaring-prioritizing competing demands and ensuring the CEO's time aligns with strategic priorities Craft polished agendas, presentations, and briefing materials that keep meetings focused and productive Manage high-stakes communications with discretion, representing the CEO with professionalism and sound judgment Track critical deliverables and ensure nothing falls through the cracks Orchestrate High-Impact Events & Initiatives Coordinate board meetings, investor updates, and executive leadership sessions Support strategic projects and special initiatives from conception to completion Maintain project trackers and action logs that keep the leadership team aligned Draft and polish internal communications, reports, and presentations Build Bridges Across the Organization Serve as the liaison between the CEO and senior leaders, employees, clients, and partners Coordinate logistics for VIP visitors, board members, and investors Partner with HR, Finance, IT, and other teams to facilitate seamless operations Represent the Office of the CEO with executive presence and discretion Drive Strategic Support Conduct research and synthesize information for executive decision-making Manage confidential documentation with meticulous organization Proactively identify opportunities to improve processes and increase efficiency Step in to represent the CEO when needed, embodying their priorities and values What You Bring to the Table Education & Experience AAS or BS degree, OR an equivalent combination of education and relevant professional experience that has prepared you for executive-level support Excellent computer skills, which include the MS suite of products Your Superpowers Exceptional organizational skills-you see five moves ahead and nothing gets past you Outstanding communication abilities-you write clearly, speak confidently, and listen actively Masterful multitasking-you juggle competing priorities without breaking a sweat Discretion and trustworthiness-you handle sensitive information like a vault Critical thinking-you don't just execute, you anticipate and offer proactive solutions Executive presence-you command respect and represent leadership with polish Who Thrives in This Role Loves being where the action is and energizes when the pace picks up Takes pride in the details while never losing sight of the big picture Builds trust effortlessly through emotional intelligence and genuine professionalism Adapts on a dime when priorities shift (and they will!) • Embraces the "no-task-too-small" philosophy because you know every detail matters • Thinks like an owner and treats the CEO's success as your own mission If you're ready to step into a role where your skills directly shape organizational success, where every day tests your abilities in new ways, and where you'll grow alongside visionary leadership-this is your opportunity. Contact Martha Michaux at ************************* or ************* x314 with questions regarding this posting. A Word resume is preferred when applying.When looking for a job, have you ever heard the phrase… it is not about what you know, it is who you know? At HireNetworks, it really is all about who we know. Whether your current contract is coming to a close, you're looking to advance your career or are a company on the hunt for new talent and wanting to expand…let HireNetworks put our networks to work for you. HireNetworks is an equal opportunity employer.

Full-time Description The Operations Assistant plays a key role in supporting the General Manager and Ownership team across daily operational activities. This highly hands-on position blends administrative support with on-the-floor operational involvement, contributing to sourcing efforts, new product development, documentation, and production support. The ideal candidate is detail-oriented, adaptable, and motivated to ensure smooth, efficient day-to-day operations within a growing facility. ESSENTIAL JOB RESPONSIBILITIES/FUNCTIONS: · Provide comprehensive daily operational and administrative support to the General Manager and Ownership team. · Develop, maintain, and refine spreadsheets, reports, SOPs, and other operational documentation to ensure accuracy and consistency. · Assist in sourcing ingredients, packaging, supplies, and equipment, including gathering, evaluating, and comparing vendor quotes. · Coordinate with vendors to support purchasing activities, manage communication, and ensure timely follow-ups and order execution. · Contribute to new product development by supporting product