What does a proposal coordinator do?
Proposal coordinators are employees with strong written communication skills who manage proposals. They create proposals as needed by the company. These proposals are usually marketing-related. Proposal coordinators may create these proposals for the company when they are bidding for a particular project such as contracting work, advertorial campaigns, or publicity-related activities. They should be able to capture the strengths of the company, the reason why they are fit for the project, and the company's proven track record. Aside from that, they may also create proposals for marketing campaigns and business development opportunities. In these proposals, it is important that proposal coordinators communicate the benefits of going for such opportunities. Proposal coordinators are also in charge of following through with the proposals and getting status updates.
Proposal coordinator responsibilities
Here are examples of responsibilities from real proposal coordinator resumes:
- Implement Salesforce for division and manage pipeline and post-award contract documentation.
- Provide desktop publishing and production support including graphics, proofreading, editing, reproduction, electronic media, and binding.
- Assist in the development of proposal win themes, discriminators, ghosting tactics and win strategies.
- Coordinate with the sales team and SMEs to develop a proposal strategy and ensure the timely completion.
- Participate in various aspects of the proposal process including design, layout, keyboarding, proofreading, production, and filing.
- Analyze, research, and review RFQs and RFPs to determine if client meets minimum organizational, produce and/or services requirements.
- Apply general Shipley methods during execution.
- Develop marketing materials including brochures, proposal graphics, advertisements, and PowerPoint presentations.
- Review engineering drawings and equipment lists to evaluate the indentured BOM hierarchy for program requirements.
- Coordinate with internal SMEs and project consultants to expand documentation of projects and update existing materials.
- Compile the information into a PowerPoint presentation present to upper management, analysts, and program managers.
- Coordinate all written narratives and graphics require for propose government contract into format specify in post RFP solicitations.
- Work with SharePoint developers to identify new site requirements resulting in increase site automation and augment reporting capabilities.
- Pool geographically disperse company resources using SharePoint and SAIC intranet to develop storyboards, marketing collateral, giveaways.
- Distribute RFQ specifications to separate company subsidiaries and RFQ packages to necessary subcontractors for pricing and technical information.
Proposal coordinator skills and personality traits
We calculated that 8% of Proposal Coordinators are proficient in RFP, PowerPoint, and Business Development. They’re also known for soft skills such as Detail oriented, Imagination, and Technical skills.
We break down the percentage of Proposal Coordinators that have these skills listed on their resume here:
- RFP, 8%
Reviewed final RFP and bid/qualifications request documents per client requirements are clearly understood before submitting Proposal package to Client.
- PowerPoint, 8%
Compiled the information into a PowerPoint presentation presented to upper management, analysts, and program managers.
- Business Development, 6%
Key Responsibilities: - Assisting with tracking RFQ/RFP opportunities and supporting business development - Assisting with creating business proposal documents and submissions
- SharePoint, 6%
Maintain documents within SharePoint for future reference, develop Past Performance documentation for newer or outdated Past Performance references.
- Proofreading, 5%
Work with proofreading team to ensure proper grammar, message consistency, and voice for sales documents.
- Proposal Management, 4%
Assist Proposal Managers/ Capture Managers in development and update of Proposal Management Plans as assigned.
"rfp," "powerpoint," and "business development" are among the most common skills that proposal coordinators use at work. You can find even more proposal coordinator responsibilities below, including:
Detail oriented. To carry out their duties, the most important skill for a proposal coordinator to have is detail oriented. Their role and responsibilities require that "technical writers create instructions for others to follow." Proposal coordinators often use detail oriented in their day-to-day job, as shown by this real resume: "identify relevant past performances and utilize previous project summary, description, and contract details. "
Imagination. Another soft skill that's essential for fulfilling proposal coordinator duties is imagination. The role rewards competence in this skill because "technical writers must think about a procedure or product as if they are someone who does not have technical knowledge." According to a proposal coordinator resume, here's how proposal coordinators can utilize imagination in their job responsibilities: "coordinate with creative services to create appealing proposal layouts in microsoft word and adobe indesign. "
Technical skills. This is an important skill for proposal coordinators to perform their duties. For an example of how proposal coordinator responsibilities depend on this skill, consider that "technical writers must be able to understand complex information." This excerpt from a resume also shows how vital it is to everyday roles and responsibilities of a proposal coordinator: "re-designed templates for the production of proposals including technical/business base proposal template, resume template, past performance and business templates. ".
