How to hire a training assistant

How to hire a training assistant, step by step

Here's a step-by-step training assistant hiring guide:

• Step 1: Identify your hiring needs
• Step 2: Create an ideal candidate profile
• Step 3: Make a budget
• Step 4: Write a training assistant job description
• Step 5: Post your job
• Step 6: Interview candidates
• Step 7: Send a job offer and onboard your new training assistant
• Step 8: Go through the hiring process checklist

What does a training assistant do?

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1. Identify your hiring needs

   Before you start hiring a training assistant, identify what type of worker you actually need. Certain positions might call for a full-time employee, while others can be done by a part-time worker or contractor.

   Determine employee vs contractor status

   Is the person you're thinking of hiring a US citizen or green card holder?

   Yes

   No

   A training assistant's background is also an important factor in determining whether they'll be a good fit for the position. For example, training assistants from different industries or fields will have radically different experiences and will bring different viewpoints to the role. You also need to consider the candidate's previous level of experience to make sure they'll be comfortable with the job's level of seniority.

   Here's a comparison of training assistant salaries for various roles:

   Type of Training Assistant	Description	Hourly rate
   Training Assistant	Training and development specialists plan, conduct, and administer programs that train employees and improve their skills and knowledge.	$12-27
   Epic Credentialed Trainer	Epic credential trainers are professionals who are trained at the hospital client where they provide training to users. The responsibilities of the trainers include the delivery of end-user training and assistance in technicalities... Show more	$27-48
   Field Trainer	A field trainer is someone who conducts and handles all training activities on site. This person is tasked to ensure employees and staff are adequately trained through well-tested teaching methods assisted by necessary educational materials and equipment... Show more	$15-31

   Show more

2. Create an ideal candidate profile

   Common skills:

   • Strong Work Ethic
   • Work Ethic
   • Punctuality
   • Customer Service
   • Training Materials
   • Training Programs
   • Athletic Training Room
   • PowerPoint
   • Training Sessions
   • Patient Care
   • CPR
   • Student Athletes
   • Office Equipment
   • Training Courses

   Check all skills

   Responsibilities:

   • Manage elearning program development from concept through implementation.
   • Have participated and complete classes for CPR and first aid.
   • Instructed/Demonstrate skills relate to CPR, PMAB, lifting, etc.
   • Assist with editing and presenting PowerPoint presentations.
   • Perform all necessary administrative functions for the SharePoint portal.
   • Utilize SharePoint in order to disseminate training information throughout the organization.

   More training assistant duties

3. Make a budget

   Including a salary range in your training assistant job description is one of the best ways to attract top talent. A training assistant can vary based on:

   • Location. For example, training assistants' average salary in arkansas is 59% less than in new jersey.
   • Seniority. Entry-level training assistants 53% less than senior-level training assistants.
   • Certifications. A training assistant with certifications usually earns a higher salary.
   • Company. Working for an established firm or a new start-up company can make a big difference in a training assistant's salary.

   Average training assistant salary

   $40,334yearly

   $19.39 hourly rate

   ---

   Entry-level training assistant salary

   $27,000 yearly salary

   Updated December 13, 2025

   Average training assistant salary by state

   Rank	State	Avg. salary	Hourly rate
   1	Minnesota	$51,635	$25
   2	North Dakota	$48,103	$23
   3	New York	$47,740	$23
   4	Illinois	$45,350	$22
   5	Michigan	$44,871	$22
   6	Montana	$43,983	$21
   7	Nebraska	$43,733	$21
   8	Virginia	$42,762	$21
   9	District of Columbia	$42,170	$20
   10	Iowa	$41,640	$20
   11	Missouri	$41,336	$20
   12	Indiana	$41,099	$20
   13	Wisconsin	$40,643	$20
   14	South Dakota	$39,842	$19
   15	Texas	$38,105	$18
   16	Utah	$37,447	$18
   17	Colorado	$37,364	$18
   18	Kansas	$36,398	$18
   19	Kentucky	$36,271	$17
   20	Oklahoma	$35,926	$17

   Average training assistant salary by company

   Company

   Rank	Company	Average salary	Hourly rate	Job openings
   1	Esri	$59,422	$28.57
   2	Stanford University	$58,189	$27.98	2
   3	American Woodmark	$53,879	$25.90	1
   4	Emory University	$52,753	$25.36
   5	Oak Grove Tech	$51,401	$24.71	2
   6	University of California-Berkeley	$51,298	$24.66
   7	Booz Allen Hamilton	$49,399	$23.75	12
   8	University of Washington	$47,746	$22.95
   9	Mayo Clinic	$46,974	$22.58	5
   10	Winston Retail	$46,710	$22.46
   11	Whole Foods Market	$46,386	$22.30
   12	Tradehome Shoes	$45,139	$21.70
   13	OE Enterprises	$44,867	$21.57
   14	Path Medical	$44,792	$21.53
   15	Discovery	$44,511	$21.40
   16	Domino's Pizza	$44,276	$21.29	201
   17	RRD	$44,133	$21.22	2
   18	Nebraska Medicine	$43,220	$20.78
   19	Leidos	$43,007	$20.68	31
   20	Laboratory Corporation of America Holdings	$42,297	$20.34	4

4. Writing a training assistant job description

   A job description for a training assistant role includes a summary of the job's main responsibilities, required skills, and preferred background experience. Including a salary range can also go a long way in attracting more candidates to apply, and showing the first name of the hiring manager can also make applicants more comfortable. As an example, here's a training assistant job description:

   Training assistant job description example

   Job DescriptionForma Gym Walnut Creek is looking for a new team member to join our Paralysis Recovery Department, RISE Paralysis Recovery Center. RISE is an exercise based therapy program specializing in working with individuals living with neuro/paralysis related injuries such as spinal cord injury and other related diagnosis.
   