trials, preparing ingredients, collecting data, and maintaining detailed documentation. · Assist with packaging, labeling, and sample preparation during both development and production phases. · Provide hands-on operational support on the production floor, including setup, preparation, cleanup, inventory-related tasks, and light production activities. · Support inventory management through organization, cycle counting, stock reconciliation, and material movement. · Assist with special projects, process improvements, and time-sensitive operational initiatives as assigned. · Maintain a clean, safe, and compliant work environment across all areas of the facility. · Complete special projects as assigned. WORK ENVIRONMENT: The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. PHYSICAL DEMANDS: The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. Requirements QUALIFICATIONS: · High School Diploma or equivalent required. · Prior experience in operations, manufacturing, or administrative support preferred. · Ability to lift up to 50 pounds. · Reliable attendance and punctuality. · Ability to work in both office and production environments. COMPETENCIES: · Professionalism & Integrity: Consistently demonstrates sound judgment, ethical conduct, and a strong work ethic in all tasks and interactions. · Communication Excellence: Exhibits clear, effective written and verbal communication skills across all levels of the organization. · Organization & Attention to Detail: Maintains exceptional accuracy, organization, and document management, ensuring high-quality work and reliable output. · Adaptability & Prioritization: Able to prioritize competing demands, multitask efficiently, and remain flexible in a fast-paced, rapidly changing environment. · Collaboration & Dependability: Works effectively within a team, follows through on commitments, and supports collective goals with reliability and accountability. · Technical Proficiency: Skilled in Microsoft Excel, Word, and general computer applications, with the ability to learn new systems quickly.

The Assistant Café Leader supports the Café Leader in delivering exceptional guest experiences, leading daily operations, and developing a high-performing team. This role combines strong service leadership with operational know-how, ensuring the café runs smoothly, efficiently, and in alignment with Life Time's hospitality standards. From coaching team members to ensuring food quality and safety, the Assistant Café Leader sets the tone for service excellence while supporting business goals. Job Duties and Responsibilities * Leads day-to-day café operations with a focus on hospitality, service standards, and shift execution * Coaches, trains, and motivates team members to deliver exceptional guest experiences and meet performance expectations * Partners with the Café Leader to manage labor, food costs, inventory, and overall financial performance * Supports hiring, onboarding, and ongoing development of team members to create a strong, service-focused café culture * Ensures all food safety, cleanliness, and Life Time brand standards are upheld on every shift Position Requirements * Strong passion for hospitality, guest engagement, and team leadership * Ability to lead by example and coach others in a fast-paced café environment * Experience working with POS systems, food handling, and inventory processes * Ability to lift up to 20 lbs repeatedly and perform physical tasks throughout shifts * Strong communication and organizational skills Education: * High School Graduate or equivalent Years of Experience: * 1-2 years of leadership experience in a fast-casual or café setting Licenses / Certifications / Registrations: * ServSafe Manager certification or equivalent * ServSafe Alcohol Safety or equivalent (if applicable) * CPR/AED certification Preferred Requirements * College degree in business, culinary arts, hospitality, or related field * Knowledge of food costing, scheduling, and basic profit & loss analysis * Experience leading team culture and driving sales through service * Ability to develop and implement service recovery or upselling strategies * Passion for creating a desirable, guest-centric café environment Life Time is a place for everyone. As an organization, we are committed to an inclusive, diverse and equitable workplace that respects and celebrates the unique contributions of each individual while ensuring we remain an equal opportunity employer that recruits, hires, trains and promotes based on merit and qualifications.

