Manager's assistant/administrative assistant jobs in Suisun City, CA

Redwood Electric Group is seeking a proactive and detail-oriented Administrative Assistant to support our on-site Project Management and Field teams. This role is essential to keeping project operations running smoothly and efficiently, requiring strong organizational skills, financial awareness, and the ability to communicate effectively across teams. Duties/Responsibilities Perform general administrative tasks such as filing, typing, copying, and scanning. Provide support to the project team in managing day-to-day construction operations. Maintain a high level of organization in document management and control. Copy, scan, and order drawings for projects as requested. Assist with the processing of RFIs and change order tracking. Effectively prioritize and manage multiple tasks in a fast-paced, time-sensitive environment. Understand and follow operating procedures within company and jobsite guidelines. Required Skills/Abilities Proficiency in computer software, including Microsoft Office Suite (Word, Excel, Outlook, PowerPoint), Adobe Acrobat, and Bluebeam. Strong organizational and priority management skills. Excellent interpersonal, verbal, and written communication skills. Strong administrative writing and reporting skills. Competence in managing processes and analyzing information. Ability to solve problems efficiently and effectively. High level of professionalism and integrity. Education and Experience High school diploma or GED required. Minimum of 3 years of administrative assistant experience, preferably in the construction industry. Working Conditions This position is based in our Sacramento office and is not eligible for remote work. Work may be performed in an office or on active job sites, depending on role and project needs. Office work includes sitting, typing, and using a computer for extended periods. Field environments may involve walking, standing, bending, or lifting materials (up to 30 lbs). Noise levels range from quiet (office) to high (job sites). May require occasional travel to project locations or meetings. REG will provide reasonable accommodations as required by the ADA and applicable state law. Disclaimer The duties and responsibilities listed above are representative of the work typically performed in this role but are not intended to be a comprehensive list. Actual responsibilities may vary depending on department needs, project scope, or business requirements. Employees may be assigned additional tasks as needed to support company goals and operations.

The Sr. Administrative Assistant provides analytical and specialized and high-level administrative support to relieve executive, administrative and line managers of complex details and advanced administrative duties. In this role, one provides daily administrative tasks to support a specialized function(s) of the organization. Position Responsibilities * Scheduling meetings and coordinate meeting logistics, including luncheons * Documenting technical meetings and follow up on action items/commitments * Working jointly with project leads to ensure proper information and documentation transfer throughout the life of a project * Preparing and tracking Purchase Requisitions * Contacts company personnel at all organizational levels to gather information and prepare reports, while maintaining confidentiality * Coordinates activities between departments and outside parties * Works on assignments that are semi-routine in nature but recognizes the need for occasional deviation from accepted practice * Work with diverse group of employees to assist on projects as assigned by line managers * Planning company functions and appreciation activities * Overseeing the work of service/supply vendors * Escorting visitors/contractors through the building in compliance with Security policy * Special projects as assigned Basic Qualifications (Required Skills & Experience) * Minimum of 5+ years' experience in a fast-paced, hands-on, employee facing office environment. Manufacturing environment experience preferred. * High School diploma or GED Equivalent is required or equivalent combination of experience and education * Experienced in researching, organizing and coordinating multiple clerical projects within tight deadlines * Experienced and proficient with Microsoft applications (Word, Excel, PowerPoint, Outlook, Teams). * Previous experience working in aerospace industry is desired Other Qualifications & Desired Competencies * Consistently demonstrates effective communication skills - written and verbal * Maintains a professional demeanor with a high level of customer service * Consistent in demonstrating sound organization, prioritization, multi-tasking and planning skills while efficiently prioritizing work load * Skilled at follow-up/follow-through while maintaining professionalism * Exhibits strong interpersonal skills and works well with all level of employees up to Senior Management * Applies acquired job skills and company policies and procedures to complete assigned tasks * Consistently follows established procedures on routine work and typically requires instructions only on new assignments * Able to excel in a fast-paced, deadline-driven environment, where small teams share a broad variety of duties * Displays strong initiative and drive to accomplish goals and meet company objectives * Takes ownership and responsibility for current and past work products * Is committed to learning from mistakes and driven to improve and enhance performance of oneself, others, and the company * Focuses on teamwork and puts the success of the team above one's own interests Physical Demands * Ability to work in an office environment (Constant) * Required to sit and stand for long periods; talk, hear, and use hands and fingers to operate a computer and telephone keyboard (Frequent) * Uses hands and fingers to handle, control or feel objects (Frequent) * Bending, crouching, kneeling and reaching to file and maintain files (Frequently) * Ability to lift and carry objects of varying sizes and shapes up to 25 lbs (Occasionally) Clearance Level No Clearance The salary range for this role is: $30 - $43 AeroVironment considers several factors when extending an offer, including but not limited to, the location, the role and associated responsibilities, a candidate's work experience, education/training, and key skills. ITAR Requirement: This position requires access to information that is subject to compliance with the International Traffic Arms Regulations ("ITAR") and/or the Export Administration Regulations ("EAR"). In order to comply with the requirements of the ITAR and/or the EAR, applicants must qualify as a U.S. person under the ITAR and the EAR, or a person to be approved for an export license by the governing agency whose technology comes under its jurisdiction. Please understand that any job offer that requires approval of an export license will be conditional on AeroVironment's determination that it will be able to obtain an export license in a time frame consistent with AeroVironment's business requirements. A "U.S. person" according to the ITAR definition is a U.S. citizen, U.S. lawful permanent resident (green card holder), or protected individual such as a refugee or asylee. See 22 CFR § 120.15. Some positions will require current U.S. Citizenship due to contract requirements. Benefits: AV offers an excellent benefits package including medical, dental vision, 401K with company matching, a 9/80 work schedule and a paid holiday shutdown. For more information about our company benefit offerings please visit: ********************************** We also encourage you to review our company website at ******************** to learn more about us. Principals only need apply. NO agencies please. Who We Are Based in California, AeroVironment (AVAV) is a global leader in unmanned aircraft systems (UAS) and tactical missile systems. Founded in 1971 by celebrated physicist and engineer, Dr. Paul MacCready, we've been at the leading edge of technical innovation for more than 45 years. Be a part of the team that developed the world's most widely used military drones and created the first submarine-launched reconnaissance drone, and has seven innovative vehicles that are part of the Smithsonian Institution's permanent collection in Washington, DC. Join us today in developing the next generation of small UAS and tactical missile systems that will deliver more actionable intelligence to our customers so they can proceed with certainty - and succeed. What We Do Building on a history of technological innovation, AeroVironment designs, develops, produces, and supports an advanced portfolio of unmanned aircraft systems (UAS) and tactical missile systems. Agencies of the U.S. Department of Defense and allied military services use the company's hand-launched UAS to provide situational awareness to tactical operating units through real-time, airborne reconnaissance, surveillance, and target acquisition. We are proud to be an EEO/AA Equal Opportunity Employer, including disability/veterans. AeroVironment, Inc. is an Equal Employment Opportunity (EEO) employer and welcomes all qualified applicants. Qualified applicants will receive fair and impartial consideration without regard to race, sex, color, religion, national origin, age, disability, protected veteran status, genetic data, sexual orientation, gender identity or other legally protected status. ITAR

