Personal assistant jobs in Oceanside, NY

About the Role Velvet Caviar is a leading lifestyle and tech accessories brand and is seeking a dynamic, stylish, and incredibly organized Executive Personal Assistant to support our CEO and Founder. This role sits at the intersection of high-level executive support, personal assistance, and creative collaboration. This is not your typical EA role. From managing packed calendars to supporting social content shoots, international travel, company events, and daily to-dos - you'll help keep both the business and the CEO's personal brand running seamlessly. If you thrive in fast-paced environments, love aesthetics and TikTok trends, and are known for being two steps ahead - this role is for you. Key Responsibilities Executive & Administrative Support Manage CEO's work and personal calendar with precision; schedule meetings, appointments, and events Oversee inbox management; draft responses and flag priority items Attend meetings, take notes, and manage follow-up action items Maintain and manage the CEO's daily to-do list, priorities, and long-term goals Act as a gatekeeper, managing the CEO's time and workload effectively Coordinate domestic and international travel (including arrangements for her small dog) Send and arrange vendor and personal payments on behalf of CEO Creative & Brand Support Support CEO's personal social media presence (TikTok & Instagram): film, edit, brainstorm, and keep content aligned with trends and brand identity Offer creative input for event outfits, content shoots, and personal brand moments Source, pick up, and return items for content, events, and daily needs Manage closet organization and resale (e.g., Postmark listings) Personal & Lifestyle Support Run personal errands, book travels, make reservations, and execute lifestyle tasks with care and discretion Maintain the CEO's office space and household organization and logistics Assist with CEO's small dogs, as needed (must be dog-friendly) Drive for errands or events when needed (must hold a valid driver's license and be comfortable driving in NYC) Handle expense reports, reimbursements, and bill payments Project & Event Coordination Organize personalized gifting and coordinate events Help plan and coordinate company events and special projects Support internal creative initiatives and cross-functional priorities Anticipate the CEO's needs and proactively look around corners for solutions You Are... Highly organized, detail-obsessed, and thrive at managing chaos with calm A natural problem solver who's proactive and solutions-oriented A strong communicator - professional, clear, and personable Tech-savvy with experience across Google Suite, calendar/email systems, and editing tools for IG/TikTok Fashion-forward and social-media fluent with a sharp eye for aesthetics A team player with positive energy who's service-minded and discrete Someone with a valid driver's license who can confidently navigate NYC Requirements 3+ years of Executive or Personal Assistant experience, preferably in fast-paced, creative environments Based in NYC with deep familiarity navigating the city Comfortable managing both professional and personal tasks with professionalism and care Prior experience supporting social media or a personal brand is a strong plus Must love dogs and be flexible to assist as needed Available for occasional evening/weekend needs based on CEO's schedule or travel/events Bonus Points If You... Have experience with small-business operations or startup environments Have a background or interest in fashion, beauty, or influencer marketing Are familiar with travel logistics for events like Fashion Week, pop-ups, or influencer trips PERKS: Be a key strategic leader at a fast-growing brand! Competitive salary + performance-based bonuses Nice office located at the Brooklyn Navy Yard Hybrid schedule with 1-2 days a week in office PTO Days + Specified National Holidays Off Health Insurance coverage + other benefits Quarterly team events and or retreats Velvet Caviar is an equal-opportunity employer committed to a diverse workplace environment.

The CEO of a global leading direct access trading firm is seeking a dedicated and proactive personal assistant to join his team of assistants part-time. This is a great internship-style opportunity that is ongoing to showcase strategic and analytical thinking abilities while juggling the private and professional needs of a very active executive. This is a position for someone who thrives in a fast-paced environment and has exceptional organizational skills. Responsibilities Manage both personal and professional tasks, which include reservations, appointments, and any household needs Coordinate international and domestic travel logistics including flight itineraries, hotel reservations and car services. Organize agendas, manage calendar and plan events while prioritizing competing demands Prioritize and manage multiple projects simultaneously, maintaining diligent track of project timelines and deadlines Conduct thorough research on various topics as needed, providing detailed reports and actionable insights to support the CEO's initiatives Handle contract negotiations with third-party vendors, ensuring favorable terms and agreements Wardrobe and style management, personal shopping, procuring, and audit of wardrobe from day to day and special event clothing Perform general admin duties such as; recording meeting minutes, data entry, filing, copying, faxing, mailings, etc. Prioritize and lead multiple projects at a time, keeping diligent track of project timelines and deadlines Uphold a highly organized and detailed to-do list for both the CEO and business and taking careful note of important dates Maintain diligent communication with the rest of the team and ensure all aspects of the business are on track Monitor multiple social media accounts to help grow and expand online presence on existing and emerging social platforms Additional Personal / Creative / Executive Assistant duties as needed Requirements Incoming Freshman of Sophomore pursuing a Bachelor's Degree from an accredited university Must be able to provide SAT and/or ACT scores in order to be considered Ability to provide clear and concise oral and written communication A self-starter who is eager, optimistic, and has a “no task too small” mindset Must be able to work 10-15 hours per week Pays $39/ hour Visa sponsorship available

