Manager's assistant/administrative assistant jobs in Victorville, CA - 50 jobs

One of the Antelope Valley's largest and most successful consumer facing companies is in immediate need of the right individual. This administrative position is demanding but very rewarding. You will work directly for the CEO. You must be willing to do a variety of tasks. This is a great opportunity to work in a very fulfilling environment and do good for the community. We work hard and have fun at the same time. Salary is $68,640. Bonus potential. Must be available to start within 1 week or less. Compensation: $68,640.00 per year

Our Company ResCare Community Living The Administrator maintains comprehensive management authority for the location, managing the programmatic, operational, human resources, financial, and political functions essential to both maintaining existing and new opportunities. The administrator/back-up administrator will meet qualifications pertinent to EBSH. Responsibilities Ensures the implementation of programs to evaluate, recognize, and develop employees and a positive work environment Ensures all staff receives training and supervision to meet performance expectations Promotes a learning environment at all levels Arranges for special provisions for the care, supervision, safety, and guidance of clients with various needs including visual or auditory deficiencies Arranges for clients to attend available community programs for those who have needs identified in their IBSP that cannot be met by the facility but can be met by community programs; Such arrangements will include, but not be limited to, arranging for transportation Provides or ensures other staff is providing all services to clients that are required by applicable law and regulation, including those services identified in the client's IBSP To serve as head of Individual Behavior Support Team Obtains a copy of the medical assessment of the client, which at minimum meets title 22 requirement and places medical assessment within client file Ensures completion of a written Individual Behavior Supports Plan Within 30 days of admission, the administrator with input from IBST will ensure update of the written IBSP Responsible for coordinating the development and updating the Individual Behavior Support Plan and Functional Behavioral Assessment for each resident Assigns a QBMP to each resident and assure a minimum of six hours per month of behavior consultation, which includes review, implementation, and training of the direct care staff on behavior assessments and behavior interventions must be provided to each resident by a QBMP Administrator will assure this time will be documented in client file In addition to the six hours of QBMP hours to each resident, administrator will ensure provision of a minimum of an additional six consultant hours per month per resident according to the needs of the resident and discussed and documented via the IBSP Ensures that direct care staff complete a minimum of 32 hours of on-site orientation within the first 40 hours of employment Ensures that direct care staff receive a minimum of 16 hours of emergency intervention training and renew Ensures that prior to providing direct care to residents, direct care staff receive hands on training in first aid and cardiopulmonary resuscitation. Certifications are to be kept in facility files by Administrator Oversees all assigned legal, contractual, and regulatory compliance initiatives Oversees internal and external audit processes Implements agency and state quality assurance programs Initiates and performs activities to ensure compliance with all ResCare and licensee policies and quality management initiatives to ensure responsiveness to customer needs Develops internal and/or external business per strategic plan Troubleshoots problem areas as they develop and objectively assess facility operations and programs, providing feedback to the licensee and making recommendations for addressing problems as they are identified Implements and analyzes person(s) served/staff incident tracking system Develops an administrative plan and procedures to define lines of responsibility, workloads, and staff supervision according to expectations of an EBSH home Ensures human resources policies and practices are followed Reports on the operational key indicators Organizes the work of the facility and appropriately delegate responsibilities to other staff members Be on-call 24/7 and respond to all calls within 20 minutes May perform direct care services to persons served, as needed, but will sign-in as a DCS or lead DCS Communicates changes in policies and procedures Monitors and supports direct reports in professional development and growth Maximizes use of financial resources through staffing models and according to EBSH approved staffing scheduled designated by DS6023 and DS6024. Oversees and participates in the hiring process of all assigned positions in accordance with local, state, and federal employment law Recruits qualified staff and handle termination of staff as needed About our Line of Business ResCare Community Living, an affiliate of BrightSpring Health Services, has five decades of experience in the disability services field, providing support to individuals who need assistance with daily living due to an intellectual, developmental, or cognitive disability. We provide a comprehensive range of high-quality services, including: community living, adult host homes for adults regardless of disability, behavioral/mental health support, in-home pharmacy solutions, telecare and remote support, supported employment and training programs, and day programs. For more information, please visit ******************************* Follow us on Facebook and LinkedIn. Additional Job Information High School Diploma DSP 1 DSP 2 RBT Bachelor in Psychology or Behavioral Health Science Salary Range USD $33.80 / Hour

Administrative Assistant REPORTS TO: Nursing Home Administrator DEPARTMENT: Admissions OVERVIEW OF THE JOB The primary responsibility of your job position is to assist in directing the day-to-day functions and will attend AM meetings. You are delegated the administrative authority, responsibility, and accountability necessary for carrying out your assigned duties. KEY RESPONSIBILITIES: Assist in the administrator with the administrative tasks in developing, maintaining, evaluating and directing the day-to-day functions of the facility, its programs and activities Assist in the development and implementation of our written policies and procedures Maintain an adequate liaison with families and residents Assist in the recruitment process Serve on various committees of the facility. Schedule and participate in departmental meetings. May facilitate orientation and on-the-job training. Ensure all personnel attend and participate in facility required in-service training programs. Demonstrate a passion for caring as evidenced by interaction with co-workers, residents, families, and visitors. May be responsible for ensuring that resident funds maintained by the facility are managed in accordance with the resident's re quest. Maintain confidentiality of all resident care information. Perform all other duties, as requested TALENT: Relationship Building Have a caring attitude and sincere interest in others Demonstrate friendliness and enthusiasm Build relationships with all types of people Influencing Communicate effectively Executing Self-directed Ability to organize and prioritize Ability to exercise judgment and display understanding Detail oriented and follow through Strategic Thinking Solve problems effectively Creative in coming up with options and variety Curiosity and desire to learn SKILLS AND KNOWLEDGE: Must have advanced computer skills Must be knowledgeable of computer systems, system applications, and other office equipment. EDUCATION AND EXPERIENCE: Education: High School diploma required Associates Degree in Business Administration or Health Administration not required but preferred Experience: Working knowledge of nursing facility operational standards and requirements of participation preferred Training will be provided Job training: how long it usually takes to competently perform this job when the incumbent has the minimum knowledge, skills, and abilities, work experience and/or education: up to 3 months up to 6 months up to 1 year 1 -2 years 3 - 5 years 5+ years PHYSICAL REQUIREMENTS: Must be able to relate to and work with ill, disabled, elderly, emotionally upset, and at times hostile people within the facility Must meet the general health requirements set forth by the policies of this facility, which includes a mental and physical examination Must possess sight/hearing senses, or use prosthetics that will enable these senses to function adequately so that the requirements of this position can be fully met Must be able to push, pull, move, and /or lift a minimum of 10 pounds to a minimum height of 5 feet and be able to push, pull, move, and/or carry such weight a minimum distance of 50 feet May be necessary to assist in the evacuation of residents during emergency situations WORK ENVIRONMENT: Works in all areas of the facility. Moves intermittently during working hours. Is subject to frequent interruptions. Is involved with residents, personnel, visitors, government agencies/personnel, etc., under all conditions and circumstances. Is subject to hostile and emotionally upset residents, family members, etc. Communicates with the maintenance personnel, nursing staff, and other department supervisors. Works beyond normal duty hours, on weekends, and in other positions temporarily, when necessary. Is subject to call back during emergency conditions (e.g., severe weather, evacuation, post-disaster, etc.). Is subject to injury from falls, burns from equipment, odors, etc.throughout the workday, as well as reactions from dust, disinfectants, tobacco smoke, and other air contaminants. Is subject to exposure to infectious waste, diseases, conditions, etc., including TB and the AIDS and Hepatitis B viruses. May be subject to the handling of and exposure to hazardous chemicals. OTHER: Must possess a valid and unrestricted Driver's License Must possess the ability to deal tactfully when personnel, residents, family members, visitors, government agencies/personnel and the general public Must not pose a direct threat to the health or safety of other individuals in the workplace

