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How to hire a technical project coordinator

Technical project coordinator hiring summary. Here are some key points about hiring technical project coordinators in the United States:

  • There are currently 8,085 technical project coordinators in the US, as well as 150,141 job openings.
  • Technical project coordinators are in the highest demand in Washington, DC, with 5 current job openings.
  • The median cost to hire a technical project coordinator is $1,633.
  • It takes between 36 and 42 days to fill the average role in the US.
  • Human Resources use 15% of their expenses on recruitment on average.
  • On average, it takes around 12 weeks for a new technical project coordinator to become settled and show total productivity levels at work.

How to hire a technical project coordinator, step by step

To hire a technical project coordinator, you should clearly understand the skills and experience you are looking for in a candidate, and allocate a budget for the position. You will also need to post and promote the job opening to reach potential candidates. Here's a step-by-step guide on how to hire a technical project coordinator:

Here's a step-by-step technical project coordinator hiring guide:

  • Step 1: Identify your hiring needs
  • Step 2: Create an ideal candidate profile
  • Step 3: Make a budget
  • Step 4: Write a technical project coordinator job description
  • Step 5: Post your job
  • Step 6: Interview candidates
  • Step 7: Send a job offer and onboard your new technical project coordinator
  • Step 8: Go through the hiring process checklist

What does a technical project coordinator do?

Technical Project Assistants are involved in the different projects of the company. They are usually entry-level employees assigned to work with project managers. Technical Project Assistants help in various phases of the project management cycle. They are usually assigned to work on administrative activities related to the technical side of the project. This may include working on research drafts, managing work tools, and creating presentation materials. They may also provide insights into the different activities during the project design and development phase. Technical Project Assistants also help in collating feedback from uses or audience members upon project completion.

Learn more about the specifics of what a technical project coordinator does
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  1. Identify your hiring needs

    Before you post your technical project coordinator job, you should take the time to determine what type of worker your business needs. While certain jobs definitely require a full-time employee, it's sometimes better to find a technical project coordinator for hire on a part-time basis or as a contractor.

    Determine employee vs contractor status
    Is the person you're thinking of hiring a US citizen or green card holder?

    A technical project coordinator's background is also an important factor in determining whether they'll be a good fit for the position. For example, technical project coordinators from different industries or fields will have radically different experiences and will bring different viewpoints to the role. You also need to consider the candidate's previous level of experience to make sure they'll be comfortable with the job's level of seniority.

    This list shows salaries for various types of technical project coordinators.

    Type of Technical Project CoordinatorDescriptionHourly rate
    Technical Project Coordinator$26-51
    Scrum MasterA scrum master is a job that's rooted in leadership. It is the scrum master's responsibility to ensure a scrum process over the development of a project... Show more$31-54
    Configuration ManagerA configuration manager is in charge of spearheading configuration management procedures, ensuring efficiency and smooth workflow. Their responsibilities revolve around devising strategies to optimize operations, coordinating with supervisors and analysts in establishing guidelines, and addressing various issues, resolving them promptly and effectively... Show more$37-78
  2. Create an ideal candidate profile

    Common skills:
    • Project Management
    • Customer Service
    • Infrastructure
    • SharePoint
    • PowerPoint
    • Project Documentation
    • Database
    • Project Scope
    • Visio
    • Meeting Minutes
    • PMO
    • Microsoft Project
    • Jira
    • Party Vendors
    Check all skills
    Responsibilities:
    • Direct and manage strategic project development from beginning to end using SDLC best practices.
    • Manage operational tech efficiency by implementing QIP process, measuring tech performance to SLA standards.
    • Manage multiple programs for a bank wide initiative along with coordinating vendor activity and PMO support functions.
    • Prepare documentation and manage technical and UAT testing.
    • Negotiate sub-contract agreements and manage personnel, payroll, and staffing requirements.
    • Plan, schedule and manage recurring multi-day and evening maintenance and emergency fixes with mission-critical LINUX solutions.
    More technical project coordinator duties
  3. Make a budget

    Including a salary range in your technical project coordinator job description is one of the best ways to attract top talent. A technical project coordinator can vary based on:

    • Location. For example, technical project coordinators' average salary in hawaii is 38% less than in delaware.
    • Seniority. Entry-level technical project coordinators 48% less than senior-level technical project coordinators.
    • Certifications. A technical project coordinator with certifications usually earns a higher salary.
    • Company. Working for an established firm or a new start-up company can make a big difference in a technical project coordinator's salary.

