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Certified Payroll Specialist
Allegion
Payroll administrator job in Indianapolis, IN
**Creating Peace of Mind by Pioneering Safety and Security** _At Allegion, we help keep the people you know and love safe and secure where they live, work and visit. With more than 30 brands, 12,000+ employees globally and products sold in 130 countries, we specialize in security around the doorway and beyond. Additionally, in 2024 we were awarded the Gallup Exceptional Workplace Award, which recognizes the most engaged workplace cultures in the world._ **Certified Payroll Specialist -Remote US** At Allegion, we recognize that great talent and breakthrough ideas can come from anywhere. That's why this position offers a flexible remote work arrangement, with occasional on-site visits as needed based on the role. Whether you're working remotely or collaborating in person, we're committed to providing the tools, support, and dynamic environment you need to succeed. At Allegion, your career thrives where innovation meets flexibility, empowering you to achieve your goals while maintaining a healthy work-life balance. _While this is the current structure and we currently have no plans to change, we reserve the right to make changes to the remote schedule as needed at the Company's discretion._ _Qualified candidates must be legally authorized to be employed in the United States. The company does not intend to provide sponsorship for employment visa status (e.g., H-1B, TN, etc.) for this employment position._ **Job Summary:** The Certified Payroll Specialist plays a vital role in our organization by execution and maintenance of certified payroll operations. This position will be responsible for supporting business applications, coordinating with internal and external stakeholders, and ensuring accurate and timely certified payroll reporting. The specialist will perform day-to-day operations, including administration, communication, report generation, and issue resolution. This role requires a detail-oriented professional who can effectively troubleshoot problems, provide prompt support for urgent matters, and maintain compliance with relevant regulations. The ideal candidate will possess strong organizational skills, excel in communication, and demonstrate proficiency in certified payroll processes and related software applications. **What You Will Do:** + Actively support and ensure compliance of union reporting and timely payments and reporting to meet stringent deadlines and reporting requirements. + Actively support and ensure compliance of organizational policy, procedures, and objectives while ensuring legal compliance in the completion of all reporting requirements to include all federal state and local laws regarding Davis Bacon/Prevailing wage certified payroll requirements and reporting. + Review, tracking and submitting certified payroll, supporting documents, insurance documents, share with certified payroll team members the direction and project status for preparation and finalization of certified payroll reporting a supporting documentation. SME to support certified payroll regarding business processes. + Reviews and verifies payroll records, benefit statements, employer training contributions, DAS forms, notice to employee deduction forms, fringe benefits statements, and other pertinent paperwork to determine compliance with applicable rules and regulations. + Monitor and manage email inbox through timely completion of gathering information, certified payroll reporting or documentation requests + Work closely with field team to create and maintain healthy relationships while establishing and reviewing the prevailing wage determinations and fringe metrics. Provide high level of customer service and ensure positive customer interactions. + Prepare or assist in the preparation and distribution of various payroll reports to customers + Responsible for the process of any OCIP, CCIP, TCIP monthly reporting, adjustments, continuous maintenance, and audits required by client per executed contracts. Reporting to agencies verification of contract values and hours worked, relative to the specifics of contract OCIP, CCIP, TCIP language. + Coordinate and partner with Branch locations to ensure the proper administration of certified payroll reporting requirements through maintenance of data collection. Potential information to include employee timekeeping, service job information, job related details and other customer requested information. + Issue requests via phone and email for missing and revised documentation and corresponds with the applicable contractor's staff to ensure compliance. + Evaluate all internal processes related to state and federal public works projects to determine whether information accurately flows from project setup through business operations to allow the timely creation of employee paychecks and certified payroll reports and supporting documentation. + Compile payroll data for field employees and reconcile errors to maintain payroll records. Identify and resolve internal discrepancies on certified payroll reports to prepare restitution file for processing. + Data entry into LCP Tracker, and other state or county compliance monitoring software to review and approve certified payroll and payroll documents. + Respond to periodic audits conducted on adherence to, and accuracy of, public works compliance processes in place. Remedy gaps or inaccuracies in processes identified in audits **What You Need to Succeed:** + High school diploma required. + Experienced payroll professional with 2+ years of payroll administration + Must be able to follow direction and complete routine work independently + Workday and Kronos experience preferred + Experience with Microsoft Suite preferred. + Must have effective critical thinking skills. + Ability to collaborate, consult and partner with all levels and work well in a team environment + Excellent interpersonal communications (verbal and written) + Ability to multi-task, act with a sense of urgency and produce results. **Why Work for Us?** **Allegion is a Great Place to Grow your Career if:** + You'reseeking a rewarding opportunity that allows you to truly help others. With thousands of employees and customers around the world,there'splenty of room to make an impact. As our values state, "this is your business, run with it". + You'relooking for a company that will invest in your professional development. As we grow, we want you to grow with us. + You want a culture that promotes work-life balance. Our employees enjoygenerouspaid time off, because at Allegion we recognize that you have a full life outside of work! + You want to work for an award-winning company that invests in its people. Allegion is proud to be a recipient of the **Gallup Exceptional Workplace Award** for the second year in a row, recognizing our commitment to employee engagement,strengths-based development, and unlocking human potential. **What** **You'll** **Get from Us:** + Health, dental and vision insurance coverage, helping you "be safe, be healthy" + Competitive Paid Time Off + A commitment to your future with a 401K plan, which currently offers a 6% company match and no vesting period + Health Savings Accounts - Tax-advantaged savings account used for healthcare expenses + Flexible Spending Accounts - Tax-advantaged spending accounts for healthcare and/or dependent daycare expenses + Disability Insurance -Short-Term and Long-Term coverage, paid for by Allegion, provides income replacement for illness or injury + Life Insurance - Term life coverage with theoptiontopurchasesupplemental coverage + Tuition Reimbursement + Voluntary WellnessProgram - Simply complete wellness activities and earn rewards + Employee Discounts through _Perks at Work_ + Community involvement and opportunities to give back so you can "serve others, not yourself" + Opportunities toleverageyour unique strengths through CliftonStrengthsassessment & coaching **Compensation:** This range is provided by Allegion. Your actual pay will be based on your skills and experience. + The expected Base Salary Range: $46,600 to $82,500. The actual compensation will be determined based on experience and other factors permitted by law. **Apply Today!** Join our team of experts today and help us make tomorrow's world a safer place! **_Not sure if your experience perfectly aligns with the role?_** _Studies have shown that some people are less likely to apply to jobs unless they meet every single qualification_ **_and_** _every single preferred qualification of a job posting. At Allegion, we are dedicated to building a diverse, inclusive, and authentic workplace. So, if you're excited about this role but your past experience doesn't align perfectly with every item in the job description, we encourage you to apply anyway. You may be just the right candidate for this role._ _\#LI-TB1_ _\#LI-Remote_ **We Celebrate Who We Are!** Allegion is committed to building and maintaining a diverse and inclusive workplace. Together, we embrace all differences and similarities among colleagues, as well as the differences and similarities within the relationships that we foster with customers, suppliers and the communities where we live and work. Whatever your background, experience, race, color, national origin, religion, age, gender, gender identity, disability status, sexual orientation, protected veteran status, or any other characteristic protected by law, we will make sure that you have every opportunity to impress us in your application and the opportunity to give your best at work, not because we're required to, but because it's the right thing to do. We are also committed to providing accommodations for persons with disabilities. If for any reason you cannot apply through our career site and require an accommodation or assistance, please contact our Talent Acquisition Team (********************) . Allegion plc, 2023 | Block D, Iveagh Court, Harcourt Road, Dublin 2, Co. Dublin, Ireland REGISTERED IN IRELAND WITH LIMITED LIABILITY REGISTERED NUMBER 527370 Allegion is an equal opportunity and affirmative action employer (**************************************************************** Privacy Policy **We are Allegion.** A team of experts. United under a common desire; Protect today innovate for tomorrow. And never settle for the status quo. We believe in anticipating opportunities by sharpening our skills and finding new answers through collaboration. We believe in a safer, more secure world. We believe in providing peace of mind. We believe in being true to ourselves and to those who trust-in our protection. We are many. We are one. **We are Allegion.**
$46.6k-82.5k yearly 1d ago