Our client, a Hedge Fund in Midtown, is seeking an experienced and motivated individual to support a C-Suite Exec on a wide range of business and personal, non-business-related tasks. This is an exciting opportunity to manage the professional and personal needs of a highly engaged Executive who is deeply involved in every facet of the firm. The ideal candidate must be highly discreet, proactive, and possess exceptional communication skills. Candidates should have a minimum of 7+ years of experience supporting a C-level executive in a hybrid EA/PA capacity. This firm is dynamic and looking for a person with no ego and happy to pitch in attitude. This role is in office 5x a week with 24/7 availability as needed. RESPONSIBILITIES Manage a very active business and personal calendar; act as a true "gatekeeper" to the Executive Coordinate complex domestic and international travel (both commercial and private), including detailed itineraries Prepare any required visas or passport renewals for international travel Organize personal and professional dinners, car services, and events Schedule and prioritize meetings with high-level stakeholders Keep Executives on schedule at all times Order daily lunch for the CEO and catering for meetings as needed Make dinner reservations, schedule doctor appointments, and purchase tickets for events Track and collect receipts for all travel-related expenses and prepare expense reports Liaise with philanthropic organizations as needed Handle personal shopping, gift buying, returns, and errands Assist in researching and planning company events including budgeting, guest list management, venue sourcing, and vendor coordination Provide general support including light research and preparation of presentations Bookkeeping and recordkeeping tasks such as paying bills, managing bank accounts, maintaining documents for tax and estate reporting, and processing and tracking charitable donations for personal matters Personal needs ranging from home projects and home management or purchases and car repairs; scheduling doctor's visits, and submitting medical and dental claims; assisting with gift shopping, personal purchases, package deliveries and returns; sourcing and arranging pet care; to various ad hoc research projects REQUIREMENTS Bachelor's Degree required 7+ years of administrative experience supporting a C-level executive Highly proficient in Microsoft Outlook Absolute discretion and professionalism Excellent verbal and written communication skills Proactive and self-motivated with strong problem-solving skills Extremely detail-oriented and organized Able to take direction and follow through SALARY: $130-190K base + generous bonus + great benefits + 401(K) and profit sharing + 25 days PTO + team lunch Fridays HOURS: 8:30 AM - 5:30 PM + 24/7 mentality

Run errands both business and personal Make appointments Schedule meetings Schedule events business and personal etc.

Lloyds Bank Corporate Markets, plc (“LBCM”) forms an integral part of Lloyds Banking Group, a UK-focused retail and commercial bank with more than 30 million customers globally. We have been operating in North America for over 100 years, providing a client-focused approach for global businesses with strong links to the UK. Our New York operations provides a gateway between the UK and North America for financial institutions and large corporate clients, offering core banking products such as lending, trade finance and a range of debt capital and financial markets services through our US broker dealer, Lloyds Securities Inc. Lloyds Bank is committed to attracting, retaining and developing the best talent in the industry and embracing the diversity of our people. We offer our colleagues ongoing training, development, mentoring and networking opportunities, as well as competitive benefits and vacation leave. We are dedicated to working with our community and offer a range of volunteering and fundraising activities throughout the year. Diversity and inclusion are a part of who we are at Lloyds Bank. Lloyds North America strives to create a culture where every individual feels included, and empowered to be their best. Providing equal employment opportunities to all applicants and employees without regard to race, color, religion, creed, gender, gender identity or expression, age, national origin or ancestry, citizenship, disability, sexual orientation, marital status, pregnancy, veteran status, membership in the uniformed services, genetic information, or any other basis protected by applicable law. Lloyds values diversity in all backgrounds and experiences and wants their employees to bring their “whole self” to work! Reasonable Accommodations for Qualified Individuals with Disabilities During the Application Process Lloyds North America is committed to providing reasonable accommodations for qualified individuals with disabilities in our job application process. If you have a disability and require a reasonable accommodation in order to participate in the application process, please contact our Human Resources Dept at: ************** Role Overview: The Personal Assistant will provide high-level administrative and business support to the Business Executive. This role is pivotal in ensuring the smooth operation of executive functions, facilitating communication, and supporting strategic initiatives. The Personal Assistant will manage schedules, coordinate meetings, prepare materials, and act as a liaison between the Business Executive, leadership team, and key stakeholders. Responsibilities Serve as the primary liaison for the Business Executive and senior team members, managing communications, calendars, meetings, travel, and expense processing. Coordinate leadership meetings and events, including agenda prep, minute-taking, and action tracking. Support regulatory and organizational tasks such as records management, IT systems recertification, and business continuity planning. Prepare presentations, reports, and correspondence for executive and board-level engagements. Maintain desk procedures, filing systems, and ensure policy compliance. Manage relationships and communications with senior stakeholders, including overseas offices. Handle incoming mail, compile reports, and provide management information as needed. Prioritize and manage multiple tasks under tight deadlines, supporting strategic initiatives and special projects. Qualifications Education and Experience Required: Bachelor's degree in Business, Finance, Economics, or related field. Minimum 3 years' experience in a corporate or executive assistant role, preferably within banking or financial services. Experience supporting senior stakeholders and managing confidential information. Key skills and knowledge required: Strong organizational and time management skills; ability to multitask and prioritize. Excellent written and verbal communication skills. High attention to detail and accuracy in all work. Strong analytical and problem-solving abilities. Proactive, collaborative, and adaptable approach. Advanced proficiency in MS Office (Excel, PowerPoint, Word). Professional demeanor and strong work ethic. Salary Range: $105,000 - $120,000

