How to hire an accounts receivable analyst

How to hire an accounts receivable analyst, step by step

Here's a step-by-step accounts receivable analyst hiring guide:

• Step 1: Identify your hiring needs
• Step 2: Create an ideal candidate profile
• Step 3: Make a budget
• Step 4: Write an accounts receivable analyst job description
• Step 5: Post your job
• Step 6: Interview candidates
• Step 7: Send a job offer and onboard your new accounts receivable analyst
• Step 8: Go through the hiring process checklist

What does an accounts receivable analyst do?

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1. Identify your hiring needs

   Before you start hiring an accounts receivable analyst, identify what type of worker you actually need. Certain positions might call for a full-time employee, while others can be done by a part-time worker or contractor.

   Determine employee vs contractor status

   Is the person you're thinking of hiring a US citizen or green card holder?

   Yes

   No

   An accounts receivable analyst's background is also an important factor in determining whether they'll be a good fit for the position. For example, accounts receivable analysts from different industries or fields will have radically different experiences and will bring different viewpoints to the role. You also need to consider the candidate's previous level of experience to make sure they'll be comfortable with the job's level of seniority.

   The following list breaks down different types of accounts receivable analysts and their corresponding salaries.

   Type of Accounts Receivable Analyst	Description	Hourly rate
   Accounts Receivable Analyst	Bill and account collectors, sometimes called collectors, try to recover payment on overdue bills. They negotiate repayment plans with debtors and help them find solutions to make paying their overdue bills easier.	$15-27
   Billing And Insurance Coordinator	A billing and insurance coordinator is responsible for coordinating with employees from different departments of an organization for billing and insurance processing purposes. Billing and insurance coordinators sort mail for distribution to appropriate personnel, performing administrative and clerical duties as needed, managing and releasing of invoices under the manager's supervision, and responding to employees' inquiries and concerns... Show more	$12-28
   Collections Coordinator	Usually working alongside a company's account receivables team, a collections coordinator is in charge of developing strategies to optimize the payment collection operations. Among their responsibilities include reaching out to clients through calls or correspondence to remind them of their payment obligations, arranging appointments, processing payments, arranging payment terms, and researching a client's communication information such as cellphone number, address, or email... Show more	$14-22

   Show more

2. Create an ideal candidate profile

   Common skills:

   • Customer Service
   • Reconciliations
   • Customer Accounts
   • Pivot Tables
   • Patients
   • Financial Reports
   • Cash Application
   • Credit Memos
   • General Ledger
   • Accounts Receivables
   • Data Entry
   • Journal Entries
   • Past Due Accounts
   • ERP

   Check all skills

   Responsibilities:

   • Manage profitable accounts receivable ledgers for existing and new clientele maintaining accuracy of monies enter to appropriate relate account.
   • Perform and analyze all accounts receivable duties, including proper application of cash, check, ACH, and wire transactions.
   • Forecast estimate check clearing, deposits, ACH activities and other variables in order to set guidelines for daily cash position.
   • Verify benefits and eligibility for new patients.
   • Determine medical benefits base on contractual agreements assuring benefits are applied correctly for patients during claims processing.
   • Code invoices, research customer information, perform detail reconciliations, analyze exceptions with customer information and billing.

   More accounts receivable analyst duties

3. Make a budget

   Including a salary range in the accounts receivable analyst job description is a good way to get more applicants. An accounts receivable analyst salary can be affected by several factors, such as the location of the job, the level of experience, education, certifications, and the employer's prestige.

   For example, the average salary for an accounts receivable analyst in Alabama may be lower than in Connecticut, and an entry-level engineer typically earns less than a senior-level accounts receivable analyst. Additionally, an accounts receivable analyst with lots of experience in the field may command a higher salary as a result.