WHO ARE WE: Barstow Community College is a designated Hispanic Serving Institution, with 58% of our students identifying as LatinX (44%) or African American/Black (14%). Tucked away in the Mojave Desert, BCC offers the tools to improve the lives of our students, their families, and our community. WHO WE ARE LOOKING FOR: We are looking for applicants who understand the benefits that diversity brings to a professional educational community and who are committed to our mission of enhancing our community; applicants who are excited about supporting the academic success of all our students, including students of color, students with disabilities, first-generation to college, veterans, students with diverse socio-economic backgrounds, and students of diverse sexual orientations and gender expressions. The successful candidate will demonstrate experience and knowledge in administrative and clerical support and a commitment to transformational, culturally responsive education in a collegial and collaborative student-centered environment. If this sounds like you, you belong here! SUMMARY We are looking for applicants with various levels of administrative and clerical experience. Assignments offered may vary from on-call assignments to longer term substitute positions. In this role you will perform a variety of office secretarial and general clerical support duties, usually following well-established policies, procedures, and routines; including but not limited to reception, transcription of documents in established formats, document filing and retrieval, and basic record keeping.ESSENTIAL DUTIES AND RESPONSIBILITIES * Answers a multi-line telephone and serves as receptionist to staff, students, and the public. Answers inquiries, makes appointments and provides information concerning standards, procedures and programs. Establishes and maintains a positive image of the department to staff, students, and the public. * Performs clerical and typing work related to the office to which assigned. Maintains confidentiality of information processed or received during the course of performing assigned duties. * Establishes and maintains files as directed. Distributes, monitors, and receives documents for filing. * Posts alphanumeric information to records, making arithmetical computations and securing information from clearly indicative sources. * Provides information and assistance related to department or program services, requirements and operations. * Composes routine correspondence. Prepares reports, documents, forms and other related materials. Prepares educational materials such as, but not limited to tests, handouts, and rosters. * Review, edit, and proof correspondence, reports, documents, and records for accuracy, completeness, and conformance to applicable rules and regulations. May assist students and others with completion of forms. * Assists in arranging and scheduling meetings and appointments. May prepare agendas and record meeting minutes. May make travel arrangements as instructed. * Receives and processes document copying orders. Prioritizes, processes, packages and distributes completed orders. Maintains cleanliness of the document processing room. * Maintains a supply of materials inventory. Requests materials and supplies from internal sources. * Performs other duties as assigned that support the overall objective of the position. KNOWLEDGE AND SKILLS Requires working knowledge of modern office practices, procedures and equipment including receptionist and telephone techniques and etiquette. Requires a working knowledge of computer-aided word processing software. Requires knowledge and understanding of the principles and procedures of alphanumeric record keeping. Must understand mathematics sufficient to perform columnar calculations, decimals, fractions, etc. Requires sufficient English language skills to compose correspondence and review documents for grammar, spelling and punctuation. Must have sufficient communication skills to greet and work cooperatively with customers. ABILITIES Requires the ability to perform the duties of the position efficiently and effectively, under general supervision. Must be able to learn and understand the policies, procedures, and work routines of the department. Requires the ability to operate standard office machines and equipment, including personal computer keyboards, switchboards, copiers, calculators, printers, etc. Must be able to organize and maintain records. Requires the ability to plan, organize, and complete work to meet established deadlines. Requires the ability to communicate with peers and other staff, students, and the public in a manner reflecting positively on the department and College. May require the ability to perform work assignments at all College locations. PHYSICAL ABILITIES Requires sufficient hand/eye coordination and manual dexterity to use a personal computer keyboard at 40 wpm from clear copy. Requires sufficient visual acuity to read printed material. Requires speech and hearing ability to carry on conversations in person and over the phone. Requires the ability to reach and pull materials from files and shelves. WORKING CONDITIONS Work is performed indoors where minimal safety considerations exist. MINIMUM QUALIFICATIONS The position requires a High School diploma supplemented by course work in general office skills plus 1 year of general clerical, data entry, and production keyboarding experience. LICENSES AND CERTIFICATES May require a valid driver's license.

DEPARTMENT: 150 - Admissions / STATUS: Part-Time / CLASSIFICATION: Student-Non-Exempt / RANK: Student / DATE LAST UPDATED: May 2022 GENERAL DESCRIPTION The Office of Admissions is seeking a friendly, organized individual for the Undergraduate Admissions Assistant in the Office of Admissions. Life Pacific University has a strong institutional commitment to the achievement of excellence and diversity among its faculty and staff, and strongly encourages candidates to apply who will enrich LPU's academic and culturally inclusive environment. The primary function of this job is to assist with application processing, communication to applicants and provide administrative support to Undergraduate Admissions Staff. ESSENTIAL DUTIES Preferred but not required bilingual English/Spanish Process application materials that are received by the Office of Admissions, with focus for Undergraduate applicants. Enter prospective student information into the student database system. Assist the Admissions Counselor with application processing and follow-up with prospects and families. Ensure compliance with LPU processing and file maintenance standards. Provides secretarial support to the Undergraduate Admissions staff. Interacts with other campus departments. Update content and maintain applications and forms. Represent the University at events when needed. The primary responsibility of the Undergraduate Admissions Assistant/Intern is to respond to inquiries from a variety of sources and provide information to necessary parties in a timely and professional manner. Is prepared to handle large call/email volumes and work in a deadline-driven environment. This position serves as a backup processing specialist, data entry, and all other admission document processor This shall include, but is not limited to, the above duties Assists the undergraduate Admissions Staff with on-campus events Requirements MINIMUM REQUIREMENTS Must be a current LPU student in good standing. GPA of 3.0 or higher is preferred. At least one year of experience in an administrative and office setting. Ability to quickly learn new computer programs. Proficient working computer knowledge: Microsoft Outlook, Word, PowerPoint, and Excel Extremely detail oriented and ability to follow processes, rules, and instruction. Ability to communicate clearly and effectively with students, parents, pastors, faculty, staff, & leaders (solid interpersonal, public address, written/verbal communication skills are a must) Strong organizational skills and the ability to work unsupervised. Ability to communicate clearly, orally and in writing, to students, parents, pastors, faculty, and staff. Ability to relate well with students, college offices, and visitors in a friendly and flexible manner. Demonstrates good personal appearance and pleasant telephone voice. Knowledge and acceptance of principles and philosophies of the University. Ability to work in a fast-paced, deadline-driven environment. Demonstrate professional business communications and procedures. Demonstrates experience in customer service role in an office environment with a high-volume workload. Must have a valid CA state driver's license. This job description is not designed to cover or contain a comprehensive listing of activities, duties, or responsibilities required of the employee and is subject to change and revision when necessary.