We are Generac, a leading energy technology company committed to powering a smarter world. Over the 60 plus years of Generac's history, we've been dedicated to energy innovation. From creating the home standby generator market category, to our current evolution into an energy technology solutions company, we continue to push new boundaries. The Executive Administrative Assistant is responsible for providing administrative support to our Commercial & Industrial and Corporate Strategy, M&A and ESG teams at our headquarters in Waukesha, Wi. This role includes but is not limited to: providing personalized and confidential executive assistance with discretion and judgment; working with little supervision while displaying a high level of professionalism when dealing with key executives, clients, and Board Members; assisting and coordinating special projects and meetings. Essential Duties and Responsibilities: Provide administrative support for executives and their team. Manage and screen all forms of communication including answering e-mails, phones, taking messages, and responding to correspondence as appropriate. Maintain executive calendars and schedule appointments, conferences, and events; including making travel arrangements and preparing business expense reports. Prepare letters and correspondence upon request. Oversee conference room reservations, coordinate audio/visual equipment with participants in multiple time zones, and coordinate catering. Create PowerPoint presentations. Manage third party vendor expenses Document management in support of M&A transactions and the ESG report Record, transcribe, and distribute meeting minutes. Act as SAP Super User within functional area as assigned. Manage invoice routing/approvals, assist with budget tracking, and perform other administrative tasks related to records management, contract lifecycle maintenance, corporate entity governance, and litigation management. Serve as onboarding coordinator for new employees for assigned teams Participate in special projects and perform other duties, as required. Basic Qualifications: Associate Degree in Business or similar; in lieu of degree 10 years of experience as an Executive Assistant; 5 years of experience working in an Administrative Support role Additional Qualifications: Bachelor's degree preferred 3 + years' experience providing administrative support at an Executive level Previous experience in coordinating international travel Previous experience using SAP or equivalent ERP. KNOWLEDGE, SKILLS AND ABILITIES: High proficiency with Microsoft Office Suite software (e.g., Word , PowerPoint, with a particular focus on Excel skills) Excellent verbal communication Exceptional customer service skills Excellent organizational skills Ability to problem solve and support Executive in “off hours” situations (e.g., travel changes in different time zones) Excellent communication skills, including demonstrated skill in drafting “executive-level” correspondence, along with a strong desire to learn and assist with all general corporate functions; Attention to detail and organizational skills; Possesses confidence and ability to make decisions and prioritize independently Physical Demands: While performing the duties of this job, the employee is regularly required to talk and hear; and use hands to manipulate objects or controls. The employee is regularly required to stand and walk. On occasion the incumbent may be required to stoop, bend or reach above the shoulders. The employee must occasionally lift up to 25 - 50 pounds. Specific conditions of this job are typical of frequent and continuous computer-based work requiring periods of sitting, close vision and ability to adjust focus. Occasional travel. “We are an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, national origin, disability status, protected veteran status, or any other characteristic protected by law.”

Foxconn - FEWI Development Corporation Job Description - Business Assistant FLSA Status: Exempt Grade: Reports To: Facilities & Vendor Manager Direct Reports: No Primary Function: Responsible for assisting Team in managing and overseeing all aspects of office and administrative duties, processing, compiling, and maintaining team records related to property documentation, including but not limited to: Budgets, Leases, License Agreements, Service Contracts, Taxes, Invoices, Bids, and unanticipated emergency expenses. Resident team expert on the use and application of Microsoft Office Suite software, computer, and other IT technical issues. Responsible for collecting, collating and delivery of departmental mail. Responsible for assisting in badge access creation, and badge access data collection. Duties and Responsibilities Generating and processing contract approval forms for contracts, leases, and other critical documents Budget tracking for each property as well as for Emergency Repairs. Conducts detailed financial analyses evaluating each property's finances. Maintains complete and accurate property files and records, according to company systems, with an emphasis on documentation for future reference. Identify cost reduction opportunities for analysis and implementation. Communicates with accounting department to ensure accuracy of rent roll and accounts receivable. Assists in the development of operating income/expense budgets and capital budgets that reflect the corporate objectives for operating the properties, assists in the creation of Purchase Requests. Primary team member responsible for the use and creation of documents within the company FEGO and EV payment system. Assist in processing invoices on a weekly basis, cross-referencing prior invoices to prevent redundancy of payments, and subsequently generated check requests. Constantly explore, consider, and suggest ways for the use and implementation of AI in departmental tasks Analyzes financial statements including operating variances from budget, cash management and income strategies. Collect daily mail and packages as instructed and deliver to appropriate parties, documenting any tenant payments. Any and all other duties and tasks as may be assigned. Required Education Associate's degree or equivalent education required. Required Experience 0-3 years of experience as business assistant. Advanced knowledge of database management, data mining, and data visualization tools. Superior skills in using MS Office software, data programs and Excel. Excellent analytical and problem-solving skills Strong analytical skills with accuracy and attention to detail. Demonstrated experience with MS Office applications, with strong knowledge of advanced functions of Excel. Required Competencies Customer Focus: Asks questions to accurately identify customer needs. Meets customer requirements. Prioritizes work based on customer requests. Seeks to understand the reasons for customers' choices. Ensures Accountability Communicates the status and completion of assignments. Holds themself accountable for complying with policies, procedures, and work requirements. EEOC Statement Foxconn is an equal opportunity employer that is committed to diversity and inclusion in the workplace. Foxconn prohibits discrimination and harassment of any kind and provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, gender, religion, sex, sexual orientation, ethnicity or national origin, age, disability, marital status, genetics, pregnancy, or any other protected characteristic as outlined by federal law. In addition to federal law requirements, Foxconn complies with applicable state and local laws governing nondiscrimination in employment in every location in which the company has facilities. This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, and transfer, leaves of absence, compensation, and training.