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Payroll Specialist
Aligned Modern Health 3.9
Payroll administrator job in Chicago, IL
Aligned Modern Health (AMH) is creating a new standard of healthcare. As the largest evidence-based holistic healthcare practice in the Midwest, we operate 16 clinics across Chicago with a rapidly expanding telehealth practice that will be serving patients nationwide by 2026. Our collaborative team of over 100 doctors, nurse practitioners, and clinicians provides personalized care for men, women and children across functional medicine, hormone health, physical medicine, and acupuncture. Aligned Modern Health treats the whole person with strong doctor-patient relationships and proven clinical outcomes - empowering lasting well-being and long-term health. To learn more about us, please visit our website at . We are looking for a self-starting, critical thinking, Chicagoland-area candidate to join us as a full-time Payroll Specialist. The role pays $55,000 - $65,000 per year, based on experience. Essential Job Functions Process semi-monthly payroll for employees with accuracy and efficiency. Calculate and administer employee benefits, deductions, and taxes. Maintain accurate payroll records and documentation. Respond to employee inquiries regarding payroll issues. Collaborate with HR, Operations, and Finance teams to ensure accurate employee data. Accumulate, review, and balance hours in the Rippling time and attendance module. Stay updated on changes in payroll laws and regulations. Handle payroll adjustments including retroactive pay, garnishments, special pays, and paid time off (PTO) adjustments. Review and maintain payroll tax notices from agencies, ensuring accurate and timely tax withholding and reporting. Create payroll reports for reconciliation of retirement plan contributions, employee benefit programs, and general ledger entry. Assist with quarter-end and year-end payroll reconciliations and ensure accurate reporting to the payroll service provider. Conduct regular audits of payroll records for accuracy Assist with 401(k) and Workers Compensation audits (Potential future responsibilities) Oversee aspects of the company budget and manage payroll for a growing team. What You Bring to the Community Enterprise BS/BA in Business Administration, Accounting, Human Resources or related field preferred. 3-5 years of experience in payroll processing, ideally processing payroll for a small to mid-sized organization. Experience with payroll software and systems required, preferably Quickbooks Online and Rippling. Understanding of federal, state, and local payroll laws, including tax regulations, wage and hour laws, and other relevant compliance areas. Excellent understanding of multi-state payroll, its laws, taxes, and regulations. Certified Payroll Professional or Fundamental Payroll Certification is a plus. A keen eye for detail, analytical mind, sound math skills, outstanding communication skills We offer competitive full-time employee compensation with additional benefits, including: · Blue Cross Blue Shield medical plans, as well as dental and vision insurance · Guaranteed paid time off · Eligibility for short-term disability insurance and 401(k) · Unlimited opportunity to grow with one of Chicago's most exciting and fastest growing health and wellness companies. Aligned Modern Health is an equal opportunity employer.
$55k-65k yearly 1d ago
Payroll Specialist
Alden Management Services 4.2
Payroll administrator job in Chicago, IL
Alden Management Services - Alden Management Services, located in Chicago, Illinois is currently in search of a Payroll Specialist to accurately process payroll, ensure compliance with federal, state, and local regulations, maintain confidential payroll records and ensure accurate compensation for our employees. Key responsibilities include, but are not limited to the following: Processing regular payroll cycles (weekly, biweekly, or monthly) accurately, and timely Maintaining and updating employee payroll records, including wages, deductions, taxes, and benefits Calculating overtime, bonuses, commissions, retroactive pay, and adjustments Preparing and filing payroll tax reports and remit payments (e.g., W-2's, 1095's, Quarterly Filings, etc.) Reconciling payroll reports and general ledger entries Responding to employee inquiries regarding payroll-related topics Collaborating with Human Resources regarding new hires, terminations, leaves of absence, and benefit changes Effectively communicate with our workforce to address payroll-related questions or concerns Supporting internal and external audits by providing payroll documentation and reports, as requested Maintaining confidentiality of payroll and employee information At a minimum, candidates will be detail oriented and possess a High School Diploma, or equivalent but an associate or bachelor's degree in accounting, Finance, or Human Resources is preferred. Ideal candidates will have proven experience as a Payroll Specialist, or related role and a strong working knowledge of payroll processes, tax regulations, and labor laws. Proficiency using Microsoft Excel is required and previous experience using payroll software such as UKG, or WFM is a plus! Preference will be given to candidates who possess experience processing multi-state payroll and those who have familiarity with HRIS systems. Ideal candidates will posses strong organizational and time-management skills as well as excellent communication and problem-solving abilities. The Payroll Specialist position is an in-office position and requires the employee to work on-site during standard business hours. Remote or hybrid work is not available for this role. Occasional flexibility in work hours may be required during payroll deadlines, audits, or year-end processing to ensure timely and accurate payroll operations. GENERAL BENEFITS: Paid Holidays Paid Sick Time Paid Time Off Retirement / Pension Plan Health Insurance Dental Insurance Life Insurance Vision Insurance
$44k-58k yearly est. 1d ago
Oracle Cloud HCM Payroll Consultant - Digital Associate
Hispanic Alliance for Career Enhancement 4.0
Payroll administrator job in Chicago, IL
A global consultancy firm is seeking an Associate to manage project delivery and client interactions. Ideal candidates will have a Bachelor's or Master's degree and 2-4 years of experience in cloud implementations, specifically in the Payroll module. Strong communication and relationship-building skills are crucial, alongside a willingness to travel up to 50%. This role offers a competitive salary and opportunities for professional development. #J-18808-Ljbffr
$37k-48k yearly est. 4d ago
Payroll Specialist
Prairie Consulting Services
Payroll administrator job in Chicago, IL
Senior Workday Payroll Analyst (Contract) - CONTRACT TO HIRE OPPORTUNITY!!! Chicago, IL | Hybrid (2-3 days onsite) We are hiring a Senior Workday Payroll Analyst to support payroll operations for a large corporate financial services organization headquartered in downtown Chicago. This role supports 8,000+ employees across the U.S. and Canada and requires strong Workday payroll and multi-state tax experience. This is a hands-on payroll role. It is not an accounting or CPA position. Senior Workday Payroll Analyst - What You Will Do Process payroll end to end in Workday Support quarter-end and year-end payroll activities Reconcile payroll and tax data Set up and maintain state and local taxes Research and resolve payroll and tax issues Review payroll adjustments for compliance Perform second-level payroll reviews Support Workday payroll testing and updates Help improve payroll processes and controls Senior Workday Payroll Analyst - What You Must Have 10+ years of payroll experience Strong hands-on Workday Payroll experience Experience supporting 7,000+ employees Payroll across 40+ states Payroll tax and compliance experience Quarterly and year-end reconciliation State and local tax setup and maintenance Strong Excel and attention to detail Nice to Have Canada payroll experience Financial services or regulated environment experience Senior Workday Payroll Analyst - Important Chicago based only Onsite 2-3 days per week 40-hour work week Not an accounting or CPA role $55-60/hr
$42k-57k yearly est. 1d ago
Compensation and Payroll Specialist
Horizon Bank 4.5
Payroll administrator job in Michigan City, IN
Oversee multi-state bi-weekly payroll processing for approximately 900 Advisors using payroll software. Serve as the technical expert for the HRIS system. Assist the Compensation & Payroll Officer to ensure market competitiveness related to base pay, bonus, incentive and commission programs. Prepare management reports and support special HR department projects. Principal Accountabilities Accountable for adherence to the established Standard Operating Procedures, compliance standards, quality and timeliness of payroll activities. Accurately audit data related to payroll to meet the specified deadlines. Coach, train and advise HR Specialists and Assistants to ensure consistent products are delivered with Exceptional Service and Sensible Advice. Represent the Bank to both internal and external customers in a courteous, professional manner in face-to-face, email and telephone communications. Actively protect confidentiality of Advisor personnel and payroll records. Demonstrate Horizon Bank's commitment to the communities we serve through active involvement in local organizations and events. Duties Oversee bi-weekly payroll processing and Special Payrolls to ensure all procedures are followed, data is transmitted timely and General Ledger postings are accurate. Receive and review payroll documentation related to bonuses, incentives and commissions to ensure accuracy of calculations and presence of required signatures and approvals. Research and resolve questions from managers and advisors relative to payroll information such as time off, tax questions, pay calculations and user support. Process wage tax filings and corrections and disseminate W-2, 1099 and other payroll/compensations forms annually. Support management with organizational structure projects and provide support for compensation-related projects, guidelines and procedures for annual merit, bonus and equity planning cycles. Participate in salary surveys and analysis projects. Assist with administration of base pay, bonus, incentive and commission programs. Work with HR Management to ensure that the HRIS system meets compensation needs and is updated as necessary to reflect changes to salary structures, incentive programs, etc. Formulate and update Job Descriptions and assist with determination of appropriate salary ranges utilizing compensation consultant. Prepare Management and Accounting reports as requested. Ensure assigned departmental invoices are processed timely and that the budget file is kept up to date. Assist with the compensation integration for mergers and acquisitions. Respond to and assist with internal/external audit requests. Complete special projects as assigned, including ad-hoc analysis and outline of specific observations and recommendations. Continuously seek opportunities for improving processes. Develop, document and update procedures and SOPs to stay abreast of software, program or regulatory changes. Other duties as assigned. Qualifications & Skills 2-year degree in Accounting, Finance or Human Resources or equivalent experience. 