Personal / Executive Assistant (PA / EA) Employment Type: Full -Time About Us We are leaders in the healthcare mental health industry, managing back -office operations for multiple clinics. Our mission is to deliver exceptional support to enhance efficiency and service quality. As a rapidly growing organization, we seek a highly adaptable Personal and Executive Assistant to streamline operations, optimize productivity, and enable our leadership team to focus on top -level strategic priorities. Position Summary The Personal / Executive Assistant (PA / EA) will work closely with multiple executives, providing a mix of administrative, operational, managerial, and personal support. The ideal candidate is highly organized, proactive, tech -savvy, and an excellent communicator who thrives in a fast -paced environment. This role is crucial in ensuring that time and resources are utilized efficiently, handling both business and personal tasks as needed. Key Responsibilities Administrative & Executive Support Manage executives' calendars, schedule meetings, and prioritize appointments. Prepare meeting agendas, take detailed minutes, and send recap notes with action items. Draft, edit, and proofread correspondence, reports, and presentations. Handle confidential documents and sensitive information with discretion. Office & Operations Management Oversee daily office operations, ensuring an organized and efficient workspace. Manage office supplies, vendor relationships, and maintenance needs. Coordinate team schedules, meetings, and office activities/events. Assist with HR -related administrative tasks, such as onboarding support. Project & Task Management Update and maintain CRM and project management systems. Track and oversee task delegation, ensuring timely completion. Assist with workflow optimization and process improvements. Personal & Lifestyle Management Handle personal errands, reservations, and household/vendor coordination. Manage personal travel arrangements, including flights, hotels, and itineraries. Assist with purchasing and order management, including gifts and personal items. Provide support for family or personal engagements as needed. Operational Efficiency & Business Development Support Act as a gatekeeper, managing access to executives and aligning priorities. Provide ad -hoc support for interviews, event attendance, and travel coordination. Assist with networking, business research, and recruitment efforts. Communication & Coordination Serve as a liaison between executives, internal teams, and external stakeholders. Foster a positive and collaborative work environment. Relay updates, messages, and priorities to relevant parties. RequirementsQualifications & Requirements 3+ years of experience as an Executive Assistant, Personal Assistant, or similar role. Strong organizational, time management, and multitasking skills. Excellent written and verbal communication skills. Tech -savvy with experience in CRM, project management tools, and Microsoft/Google Suite. Ability to handle confidential and sensitive information with discretion. Strong problem -solving skills and ability to work independently. A proactive attitude and the ability to anticipate needs before they arise. Flexibility to handle both professional and personal responsibilities. Preferred Qualifications Experience in healthcare, mental health, or corporate executive support. Familiarity with Zoho, Notion, Asana, or similar tools. Background in event coordination, HR support, or business development. BenefitsCompensation & Benefits: Salary Range: $65,000-$85,000 annually, based on experience and qualifications. Performance Bonuses: Annual bonus opportunities based on individual and company performance. Full Benefits Package: Medical insurance with company contribution. Full dental, vision, and life insurance. 401k with up to 4% company matching. Time Off: 15 days PTO annually. 6 paid holidays off. Sick days (as per NY State). Professional Development: Annual training allowance for courses, certifications, or conferences. What We Offer: A dynamic and collaborative work environment. Opportunities for professional growth and development. The chance to make a significant impact in a growing company.

Job Description Job Ad: Personal Lines Account Executive Assistant Location: Englewood Cliffs, NJ Company: Otterstedt Insurance Agency, Inc. Job Type: Full-time About Us: Since 1919, Otterstedt Insurance Agency has been a leading provider of innovative insurance solutions, dedicated to delivering exceptional customer service and value to our clients. We're looking for a dedicated and professional Personal Lines Account Executive Assistant to join our dynamic team and help us continue to grow and provide top-tier service. Position Overview: As a Personal Lines Account Executive Assistant at Otterstedt Agency you will be responsible for assisting the personal lines department in order to create a more efficient workflow that enables our account executives to be more proactive and consultative in the handling of their book of business. Key Responsibilities: Processing all non-premium endorsements for the clients, including entering data into Applied, making changes in the company websites and following up on the open activities. Following up on pending cancellations by checking company sites before cancellation and involving the AE on those that have not been paid as of the follow up date on the CNPF. Reviewing Expiration Clean up sheets to make sure that any policies that should show as renewed are properly entered and giving back to the AE those items that need more involvement. Reviewing Excess and Surplus lines renewal expiration sheets to put an activity in for the AE to follow up on @ 30 days prior to expiration so that these policies don't get overlooked. Special company lists and projects assigned by the branch manager that need to be worked on. Qualifications: 1+ years of experience in the insurance industry, preferred. P&C license required, or willing to obtain insurance license upon hiring. Excellent communication and interpersonal skills. Strong problem-solving abilities and attention to detail. Ability to manage multiple accounts and tasks effectively. Knowledge of EPIC a plus. Proficient in Microsoft Office including Outlook, Teams, Excel, etc. Why Join Us? Competitive salary and performance-based incentives. Comprehensive benefits package, including health, dental, potential for bonuses and retirement plans. Career growth and development opportunities. A supportive, collaborative, and inclusive work environment. If you're a motivated and customer-focused professional looking to make a positive impact in the insurance industry, we want to hear from you! Apply today! Otterstedt Insurance Agency is an equal opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all employees.

