Payroll Clerk
Accounts payable clerk job in San Leandro, CA
Armer/Norman & Associates is a California-based construction company specializing in underground fuel systems. As a certified petroleum, engineering, and general contractor, we focus on delivering efficient and high-quality services. Over the years, we have built strong partnerships with major oil and private companies, demonstrating a proven ability to complete projects on time and to specification. Our reputation for expertise and reliability makes us a trusted leader in the industry.
Role Description
This is a full-time, on-site role located in San Leandro, CA, for a Payroll Clerk. The Payroll Clerk will handle a variety of payroll and employee-related tasks including processing employee wages, maintaining timecard records, and ensuring compliance with relevant regulations. The role also involves assisting in payroll reporting, handling employee inquiries, processing employee withholdings, weekly 401k reporting, and supporting overall payroll and employee administration as needed.
Qualifications
Experience in Payroll Services, Payroll Administration, and Payroll Management
Proficiency in Accounting and financial record-keeping
Detail-oriented with strong organizational and time-management skills
Strong proficiency in payroll software and Microsoft Office, especially Excel
Ability to maintain confidentiality and handle sensitive financial data
Additional certifications or coursework in payroll or accounting is a plus
Accounts Payable Specialist
Accounts payable clerk job in Santa Clara, CA
NVIDIA has been transforming computer graphics, PC gaming, and accelerated computing for more than 25 years. It's a unique legacy of innovation that's fueled by great technology-and amazing people.
Today, we're tapping into the unlimited potential of AI to define the next era of computing. An era in which our GPU acts as the brains of computers, robots, and self-driving cars that can understand the world. Doing what's never been done before takes vision, innovation, and the world's best talent. As an NVIDIAN, you'll be immersed in a diverse, supportive environment where everyone is inspired to do their best work. Come join the team and see how you can make a lasting impact on the world.
Join NVIDIA and play a pivotal role in our future! As an Accounts Payable Specialist, you will be part of a top-tier finance team at our Corporate Office in Santa Clara, CA. Reporting directly to the Director of Accounts Payable, you will handle Accounts Payable exceptions and collaborate with essential vendors. This is an outstanding opportunity for a motivated professional to contribute to pioneering process improvement projects in a dynamic, fast-paced environment.
What you'll be doing:
Maintain a comprehensive understanding of end-to-end Accounts Payable processes and provide training to ensure uniform practices.
Handle the entire invoice processing cycle, including reconciliation and timely resolution of errors.
Support AP automation projects through training, problem resolution, and testing.
Monitor and report on critical metrics for the Vendor Invoice Management system.
Collaborate closely with vendors and internal buyers to resolve issues promptly and efficiently.
What we need to see:
An undergraduate degree in Finance, Accounting, or equivalent experience in Accounts Payable.
5+ years of proven experience in Accounts Payable.
Proficiency in accounting software systems, particularly SAP, and experience with Vendor Invoice Management systems.
Outstanding skills in MS Office, including Word, Outlook, Excel, and PowerPoint.
Strong analytical abilities and excellent organizational skills with the capability to multi-task.
Excellent customer service and communication skills.
Demonstrated experience in process automation and improvement.
Ability to work both independently and collaboratively within a team.
Widely considered to be one of the technology world's most desirable employers, NVIDIA offers highly competitive salaries and a comprehensive benefits package. As you plan your future, see what we can offer to you and your family ***********************
Your base salary will be determined based on your location, experience, and the pay of employees in similar positions. The base salary range is 92,000 USD - 143,750 USD.
You will also be eligible for equity and benefits.
Applications for this job will be accepted at least until December 17, 2025.NVIDIA is committed to fostering a diverse work environment and proud to be an equal opportunity employer. As we highly value diversity in our current and future employees, we do not discriminate (including in our hiring and promotion practices) on the basis of race, religion, color, national origin, gender, gender expression, sexual orientation, age, marital status, veteran status, disability status or any other characteristic protected by law.
Auto-ApplyAP/AR Specialist - Trades Industry
Accounts payable clerk job in Berkeley, CA
Do you have Accounts Receivable, Accounts Payable or similar experience?
Would you enjoy working for a trades-related industry that's similar, from an accounting perspective, to construction, HVAC, or other residential services?
Are you in the hourly pay range of between $28.00 and $32.00 per hour?
If you answered “Yes” to all three questions, please keep reading….
WHY YOU'RE SUCH A GREAT FIT FOR THIS ROLE. You are/You:
You've done this before, meaning that you have AR or AP experience or both.
You LOVE (love, love) accounting and want to continue a career in accounting.
Highly productive: work fast, enjoy keeping busy, and offer to help others if/when your own tasks are completed.
Have high attention to details and the ability to catch mistakes.
Easygoing, team player who enjoys the routine nature of AR/AP workflow.
Ability to handle sensitive information with discretion; a commitment to maintaining a respectful, gossip-free workplace is required.
Bonus points for:
Having an associate degree (AA, AS, or AAS) or bachelor's degree (BA, BS, BFA, or BBA) in accounting, economics, finance or business.
Living near our headquarters in South Berkeley.
Being bilingual in both English and Spanish since several of the vendors you'll work with primarily speak Spanish.
WHY JOIN PROFESSIONAL TREE CARE?
Stability. In business since 1980, we're seasoned veterans of the tree care industry
Timing. We are re-organizing to attract the most qualified, productive, and positive people we can find
We're local: near Berkeley Bowl West, Urban Ore and Clif Bar Corporate HQ. We like to hire folks who live within a brief commute distance of our office at 2828 8
th
Street, Berkeley. Please use Google maps to calculate how long you commute would be to arrive at 7:00 a.m.
ESSENTIAL FUNCTIONS
Evaluate, schedule, and process all accounts payable (AP) functions including vendor invoices, payments, and employee expenses.
Ensure proper coding, approvals, and supporting documentation for all AP transactions.
Prepare and process payments via checks, ACHs and wires on a routine basis.
Reconcile AP aging reports, vendor statements, credit cards and related accounts.
Manage corporate credit cards, including issuing cards, monitoring usage, adding funds, and processing travel and expense reports.
Add funds to specific employee's or department head's company credit cards as needed.
Issue and monitor corporate credit cards, travel, and expense reports.
Oversee the AP inbox responding promptly to inquiries and ensuring timely resolution.
Onboard new vendors and contractors by gathering W-9s and other documentation.
Maintain accurate and up-to-date vendor records and digital AP files including 1099 forms.
Assist our Accountant and senior accounting staff with month- and year-end closing activities including journal entries and reconciliation of payables-related balance sheet accounts.
Prepare cash forecasts, expense analysis, and AP/AR reports for executive review.
Review and update AP policies, procedures, and process improvements.
Collaborate with other departments to ensure accurate and timely payments and support overall business operations.
BASIC REQUIREMENTS of THIS POSITION
1-to-3 years of bookkeeping, AR or AP Clerk or similar accounting-related experience.