3 or more years' payroll processing experience with HRIS systems knowledge; ADP experience desired. Detail-oriented with strong mathematical, analytical and problem-solving skills and ability to apply knowledge in relationship to the compensation strategy. Customer focused with ability to communicate diplomatically with all levels of the organization. Self-starter, flexible and able to work non-standard hours on occasion to meet payroll deadlines. Able to handle multiple administrative tasks under time pressure Team player working effectively with others in the Human Resources department Proficient in Microsoft Office products Core Competencies Ethics and Integrity Customer Focus Adaptability and Flexibility Teamwork Analytical Thinking Results Focus Physical Requirements Reasonable accommodation may be made to enable individuals with disabilities to perform the essential functions in compliance with the Americans with Disabilities Act (ADA) Physical Demand: Percentage of Time: Communicate with advisors and managers regarding payroll transactions and issues. Able to exchange accurate information with others. 75% - 100% Able to verify authenticity of financial instruments, forms, documents and signatures. Able to verify identity of employees, vendors and service providers. Able to observe actions of others to ensure safety and security of the facility and other areas in which work is performed. 75% - 100% Constantly operate a computer and other office machinery such as calculator, copy machine, printer and telephone. 75% - 100% Regularly move about the branch to access areas such as office space, common areas, and printer/copier. 50% - 100% Able to grasp, move and sort forms and papers. 75% - 100% Able to remain in stationary position. 50% - 100% Occasionally position self to reach heights between floor and 6' Occasionally travel to Horizon locations to meet with advisors or managers. Horizon Bank is a proud Equal Opportunity Employer | Disability | Veteran Employer. #LI-DNI
$43k-53k yearly est. 5d ago
Plant Administrator
Airgas, Inc. 4.1
Payroll administrator job in Wayne, MI
Airgas is Hiring for a Plant Administrator in Wayne, MI! At Airgas, we are committed to building a diverse and inclusive workplace that embraces the diversity of our employees, our customers, patients, community stakeholders and cultures across the w Administrator, Plant, Operations, Diversity, Manufacturing, Skills
$91k-121k yearly est. 4d ago
Payroll Processor I
Brotherhood Mutual Careers 3.9
Payroll administrator job in Fort Wayne, IN
Job Title: Payroll Processor I FLSA Status: Non-Exempt Job Family: Brotherhood Works - Payroll & HR Department: Brotherhood Works - Payroll & HR Shift: 9:00a - 5:30p (Monday through Friday) JOB SUMMARY Responsible for entering data, processing payroll and providing customer support for Brotherhood Works clients and the Brotherhood Works department. POSITION ESSENTIAL FUNCTIONS AND RESPONSIBILITIES To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. Process, verify and transmit payrolls accurately and in a timely manner on the software system for assigned Brotherhood Works clients. Input client data, process paperwork, coordinate meetings and calendars, and perform all administrative functions. Demonstrate procedural knowledge needed to respond to routine questions from clients and assist them with online payroll functions. Perform miscellaneous payroll functions, including calculating and completing payment requests to make accurate and timely deposits of employee funds withheld for various clients' benefits, balancing daily reports, and accumulating and abstracting data to submit various financial reports. Demonstrate positive customer service skills, internally and externally, with effective communication, respect and integrity. Must be able to work flexible hours as needed. Works as a team member to achieve department goals and overall company goals. Reconcile and review billing invoices for Brotherhood Works clients. Must work well under pressure to meet multiple deadlines. Complete other projects as assigned. KNOWLEDGE, SKILLS, AND ABILITIES The requirements listed below are representative of the knowledge, skills, and/or abilities required to perform each essential duty satisfactorily. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. Understand clergy payroll and the unique taxation and payment topics, demonstrating the ability to educate and effectively communicate these specific topics and subject matter. Must maintain absolute confidentiality of payroll information and records. Must possess proficient computer skills, specifically with spreadsheet and word processing software. Must have effective interpersonal and telephone skills. Must have strong organizational and prioritization skills. Effectively interface with external contacts, Brotherhood employees, managers, and department staff members. EDUCATION AND/OR EXPERIENCE Must have a high school diploma. Must have at least one year of payroll processing experience. FPC designation desired. Terms and Conditions This description is intended to describe the general content of and requirements for the performance of this position. It is not to be construed as an exhaustive statement of duties, responsibilities, or requirements. Because the company's niche is the church and related ministries market, and because effective service requires a thorough understanding of this market, persons in this position must be familiar with church operations and must conduct themselves in a manner that will neither alienate nor offend persons within this target niche. Brotherhood Mutual Insurance Company reserves the right to modify, interpret, or apply this position description in any way the company desires. This job description in no way implies that these are the only duties, including essential duties, to be performed by the employee occupying this position. This position description is not an employment contract, implied or otherwise. The employment relationship remains “at-will”.
$41k-50k yearly est. 41d ago
Payroll Manager
Ulse
Payroll administrator job in Evanston, IL
We have an exciting opportunity for a Payroll Manager at UL Research Institutes and UL Standards & Engagement, based in our Evanston, Illinois office. The Payroll Manager is responsible for the oversight and compliance of payroll, payroll taxes, time and attendance, and related systems and processes. This role will ensure accuracy in all aspects of payroll functions for UL Research Institutes (ULRI) and UL Standards & Engagement (ULSE). UL Research Institutes and UL Standards & Engagement At UL Research Institutes (ULRI) and UL Standards & Engagement (ULSE), we expand the boundaries of safety science to create a more secure and sustainable world. For more than a century, we have studied the unintended consequences of innovation, designed solutions to mitigate risk, created new safety standards and shared our findings with academia, scientists, manufacturers, and policymakers across industries. We identify critical safety and sustainability issues, asking the tough questions because we believe a safer world begins with knowledge. What you'll learn and achieve: As the Payroll Manager, you will play a key role in the rapid growth of UL as you: Oversee all aspects of in-house payroll processing for US in accordance with federal, state, and local legislation, corporate policies, and industry best practices, adhering to the payroll schedule to ensure paychecks are issued accurately and on time. Manage and maintain HRIS and employee data relating to payroll including earnings codes, tax locations, wage attachments, garnishments, deductions, and time and attendance system to ensure accuracy of all payroll related records. Oversee that all necessary payroll-related government reports and tax filings are performed in compliance with federal, state, and local tax codes, including filing and payment of tax withholding and various other government reporting. Manage International Employer of Record (EOR) and/or payroll vendor(s). Lead and manage Senior Payroll & Benefits Specialist to ensure accurate and timely and accurate completion of payroll processing, resolving complex payroll discrepancies and ensuring compliance. Manage 401(k) contributions funding and reconciliation, support annual audits and compliance reporting, including filing Form 5500. Stay abreast of changing laws and best practices to inform process improvement and maintenance of systems integration, technology, and legal compliance. Collaborate with the finance department and employee benefits team to ensure accurate allocations relating to payroll. Establish and maintain employee centric payroll operation that includes development of self-service resources, proactive communications and prompt response to employee questions and requests. Create and maintain written procedures for all Payroll department functions. Provide information, reports, and analysis to management and/or internal audit as requested. Contribute to and/or lead other department specific and cross-functional initiatives. What you'll experience working at UL Research Institutes and UL Standards & Engagement: We have pursued our mission of working for a safer, more secure, and sustainable world for nearly 130 years, embedding conscientious stewardship into everything we do. People: Our people make us special. You'll work with a diverse team of experts respected for their independence and transparency and build a network, because our approach is collaborative. We collaborate across disciplines, organizations, and geographies to build the global scientific response that today's global challenges require. Interesting work: Every day is different for us here. We see what's on the horizon and use our expertise to build the foundations of a safer future. You'll have the opportunity to push the boundaries of human understanding as part of a team working to advance the public good. Grow and achieve: We learn, work, and grow together through targeted development, reward, and recognition programs. Values. Four core values guide our work: collaboration, respect, integrity, and beneficence. By living our values, we inspire the trust essential to fulfilling our mission and foster the partnerships that enable us to pursue a beneficent future in which we all can thrive. Total Rewards: All employees at UL Research Institutes and UL Standards & Engagement are eligible for bonus compensation based on the level of the position. We offer comprehensive medical, dental, vision, and life insurance plans and a generous 401k matching structure of up to 5% of eligible pay. Moreover, we invest an additional 4% into your retirement saving fund after your first year of continuous employment. Depending on your role, you may be able to discuss flexible working arrangements with your manager. We also provide employees with paid time off, including vacation, holiday, sick, and volunteer days. What makes you a great fit: While no one candidate will embody every quality, the successful candidate will bring many of the following professional competencies and personal attributes: Advanced knowledge and understanding of payroll compliance and administration, payroll best practices, federal and state payroll and tax regulations, and legal requirements. Demonstrated ability to accurately maintain a payroll system, time and attendance, and HRIS, including the ongoing maintenance of system configurations to align with HR processes. Positive and collaborative interpersonal skills to work effectively with leaders and colleagues across the organization. Exceptional process and project management skills, with the ability to balance