Venture capital firm is looking for an Executive Personal Assistant to support the Founder / Managing Director. With their recent new fund, this is an incredible opportunity to be part of a mature yet expanding VC firm during this exciting stage and grow alongside the organization! Provide support to the Founder through calendar and inbox management, meeting coordination, board meeting support, liaise with founders and investors, and attend events for on-site support. You will also provide personal support to the Founder through booking personal appointments, travel arrangements, etc. Someone who has a white-glove service with a can-do mentality, can anticipate needs, and has strong organizational skills. Previous experience supporting senior leaders, preferably in finance or VC. This is an in-office role, 5 days/week, based in New York. 150-175K+ DOE + performance bonus, comprehensive benefits, daily lunch provided, internet/phone stipend, and a collaborative team culture! Responsibilities: Provide high-level executive support to the Founder. Oversee and organize the calendar and daily priorities to ensure the executive stays organized and focused. Proactively ensure inboxes are consistently reviewed, prioritized, and addressed to support smooth communication and timely follow-up. Coordinate complex travel arrangements for both business and personal purposes, occasionally including family travel logistics. Manage various personal tasks and appointments, such as wellness, medical, and fitness scheduling, as part of a holistic support approach. Flex between executive and personal assistant duties based on seasonal needs and shifting priorities. Anticipate needs, proactively manage next steps, and handle logistics with minimal oversight. Maintain organized systems for scheduling, communication, and task tracking to support efficiency and clarity. Qualifications: 5+ years of experience as an Executive Assistant, preferably in financial services or a similar industry. Strong organizational skills with the ability to manage competing priorities and handle confidential information with discretion. Mid-career administrative professional who is resourceful, proactive, and takes ownership of their work. Comfortable with flexible hours and occasional weekend availability for time-sensitive needs. Excellent communication skills and a service-oriented mindset. Enthusiastic about creating structure, solving problems, and keeping workflows running smoothly. Familiarity with NYC events, venues, and dining is a plus. Positive, warm personality with a supportive and thoughtful approach to working with others. *Please Note: Your application will be considered for all open positions. You do not need to apply for multiple roles.

Executive Assistant to Founder & CEO (Onsite) Location: Long Island, NY (Greater NYC area) • Type: Full-time • Onsite: 5 days/week We're hiring a high-caliber Executive Assistant to a Founder/CEO of a private equity firm with multiple operating entities and a new venture launching. This is a true EA/PA hybrid: you'll streamline a complex professional calendar, own mission-critical operations, and handle select personal matters so nothing slips. The pace is fast, expectations are high, and the mandate is simple: create clarity, eliminate friction, and keep the CEO's world running on rails. What You'll Own Calendar orchestration & priorities: Architect a “zero-collision” calendar, enforce timeboxing, prep briefs; anticipate conflicts three steps ahead. Inbox command: Triage, draft, and route communications; convert emails into actions with clear owners, deadlines, and follow-ups. Meeting readiness: Build agendas, briefing docs, research memos, and post-meeting action trackers; drive follow-through to completion. Investor/board/admin logistics: IC/board meeting prep, data room coordination, signature cycles, NDAs, vendor onboarding. Travel & events: Complex domestic/international itineraries, holds/options, contingency plans; coordinate investor dinners, offsites. Finance admin: Expenses, reimbursements, receipts, AMEX/Brex/Concur; light vendor/AP coordination with controllers. Project management: Maintain CEO's master project list across companies; stand up trackers, KPIs, and weekly reporting. Launch support (new venture): Vendor sourcing, light vendor negotiations, milestone plans, marketing/admin coordination. Personal assistant support (as needed): Household/vendor scheduling, personal appointments, family travel, gifting, errands. Gatekeeping & judgment: Protect focus time; triage inbound asks; say “no” diplomatically; escalate only what truly matters. Confidentiality & discretion: Handle sensitive information with impeccable judgment. You Are Self-directed operator: You see the whole board, set your own priorities, and execute without hand-holding. Systems-builder: You love creating repeatable workflows, checklists, dashboards, and templates that scale. Anticipatory & decisive: You predict needs before they're voiced; you make the call, then communicate crisply. Calm under pressure: Fast pace, shifting priorities, and last-minute changes don't rattle you. High-integrity & discreet: You protect confidentiality instinctively; you build trust quickly. People-savvy: Confident with investors, bankers, founders, vendors, and family members-equally at ease with all. Qualifications 7-12+ years supporting a Founder/CEO, Managing Partner, or equivalent in PE/VC, investment banking, or high-growth companies. Proven EA/PA hybrid experience managing both business and personal workflows. Mastery of calendar/email triage and executive communications (clear writing, tone matching, impeccable grammar). Hands-on with project management tools (Asana/ClickUp/Notion/Airtable), productivity suites (Google Workspace & MS 365), and expense/fintech (Brex/Expensify/Ramp). Comfortable with light research & memo writing; able to produce concise briefing docs quickly. After-hours responsiveness as needed for international travel, live deals, and urgent matters. Valid passport; ability to travel occasionally. Driver's license preferred for local errands. Bachelor's degree preferred. Success Metrics (First 90-180 Days) Calendar collision rate: Inbox service level: Same-day triage; VIP threads answered or routed within 2 business hours. Meeting readiness score: 100% of key meetings have briefs 24 hours in advance; action logs sent Project throughput: 90% on-time task completion across CEO's top initiatives. Travel QA: Zero missed connections; CEO NPS: ≥9/10 by Day 90. Sample Week Mon: Lock weekly priorities; publish CEO dashboard; confirm investor/IC prep. Tue: Build diligence brief; coordinate banker dinner; submit expenses; send progress roll-ups. Wed: Handle venture launch vendors; contract review routing; household appointment scheduling. Thu: Finalize investor meeting deck logistics; hold options for travel; confirm weekend family plans. Fri: Conduct “flush list” review (open loops); update next-week calendar & materials. Work Environment & Hours Onsite in Long Island, NY (Greater NYC) Monday-Friday; occasional evenings/weekends during live deals or travel. Professional, fast-paced environment with high autonomy and high expectations. Compensation & Benefits Competitive salary + annual bonus; benefits package; PTO. (Final range aligned to experience and market.) Commuter benefits; phone stipend; occasional overtime eligible per policy. How to Apply Send your resume, a brief note on a complex calendar or travel challenge you solved, and one work sample (e.g., redacted briefing memo or project tracker) to ***************** with subject line: EA - Long Island.