Office Manager & Administrative Assistant Discover Mintz Group At Mintz Group, we specialize in uncovering the truth. For over 30 years, we have provided top-tier investigative services to help our clients make informed decisions, mitigate risks, and seize opportunities. Our services span executive due diligence, transaction due diligence, and litigation support for dispute resolution, conducted by a dedicated team of over 250 investigators across 12 offices worldwide. Why Join Us Dynamic Environment: Be part of a growing global firm where your work supports teams that deliver high-impact results to clients worldwide. Collaboration & Culture: Join an organization that values professionalism, teamwork, and initiative across all functions. Professional Growth: Develop expertise in office operations, administrative support, and coordination across departments and leadership teams. Purposeful Work: Play a key role in creating efficiency for firm leaders and supporting seamless business operations. What's This Role About The Office Manager & Administrative Assistant ensures the smooth day-to-day operations of Mintz Group's local office and provides high-level administrative support to partners, executives, and senior leaders. This role combines office management, executive assistance, and operational coordination to deliver excellence in service and efficiency. The ideal candidate is a proactive professional who thrives in a fast-paced, dynamic environment, adept at managing competing priorities and maintaining strong communication across teams. Success in this position requires outstanding organization, discretion, and problem-solving skills. Key Responsibilities Office Management and Reception Manage day-to-day office administration, including supplies, vendor coordination, and workspace readiness. Serve as the first point of contact for visitors and external partners, representing the firm with professionalism. Oversee shipping, mail services, and courier logistics. Coordinate ordering and delivery of gifts, flowers, and event materials. Liaise with building management to ensure facilities are maintained. Oversee workspace setup for new hires, in-office moves, and departures. Maintain cleanliness and organization in shared spaces, including kitchen and supply areas. Scheduling, Travel, and Calendar Management Provide calendar support to partners, executives, and senior leaders. Arrange and confirm domestic and international travel logistics. Monitor key dates, deadlines, and scheduling priorities. Document Preparation and Administrative Support Draft, proofread, and format internal and external documents, including reports and presentations. Maintain shared drives, ensuring access to templates and accurate file management. Ensure consistency and professionalism in all firm correspondence and materials. HR and Recordkeeping Support onboarding and offboarding logistics, including workspace setup, orientations, and scheduling. Maintain personnel records and assist with data entry in HR or practice management systems. Support local HR coordination tasks such as tracking PTO, equipment needs, and training logistics. Events and Engagement Coordinate catering and logistics for internal meetings and staff events. Assist in planning social gatherings, retreats, and office celebrations that strengthen team culture. Cross-Functional Coordination Liaise with Marketing, HR, IT, Legal, and Business Development teams to ensure seamless administrative operations. Manage expense reimbursements, corporate card transactions, and vendor invoices. Track and maintain professional memberships, certifications, and licenses. Anticipate needs, solve problems proactively, and support leaders with timely, reliable assistance. What Makes You a Great Fit Experience: 5+ years in office administration, executive support, or operations coordination in a professional environment. Technical Skills: Advanced proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint) and travel booking platforms. Communication: Strong written and verbal communication with attention to clarity and tone. Organization: Exceptional ability to manage multiple priorities and maintain structure in fast-paced settings. Professionalism: Exercises discretion, integrity, and sound judgment in handling confidential information. Service Mindedness: Demonstrates responsiveness, initiative, and a positive, team-oriented attitude. Education: Undergraduate degree preferred. Location: Must be able to work in-office 3-5 days per week as required. Ready to Join Us You will thrive in this role if you enjoy creating order, supporting leaders, and building efficient workflows that keep operations running smoothly. You are organized, proactive, and reliable-someone who takes pride in making the office a productive, welcoming environment. This is a hybrid role, and candidates must reside in or near San Francisco, CA. Why You'll Love Working with Us Competitive Salary: $80,000 - $110,000 Discretionary Bonus Flexible Time Off Policy Comprehensive Health Benefits: Medical, dental, and vision coverage Retirement Savings: 401(k) plan with employer match Parental Leave Hybrid Work Environment: Must reside in or near San Francisco, CA Life Insurance: Company-sponsored basic life and AD&D insurance Additional Benefits: FSAs, Transit, and Parking Our Commitments as an Employer Mintz Group is committed to providing equal employment opportunities to all individuals. We do not discriminate against any applicant or employee based on gender, transgender status, race, color, religion, marital status, pregnancy, national or ethnic origin, ancestry, citizenship, sexual orientation, age, veteran status, genetic information, mental or physical disability (unless such disability is a bona fide occupational qualification), gender identity or expression, or any other characteristic protected by federal, state, or local law. Our policy of equal employment opportunity applies to all aspects of the employment relationship, including recruitment, hiring, promotion, transfer, training opportunities, termination, wage and salary administration, and the application of benefit plans and company policies.