day-to-day activities and implementation of processes with specific deadlines. Excellent attention to detail and problem-solving skills. Ability to identify root causes, develop practical solutions, and work in collaboration with colleagues across the organization to address strategic, operational, and any other roadblocks to success. Sound judgment and ability to handle sensitive information and situations with discretion and confidentiality, utilizing policies and procedures to guide appropriate action. Excellent written and oral communication skills. Strong customer service skills with a focus on employee experience. Strong proficiency in MS Office with advanced skills in Excel. Professional education and experience requirements for the role include: Bachelor's degree in human resources, accounting, finance or related discipline, or equivalent combination of education and experience. Minimum 6 years of experience administering payroll processes, with at least 2 years as the primary/lead person on the team. Basic knowledge of employee benefits, practices and procedures. Experience processing payroll in Canada and/or other international payrolls is a plus. Experience in professional services or non-profit organizations is preferred. Certified Payroll Professional (CPP) certification is preferred. Experience with Workday is a plus. About UL Research Institutes and UL Standards & Engagement UL Research Institutes and UL Standards & Engagement are nonprofit organizations dedicated to advancing safety science research through the discovery and application of scientific knowledge. We conduct rigorous independent research and analyze safety data, convene experts worldwide to address risks, share knowledge through safety education and public outreach initiatives, and develop standards to guide safe commercialization of evolving technologies. We foster communities of safety, from grassroots initiatives for neighborhoods to summits of world leaders. Our organization employs collaborative and scientific approaches with partners and stakeholders to drive innovation and progress toward improving safety, security, and sustainability, ultimately enhancing societal well-being. Our affiliate, UL Solutions, stands alongside us in working for a safer and more sustainable world. UL Solutions conducts testing, verification and certification, and provides training and advisory services, along with data-driven reporting and decision-making tools, for customers around the world. To learn more, visit our websites UL.org and ULSE.org. Salary Range: $98,562.21-$135,523.04 Pay type: Salary
$98.6k-135.5k yearly Auto-Apply 60d+ ago
Payroll Manager
Kilcoy Global Foods
Payroll administrator job in Mundelein, IL
The Payroll Manager is responsible for the accurate, compliant, and timely execution of weekly payroll for Kilcoy Global Foods NA, supporting a diverse employee population that includes hourly and exempt employees across union and non-union environments. This role serves as the subject matter expert for payroll compliance, union contract interpretation related to pay, wage and hour regulations, and payroll-related systems and controls. The Payroll Manager partners closely with HR, Finance, Operations, and external vendors to ensure payroll accuracy, audit readiness, and continuous process improvement. Role and Responsibilities: Payroll Operations · Independently manage the end-to-end weekly payroll processing for hourly and exempt employees in accordance with federal, state, and local legislation, corporate policies, and industry best practices, adhering to the payroll schedule to ensure paychecks are issued accurately and on time. · Manage and maintain HRIS and employee data relating to payroll including earnings codes, tax locations, wage attachments, garnishments, deductions, and time and attendance system to ensure accuracy of all payroll related records. · Ensure accurate calculation of wages, overtime, shift differentials, premiums, bonuses, retro pay, and deductions. · Administer payroll in accordance with union collective bargaining agreements (CBAs) and company policies. · Oversee payroll changes related to hires, terminations, promotions, transfers, leaves of absence, and pay adjustments. · Review and approve payroll registers and exception reports prior to final submission. Compliance & Risk Management · Ensure compliance with federal, state, and local wage and hour laws, tax regulations, and union agreements. · Oversee all necessary payroll-related government reports and tax filings are performed in compliance with federal, state and local tax codes. · Partner with HR and Finance on audits, wage claims, and payroll-related investigations. · Maintain payroll documentation and controls to support internal and external audits. · Manage 401(k) contributions funding and reconciliation, support annual audits and compliance reporting, including filing Form 5500. Union & Non-Union Payroll Administration · Interpret and apply union contract language related to pay rates, overtime rules, premiums, holidays, and shift schedules. · Support union payroll inquiries and assist HR and Labor Relations during negotiations and contract renewals. · Ensure consistent and compliant payroll practices across union and non-union populations. Systems, Reporting & Process Improvement · Serve as payroll system owner, partnering with HR and Finance to ensure data integrity between systems (timekeeping, HRIS, payroll). · Generate payroll reports for Finance, HR, Operations, and leadership as needed. · Identify opportunities to improve payroll processes, controls, and efficiency in a high-volume weekly payroll environment. · Support payroll system upgrades, testing, and implementations. Leadership & Collaboration · Lead and develop payroll staff, if applicable, including training, workload management, and performance feedback. · Serve as the primary payroll contact for employees, managers, HR business partners, and external vendors. · Partner closely with Operations to resolve timekeeping issues and ensure accurate labor reporting. Requirements Preferred Qualifications and Education Requirements: · Bachelor's degree in accounting, Finance, Human Resources, Business Administration, or related field preferred. · Minimum 3 years' experience in payroll processing software (including: ADP, Workday, Paycor, Paycom or Paylocity) including managing weekly payroll in a manufacturing or labor-intensive environment. · Demonstrated experience supporting union and non-union employee populations is preferred. · Thorough knowledge of Microsoft Office (Word and Excel) to include a strong understanding and experience with spreadsheet tools including VLOOKUPs and pivot tables. Key Competencies: · Payroll compliance and risk management · Union contract interpretation · Process improvement and continuous improvement mindset · Strong organizational and time management skills · Ability to work effectively in a fast-paced, deadline-driven environment · High level of discretion and confidentiality Work Environment and Physical Requirements: The work environment alternates between a cold production setting with concrete floors and an office. This position requires the team member to: · Sit for an extended period of time at a computer. Food Safety Kilcoy has adopted the SQF System for food safety management and is under continuous USDA meat & poultry jurisdiction. All Kilcoy team members are responsible for food safety and quality requirements. Team members will be regularly informed, trained, and held accountable for managing food safety and regulatory expectations within their work areas. Team members should notify their department management about any food safety issues or concerns to be adequately addressed. To perform this job successfully, an individual must be able to perform each essential job duty satisfactorily. Reasonable accommodation may be made to enable qualified individuals with disabilities to perform essential job functions.
$72k-99k yearly est. 5d ago
Manager, Payroll
Springfield Clinic 4.6
Payroll administrator job in Springfield, IL
The Payroll Manager is responsible for assisting in the completion of special financial projects, analyses, and feasibility studies, provide general guidance for Payroll, and providing general assistance and back up support to the Director of Accounting/Controller. Job Relationships Reports to the Director of Accounting/Controller. Principal Responsibilities Accountable for the processing of payroll. Accountable for the reconciliation of payroll and other assigned areas to ensure accuracy. Accountable for payroll tax processing and reporting. Accountable for all wage deduction processing. Accountable for annual governmental wage reporting. Accountable for departmental software updates, upgrades and implementation of new functionality. Accountable for analysis of payroll workflow including recommendations for improvements. Assistance with the audit work papers. Assistance with financial and statistical reports. Financial analyses requested by physicians. Assist Assistant Director and Director with all projects within related scope of responsibility. Must demonstrate behavior becoming of a representative of physicians in all associations. Follow Clinic operational procedures. Follow Clinic personnel policies and procedures. Follow Accounting department policies and procedures. Follow safety practices in performance of all job duties. Must report all incidents to Assistant Director and/or Director. Comply with the Springfield Clinic incident reporting policy and procedures. Adhere to all OSHA and Springfield Clinic training & accomplishments as required per policy. Provide excellent customer service and adhere to Springfield Clinic's Code of Conduct and Ethics Standards. Perform other job duties as assigned. Education/Experience Bachelor's degree in Accounting. Supervisory experience preferred. Minimum two (2) years general accounting experience required. EXCEL experience required. Knowledge, Skills and Abilities Required to attend in-service classes or workshops relevant to job. Confidentiality required. Must exercise good human relation skills in all associations with other departments. Must behave in professional manner at all times. Working Environment Normal office environment. PHI/Privacy Level HIPAA4
$74k-94k yearly est. Auto-Apply 3d ago
Payroll Manager
Hagerty Consulting 3.8
Payroll administrator job in Evanston, IL