Job Description Playto Childcare Services is seeking a highly motivated and organized Personal/Executive Assistant to join our dynamic team. This key role will support the daily operations of our main office and ensure the smooth execution of essential tasks. The ideal candidate will possess exceptional charisma, attention to detail, and a proactive attitude, making them a vital part of our leadership team. **Key Responsibilities:** - **Daily Operations:** Oversee and manage day-to-day office activities, ensuring everything runs efficiently and effectively. - **Meeting Coordination:** Schedule and coordinate weekly meetings with Executive Directors, ensuring agendas are set and followed. - **Action Tracking:** Take detailed notes during meetings and create actionable lists for Eli and the Executive Directors. Ensure all action items are completed promptly. - **Communication Management:** Act as the primary point of contact for Eli, ensuring that all correspondence is addressed and followed up on in a timely manner. - **Event Coordination:** Stay informed about upcoming open houses and community events. Ensure the right team members are present and prepared for these events. - **Office Presence:** Be present in the office every day, especially when Eli is out, to manage any arising issues and maintain smooth operations. - **Growth Opportunity:** This role has the potential for promotion to a higher position within the company as you demonstrate your abilities and contribute to our success. **Qualifications:** - Strong organizational skills with the ability to multitask and prioritize effectively. - Excellent communication and interpersonal skills. - Proven experience as an executive assistant, personal assistant, or in a similar role. - Ability to work independently and take initiative. - A proactive approach to problem-solving with strong decision-making skills. - Flexibility to adapt to changing priorities and responsibilities. - Familiarity with office management procedures and basic accounting principles is a plus. **What We Offer:** - A supportive and collaborative work environment. - Opportunities for professional growth and advancement. - Competitive salary and benefits package. - The chance to be part of a company making a positive impact on children's lives. Please send email to **************

Our client is seeking a polished, highly organized Personal Assistant in Greenwich, CT. This role requires discretion, reliability, and seamless coordination of daily activities. Candidates must have Exceptional organizational skills with the ability to anticipate needs and pivot quickly as schedules evolve. This position will report on site in Greenwich. The general schedule is Monday through Friday but candidates MUST have flexibility for frequent weekends hours.

Hill House Home is seeking an experienced Executive Assistant to join our New York team, reporting directly to the CEO. This person will be the central point of contact and right hand to the CEO for a range of business operational and personal administrative duties and responsibilities. The ideal candidate is highly organized, confident, and collaborative with strong professional boundaries and a no-drama attitude. This role will be supporting the CEO in a hybrid environment, working at least 4 days per week in office. What You'll Do: Provide full executive and personal support to the CEO, anticipating needs in advance. Manage complex daily calendars, including personal and professional scheduling, meetings, events, fittings, photo shoots, travel, and family commitments. Manage personal appointments, inclusive of family appointments when necessary Liaise across departments to ensure the CEO has all necessary materials and updates prior to meetings, events, and speaking engagements. Work across departments to track and communicate key dates (photo shoots, events, product launches), ensuring the calendar is always up to date. Oversee domestic and international travel arrangements (flights, hotels, ground transportation, reservations, and itineraries). Manage RSVPs for personal and professional events, ensuring accurate calendar updates and reminders Manage personal shopping, wardrobe coordination, and event styling support in partnership with internal team members Manage arrival and ordering of new clothing collections; coordinate try-ons for CEO. Work with PR and communications teams to support interviews, appearances, and guest engagements. Coordinate with family support and household staff on school schedules, family travel, and personal appointments/ logistics. Support office management needs, including groceries, supplies, building liaison responsibilities, onboarding, and sample management. Assist with company board meetings, team events, and special projects as needed. Maintain strong communication across all key stakeholders to ensure the CEO is informed and prepared. Who You Are: 4-6 years' experience in a similar Executive/Personal Assistant role, ideally supporting a founder, CEO, or high-profile individual. Proficiency with G-Suite, expense management systems, communication and presentation tools and comfort with digital-first workflows. Exceptional organizational skills, attention to detail, and the ability to prioritize in a fast-paced environment. A natural problem-solver, who is also intuitively analytical and creative. Collaborative and kind, who understands the importance of boundaries and discretion. A proactive problem-solver who can anticipate needs and guide with thoughtful support. Ability to work from NYC HQ 4 days a week You get things done by engaging in high level teamwork and flexing your interpersonal skills. You are organized and able to handle multiple tasks with a sense of urgency. A natural problem-solver, who is also intuitively analytical and creative. Ability to work in a fast-paced work environment. Compensation for the role will be determined based on the candidate's qualifications, skills, and experience. The estimated annual compensation for this role is $95,000+ Hill House Home is a digital-first lifestyle brand that brings beauty and joy to every day rituals. Since launching with bedding in 2016, Hill House Home has extended its collections to offer bath, baby, accessories and apparel, including their widely beloved Nap Dress . With its design-centric approach, Hill House Home offers impeccable quality, and timeless, feminine styles through quality products designed to enhance and celebrate life. Their specific aesthetic point-of-view and customer-led approach bring a fresh, accessible perspective to these time honored categories. Hill House Home Inc. is committed to building a diverse team and fostering an inclusive culture and is proud to be an equal opportunity employer. We embrace and encourage our employees' differences in ethnicity, religion, national origin, gender, family status, sexual orientation, gender identity, gender expression, age, veteran status, disability, pregnancy, medical conditions, and other characteristics. If you are a qualified individual with a disability or a disabled veteran and are unable or limited in your ability to use or access our website, you may request a reasonable accommodation to express interest in a specific opening. You can request reasonable accommodation by sending an email to ***********************.