McKinley: Youth, Family, and Community are what we are all about! We offer a great working environment and benefits package! McKinley encourages growth so that you can Be your Best H.U.M.A.N. At McKinley employees share a set of guiding principles: We embrace a culture that is Hopeful, Understanding, Moral, Awesome, Nurturing. - H.U.M.A.N. The Company: McKinley is a highly respected welfare organization with a comprehensive array of programs and services which touch nearly 1,800 lives annually including short term residential treatment program (STRTP), Foster Care, Adoptions, Mental Health Services, and Special Education. McKinley has 5 locations throughout southern California with our main campus located in San Dimas. We embrace a culture that is H.U.M.A.N.- Hopeful, Understanding, Moral, Awesome, Nurturing. McKinley has created a Hopeful environment, in which we choose optimism in finding the motivation to achieve our greatest dreams. We are a team dedicated to Understanding individual needs and do so by listening and embracing each individual s stories. We strongly embrace our agency s Morals by treating everyone with kindness and respect. At McKinley, we acknowledge our team member s and clients Awesome qualities by celebrating what makes each individual unique. We are dedicated to Nurturing a Trauma-Informed Integrated Care approach that has created a unique culture within the organization. We celebrate diversity by our commitment to cultivating an inclusive and affirming environment for all. The Position: The Administrative Assistant provides comprehensive administrative and office support to the leadership team, ensuring efficient day-to-day operations and effective coordination across departments. This role serves as a key point of contact for internal and external stakeholders and supports leadership through scheduling, communication, documentation, and project coordination. Compensation and Benefits: The pay range we re offering is $22.00-$28.00 hourly depending (Based) on experience. Our people are the heart of our organization, which is why we offer robust benefits to support your health and wellness as well as your personal and financial well-being. Medical, Dental, and Vision Insurance- we offer a company defined contribution of $620/month Life Insurance Flexible Spending Account Paid Time Off Sick Time Paid Holidays 403(b) retirement plan with company match up to 3% Employee Assistance Program Tuition Reimbursement Employee Referral Bonus Credit Union Membership Training Opportunities to Further Personal and Professional Growth EDUCATION / EXPERIENCE REQUIRED: High School diploma, BA preferred 2 years of Administrative Assistant or office experience Bilingual Spanish-speaking preferred OTHER SKILLS REQUIRED: Strong proficiency in Google Workspace and other related software Strong organizational and project management coordination skills, including tracking timelines, deliverables, and follow-up items Excellent oral, written, and interpersonal communication skills Exceptional customer service skills, both in person and over the phone, with internal and external stakeholders Highly organized, detail-oriented, and able to manage multiple priorities in a fast-paced environment Strong time management skills with the ability to meet deadlines with minimal supervision Ability to work independently while also contributing effectively as a team member Professional demeanor with the ability to represent the organization appropriately at all times Ability to maintain strict confidentiality and professional boundaries with leadership, team members, and clients Ability to write, speak, and interact in a clear, professional, and respectful manner PHYSICAL SKILLS REQUIRED: Must pass a pre-employment physical examination, tuberculosis (TB) test, and drug screening Ability to sit for extended periods while working at a computer and performing administrative and project management tasks Ability to stand and walk intermittently throughout the workday Ability to use hands and fingers to operate a computer keyboard, mouse, telephone, and other standard office equipment Ability to read, write, and communicate effectively in person, over the phone, and via electronic communication Ability to occasionally bend, stoop, kneel, reach, and lift or carry materials weighing up to 15 pounds Ability to travel between sites or attend meetings as needed CLEARANCES REQUIRED: Department of Justice (DOJ), Federal Bureau of Investigation (FBI), Child Abuse Index (CACI) Insurability under Corporate Automobile Insurance DESCRIPTION OF DUTIES: Provide comprehensive administrative and project coordination support to the leadership team across multiple departments Manage calendars, schedule appointments, and coordinate meetings; prepare agendas, take detailed minutes, and track follow-up action items Support assigned projects by tracking timelines, coordinating deliverables, maintaining documentation, and ensuring timely follow-through Serve as a point of contact for internal and external stakeholders and route inquiries appropriately Answer, screen, and direct incoming phone calls and provide general front desk coverage as needed Prepare, compile, and distribute reports, presentations, and correspondence Develop, organize, and maintain electronic and paper filing systems, including Google Drive and shared drives Coordinate travel arrangements and submit or reconcile expense reports Conduct routine site camera checks on assigned days and report concerns Assist with the review and organization of camera footage and documentation related to incidents, violations, or damages as directed Track and compile vehicle-related administrative data, including mileage, fuel usage, registrations, and reports, for leadership review Assist with insurance-related and compliance-related project coordination, including documentation tracking and follow-up Support audit and compliance projects by organizing materials, tracking requirements, and coordinating responses Assist with the receipt, organization, and tracking of vendor bids and related documentation Provide administrative support for special projects as assigned Perform general office support functions, including filing, scanning, copying, and mail processing Perform all other related duties as assigned Why Should You Apply? Our Mission- work for an organization that makes a real difference in people s lives Competitive pay Several benefit options Employee tuition reimbursement Great training for staff Join McKinley to Be Your Best H.U.M.A.N.