Hagerty Consulting is an emergency management consulting firm that helps clients prepare for, respond to, and recover from disasters. Established in 2001 and incorporated in July 2002, Hagerty's work includes some of the nation's largest recovery projects, including 9/11, Hurricane Katrina, Hurricane Sandy, Hurricane Irma, Hurricane Michael, and the Camp Fire (among other major disasters). Our professionals have further supported disaster preparedness and response across the nation, including major preparedness initiatives for the federal government and 45 different response and recovery missions associated with the Novel Coronavirus (COVID-19) Pandemic. The firm is (and has been) consistently recognized throughout the industry for its innovative thinking, client-centric service, and the superior results it delivers to every project. Hagerty professionals reside across the United States in all 10 Federal Emergency Management Agency (FEMA) regions. Our corporate headquarters is in Evanston, Illinois and we have offices across the nation. Job Description Payroll Manager Role and Responsibilities: Collect and organize all underlying data necessary for the calculation and processing of payroll. Complete initial payroll input and review to ensure timely processing. Provide timely and professional responses to employee payroll inquiries. Research payroll topics, issues, and guidance to recommend changes to ensure compliance with federal and multi-state requirements. Perform periodic audits to ensure all payroll details are accurate and that changes are made in a timely manner. Look for opportunities to implement new payroll processes aimed at enhancing accuracy, efficiency, and controls. Work across the Finance & Accounting Division to ensure payroll is properly recorded in the accounting system. Ensure the accuracy and timely completion of all quarterly and annual payroll filings to employees and taxing authorities. Ensure proper controls are in place, policies and procedures are documented, and payroll functions are efficiently performed. Qualifications Eight (8) years of experience processing payroll for a multi-state company. Experience processing payroll through ADP. Experience identifying, implementing, and executing improvements to existing payroll processes. Familiarity with state and federal tax and wage laws. Strong computer skills, specifically in Excel. A client service temperament and strong interpersonal skills. HS Diploma or GED Additional Information Equal Opportunity Employer Veterans/Disabled
$70k-89k yearly est. 2d ago
Payroll Processor
McGonigal Buick GMC
Payroll administrator job in Kokomo, IN
Payroll Processor - Experience Required Chariot Automotive Group has an opening for an experienced Payroll Processor. At the Chariot Automotive Group, we believe that employees are the key to our continued success. We've built a legacy with our Value Statements and our employees have helped us become a familiar face in the community, be it from helping out at community events or providing the sales and service that our customers have come to love and respect. We know that none of this is possible without an amazing team of employees working within all facets of the dealership, and we treat our employees as family. Chariot Automotive Group is part of a growing family of dealerships that offers a fun working environment, great pay and benefits, as well as the opportunity to grow and advance your career. This position will not start until January 2026. Responsibilities: * Accurately process payroll for assigned locations. * Maintain accurate records of pay cycle reviews/audits. Prepare payroll reconciliations. * Ensure compliance with relevant laws and internal policies. * Review processing of payroll changes (New Hires, Terminations, Employee Transfers and Pay increases.) * Calculate and process retroactive pay adjustments. * Ensure all payroll processes for assigned locations are documented and up to date with any enhancements and improvements. * Assist employees and managers with timekeeping including hours worked, time off balances and approval of timecards. * Assist HR Business partners with requests that involve payroll data. * Run reports as requested by CFO, managers, or HR. * Respond timely and professionally to employee inquiries. * Establish and maintain good professional relationships with other payroll processors, HR, and IT teams that partner with payroll. Job Requirements: * High school degree/GED is required. * 2-3 years of payroll experience. * Desire, ability and curiosity to investigate and recommend improvements to processes, procedures, and technology. * Proficiency in Microsoft Office, especially Excel. * Experience with Netchex and QuickBooks is preferred. * Proven attention to detail, good organizational and prioritizing skills and ability to multi-task and work in an expanding and changing environment. * Ability to be self-motivated and proactive. * Excellent communication skills (oral and written); strong interpersonal skills. Dealership Benefits: * Competitive wages * Paid training program * Health, Dental, Vision, and additional benefits available * 401k with company match * Paid time off after 90 days * Employee Purchase Program * Employee Service and Parts Discount Program * Professional working environment * Opportunities for career advancement Apply today to join the Chariot Automotive Group Team! WE ARE AN EQUAL OPPORTUNITY EMPLOYER
$35k-48k yearly est. 14d ago
Payroll Processor
Chariot Auto Group
Payroll administrator job in Kokomo, IN
Payroll Processor - Experience Required Chariot Automotive Group has an opening for an experienced Payroll Processor. At the Chariot Automotive Group, we believe that employees are the key to our continued success. We've built a legacy with our Value Statements and our employees have helped us become a familiar face in the community, be it from helping out at community events or providing the sales and service that our customers have come to love and respect. We know that none of this is possible without an amazing team of employees working within all facets of the dealership, and we treat our employees as family. Chariot Automotive Group is part of a growing family of dealerships that offers a fun working environment, great pay and benefits, as well as the opportunity to grow and advance your career. This position will not start until January 2026. Responsibilities: Accurately process payroll for assigned locations. Maintain accurate records of pay cycle reviews/audits. Prepare payroll reconciliations. Ensure compliance with relevant laws and internal policies. Review processing of payroll changes (New Hires, Terminations, Employee Transfers and Pay increases.) Calculate and process retroactive pay adjustments. Ensure all payroll processes for assigned locations are documented and up to date with any enhancements and improvements. Assist employees and managers with timekeeping including hours worked, time off balances and approval of timecards. Assist HR Business partners with requests that involve payroll data. Run reports as requested by CFO, managers, or HR. Respond timely and professionally to employee inquiries. Establish and maintain good professional relationships with other payroll processors, HR, and IT teams that partner with payroll. Job Requirements: High school degree/GED is required. 2-3 years of payroll experience. Desire, ability and curiosity to investigate and recommend improvements to processes, procedures, and technology. Proficiency in Microsoft Office, especially Excel. Experience with Netchex and QuickBooks is preferred. Proven attention to detail, good organizational and prioritizing skills and ability to multi-task and work in an expanding and changing environment. Ability to be self-motivated and proactive. Excellent communication skills (oral and written); strong interpersonal skills. Dealership Benefits: Competitive wages Paid training program Health, Dental, Vision, and additional benefits available 401k with company match Paid time off after 90 days Employee Purchase Program Employee Service and Parts Discount Program Professional working environment Opportunities for career advancement Apply today to join the Chariot Automotive Group Team! WE ARE AN EQUAL OPPORTUNITY EMPLOYER
$35k-48k yearly est. Auto-Apply 45d ago
Accounting and Finance Consulting - Senior Payroll Specialist
RSM 4.4
Payroll administrator job in Chicago, IL
We are the leading provider of professional services to the middle market globally, our purpose is to instill confidence in a world of change, empowering our clients and people to realize their full potential. Our exceptional people are the key to our unrivaled, culture and talent experience and our ability to be compelling to our clients. You'll find an environment that inspires and empowers you to thrive both personally and professionally. There's no one like you and that's why there's nowhere like RSM. We are the leading provider of professional services to the middle market globally, our purpose is to instill confidence in a world of change, empowering our clients and people to realize their full potential. Our exceptional people are the key to our unrivaled, inclusive culture and talent experience and our ability to be compelling to our clients. You'll find an environment that inspires and empowers you to thrive both personally and professionally. There's no one like you and that's why there's nowhere like RSM. RSM's Payroll Services practice is looking for a dynamic Senior Payroll Specialist with a team-oriented mindset and a love for collaborating and helping clients solve problems. This is a unique opportunity to work remotely while being a valued member of our high-performing team. You will be an expert resource, with senior level knowledge in payroll processing, client support, payroll workflows and platforms. Responsibilities: * Processing weekly and biweekly full cycle, multi-state payroll for RSM's clients. Expected to have deep understanding of payroll compliance and payroll tax laws * Will reconcile and work on tax balancing against per pay cycle, as well as per quarterly and per annual tax filings * Year-end processing * Prepare and distribute payroll reports to clients and internal leaders * Maintain strong relationships both internally and externally with key stakeholders in client organizations * Proactively identify problems, unexpected data trends and determine root cause to offer our clients a solution * Continuously learn and stay informed about changes in payroll regulations to ensure compliance with federal, state and local laws * Maintain advanced knowledge of multiple payroll software products * Always maintain confidentiality of client information * Operate seamlessly with multiple levels of client organizations * Comfort in executive presentations, project forecasting, and the consulting operating rhythm Qualifications: * 5+ years of full cycle payroll processing experience in a multi-state environment * Experience with one or more of these systems: ADP, Workday, UKG, Dayforce or Paycom * Microsoft Office 365, Excel (including basic formulas and VLOOKUPs) * Excellent written and verbal communication skills * Excellent critical thinking skills with an emphasis on problem-solving * Strong organizational skills with the ability to meet deadlines * Ability to travel up to 20% of the time Preferred Qualifications: * Bachelor's in Accounting, Finance or related field * Prior experience working in an outsource PEO environment or professional services is preferred * CPP or FCP certification is strongly preferred * Experience with Canadian payroll * Experience in Global payroll At RSM, we offer a competitive benefits and compensation package for all our people. We offer flexibility in your schedule, empowering you to balance life's demands, while also maintaining your ability to serve clients. Learn more about our total rewards at ************************************************** All applicants will receive consideration for employment as RSM does not tolerate discrimination and/or harassment based on race; color; creed; sincerely held religious beliefs, practices or observances; sex (including pregnancy or disabilities related to nursing); gender; sexual orientation; HIV Status; national origin; ancestry; familial or marital status; age; physical or mental disability; citizenship; political affiliation; medical condition (including family and medical leave); domestic violence victim status; past, current or prospective service in the US uniformed service; US Military/Veteran status; pre-disposing genetic characteristics or any other characteristic protected under applicable federal, state or local law. Accommodation for applicants with disabilities is available upon request in connection with the recruitment process and/or employment/partnership. RSM is committed to providing equal opportunity and reasonable accommodation for people with disabilities. If you require a reasonable accommodation to complete an application, interview, or otherwise participate in the recruiting process, please call us at ************ or send us an email at *****************. RSM does not intend to hire entry level candidates who will require sponsorship now OR in the future (i.e. F-1 visa holders). If you are a recent U.S. college / university graduate possessing 1-2 years of progressive and relevant work experience in a same or similar role to the one for which you are applying, excluding internships, you may be eligible for hire as an experienced associate. RSM will consider for employment qualified applicants with arrest or conviction records. For those living in California or applying to a position in California, please click here for additional information. At RSM, an employee's pay at any point in their career is intended to reflect their experiences, performance, and skills for their current role. The salary range (or starting rate for interns and associates) for this role represents numerous factors considered in the hiring decisions including, but not limited to, education, skills, work experience, certifications, location, etc. As such, pay for the successful candidate(s) could fall anywhere within the stated range. Compensation Range: $62,800 - $103,400 Individuals selected for this role will be eligible for a discretionary bonus based on firm and individual performance.