Physically able to walk up two flights of stairs multiple times throughout the day and to lift/move deliveries including heavy cases of copy paper if needed.
Authorized to work in the U.S. without sponsorship.
Proficient with MS-Office Suite and accounting programs such as QuickBooks or Sage.
COMPENSATION AND FURTHER DETAILS
This position is paid $28.00 to $32.00 per hour plus Medical, Dental and Optical, paid at 50% by the company.
Access to 401(k) on one's first day of employment
Company cell phone
Benefits after 90 days of employment include:
50% contribution by the company for Kaiser/Medical, Optical, and Dental insurance.
5 Paid holidays, 5 paid sick days, PTO (paid time off) earned as you work.
$400.00 employee referral bonus.
HOW TO APPLY
Update your resume so your EMAIL address is on the resume. NOTE: If your email address is NOT on your physical resume, we cannot move you to the next step in our interview process, which is to send you a survey that matches your natural workplace behavior to our open positions.
No recruiters or outside agencies, please.
Auto-ApplyAP Clerk
Accounts payable clerk job in Rohnert Park, CA
PACE Supply is seeking a detail-oriented Accounts Payable (AP) Clerk to join our Accounting Team at our corporate office in Rohnert Park, CA.
This is a full-time, temporary (3-6-month) position, with the potential to become temp-to-hire. It offers a unique opportunity to grow within a company that truly values ownership, integrity, and collaboration.
As an employee-owned company, our mission is to create meaningful opportunities for the success and well-being of our employee owners by being the highest-performing partner to our customers.
If you're a problem-solver who enjoys working through the details and thrives in a supportive, team-oriented environment, we'd love to hear from you.
Responsibilities
Process and enter vendor invoices, debit/credit memos, and chargebacks into the system.
Research and resolve account discrepancies with vendors and internal teams.
Write debit memos for shipping shortages or billing issues.
Prepare and run the weekly payment selection report; print and distribute checks to vendors.
Reconcile accounts payable aging reports with the general ledger.
Maintain organized files of invoices pending payment.
Respond to vendor and internal inquiries in a timely and professional manner.
Maintain a collaborative and positive work atmosphere with coworkers, managers, and vendors.
Perform additional duties and support tasks as assigned.
Qualifications
Any combination of education and experience providing the required skill and knowledge for successful performance of the job would qualify.
Minimum 2 years of experience in Accounts Payable or Account Reconciliation, or a combination of related education and experience.
Working knowledge of accounting terminology is required.
Experience with bookkeeping and inventory reconciliation is a plus.
Proficient in Microsoft Excel and 10-key data entry; accuracy and attention to detail are essential.
Strong problem-solving skills and a willingness to learn new processes.
Excellent communication skills and the ability to build strong vendor and internal relationships.
All qualified applicants will receive consideration without regard to race, age, color, sex (including pregnancy), religion, national origin, disability, sexual orientation, gender identity, marital status, military status, genetic information, or any other status protected by applicable laws or regulations. PACE Supply will consider qualified applicants with a criminal history pursuant to employment regulations.
Work Environment
Pre-Employment Requirements
As part of our commitment to providing a safe and secure work environment for our team members and customers, successful candidates must complete the following pre-employment requirements:
Background Check: A comprehensive background check will be conducted to ensure candidates meet the necessary criteria for employment.
Physical Examination: Candidates will undergo a physical examination to assess their fitness for the position's requirements.
Drug Test: A drug test will be administered to ensure a drug-free workplace.
PACE Supply is proud to be an employee-owned corporation. We offer competitive wages, career pathways of growth, and excellent benefits packages that includes medical, dental, and vision care that is available to you within the first 30 days! We also provide our employees with life insurance, sick days, holidays, vacation, two retirement programs of 401(k) and ESOP, and much more.
Relocation Benefits
NO
Remote Availability
NO
*Please note that individual total compensation for this position will be determined at the Company's sole discretion and may vary based on several factors, including but not limited to, location, skill level, years and depth of relevant experience, qualifications and other business considerations. PACE Supply is an equal opportunity employer and is committed to providing accommodations for qualified individuals with disabilities. If you require assistance or accommodation due to a disability, please contact the HR Department at **************.
Auto-ApplyAccounts Payable Associate
Accounts payable clerk job in San Ramon, CA
Business
At Brookfield Residential, a leading North American land developer and homebuilder for over 65 years, we have had one goal in mind - creating the best places to call home. From the development of award-winning, master-planned communities to the creation of well-designed homes, we are committed to cultivating exceptional life experiences for our customers, partners, employees, and members of the community.
As part of Brookfield - one of the largest alternative asset managers in the world - we harness our resources to bring a fresh approach, unparalleled creativity, relentless innovation, and sound Sustainability practices to the planning, development, and management of buildings everywhere. From offices, retail spaces, and logistics facilities to multifamily residences, hospitality establishments, and mixed-use structures - we are reimagining real estate from the ground up.
If you're ready to be a part of our team, we encourage you to apply.
Job Description
Overview:
The Accounts Payable Associate is responsible for the accurate and timely processing of accounts payable transactions in accordance with corporate's accounting policies and procedures. This includes receiving, matching, and inputting all payables
Key Deliverables
Ensuring PO's are imported daily/weekly via Express PO.
Matching invoices with purchase orders.
Inputting invoices into the accounting system and preparing weekly cheque and EFT runs
Reviewing transactions for proper authorization, and accurately inputting key information pertaining to invoices into the accounting system.
Maintaining accounts payable database, filing and maintaining all accounting documents, verification of vendor statements.
Generating accounts payable reports as requested in assistance with month end close.
Researching and respond to both internal and external customer requests, such as answering and dealing with all trade inquiries, preparing new vendor requests as needed.
Monitoring compliance with SADP.
Provide information within the department and interdepartmentally to assist in the operating and financial reporting.
Assisting with hold lists and ad hoc reporting as requested.
Attending various department and interdepartmental meetings to obtain information for reporting and to provide information to other departments.
Review AP Aging Report and vendor reconciliations.
Collaborates closely with the accounting and finance teams in preparing for department and division-relevant projects including quarterly and annual audits, as required.
What You'll Bring:
Minimum of 3+ years experience in accounts payable and has initiative along with a propensity to learn and improve.
Operational knowledge of automated systems, including basic excel skills.
Good time management skills. Ability to process a large volume of weekly payables.
Effective organizational skills and attention to detail.
Strong interpersonal communications.
What We Offer:
Base Salary Range: $45,000 - $70,000
Bonus Potential: Up to 5%
Excellent extended medical, dental and vision benefits beginning day 1
401(k) matching, vesting begins day 1
Career development programs
Charitable donation matching
Paid Volunteer Hours
Paid parental leave
Family planning assistance including IVF, surrogacy and adoptions options
Wellness and mental health resources
#BRP
#LI-BT1
Brookfield Residential participates in the E-Verify process to confirm the eligibility of candidates to work in the United States.