    Average technical project coordinator salary

    $78,126yearly

    $37.56 hourly rate

    Entry-level technical project coordinator salary
    $56,000 yearly salary
    Updated January 19, 2026

    Average technical project coordinator salary by state

    RankStateAvg. salaryHourly rate
    1California$94,936$46
    2Virginia$91,069$44
    3New Jersey$90,279$43
    4Washington$82,544$40
    5Minnesota$80,955$39
    6Massachusetts$78,991$38
    7New York$78,969$38
    8North Carolina$78,485$38
    9Colorado$77,770$37
    10Illinois$77,307$37
    11Oregon$76,910$37
    12Ohio$75,457$36
    13Arizona$72,054$35
    14Indiana$72,013$35
    15District of Columbia$71,988$35
    16Texas$71,264$34
    17Michigan$69,581$33
    18Pennsylvania$68,803$33
    19Utah$68,788$33
    20Missouri$67,840$33

    Average technical project coordinator salary by company

    RankCompanyAverage salaryHourly rateJob openings
    1Apple$118,809$57.1235
    2Fanatics$100,536$48.3311
    3Buckeye Partners$94,023$45.202
    4TEKsystems$93,196$44.8183
    5Tesla$91,252$43.8711
    6Codeworks$91,004$43.755
    7Infosys Public Service$90,303$43.4131
    8Booz Allen Hamilton$90,166$43.3562
    9Wolfram$89,104$42.84
    10Bosch USA$88,110$42.3611
    11Lazard$87,455$42.051
    12North County Transit District$86,875$41.77
    13Massachusetts Institute of Technology$86,178$41.4313
    14Populus Group$86,141$41.41
    15Roquette America$85,818$41.26
    16Diaspark$85,554$41.13
    17UofL Hospital$85,063$40.90
    18Sprague Operating Resources$85,005$40.87
    19Atrium Health Floyd$84,913$40.826
    20AssistRx$84,177$40.473
  4. Writing a technical project coordinator job description

    A job description for a technical project coordinator role includes a summary of the job's main responsibilities, required skills, and preferred background experience. Including a salary range can also go a long way in attracting more candidates to apply, and showing the first name of the hiring manager can also make applicants more comfortable. As an example, here's a technical project coordinator job description:

    Technical project coordinator job description example

    • Certified Associate in Project Management or ability to gain within 6 months

    • 2+ years of Project Coordinator responsibilities supporting mid to large projects

    • proficiency in Microsoft Office; intermediate Excel skills

    Additional Qualifications Desired

    • Bachelor Degree

    • Project Management Certificate or Project Management Professional (PMP) certification, in good standing

    • 4+ years of Project Coordinator accountability supporting mid to large projects

    • Deployment experience within information technology (router, switch, point of sale, access point) / telecommunications (wireless, voice / data services) supports project closure activities to include final reporting, lessons learned, knowledge transfer, and project document archiving; dependent on project, ensure in place requirement for ongoing support, maintenance and or monitoring

    • Successful experience in promoting customer involvement and relationship development; proven track record of exceeding customer expectations

    Acuative

    For more than 35 years, Acuative has been providing an innovative approach unique to the communications marketplace. The Acuative team provides the entire end-to-end solution from network design to installation and management. Acuative can provide single-source solutions to help build, monitor, manage and support networks.

    Acuative’s Security Operations Center (SOC ) works to protect against cyberattacks. Staffed by cybersecurity experts, security analysts and engineers who are trained to detect, analyze and respond to cybersecurity incidents and threats, and prevent such instances from happening. SOC staff work with programs and analytical tools that make it possible to stay on top of the latest security threats in the online world.

    Acuative PMI-certified project managers coordinate directly with all Acuative teams involved in supporting your project - field service teams, technical support teams, outside vendors, and other internal departments, from the initial order process through the successful test and verification of the service. Eliminating information silos and fostering collaboration, the project manager makes the all the connections necessary to streamline the implementation while keeping you apprised through every phase of the project: planning, initiation, monitoring, execution, and closing.

    Acuative’s Field Service Technicians are the foundation of our service business. They are the face of our company to our customers and we take that very seriously. Acuative Field Service Technicians are employees of the company. This allows a superior level of control over the qualities of our people, including their experience, tools, training, and an overall corporate culture that is committed to providing superior service, each and every day.

    Our skilled staff, proactive monitoring, and management system coupled with cutting-edge technology help reduce network complexity and gain optimal performance for any business in a single or multivendor environment. Whether it’s helping an organization develop a compelling business case with financial due diligence or ensuring the new WAN design is fit for use, Acuative’s WAN architecture and engineering experts are there to help with robust and scalable designs.