A rapidly expanding global IT company with newly established operations in New Jersey is seeking a highly organized, proactive Personal Assistant specializing in calendar and schedule management. This position supports the CEO and partners closely with the wider PA team to ensure seamless coordination of both professional and personal commitments. This is a full-time role that requires flexibility and the ability to operate in a fast-paced, international environment. Responsibilities Manage and maintain the CEO's complex, high-volume calendar with precision and foresight. Schedule meetings, calls, and engagements while anticipating potential conflicts and providing proactive solutions. Prioritize daily activities to ensure the CEO's time is aligned with key strategic priorities. Serve as a primary point of contact for internal teams, board members, partners, and global stakeholders. Handle sensitive and confidential information with exceptional discretion and professionalism. Streamline day-to-day work-flows to reduce operational distractions and help the CEO maintain focus. Support balance between professional responsibilities and personal commitments. Collaborate closely with fellow PAs to deliver cohesive, high-quality administrative support. Qualifications 5+ years of experience as a Personal Assistant, Executive Assistant, or in a similar role supporting senior executives. Fluent in Russian (HIGHLY preferred) with excellent English communication skills, both written and verbal. Strong organizational skills and the ability to manage multiple priorities with confidence and clarity. Highly tech-savvy with strong proficiency in digital scheduling platforms, communication tools, and standard office software. A proactive thinker who naturally anticipates needs and offers well-crafted solutions. Professional, dependable, and comfortable interacting with high-level stakeholders. Adaptability to work within a fast-moving, global business environment. Requirements Verified references from previous employers. Authorization to work in the United States. Willingness and ability to travel domestically and internationally as needed. Commitment to discretion, reliability, and maintaining the highest standard of professionalism. Ability to work well with a large and loyal team Salary and Benefits Compensation and benefits are commensurate with experience. Salary starts at $140k ++++ plus benefits The company offers a supportive, collaborative environment with opportunities to grow alongside a global executive team.

StretchLab is seeking personal trainers, massage therapists, physiotherapists and dance/yoga/pilates instructors to join our team. This is an amazing opportunity to gain experience in a new modality that is taking the fitness industry by storm. StretchLab is the industry leader in offering one-on-one assisted stretching. With Co-Founders coming from the Personal Training industry, Stretch Lab has created a variety of offerings to empower clients to ‘Live Long'. StretchLab has gathered a team of experts already certified in an array of related fields - physical therapy, chiropractic medicine, yoga, Pilates, and more. StretchLab proudly strives in pursuit of having the finest team of stretching professionals. StretchLab's proprietary flexologist ™ training ensures that their client's receive a world class stretching session Position:Our Flexologists will provide one-on-one assisted stretches as well as lead guided group stretching classes for our clients. Responsibilities: Deliver one-on-one assisted stretch sessions as well as group stretch classes for up to 6 clients Encourage and motivate clients throughout stretch sessions Build StretchLab membership and retain current clientele through sales and outreach to leads Managing client care by delivering a best-in-class stretching experience, updating client notes consistently, and booking client's weekly recurring appointments Ensure the safety of clients in regards to proper stretch techniques and enforce StretchLab policies and safety rules Attend staff meetings and required educational presentations Handle member concerns when applicable Assist Sales Associates and General Manager with studio tour and sales as needed Maintain strong social media presence to client membership and retention Clean and maintain all equipment in order to ensure it is available for client use at any given time Requirements: Love of boutique fitness environment is a must - passion for stretching, mobility, and flexibility Previous experience as a Massage Therapist, Personal Trainer, Physical Therapist, or Pilates or Yoga Instructor Experience working in a fitness/health environment where you providing hands-on training with a client Fitness certification required Ability to create a positive environment that welcomes all people Fantastic communication skills and exudes empathy Must love connecting with people and have a passion for helping them achieve goals Must have a professional work ethic, be reliable and adhere to our attendance and safety policies Completion and passing of a 3 day Flexologist Training Program™, which includes 20 hours of online tutorials and 3 days of in-person/hands-on training is mandatory and paid for by the employer. Preferred Candidate profile: Candidates with education in sport science, Exercise science, Physiology or related disciplines have additional opportunities for advancement This franchise is independently owned and operated by a franchisee. Your application will go directly to the franchisee, and all hiring decisions will be made by the management of this franchisee. All inquiries about employment at this franchisee should be made directly to the franchise location, and not to Stretch Lab Corporate Compensation: $22.00 - $26.00 per hour Stretching is ancient, but StretchLab has redefined what it means to get a stretch. Having someone with years of experience read your body, assess your needs and make sure that you have been thoroughly, expertly stretched is an experience like no other. To push you further than you can push yourself and open you up in ways that you just can't do on your own. Stretching is really good for you. Being stretched is the key to a longer and healthier life. This franchise is independently owned and operated by a franchisee. Your application will go directly to the franchisee, and all hiring decisions will be made by the management of this franchisee. All inquiries about employment at this franchisee should be made directly to the franchise location, and not to Stretch Lab Corporate.