$62.8k-103.4k yearly Easy Apply 43d ago
Accounting & Payroll Manager
All About Personnel 3.9
Payroll administrator job in Roselle, IL
Job DescriptionAAP Staff is seeking a highly organized, detail-driven Payroll & Accounting Specialist to support payroll, accounting, billing, and collections in a fast-paced, multi-state staffing environment. This role will start part-time and is designed to grow into a full-time Payroll & Accounting Manager role as responsibilities and volume increase.This is a critical position supporting payroll accuracy, financial integrity, compliance, and cash flow. The right candidate will demonstrate ownership mentality, accountability, and strong follow-through.Key Responsibilities Payroll & Tax Support: Assist with weekly payroll processing for internal and temporary employees Support payroll adjustments, corrections, PTO, and deductions Prepare and file monthly state payroll tax reports Prepare and submit quarterly Form 941 filings Assist with year-end payroll reporting (W-2s, state reconciliations) Maintain payroll calendars and compliance deadlines Accounting & Reconciliation Reconcile bank, payroll, and general ledger accounts in QuickBooks Ensure accuracy of journal entries and account classifications Identify discrepancies and resolve variances promptly Maintain organized, audit-ready financial records Support monthly close activities Billing, AR & Collections Assist with client invoicing and billing accuracy Monitor accounts receivable aging Support collections efforts and follow-up on past-due balances Coordinate internally to resolve billing discrepancies Maintain accurate customer account records Operational & Administrative Support Provide payroll and accounting reports as requested Collaborate with leadership and operations teams Maintain strict confidentiality of payroll and financial information Assist with process documentation and improvement as the role scales Qualifications 2+ years of bookkeeping, payroll, or accounting support experience Strong working knowledge of QuickBooks Experience with payroll processing and payroll tax reporting Familiarity with monthly state filings and quarterly Form 941s Strong attention to detail and deadline discipline Ability to manage confidential information with integrity Clear communication and organizational skills Preferred Experience Staffing or workforce-solutions industry experience Multi-state payroll exposure Experience supporting accounts receivable or collections Experience in a growing or fast-paced environment Work Schedule & Growth Opportunity Initial Role: Part-Time (hours based on workload and experience) Growth Path: High-performing candidates will have the opportunity to transition into a full-time Payroll & Accounting Manager role, unless otherwise determined by leadership Schedule flexibility available based on business needs Why Join Us Clear path to full-time leadership responsibility Direct collaboration with ownership and leadership Opportunity to own and build payroll & accounting processes Stable, professional environment with long-term growth potential Benefits: 401(k) Employee discount Health insurance Life insurance Paid time off Referral program Vision insurance
$66k-88k yearly est. 15d ago
Payroll Manager, Americas
Morningstar 4.5
Payroll administrator job in Chicago, IL
The Team: Morningstar's Corporate Finance team plays an essential role in supporting our company's strategic initiatives, day-to-day operations, and long-term financial health and growth. Our Payroll team plays a critical role in maintaining employee satisfaction and trust by ensuring employee are being compensated accurately and on time. Maintaining compliance with tax regulations and labor laws is also an important role of this group. The team works collaboratively with our internal and external partners to expertly execute payroll processes and to continuously improve. The Role The Payroll Manager will be responsible for overseeing all functions and deliverables associated with processing payroll and ensuring compliance with applicable legislation for Canada and applicable provinces. The role will be based in Chicago, reporting to the Americas Senior Payroll Manager. This is a hands-on role that requires proactive analytical capabilities, an in-depth knowledge of payroll and benefits and a mindset focused on process improvement and efficiencies. This position works closely with the People and Culture (HR) team, Canada Finance team, IT Team supporting payroll and the ADP payroll service provider. Job Responsibilities Serve as the Canada payroll subject matter expert and lead. Lead, manage, develop and mentor a Payroll Specialist. Supervise the preparation and submission of semi-monthly payrolls including reviewing and approving payroll reconciliations in-line with procedures, policies, and SOX (Sarbanes-Oxley) controls. Review monthly payrolls for certain non-Canadian jurisdictions (United Kingdom, Germany and Spain) associated with our credit ratings business, including preparation of payroll related journal entries (i.e. vacation accruals, P11D, etc.). Assess and resolve escalated payroll issues and discrepancies. Maintain payroll processes, procedures and controls ensuring up to date as business/processes evolve. Lead and review the year end payroll calculations, reconciliations, filings, (T4's, T4A's, Releve1, T2200, EHT, CNESST, Alberta Worker Comp, Worksafe BC, etc.) to ensure issued in accordance with CRA (Canada Revenue Agency) and other regulatory requirements, including other jurisdictions (i.e. United Kingdom [P60's, P11D's], Germany and Spain). Own and maintain payroll SOX compliance, design of internal controls and process maps. Perform quarterly ADP WFN user access reviews. Lead and manage any payroll audits that may arise because of regulatory, internal, and external audits. Stay current on the latest regulatory changes with respect to payroll and benefits to ensure payroll policy adherence and compliance per province. Ensure an environment of continuous improvement is maintained to sustain maximum efficiency by researching, recommending, and implementing new or enhanced policies, procedures and processes to improve operational effectiveness. Work closely with the People and Culture team in all compensation and benefit related developments, ensuring all changes are communicated to the relevant stakeholders in a timely manner. Perform other projects as assigned. Qualifications Experience with Ontario payroll a must and Quebec payroll knowledge an advantage. Canadian Payroll Association designation is required. Knowledge of relevant payroll and benefits legislation including CRA requirements laws, regulations, and guidelines as well as Employment Standards legislation. Post-secondary education in Business Administration, Finance, or Accounting. CMA/CGA/CA/CPA designation preferred. 5+ years of progressive Canada payroll experience in a management role, including supervision of one or more direct reports Proficiency in interpreting policies, procedures, benefits and pension guidelines. Knowledge of relevant tax requirements, including HST and QST requirements laws, regulations and guidelines. Knowledge of accounting as related to payroll, benefits and RRSP/DPSP, including in-depth knowledge of analysis and reconciliation. Knowledge of restricted stock units is a plus. Knowledge of ADP WFN (Payroll software), Workday (HRIS) and Oracle Financials (ERP) a plus. Strong analytical skills and background, financial acumen and attention to detail. Ability to work with a high degree of autonomy of discretion and a strong self-starter and a multi-tasker. High quality written and verbal communication skills, customer service focused and the ability to communicate effectively cross-functionally and globally in a growing and ever-changing environment. Proficient in Microsoft Office (Word, Excel, PowerPoint, Access, Outlook). Compensation and Benefits At Morningstar we believe people are at their best when they are at their healthiest. That's why we champion your wellness through a wide-range of programs that support all stages of your personal and professional life. Here are some examples of the offerings we provide: Financial Health 75% 401k match up to 7% Stock Ownership Potential Company provided life insurance - 1x salary + commission Physical Health Comprehensive health benefits (medical/dental/vision) including potential premium discounts and company-provided HSA contributions (up to $500-$2,000 annually) for specific plans and coverages Additional medical Wellness Incentives - up to $300-$600 annual Company-provided long- and short-term disability insurance Emotional Health Trust-Based Time Off 6-week Paid Sabbatical Program 6-Week Paid Family Caregiving Leave Competitive 8-24 Week Paid Parental Bonding Leave Adoption Assistance Leadership Coaching & Formal Mentorship Opportunities Annual Education Stipend Tuition Reimbursement Social Health Charitable Matching Gifts program Dollars for Doers volunteer program Paid volunteering days 15+ Employee Resource & Affinity Groups Total Cash Compensation Range $121,400.00 - 218,525.00 USD Annual Inclusive of annual base salary and target incentive Morningstar's hybrid work environment gives you the opportunity to collaborate in-person each week as we've found that we're at our best when we're purposely together on a regular basis. In most of our locations, our hybrid work model is four days in-office each week. A range of other benefits are also available to enhance flexibility as needs change. No matter where you are, you'll have tools and resources to engage meaningfully with your global colleagues. 001_MstarInc Morningstar Inc. Legal Entity
$65k-88k yearly est. Auto-Apply 3d ago
Payroll/Timekeeping Clerk
Central Il 3.9
Payroll administrator job in Decatur, IL