We are proud to create a diverse environment and are proud to be an equal opportunity employer. We are grateful for your interest in this position, however, only candidates selected for pre-screening will be contacted.
Auto-ApplyAccounts Payable Clerk - Livermore, CA
Accounts payable clerk job in Livermore, CA
The Accounts Payable Clerk supports the Finance Department by processing cabling Invoices and operating expenses, maintaining all updates that are finance related for the PSA system, creating annual AP files and assisting with AR monthly close out of files.
Duties/Responsibilities:
1. Process vendor credits.
2. Process Microsoft billing (match, voucher, post)
3. Enter weekly expenses (Employee, Phone allowance, office, Job, extra)
4. Create weekly proposal for check run.
5. Process WF payment weekly (Pull Activity report, paid, file PLA)
6. Match Invoices to WF Payment.
7. Add/update New Vendor Accounts
8. Request W-9 from new Vendors.
9. Confirm new Customer accounts have Supplier sites (Request Merge and update as needed)
10. Enter Expenses reports into SCM (Container Rentals, Tester Rentals, Insurance, Overages)
11. Follow up on AP Discrepancy
12. Created new Subcontractor contract Folders in SharePoint
13. Maintain Subcontractor Accounts and folders in SharePoint.
14. Process Subcontractor billing (voucher, post, Ledger Maintenance)
15. Release Subcontractor billing for payment.
16. Process Credit Card bill monthly. (AMEX/Chase)
17. Credit Card Leger Maintenance.
18. Process Auto Payments
19. Process month end reports.
20. Process Floored Inventory reports.
21. Confirm all APV/PIN have been Post.
22. Process RMA/Overage invoices from Vendors.
23. Respond to Vendor payment inquiries.
24. Print Customer Refund emails to be attached to checks.
25. New Hire Set ups (Supplier site, Account, Phone allowance, Employee Folder)
26. AP Filing.
27. Match and Mail weekly checks.
28. Process/Paid Voya.
29. Create New Vendor/Employee/subcontractor Folders.
30. Enter and send out WECA Payment.
31. Create annual labels for vendor files.
32. Backup operator for incoming phone calls.
33. Provide backup for all finance team members.
Skills/Qualifications:
1. Proficient in the use of Microsoft Word and Excel. Ability to use Quick Books a plus.
2. Excellent communication skills - both verbal and written.
3. Professional telephone etiquette and customer service skills.
4. Strong problem solving skills.
5. Ability to establish and maintain positive working relationships with both internal and external customers.
6. Demonstrated ability to manage time and prioritize activities.
7. Excellent organizational skills.
8. Working knowledge of key accounting practices.
Education and Experience:
• High school diploma
• Some college a plus
• 3 - 5 years experience in an accounting position
Financial Clerk
Accounts payable clerk job in San Francisco, CA
Collabera is the largest minority-owned Information Technology (IT) staffing firm in the U.S., with more than $525 million in sales revenue and a global presence that represents approximately 10,000 professionals across North America (U.S., Canada), Asia Pacific (India, Philippines, Singapore, Malaysia) and the United Kingdom. We support our clients with a strong recruitment model and a sincere commitment to their success, which is why more than 75% of our clients rank us amongst their top three staffing suppliers.
Not only are we committed to meeting and exceeding our customer's needs, but we are committed to our employees' satisfaction as well. We believe our employees are the cornerstone of our success and we make every effort to ensure their satisfaction throughout their tenure with Collabera. As a result of these efforts, we have been recognized by Staffing Industry Analysts (SIA) as the “Best Staffing Firm to Work For” for four consecutive years since 2012. With over forty offices globally and a presence in seven countries, Collabera provides staff augmentation, managed services and direct placement services to Global 2000 Corporations. Collabera is ranked amongst the top 10 IT staffing firms in the U.S., and for the past 24 years we have continued to grow rapidly year after year.
For consultants and employees, Collabera offers an enriching experience that promotes career growth and lifelong learning. Visit ***************** to learn more about our latest job openings.
Awards and Recognitions
--Staffing Industry Analysts: Best Staffing Firm to Work For (2015, 2014, 2013, 2012)
--Staffing Industry Analysts: Largest U.S. Staffing Firms (2015, 2014, 2013)
--Staffing Industry Analysts: Largest Minority Owned IT Staffing Firm in the US.
Job Description
Position Overview
You will process payroll for our employees and make sure that we are compliant with the tax regulations of the relevant countries. You will be expected to have significant interaction with other departments, both locally and internationally. You will report into the Payroll Manager.
Role & Responsibilities
Involved in the full cycle of payroll processing
such as undertaking payroll calculation, performing payroll reconciliation,
preparing payroll accounting, general ledger and reports, etc.
Other responsibilities include monitoring the
processing checklist and calendars, maintaining precise documentation,
providing data / report for respective statutory filing within the stipulated
deadlines.
Examine payroll advice for completeness and
clarity with vendor(s) if in doubt and upload data in system for processing.
Check payroll reports against payroll advice and
checklist before payroll finalization and approval by manager.
Provide information for employee query(s) within
the stipulated timeframe as indicated in the Service Level Agreement (SLA).
Involved in the annual year-end tax reporting.
To provide resolution to any related queries.
Maintain proper filing and documentation of all
relevant documents (payroll advice, reports and correspondences) pertaining to
payroll.
Maintain and update Standard Operating Procedure
documentation which is under the care of the Specialist.
Qualifications
Must be bilingual in Spanish.
If the candidates have experience in the
following payroll systems: PeopleSoft, Ultipro, Kronos, ProBusiness those are
all exceptional
The successful candidate must possess diploma in
accounting or equivalent with minimum of 5 years of relevant working experience
in keeping full set of payroll, proficiency in Excel, administration and have
excellent numerical reasoning skills.
It is important this candidate must enjoy doing
payroll as this forms a majority part of the job scope. The ability to plan,
prioritize and have a positive attitude to embrace changes is required.
Additional Information
To know more about this position, please contact:
Courtney Ciandella
************
AP/AR
Accounts payable clerk job in Santa Clara, CA
Perform accounting functions as described below
QualificationsEducation
Preferably six months or more related experience and/or training; or equivalent combination of education and experience
Other
Ability to read and comprehend instructions and information.
Professional personal appearance.
Excellent communication skills.
Ability to meet company's production and quality standards.
Customer service skills * Excellent attention to detail * Works well in a team environment * Able to work with a diverse group of people
Physical RequirementsSurroundings
spend time indoors in air-conditioned areas.
Sitting
on a regular basis
for prolonged periods
Standing
on a regular basis
Walking
on a regular basis
Bending, twisting and/or stooping
on a regular basis
Kneeling and/or Squatting
infrequently
Lifting
10 lbs to 25 lbs
infrequently
Reaching and/or lifting overhead
infrequently
Climbing
stairs
Repetitive hand/finger movement
on a regular basis
for prolonged periods
Grasping/grabbing with hands
on a regular basis
Pushing and Pulling
infrequently
Expectations General Expectations
Determine management and quality requirements by asking questions and listening.