A New York landmark since 1901, Bergdorf Goodman represents the global pinnacle of style, service and modern luxury. With its rich history of showcasing leading and emerging designers, the iconic store at 5th Avenue and 58th Street-the crossroads of fashion-is a singular destination for discerning customers around the world. BG.com expands on Bergdorf Goodman's heritage, showcasing coveted collections for men and women in an unparalleled online shopping experience. Bergdorf Goodman is part of Neiman Marcus Group. Responsibilities * Create a welcoming environment by greeting customers * Exceed customer expectations by providing assistance with a positive attitude * Is knowledgeable and educates self and others on merchandise * Demonstrate timely follow-up and follow-through on customer requests and commitments * Actively create a welcoming environment through teamwork and collaboration * Effectively utilize mobile devices to communicate with customers and expand business * Work to develop long term customer relationships * Assist in maintaining visual and merchandise presentation standards on the selling floor * Demonstrate flexibility and ability to adapt to the changing needs of the business Qualifications * Excellent communication skills - including impeccable written and verbal skills. * Motivated and results-driven * Acute attention to detail * Ability to work autonomously * Assistant experience with commission-based sales preferred * Previous retail experience preferred * Standing, bending, lifting, climbing stairs * Associates must be willing to work a flexible schedule based on business need, which will include evenings, weekends and holidays. Inclusive Benefits We offer an inclusive and comprehensive range of benefits to our valued associates, including: * Medical, Dental, Vision Benefits * Disability Benefits * Paid Parental Leave, Paid Family Leave, and Adoption Support * Paid Time Off * Retirement Savings Plan (401K) and Life Insurance * Financial Solutions * NMG Associates Core Discount of 30% * Personal and Professional Development Opportunities For more information, please click "Our Benefits" section on our career site or reference the link here: ****************************************** About Neiman Marcus Group As one of the largest multi-brand luxury retailers in the U.S., with 3,000+ of the world's most desirable brand partners, we're delivering exceptional products and intelligent services enabled by our investments in data and technology. Through the expertise of our associates, we deliver and scale a personalized luxury experience across our three channels of in-store, eCommerce, and remote selling. Our NMG Way culture, powered by our people, combines individual talents into a collective strength to make life extraordinary. Our brands include Neiman Marcus and Bergdorf Goodman. Our legacy of innovation and culture of Belonging guide our roadmap for Revolutionizing Luxury Experiences. As a female-founded, female-majority organization that outpaces the U.S. population in racial and ethnic diversity, our people are at the heart of our progress, and we take great care to protect and empower them. We are committed to equal employment opportunity regardless of race, color, religion, sex, pregnancy, sexual orientation, gender identity and/or expression, marital status, age, national origin, disability, genetic information, veteran status, or any other status protected by federal, state, or local law. We are committed to providing reasonable accommodations during our Talent Acquisition process. If you have a disability and need assistance or an accommodation, please email us at *********************************. Additional Information * Maximum Pay Range $: 22.00 * Minimum Pay Range $: 18.00 * Overtime Status: Non-exempt * Posting Date: Feb 10, 2025 * Application Deadline: Applications are accepted on an ongoing basis * Announcement: Saks Global now includes Bergdorf Goodman, Neiman Marcus, Saks Fifth Avenue & Saks OFF 5TH.

Department Retail Employment Type Full Time Location New York City - Gansevoort Workplace type Onsite Compensation $20.00 - $26.00 / hour What You'll Do What You'll Need Eberjey Extras About Eberjey For over 28 years, Eberjey has created a space where you can feel truly yourself. A state of mind where the outside world fades and your inner voice reigns. This is the essence of living an authentic life. And it's more important than ever. When the brand was founded in 1996, the lingerie market was dominated by designs that focused more on capturing the male gaze than on the women wearing them. Eberjey introduced comfortable styles women could feel confident in, and soon after created the iconic Gisele PJ's that launched the brand to the next level. With a fast-growing DTC business, five retail locations, and wholesale partners worldwide, we believe in bringing comfort and joy home to as many people as we can. Join us on our journey as we continue to create styles and spaces that encourage softness, ease, confidence, and total authenticity. Eberjey is an equal opportunity employer. All applicants will be considered for employment without attention to race, color, religion, sex, sexual orientation, gender identity, national origin, veteran, or disability status.

Coordinate schedule, appointments, reservations, and travel arrangements for C-Level Executives (Business and personal) Organize and maintain email inboxes for executives. Organize information and respond accordingly. Track tasks and projects to ensure appropriate prioritization of projects with respect to deadline and organizational developments Demonstrate poise and tact under pressure and handle matters with sound judgement and confidentiality Draft and send memos and notifications with important updates and information Build rapport with clients, vendors, and corporate team members Facilitate excellent communication in the office Run errands for corporate office and executives as needed