+ Oakland, CA + Executive + AHS Executive Support + Full Time - Day + $44.15 - 73.56/Hour + Req #:42536-31572 + FTE:1 **Alameda Health System offers outstanding benefits that include:** + 100% employer health plan for employees and their eligible dependents + Unique benefit offerings that are partially or 100% employer paid + Rich and varied retirement plans and the ability to participate in multiple plans. + Generous paid time off plans **Role Overview:** Alameda Health System is hiring! Under general direction of the assigned C-Suite Executive, the Executive Assistant-Project Coordinator provides administrative, operational and organizational services as well prepares and implements a variety of studies and inquiries, maintains calendars, coordination of facility projects and coordinates and scheduling of meetings throughout Alameda Health System. May serve as administrative liaison with others within and outside the company regarding administrative issues related to purchasing, personnel, facilities, and operations. May screen and coordinate interviews for job applicants and orient new leadership employees; perform varied, complex and often confidential administrative support duties for the C-suite level executives of AHS. The incumbent serves as the Project Coordinator of critical programs and projects, as assigned by senior leadership. Performs other duties as assigned. **DUTIES & ESSENTIAL JOB FUNCTIONS:** NOTE: Following are the duties performed by employees in this classification. However, employees may perform other related duties at an equivalent level. Not all duties listed are necessarily performed by each individual in the classification. Engages in the coordination and planning of operational projects, space utilization and administrative duties. Prepares and maintains detailed spreadsheets, presentations, and personnel requests. Coordinates timekeeping issues or submissions. Initiates correspondence for signature of the appropriate executive, receives incoming correspondence and attaches appropriate supporting documentation and distributes to as appropriate. Maintains accurate records and files related to work performed. Coordinates develop and administer correspondence, attendance minutes, agendas, and action items for assigned departments and committees. Performs office administrative activities such as organizing and maintaining administrative files and ordering office supplies and related equipment; maintains records of purchases. Plans, oversees, reviews, and implements administrative services supporting the executive's activities and functions. Schedules appointments and arranges conferences for the executive and other relevant staff; coordinates travel arrangements and preparing reimbursement requests. Create and update the website of assigned departments in collaboration with the public affairs department Instrumental in Coordinating the onboarding of leadership working in collaboration with recruitment and human resources. Maintains all communications vital to Nursing Leadership throughout the health system. Plans and conducts administrative or operational studies; determines information gathering processes; obtains required information for analysis; evaluates alternatives and makes recommendations; prepares reports and makes presentations. Plans, oversees, reviews, and personally performs a variety of administrative services in support of activities and functions. Prepares and compiles reports from various information systems and databases regarding complex, sensitive and confidential information to implement change for administrative concerns, policies, procedures, functions and operations. Represents and acts as liaison with other departments, representatives of other public and private organizations, program participants and the public; serves on a variety of committees and task forces as needed. Coordinates and administers personal service or consultant contracts; ensures that contract provisions are met and that appropriate approvals are received. Performs revenue and expenditure projections for department's budget; compiles figures, prepares justifications, and coordinates the budget development process; reviews expenditure reports, prepares internal reports and maintains inventory records. Assists the C-suite level executive staff member in managing departmental and associated budgets, including preparing and maintaining detailed spreadsheets, monitoring encumbrances, payments, and journal entries; analyzes budget requests and provides recommendations to the executive staff member. **MINIMUM QUALIFICATIONS:** Required Education: High School diploma or equivalent. Preferred Education: Master's Degree. Required Licenses/Certifications: Certification as a Project Management Professional PMP. Required Licenses/Certifications: Lean Six Sigma Certification: Green Belt. Required License/Certification: Education: Microsoft Office certification required within 12 months of hire, Expert Level. Required Experience: Six Five years office administrative experience; three years as an Executive Assistant II. Alameda Health System is an equal opportunity employer and does not discriminate against any employee or applicant for employment based on race, color, religion, national origin, age, gender, sex, ancestry, citizenship status, mental or physical disability, genetic information, sexual orientation, veteran status, or military background.

Distyl AI develops production-grade AI systems to power core operational workflows for Fortune 500 companies. Powered by a strategic partnership with OpenAI, in-house software accelerators, and deep enterprise AI expertise, we deliver working AI systems with rapid time to value - within a quarter. Our products have helped Fortune 500 customers across diverse industries, from insurance and CPG to non-profits. As part of our team, you will help companies identify, build, and realize value from their GenAI investments, often for the first time. We are customer-centric, working backward from the customer's problem and holding ourselves accountable for creating both financial impact and improving the lives of end-users. Distyl is led by proven leaders from top companies like Palantir and Apple and is backed by Lightspeed, Khosla, Coatue, Dell Technologies Capital, Nat Friedman (Former CEO of GitHub), Brad Gerstner (Founder and CEO of Altimeter), and board members of over a dozen Fortune 500 companies. What We Are Looking For: Distyl is looking for a highly skilled Executive & Personal Assistant to support our CEO. This role blends business and personal support, requiring exceptional discretion, organizational excellence, and the ability to anticipate needs in a fast-paced, high-growth environment. You'll be managing time, priorities, and logistics to maximize impact. Key Responsibilities Executive Support Manage the CEO's complex calendar, including scheduling internal and external meetings, appointments, and travel; anticipate needs, resolve conflicts, and prioritize with precision Coordinate domestic and international travel, including flights, accommodations, itineraries, visas, reservations, and related expense reporting Serve as the primary point of contact for internal and external stakeholders, overseeing correspondence, drafting professional communications, and triaging requests to maximize the CEO's time Operational & Administrative Support Streamline administrative workflows, systems, and documentation for the CEO's office Act as a central point of coordination between the CEO and internal/external stakeholders Proactively identify ways to remove friction from the CEO's day-to-day operations and enable focus on top priorities Personal Support Manage personal tasks, such as scheduling, reservations, travel, and errands Plan and coordinate personal events, dinners, and gatherings Arrange personal travel for the CEO and family as needed Liaise with household vendors to ensure smooth day-to-day operations Qualifications: 5+ years of experience as an Executive or Personal Assistant supporting a CEO or other C-level executive Proven ability to handle highly sensitive and confidential information with discretion Proactive and resourceful mindset with the ability to anticipate needs and work independently Exceptional organizational and time-management skills, with strong attention to detail Excellent written and verbal communication skills, with sound judgment and professional presence Tech-savvy (G Suite, calendar and scheduling tools, expense systems, project management tools) Calm under pressure and solutions-oriented, with the ability to adapt to shifting priorities and schedules What We Offer: Competitive salary and benefits package, including equity options and healthcare. The opportunity to work at a mission-driven AI startup that is transforming how Fortune 500 companies operate. A fast-paced, dynamic work environment where your contributions will directly impact the company's success. A collaborative culture that values professional growth and encourages taking on new responsibilities. Exposure to cutting-edge AI technologies and the opportunity to support a world-class team. If you are a proactive, detail-oriented professional who excels in supporting high-powered teams, we encourage you to apply and join our mission of enabling the future of AI-powered enterprises. Note: This role will be based in our San Francisco office. You will be required to be in office 5 days per week.

Innovative tech company is looking for an Executive Personal Assistant to support their CTO. This is an incredible opportunity to join an ambitious team that recently achieved unicorn status with their Series C round and plans to double in size by EOY. In this role, you'll provide strategic support through calendar and inbox management, travel planning, meeting prep, relationship management with internal teams, and ad hoc projects. You'll also handle personal tasks, including appointments, reservations, and liaising with service providers for home and childcare needs. The ideal candidate takes initiative to anticipate needs, has strong written communication skills, and excels at keeping their executive on time and on task. This is an in-office role based in San Francisco. 140-165K+ DOE + equity, benefits, onsite chef, and unlimited PTO. Responsibilities: Provide direct support to the CTO by managing a complex calendar, scheduling meetings, prioritizing commitments, and resolving conflicts efficiently. Coordinate business and personal travel, including flights, accommodations, transportation, and itineraries, while adapting to last-minute changes. Prepare for meetings by gathering briefing materials, drafting agendas, and ensuring follow-up on action items. Manage communications across business and personal inboxes, drafting responses, triaging messages, and maintaining clarity in correspondence. Act as a representative and liaison with stakeholders - both internal and external. Oversee administrative tasks such as expense reporting, record keeping, and filing to maintain accuracy and organization. Take ownership of special projects and research assignments, contributing insights and support as needed. Manage both professional and personal calendars to ensure seamless integration of commitments. Coordinate logistics for personal travel, events, and appointments alongside professional responsibilities. Handle household coordination tasks, liaising with service providers and arranging maintenance or personal services. Assist with personal financial and administrative matters, including bill payments and subscriptions. Support miscellaneous personal requests, from errands to event coordination, ensuring day-to-day life runs smoothly. Qualifications: 5+ years of experience as an Executive Assistant, Personal Assistant, or in a similar role supporting senior leadership. Experience in high-growth or fast-paced environments is highly desired. Adaptable and calm under pressure, able to manage shifting priorities in a fast-paced, dynamic environment. Strong problem-solving skills, with the ability to anticipate needs and act proactively. Exceptional organizational skills and meticulous attention to detail in managing complex schedules and tasks. Excellent verbal and written communication, with the ability to draft clear and professional correspondence. Service-oriented mindset with a willingness to handle tasks of all sizes, from strategic projects to everyday errands. Flexible availability beyond standard business hours to accommodate occasional support. Proven track record of trust and discretion, with the ability to handle sensitive business and personal information confidentially. Tech-savvy with tools such as GSuite, Excel, Slack, and email management platforms. *Please Note: Your application will be considered for all open positions. You do not need to apply for multiple roles.