Attend company meetings as required.
Maintain a follow-up system that encourages follow through with assigned projects.
Work evening, weekend and holiday work hours as required.
Establish personal performance goals that are consistent with company standards of productivity and devise a strategy to meet those goals.
Review and analyze actions at the end of each day, week, month, and year to determine how to better utilize time and plans more effectively.
Understand the terminology of the business and keep abreast of technology changes in products and services.
Know and understand the federal, state and local requirements which govern the company's business.
Follow lawful directions from supervisors.
Understand and follow work rules and procedures.
Participate in performance management.
Interact well with others and be a positive influence on employee morale.
Uphold the company's non-disclosure and confidentiality policies and agreements.
Job-Specific Expectations
Perform accounting functions by performing the following duties and responsibilities.
Reconcile vendor accounts
Research and solve payment discrepancies
Reconciles credit card statements
Assist accounting office
Mail pick-up
Running checks
Data-entry
Other duties as assigned
The above noted is not intended to describe, in detail, the multitude of tasks that may be assigned but rather to give the employee a general sense of the responsibilities and expectations of this position. The College reserves the right to modify this job description at any time with or without notice.
Accounts Payable Assistant
Accounts payable clerk job in San Francisco, CA
Cooley is seeking an Accounts Payable Assistant to join the Accounting team.
The Accounts Payable Assistant is primarily responsible for daily reviewing of invoices and expense reports, and all accounting inquiries. Specific duties and responsibilities include, but are not limited to, the following:
Position Responsibilities:
Post, process, review and file invoices
Assist in matching checks with invoices weekly
Assist in some Accounting inquires
Assist in vendor Statements, ACH Direct Deposit Form, W-9
Assist Accounts Payable department when needed
Back up to the AP Staff when needed
All other duties as assigned or required
Skills & Experience
Required:
Available to work overtime, as required
After orientation at Cooley LLP, exhibit proficiency in the Microsoft Office suite, iManage, lnt App Time, Adobe Acrobat, Govern and other firm applications
Previous accounting experience
Knowledge of general accounting principles and/or bookkeeping
Must be able to accurately use a calculator
Preferred:
Previous 3E Elite and Chrome River experience
10 key by touch
Previous law firm experience
Competencies
Accuracy and initiative
Professional demeanor and telephone manners
Excellent communication and organizational skills
Ability to work independently and under pressure
Ability to interact and work well with others (co-workers and vendors)
Excellent follow through skills
Excellent command of math and English grammar
Cooley offers a competitive compensation and excellent benefits package and is committed to fair and equitable employment practices.
EOE.
The expected hourly pay range for this position with a work schedule of 37.5 hours per week is $24.00 - $29.00 ($46,800.00 - $56,550.00 annually). Please note that final offer amount will be dependent on geographic location, applicable experience and skillset of the candidate.
We offer a full range of elective benefits including medical, health savings account (with applicable medical plan), dental, vision, health and/or dependent care flexible spending accounts, pre-tax commuter benefits, life insurance, AD&D, long-term care coverage, backup care for children and/or adults and other parental support benefits. In addition to elective benefit options, benefited employees receive firm-paid life insurance, AD&D, LTD, short term medical benefits as well as 20 days of Paid Time Off (“PTO”) and 10 paid holidays each year. We provide generous parental leave and fertility benefits. New employees will attend a detailed benefit orientation to learn more about our many benefits and resources.
Auto-ApplyAutomotive Accounts Payable Clerk
Accounts payable clerk job in San Jose, CA
CAPITOL NISSAN is looking for professionals to join our growing team. We provide on the job training and a welcoming family friendly environment. As an accounts Payable you will help our team by accurately performing basic data entry and accounting tasks.
:
This job description does not constitute the complete responsibilities for this position.
A/P clerk ensures accuracy of accounting needs on a weekly-monthly and annual basis
handle financial Records
Paying Vendors on a timely manner
Balancing Factory Statements
Timely record keeping of accounting information to our inventory/ order supplies
Prepare customer invoices
Call vendors for our payments
Reconcile AP schedules
Maintain Petty cash flow
1099 filling
Send monthly invoices on a timely manner
Job Requirements
Automotive Business office experience accounts payable (minimum 1+ Years)
Strong computer skills
Strong communication skills
Time management skills
Problem solving Skills
Professional and on Time
Deal with confidential information discreetly
Compensation
Competitive pay based on Automotive Experience
Kaiser Medical
Dental and Vision
401K
Paid Vacation
Direct Deposit
In job Promotions/ Advancement
Professional friendly environment
Paid sick days
Exclusive Vehicle Purchase Programs for both employees and Family members
Exclusive vehicle servicing discounts
We are an Equal Opportunity Employer and prohibit discrimination/harassment without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws.
Auto-ApplyAccounts Payable Associate
Accounts payable clerk job in San Jose, CA
Accounts Payable Specialist
San Jose or San Francisco, CA
Temp-to-Perm Opportunity
$33-$36/hr
We're partnering with a nationally recognized SaaS accounting firm that supports clients across multiple industries. They're seeking a skilled Accounts Payable Specialist to handle full-cycle AP functions and play a key role in maintaining accurate financial operations.
Key Responsibilities
Manage full-cycle Accounts Payable - including match, batch, and code for high-volume invoices
Process and reconcile purchase orders and vendor statements
Prepare and post journal entries related to AP and accruals
Support month-end close and assist with vendor payments
Maintain organized documentation and assist with audit support
Qualifications
3+ years of full-cycle AP experience
Strong knowledge of match, batch, and code processes
Hands-on experience with journal entries and purchase order systems
Proficiency in Excel and ERP systems (NetSuite, SAP, Oracle, etc.)
Excellent attention to detail, accuracy, and follow-through
Compensation
Hourly Rate: $33-$36/hr (DOE)
If you're a detail-oriented AP professional ready to contribute to a collaborative and dynamic accounting team, we'd love to connect!
Accounts Payable Associate
Accounts payable clerk job in Concord, CA
Toromont Cat is looking for an Accounts Payable Associate to join our team! The Accounts Payable Associate is responsible for the day-to-day financial transactions, including accounts payable, statement reconciliations and other transactional issues. The Accounts Payable Associate must exercise discretion in executing essential functions to the business and be able to work independently, following through on assignments with minimal direction.
As an Accounts Payable Associate, YOU will experience:
* Working within one of the safest organizations in the industry where your safety and well-being are our most important priority
* Working for the best in class equipment dealer and with the premium Caterpillar brand
* Opportunities to continuously Learn, Grow and Develop with our Toromont team through our internal Training teams that are geared for your success
* Competitive total rewards including: wages, benefits, and premiums (as eligible)
* An opportunity for flexible work schedules and opportunities across multiple locations across Eastern Canada
In a typical day, YOU will:
* Review and verify invoices and their accompanying payment requests to ensure compliance to the company's policies and procedures for such elements as: invoice requirements, proper authorization, monitoring discount opportunities, applicable matching of purchase order or contract, commodity tax compliance (e.g. GST, HST, QST and PST) and accuracy.