Job Description Executive Assistant to Founder & CEO (Onsite) Location: Long Island, NY (Greater NYC area) • Type: Full-time • Onsite: 5 days/week We're hiring a high-caliber Executive Assistant to a Founder/CEO of a private equity firm with multiple operating entities and a new venture launching. This is a true EA/PA hybrid: you'll streamline a complex professional calendar, own mission-critical operations, and handle select personal matters so nothing slips. The pace is fast, expectations are high, and the mandate is simple: create clarity, eliminate friction, and keep the CEO's world running on rails. What You'll Own Calendar orchestration & priorities: Architect a “zero-collision” calendar, enforce timeboxing, prep briefs; anticipate conflicts three steps ahead. Inbox command: Triage, draft, and route communications; convert emails into actions with clear owners, deadlines, and follow-ups. Meeting readiness: Build agendas, briefing docs, research memos, and post-meeting action trackers; drive follow-through to completion. Investor/board/admin logistics: IC/board meeting prep, data room coordination, signature cycles, NDAs, vendor onboarding. Travel & events: Complex domestic/international itineraries, holds/options, contingency plans; coordinate investor dinners, offsites. Finance admin: Expenses, reimbursements, receipts, AMEX/Brex/Concur; light vendor/AP coordination with controllers. Project management: Maintain CEO's master project list across companies; stand up trackers, KPIs, and weekly reporting. Launch support (new venture): Vendor sourcing, light vendor negotiations, milestone plans, marketing/admin coordination. Personal assistant support (as needed): Household/vendor scheduling, personal appointments, family travel, gifting, errands. Gatekeeping & judgment: Protect focus time; triage inbound asks; say “no” diplomatically; escalate only what truly matters. Confidentiality & discretion: Handle sensitive information with impeccable judgment. You Are Self-directed operator: You see the whole board, set your own priorities, and execute without hand-holding. Systems-builder: You love creating repeatable workflows, checklists, dashboards, and templates that scale. Anticipatory & decisive: You predict needs before they're voiced; you make the call, then communicate crisply. Calm under pressure: Fast pace, shifting priorities, and last-minute changes don't rattle you. High-integrity & discreet: You protect confidentiality instinctively; you build trust quickly. People-savvy: Confident with investors, bankers, founders, vendors, and family members-equally at ease with all. Qualifications 7-12+ years supporting a Founder/CEO, Managing Partner, or equivalent in PE/VC, investment banking, or high-growth companies. Proven EA/PA hybrid experience managing both business and personal workflows. Mastery of calendar/email triage and executive communications (clear writing, tone matching, impeccable grammar). Hands-on with project management tools (Asana/ClickUp/Notion/Airtable), productivity suites (Google Workspace & MS 365), and expense/fintech (Brex/Expensify/Ramp). Comfortable with light research & memo writing; able to produce concise briefing docs quickly. After-hours responsiveness as needed for international travel, live deals, and urgent matters. Valid passport; ability to travel occasionally. Driver's license preferred for local errands. Bachelor's degree preferred. Success Metrics (First 90-180 Days) Calendar collision rate: Inbox service level: Same-day triage; VIP threads answered or routed within 2 business hours. Meeting readiness score: 100% of key meetings have briefs 24 hours in advance; action logs sent Project throughput: 90% on-time task completion across CEO's top initiatives. Travel QA: Zero missed connections; CEO NPS: ≥9/10 by Day 90. Sample Week Mon: Lock weekly priorities; publish CEO dashboard; confirm investor/IC prep. Tue: Build diligence brief; coordinate banker dinner; submit expenses; send progress roll-ups. Wed: Handle venture launch vendors; contract review routing; household appointment scheduling. Thu: Finalize investor meeting deck logistics; hold options for travel; confirm weekend family plans. Fri: Conduct “flush list” review (open loops); update next-week calendar & materials. Work Environment & Hours Onsite in Long Island, NY (Greater NYC) Monday-Friday; occasional evenings/weekends during live deals or travel. Professional, fast-paced environment with high autonomy and high expectations. Compensation & Benefits Competitive salary + annual bonus; benefits package; PTO. (Final range aligned to experience and market.) Commuter benefits; phone stipend; occasional overtime eligible per policy. How to Apply Send your resume, a brief note on a complex calendar or travel challenge you solved, and one work sample (e.g., redacted briefing memo or project tracker) to ***************** with subject line: EA - Long Island.

Our client is seeking a dynamic and proactive Executive Personal Assistant (Calendar) to support a CEO in Bergen County, NJ. In this role, you will serve as a trusted partner for protecting the CEO's time, anticipating needs, and ensuring seamless coordination across a fast- paced professional and personal environment. As an integral member of the PA team, you will work closely with colleagues to provide seamless support, streamline communication, and maintain stability in an over-changing international landscape. This position is ideal for someone who thrives in precision driven calendar management and enjoys staying several steps ahead. Key Responsibilities: ● Take full ownership of the CEO's complex calendar: schedule meetings, calls with precision and foresight ● Anticipate scheduling challenges and proactively provide solutions to avoid conflicts ● Prioritize daily activities to ensure optimal use of the CEO's time and energy ● Act as a central point of contact with internal teams, board members, partners, and global stakeholders ● Manage confidential information with the highest level of professionalism and discretion ● Streamline workflows and keep the CEO focused on key priorities by removing operational distractions ● Maintain smooth alignment between professional demands and personal life to support work-life balance Qualifications: ● 5+ years of proven experience as a Personal Assistant, Executive Assistant, or similar role supporting senior executives of the company ● English required; Russian language skills preferred. ● Exceptional organizational and multitasking abilities with a natural talent for setting priorities ● Tech-savvy with strong proficiency in digital scheduling tools, office software, and online communication platforms ● A proactive and solution-oriented mindset. ● Professional presence, discretion, and reliability in every interaction ● Ability and willingness to travel domestically and internationally as required ● Flexibility and adaptability to thrive in a fast-paced, international business environment ● Verified references from former employers are required Schedule: Monday- Friday, 40 hours per week.