Global Channel Management is a technology company that specializes in various types of recruiting and staff augmentation. Our account managers and recruiters have over a decade of experience in various verticals. GCM understands the challenges companies face when it comes to the skills and experience needed to fill the void of the day to day function. Organizations need to reduce training and labor costs but at same requiring the best "talent " for the job. Qualifications Customer Support Specialist needs 2-5 years Pharmaceutical experience. Customer Support Specialist requires: Excellent People skills Analytical Advanced Excel Skills Proficient Business Objects Fast pace Quick learner Self-driven Bachelor's degree preferred Customer Support Specialist duties; Attend business critical meetings to become part of the solution for any issues that may arise and participate in cross functional team meetings. Lead or participate in Continuous Improvement Programs to ultimately provide our customers with a high level of quality service. Perform operational support for Customer Service management. Create reporting to monitor the effectiveness of the organization by determining operational metrics and reporting for service performance. Monitor and evaluate Customer Service Representatives (CSR) phone interactions with Health Care Professionals (HCP), consumers, distributors, pharmacies, etc. against established metrics and provide feedback to supervisors for performance discussions with incumbents on an ongoing basis. Additional Information $22//hr 12 months

Job Description Administrative Associate Dawes Rigging and Crane Rental, Inc. Milwaukee, WI (53214) Dawes Rigging & Crane Rental, Inc. is seeking a motivated individual to act as an Administrative Associate to perform a wide range of office support activities to facilitate the efficient operation of the organization. This is a full-time, non-exempt position with comprehensive benefits package in a casual office environment. Essential Functions Answer incoming telephone calls and provide excellent customer service Assist with accounts receivable, accounts payable and processing credit card payments Respond timely to inquiries from vendors, customers, or employees and research and resolve concerns or discrepancies File and maintain insurance records Transmit information or documents to colleagues or customers, using computer, mail, or facsimile machine Assist accounting, sales and safety department with other projects as needed Other duties as assigned Skills and Experience Requirements Strong initiative required; ability to work independently with minimal direct supervision Dependable Great attention to detail Strong analytical skills Respect confidentiality and company policies Exceptional verbal and written communication skills Must have solid general office skills including a working knowledge of Microsoft Office Must be able to sit for extended periods of time Must be able to operate office equipment and technology Organizational skills and the ability to prioritize tasks Benefits Competitive wages. Paid Time Off and Holidays. Comprehensive Benefits Plans (Medical, Dental, Life and Disability Insurance). 401(k) retirement plan with company match. ALL Crane Family of Companies The ALL Family of Companies and its affiliated branches are Equal Opportunity Employers with competitive wage and benefits packages in a drug-free environment. The ALL Family of Companies is the largest privately-owned crane rental and sales enterprise in North America, with 29 strategically located branches operating under the ALL, Central, Dawes, and Jeffers names - including specialized divisions for aerial lifts, boom trucks (ALT Sales), and parts. Since 1964, the ALL Family has been a leader in the lift industry - with market strengths that include commercial construction, roads & bridges, power generation, plants & processing, facility maintenance, and more. We're ALL you need The ALL Family of Companies is an Equal Opportunity Employer - M/F/Veteran/Disability/Sexual Orientation/Gender Identity.