Job Description For over 25 years, our local Sacramento team has helped thousands of homeowners sell quickly, simply, and with integrity. We approach every home project with an open mind, compassion, and understanding, seeing past the obstacles to find the potential that each unique home has to offer. We are seeking talented, ambitious individuals to join our fun, dynamic team and help us make a difference in the community for years to come. About the Role: We are seeking a Real Estate Transaction Coordinator & Executive Assistant who can effectively grow, maintain, and assist our valued home buyer network. You'll also manage the escrow process from start to finish, schedule inspection appointments, and ensure offers are approved. The ideal applicant enjoys helping people and continually improving and streamlining processes. Compensation: $50,000 - $100,000 yearly Responsibilities: Grow and Maintain our home buyer network Use CRM Software to communicate with our home buyer network Manage escrow coordination Respond to customer inquiries and swiftly resolve issues Track transactions across multiple properties simultaneously Data entry and management of tracking spreadsheets and databases Administrative support, including phone calls, email correspondence, and maintaining an organized office environment Occasional errands and essential Executive Assistant responsibilities for Laurel Occasional lifting items up to 30lbs Qualifications: Ability to manage multiple projects with multiple points of contact simultaneously Exceptional communication, organization, and problem-solving skills Consistent and excellent customer experience Unwavering attention to detail Thrives in a fast-paced working environment Proficient in computer skills, including most Microsoft Office programs Able to work independently and in groups High school diploma or GED required. Some college a plus Real Estate experience is not required - we will teach you! Potential to make $100,000 annually. Base wage is $24 - $26 hourly. Base salary plus significant company and individual bonuses. Our goal is for you to double your base salary with our generous bonus structure. About Company Benefits: Opportunities for Learning & Advancement Competitive Bonus Structure, including quarterly, annual, and personal performance bonuses 401(k) Matching Healthcare Benefits: Medical, Vision, and Dental Vehicle Mileage Compensation Paid Time Off: Including holidays and sick time Family Flexibility: We understand and support our team members when special circumstances arise Regular Company Lunches We have been involved with over 500 rehabs - one of our homes was on HGTV's House Hunters! We have been featured on several other local media sources and highlighted on several home tours. Our dedicated team is passionate about helping others. Our core values are Family, Integrity, Growth, and Results. Come join our fun team!

360 IT Professionals is a Software Development Company based in Fremont, California that offers complete technology services in Mobile development, Web development, Cloud computing and IT staffing. Merging Information Technology skills in all its services and operations, the company caters to its globally positioned clients by providing dynamic feasible IT solutions. 360 IT Professionals work along with its clients to deliver high-performance results, based exclusively on the one of a kind requirement. Job Description We are looking to fill a position for Admin assistant in Sacramento CA. Qualifications At least 4 years of relevant experience as an Admin assistant is required. Additional Information In person interview is acceptable

Administrative Leader Associate Program - External Candidate Development Opportunity A structured program designed for individuals without prior healthcare experience to gain hands-on exposure, develop operational and strategic skills, and actively contribute to real-life healthcare operations at NorthBay Health. At NorthBay Health, the Administrative Leader Associate position is designed to be a learning, exposure and actively working in a real-life healthcare environment. The Associate will meet, interact, observe and be exposed to real-life business situations as well as contribute to work product. The Associate will interact with staff, physicians, executives and leaders in the organization, participating in activities and initiatives related to operations practice and supporting strategic initiatives as they relate to continuity of service, compliance, regulatory and professional standards, fostering collaborative interdisciplinary relationships. Additional duties will be assigned based on level of understanding of practice management responsibilities. Will have hands on opportunities to perform work as well as completing a capstone project to successfully complete this program. This program is designed to identify and foster promising candidates the opportunity to develop skills in operations management, strategic implementation, and work in dynamic live situations in the healthcare operations and corporate environments. Requirements for application: * Candidate application (Oracle) including current CV/Resume required * Two professional letters of recommendation and one letter of recommendation that provides a description of personal observation of exemplary customer service provided by you in the work setting. * Personal Statement - * Why are you interested in Healthcare Administration? * What interest you in doing a LIT program with NorthBay Health? * Why do you think you will excel in this program, why should we choose you? Success Indicators * Consistent demonstration of leadership potential. * Completion of all training modules and performance evaluations. * Strong teamwork, adaptability, and problem-solving skills. * Successful execution of program projects or capstone assignments. Key Responsibilities Leadership & Team Development * Learn and apply core leadership principles, including communication, performance management, and team motivation. * Support team leads/supervisors in daily operations, providing guidance and assisting with problem-solving. * Act as a role model by demonstrating professionalism, accountability, and a positive attitude. Operational & Project Responsibilities * Participate in rotational assignments across multiple departments to gain broad organizational knowledge. * Assist with planning, organizing, and executing department initiatives. * Identify areas for improvement and contribute to process optimization projects. * Gather, analyze, and present data to support decision-making. * Assists with work, projects and may participate in work-groups. * Attend meetings as requested. * Represent NorthBay when asked. * Complete a capstone project prior to finishing the program. * May be asked to do a presentation at the end of Program with learnings and key takeaways from experience or presentation related to capstone project. Training & Learning * Be open to observation, learning and participating in operations. * Attend leadership workshops, training modules, and development sessions. * Complete assigned coursework, assessments, and progress milestones. * Seek and integrate feedback from mentors, supervisors, and peers. * Collaborate with cross-functional teams to understand operational needs and challenges. * Be willing to share knowledge and experiences with those around you. Communication & Collaboration Performs other duties as assigned. * 1. Education: Associate degree preferred. Completion of a Leadership Development program within another organization in any industry or five (5) years of experience as a leader the progressive advancement within an organization. Bachelor's degree preferred or currently pursuing. 2. Experience: Two (2) years of previous management experience required, or previous leadership experience required. 3. Skills: Stands out above and beyond for acceleration in customer services with demonstrated and proven examples. Consistently demonstrates leadership potential. Must be well organized, able to set priorities, work independently as an effective team member. Demonstrates effective time management skills. Must have critical thinking skills and be open to learning. Individual must be highly collaborative, be willing to assume new responsibilities as needed, accept accountability, and operate effectively under pressure. Confidence, integrity, and a sense of humor are also essential. Entrepreneurial spirit and demonstrated success in creating novel solutions to complex problems. Flexible, adaptable, persistent, passionate, management skills, facilitation skills. Maintains the utmost confidentiality related to items from the work setting. Appearance is professional. Proficient in Microsoft Word, Excel, and Outlook. Excellent oral and written communication skills required. 4. Interpersonal Skills: Demonstrates NorthBay's True North values. The True North values are a set of value-based behaviors that are to be consistently demonstrated and role modeled by all employees that work at NorthBay Health. The True North values principles consist of Nurture/Care, Own It, Respect Relationships, Build Trust and Hardwire Excellence. 5. Hours of Work: Monday through Friday, variable according to business needs. Determined by manager. 6. Compensation: $65 to $75k annually based on years of experience similar to this role.