Job DescriptionBenefits: 401(k) matching Dental insurance Health insurance Paid time off Vision insurance The PIM Assistant ensures product data across the catalog is accurate, complete, and ready for all digital marketplaces. This role supports the PIM Lead by maintaining Salsify data, validating attributes, organizing digital assets and server folders, assisting with SEO-focused copywriting, and coordinating with overseas teams to ensure smooth data flow and timely updates. The goal: a clean, optimized, high-performing product catalog with consistent data and strong marketplace execution. Primary Responsibilities Product Data Maintenance (Salsify / PIM Systems) Enter, update, and validate product attributes (dimensions, bullets, materials, UPCs, care instructions). Ensure attribute completeness in line with inheritance rules and channel requirements. Set up new SKUs, variations, collections, and structure in Salsify. Identify missing or incorrect data and resolve in collaboration with PIM Lead and overseas teams. Support content enrichment, including descriptions and brand voice alignment. Coordination with Overseas Team Communicate daily/weekly with overseas product data, sourcing, and content teams. Provide clear instructions, attribute templates, task updates, and follow-up notes. Ensure data sent from overseas is accurate, formatted correctly, and delivered on schedule. Act as a bridge between overseas teams and internal departments for catalog updates. Digital Asset & Server Folder Organization Upload, label, and categorize images, swatches, 3D files, and marketing assets in Salsify and server folders. Maintain a consistent, logical folder structure in shared drives to support cross-department efficiency. Ensure assets meet marketplace requirements (size, naming, orientation). Channel Readiness & Syndication Support Prepare SKUs for publication by ensuring all required fields are complete per channel. Monitor readiness scores and correct deficiencies before syndication. Assist with publishing products to Amazon, Walmart, Wayfair, Shopify, Target (Asenda), etc. Track syndication errors and assist in resolving blockers. SEO & Listing Optimization Conduct basic keyword research to support SEO optimization for marketplace listings. Write or edit copy for titles, bullet points, search terms, and product descriptions. Ensure copy aligns with brand voice and meets each marketplaces guidelines. Support A/B testing recommendations for SEO improvements. Reporting & Catalog Accuracy Support weekly snapshot reporting (conflicts, missing attributes, listings under maintenance). Update internal SOPs, compliance checklists, and documentation. Identify data gaps and underperforming content. Marketplace Issue Support Assist with resolving suppressions, pricing conflicts, compliance rejections, and attribute violations. Track issue logs and follow marketplace support tickets to resolution. Cross-Functional Collaboration Work with Product Development, Marketing, and eCommerce teams to ensure data accuracy. Communicate proactively when information is missing, unclear, or needs verification. Skills & Requirements Technical Skills Experience with PIM systems (Salsify preferred). Strong data accuracy and attention to detail. Basic SEO knowledge, including keyword research and marketplace copywriting. Familiarity with eCommerce marketplaces (Amazon, Walmart, Wayfair, Shopify). Proficiency with Excel/Google Sheets (VLOOKUP, filters, cleanup tools). Ability to maintain organized server folder structures. Ability to coordinate tasks and follow up with overseas teams. Soft Skills Highly organized, task-oriented, and detail-focused. Strong written and verbal communication. Comfortable asking for clarification and escalating data inconsistencies. Ability to follow structured SOPs and maintain consistent workflows. Strong sense of urgency with a commitment to accuracy. Salary Range is $20.00 to $23.00 per hour

In-Home Supportive Services (IHSS) Public Authority is seeking Senior Office Assistants (Contract) to perform complex and specialized clerical duties in support of the Department various divisions Registry, Enrollment and CBI. The CBI team processes approximately 1,000 fingerprints of IHSS providers on average each month. The CBI Case Management, Information and Payrolling System (CMIPS) Term clerk processes about 300-900 provider termination letters along with No Longer Interested (NLI) Forms sent to the Department of Justice (DOJ) on a monthly basis. * Process fingerprint Live Scan Form paperwork. * Process providers terminated due to no payroll activity over one (1) year, including mail outs, data entry, and notating tracking systems. * Assist with training activities for consumers and Providers, which include maintaining and updating training materials, creating training documents, recruiting training attendees, and updating training information line; and assist in the demonstration and instruction of Timesheet Training Clinics in each office. * Prepare and conduct criminal background checks and verify qualifications of potential Providers for the purpose of referring qualified Providers from the registry to IHSS consumers. * Conduct home visits for IHSS Provider eligibility. * Resolve Provider conflicts regarding Provider application, training, benefits, and employment verification. * Receive, process, and direct incoming telephone and mail communications. * Process No Longer Interested (NLI) forms to be sent to the Department of Justice (DOJ). * Verify DOJ clearance reports. * Process registry clerk list, which includes thorough research, notating databases, and providing fingerprint information to the registry clerks. * Provide general information regarding the fingerprint process, DOJ, and the processing timeframe; and serve as liaison with the Department of Justice for purposes of Provider clearances. * Maintain the security and confidentiality of Individual Provider (IP) and IHSS PA consumer records in the computerized database as well as hard copy files. * Keep track of all orientation materials for their prospective office to assure enough materials are available for each orientation and following the ordering of forms and procedures. * Prepare, compose, and type or assemble a variety of information into proper form from outline instructions or established procedures. * Process all registry closed files on a monthly basis or as needed according to date. * Prepare statistical reports on program productivity, service and criminal background. * Assist with the Provider Benefits Program including health, worker's compensation, unemployment and disability benefits and claims. * Provide support with in-person meetings, and recruitment. * Perform special projects and other duties as assigned. * Provide backup to reception and other IHSS PA OA II and OA Ill clerical assignments. * Provide vacation coverage and temporary relief as required. * Must be able to travel throughout the County. Current vacancy exists in San Bernardino; candidates may be considered for other locations if additional vacancies become available. NOTE: These are contract positions for the Public Authority. Incumbents will not attain status as County employees. Excellent benefits include: Health and Dental coverage for employee and eligible dependents; Vision coverage for employee; paid Vacation, Holidays, and Sick Leave. THE DEPARTMENT The Public Authority is a governmental entity established by State law to work in conjunction with San Bernardino County's IHSS Program. The IHSS Program helps eligible low-income Seniors and persons with disabilities to remain independent by making funding available for them to employ a home care provider. The Public Authority is responsible for establishing and maintaining a registry of providers and for county-wide service that recruits, screens, matches, and refers registered home care providers to eligible IHSS recipients. To find out more about this governmental entity, visit their website: *************************** CONDITIONS OF EMPLOYMENT Travel: Must be able to travel occasionally to different locations throughout the County. At the time of hire, a valid California Class C driver license and proof of automobile liability insurance must be produced and maintained for the individual providing the transportation. Background: The applicant must clear a DOJ background for Criminal Offender Record Information (CORI) access within 3 months of hire date or will be terminated. Sponsorship: Please note San Bernardino County is not able to consider candidates who will require visa sponsorship at the time of application or in the future. Must possess and maintain a valid California Driver License. Option 1: Six (6) months of full-time office clerical experience gained at San Bernardino County. Duties must include a variety of office clerical tasks, including public contact, computer usage, typing, filing, answering the telephone, and data entry. Option 2: One (1) year of full-time work experience performing clerical functions in an office environment. Duties must include a variety of office clerical tasks, including public contact, computer usage, typing, filing, answering the telephone, and data entry. NOTE: Job duties must be clearly stated on the job application. Retail sales and food service experience is not considered qualifying. Experience in a California Public Human Services Program (i.e., Public Authority, Transitional Assistance, Children and Family Services, Aging and Adult Services, Child Support, or Preschool Services) is highly desirable. Applicants who have experience working in a confidential environment and general knowledge of elderly and disabled home care needs and issues are encouraged to apply. Computer Experience managing and maintaining a computer database and Windows operating systems is desirable. Applications will be reviewed by the hiring department and the most highly qualified candidates may be contacted by Public Authority for the next steps of the process. Application Procedure: To be considered for this excellent opportunity, please complete and submit the online employment application and supplemental questionnaire by 5:00 pm, Friday, January 23, 2026. (Resumes will not be accepted in lieu of the application and/or supplemental questionnaires.) To ensure timely and successful submission of your online application, please allow ample time to complete your application and consider having your profile created and or updated before applying for the position. Applicants will be automatically logged out if they have not submitted the application and all required materials prior to the posted deadline. Once your application has been successfully submitted, you will receive an on-screen confirmation and an email. We recommend that you save and/or print these for your records. If you require technical assistance, please follow this link to review the Government Jobs online application guide, or contact their Toll-Free Applicant Support line at **************. Please note that Human Resources is not responsible for any issues or delays caused by the internet connection, computer or browser used to submit the application. EEO/ADA: San Bernardino County is an Equal Employment Opportunity (EEO) and Americans with Disabilities Act (ADA) compliant employer, committed to providing equal employment opportunity to all employees and applicants. ADA Accommodation: If you have a disability and require accommodations in the testing process, submit the Special Testing Accommodations Request Form within one week of a recruitment filing deadline. For more important details, review the Applicant Information and County Employment Process.