    We handle the end-to-end process of identifying, evaluating and selecting the best-in-class WAN solutions, including Software Defined Wide Area Networking, SD-WAN, and Distributed Network Functionality Virtualization (D- NFV), based on organizational requirements. We implement, monitor and manage to ensure continuous optimization of organizational networks.

    We hope you consider joining your talent with our team.

  5. Post your job

    To find the right technical project coordinator for your business, consider trying out a few different recruiting strategies:

    • Consider internal talent. One of the most important sources of talent for any company is its existing workforce.
    • Ask for referrals. Reach out to friends, family members, and current employees and ask if they know or have worked with technical project coordinators they would recommend.
    • Recruit at local colleges. Attend job fairs at local colleges to recruit technical project coordinators who meet your education requirements.
    • Social media platforms. LinkedIn, Facebook and Twitter now have more than 3.5 billion users, and you can use social media to reach potential job candidates.
    Post your job online:
    • Post your technical project coordinator job on Zippia to find and recruit technical project coordinator candidates who meet your exact specifications.
    • Use field-specific websites such as dice, engineering.com, stack overflow, it job pro.
    • Post a job on free websites.
  6. Interview candidates

    Recruiting technical project coordinators requires you to bring your A-game to the interview process. The first interview should introduce the company and the role to the candidate as much as they present their background experience and reasons for applying for the job. During later interviews, you can go into more detail about the technical details of the job and ask behavioral questions to gauge how they'd fit into your current company culture.

    It's also good to ask about candidates' unique skills and talents. You can move on to the technical interview if a candidate is good enough for the next step.

    While interviews are great, you will only sometimes learn enough from a conversation with a technical project coordinator applicant. In those cases, having candidates complete a test project can go a long way in figuring out who's the most likely to succeed in the role. If you aren't a technical person and don't know how to design an appropriate test, you can ask someone else on the team to create it or take a look at these websites to get a few ideas:

    • TestDome
    • CodeSignal
    • Testlify
    • BarRaiser
    • Coderbyte

    The right interview questions can help you assess a candidate's hard skills, behavioral intelligence, and soft skills.

  7. Send a job offer and onboard your new technical project coordinator

    Once you've found the technical project coordinator candidate you'd like to hire, it's time to write an offer letter. This should include an explicit job offer that includes the salary and the details of any other perks. Qualified candidates might be looking at multiple positions, so your offer must be competitive if you like the candidate. Also, be prepared for a negotiation stage, as candidates may way want to tweak the details of your initial offer. Once you've settled on these details, you can draft a contract to formalize your agreement.

    It's also important to follow up with applicants who do not get the job with an email letting them know that the position is filled.

    After that, you can create an onboarding schedule for a new technical project coordinator. Human Resources and the hiring manager should complete Employee Action Forms. Human Resources should also ensure that onboarding paperwork is completed, including I-9s, benefits enrollment, federal and state tax forms, etc., and that new employee files are created.

  8. Go through the hiring process checklist

    • Determine employee type (full-time, part-time, contractor, etc.)
    • Submit a job requisition form to the HR department
    • Define job responsibilities and requirements
    • Establish budget and timeline
    • Determine hiring decision makers for the role
    • Write job description
    • Post job on job boards, company website, etc.
    • Promote the job internally
    • Process applications through applicant tracking system
    • Review resumes and cover letters
    • Shortlist candidates for screening
    • Hold phone/virtual interview screening with first round of candidates
    • Conduct in-person interviews with top candidates from first round
    • Score candidates based on weighted criteria (e.g., experience, education, background, cultural fit, skill set, etc.)
    • Conduct background checks on top candidates
    • Check references of top candidates
    • Consult with HR and hiring decision makers on job offer specifics
    • Extend offer to top candidate(s)
    • Receive formal job offer acceptance and signed employment contract
    • Inform other candidates that the position has been filled
    • Set and communicate onboarding schedule to new hire(s)
    • Complete new hire paperwork (i9, benefits enrollment, tax forms, etc.)
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How much does it cost to hire a technical project coordinator?

Recruiting technical project coordinators involves both the one-time costs of hiring and the ongoing costs of adding a new employee to your team. Your spending during the hiring process will mostly be on things like promoting the job on job boards, reviewing and interviewing candidates, and onboarding the new hire. Ongoing costs will obviously involve the employee's salary, but also may include things like benefits.

The median annual salary for technical project coordinators is $78,126 in the US. However, the cost of technical project coordinator hiring can vary a lot depending on location. Additionally, hiring a technical project coordinator for contract work or on a per-project basis typically costs between $26 and $51 an hour.

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