Create purchase orders for location Write schedule Hire/Train employees Daily food quality checks Take in person and phone orders Make pizzas Follow food safety standards Good Customer service skills Pass background test Manage Shifts and Team Complete Daily Inventory Additional Information All your information will be kept confidential according to EEO guidelines.

We hope you're interested in building a home with us. Even if you don't feel that you meet every requirement listed in this job description, we still encourage you to apply. About the Team This will be a full-time Executive Administrative position supporting the EVP of Stores for all WSI Brands. Overview of the Role We are seeking a positive, dynamic Executive Assistant to provide administrative support to the EVP of Stores for all WSI Brands. In this role you will provide day-to-day assistance to the EVP, as well as general support as needed to other departments. The goal of this role is to maintain a safe and pleasant office environment, with superb attention to detail and customer service. Responsibilities Strategically manage and maintain the EVP's schedule so that workdays are efficiently organized Plan all aspects of domestic and international travel, optimizing and balancing executive's time with cost of travel. Includes forecasting and managing to the travel budget. Plan, coordinate, and execute meeting setup and events. Including room set-ups, light catering, Audio/Visual setup, attendance tracking, and materials distribution. Provide agendas, detailed data, information and resources to the executive in preparation for meetings Prepare expense reports for the executive. Review and approve expense reports for direct reports in accordance with company travel policy. Phone support for executive and back up support for other executives as needed. Includes answering, screening, taking messages/gathering information and re-directing to the appropriate person or team. Act as a liaison between executive, their team and other key business partners keeping everyone connected and informed. Draft and edit communication in the voice of the executive and company. Resolve time sensitive issues with a high degree of precision and professionalism. Maintain hard and soft copy filing, including departmental organization charts for the company, annual budget book, department contact lists and other items as directed. Process invoices and order supplies in COUPA. Manage time cards in KRONOS and EZLABOR. Utilize other company systems and platforms as needed for various tasks. Handle multiple tasks, switching priorities and focus as needed. Build relationships with people and teams across the company to foster process improvement and resolve issues. Perform and prioritize special projects as directed; handle confidential and sensitive information. 'No task is too small' approach. Operate a computer and communicate via telephone Transport materials and equipment and lift, move, and carry objects up to 50 pounds on a limited basis Criteria Minimum 5 years of experience as an executive assistant Strong verbal and written communication skills The ability to effectively prioritize and work on multiple projects in a deadline driven environment Excellent, professional customer service and respond to requests quickly under pressure Proactive problem solving skills; must be able to collaborate with others at all levels of the organization Strong analytical skills Excellent Outlook skills for Calendar, Power Point, Excel, Word and email Experience in Office 365 Nice to have experience using COUPA, KRONOS, EZLABOR The ability to handle highly confidential information with the utmost discretion Ability to perform work onsite in the San Francisco office full-time pending state, local, and Company return-to-work guidance during and after the COVID-19 pandemic. Our Mission Around Diversity, Equity & Inclusion We firmly believe that working in a culture focused on diversity, equity, and inclusion spurs innovation, creates healthy and high-performing teams, and delivers superior customer experiences. We will create and nurture a global company culture where we confidently bring our authentic selves to work every day: where the only criteria for advancement are the quality of our work, the contributions we make to our teams and the business, and our ability to lead; and where our individual differences-whatever they may be-are valued, explored and appreciated. Benefits Just for You Depending on your position and your location, here are a few highlights of what you might be eligible for: A generous discount on all Williams-Sonoma, Inc. brands A 401(k) plan and other investment opportunities Paid vacations, holidays, and time off to volunteer Health benefits, dental and vision insurance, including same-sex domestic partner benefits Tax-free commuter benefits A wellness program that supports your physical, financial and emotional health Your Journey in Continued Learning In-person and online learning opportunities through WSI University Cross-brand and cross-function career opportunities Resources for self-development Advisor (Mentor) program Career development workshops and learning programs Speaker series WSI will not commence an immigration case or "sponsor" an individual for this position at this time (for example, H-1B or other employment-based immigration). This role is not eligible for relocation assistance. The expected starting pay range for this position is $97,500 -$115,800. Applicable pay ranges may differ across markets. Actual pay will be determined based on experience and other job-related factors permitted by law. In addition to competitive pay, compensation may include a variety of other components like benefits, paid time off, merit, and bonus opportunities. Williams-Sonoma, Inc. is an Equal Opportunity Employer. Williams-Sonoma, Inc. will consider for employment qualified applicants with criminal histories in a manner consistent with the requirements of the San Francisco Fair Chance Ordinance, or other applicable state or local laws and ordinances.

Work is Sweet! 'Quality without Compromise' is not just a motto at See's Candies. It is the most important ingredient in our recipe for success. See's Candies has been in business since 1921 and maintains a reputation for producing the highest quality candy and providing superior customer service. See's is a leader in the confectionary industry with over 250 retail shops across the USA. We are seeking friendly, enthusiastic individuals who are passionate about providing great customer service. Summary: We are seeking a highly organized and detail-oriented Real Estate Administrative Assistant to support our real estate team. The ideal candidate will be responsible for managing administrative tasks, coordinating transactions, maintaining client records, and ensuring smooth day-to-day operations of the office. This role is perfect for someone who thrives in a fast-paced environment and is passionate about real estate. The pay range for this position at commencement of employment is expected to be between $28 - $33 per hour; however, base pay offered may vary depending on multiple individualized factors, including market location, job-related knowledge, skills, and experience. Job Description: Key Responsibilities: Provide administrative support to real estate department. Coordinate and schedule property showings, inspections, and open houses. Prepare and process real estate documents such as contracts, leases, and disclosures. Maintain and update client database. Communicate with clients, vendors, and other stakeholders in a professional manner. Ensure compliance with local, state, and federal real estate laws and regulations. Handle general office duties such as answering phones, managing emails, and ordering supplies. Qualifications: High school diploma or equivalent; associate's or bachelor's degree preferred. 2+ years of administrative experience, preferably in real estate or a related field. Proficiency in Microsoft Office Suite and real estate software (e.g., MLS, DocuSign, CRM platforms). Excellent organizational and multitasking skills. Strong written and verbal communication abilities. High level of professionalism and discretion. Ability to work independently and as part of a team See's is an EOE See's will consider for employment qualified applicants with criminal histories in a manner consistent with the requirements of applicable local, state or federal law (including San Francisco Ordinance #131192 and Los Angeles Municipal Code 189.00).

