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How to hire a shift coordinator

Shift coordinator hiring summary. Here are some key points about hiring shift coordinators in the United States:

  • In the United States, the median cost per hire a shift coordinator is $1,633.
  • It takes between 36 and 42 days to fill the average role in the US.
  • Human Resources use 15% of their expenses on recruitment on average.
  • On average, it takes around 12 weeks for a new shift coordinator to become settled and show total productivity levels at work.

How to hire a shift coordinator, step by step

To hire a shift coordinator, you should create an ideal candidate profile, determine a budget, and post and promote your job. Here's a step-by-step guide on how to hire a shift coordinator:

Here's a step-by-step shift coordinator hiring guide:

  • Step 1: Identify your hiring needs
  • Step 2: Create an ideal candidate profile
  • Step 3: Make a budget
  • Step 4: Write a shift coordinator job description
  • Step 5: Post your job
  • Step 6: Interview candidates
  • Step 7: Send a job offer and onboard your new shift coordinator
  • Step 8: Go through the hiring process checklist

What does a shift coordinator do?

A shift coordinator is typically in charge of identifying an office or establishments' staffing needs, meeting them by developing an organized employee schedule. They may resolve staffing concerns and requests, coordinate with the human resources department, establish and enforce guidelines, and oversee the performance of staff during their shift, ensuring efficiency and smooth workflow. Above all, a shift coordinator must maintain an active communication line with the team, all while implementing the company's policies and regulations.

Learn more about the specifics of what a shift coordinator does
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  1. Identify your hiring needs

    Before you start hiring a shift coordinator, identify what type of worker you actually need. Certain positions might call for a full-time employee, while others can be done by a part-time worker or contractor.

    Determine employee vs contractor status
    Is the person you're thinking of hiring a US citizen or green card holder?

    Hiring the perfect shift coordinator also involves considering the ideal background you'd like them to have. Depending on what industry or field they have experience in, they'll bring different skills to the job. It's also important to consider what levels of seniority and education the job requires and what kind of salary such a candidate would likely demand.

    Here's a comparison of shift coordinator salaries for various roles:

    Type of Shift CoordinatorDescriptionHourly rate
    Shift Coordinator$13-23
    LeaderLeaders pave the way for a company to achieve certain goals. They are in charge of bringing the organization to greater heights... Show more$23-73
    Quality Assurance SupervisorA quality assurance supervisor oversees and leads the quality control operations within a manufacturing plant or similar establishment. They are primarily responsible for crafting and implementing policies that prioritize the efficiency of products or services, supervising and evaluating the performances of the workforce, and setting standards and procedures that align not just with the goals of the company, but the national and international level of production standards... Show more$22-45
  2. Create an ideal candidate profile

    Common skills:
    • Customer Service
    • Patients
    • Safety Procedures
    • Restaurant Operations
    • Patient Care
    • CPR
    • Smooth Production
    • Incident Reports
    • Inventory Control
    • Food Safety
    • ISO
    • Customer Complaints
    • Short-Term Solutions
    • Safety Standards
    Check all skills
    Responsibilities:
    • Write work and inspection instructions to comply with ISO / QS9000 specifications.
    • Oversee cashier team in daily tasks including money handling, and CPR skill maintaining.
    • Select HVAC equipment; load and unload trucks, general warehouse duties as needed.
    • Hand out employee's PPE and job descriptions, help trained and cross-train employee's on different jobs.
    • Hold monthly safety meetings ensuring safety is a number one priority and emphasizing that everyone wears proper PPE.
    • Facilitate the orderly admission of patients into the psychiatric hospitals.
    More shift coordinator duties
  3. Make a budget

    Including a salary range in your shift coordinator job description helps attract top candidates to the position. A shift coordinator salary can be affected by several factors, such as geography, experience, seniority, certifications, and the prestige of the hiring company.

    For example, the average salary for a shift coordinator in New Mexico may be lower than in Wyoming, and an entry-level shift coordinator usually earns less than a senior-level shift coordinator. Additionally, a shift coordinator with certifications may command a higher salary, and working for a well-known company or start-up may also impact an employee's pay.

    Average shift coordinator salary

    $37,979yearly

    $18.26 hourly rate

    Entry-level shift coordinator salary
    $29,000 yearly salary
    Updated January 21, 2026

    Average shift coordinator salary by state

    RankStateAvg. salaryHourly rate
    1Indiana$43,563$21
    2Rhode Island$43,482$21
    3Washington$42,933$21
    4Colorado$42,383$20
    5Illinois$41,729$20
    6California$40,152$19
    7New York$39,477$19
    8Wisconsin$39,175$19
    9Maryland$38,444$18
    10Ohio$37,177$18
    11Louisiana$36,971$18
    12Pennsylvania$35,761$17
    13Georgia$35,588$17
    14Mississippi$34,619$17
    15Michigan$34,591$17
    16Texas$34,523$17
    17Tennessee$34,244$16
    18Florida$31,651$15
    19North Carolina$31,142$15
    20Arkansas$28,559$14