Temp Macon County Primary responsibility for payroll clerk is to accurately process payroll, meeting weekly and monthly deadlines Freight billing Solving relatively complex problems related to compensation Closing trips for outside locations Coordinating and processing any irregular payments and fuel charges Develop understanding of union and non-union payroll policies to research and answer questions from drivers/hourly employees regarding payroll matters Job Requirements: Minimum of three years of general office/accounting experience Excellent data entry, keyboard and ten key skills Proficient in the use of a multi-line telephone Basic understanding of mathematical/accounting procedures is required Payroll experience is helpful Attention to detail with the ability to locate discrepancies is essential for this position Knowledge of OPGO, CICS, and IMS systems preferred Proficient in the use of Microsoft Word, Excel and Outlook Ability to hear and speak clearly; read, comprehend and communicate, orally and in writing in order to effectively communicate in person or by phone Physical requirements include standing, filing, bending, keyboard and scanner operations, sitting for extended periods of time and working on the telephone.
$39k-51k yearly est. 11d ago
Spec Sr Payroll
Toyoda Gosei North America Corporation 4.4
Payroll administrator job in Troy, MI
Job Description The Toyoda Gosei Group is a leading global manufacturer of rubber and plastic automotive components, safety systems and LEDs. Globally Headquartered in Japan with a network of 67 group companies in 17 countries and regions, the Group brings its extensive range of products to customers all over the world. Toyoda Gosei North America (headquartered in Troy, MI) has an opening for a Senior Payroll Specialist in the Human Resources department. The Senior Payroll Specialist functions with a high degree of autonomy, and is responsible for providing professional level payroll system & process management, administration, and guidance across Toyoda Gosei (TG) North America Corporation (TGNA) and TGNA Manufacturing Companies (AMCs). Essential Duties and Responsibilities · Accurately process weekly expense reimbursements, bi-weekly payrolls, annual bonuses and service awards for multiple sites; includes time and attendance steps through calculation and post-process reporting. · Manage full-cycle garnishment and levy activity. · Provide prompt, courteous, and secure customer service via phone, Teams, and email for a host of payroll related questions; including time/attendance, deductions, allowances, payroll tax, address changes, system and app usage, and general problem resolution. · Understand payroll strategies, policies and deliver service and support at a high level. · Prepare and manage off-cycle checks, voids, and corrections - including prior quarter adjustments and W-2 corrections. · Participate and actively contribute to HR and Payroll Hoshin, policy improvement, projects, and other continuous improvement efforts. · Maintain accurate employee information, including demographic data, job data, status changes, and other employee data as needed. · Prepare and provide various reports including; census data, 5500 audit preparation data, JSOX reports, and workers compensation forecasts. · Work closely with payroll vendor, accounting & tax departments to provide required information such as 940's, statements of deposit (SOD), and ad-hoc requests (i.e. tax credits R&D, filing for payroll taxes in Ohio). · Prepare invoices and applicable supporting documents for payroll and benefit vendors. · Serve as a backup for benefits administration and healthy living initiatives. · May be required to actively participate in leave tracking process and system. · Responsible for any ad hoc reporting regarding payroll related items. · Actively manage time keeping system including training team members on use and procedure. · Drive optimization by being actively engaged in continuous improvement efforts (kaizen) · This role requires the completion of other duties as assigned Required Education, Experience, and Skills Certifications and Education · Bachelor's degree in Human Resources or related field is required · SHRM certification is preferred Experience · Minimum of 4-6 years of experience in ADP Payroll or UKG Payroll for multi-state, multi-site companies are required · Expert knowledge of US Payroll, New Hire, Pay, Leave, Garnishment Regulations, and other payroll law and reporting · Knowledge of multi-state and local payroll tax and reciprocity roles are required Physical Requirements · The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. · While performing the duties of this job, the employee is regularly required to talk or hear. The employee frequently is required to sit. The employee is occasionally required to stand, walk, and reach with hands and arms. The employee must occasionally lift and/or move up to 25 pounds. Specific vision abilities required by this job include close vision. Technology Competencies · Proficiency using Microsoft Office Suites 2010 or newer is required · Advanced Excel skills including data forecasting, audit purposes, Pivot Tables and VLOOKUP are required Work Environment · Office environment Additional Competencies · Ability to consistently meet deadlines is required · Effective verbal, non-verbal, negotiation and written communication skills are required · Ability to sustain a high degree of professionalism in interacting with internal and external customers is required · Effective attention to detail, problem solving, analytical and organizational skills are required · Strong organizational skills, analytical thinking skills, problem solving and project scheduling skills is required
$55k-72k yearly est. 19d ago
Senior Payroll Specialist
QCR Holdings 4.1
Payroll administrator job in Moline, IL
Full-time Description TITLE: Senior Payroll Specialist DEPARTMENT: 998 - Human Resources The Senior Payroll Specialist will play a key role in supporting the Human Resources team and overall organization, by ensuring smooth daily operations of the payroll function of the organization. This role will collaborate with all human resources team members to implement policies, systems, workflows and procedures and to help execute various human resources programs and initiatives. This role will entail other duties based on needs of the department and ability to take on additional responsibilities once payroll process has been mastered. ESSENTIAL FUNCTIONS: Execute the biweekly payroll functions in compliance with external regulations and internal policies for the entire organization, including, entering of data into payroll software, changing recurring earning and deductions, maintaining all changes to payroll records, tracking and entering all commissions and bonuses, and maintaining personal time off plans. Create and/or enter all required bi-weekly, monthly and annual payroll entries to be entered into the general ledger in collaboration with the accounting department. Reconcile the quarterly tax returns completed by the payroll provider to ensure accuracy of reporting and payments. Reconcile year end returns and w-2's to ensure accuracy of reporting. Create and maintain payroll tax withholding accounts, as needed, and handle all miscellaneous invoices, refunds, and inquiries that come from tax agencies. Understand the general ledger system and how payroll ties to the general ledger and checking accounts and is able to make correcting entries to ensure accuracy of the general ledger system and checking account balances. Research general ledger or checking account offages and work with appropriate team members to resolve issues through entries and/or payroll adjustments. Solve issues concerning payroll, answers inquiries, and enforce payroll policies. Manage regular preparation of relevant management reports, including bi-weekly, monthly, quarterly and year-end reports (gross payroll, hours worked, vacation accrual, benefit deductions, etc.). Prepare annual compensation surveys and miscellaneous surveys throughout the year. Maintain employee payroll records and files. Manage and submit invoices from HR vendors. Provide information for internal audits required by the internal audit department. Collaborate with team members to solve employee and payroll issues. Keep current with all payroll related compliance matters and updated laws and regulations. Critically review and analyze current payroll and tax procedures in order to recommend and implement changes leading to best-practice operations and efficiencies. Implement enhancements and improvements on current processes and procedures leading to best practices. Foster and preserve a culture of inclusion. Assist with other total rewards functions (e.g., benefits, compensation) as needed. Additional duties and responsibilities may be required to support the company's mission, vision and values. QUALIFICATIONS: Bachelor's degree in business, human resources, or accounting, or equivalent work experience. Minimum four years' experience in Human Resources or similar field, with experience in payroll. Familiarity with benefits systems, HRIS (Paylocity preferred), and payroll software. Knowledge of how payroll flows to general ledger (GL) and checking accounts and experience with researching reconciliation offages with ability to understand how to appropriately correct them. Strong attention to detail and ability to handle multiple tasks and projects simultaneously. Ability to work independently and maintain a high level of confidentiality with sensitive information. Ability to follow policies and procedures directed by a highly regulated and audited industry. Ability to communicate professionally with all members of the organization and assist with issues in a timely manner. Banking industry knowledge and experience is preferred but not required. Strong analytical and critical thinking skills. Strong verbal, written and interpersonal communication skills. Proficient with Microsoft Office Suite or related software. WORKING CONDITIONS: Duties are performed in a professional office environment. Some travel to other bank entities required. SALARY & BENEFITS: The salary range for this position is $60,000-$75,000 annually. The actual starting salary will be based on qualifications and business needs and may vary, as permitted by applicable state law. This position is a regular full-time position, and individuals employed as regular full-time, are eligible for the following benefits subject to the terms, limitations and conditions of each benefit plan: Health, Dental, Vision, Life Insurance, Disability Insurance, FSA, HSA, 401K, Employee Stock Purchase Plan, Paid Time Off, Paid Holidays and additional Voluntary Supplemental Insurance. At QCR Holdings, Inc. we are committed to fostering and preserving a culture of diversity, equity, and inclusion and strongly believe that it's our differences - of all kinds - that make our company and our communities better and stronger. QCR Holdings, Inc. is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, disability, age, sexual orientation, gender identity, national origin, veteran status, or other protected class status. It is the policy of QCR Holdings, Inc. to comply with the Americans with Disabilities Act by providing reasonable accommodations to enable qualified individuals with disabilities to access the job application and interview process, to perform the essential functions of the job, and to receive equal access to other benefits and privileges of employment.
$60k-75k yearly 6d ago