Performs entry-level tasks and progresses to moderately complex Structural Engineering work. Duties involve analysis and calculations, creation and markup of construction documents, project coordination, and project communication. Reports To: Project Manager Job Responsibilities Under the direct supervision of a Project Engineer, Senior Project Engineer, or Project Manager: Performs structural calculations. Assists in creating structural drawings. Capable of handling parts of drawings from medium to difficult complexity under supervision. Prepares simple details and drawings with the opportunity to learn and develop skills for more complex tasks. Performs assigned BIM work. Responds to construction RFIs and review construction submittals. Communicates during projects including coordination with other engineers/BIM staff and with design partners. Supports team objectives, goals, and projects. Assist colleagues who are in direct contact with clients. Performs other appropriate duties as assigned. Requirements [minimum] Bachelor's degree in Civil or Structural Engineering. [preferred] Master's degree in Structural Engineering. Basic Knowledge of Steel, Reinforced Concrete, Building Analysis, Seismic Design, and/or Wind Design. Basic Knowledge of ACI 318, AISC 360, AISC 341, ASCE 7, and IBC. Basic Knowledge of ETABS, RISA 3D, SAP, BlueBeam, REVIT, AutoCAD, Office 365, and/or RAM. Ability to work both independently and in a team environment. Excellent communication and interpersonal skills. Strong computer literacy, including Microsoft Office and cloud platforms (Sharepoint, Procore, etc.). EIT certification. Salary Description $72,000 - $80,000

ESSENTIAL FUNCTIONS Leadership and Management Hire, train, direct, supervise, develop, evaluate, and performance manage the daily activities of staff and volunteers in accordance with THC policies and directives. Conduct regularly scheduled meetings, supervisions, and trainings to motivate staff and volunteers for success, promote team building, create professional and technical skill development, and establish and maintain effective working relationships. Ensure staff are aware of and correctly implement all safety rules and regulations, and all policies and procedures. Hold staff and volunteers accountable for high levels of performance, team work, and quality customer service. Provide leadership, vision, and project direction that engender trust and respect. Participate in the leadership activities of the department's management team. Develop and nurture collaborative relationships with government agencies, other non-profit organization and community-based organizations (CBOs), neighborhood groups, elected officials, landlords, and tenants. Stay abreast of services and programs provided by CBOs and government agencies that may benefit client base. Develop and implement neighborhood outreach plans to encourage participation in information workshops. Develop and implement a leadership training program outreach volunteers. Identify important neighborhood issues and civic events relevant to the client base and then develop/implement campaigns to engage the clients. Administration and Operations Work with the Community Organizing Director to foster program development and achieve targeted objectives and outcomes. Partner and coordinate with CBOs, government agencies, and other THC departments to meet objectives and ensure comprehensive clients and tenant services. Respond to all phone messages, client requests, staff requests, and emails as appropriate and in a timely manner. Attend all meetings as scheduled and participate in meetings as requested. Represent THC while attending MOHCD or related meetings as directed. Stay knowledgeable and abreast of MOHCD Rental Assistance policy and procedures and requirements to train staff and effectively advocate on behalf of clients. Develop and foster collaborative work environments and provide training to ensure all contractual objectives and community goals are accomplished. Maintain appropriate documentation to demonstrate that all contractual requirements are met. Compile and submit reporting as required by the MOHCD contract in a timely and accurate manner. · Facilitate and provide all necessary information and documentation associated with site visits and audits by the funders. Rental Assistance Program Supervise and collaborate with staff (Rental Assistance Specialists) to ensure proper client case management, tenants' rights advocacy, and manning of community walk-in hours or phone inquiries. Work in conjunction with immediate supervisor and department leadership to implement and maintain the Rental Assistance Program funded through MOHCD. Attend all trainings and information gathering meetings in communication with MOHCD contract monitors. Work with families and individuals to confirm rental assistance eligibility and conduct assessments of needs in person or virtually. Work closely and coordinate with the CEOP/La Voz Program Manager and CCSRO Program Manager on staff walk-in hours at the office site and to manage client caseload and follow-ups. Participate and coordinate community outreach and/or events. Ensure that the program provides quality services and is compliant with the SF-ERAP Rental Assistance and Season of Sharing program. · Coordinate a housing stabilization plan for families which includes obtaining the proper documentation from the Landlord and communicating with the Landlord to explain the procedures of our intervention. · Help clients obtain permanent housing through accessing security deposits and housing referrals. · Provide crisis intervention and/or short-term case management services to clients including but not limited to accurate and timely referrals, mediating with landlords and/or their counselors/attorneys to obtain the necessary paperwork to avoid the eviction process, redirecting legal cases to the appropriate agencies and following up until the case is settled, as well as maintaining good and clear communication with clients and other governmental institutions. · Maintain proper client notes and program documentation. · Submit the check request for rental assistance to Program Manager in a timely manner. · Verify Clients information on and City System Program to avoid duplication cases. · Complete data entry of new clients' information in QuickBase Systems as well as the City System, also update information of duplicate clients in both systems. · Scan the complete client's signed Excel file and upload the RAP Intake Form in the Catholic Charities System · Compile reports as requested. Respond to all phone messages, participant requests, staff requests, and emails as appropriate and in a timely manner. Attend all meetings as scheduled and participate in meetings as requested. This job description reflects management's assignment of essential functions. It does not prescribe or restrict the tasks that may be assigned. ESSENTIAL QUALIFICATIONS BA/BS degree in related field strongly preferred. Must have 2 years of experience training and/or supervising staff. Must have 2 years of experience in leading community organizing campaigns. Must have a strong commitment to social justice. Must have experience working effectively with diverse, low-income, immigrant, homeless and/or formerly homeless population. Must have experience working with clients with mental health and substance use issues. Must have experience working with community coalitions. Must have a thorough working knowledge of Microsoft Office Suite. Must have an ability to produce and analyze reports, and write business correspondence. Must have the ability to effectively present information and respond to questions from groups of managers, employees, clients, and the general public. Must have an ability to read, understand, apply language, and make independent decisions based on policies, governmental regulations, technical procedures, and contracts. Must have demonstrated analytical, critical thinking, and problem-solving skills. Must have conflict resolution experience. Must have demonstrated customer service skills. Must be a proactive self-starter with the ability to take initiative, develop action steps/goals, and follow through on action steps to goal completion. Must read, communicate orally, and write in English. Ability to read and write in at least one other language strongly preferred. Must be able to manage multiple projects with limited guidance in a fast-paced environment and meet strict deadlines with excellent attention to detail. Must pass all post-contingency offer background checks, reference checks, and TB screening clearances. [1] Experience working with and managing volunteers preferred. Experience working in non-profit or public sector preferred. REQUIRED BEHAVIORAL SKILLS & ABILITIES Demonstrates passion, commitment, and behavior that are consistent with THC's Mission, Core Values, and Customer Service Philosophy. Demonstrates exceptional leadership qualities such as maintaining vision, expectations, and energy for positive improvement and results. Desires and has the ability to empower direct reports to achieve the agency's goals and carry out the Mission and Core Values of THC. Adapts well to change, and remains professional, respectful, and composed at all times. Possesses very high levels of integrity, creditability, dependability, and accountability. Establishes and maintains effective and appropriate relationships and boundaries, and communicates with clients, co-workers, and external parties in a manner that fosters respect and trust. Exercises good judgment in using and/or keeping information regarding clients, employees, and THC confidential. Works well independently, collaboratively, and as a team member. Has good time management skills and is punctual to work, THC meetings, and events. Refrains from actions that may result in conflict or may be determined as threatening, or violent. Takes pride in work and performs all assigned duties diligently, efficiently, and effectively. [1] Pursuant to the San Francisco Fair Chance Ordinance, we will consider for employment qualified applicants with conviction and arrest records.