ConGlobal is the industry-leading provider of intermodal rail terminal services, auto loading and unloading, and container depot services. We pride ourselves on delivering superior, reliable service through a broad scope of offerings and an exemplary safety record. We are currently seeking Operations Administrative Assistant to support daily terminal operations by providing administrative and operational support in a fast-paced, safety-focused environment. 📍 1315 West Kingman Street San Bernardino, California 92411 United States 💲 Starting Pay: $20.00- $26.00 hourly 🕐 Status: Full-Time | Immediate Hire 🕔 Schedule: Open availability required, including all shifts, weekends, and holidays. Responsibilities Administrative Support Support general business operations through administrative duties in the office Assist with daily communication to ensure all team members are aligned on the operational plan Support team meetings, safety briefings, and shift turnover meetings Maintain accurate records of customer equipment and inventory Operations Support Transport work groups throughout the terminal using a shuttle van Pick up and transport employees for scheduled meal breaks Assist with load planning and evaluate inbound and outbound operations Support operational testing to ensure compliance with safety policies and procedures Enforce and uphold all ConGlobal rules, regulations, and policies We offer competitive pay, medical/dental/vision benefits, 401(k), paid training, career advancement and more. Qualifications Related administrative support experience Open Availability Required Good Typing skills Candidate must be organized and detail oriented Must demonstrate strong communication skills; both oral and written Maintain accurate records of customers' equipment inventory Exceptional organizational, multi-tasking and time management skills Proficiency in Microsoft Office / Web Based Data systems Strong Work Ethic Eagerness to learn in an upbeat atmosphere Eagerness to learn in an upbeat atmosphere Must pass a pre-employment background verification, physical and drug screening The Federal Rail Administration sets and enforces safety regulations and standards for railroad operations. Use of cannabis is strictly prohibited. If applicable for the position you are applying to, and if you are offered the position, you will have to take and pass a drug screen. Open availability

Job Description Fiore Legal is an incredibly fast-moving law firm that is all about delivering the absolute best client experience. We are currently looking for a motivated and detail-oriented legal assistant with a minimum of 2 years of experience to join our team of dedicated professionals. Our practice is primarily focused on automotive and premises personal injury cases. Here at Fiore Legal, we believe that reputation is everything. When clients trust us with their cases, we do everything in our power to help guide them and optimize their recovery. The ideal candidate will enhance the effectiveness of the firm by providing reliable and consistent support for their team and clients. The ideal candidate must be well-versed in the particulars of civil litigation, specifically trial preparation. We are looking for people who are: Kind and compassionate Service-oriented Respectful Collaborative Authentic and real Ethical Responsible and trustworthy Ambitious & Accountable for results Excellent communication and people skills are essential Candidates must be highly organized, able to work in a fast-paced environment, and handle multiple tasks simultaneously Outstanding attention to detail Compensation: $20 - $26 hourly Responsibilities: Communication with insurance companies, medical professionals, and other third parties. Assist with requesting numerous documents related to case workup, such as medical records, insurance letters, DMV documents, and more. Assist with organizing and maintaining clients' electronic files within our case management systems. Qualifications: Must be able to prioritize tasks with demanding deadlines and work in a fast-paced environment Candidates must have worked with legal software, case management, and docketing programs Proficient with MS Office products About Company At Fiore Legal, we're more than just a personal injury law firm-we're a team that genuinely cares about clients and each other. We work hard and maintain high standards to provide the best possible service, but we also value a supportive, balanced work environment. Our team members enjoy a culture of collaboration, where growth is encouraged, and a wealth of resources is available to help you succeed. If you're looking to make an impact, grow professionally, and enjoy your career, Fiore Legal could be the perfect fit for you.