* Manages incomplete invoices in SenSaas, send to the appropriate person using workflow, and following up on those outstanding invoices waiting for approvals.
* Resolve invoice exceptions related to PO and non-PO's by using workflow approval reports and follow up with buyers and management, and identify areas for efficiencies
* Verify vendor accounts by reconciling monthly statements and ensuring all accounts payable transactions are completed for timely preparation of month-end reports
* Resolve invoice exceptions related to PO and non-PO's by using workflow approval reports and follow up with buyers and management, and identify areas for efficiencies
Must-haves for this role:
* 2-4 years experience
* Understanding of basic principles of finance, accounting and bookkeeping
* Superb time management skills and detail orientation and accuracy
* Commodity tax compliance (i.e. verifying correct tax amounts on invoices)
* Ensuring company policy is followed in terms of financial transactions
* Analytical and problem solving skills
* Excellent written and verbal communication skills including effective collaboration skills
* Experience with accounting software and online platforms
* Ability to maintain confidentiality of company and partner information
* Strong mathematical skills
* Experience in Accounts Payable
* Recommendations for process efficiencies
* Changes to vendor payment terms to meet business requirements
About Toromont Cat
With over 4,000 employees and 56 locations from Manitoba to Newfoundland, Toromont Cat has a proven track record, industry knowledge, dealership infrastructure, and service mindset to ensure our Construction, Mining, and Power Generation customers succeed. At Toromont Cat, work is built around people's strengths, our products, technology and an outstanding customer experience and through our strong partnership with Caterpillar , Toromont Cat takes care of our employees who take care of our customers! When you join our team, you become a member of the Toromont family. Your success is our success!
Leader, Accounts Payable
Accounts payable clerk job in Corte Madera, CA
RH is seeking a Leader, Accounts Payable, Merchandise, to oversee and elevate the end-to-end merchandise payables function across our global organization. This role serves as a critical connector between Accounts Payable, Merchandising, Planning, Inventory Accounting, and Finance, ensuring accuracy, integrity, and timeliness across all merchandise-related financial activity. The ideal candidate is detail-driven, analytical, and collaborative, with a strong appreciation for process excellence and cross-functional partnership. This role supports both the day-to-day operations and the long-term evolution of our Procure-to-Pay (P2P) processes, strengthening vendor relationships, enhancing financial accuracy, and enabling scale across our global footprint.
YOUR RESPONSIBILITIES
Lead and oversee the end-to-end merchandise Accounts Payable process, including invoice matching, vendor reconciliations, approvals, and coordination with onsite and offshore teams
Partner closely with Merchandising, Planning, Inventory Control, Inventory Accounting, and Finance to resolve discrepancies and ensure accurate cost, tariff, discount, rebate, and coding alignment at the SKU and category level
Ensure timely, accurate vendor payments while maintaining strong supplier partnerships and optimizing payment terms
Manage deposits across the PO lifecycle, including initiating payments, maintaining balances, reconciling vendor accounts, and escalating recovery risks
Lead vendor claims and RTV processes, including negotiating and validating deduction plans, clearing RTV claims, tracking recoverability, and preparing monthly roll-forwards for Inventory Accounting
Administer vendor loans, including payment processing, balance tracking, and monthly reconciliations with Legal and Inventory Accounting
Reconcile prepaid inventory with international vendors and proactively identify risks related to prepayments, rerouted goods, or matching anomalies
Drive process improvement and automation initiatives to enhance AP workflows, matching accuracy, reporting, and overall P2P performance
Own merchandise AP sub-ledger reconciliations and support month-end close across US and EMEA locations
Maintain SOX controls, uphold AP policies, and serve as a subject matter expert across systems, tools, and cross-functional processes
Support the month-end close process, including ownership of merchandise AP sub-ledger reconciliations across US and EMEA
Serve as the subject matter expert on merchandise AP systems, tools, policies, and procedures
Model operational excellence and partner with the team to uphold accuracy, consistency, and elevated service across the AP function
OUR REQUIREMENTS
5+ years of experience in Accounts Payable, ideally within retail, wholesale, or consumer products
Supervisory or team lead experience overseeing AP, P2P, or cross-functional operational processes
Strong understanding of merchandise payables, inventory accounting, procurement, and P2P workflows
Proficiency in ERP systems (SAP, Oracle, NetSuite, or comparable platforms)
Advanced Excel skills; experience with automation tools (Coupa, Zip, Tipalti) or data visualization platforms (Power BI, Tableau)
Strong understanding and experience with SOX controls and compliance frameworks
Experience managing deposits, vendor claims, or vendor loans strongly preferred
Exceptional communication and vendor-management skills, with the confidence to partner across all levels
Analytical problem-solver with a high level of accuracy, ownership, and attention to detail
PHYSICAL REQUIREMENTS
Comfortable working in the office Monday through Friday, based out of our headquarters in Corte Madera, CA
Prolonged periods of sitting at a desk and working on a computer
Lift and carry up to 10 pounds as needed (such as files, laptops, or office materials)
Communicate effectively in person, over video, and via digital tools
Auto-ApplySenior Accounts Payable Specialist
Accounts payable clerk job in San Francisco, CA
Job Description
Insidesource DEI Statement
By nurturing a culture where everyone experiences a deep sense of belonging and equity of opportunity, we will uphold our vision to “unleash human and business potential.” We commit to being an anti-ism workplace and embedding diversity, equity, and inclusion throughout our business.
Job Summary
The Sr. Accounts Payable Specialist is a hands-on role, with responsibilities in the day-to-day activities of the accounts payable department. They participate in ensuring proper record keeping, developing best practices and procedures, and in ensuring accurate and timely month-end close accounts payable tasks and reports. The Sr. Accounts Payable Specialist will have contact with senior level executives and work cohesively with other departments. This person reports to the Accounts Payable Manager. The ideal candidate will have an accounting background with an understanding of GAAP, where it relates to accounts payable. This person will also demonstrate a professional, outgoing personality, outstanding organization skills, and initiative. The candidate should be able to work independently, but also function in a team environment. This position requires one to be technical in nature, handle a variety of tasks, and efficiently address the needs of the accounting department. Overall, the right person for this role is a proactive, self-starter that is inquisitive, takes ownership, and wants to grow their personal and professional skills in a hyper-accelerated environment. Experience in the construction or furniture industry is a strong plus.
Essential Duties and Responsibilities Including but not limited to:
Full Cycle AP Responsibilities.
Ensures accuracy of vouchers for coding to correct branch, department, and account.
Owns the 1099 process.
Manages vendor discrepancies for timely resolution and payments.
Ensures that the weekly payment runs smoothly with various payment types (ACH, wire & credit card) and multiple currencies.
Makes sure that vendor deposit amounts are calculated correctly prior to payments.