    Average shift coordinator salary by company

    RankCompanyAverage salaryHourly rateJob openings
    1BD$50,968$24.506
    2Ready Pac Foods$48,666$23.402
    3University of California-Berkeley$48,437$23.29
    4Bosch USA$47,883$23.024
    5University of Maryland Medical System$47,120$22.652
    6Campbells$46,934$22.563
    7Goodman Manufacturing$46,776$22.492
    8Briggs & Stratton$46,123$22.173
    9Hayward Pool Products$46,001$22.12
    10Pilgrim's$45,347$21.8015
    11ArcelorMittal$45,300$21.78
    12DESC$45,255$21.761
    13Pfizer$44,873$21.572
    14Masonite$44,701$21.49
    15Medline$44,355$21.323
    16Mercy Corps$44,101$21.201
    17Lassonde Pappas & Co$43,883$21.103
    18Ingram Book Group Inc$43,653$20.99
    19P&S Transportation$43,630$20.981
    20Children's National Medical Center$42,941$20.645
  4. Writing a shift coordinator job description

    A good shift coordinator job description should include a few things:

    • Summary of the role
    • List of responsibilities
    • Required skills and experience

    Including a salary range and the first name of the hiring manager is also appreciated by candidates. Here's an example of a shift coordinator job description:

    Shift coordinator job description example

    The Kraft Heinz Company is one of the largest food and beverage companies in the world, with eight $1 billion+ brands and global sales of approximately $25 billion. We're a globally trusted producer of high-quality, great-tasting, and nutritious foods for over 150 years. Our brands are truly global, with products produced and marketed in over 40 countries. These beloved products include condiments and sauces, cheese and dairy, meals, meats, refreshment beverages, coffee, infant and nutrition products, and numerous other grocery products in a portfolio of more than 200 legacy and emerging brands.

    No matter the brand, we're united under one vision: To sustainably grow by delighting more consumers globally . Bringing this vision to life is our team of 39,000+ food lovers, creative thinkers, and high performers worldwide. Together, we help provide meals to those in need through our global partnership with Rise Against Hunger. We also stand committed to responsible, sustainable practices that extend to every facet of our business, our consumers, and our communities. Every day, we're transforming the food industry with bold thinking and unprecedented results. If you share our passion - and are ready to create the future, build a legacy, and lead as a global citizen - there's only one thing to do: join our table and let's make life delicious!

    Our Culture of Ownership, Meritocracy & Collaboration

    We're not afraid to think differently. Embrace new ideas. Dream big. We empower our people at every level - from entry-level intern to senior leader - to own their work. We share a responsibility to think like Owners - to be mindful of the collective and sustained success of Kraft Heinz - which we apply to every situation, every day. As part of Kraft Heinz, you're supported to grow and achieve. You're expected to bring your authentic self to work every day, to lead with humility, and drive outstanding performance at every level - and you'll be rewarded. You're given opportunities to leave a mark and build a legacy. But you won't do it alone. You're supported by passionate teammates along the way, and our collective, collaborative spirit fuels our incredible progress.

    Job Description

    Hours of work would be as appropriate to cover normal Line running hours. Must be able to perform duties of general maintenance in a way that is consistent with plant policy and standards. The employee must have the following qualifications:

    • Ability to communicate and work with others
    • Reliability
    • Ability to work safely
    • Ability to work full-time and overtime
    • Basic Mechanical experience necessary
    • On the job training available
    • Knowledge of industrial, mechanical and electrical maintenance

    A Line Coordinator needs to possess knowledge in areas of equipment capabilities, safety, product specifications, team building, team leading, and certified in all line jobs. The Line Coordinator specific duties may include, but not be limited to, the following:

    Owns setting adjustments for assigned equipment. Coordinate which raw materials to run based on production needs. Perform equipment maintenance as specified in the manufacturer's manual and/or certification programs. Adjustments to equipment, product or supplies through the natural process variation to promote maximum efficiency. Plan and coordinate maintenance activities with production. Prioritize preventative maintenance schedules. Must be able to efficiently use SAP, including writing and closing work orders. Must be able to follow all explicit instructions and seek help when needed. Perform all necessary pre-operation safety inspections as specified in the operator's manual and/or certification programs Responsible for the proper operation of equipment in compliance with the GMP's to ensure proper cleanliness of product. Must possess a Positive Attitude / Outlook and develop effective and cooperative relationships with all operation support departments Safety: must possess an excellent safety record, and exhibit safe actions and behaviors in all job duties. Your past safety record will be taken into consideration. Aiding Supervision and other Line Employees in the training and scheduling of employees to the line. Being thoroughly versed on all matters pertaining to Safety in the Job, Department and Plant. Ability to perform calculations of process measurement to include but not be limited to yield, utilization, or nonconformity rates. Communication to all appropriate personnel regarding tasks that needs to be accomplished in order to maximize efficiency. Filling in for Line members for unplanned relief or to help troubleshoot a problem. Use good maintenance practices to achieve the highest possible quality and yield results. Know and follow Operations Quality Product Specifications in performance of job. Responsible for complying with the accident prevention and compliance programs. Comply with all proper and taught procedures regarding chemical uses per Safety Data Sheet instructions. Responsible for setup/teardown for all lines. Perform additional duties as directed by supervision.