Dawes Rigging and Crane Rental, Inc. Milwaukee, WI (53214) Dawes Rigging & Crane Rental, Inc. is seeking a motivated individual to act as an Administrative Associate to perform a wide range of office support activities to facilitate the efficient operation of the organization. This is a full-time, non-exempt position with comprehensive benefits package in a casual office environment. Essential Functions * Answer incoming telephone calls and provide excellent customer service * Assist with accounts receivable, accounts payable and processing credit card payments * Respond timely to inquiries from vendors, customers, or employees and research and resolve concerns or discrepancies * File and maintain insurance records * Transmit information or documents to colleagues or customers, using computer, mail, or facsimile machine * Assist accounting, sales and safety department with other projects as needed * Other duties as assigned Skills and Experience Requirements * Strong initiative required; ability to work independently with minimal direct supervision * Dependable * Great attention to detail * Strong analytical skills * Respect confidentiality and company policies * Exceptional verbal and written communication skills * Must have solid general office skills including a working knowledge of Microsoft Office * Must be able to sit for extended periods of time * Must be able to operate office equipment and technology * Organizational skills and the ability to prioritize tasks Benefits * Competitive wages. * Paid Time Off and Holidays. * Comprehensive Benefits Plans (Medical, Dental, Life and Disability Insurance). * 401(k) retirement plan with company match. ALL Crane Family of Companies The ALL Family of Companies and its affiliated branches are Equal Opportunity Employers with competitive wage and benefits packages in a drug-free environment. The ALL Family of Companies is the largest privately-owned crane rental and sales enterprise in North America, with 29 strategically located branches operating under the ALL, Central, Dawes, and Jeffers names - including specialized divisions for aerial lifts, boom trucks (ALT Sales), and parts. Since 1964, the ALL Family has been a leader in the lift industry - with market strengths that include commercial construction, roads & bridges, power generation, plants & processing, facility maintenance, and more. We're ALL you need The ALL Family of Companies is an Equal Opportunity Employer - M/F/Veteran/Disability/Sexual Orientation/Gender Identity.

Dawes Rigging and Crane Rental, Inc. Milwaukee, WI (53214) Dawes Rigging & Crane Rental, Inc. is seeking a motivated individual to act as an Administrative Associate to perform a wide range of office support activities to facilitate the efficient operation of the organization. This is a full-time, non-exempt position with comprehensive benefits package in a casual office environment. Essential Functions Answer incoming telephone calls and provide excellent customer service Assist with accounts receivable, accounts payable and processing credit card payments Respond timely to inquiries from vendors, customers, or employees and research and resolve concerns or discrepancies File and maintain insurance records Transmit information or documents to colleagues or customers, using computer, mail, or facsimile machine Assist accounting, sales and safety department with other projects as needed Other duties as assigned Skills and Experience Requirements Strong initiative required; ability to work independently with minimal direct supervision Dependable Great attention to detail Strong analytical skills Respect confidentiality and company policies Exceptional verbal and written communication skills Must have solid general office skills including a working knowledge of Microsoft Office Must be able to sit for extended periods of time Must be able to operate office equipment and technology Organizational skills and the ability to prioritize tasks Benefits Competitive wages. Paid Time Off and Holidays. Comprehensive Benefits Plans (Medical, Dental, Life and Disability Insurance). 401(k) retirement plan with company match. ALL Crane Family of Companies The ALL Family of Companies and its affiliated branches are Equal Opportunity Employers with competitive wage and benefits packages in a drug-free environment. The ALL Family of Companies is the largest privately-owned crane rental and sales enterprise in North America, with 29 strategically located branches operating under the ALL, Central, Dawes, and Jeffers names - including specialized divisions for aerial lifts, boom trucks (ALT Sales), and parts. Since 1964, the ALL Family has been a leader in the lift industry - with market strengths that include commercial construction, roads & bridges, power generation, plants & processing, facility maintenance, and more. We're ALL you need The ALL Family of Companies is an Equal Opportunity Employer - M/F/Veteran/Disability/Sexual Orientation/Gender Identity.