Responsible for monthly credit cards reconciliation.
Adheres to internal control policies throughout the department and company.
Proposes improvements to the AP process and system.
Audits expense reports for accuracy, approvals, and supporting documentation.
Ensures that proper documentation and support is provided for all accounts payable, in accordance with company policy and accepted accounting practices.
Ensures all vendors are paid per contractual terms and that inquiries and payment issues are responded to in a timely manner.
Provides problem and invoice resolution assistance to vendors and internal business partners.
Works with the General Ledger team as necessary.
Assists with the maintenance and testing of internal controls, accounting policies, and audit requests as they relate to the accounts payable function.
Performs ad hoc special projects/requests as needed.
Supervisory Responsibilities
None
Skills, Knowledge, Experience Required
3-4 years of full cycle A/P, including experience in a high-volume environment.
Demonstrated problem solving, analytical and process improvement skills.
Excellent interpersonal and communication skills. Proven ability to communicate effectively across all levels of the organization and with vendors.
Work ethic that exudes integrity, accountability, and professionalism.
High attention to detail.
High volume accounts payable experience, including P.O. invoices.
Ability to multi-task, as well as prioritize and adhere to tight deadlines.
Understanding of accounting accruals, debits, and credits.
Work in Process and Cost of Goods accounting experience a plus.
Proficiency in MS Office (Excel and Word).
Automotive Accounts Payable Clerk
Accounts payable clerk job in San Jose, CA
CAPITOL NISSAN is looking for professionals to join our growing team. We provide on the job training and a welcoming family friendly environment. As an accounts Payable you will help our team by accurately performing basic data entry and accounting tasks.
:
This job description does not constitute the complete responsibilities for this position.
A/P clerk ensures accuracy of accounting needs on a weekly-monthly and annual basis
handle financial Records
Paying Vendors on a timely manner
Balancing Factory Statements
Timely record keeping of accounting information to our inventory/ order supplies
Prepare customer invoices
Call vendors for our payments
Reconcile AP schedules
Maintain Petty cash flow
1099 filling
Send monthly invoices on a timely manner
Job Requirements
Automotive Business office experience accounts payable (minimum 1+ Years)
Strong computer skills
Strong communication skills
Time management skills
Problem solving Skills
Professional and on Time
Deal with confidential information discreetly
Compensation
Competitive pay based on Automotive Experience
Kaiser Medical
Dental and Vision
401K
Paid Vacation
Direct Deposit
In job Promotions/ Advancement
Professional friendly environment
Paid sick days
Exclusive Vehicle Purchase Programs for both employees and Family members
Exclusive vehicle servicing discounts
We are an Equal Opportunity Employer and prohibit discrimination/harassment without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws.
Accounts Payable Specialist
Accounts payable clerk job in San Francisco, CA
Job Description
About the California Academy of Sciences
The California Academy of Sciences is a globally renowned scientific and cultural institution located in the heart of San Francisco's Golden Gate Park. Home to a world-class planetarium, aquarium, research center, and natural history museum-all under one living roof-our mission is to regenerate the natural world through science, learning, and collaboration.
Our extensive collections span plants, animals, fossils, and cultural artifacts from across the globe and throughout history. We are a diverse team of leading biodiversity scientists, educators, storytellers, designers, and communicators who work collaboratively to advance knowledge and inspire action through science and storytelling.
When you join the California Academy of Sciences, you become part of a mission-driven community that values curiosity, collaboration, and innovation. Whether you're working behind the scenes in research or engaging the public on the museum floor, your work will help connect people to the natural world and empower them to protect it.
About the Opportunity:
The Accounts Payable Specialist reports to the Senior Accountant and supports the Accounts Payable and Procure to Pay processes, the corporate credit card program, and cash handling in addition to performing other duties as assigned by the Senior Accountant. The Accounts Payable Specialist will receive training to become a backup for Accounts Receivable and Payroll processing.
Organizational Culture:
Join a team dedicated to the Academy's mission, vision
and values!
Currently, the Academy's strategic plan includes three initiatives -
Hope for Reefs
,
Thriving California
, and
Islands 2030
- that leverage biodiversity science, environmental learning, and collaborative engagement to regenerate fragile ecosystems around the world. Learn more at ******************************************************
We are committed to ensuring diversity, equity, accessibility, and inclusion are intrinsic to Academy culture and operations, from recruitment and retention to science and advocacy.
We hope you are inspired by what we do and are excited to contribute to our mission. The mission of the California Academy of Sciences is to regenerate the natural world through science, learning, and collaboration. The Academy is looking for candidates who do great work, and we know they may come from a number of different backgrounds and experiences. We encourage you to apply even if you do not believe you meet every one of the qualifications for the position.
This position is based in San Francisco, California. Staff are currently expected to work from the Academy offices at least 3 times per week, which may fluctuate based on business needs. This position is part of a bargaining unit represented by Cal Academy Workers United. Once the Academy has a Collective Bargaining Agreement with Cal Academy Workers United this position will be subject to the terms and conditions of that contract.
About the (Business Finance/Accounting) Team:
This position will be part of the Accounting department under the Business & Finance division. This position will work towards ensuring all payables pertaining to the Academy are processed and paid in an accurate and timely manner which will allow internal business partners to keep track of the their expenses and budgets.
Key Responsibilities:
Accounts Payable
Review invoices to ensure that submissions are in line with the Academy's policies to reference Purchase Orders when applicable and contain approval and supporting documentation prior to entry in Oracle Fusion, the accounting system.
Respond verbally or in writing to internal business partner and external vendor inquiries regarding various Procurement and Accounts Payable related matters in a timely manner.
Review approved purchase requisitions and create corresponding purchase orders in Oracle Fusion.
Maintain vendor relationships and records.
Identify, investigate, and follow up on 2-way and 3-way match system payment holds.
Identify and submit new supplier and supplier update requests.
Prepare check, ACH, and wire payment batches on scheduled AP pay runs.
Review daily disbursement account bank activity and investigate and resolve returned payments.
Close Payables module at the end of each month and prepare accounts payable GL account reconciliation to subledger with invoice aging schedule.
Monitor Accounts Payable aging schedule to ensure timely payment and follow up on long-outstanding invoices.
Prepare journal entries with proper documentation of various GL accounts as due.
Prepare annual Form 1099 reporting.
Corporate Credit Card Administration
Administer corporate credit cards.
Respond to credit card-related inquiries from employees and resolve concerns and issues in a timely manner.
Liaise with JPMorgan Chase Bank as needed for matters relating to the overall credit card program or activity on individual cards.
Prepare monthly accounting journal entries for all employee corporate credit card activity.
Monitor employee compliance with credit card policies and cardholder/transaction approver responsibilities in the corporate credit card portal.
Cash Handling
Manage Accounting department on-hand cash including amounts to be deposited and maintenance of a balanced petty cash box and Accounting safe.
Coordinate and execute cash pick-up and change orders with the Guest Experience department.