Writing skills. proposal coordinator responsibilities often require "writing skills." The duties that rely on this skill are shown by the fact that "technical communicators must have excellent writing skills to be able to explain technical information clearly." This resume example shows what proposal coordinators do with writing skills on a typical day: "coordinated with subcontractors to manage their technical writing assignments, graphics input, and past performance submissions. "
The three companies that hire the most proposal coordinators are:
- Guidehouse50 proposal coordinators jobs
- Iron Mountain48 proposal coordinators jobs
- TTEC42 proposal coordinators jobs
Choose from 10+ customizable proposal coordinator resume templates
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Proposal coordinator vs. Business developer
A business developer specializes in conducting in-depth business analysis and crafting various strategies that would not just help a business grow, but also strengthen client base and brand awareness. One of their primary responsibilities revolves around identifying areas in need of improvement. They come up with new services that will boost customer satisfaction, examining the potential for revenue and figuring out new opportunities from trends or other pre-existing programs within the company. All of this is conducted according to the vision, mission, and policies of the organization.
While similarities exist, there are also some differences between proposal coordinators and business developer. For instance, proposal coordinator responsibilities require skills such as "powerpoint," "sharepoint," "proofreading," and "proposal management." Whereas a business developer is skilled in "healthcare," "customer service," "work ethic," and "excellent presentation." This is part of what separates the two careers.
Business developers tend to make the most money working in the manufacturing industry, where they earn an average salary of $118,082. In contrast, proposal coordinators make the biggest average salary, $68,904, in the technology industry.business developers tend to reach similar levels of education than proposal coordinators. In fact, business developers are 2.7% more likely to graduate with a Master's Degree and 0.2% more likely to have a Doctoral Degree.Proposal coordinator vs. Operations associate
An operations associate is responsible for performing administrative and clerical tasks to support the organization's daily operations. An operations associate must have excellent organizational skills to perform various duties for different business functions under the supervision of an operations manager. Operations associates respond to clients' inquiries and concerns, prepare meeting reports, schedule appointments, assisting on payroll release, update employees' information on the database, process contract agreements, and help the senior management to identify business opportunities that would generate revenues.
Each career also uses different skills, according to real proposal coordinator resumes. While proposal coordinator responsibilities can utilize skills like "rfp," "business development," "sharepoint," and "proofreading," operations associates use skills like "customer service," "sales floor," "basic math," and "portfolio."
In general, operations associates achieve similar levels of education than proposal coordinators. They're 3.6% less likely to obtain a Master's Degree while being 0.2% less likely to earn a Doctoral Degree.Proposal coordinator vs. Operations internship
Operations interns learn the management techniques on how to lead and supervise others. Interns usually gain experience by being an unpaid employee in the operational department. They should possess skills like attention to detail, excellent verbal and written communication skills, and strong phone presence. The operations internship objectives include career path exploration, work experience, skills development and refinement, and confidence buildup. The majority of the activities interns are absorbed by the company where they serve an internship.
The required skills of the two careers differ considerably. For example, proposal coordinators are more likely to have skills like "rfp," "powerpoint," "business development," and "proofreading." But a operations internship is more likely to have skills like "operations intern," "customer service," "work ethic," and "patients."
Operations interns make a very good living in the government industry with an average annual salary of $40,232. On the other hand, proposal coordinators are paid the highest salary in the technology industry, with average annual pay of $68,904.When it comes to education, operations interns tend to earn similar degree levels compared to proposal coordinators. In fact, they're 1.7% less likely to earn a Master's Degree, and 0.5% less likely to graduate with a Doctoral Degree.Proposal coordinator vs. Business internship
In a business internship, the responsibilities will vary by the directives given by the supervising staff. However, one of the primary duties as an intern is to perform support-related tasks for the department or office where they are assigned. An intern may participate in marketing research and analysis, devising sales strategies, producing progress reports and presentations, and even handling social media accounts for public relations, all while under the supervision of a more experienced colleague.
Types of proposal coordinator
Updated January 8, 2025