Job Description Are you looking for a meaningful part-time role where you can contribute to an organization with a mission-driven purpose while managing your own schedule during the workweek? As a part-time Advancement Administrative Associate, you'll play a key role in supporting the school's Advancement Department by managing donor records, acknowledging contributions, generating reports, and coordinating clerical needs. You'll work 20 in-person hours per week on weekdays, and you have the flexibility to establish which days to work; no need to be in the office every Monday through Friday. This role offers the opportunity to have a direct impact on the school's mission by strengthening connections with donors and supporting programs that reflect the Jesuit values of service, excellence, and community. JOB SUMMARY: The part-time Advancement Administrative Associate's primary responsibility is to manage the donor database, maintain donor records, and acknowledge contributions to the school's Advancement Department. In addition, this position generates system reports needed to solicit, analyze, and assess progress toward goals. This person coordinates and supports the Advancement Department's clerical needs. ESSENTIAL FUNCTIONS Maintain, enhance, and update the donor databases - DonorPerfect Online Process gifts and prepare acknowledgment letters Analyze development data to provide scheduled and impromptu reports for department needs Coordinate segmentation of the database to manage appeals and reporting Create processes to identify new prospects at all giving levels consistently Facilitate grants calendar and deadlines Collect relevant information and data to support the grant application process Assist in fulfilling grant reporting requirements Work with the Finance Team to reconcile DonorPerfect Online with general ledger on a monthly basis Support departmental events with clerical support Assist with other responsibilities and duties as assigned by the Advancement Directors Qualifications: High school degree and database experience required. Bachelor's degree preferred. A strong team player, demonstrated self-starter, and motivational leader with excellent interpersonal skills, requiring minimal supervision, and a desire to work in a fast-paced environment on multiple tasks. Ability to communicate effectively both orally and in writing, with a keen attention to detail Desire and ability to support the Catholic and Ignatian character of the school Passionately articulate commitment to the mission of Cristo Rey Jesuit as both a sponsored ministry of the Society of Jesus and a member of the Cristo Rey Network of schools. Proficient with Microsoft Office; Proficiency on DonorPerfect a plus Cristo Rey Jesuit High School - Who We Are Cristo Rey Jesuit High School is part of a national network of 41 high schools that transform urban education through a unique integration of college-prep academics, professional experience, and spiritual formation, with a focus on students of limited financial means. As a private, Catholic, Jesuit high school serving 450 students, Cristo Rey Jesuit's mission is to provide an affordable Catholic secondary education with a college-prep curriculum and a Corporate Work Study Program (CWSP) to prepare graduates for success in college, work, and life. The Cristo Rey team believes that a sound intellect is only one important component of preparation for college and life. Through both their CWSP experience and intentional opportunities for character and spiritual growth within the school day, Cristo Rey students develop the work ethic, resilience, confidence, empathy, openness to growth, and commitment to justice that help ensure their long-term success and enable them to lead by example. Cristo Rey Jesuit High School Milwaukee is an equal opportunity employer that provides equal employment opportunities to applicants without regard to race, ethnicity, religion, sex, or national origin.