Exact compensation may vary based on skills, experience and/or education, and location. This position is also eligible for an annual bonus. Assist Citizens Express Credit Manager and staff with various duties and the essential processing of Citizens Express Credit loan requests Essential Duties & Responsibilities Complies with and stays abreast of all policies and procedures, federal and state laws applicable to the job. Provide phone support and excellent customer service to department, Relationship Managers, and Managers. Review incoming credit requests for completeness and compliance with federal laws regarding application products. Review incoming credit requests for completeness, obtain required signatures for RCE's, and loan documentation requests. Review and prepare invoices for payment approval. Cross train in, and act as back-up for, Experian credit job functions. Participate in job related educational seminars/webinars to continually increase knowledge, stay abreast of new and upcoming legal, regulatory, and operational changes. Actively applies an understanding of the Bank's Loan Policy and procedures as they pertain to the Citizens Express Credit unit. Provide, present, and promote The Citizens Experience to all external and internal customers. Other duties as assigned. Supervisory Responsibilities This job has no supervisory responsibilities. Qualifications To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. Education and/or Experience High School diploma or GED; and six months related experience. Language Skills Ability to read and interpret documents such as safety rules, operating and maintenance instructions, and procedure manuals. Ability to write routine reports and correspondence. Ability to speak effectively before groups of customers or employees of organization. Mathematical Skills Ability to apply basic math concepts to add, subtract, multiply and divide in all units of measure, using whole numbers, common fractions, and decimals using a PC or calculator. Reasoning Ability Ability to apply common sense understanding to carry out instructions furnished in written, oral, or diagram form. Ability to deal with problems involving several concrete variables in standardized situations. Computer Skills To perform this job successfully, an individual should have a working knowledge of Microsoft Suite, specifically with Excel and with Word, and Outlook is required. Familiarity with Navigator and Director is highly desirable. Physical Demands The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this Job, the employee is regularly required to use hands to finger, handle, or feel and talk or hear. The employee is frequently required to sit. The employee is occasionally required to stand and walk. The employee must occasionally lift and/or move up to 10 pounds. Specific vision abilities required by this job include close vision. Work Environment The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. The noise level in the work environment is usually moderate. Salary Range:$20.00 To 24.08 Hourly Exact compensation may vary based on skills, experience and/or education, and location. This position is also eligible for an annual bonus.

Full-time Description High Integrity Professional Environmental Consulting Firm seeking a Scheduler, Administrative Assistant with experience or background working with scheduling and/or the environmental consulting industry. Requirements Administrative Assistant with experience or background working in data entry, scheduling and/or dispatching departments within the asbestos abatement, water restoration, and or environmental consulting industry. · Highly professional · 2 to 3 years of experience working within a scheduling database · Ability to manage data entry into multiple systems · Strong sense of urgency · Ability to multitask · Exceptional customer service · Experience in scheduling and dispatch · Self-motivated · Works well in a team environment · Excellent communications skills (verbal and written) · Versed in working in a fast-paced environment · Perform general scheduling and related duties for environmental testing services Salary Description $25 a hour - or higher depending on experience

The Administrative Assistant is the first point of contact for visitors and callers and plays a key role in maintaining a smooth and professional front office environment. This position is responsible for handling incoming communications, supporting internal teams with clerical and administrative tasks, and assisting with day-to-day office operations. The ideal candidate is organized, detail-oriented, and able to manage multiple priorities in a fast-paced environment. MAJOR DUTIES AND RESPONSIBILITIES Greet guests with a professional and friendly demeanor, ensuring they are assisted promptly and connected with the appropriate team members. Answer incoming phone calls, directing them to the right contacts or taking accurate messages when needed. Notify agents, managers, or staff immediately when clients or visitors arrive. Enter new client and agent information into internal platforms (e.g., Inbound system) to support follow-ups and data accuracy. Input insurance policy details into AI and digital systems, ensuring accuracy and timeliness. Scan and save insurance policies and related documents into client folders under the appropriate categories (e.g., New Business). Communicate with the Asia team and relevant agents to confirm the status of mailed policies (sent and received). Maintain the cleanliness and organization of the front desk and lobby area to ensure a professional appearance at all times. Manage conference room reservations; coordinate room usage schedules and communicate availability clearly with coworkers. Ensure timely distribution of mail to internal departments and individuals. Scan and forward important documents to designated contacts across multiple office locations. Assist with outgoing mail or materials, ensuring accurate labeling and delivery. Coordinate holding and release of checks, marketing materials, or policy packages as instructed. Provide general administrative support to team members and management, including special projects and time-sensitive requests. Train and mentor newly hired front desk team members, sharing best practices, office protocols, and system procedures. Stay informed on company policies and updates to answer common internal and external questions. BASIC QUALIFICATIONS High school diploma or equivalent; associate degree preferred. 1-2 years of experience in an administrative or front desk role. Proficient in Microsoft Office Suite (Outlook, Word, Excel) and comfortable learning new systems. Strong communication skills, both verbal and written. Excellent organizational and time management skills. Ability to maintain confidentiality and exercise good judgment. Bilingual skills (e.g., English/Mandarin) is required. WHO WE ARE With over 30 years of experience, TransGlobal has grown into the largest Asian-focused, all-in-one financial services platform in the U.S. We offer a comprehensive suite of services-including life and health insurance, annuities, real estate, private lending, tax and estate planning, and investment management-through a network of 30+ branches across 14 states and over 5,000 professional independent agents. Our mission is to deliver trustworthy, customer-centric financial solutions, all in your language and aligned with your goals. WHY JOIN US Industry Leader: Join the nation's largest Asian-focused financial services firm with a well-established brand and expansive network. Multilingual & Multicultural: Work in a dynamic, diverse environment that understands and serves multicultural communities. Career Growth: Access to cross-functional training, licensing support, and professional development opportunities. Collaborative Culture: Be part of a supportive team that values innovation, initiative, and shared success. Impactful Work: Help individuals and families achieve financial security and generational wealth. WHAT WE OFFER Competitive salary and benefits package. Opportunity to work in a collaborative and innovative environment. Professional development and growth opportunities. Pay starts at $21.92 ~ $24.23/hour based on experience.

Key Responsibilities Administrative Support: Answer and direct phone calls, take messages, and handle general inquiries. Greet and assist visitors in a professional and courteous manner. Manage incoming and outgoing mail, emails, and other correspondence. Prepare and edit documents, reports, and presentations as needed. Scheduling and Coordination: Schedule and coordinate appointments, meetings, and events. Maintain and update calendars for staff and management. Assist with travel arrangements and itineraries. Record Keeping and Documentation: Maintain accurate and up-to-date filing systems, both electronic and paper. Organize and store documents, records, and files in an easily accessible manner. Assist with data entry and ensure that all records are accurate and complete. Office Management: Order and maintain office supplies and inventory. Ensure that office equipment is properly maintained and serviced. Assist with basic bookkeeping tasks, such as processing invoices and tracking expenses. Communication and Collaboration: Communicate effectively with staff, clients, and vendors. Provide general support to the team, including assisting with special projects. Collaborate with other departments to ensure smooth operations. Compliance and Procedures: Adhere to company policies and procedures. Maintain confidentiality of sensitive information. Assist with the development and implementation of office policies and procedures. Qualifications Education and Experience: High school diploma or equivalent required; an associate's or bachelor's degree in a related field is a plus. Previous experience in an administrative or clerical role preferred. Skills and Abilities: Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and other relevant software. Strong organizational and time management skills. Excellent verbal and written communication skills. Ability to multitask and prioritize tasks effectively. Attention to detail and accuracy. Basic understanding of bookkeeping and office management practices.