Job DescriptionSalary: 20-22 Synergy Companies is a full service Energy management contractor specializing in residential and small commercial energy upgrade products and services. Synergy Companies is looking for a new Scheduler / Admin to join our Stockton team in the office. You will be helping to enter data from completed jobs into a portal, contacting customers to schedule for various programs. This is a full-time, in-office position. Administrative responsibilities: Answer the phone in a timely manner and direct calls to the correct offices / staff Data entry Manage both digital and hard copy filing system Schedule appointments with customers Work with other administrators on task as needed Skills / Qualifications: Bilingual - Spanish (Required) Top-notch communication skills Ability to work well with people Ability to problem solve Self - motivated Knowledge of working with computers and Ipads Must be comfortable working with formulas in excel / google sheets Working knowledge of google suite applications (Gmail, Calendar, Drive, Sheets) Benefits: 401k after 1 year of employment Kaiser insurance at no cost or the employee Out of pocket for their dependents (Discounted) Vacation 40 hours per year eligible after 1 year of employment Dental insurance 5 days paid sick time

Application Deadline: January 7, 2026 Work Months: 9.5 Hours: 5.75 hours per day, 5 days a week Clock Hours: Will depend on elementary or secondary assignment. Between 8:15 am to 8:45 am and 2:45 to 3:15 pm (30-45 minute unpaid lunch) Salary: $22.99 to $27.96 per hour These positions are considered itinerant and you may be placed at a school in Folsom or Rancho Cordova, and in elementary, middle, or high school. About FCUSD FCUSD is a growing public school district focused on hiring and retaining excellent staff that represent the communities we serve. Our staff are expected to inspire excellence in all students by supporting their social-emotional wellness and academic growth. We work as a team to create welcoming and inclusive environments at our school sites and district office, with a focus on customer service and system improvement. Staff who choose FCUSD will be supported as they learn their job and opportunities to grow as a professional will be provided. Working in FCUSD is more than a job, it is a career. Job Announcement Behavior Support Assistant Job Description The special educational behavior instructional assistant assists the teacher or behavior analyst or specialist in improving the behavior, adaptive functioning, quality of educational opportunities, supervision of students, and instructional tasks which, in the judgment of the teacher or behaviorist may be performed by a non-credentialed employee. The work need not be performed in the presence of the teacher/behaviorist, but the teacher/behaviorist retains responsibility for instruction and supervision. Distinguishing Characteristics Positions are less than 8 hours. These positions are authorized only in connection with established special education classes that are labeled SED or SH and where students have autism and/or behavioral difficulties, physical impairments, language impairments, or learning disabilities. (Note: These positions are also authorized for students with autism who are fully included in regular education classes.) Assistants may spend a substantial portion of their time providing intervention to students who exhibit maladaptive behaviors including repetitive, disruptive, aggressive, depressive, and/or self-injurious behaviors associated with ASD or ED. Other Characteristics Assist in autism and ED programs with children ranging from age 0-22 either in small groups or individually. Many of the children also have learning disabilities; processing difficulties, conduct problems, and aggressive behaviors (verbal and physical). The assistant must be prepared to manage the whole class in crisis situations. Assist with students who require constant supervision. Ability to lift up to 50 pounds and physically restrain and control a student up to 150 pounds with assistance. Minimum Qualifications High School Diploma or equivalent; Courses in psychology, sociology, recreation, or related fields are preferable, but not required. A.A. degree, 48 units beyond the high school diploma, or successful completion of the District Instructional Assistant Proficiency Test in reading, math, and per the Federal No Child Left Behind Act. Willingness to complete such training and use non-violent behavior intervention, emergency interventions and physical restraint techniques. Training in crisis intervention applied behavior analysis (ABA), pivotal response training, discrete trial training, Floortime Assessment, visual communication systems and/or Picture Exchange Communication System (PECS) highly desirable. Must complete Pro-Act Training within 6 months of hire. Upon Conditional Offer of Employment: DOJ and FBI Criminal Background Check TB Test within the last 60 days (Education Code 49406, Assembly Bill 1667) Complete district Mandated Reporter training, Sexual Harassment, etc. Must obtain and maintain First Aid/CPR Certificate (In-Person Training ONLY) Pre-Employment Physical Evaluation conducted through the District (Minimum 50 pounds) Comments and Other Information: The Folsom Cordova Unified School District prohibits discrimination, intimidation, harassment (including sexual harassment) or bullying based on a person's actual or perceived ancestry, color, disability, gender, gender identity, gender expression, immigration status, nationality, race or ethnicity, religion, sex, sexual orientation, or association with a person or a group with one or more of these actual or perceived characteristics. For questions or complaints, contact: Jim Huber, Ed.D., Assistant Superintendent, Educational Services Compliance Officer, Section 504 Coordinator, ADA Coordinator (students) **************** ************ x 104580 Shannon Diaz, Director of Compliance Compliance Officer and Title IX Coordinator *************** ************ x 104415 1965 Birkmont Drive Rancho Cordova, CA 95742 The Folsom Cordova Unified School District does not discriminate on the basis of sex and prohibits sex discrimination in any education program or activity that it operates, as required by Title IX and its regulations, including in admission and employment. Inquiries about Title IX may be referred to the Folsom Cordova Unified School District's Title IX Coordinator, the U.S. Department of Education's Office for Civil Rights, or both. The District Title IX Coordinator is: Shannon Diaz, Director of Compliance Compliance Officer and Title IX Coordinator *************** ************ x 104415 1965 Birkmont Drive Rancho Cordova, CA 95742 The District nondiscrimination policy can be located at: ************************************************************************* The District's nondiscrimination complaint procedures can be located at: Students: ************************************************************************** Staff: *************************************************************************************** To report information about conduct that may constitute sex discrimination or sex-based harassment, or make a complaint of sex discrimination or sex-based harassment under Title IX, please refer to: Students: ****************************************************************************** Staff: *********************************************************************************** This employer participates in E-Verify and will provide the federal government with your Form I-9 information to confirm that you are authorized to work in the U.S. Este empleador participa en E-Verify y proporcionará al gobierno federal la información de su Formulario I-9 para confirmar que usted está autorizado para trabajar en los EE.UU