Job Description SUMMARY: The Executive Administrative Assistant provides administrative support to the CEO. ESSENTIAL FUNCTIONS: Answers and directs phone calls for CEO Provides general support to visitors and acts as a main point of contact for internal and external members Writes and distributes emails, correspondence, memos, letters and forms Submits and reconciles expense reports Partners with CEO to prioritize the daily schedule, troubleshooting as issues arise throughout the day Manages communications for the CEO, while ensuring a high degree of professionalism, confidentiality and attention to detail Attends meetings, sets up technology and takes meeting minutes Coordinates reservations and makes travel arrangements for Senior Management Assists with special projects and events, as assigned by the CEO Other duties as may be assigned SECONDARY FUNCTIONS: Assists Human Resources with company-sponsored events and All Employee Meetings Provides administrative support to Senior Management, as directed Serves as the CEO's point of contact for communications with admins for the Board of Directors QUALIFICATIONS: Education Required: High School Diploma or equivalent (GED) Education Preferred: Bachelor's degree in Business Administration or related field Experience Required: Three (3) years of experience in an administrative assistant role, supporting day-to-day operations of maintaining Outlook calendar, making travel arrangements, recording meeting minutes and creating communications TRAVEL: Up to 5% local travel to the branches or to attend training and networking events The base pay for this position is $20.09 to $33.49 per hour. In specific locations, the pay range may vary from the range posted. Click here to learn more about ALEC and our benefits.

Where Lives & Careers Flourish! Make a real difference in someone's life . . . starting with yours! At Encore Senior Living, there is a strong sense of teamwork, a commitment to professional development, and a culture that encourages promotion from within. As a result, Encore team members tend to reciprocate with their personal commitment and stay with the organization for an extended tenure. As an integral part of our organization, our employees strive to provide excellent service and care to residents and their families in warm, caring and home-like communities. We promote environments that foster independence, happiness, privacy, and dignity for residents. If you decide to join our organization, you will see that our company culture is lived every day & we believe in our core values of integrity, compassion, quality, and diversity. If you join the team as our employee, what will you enjoy? Working with seniors & for an organization that is focused on enhancing the daily lives of seniors that call our community's home Making a positive impact on the daily lives of seniors & their family Working in an awesome culture and interacting with seniors each day Working with a team that not only is meeting the current needs of clients but exceeding them with passion, innovation, and results. What are we looking for in all our future employees? A Love for Working with Seniors! A flexible, fun, energetic people person who is capable of projecting calm, care, & professionalism in all work-related situations Position Summary: Assists with the management of the day-to-day operations of the community. Supervises employees, provides support, and mentors employees to achieve successful outcomes. Build relationships, provide care and support to the residents and work with the families to meet the needs of seniors. Work Experience Qualifications Must 18 years of age or older We offer a full training program and are willing to train the right candidate! Supervisory experience preferred Educational Qualifications A High school diploma or equivalent We offer a competitive compensation package including: Full Time Benefit Package 30+ hours per week includes: Medical, Vision and Dental insurance offered Life Insurance-Employer Paid Short term and long term disability-employer paid 401K PTO accrual Employee Assistance Program Employee Referral Program Encore Senior Living communities are Drug-Free Work Environments. Encore Senior Living communities are Equal Opportunity Employers.

Job Description We are seeking a motivated and detail-oriented Office Administrator/Bookkeeper to join our team part time. The ideal candidate will possess strong QuickBooks and Excel proficiency and strong organizational skills. Plumbing & Heating or other trade background is a definite plus! Key Responsibilities: Maintain and update financial records using QuickBooks Manage account invoicing Perform administrative duties, including scheduling and correspondence Assist in process creation and organization Support the team in various tasks as needed 25 Hours Per Week Qualifications: Required 1-3 years of experience in Quick Books Proficiency in Microsoft Office Suite Strong communication and interpersonal skills Excellent problem-solving skills and attention to detail Comfortable working in a fast-paced, team-oriented environment Preferred 2-5 years of experience in construction or plumbing & heating Knowledge of accounting principles