Coordinate and execute cash pick-up/delivery with armored truck service providers.
Prepare deposit slip information and document GL account information and business explanation of all deposits.
Organize and maintain all on-hand cash and deposit information and coordinate with Accounts Receivable as needed.
Other Duties
With applicable training serve as a backup for Accounts Receivable and Payroll.
Other duties as assigned
Qualifications: A successful candidate will have the following:
3+ years of Accounts Payable operations experience required
Associates degree in accounting or business related field preferred
In-depth Accounts Payable knowledge in order to work independently
Basic understanding of GL accounts and Debits/Credits
Intermediate Excel skills preferred
Excellent interpersonal and customer service skills
Proven initiative for working independently
Ability to work as part of a team or collaborate well with team members and external collaborators to accomplish mutual goals
Ability to work efficiently and communicate with staff, cross-functional teams, and external customers from different identities and experiences
Ability to bring new ideas, create inventive solutions, and find efficiencies to transform manual or detailed processes
Demonstrated commitment to equity and inclusion
Physical Environment:
To perform this job successfully, an individual must be able to perform each essential job duty satisfactorily. Reasonable accommodations may be made to enable qualified individuals with disabilities to perform essential job functions.
Compensation and Benefits:
The salary range for this position is $75,000-$90,000. Actual compensation will be commensurate with the final candidate's qualifications and experience, including skills, knowledge, relevant education, certifications and aligned with the internal peer group. We believe in fair and equitable compensation practices and are committed to providing competitive salaries within the industry and market standards. The Academy offers a total compensation package that emphasizes both base salary and comprehensive benefits based on the hours per week worked. Further details regarding compensation and benefits will be discussed during the interview process.
Schedule: Full time position with 40.0 hours per week
APPLICATION PROCESS:
Please upload your resume, cover letter, and complete the brief online application
APPLICATION DEADLINE:
Review of applications will begin on April 21, 2025 and will continue until the position is filled.
The California Academy of Sciences will give full consideration for employment to all qualified applicants with criminal histories in a manner consistent with the requirements of the San Francisco Fair Chance Ordinance(SF Police Code, Article 49).
We are committed to ensuring that all employees and applicants shall receive equal consideration and treatment. All terms and conditions of employment, including but not limited to, recruitment, hiring, placements, transfers, promotions, compensation, benefits, terminations, training, and social and recreational programs, will be on the basis of qualifications of the individual for the positions being filled. The Academy does not discriminate against qualified applicants or employees with respect to any terms or conditions of employment on account of any characteristic protected by state or federal law or local ordinance. Read our full Equal Opportunity Statement here.
Forensic Accounting Intern
Accounts payable clerk job in San Francisco, CA
Job Description
Firm:
Meaden & Moore is a leading CPA and business consulting firm, recognized for excellence in both the workplace and with our clients. We are a nine-time winner of The Plain Dealer's Top Workplaces, a seven-time recipient of Ohio Magazine's Best Places to Work and consistently ranked among the Top 50 Best of the Best Firms by Inside Public Accounting. These accolades highlight how our firm is managed and reflect our commitment to fostering a supportive and dynamic environment-one that nurtures career growth and provides long-term opportunities for advancement, leadership, and potential ownership.
Since 1919, we have been dedicated to delivering exceptional professional services across accounting, tax, forensic, and consulting disciplines. Our expert team-CPAs, CFEs, CFFs, advisors, and auditors-brings deep expertise, insight, and tailored strategies to help clients navigate complex challenges, enhance business success, and thrive in today's global economy.
Investigative Accounting Internship positions available:
August 2026 - December 2026
Start and End Dates are flexible.
Both part-time and full-time internships are available for this role. Part-time internships require 20 - 29 hours per week, while full-time internships require a minimum of 30 hours per week, with an expectation of up to 40 hours. This opportunity is fully onsite.
Opportunity:
During your internship, you'll get real-world experience working with talented professionals in investigative accounting engagements that involve working with commercial property insurers in evaluating physical damage and business income losses suffered by businesses resulting from catastrophes. Projects may include reviewing and analyzing historical financial and industry information, revenue and expense projections, insurance claim evaluations and economic damage evaluations. Assignments provide exposure to a wide range of industries from small local retail stores to multinational entities.
Qualifications:
The successful candidate will meet the following requirements:
* Junior or senior level student
* Accounting major
* Minimum 3.0 GPA
* Proficient understanding of Microsoft Windows and Office applications, especially Microsoft Excel skills that are considered to be an intermediate or advanced level. The candidate should also be open to training in other Windows-based applications.
* Motivation and enthusiasm! Our clients have come to expect high levels of service and expertise. We seek self-starters who demonstrate an interest in learning new skills and concepts, then put them to work for our clients.
Our Commitment to Diversity and Inclusion:
Our human capital is the most valuable asset we have. The collective sum of the individual differences, life experiences, knowledge, inventiveness, innovation, self-expression, unique capabilities and talent that our employees invest in their work represents a significant part of not only our culture, but our reputation and company's achievement as well.
We embrace and encourage our employees' differences in age, color, disability, ethnicity, family or marital status, gender identity or expression, language, national origin, physical and mental ability, political affiliation, race, religion, sexual orientation, socio-economic status, veteran status, and other characteristics that make our employees unique.
Compensation:
Determining actual compensation relies on many factors including individual candidate experience, qualifications, and comparable benchmarks. Base compensation for this role typically ranges between $30 - $32 an hour.
AP/AR Specialist - Trades Industry
Accounts payable clerk job in Berkeley, CA
Job Description
Do you have Accounts Receivable, Accounts Payable or similar experience?
Would you enjoy working for a trades-related industry that's similar, from an accounting perspective, to construction, HVAC, or other residential services?
Are you in the hourly pay range of between $28.00 and $32.00 per hour?
If you answered “Yes” to all three questions, please keep reading….
WHY YOU'RE SUCH A GREAT FIT FOR THIS ROLE. You are/You:
You've done this before, meaning that you have AR or AP experience or both.
You LOVE (love, love) accounting and want to continue a career in accounting.
Highly productive: work fast, enjoy keeping busy, and offer to help others if/when your own tasks are completed.
Have high attention to details and the ability to catch mistakes.
Easygoing, team player who enjoys the routine nature of AR/AP workflow.
Ability to handle sensitive information with discretion; a commitment to maintaining a respectful, gossip-free workplace is required.
Bonus points for:
Having an associate degree (AA, AS, or AAS) or bachelor's degree (BA, BS, BFA, or BBA) in accounting, economics, finance or business.
Living near our headquarters in South Berkeley.
Being bilingual in both English and Spanish since several of the vendors you'll work with primarily speak Spanish.
WHY JOIN PROFESSIONAL TREE CARE?