We're a skilled nursing facility looking for dynamic associates to join our clinical team and provide our guests with a care experience that will change their lives! Whether you are just starting your career or have years of experience, and you would like to provide a unique and memorable experience to our guests, we want to meet you! OUR COMPANY MISSION: To inspire hope that contributes to health and well-being for a unique care experience. We strive to deliver quality of care and unparalleled hospitality to all our guests and team members. Our Service Covenant: Smile - Empathy - Recognition - Voice - Integrity - Care - Experience We are looking for an experience Admissions Assistant - Full-time. Knowledge of Skilled Nursing Admission practices, processes, and policies. Able to professionally and positively interact with employees, residents, visitors, and the general public. Seek new methods and principles and be willing to incorporate them into existing admission practices. Will welcome new residents with a packet, ensure room is ready, follow up to ensure admission went smoothly. Will have the ability to use patience, be assertive, enthusiastic and friendly.

Local Plumbing and Restoration Company is looking for a full-time Office Assistant seeking long-term employment with growth opportunities, benefits and friendly team-centered work environment. We are a Plumbing & Restoration company specializing in plumbing, water, and fire damage repair, serving Riverside and San Bernardino Counties. Essential Duties: Provide clerical and secretarial support to others in the office too maintain an efficient office environment. Respond to service request both by email and or/telephone Answer phones and transfer to the appropriate team member Assist with scheduling appointments Report writing and business correspondence . Job Skills and Qualifications: 2-5 years minimum experience in Restoration or Plumbing Industry Exceptional customer service, written & verbal communication skills Excellent organizational skills and strong attention to detail Proficiency in Microsoft Office Knowledge Quickbooks is a plus Ability to work in a fast paced, team-orientated office environment Compensation: $15.00 - $17.00 per hour

Abercrombie & Fitch Co. is a global, digitally led omnichannel specialty retailer of apparel and accessories catering to kids through millennials with assortments curated for their specific lifestyle needs. The company operates a family of brands, including Abercrombie & Fitch, YPB, abercrombie kids, Hollister and Gilly Hicks, each sharing a commitment to offer products of enduring quality and exceptional comfort that support global customers on their journey to being and becoming who they are. Abercrombie & Fitch Co. operates over 750 stores under these brands across North America, Europe, Asia and the Middle East, as well as the e-commerce sites abercrombie.com, abercrombiekids.com, and hollisterco.com. At Abercrombie & Fitch Co., we lead with purpose and always put our people first. Job Description The Assistant Manager is a multi-faceted role that merges business strategy, operations, creativity, and people management. Strategically, assistant managers are responsible for driving sales results by analyzing the business and providing best-in-class customer service. They are responsible for overseeing daily store operations including opening and closing routines and driving efficiency in all store processes. Assistant managers leverage their creative expertise through floorset updates, styling recommendations and product knowledge. Assistant managers are also talent leaders, driving everything from recruiting and training to engagement and development. They are expected to show up, bringing their best selves every day. With a promote from within philosophy, our Assistant managers will build upon their initial foundation and have the opportunity to grow into the future leaders of our store's organization. What You'll Do Customer Experience Drives Sales OMNI Channel Fulfillment Store Presentation and Sales Floor Supervision Store & Stockroom Operations Staffing, Scheduling, and Payroll Management Training and Development Communication Asset Protection Qualifications What it Takes Bachelor's degree OR one year of supervisory experience in a customer-facing role Strong problem-solving skills Ability to show up in a fast-paced and challenging environment Team building skills Self-starter Strong interpersonal and communication skills Drive to achieve results Adaptability / Flexibility Multi-Tasking Fashion Interest & Knowledge Additional Information What You'll Get As an Abercrombie & Fitch Co. (A&F Co.) associate, you'll be eligible to participate in a variety of benefit programs designed to fit you and your lifestyle. A&F is committed to providing simple, competitive, and comprehensive benefits that align with our Company's culture and values, but most importantly - with you! We also provide competitive incentives to reward the commitment our associates have for moving our global business forward: Quarterly Incentive Bonus Program Paid Time Off Paid Volunteer Day per Year, allowing you to give back to your community Merchandise Discount Medical, Dental and Vision Insurance Available Life and Disability Insurance Associate Assistance Program Paid Parental and Adoption Leave 401(K) Savings Plan with Company Match Training and Development Opportunities for Career Advancement, we believe in promoting from within A Global Team of People Who'll Celebrate you for Being YOU The starting rate for this position is $22.00 per hour (i.e., the recruiting pay range for this position is $22.00 - $22.00 per hour). The starting rate and range may be modified in the future. FOLLOW US ON INSTAGRAM @LIFEATANF Abercrombie & Fitch Co. is an Equal Opportunity employer.

San Bernardino County is accepting applications for Senior Office Assistant - Healthcare who perform complex clerical support duties in healthcare environment. Duties may include but are not limited to: * Collecting, entering, processing, sorting, and tabulating information; * Providing general information to the public via phone or in-person; * Answering questions regarding specific departmental procedures and practices; * Processing a variety of documents; * Maintaining files; * Scheduling appointments and meetings; * Preparing letters, reports, invoices, and other documents; * Performing data entry. Positions exist throughout Arrowhead Regional Medical Center, Department of Behavioral Health, Department of Public Health, and Sherriff's/Corrections. Now is the time to begin a fulfilling career with San Bernardino County! (Candidates may indicate personal preference in the Supplemental Questionnaire of the application). For more detailed information, refer to the official San Bernardino County Senior Office Assistant - Healthcare job description. Excellent Benefits To review job-specific benefits, refer to: Summary of Benefits, Clerical Compensation Plan for General CONDITIONS OF EMPLOYMENT Pre-Employment Process: Incumbents must pass a background investigation, which includes fingerprinting, work history and education verification, as well as a job-related physical exam and drug screening. Shift work and/or weekend work: Some departments may require shift work and/or weekend work. Must indicate availability on the application. Sponsorship: Please note San Bernardino County is not able to consider candidates who will require visa sponsorship at the time of application or in the future. * Salary increases contingent upon Property Related Revenue and/or statewide Realignment Sales Tax Collections performance. Option 1: One (1) year of full-time equivalent clerical experience with six (6) months in a healthcare setting (includes hospital, clinic, Department of Behavioral Health, Department of Public Health, corrections, dental offices). OR Option 2: Six (6) months of full-time equivalent clerical experience and possession of a Healthcare certificate, license, or degree (Medical Assistant cert, CNA cert, or a closely related healthcare certification). Job duties must be clearly detailed on the Application. Retail sales and food service experience are not considered qualifying. Candidates with education in Healthcare, including knowledge of Medical Terminology, are highly desired. Bilingual Skills (Spanish/English) are highly desirable and should be noted on the application. Candidates who wish to be considered for bilingual (Spanish/English) positions must indicate bilingual skills on the application. Bilingual compensation may be available; additional testing may be required. Application Procedure: Please complete and submit the online employment application and supplemental questionnaire by Friday, January 30, 2026 at 5:00pm. Resumes will not be accepted in lieu of the application and/or supplemental questionnaires. Examination: There will be a competitive evaluation based on a review of the Application and Supplemental Questionnaire. It is to your advantage to include as much relevant and detailed work experience as possible. To ensure timely and successful submission of your online application, please allow ample time to complete and submit your application before the posted filing deadline. Applicants will be automatically logged-out if they have not submitted the application and all required materials prior to the posted deadline. Once your application has been successfully submitted you will receive an onscreen confirmation and an email. We recommend that you save and/or print these for your records. If you need technical assistance, follow this link to review the Government Jobs online application guide or contact their Toll-Free Applicant Support line at **************. Please note that Human Resources is not responsible for any issues or delays caused by your internet connection, computer, or browser when submitting an application. Equal Employment Opportunity (EEO) / Americans with Disabilities Act (ADA): San Bernardino County is an Equal Employment Opportunity (EEO) and Americans with Disabilities Act (ADA) compliant employer, dedicated to ensuring equal employment opportunities for all employees and applicants. ADA Accommodation: If you have a disability and need accommodations during the testing process, please submit the Special Testing Accommodations Request Form (Download PDF)within one week of the recruitment filing deadline. Veterans' Preference: Eligible veterans and their spouses or widows/widowers who are not current County employees may receive additional Veterans' Preference points. For details and instructions on how to request these points, please refer to the Veterans' Preference Policy. For more important details, review the Applicant Information and County Employment Process

McKinley Youth Family and Community are what we are all about We offer a great working environment and benefits package McKinley encourages growth so that you can Be your Best HUMAN At McKinley employees share a set of guiding principles We embrace a culture that is Hopeful Understanding Moral Awesome Nurturing HUMAN The Company McKinley is a highly respected welfare organization with a comprehensive array of programs and services which touch nearly 1800 lives annually including short term residential treatment program STRTP Foster Care Adoptions Mental Health Services and Special Education McKinley has 5 locations throughout southern California with our main campus located in San Dimas We embrace a culture that is HUMAN Hopeful Understanding Moral Awesome Nurturing McKinley has created a Hopeful environment in which we choose optimism in finding the motivation to achieve our greatest dreams We are a team dedicated to Understanding individual needs and do so by listening and embracing each individuals stories We strongly embrace our agencys Morals by treating everyone with kindness and respect At McKinley we acknowledge our team members and clients Awesome qualities by celebrating what makes each individual unique We are dedicated to Nurturing a Trauma Informed Integrated Care approach that has created a unique culture within the organization We celebrate diversity by our commitment to cultivating an inclusive and affirming environment for all The Position The Administrative Assistant provides comprehensive administrative and office support to the leadership team ensuring efficient day to day operations and effective coordination across departments This role serves as a key point of contact for internal and external stakeholders and supports leadership through scheduling communication documentation and project coordination Compensation and Benefits The pay range were offering is 2200 2800 hourly depending Based on experience Our people are the heart of our organization which is why we offer robust benefits to support your health and wellness as well as your personal and financial well being Medical Dental and Vision Insurance we offer a company defined contribution of 620monthLife InsuranceFlexible Spending AccountPaid Time OffSick TimePaid Holidays403b retirement plan with company match up to 3Employee Assistance ProgramTuition ReimbursementEmployee Referral BonusCredit Union MembershipTraining Opportunities to Further Personal and Professional Growth EDUCATION EXPERIENCE REQUIRED High School diploma BA preferred2 years of Administrative Assistant or office experience Bilingual Spanish speaking preferred OTHER SKILLS REQUIRED Strong proficiency in Google Workspace and other related software Strong organizational and project management coordination skills including tracking timelines deliverables and follow up items Excellent oral written and interpersonal communication skills Exceptional customer service skills both in person and over the phone with internal and external stakeholders Highly organized detail oriented and able to manage multiple priorities in a fast paced environment Strong time management skills with the ability to meet deadlines with minimal supervision Ability to work independently while also contributing effectively as a team member Professional demeanor with the ability to represent the organization appropriately at all times Ability to maintain strict confidentiality and professional boundaries with leadership team members and clients Ability to write speak and interact in a clear professional and respectful manner PHYSICAL SKILLS REQUIRED Must pass a pre employment physical examination tuberculosis TB test and drug screening Ability to sit for extended periods while working at a computer and performing administrative and project management tasks Ability to stand and walk intermittently throughout the workday Ability to use hands and fingers to operate a computer keyboard mouse telephone and other standard office equipment Ability to read write and communicate effectively in person over the phone and via electronic communication Ability to occasionally bend stoop kneel reach and lift or carry materials weighing up to 15 pounds Ability to travel between sites or attend meetings as needed CLEARANCES REQUIRED Department of Justice DOJ Federal Bureau of Investigation FBI Child Abuse Index CACIInsurability under Corporate Automobile InsuranceDESCRIPTION OF DUTIES Provide comprehensive administrative and project coordination support to the leadership team across multiple departments Manage calendars schedule appointments and coordinate meetings; prepare agendas take detailed minutes and track follow up action items Support assigned projects by tracking timelines coordinating deliverables maintaining documentation and ensuring timely follow through Serve as a point of contact for internal and external stakeholders and route inquiries appropriately Answer screen and direct incoming phone calls and provide general front desk coverage as needed Prepare compile and distribute reports presentations and correspondence Develop organize and maintain electronic and paper filing systems including Google Drive and shared drives Coordinate travel arrangements and submit or reconcile expense reports Conduct routine site camera checks on assigned days and report concerns Assist with the review and organization of camera footage and documentation related to incidents violations or damages as directed Track and compile vehicle related administrative data including mileage fuel usage registrations and reports for leadership review Assist with insurance related and compliance related project coordination including documentation tracking and follow up Support audit and compliance projects by organizing materials tracking requirements and coordinating responses Assist with the receipt organization and tracking of vendor bids and related documentation Provide administrative support for special projects as assigned Perform general office support functions including filing scanning copying and mail processing Perform all other related duties as assigned Why Should You Apply Our Mission work for an organization that makes a real difference in peoples lives Competitive pay Several benefit options Employee tuition reimbursement Great training for staff Join McKinley to Be Your Best HUMAN