Pay: $23/hour Full -Time Shift: 8:00am - 4:30pm Monday - FridayUrgently Hiring - Immediate Start! Are you an organized, detail -oriented individual with excellent multitasking skills? We're looking for a reliable Personal Assistant/Administrative Assistant to support our team and help keep operations running smoothly. What You'll Do: Manage schedules, appointments, and travel arrangements. Handle emails, phone calls, and correspondence on behalf of the team. Organize and maintain files, records, and documentation. Perform general office duties, including data entry, invoicing, and supply management. Assist with personal errands and tasks as needed. Coordinate meetings, prepare agendas, and take meeting minutes. RequirementsWhat We're Looking For: Strong organizational and time management skills. Excellent verbal and written communication abilities. Proficiency in Microsoft Office Suite (Word, Excel, Outlook) and Google Workspace. Ability to work independently and prioritize tasks effectively. A proactive attitude and problem -solving mindset. Previous experience in a personal or administrative assistant role is required. URGENT START! 8:00PM -4:30 PM Monday - Friday

Procom is a leading provider of professional IT services and staffing to businesses and governments in Canada. With revenues over $500 million, the Branham Group has recognized Procom as the 3rd largest professional services firm in Canada and is now the largest “Canadian-Owned” IT staffing/consulting company. Procom's areas of staffing expertise include: • Application Development • Project Management • Quality Assurance • Business/Systems Analysis • Datawarehouse & Business Intelligence • Infrastructure & Network Services • Risk Management & Compliance • Business Continuity & Disaster Recovery • Security & Privacy Specialties• Contract Staffing (Staff Augmentation) • Permanent Placement (Staff Augmentation) • ICAP (Contractor Payroll) • Flextrack (Vendor Management System) Job Description Administrative Assistant - Commercial Real Estate On behalf of our client, Procom Services is searching for a Administrative Assistant - Commercial Real Estate for a contract opportunity in San Francisco (Financial District), CA. Administrative Assistant - Commercial Real Estate Job Details The successful candidate will be able to demonstrate core competencies in the following areas: Provide administrative support for REMS management team. Administrative duties include, but are not limited to, phones, mail, supplies, correspondence, filing, copying and faxing Establish and maintain strong and positive relationships with all property tenants, vendors, and contractors. Establish and maintain property, lease and vendor files (including but not limited to contact lists, inventory lists, correspondence, etc). May assist with monitoring aged receivables and collection efforts on a monthly basis Assist Property Management staff in preparation of various reports including, but not limited to, monthly and quarterly reports. Assist in maintaining service contracts, tracking expirations and prepare bid packages when necessary. Assist with coding invoices for payment and processing Receive and log work order calls, create and dispatch work orders, or facilitate and maintain tenant work order system such as IMPAK. Track vendor and tenant certificate of insurance expiration dates, request renewals, ensure compliance with standard coverage terms and conditions. Other duties as assigned. Administrative Assistant - Commercial Real Estate Mandatory Skills The successful candidate will possess the following required degrees, certificates or competencies: Proficient in Microsoft Office Suite. Familiarity with real estate software such as Yardi, MRI, etc. Familiar with contract and leasing agreements preferred. High School Diploma or GED required. 0-2years Real Estate/Property Management administrative experience preferred. Independent, self-starter, team player, attention to detail. Provides high degree of professional customer service to both internal and external parties. Excellent communications and organization, follow-through and follow-up, meet commitments and deadlines. Ability to work well under pressure with strong personalities. Administrative Assistant - Commercial Real EstateStart Date ASAP Administrative Assistant - Commercial Real Estate Assignment Length 3 to 4 months Additional Information All your information will be kept confidential according to EEO guidelines. Please send your resume in Word format only.

ABOUT THE COMPANY Camden Center is a partial hospitalization and intensive outpatient treatment center that offers comprehensive, multi-disciplinary treatment for psychiatric and addictive disorders. Our staff is comprised of nationally recognized medical doctors, psychotherapists, and integrative medicine specialists who have been recruited as experts in their field to work with our patients. Camden Center is a medical organization established and operated by physicians, and is founded on the principles of clinical excellence, compassionate care, and respect for our patients. ABOUT THE POSITION The administrative assistant position is an entry-level position, ideal for motivated new talent who have a strong interest in the mental health field and/or want to grow into a senior administrative role. If you are interested in a mental health career, this role will provide you with unparalleled access to clinical meetings, where you will learn how experts in psychiatry, psychology, and social work approach and implement best-in-class treatment for our patients. If you are interested in an administrative career, you will appreciate that one of our company values is nurturing and developing our employee's careers, which is why we have a proven track record of identifying internal talent and promoting within. RESPONSIBILITIES: The administrative assistant will be expected to provide clerical support to all Camden Center staff. The administrative assistant will also be responsible for greeting visitors as they arrive, directing them to various offices when appropriate, and maintaining a welcoming environment. Core duties and responsibilities include: Answer phones, transfer calls to the appropriate station, and take detailed messages as needed; differentiate urgent messages and regular calls that can be returned at the end of the day Manage calendars for patients and staff Compose emails to patients, staff, and associates with professionalism Use discretion and good judgment in handling sensitive and confidential information Follow all HIPAA regulations, requirements, and guidelines Organize patient files and information into Medical Records Database and Google Drive Take inventory of office and clinical supplies and place orders/restock as needed Maintain cleanliness and upkeep of common areas and therapy offices Prioritize multiple tasks, meet deadlines, and maintain excellent attention to detail Collect samples and prepare urinary analysis screenings for laboratory testing Distribute medication and take vitals as directed by the medical team Open to learn and adapt to new responsibilities POSITION REQUIREMENTS: Strong computer and internet research skills; proficiency in the use of Google Workspace Professionalism of the highest caliber in all interactions with patients and staff Excellent interpersonal skills Ability to work well with all levels of management, staff, patients, and vendors Must be able to legally work in the United States and provide documentation (2 forms of ID and/or Green Card) Must be able to sit and stand at length (up to 4-hours) Must be able to lift, push, and pull up to 25-pounds Must be able to kneel, bend, and squat ---------------------------------------------- 40 hours/week. Pay range is $25.00/hour - $28.00/hour to commensurate with experience. Benefits for full-time employees include medical, paid and sick time off, matching 401(k), holiday pay, and a flexible spending account. Job Type: Full-time