   Average accounts receivable analyst salary

   $43,692yearly

   $21.01 hourly rate

   ---

   Entry-level accounts receivable analyst salary

   $33,000 yearly salary

   Updated December 5, 2025

   Average accounts receivable analyst salary by state

   Rank	State	Avg. salary	Hourly rate
   1	Virginia	$56,776	$27
   2	California	$52,078	$25
   3	New York	$50,988	$25
   4	Massachusetts	$50,882	$24
   5	Maryland	$49,859	$24
   6	Pennsylvania	$45,528	$22
   7	Michigan	$44,831	$22
   8	Colorado	$44,083	$21
   9	Arizona	$43,916	$21
   10	Oregon	$43,351	$21
   11	Ohio	$43,262	$21
   12	New Hampshire	$42,401	$20
   13	Minnesota	$42,189	$20
   14	Illinois	$41,489	$20
   15	Missouri	$41,302	$20
   16	Georgia	$41,292	$20
   17	North Carolina	$40,983	$20
   18	Indiana	$40,579	$20
   19	Texas	$40,541	$19
   20	South Carolina	$39,643	$19

   Average accounts receivable analyst salary by company

   Company

   Rank	Company	Average salary	Hourly rate	Job openings
   1	Pacific Investment Management Company LLC	$76,667	$36.86	2
   2	Deloitte	$66,695	$32.06	224
   3	Cummins	$63,691	$30.62	1
   4	JPMorgan Chase & Co.	$60,085	$28.89	22
   5	New York University	$59,214	$28.47
   6	Bloom Energy	$58,620	$28.18
   7	Hca Hospital Services Of San Diego	$57,340	$27.57
   8	Workday	$56,834	$27.32
   9	The University of Chicago	$55,960	$26.90	4
   10	W. R. Berkley	$55,443	$26.66	2
   11	Finastra	$54,140	$26.03
   12	Intuitive Surgical	$53,170	$25.56
   13	Covanta	$52,846	$25.41
   14	Hilcorp Energy	$52,761	$25.37	2
   15	WestRock	$52,591	$25.28
   16	MasTec	$52,195	$25.09	6
   17	Chubb	$51,578	$24.80	3
   18	University of California-Berkeley	$51,493	$24.76
   19	J.P. Morgan	$51,266	$24.65
   20	Sherpa	$50,934	$24.49	6

4. Writing an accounts receivable analyst job description

   A good accounts receivable analyst job description should include a few things:

   • Summary of the role
   • List of responsibilities
   • Required skills and experience

   Including a salary range and the first name of the hiring manager is also appreciated by candidates. Here's an example of an accounts receivable analyst job description:

   Accounts receivable analyst job description example

   Are you interested in building a career that makes a difference and creates a legacy? Parker University, the fourth-fastest growing college in Texas and the fastest-growing college in Dallas, is currently searching for an Student Accounts Receivable/Billing Analyst to join our rapidly expanding team! We are seeking a qualified, Student Accounts Receivable/Billing Analyst who desires to use their unique skills to innovate and make an impact. The Student Accounts Receivable / Billing Analyst works under the general supervision of the Assistant Bursar and the Bursar. The Student Accounts Receivable / Billings Analyst is responsible for updating, testing, and maintaining student billings tables and the billings system, and processing all student billings, including tuition fees, ancillary fees, and departmental charges, for each academic term for all students. As an integral member of the Bursar's Office and the Business Office team, the Student Billings Analyst provides exemplary customer service and works collaboratively with other departments of the University.
   WHAT YOU WILL BE DOING:
   Update and maintain student billing tables in Jenzabar. This includes building of the fee tables from the Board-approved tuition and other fees by program and in accordance with University fee protocols. This requires a full understanding of an extremely complex billing system that accommodates a multitude of rules and conditions relating to student charges. Test billing tables and billing scenarios in advance of student billings for each academic term and category of student (i.e., undergraduate, graduate, Doctor of Chiropractic, etc.). This involves working closely with IT to ensure the accuracy of system calculations and application of billings rules. Process charges, billing adjustments or corrections to student accounts as identified. This will also involve working with the Financial Aid office and the Registrar's Office for relevant changes. Assist students or authorized third parties with AR issues, billing questions as allowed under the guidelines of the Family Educational Rights and Privacy Act. Assist in performing student receivable functions such as cashiering, assisting in the student refund process, and assisting students with setting up payment plans. Work closely with the Financial Aid Office, Office of the Registrar, Academics, Student Services and other offices of the University. Maintain a positive working relationship with these areas and foster an atmosphere of goodwill and teamwork across departments. Identify opportunities and provide insights on potential improvements and efficiencies for the student billing process and/or systems. Perform other duties as assigned
   
   WHAT YOU WILL NEED:
   
   EDUCATION/EXPERTISE:
   Bachelor's degree in relevant field Three to five years' experience in accounts receivable or student billing functions Student accounting or financial aid experience in a higher education environment is preferred Language skills: ability to read, write and speak English at an advanced level
   JOB REQUIREMENTS/SKILLS/ETC.:
   Experience reviewing and manipulating large amounts of data Strong communication, problem solving, time management, project management and interpersonal skills with a focus on providing exceptional customer service in a team environment Accuracy and attention to detail Working knowledge of functional aspects of student registration and billing, accounts receivable, and financial reporting are preferred Able to work and learn independently - self teach from manuals or take initiative to learn Demonstrated ability to work with technology, adapt to a changing technological environment. Ability to work in a dynamic environment with changing business needs. Maintain a high level of professionalism at all times. Ability to multi-task and meet deadlines.
   