Learn more about payroll administrator jobs

How much does a payroll administrator earn in South Bend, IN?

The average payroll administrator in South Bend, IN earns between $27,000 and $55,000 annually. This compares to the national average payroll administrator range of $33,000 to $64,000.

Average payroll administrator salary in South Bend, IN

$39,000

$27,00010%

$39,000Median

$55,00090%

What are the biggest employers of Payroll Administrators in South Bend, IN?

The biggest employers of Payroll Administrators in South Bend, IN are:

Saint Mary's College

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Payroll Administrator South Bend, IN Jobs

Payroll administrator jobs in South Bend, IN - 583 jobs

Certified Payroll Specialist

Payroll Specialist

Payroll Specialist

Oracle Cloud HCM Payroll Consultant - Digital Associate

Payroll Specialist

Compensation and Payroll Specialist

Plant Administrator

Payroll Processor I

Payroll Manager

Payroll Manager

Manager, Payroll

Payroll Manager

Payroll Processor

Payroll Processor

Accounting and Finance Consulting - Senior Payroll Specialist

Accounting & Payroll Manager

Payroll Manager, Americas

Payroll/Timekeeping Clerk

Spec Sr Payroll

Senior Payroll Specialist

Learn more about payroll administrator jobs

How much does a payroll administrator earn in South Bend, IN?

What are the biggest employers of Payroll Administrators in South Bend, IN?