    The Line Coordinator will not discipline nor directly cause discipline to be given to any other Union employee while performing normal duties as Line Coordinator.

    The Line Coordinator will be forced over if the line is forced over. All Line Coordinators will be required to stay until the tasks are completed in the case of a line being forced over.

    The Line Coordinator will be required to stay even if their designated line is relieved early.

    The Line Coordinator will work shutdown.

    Must be able to work full-time and overtime.

    Location(s) Coshocton Plant Kraft Heinz is an Equal Opportunity Employer - Underrepresented Ethnic Minority Groups/Women/Veterans/Individuals with Disabilities/Sexual Orientation/Gender Identity and other protected classes. In order to ensure reasonable accommodation for protected individuals, applicants that require accommodation in the job application process may contact for assistance.
  5. Post your job

    There are various strategies that you can use to find the right shift coordinator for your business:

    • Consider promoting from within or recruiting from your existing workforce.
    • Ask for referrals from friends, family members, and current employees.
    • Attend job fairs at local colleges to find candidates who meet your education requirements.
    • Use social media platforms like LinkedIn, Facebook, and Twitter to reach potential job candidates.
    Post your job online:
    • Post your shift coordinator job on Zippia to find and recruit shift coordinator candidates who meet your exact specifications.
    • Use field-specific websites.
    • Post a job on free websites.
  6. Interview candidates

    Your first interview with shift coordinator candidates should focus on their interest in the role and background experience. As the hiring process goes on, you can learn more about how they'd fit into the company culture in later rounds of interviews.

    Remember to include a few questions that allow candidates to expand on their strengths in their own words. Asking about their unique skills might reveal things you'd miss otherwise. At this point, good candidates can move on to the technical interview.

    The right interview questions can help you assess a candidate's hard skills, behavioral intelligence, and soft skills.

  7. Send a job offer and onboard your new shift coordinator

    Once you've decided on a perfect shift coordinator candidate, it's time to write an offer letter. In addition to salary, it should include benefits and perks available to the employee. Qualified candidates may be considered for other positions, so make sure your offer is competitive. Candidates may wish to negotiate. Once you've settled on the details, formalize your agreement with a contract.

    It's also important to follow up with applicants who do not get the job with an email letting them know that the position is filled.

    To prepare for the new employee's start date, you can create an onboarding schedule and complete any necessary paperwork, such as employee action forms and onboarding documents like I-9 forms, benefits enrollment, and federal and state tax forms. Human Resources should also ensure that a new employee file is created.

  8. Go through the hiring process checklist

    • Determine employee type (full-time, part-time, contractor, etc.)
    • Submit a job requisition form to the HR department
    • Define job responsibilities and requirements
    • Establish budget and timeline
    • Determine hiring decision makers for the role
    • Write job description
    • Post job on job boards, company website, etc.
    • Promote the job internally
    • Process applications through applicant tracking system
    • Review resumes and cover letters
    • Shortlist candidates for screening
    • Hold phone/virtual interview screening with first round of candidates
    • Conduct in-person interviews with top candidates from first round
    • Score candidates based on weighted criteria (e.g., experience, education, background, cultural fit, skill set, etc.)
    • Conduct background checks on top candidates
    • Check references of top candidates
    • Consult with HR and hiring decision makers on job offer specifics
    • Extend offer to top candidate(s)
    • Receive formal job offer acceptance and signed employment contract
    • Inform other candidates that the position has been filled
    • Set and communicate onboarding schedule to new hire(s)
    • Complete new hire paperwork (i9, benefits enrollment, tax forms, etc.)
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How much does it cost to hire a shift coordinator?

Hiring a shift coordinator comes with both the one-time cost per hire and ongoing costs. The cost of recruiting shift coordinators involves promoting the job and spending time conducting interviews. Ongoing costs include employee salary, training, benefits, insurance, and equipment. It is essential to consider the cost of shift coordinator recruiting as well the ongoing costs of maintaining the new employee.

You can expect to pay around $37,979 per year for a shift coordinator, as this is the median yearly salary nationally. This can vary depending on what state or city you're hiring in. If you're hiring for contract work or on a per-project basis, hourly rates for shift coordinators in the US typically range between $13 and $23 an hour.

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