   Parker University is committed to building a diverse and inclusive community and strongly encourage candidates from underrepresented groups to apply.
   
   WHY PARKER?
   
   Founded in 1982 by Dr. James William Parker, Parker University has more than 1,800 students and 34 academic programs. Parker University proudly offers its famed Doctor of Chiropractic degree and programs in Business and Technology and Health Sciences.
   
   Parker University has been recognized as a Great College to Work For® and one of the 25 Fastest-Growing Colleges in the U.S.
   
   Parker University offers competitive salaries, generous benefits, and the opportunity to engage with our unique campus community.

   Copy this example

   

5. Post your job

   There are a few common ways to find accounts receivable analysts for your business:

   • Promoting internally or recruiting from your existing workforce.
   • Ask for referrals from friends, family members, and current employees.
   • Attend job fairs at local colleges to meet candidates with the right educational background.
   • Use social media platforms like LinkedIn, Facebook, and Twitter to recruit passive job-seekers.

   Post your job online:

   • Post your accounts receivable analyst job on Zippia to find and attract quality accounts receivable analyst candidates.
   • Use niche websites such as efinancialcareers, financialjobsweb.com, careerbank, financial job bank.
   • Post a job on free websites.

6. Interview candidates

   Recruiting accounts receivable analysts requires you to bring your A-game to the interview process. The first interview should introduce the company and the role to the candidate as much as they present their background experience and reasons for applying for the job. During later interviews, you can go into more detail about the technical details of the job and ask behavioral questions to gauge how they'd fit into your current company culture.

   It's also good to ask about candidates' unique skills and talents to see if they match your ideal candidate profile. If you think a candidate is good enough for the next step, you can move on to the technical interview.

   The right interview questions can help you assess a candidate's hard skills, behavioral intelligence, and soft skills.

7. Send a job offer and onboard your new accounts receivable analyst

   Once you've selected the best accounts receivable analyst candidate for the job, it's time to write an offer letter. In addition to salary, this letter should include details about the benefits and perks you offer the candidate. Ensuring that your offer is competitive is essential, as qualified candidates may be considering other job opportunities. The candidate may wish to negotiate the terms of the offer, and you should be open to discussion. After you reach an agreement, the final step is formalizing the agreement with a contract.

   You should also follow up with applicants who don't get the job with an email letting them know that you've filled the position.

   To prepare for the new accounts receivable analyst first day, you should share an onboarding schedule with them that covers their first period on the job. You should also quickly complete any necessary paperwork, such as employee action forms and onboarding documents like I-9, benefits enrollment, and federal and state tax forms. Finally, Human Resources must ensure a new employee file is created for internal record keeping.

8. Go through the hiring process checklist

   • Determine employee type (full-time, part-time, contractor, etc.)
   • Submit a job requisition form to the HR department
   • Define job responsibilities and requirements
   • Establish budget and timeline
   • Determine hiring decision makers for the role
   • Write job description
   • Post job on job boards, company website, etc.
   • Promote the job internally
   • Process applications through applicant tracking system
   • Review resumes and cover letters
   • Shortlist candidates for screening
   • Hold phone/virtual interview screening with first round of candidates
   • Conduct in-person interviews with top candidates from first round
   • Score candidates based on weighted criteria (e.g., experience, education, background, cultural fit, skill set, etc.)
   • Conduct background checks on top candidates
   • Check references of top candidates
   • Consult with HR and hiring decision makers on job offer specifics
   • Extend offer to top candidate(s)
   • Receive formal job offer acceptance and signed employment contract
   • Inform other candidates that the position has been filled
   • Set and communicate onboarding schedule to new hire(s)
   • Complete new hire paperwork (i9, benefits enrollment, tax forms, etc.)

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