   Join our team and make a real difference in people's lives. We are a family oriented comprehensive health club in the East Bay. We create a fun, passionate, and inspiring environment with unlimited potential for growth. Our team of over 100 associates makes a huge impact on our community through personal training, group exercise, food service, mind body, cycle, aqua, Pilates, chiropractic, massage, and functional adaptive therapy through paralysis recovery.
   
   We are looking for a passionate, experienced and detail oriented Neuro Exercise Trainer/Assistant to work with our team.
   Requirements: - Must have a Bachelor's Degree in Kinesiology or related field - Must be able to lift & demonstrate proper lifting technique with at least 75-100 lbs. - Basic anatomy & exercise physiology knowledge- Previous experience as a recovery/physical therapy aide a plus- Previous experience working with individuals with a neuro/paralysis injury or condition not necessary, but a plus
   - Certified Personal Trainer certification not necessary, but a plus- Interest or background in movement science (Kinesiology) preferred- Must have excellent communication skills, positive energy & attention to detail
   - Interview process will consist of a verbal portion and physical practical.
   - Hours listed are to begin PART-TIME with the possibility to transition into FULL-TIME . Hours may also be flexible with the option to work Saturdays.
   
   Hours: Monday - Friday 9:00AM - 2:00PM (Part-Time)
   Hours: Saturdays 9:00AM - 4:00PM (Optional)
   Hours: Monday - Friday 9:00AM - 5:00/6:00PM (Full-Time)
   As a team member at Forma Gym, you will receive:- Complimentary club membership- Discounted membership for family members- Free on-site child care- Discounts on services and products

   Copy this example

   

5. Post your job

   To find the right training assistant for your business, consider trying out a few different recruiting strategies:

   • Consider internal talent. One of the most important sources of talent for any company is its existing workforce.
   • Ask for referrals. Reach out to friends, family members, and current employees and ask if they know or have worked with training assistants they would recommend.
   • Recruit at local colleges. Attend job fairs at local colleges to recruit training assistants who meet your education requirements.
   • Social media platforms. LinkedIn, Facebook and Twitter now have more than 3.5 billion users, and you can use social media to reach potential job candidates.

   Post your job online:

   • Post your training assistant job on Zippia to find and recruit training assistant candidates who meet your exact specifications.
   • Use field-specific websites.
   • Post a job on free websites.

6. Interview candidates

   Recruiting training assistants requires you to bring your A-game to the interview process. The first interview should introduce the company and the role to the candidate as much as they present their background experience and reasons for applying for the job. During later interviews, you can go into more detail about the technical details of the job and ask behavioral questions to gauge how they'd fit into your current company culture.

   It's also good to ask about candidates' unique skills and talents. You can move on to the technical interview if a candidate is good enough for the next step.

   The right interview questions can help you assess a candidate's hard skills, behavioral intelligence, and soft skills.

7. Send a job offer and onboard your new training assistant

   Once you've found the training assistant candidate you'd like to hire, it's time to write an offer letter. This should include an explicit job offer that includes the salary and the details of any other perks. Qualified candidates might be looking at multiple positions, so your offer must be competitive if you like the candidate. Also, be prepared for a negotiation stage, as candidates may way want to tweak the details of your initial offer. Once you've settled on these details, you can draft a contract to formalize your agreement.

   You should also follow up with applicants who don't get the job with an email letting them know that you've filled the position.

   After that, you can create an onboarding schedule for a new training assistant. Human Resources and the hiring manager should complete Employee Action Forms. Human Resources should also ensure that onboarding paperwork is completed, including I-9s, benefits enrollment, federal and state tax forms, etc., and that new employee files are created.

8. Go through the hiring process checklist

   • Determine employee type (full-time, part-time, contractor, etc.)
   • Submit a job requisition form to the HR department
   • Define job responsibilities and requirements
   • Establish budget and timeline
   • Determine hiring decision makers for the role
   • Write job description
   • Post job on job boards, company website, etc.
   • Promote the job internally
   • Process applications through applicant tracking system
   • Review resumes and cover letters
   • Shortlist candidates for screening
   • Hold phone/virtual interview screening with first round of candidates
   • Conduct in-person interviews with top candidates from first round
   • Score candidates based on weighted criteria (e.g., experience, education, background, cultural fit, skill set, etc.)
   • Conduct background checks on top candidates
   • Check references of top candidates
   • Consult with HR and hiring decision makers on job offer specifics
   • Extend offer to top candidate(s)
   • Receive formal job offer acceptance and signed employment contract
   • Inform other candidates that the position has been filled
   • Set and communicate onboarding schedule to new hire(s)
   • Complete new hire paperwork (i9, benefits enrollment, tax forms, etc.)

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How much does it cost to hire a training assistant?