Stability. In business since 1980, we're seasoned veterans of the tree care industry
Timing. We are re-organizing to attract the most qualified, productive, and positive people we can find
We're local: near Berkeley Bowl West, Urban Ore and Clif Bar Corporate HQ. We like to hire folks who live within a brief commute distance of our office at 2828 8th Street, Berkeley. Please use Google maps to calculate how long you commute would be to arrive at 7:00 a.m.
ESSENTIAL FUNCTIONS
Evaluate, schedule, and process all accounts payable (AP) functions including vendor invoices, payments, and employee expenses.
Ensure proper coding, approvals, and supporting documentation for all AP transactions.
Prepare and process payments via checks, ACHs and wires on a routine basis.
Reconcile AP aging reports, vendor statements, credit cards and related accounts.
Manage corporate credit cards, including issuing cards, monitoring usage, adding funds, and processing travel and expense reports.
Add funds to specific employee's or department head's company credit cards as needed.
Issue and monitor corporate credit cards, travel, and expense reports.
Oversee the AP inbox responding promptly to inquiries and ensuring timely resolution.
Onboard new vendors and contractors by gathering W-9s and other documentation.
Maintain accurate and up-to-date vendor records and digital AP files including 1099 forms.
Assist our Accountant and senior accounting staff with month- and year-end closing activities including journal entries and reconciliation of payables-related balance sheet accounts.
Prepare cash forecasts, expense analysis, and AP/AR reports for executive review.
Review and update AP policies, procedures, and process improvements.
Collaborate with other departments to ensure accurate and timely payments and support overall business operations.
BASIC REQUIREMENTS of THIS POSITION
1-to-3 years of bookkeeping, AR or AP Clerk or similar accounting-related experience.
Physically able to walk up two flights of stairs multiple times throughout the day and to lift/move deliveries including heavy cases of copy paper if needed.
Authorized to work in the U.S. without sponsorship.
Proficient with MS-Office Suite and accounting programs such as QuickBooks or Sage.
COMPENSATION AND FURTHER DETAILS
This position is paid $28.00 to $32.00 per hour plus Medical, Dental and Optical, paid at 50% by the company.
Access to 401(k) on one's first day of employment
Company cell phone
Benefits after 90 days of employment include:
50% contribution by the company for Kaiser/Medical, Optical, and Dental insurance.
5 Paid holidays, 5 paid sick days, PTO (paid time off) earned as you work.
$400.00 employee referral bonus.
HOW TO APPLY
Update your resume so your EMAIL address is on the resume. NOTE: If your email address is NOT on your physical resume, we cannot move you to the next step in our interview process, which is to send you a survey that matches your natural workplace behavior to our open positions.
No recruiters or outside agencies, please.
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Senior Accounts Payable Specialist
Accounts payable clerk job in San Jose, CA
Insidesource DEI Statement By nurturing a culture where everyone experiences a deep sense of belonging and equity of opportunity, we will uphold our vision to "unleash human and business potential." We commit to being an anti-ism workplace and embedding diversity, equity, and inclusion throughout our business.
Job Summary
The Sr. Accounts Payable Specialist is a hands-on role, with responsibilities in the day-to-day activities of the accounts payable department. They participate in ensuring proper record keeping, developing best practices and procedures, and in ensuring accurate and timely month-end close accounts payable tasks and reports. The Sr. Accounts Payable Specialist will have contact with senior level executives and work cohesively with other departments. This person reports to the Accounts Payable Manager. The ideal candidate will have an accounting background with an understanding of GAAP, where it relates to accounts payable. This person will also demonstrate a professional, outgoing personality, outstanding organization skills, and initiative. The candidate should be able to work independently, but also function in a team environment. This position requires one to be technical in nature, handle a variety of tasks, and efficiently address the needs of the accounting department. Overall, the right person for this role is a proactive, self-starter that is inquisitive, takes ownership, and wants to grow their personal and professional skills in a hyper-accelerated environment. Experience in the construction or furniture industry is a strong plus.
Essential Duties and Responsibilities Including but not limited to:
* Full Cycle AP Responsibilities.
* Ensures accuracy of vouchers for coding to correct branch, department, and account.
* Owns the 1099 process.
* Manages vendor discrepancies for timely resolution and payments.
* Ensures that the weekly payment runs smoothly with various payment types (ACH, wire & credit card) and multiple currencies.
* Makes sure that vendor deposit amounts are calculated correctly prior to payments.
* Responsible for monthly credit cards reconciliation.
* Adheres to internal control policies throughout the department and company.
* Proposes improvements to the AP process and system.
* Audits expense reports for accuracy, approvals, and supporting documentation.
* Ensures that proper documentation and support is provided for all accounts payable, in accordance with company policy and accepted accounting practices.
* Ensures all vendors are paid per contractual terms and that inquiries and payment issues are responded to in a timely manner.
* Provides problem and invoice resolution assistance to vendors and internal business partners.
* Works with the General Ledger team as necessary.
* Assists with the maintenance and testing of internal controls, accounting policies, and audit requests as they relate to the accounts payable function.
* Performs ad hoc special projects/requests as needed.
Supervisory Responsibilities
* None
Skills, Knowledge, Experience Required
* 3-4 years of full cycle A/P, including experience in a high-volume environment.
* Demonstrated problem solving, analytical and process improvement skills.
* Excellent interpersonal and communication skills. Proven ability to communicate effectively across all levels of the organization and with vendors.
* Work ethic that exudes integrity, accountability, and professionalism.
* High attention to detail.
* High volume accounts payable experience, including P.O. invoices.
* Ability to multi-task, as well as prioritize and adhere to tight deadlines.
* Understanding of accounting accruals, debits, and credits.
* Work in Process and Cost of Goods accounting experience a plus.
* College degree and/or technical certification in Accounting.
* Proficiency in MS Office (Excel and Word).
Automotive Accounts Receivables/deposits
Accounts payable clerk job in San Jose, CA
Capitol Nissan is looking for professionals to join our growing team. We provide on the job training and a welcoming family friendly environment. As an accounts Receivables you will help our team by accurately performing basic data entry and accounting tasks.
:
This job description does not constitute the complete responsibilities for this position.
A/R clerk ensures accuracy of accounting needs on a weekly-monthly and annual basis
handle financial Records
Daily Deposits
Timely record keeping of accounting information to our inventory
Prepare customer receipts
Call vendors for our payments
Reconcile receivables schedules
Maintain Petty cash flow
Send monthly invoices
clean cash sales and AR schedules
Maintain reconciled Daily deposit
Job Requirements
Automotive Business office experience (minimum 1+ Years)
Strong computer skills
Strong communication skills
Time management skills
Problem solving Skills
Professional and on Time
Deal with confidential information discreetly
Compensation
Competitive pay based on Automotive Experience
Kaiser Medical
Dental and Vision
401K
Paid Vacation
Direct Deposit
In job Promotions/ Advancement
Professional friendly environment
Paid sick days
Exclusive Vehicle Purchase Programs for both employees and Family members
Exclusive vehicle servicing discounts
We are an Equal Opportunity Employer and prohibit discrimination/harassment without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws.