Branch office administrator jobs in Durham, NC - 574 jobs

Company: Avalo Compensation: $50 - $65k annually + full benefits, PTO, retirement At Avalo, we're reinventing crop development to build a climate-resilient, equitable, and sustainable future for agriculture. Our mission is to accelerate crop evolution using AI and evolutionary biology-cutting development time from decades to just a few years while dramatically reducing environmental impact. From low-input cotton to sugarcane, we work with nature's complexity, not against it, to deliver high-performance crops without harmful externalities. Join us in transforming agriculture from the seed up. About this opportunity: We're seeking a highly organized, detail-oriented, and proactive Office Administrator to ensure the smooth and efficient operation of Avalo's Durham office. This role is central to maintaining day-to-day administrative excellence, supporting financial workflows, coordinating vendors, and reinforcing our collaborative culture. The ideal candidate will thrive in a fast-moving startup environment, demonstrate exceptional communication and problem-solving skills, and play a key role in supporting operational accuracy, compliance, and team success across the company. Key Responsibilities: Financial & Administrative Support Support vendor setup, W-9 collection, invoice routing, and payment documentation. Assist with credit card reconciliation by collecting receipts and verifying coding. Maintain organized financial and administrative records to ensure audit readiness. Office & Facilities Management Oversee daily office operations, vendor coordination, and supply inventory. Manage shipping and receiving for materials, equipment, and samples. Assist with safety documentation, required trainings, and compliance recordkeeping. Serve as the first point of contact for employees and guests, maintaining a welcoming environment. Contribute to company culture initiatives and cross-team collaboration. Coordinate onsite meetings, catering, office meals, and general logistics. Travel & Coordination Arrange domestic and international travel; track expenses and documentation. Maintain administrative trackers, shared files, and compliance documentation. Support planning and logistics for company-wide meetings and events. HR & Onboarding Support Assist with interview scheduling, candidate communication, and reference checks. Coordinate new-hire onboarding, workspace setup, and documentation tracking. Support team events and internal communications initiatives. Qualifications Bachelor's degree in Business Administration, Accounting, or a related field OR equivalent professional experience in office administration, bookkeeping, or operations. 3-5 years of experience in office administration, financial coordination, or similar support roles. Experience supporting financial processes (vendor documentation, invoice routing, expense tracking) preferred. Strong written and verbal communication skills with excellent attention to detail and accuracy. Proven organizational skills with the ability to manage multiple priorities and shifting tasks. Ability to maintain confidentiality and handle sensitive financial or personnel information. Experience coordinating interviews, onboarding logistics, or HR administration is a plus. Proficiency with Microsoft and Google applications (Word, Excel, PowerPoint, Google Workspace Familiarity with Bill.com, DocuSign, Adobe Acrobat, Slack, and Canva is helpful. Highly proactive, dependable, and comfortable working independently in a fast-paced startup environment. Passion for Avalo's mission and a collaborative, service-oriented mindset.

Job Description Office Administrator Company: Avalo Compensation: $50 - $65k annually + full benefits, PTO, retirement About Avalo At Avalo, we're reinventing crop development to build a climate-resilient, equitable, and sustainable future for agriculture. Our mission is to accelerate crop evolution using AI and evolutionary biology-cutting development time from decades to just a few years while dramatically reducing environmental impact. From low-input cotton to sugarcane, we work with nature's complexity, not against it, to deliver high-performance crops without harmful externalities. Join us in transforming agriculture from the seed up. About this opportunity: We're seeking a highly organized, detail-oriented, and proactive Office Administrator to ensure the smooth and efficient operation of Avalo's Durham office. This role is central to maintaining day-to-day administrative excellence, supporting financial workflows, coordinating vendors, and reinforcing our collaborative culture. The ideal candidate will thrive in a fast-moving startup environment, demonstrate exceptional communication and problem-solving skills, and play a key role in supporting operational accuracy, compliance, and team success across the company. Key Responsibilities: Financial & Administrative Support Support vendor setup, W-9 collection, invoice routing, and payment documentation. Assist with credit card reconciliation by collecting receipts and verifying coding. Maintain organized financial and administrative records to ensure audit readiness. Office & Facilities Management Oversee daily office operations, vendor coordination, and supply inventory. Manage shipping and receiving for materials, equipment, and samples. Assist with safety documentation, required trainings, and compliance recordkeeping. Serve as the first point of contact for employees and guests, maintaining a welcoming environment. Contribute to company culture initiatives and cross-team collaboration. Coordinate onsite meetings, catering, office meals, and general logistics. Travel & Coordination Arrange domestic and international travel; track expenses and documentation. Maintain administrative trackers, shared files, and compliance documentation. Support planning and logistics for company-wide meetings and events. HR & Onboarding Support Assist with interview scheduling, candidate communication, and reference checks. Coordinate new-hire onboarding, workspace setup, and documentation tracking. Support team events and internal communications initiatives. Qualifications Bachelor's degree in Business Administration, Accounting, or a related field OR equivalent professional experience in office administration, bookkeeping, or operations. 3-5 years of experience in office administration, financial coordination, or similar support roles. Experience supporting financial processes (vendor documentation, invoice routing, expense tracking) preferred. Strong written and verbal communication skills with excellent attention to detail and accuracy. Proven organizational skills with the ability to manage multiple priorities and shifting tasks. Ability to maintain confidentiality and handle sensitive financial or personnel information. Experience coordinating interviews, onboarding logistics, or HR administration is a plus. Proficiency with Microsoft and Google applications (Word, Excel, PowerPoint, Google Workspace Familiarity with Bill.com, DocuSign, Adobe Acrobat, Slack, and Canva is helpful. Highly proactive, dependable, and comfortable working independently in a fast-paced startup environment. Passion for Avalo's mission and a collaborative, service-oriented mindset. Please be aware of fraudulent job postings. To ensure you are applying to an official position, only use our official application link: ************************************* If you have any doubts, contact us directly through our company website. Powered by JazzHR WMJm1inU7y

The Director of Wealth Client Experience and Administration leads the client service and operations functions within the Wealth Management division. This role ensures the delivery of exceptional, personalized client experiences while overseeing administrative efficiency, compliance, and team performance. The Director partners with advisors and leadership to drive initiatives that elevate client satisfaction and streamline internal processes. PRINCIPAL ACCOUNTABILITIES: Time: Description: 25% Client Experience Oversight: - Design and implement strategies to enhance the overall client journey and satisfaction. - Serve as a senior escalation point for complex client service issues. - Collaborate with advisors to support onboarding, account servicing, and client communications. 25% Administrative Leadership: - Oversee daily operations including documentation, scheduling, reporting, and transaction processing. - Manage administrative staff and ensure adherence to service standards and regulatory requirements. - Optimize workflows for client servicing, compliance, and operational reporting. 25% Team Management and Development: - Lead, mentor, and develop client service and administrative teams. - Establish and monitor KPIs to measure service quality and operational performance. - Promote a culture of excellence, collaboration, and continuous improvement. 25% Strategic Initiatives: - Lead projects focused on process improvement, technology adoption, and client experience innovation. - Collaborate with senior leadership on business development and marketing strategies. - Participate in cross-functional committees focused on client engagement and operational excellence. BASIC QUALIFICATIONS: Bachelor's degree with 7 years' experience in wealth management, banking, or financial services or an equivalent combination of education and experience. ADDITIONAL QUALIFICATIONS: Exceptional attention to detail. Excellent communication, problem-solving, and organizational skills. Leadership in client experience and operations. Strong knowledge of CRM systems, financial planning tools, and compliance frameworks. PREFERRED QUALIFICATIONS: Master's Degree preferred. The above statements are intended to describe the general nature and level of work being performed by people assigned to this job. They are not intended to be an exhaustive list of all responsibilities, duties and skills required of personnel so classified. Affirmative Action/Equal Opportunity Employer

Chesterbrook Academy is seeking a dedicated and organized Office Administrator to support the smooth daily operations of our school and ensure an exceptional experience for students, families, and staff. You will serve as a dependable point of contact for the school community, managing front office responsibilities with professionalism, warmth, and a commitment to excellence. As the face of the school, you will help maintain a welcoming environment while handling a variety of administrative tasks that are essential to the successful functioning of our campus. You will also… Provide outstanding customer service to students, families, staff, and visitors Respond promptly and professionally to parent inquiries and concerns Manage student enrollment, withdrawals, transfers, and waitlists Maintain accurate and organized student and office records Assemble and distribute enrollment packets, school communications, and administrative materials Support scheduling, communication, and planning for school events and meetings Collaborate with school leadership and staff to ensure effective day-to-day operations Maintain a clean, welcoming, and well-organized front office environment Uphold school policies, procedures, and a family-centered culture What We Offer We offer a comprehensive benefits package to our full-time employees, including: Medical, dental, and vision insurance Paid holidays and sick days 401(k) plan with company match Tuition discounts for your children Professional development Education reimbursement and partnerships What We're Looking For High school diploma or equivalent Previous administrative or front office experience (school setting preferred) Excellent communication and interpersonal skills Strong organizational skills and attention to detail Ability to multitask and manage time effectively in a dynamic environment Proficiency with Microsoft Office, Google Workspace, and comfort learning new systems Friendly, professional demeanor and a service-oriented mindset Ability to successfully pass a state and federal background check

Who we are looking for We are seeking a talented individual who shares our focus and dedication for those who we serve and support. This is a role that is key for service delivery within the Pathways to Life, Inc program areas and designed to truly make a difference in the lives of the people that are served improving both quality of life and independence for those members. The Front Office Administrator is our first touch with our members and staff alike and vital for proper operation on a daily basis. What will you do The Front Office Administrator is an energetic and organized individual who supervises and oversees all the daily intake activity including administrative tasks that help the office to operate. In addition you will provide vital program support to leaders ensuring files are complete, schedules are accurate and members have proper access to programing to ensure movement within the wellness continuum. You will have the opportunity to collaborate with the employee teams and share in the overall clinical success of members. Through transferrable skill obtained from pervious employment in healthcare, you will show meaningful engagement in interactions with members with mental health diagnosis including scheduling appointments, chart management and positive communication. Additionally you will will assist in screening referrals and assignment of further services within the Pathways to Life, Inc programs. Qualifications to join a winning team If you are ready to make a difference in the lives of those within the full scope of programing with Pathways to Life, Inc. we encourage you to apply if you Hold a Bachelors/Associates Degree and 2 years of administrative experience. Experience in Mental Health is preferred Pathways to Life, Inc. offers comprehensive compensation and benefits to full time employees including Competitive compensation with regular performance feedback Healthcare Insurance including Medical, Dental and Vision Paid Time Off Who we are Pathways to Life is a local wellness organization that is committed to helping individuals and families achieve wellness. We specialize in mental health, substance abuse, outpatient services, laboratory testing, medication management, and community & in-home mental health services for adults and children. Since 2006 we have been providing quality services to our local communities through proven programs and treatment methods delivered to our clients by local + qualified professional staff who understand the importance of affecting positive change and restoring wellness in the lives of all that we serve. What we believe At Pathways To Life, our mission is to foster continual growth in the lives of those we serve, our colleagues, our culturally diverse communities and ourselves. Our efforts enhance recovery, wellness, self-determination and independence by providing person centered supports, advocacy and outreach efforts delivered with empathy and respect. Pathways prides itself on whole person treatment and we believe in our clients and staff having as many healthy resources as possible. Physical Demands Regularly walk stand or stoop occasionally lift, carry, push, pull move objects weighing up to 25 pounds regularly drive a motor vehicle. If you are ready to make a real difference in the lives of people we serve please apply today to join our team. Pathways to Life, Inc. is and equal opportunity employer providing reasonable accommodation to qualified employees who have protected disabilities protected by applicable laws, regulations and ordinances. Pathways to Life, Inc is an EEO Employer - M/F/Disability/Protected Veteran Status View all jobs at this company

Come join The Forest at Duke, a caring community that fosters the independence of our residents by enhancing their ability to lead healthy, active, purposeful and secure lives. As the Dining Services Administrative Assistant, and a Forest Team Member, you'll help support this mission by delivering exceptional, quality care to our residents. General Purpose: Under the direction of the General Manager of Dining Services, the Dining Services Administrative Assistant provides operational and administrative support to the Dining Services department. Qualifications: High School diploma or equivalent education. Three or more years of prior administrative experience. Prior customer service experience. Good attendance record. Proficient in Microsoft Office Suite (Word/Excel/Outlook/PowerPoint/Publisher). General knowledge of accounting practices and procedures (preferred). Must be able to read, write, and communicate orally in English. Excellent organizational and time management skills. Detail-orientation with the production of high quality work. Ability to meet deadlines and follow-up timely with customers. Ability to maintain confidentiality of information. Must be able to work independently. Service driven and a positive attitude. Personable and approachable. Must be able to maintain positive and professional relationships and interactions with residents, guests, vendors, contractors and staff. Essential Functions of the Position: Responsible for typing/posting/distribution of special communications (i.e. menus, event announcements, changes etc.) on behalf of the Dining Services Department. Provides “cashier” coverage Monday - Friday, 11:30am - 1:30pm in the Heartwood Café. Works collaboratively with the Director of Community Services, GM of Dining, Executive Chef and/or delegate, and the F & B Manager in the typing and printing of daily menus and resident monthly menus. Along with the Dining management team, produces buffet, event, etc. signage as needed/requested during normal business hours. What you'll get in return: A beautiful campus and work environment filled with friendly people. Competitive compensation based on experience. Low cost health insurance coverage (major medical, FSA, vision, dental, AD&D). Life and disability insurance coverage paid 100% by The Forest. 403B retirement plan with generous company match. Paid sick and vacation time. Employee wellness and recognition program. ...... and so much more! If you've got what it takes to become one of our newest Team Members, we'd like to hear from you! Please complete our online application now for prompt consideration! The Forest at Duke is committed to equal employment opportunity without regard to race, color, sex, disability, religion, national origin, age, genetic information, gender, gender identity or any other class of unique or protected character.

Job DescriptionSalary: $23 - $30 The Office Administrator is responsible for the smooth and efficient operation of the office while providing administrative and operational support to estimating, project management, and field teams. This role serves as a central point of coordination for office communications, project and financial documentation, bid support, and office logistics. The ideal candidate demonstrates strong communication and problem-solving skills, the ability to adapt quickly to changing priorities and operational needs, and a high level of organization to support day-to-day business operations and project execution. Key Responsibilities The list below is illustrative and is not a comprehensive list of all duties that may be assigned. Provides administrative and operational support to office, estimating, project management, and field teams. Answer and route incoming calls and correspondence accurately Receive, sort, scan, and distribute incoming mail, packages, and documentation. Scan, code, upload, and process invoices, receipts, and credit card documentation in accordance with company procedures. Maintain accurate filing systems for financial, project, vendor, and equipment documentation. Deposit incoming payments and assist with accounts receivable and payable support as needed. Coordinate bid support activities, including ordering plans/specifications, preparing bid documents, and creating digital access links. Attend bid openings when required and act as company representative as assigned. Create Redbooks and support documentation for project managers and superintendents. Upload subcontractor agreements, COIs, and compliance documentation into company system. Communicate with vendors and subcontractors on behalf of project managers regarding billing issues and documentation requests. Coordinate delivery, pickup, and maintenance scheduling for jobsites support equipment including Connex boxes, dumpsters, and porta-johns. Maintain weekly manpower and equipment tracking documentation and post updates as required. Assist with certified payroll submissions when required by project specifications. Coordinate with insurance providers to request bid bonds, certificates of insurance, and related documentation. Maintain records related to company equipment, registrations, permits, titles, and property tax documents. Manage office supply inventory, PPE restocking, and general office logistics. Coordinate office cleaning services and maintain organization of shared spaces. Support division wide communications, meetings, and administrative projects as assigned. Assist with scheduling, event coordination, and office operations support. Perform additional administrative and operational duties as needed to support business operations. EXPERIENCE/EDUCATION: This position requires an understanding of office management in a construction office. A High School Diploma is required; an Associates Degree is preferred for this position. Bilingual, Spanish speaking is a plus Required Qualifications Strong organizational and prioritizing skills Ability to multi-task Computer skills MS Excel and Word software programs; Familiarity with Vista preferred. Efficient verbal and written communication Accurate data entry Moderate analysis and interpretation required for problem solving Ability to work with teams and other divisions independent judgment required using existing guidelines to determine work methods Physical Requirements Work outdoors in various weather conditions Lift and carry up to 50 lbs. Perform physical tasks: bending, squatting, climbing, kneeling Comfortable with heights, tight spaces, and near heavy equipment Benefits Competitive Wages Health & Dental with generous employer contribution Supplemental Insurances (Vision, FSA, Dependent Care, Short-term Disability, Critical Illness, etc.) Paid Holidays Generous PTO Employee Stock Ownership Plan (ESOP) and more! Rifenburg Companies follow EEO Federal and State guidelines prohibiting employment and job discrimination. It is the policy of Rifenburg Companies to provide for and promote equal employment opportunity in employment compensation and other terms and conditions of employment without discrimination based on age, race, creed, color, national origin, gender, sexual orientation, disability, marital status, Vietnam Era Veteran status, genetic predisposition, carrier status or any legally protected status. The policy applies to all employment practices and actions. It includes, but is not limited to, recruitment, job application process, examination and testing, hiring, training including apprenticeship and on-the-job training, disciplinary actions, rate of pay or other compensation, advancement, classification, transfer, reassignment and promotions.

The Director of Wealth Client Experience and Administration leads the client service and operations functions within the Wealth Management division. This role ensures the delivery of exceptional, personalized client experiences while overseeing administrative efficiency, compliance, and team performance. The Director partners with advisors and leadership to drive initiatives that elevate client satisfaction and streamline internal processes. PRINCIPAL ACCOUNTABILITIES: Time: Description: 25% Client Experience Oversight: * Design and implement strategies to enhance the overall client journey and satisfaction. * Serve as a senior escalation point for complex client service issues. * Collaborate with advisors to support onboarding, account servicing, and client communications. 25% Administrative Leadership: * Oversee daily operations including documentation, scheduling, reporting, and transaction processing. * Manage administrative staff and ensure adherence to service standards and regulatory requirements. * Optimize workflows for client servicing, compliance, and operational reporting. 25% Team Management and Development: * Lead, mentor, and develop client service and administrative teams. * Establish and monitor KPIs to measure service quality and operational performance. * Promote a culture of excellence, collaboration, and continuous improvement. 25% Strategic Initiatives: * Lead projects focused on process improvement, technology adoption, and client experience innovation. * Collaborate with senior leadership on business development and marketing strategies. * Participate in cross-functional committees focused on client engagement and operational excellence. BASIC QUALIFICATIONS: Bachelor's degree with 7 years' experience in wealth management, banking, or financial services or an equivalent combination of education and experience. ADDITIONAL QUALIFICATIONS: * Exceptional attention to detail. * Excellent communication, problem-solving, and organizational skills. * Leadership in client experience and operations. * Strong knowledge of CRM systems, financial planning tools, and compliance frameworks. PREFERRED QUALIFICATIONS: Master's Degree preferred. The above statements are intended to describe the general nature and level of work being performed by people assigned to this job. They are not intended to be an exhaustive list of all responsibilities, duties and skills required of personnel so classified. Affirmative Action/Equal Opportunity Employer

DLA Piper is, at its core, bold, exceptional, collaborative and supportive. Our people are the backbone, heart and soul of our firm. Wherever you are in your professional journey, DLA Piper is a place you can engage in meaningful work and grow your career. Let's see what we can achieve. Together. Summary The Client Accounts Administrator-ET, working in collaboration with and in support of the firm's strategic initiatives is expected to successfully manage the firm's top-tier billing portfolios based on defined support models to include highest volumes and fees for institutional, high-profile clients and attorneys. You will serve as proxy for regional supervisors as needed and are considered a subject-matter expert in the field of billing. You will represent the department by participating in client meetings and across groups and set and drive agendas impacting billing practices and processes. You will work with a team of support specialists within both Legal Support Services and Accounting teams to provide effective, streamlined billing and client account services to attorneys of the firm. You will be responsible for handling the most complex domestic and global billing clients. You will edit, proofread, finalize, and submit invoices to clients on a monthly billing cycle. You will research client billing data and provide detailed analysis to attorneys and support staff. As part of the team, you will provide and ensure a cohesive, full-cycle billing support solution to billing attorneys with complex domestic and international billing books. You will provide training and mentoring to other staff members on all billing procedures. Location This position can sit in our New York, Atlanta, Baltimore, Boston, Tampa, Miami, Northern Virginia, Philadelphia, Raleigh, Short Hills, or Washington DC office and offers a hybrid work schedule. Responsibilities US Clients * Expected to manage complex billing in terms of volumes, global clients, and electronic billing assignments. * Performs a variety of duties to support the full billing cycle to include reviewing and editing prebills, seeking requisite approvals for deferrals, write-offs and time transfers. * Fields billing inquiries. Tracks and resolves tickets assigned by the Accounting Service Desk on a daily basis. Meets SLA requirements for response and resolution. * High level of proficiency in BillBlast and key electronic billing vendor sites, quality assurance prior to client invoice finalization, and root-cause analysis for electronic bill rejection. Pursues root-cause rejection resolution. * Maintains an accurate description of all client billing requirements which may also include guidelines established by the client's general counsel. Updates and tracks changes to the requirements as necessary. Able to summarize and communicate to key stakeholders. * Responsible for obtaining complex monthly reporting that may require collaboration with other teams. Reviews data for accuracy prior to submitting. * Gathers and submits accrual information based on client requirements. * Finalizes invoices and submits directly to the client (per policy) or provides to attorneys for transmission to the client (per approved exceptions to policy). Includes other billing information as needed. * Submits finalized invoices electronically based on client requirements. * Continuously strives to improve client service and deliverables. Utilizes knowledge of the legal industry to deliver appropriate solutions to the client. * Shares expertise and knowledge to support team member development. Effectively engages with all team members. * Able to proxy for or with manager when additional team support is required. * Drives improvements through collaboration with other departments. * Engages appropriate tools and resources provided to effectively deliver assignments and meet deadlines. Manages time efficiently. * Other duties as assigned. Global Clients * Coordinates and leads global client unified billing. This includes managing global client account assignments and performing all full-cycle billing functions associated with both the firm's and the client's billing requirements. * Responsible for obtaining complex monthly reporting that may require collaboration with other teams. Reviews data for accuracy prior to submitting. * Liaises directly, or via assigned team support, with international counterparts to obtain accurate accrual and forecasting information for monthly client reporting. * Keeps U.S. Billing Timekeeper informed and follows up with international counterparts as required to ensure that engaged locations stay within budget and issues invoices timely. Initiates troubleshooting issues with finance counterparts as needed. * Tracks and resolves tickets assigned by the Accounting Service Desk on a daily basis. * Generates global client LEDES files for electronic billing based on client requirements. Desired Skills Strong communication and interpersonal skills required to interact with staff and timekeepers. Must be team-oriented and have ability to work effectively and collaboratively in a fast-paced environment. Must be an accurate proofreader and have strong attention to detail. Ability to troubleshoot and resolve complex problems required. Must have proven analytical skills. Has ability to work independently and is able to take direction well. Minimum Education * High School Diploma or GED. Preferred Education * Bachelor's Degree in Accounting, Finance or similar field. Minimum Years of Experience * 5 years' experience successfully managing high volume billing portfolios in a fast-paced environment. Must have an expert level of knowledge and experience with direct billing or client accounts (to include domestic, global and e-Billing) for a law or professional services organization required. Experience as a team lead preferred. Is considered a subject-matter expert. Strong computer skills including advanced proficiency in Excel and accounting system, such as Aderant. Requires proficiency in e-billing applications, such as Bill Blast or e-Billing Hub. Essential Job Expectations While the specific job requirements of a DLA Piper position may vary depending upon scope of the job and area of specialty, there are certain universal requirements that are expected of all DLA Piper employees, which include but are not limited to: * Effectively communicate, verbally and in writing, with clients, lawyers, business professionals, and third parties. * Produce deliverables, answer phone calls, and reply to correspondence in an efficient and responsive manner. * Provide timely, accurate, and quality work product. * Successfully meet deadlines, expectations, and perform work duties as required. * Foster positive work relationships. * Comply with all firm policies and practices. * Engage in both physical and sedentary activity, such as (a) working at a computer for extended periods of time, including on-screen reading and typing; (b) participating in digital/virtual conference calls; (c) participating in meetings as needed. * Ability to work under pressure and manage competing demands in a fast-paced environment. * Perform all other duties, tasks or projects as assigned. Our employees are expected to embrace and uphold our firm values as a part of our DLA Piper culture. We are committed to excellence in how we represent our clients and develop our people. Physical Demands Sedentary work: Exerting up to 10 pounds of force occasionally and/or a negligible amount of force frequently or constantly to lift, carry, push, pull or otherwise move objects, including the human body. Sedentary work involves sitting most of the time. Jobs are sedentary if walking and standing are required only occasionally and all other sedentary criteria are met. Work Environment The individual selected for this position may have the opportunity for a hybrid work arrangement comprised of remote and in-office work, the requirement for which will be determined in coordination with the hiring manager or supervisor and may be modified in the firm's discretion in the future. Disclaimer The purpose of this is to provide a concise statement of the work elements and to organize and present the information in a standardized way. It is not intended to describe all the elements of the work that may be performed by every individual in this classification, nor should it serve as the sole criteria for personnel decisions and actions. The job duties, requirements, and expectations for this position may be modified at the Firm's discretion at any time. This job description does not change the at-will nature of employment. Application Process Applicants must apply directly online instead of sending application materials via email. Accommodation Reasonable accommodations may be made upon request to permit individuals with a disability to perform the essential functions and responsibilities of the position or to participate in the job selection process. If you have a request for an accommodation during the application process, please contact ***********************. Agency applications will not be considered. No immigration sponsorship is available for this position. The firm's expected hiring range for this position is $41.20-$62.78 per hour depending on the candidate's geographic market location. Non-exempt positions will be paid on an hourly basis and paid overtime in accordance with applicable laws. The compensation offered for employment will also be dependent on other factors including the candidate's experience, skills, educational and professional background, and overall qualifications. We offer a comprehensive package of benefits including medical/dental/vision insurance, and 401(k). #LI-SB1 #LI-Hybrid DLA Piper is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or status as a protected veteran. Job applicant poster viewing center.

**About Us** At ENFRA, we blend a rich history with a forward-looking vision. With over 100 years of experience, we are a pillar of stability in the energy infrastructure industry and a leader in innovative energy solutions. Our commitment to leveraging emerging technologies ensures that we remain at the forefront of the Energy-as-a-Service sector. We believe in growth-not just for our business, but for our people. Our team members have the opportunity to advance their careers in a supportive environment that values continuous learning and development. We embrace innovation and encourage creative problem solving to tackle the energy infrastructure and energy challenges of tomorrow. Inclusion is at the heart of our culture. We strive to create a workplace where every voice is heard and valued, fostering a collaborative environment where diverse perspectives drive our success. Join us to be part of a legacy of excellence and a future of groundbreaking advancements. At ENFRA, stability, innovation, and growth are more than just values-they are the pillars of our continued success. **Overview** The Assistant Project Manager (APM) will be responsible for assisting the Project Manager with managing the project life cycle process on assigned projects. The APM will assist in obtaining project pricing, budgeting, estimating, detailing, management of subcontractors/vendors, and project schedules. **Responsibilities** + Assist in maintaining a safe and secure work environment by coordinating safety meetings, incident investigations, and maintaining employee involvement. + Responsible for assisting project managers and superintendents in executing the project life cycle. + Work with the Project Manager to ensure proper planning and management of the installation of HVAC and plumbing to ensure that the installation meets code and project requirements and is brought in on time and under budget. + Participate in operation, corporate, and departmental meetings, as required to successfully execute the project and/or departmental goals. + Assist the Project Manager in preparations of vendor and subcontractor purchase orders, submittals, and shop drawings to reflect contract drawings, specifications, and estimates. + Actively participate in monthly reports and cost reviews, capturing deviations from plan or schedule. Working with the project team in order to bring the project in on time and under budget. + Assist the Project Manager as needed with estimating change orders, project documentation, and project close-out, including commissioning requirements. + Responsible for actively participating with the project team on all facets of the project life cycle to ensure project goals are met; while developing a skillset to progress one's career in the mechanical industry. **Qualifications** **Required Education, Experience, and Qualifications** + Bachelor's degree in Construction Management or Mechanical Engineering. + 0-2 years' experience in the industry. + Thorough knowledge of construction technology, scheduling, equipment, and methods. + Ability to read construction plans and specifications. + Excellent written and verbal communication skills. + Proficient in Microsoft Word and Excel. + Detail-oriented and willing to tackle various ongoing projects in a fast-paced environment. + Strong knowledge of the industry and the Company's competitors. + Excellent multitasking skills, with the ability to perform duties outside of the scope of work when necessary. **Preferred Education, Experience, and Qualifications** + Experience in processing submittals. + Experience in heavy commercial construction. + Hands-on experience in craft supervision and labor coordination. **Travel Requirements** + 40-60% of time will be spent traveling to job site(s)/office location. **Physical Activities** + Climbing stairs. + Remaining in a stationary position, often standing or sitting for prolonged periods + Ascending and descending ladders, stairs, scaffolding, ramps, poles + Moving about to accomplish tasks or moving from one worksite to another **Environmental Conditions** + Quiet environment + Noisy environment + Outdoor elements such as precipitation and wind **Physical Demands** + Medium work that includes adjusting and/or moving objects up to 50 pounds **Pay Range** USD $27.92 - USD $37.29 /Hr. ENFRA is proud to be an Equal Opportunity Employer of Minorities, Women, Protected Veterans, and Individuals with Disabilities, and participates in the e-Verify program. All qualified applicants will receive consideration for employment without regard to race, creed, color, religion, sex, age, sexual orientation, gender identity, national origin, veteran status, disability, or any other classification protected by law. Submit a Referral (*********************************************************************************************************************************** **Job Locations** _US-NC-Durham_ **ID** _2025-8289_ **Category** _Construction Management_ **Position Type** _Full-Time_ **Remote** _No_

Preferred Qualifications Master's degree in Crop Science, Plant Science, Entomology, Plant Pathology, Horticulture, Environmental Science, or related field. Experience with small grains. Experience developing extension materials or giving extension presentations. 2 years experience in seed processing, seed quality analysis, or any job where seed management is a large part of the duties Work Schedule Monday - Friday, 8am - 5pm, some overnight travel and occasional weekends are required.

Ensure that customers receive prompt, courteous, and effective service Provide concierge support for all owner inquiries, whether phone or in person, to assure the customer does not get mishandled Monitor incoming phone calls to be sure calls are consistently answered by the 2 ring, Review service advisor schedules to ensure appointments are set correctly using X-Time, Monitor incoming emails to set service appointments or forward to the designated advisor. Expected response time is 20 minutes or less, Represent the dealership with pride and enthusiasm, Prepare documents for scanning Qualifications Automotive Dealership experience is preferred This position will require day/evening and Saturday flexibility Intermediate internet and computer skills needed Knowledge of administrative and clerical procedures Knowledge of customer service principles and practices Keyboard skills and proficiency in Word and Excel

Administration Officer Employment Type: Full-time Duration: 12 month fixed-term appointment Remuneration: $83,424 - $95,825 pa HEW 05 (plus 17% employer superannuation) Join a passionate, purpose-driven team Work in a supportive, inclusive environment that values diversity, equity, and innovation Enjoy opportunities for professional development and continuous learning The Opportunity Join the Australian Research Council (ARC) Centre of Excellence for the Elimination of Violence against Women (CEVAW) as an Administration Officer and play a vital role in supporting our mission. Headquartered at Monash University, the Centre is a transdisciplinary, multi-stakeholder program aiming to mobilise survivor-centric and Indigenous approaches, interdisciplinary collaborations, and Indo-Pacific partnerships to eliminate violence against women in Australia and the Indo-Pacific Region. In this dynamic position, you will provide high-quality administrative and executive support to ensure the smooth day-to-day operation of the Centre. From coordinating meetings and events, to managing travel and documentation, your contribution will help drive operational excellence and foster collaboration across the Centre. About You To be considered for this role, you will have: Demonstrated experience in providing administrative and executive support with the ability to implement, maintain and coordinate effective processes and systems. Strong organisational and time management skills, with the ability to prioritise competing tasks and meet deadlines. Strong written and verbal communication skills, with excellent attention to detail. Well-developed interpersonal and collaboration skills, with the ability to build positive relationships with diverse stakeholders. High-level computer literacy, including proficiency in Microsoft Office and Google applications and experience with content or record management; familiarity with CRM, ERP systems and other business systems is highly desirable. This is an exciting opportunity for a proactive and detail-oriented professional who thrives in a fast-paced environment and values working within a purpose-driven organisation. You will be part of a team committed to innovation, inclusivity, and impact. About Monash University At Monash, work feels different. There's a sense of belonging, from contributing to something ground breaking - a place where great things happen. We make tangible contributions because our purpose is clear; to deliver positive economic, social and environmental impact in resolving the global challenges of our age. At the core of achieving this purpose is the diversity of our staff. We welcome and value everyone's contributions, lived experience and expertise. When you come to work, you can be yourself, be a change-maker and develop your career in exciting ways. This is why we champion an inclusive and respectful workplace culture where everyone is supported to succeed. Some 20,000 staff work for Monash around the world. We have 95,000 students, four Australian campuses, and campuses in Malaysia and Indonesia. We also have a major presence in India and China, and a significant centre and research foundation in Italy. In our short history, we have skyrocketed through global university rankings and established ourselves consistently among the world's best tertiary institutions. We rank in the world's top-50 universities in rankings including the QS World University Rankings 2026. Learn more about Monash. Today, we have the momentum to create the future we need for generations to come. Accelerate your change here. Monash supports flexible and hybrid working arrangements. We have a range of policies in place enabling staff to combine work and personal commitments. This includes supporting parents. To Apply For instructions on how to apply, please refer to 'How to apply for Monash Jobs'. Applications must include a cover letter and CV. Diversity is one of our greatest strengths at Monash. We encourage applications from Aboriginal and Torres Strait Islander people, culturally and linguistically diverse people, people with disabilities, neurodivergent people, and people of all genders, sexualities, and age groups. We are committed to fostering an inclusive and accessible recruitment process at Monash. If you need any reasonable adjustments, please contact us at ************************* in an email titled 'Reasonable Adjustments Request' for a confidential discussion. Your employment is contingent upon the satisfactory completion of all pre-employment and/or background checks required for the role, as determined by the University. Enquiries: Dr Jane Holden, Chief Operating Officer, Australian Research Council (ARC) Centre of Excellence for the Elimination of Violence against Women (CEVAW), ********************** Position Description: Administration Officer Applications Close: Sunday 1 February 2026, 11:55 PM AEDT Supporting a diverse workforce Email Job Monash University recognises that its Australian campuses are located on the unceded lands of the people of the Kulin nations, and pays its respects to their elders, past and present. Whatsapp Facebook LinkedIn Email App

Administrative Assistant Fulltime Job Description We are seeking a highly organized and detail-oriented Administrative Assistant to join our team. The ideal candidate will have experience in answering phones, filing, typing, customer service, completing paperwork, and property management. This individual will play a key role in ensuring the smooth operation of our office. Responsibilities: Answering phones and directing calls to the appropriate person Filing and organizing documents Typing correspondence and reports Providing excellent customer service to clients and visitors Completing paperwork accurately and in a timely manner Utilizing property management experience to assist with various tasks Requirements: Previous experience in an administrative role Proficiency in Microsoft Office suite Excellent communication and interpersonal skills Ability to multitask and prioritize tasks effectively Strong attention to detail Property management experience is a plus

Title: Office Coordinator Job Type: Full-Time Your experience matters! At Triangle Springs Hospital, we are driven by a profound commitment to prioritize your well-being so you can provide exceptional care to others. Here, you're not just valued as an employee, but as a person. As a Office Coordinator joining our team, you're embracing a vital mission dedicated to making communities healthier . Join us on this meaningful journey where your skills, compassion, and dedication will make a remarkable difference in the lives of those we serve. Qualifications and requirements: Education: High School Diploma/GED preferred. Certifications: CPR and De-escalation certification required or obtain within 30 days of hire. Additional Information Reports to: Outpatient Clinical Director FLSA Status: none exempt Previous experience on an inpatient unit preferred. Must have experience with clerical duties. This position is responsible for supporting the needs of the department with a focus on clinical, operational, and administrative excellence. JOB RESPONSIBILITIES Maintains supply of therapeutic tools such as worksheets, videos, and games for clinician use Per the therapist dictation maintains the programming schedule Supports with charge reconciliation and entering as required Supports team with patient group assignments and coordination efforts Provides impeccable customer service to patients, families, referral sources, and stakeholders Supports with vital and UDS capture as needed Completes DCAR reporting in a timely and accurate fashion Supports in organizing and filing paperwork Maintains staff schedules and ensures staffing for the program Monitors and records attendance including tardiness and absences Communicates with treatment team to ensure chart compliance Interfaces with others to ensure completion of physician follow-ups from CPE Manages Family Session Schedules as required by program Work with the business office and the utilization review department to ensure payment for services Preform pre-certifications and concurrent reviews Develop relationships with payer sources Interfaces with UR department to ensure service coverage for patients Maintain a positive working relationship with referral sources, community agencies and organizations Maintains program and patient information and data to create reports, census, and assist the Business Office in reporting Schedules CPEs, nursing assessments, H&P and psychosocial assessment with appropriate clinician and per required timeframe Schedules or completes UDS collections, including random screenings Ensures orders are obtained for patients prior to starting services (as applicable) Actively participate in the therapist's discharge planning needs As directed creates appointments, starts follow up care process and completes interfacing with organizations Cross trains and supports in various outpatient functions including PCA, transportation, and financial counseling Conducts appointment reminder calls Collects copays and deductibles as applicable Manages organizational tools to ensure efficient operations including bed boards/group room assignments, treatment team schedule, flash reports, etc Other responsibility and duties assigned by leadership Why join us We believe that investing in our employees is the first step to providing excellent patient care. In addition to your base compensation, this position also offers: Comprehensive Benefits: Multiple levels of medical, dental and vision coverage for full-time and part-time employees. Financial Protection & PTO: Life, accident, critical illness, hospital indemnity insurance, short- and long-term disability, paid family leave and paid time off. Financial & Career Growth: Higher education and certification tuition assistance, loan assistance and 401(k) retirement package and company match. Employee Well-being: Mental, physical, and financial wellness programs (free gym memberships, virtual care appointments, mental health services and discount programs). Professional Development: Ongoing learning and career advancement opportunities. About us Triangle Springs Hospital is located in Raleigh, NC, and is part of Lifepoint Health, a diversified healthcare delivery network committed to making communities healthier with acute care, rehabilitation, and behavioral health facilities from coast to coast. From your first day to your next career milestone-your experience matters. EEOC Statement " Triangle Springs Hospital is an Equal Opportunity Employer. Triangle Springs Hospital is committed to Equal Employment Opportunity for all applicants and employees and complies with all applicable laws prohibiting discrimination and harassment in employment." Lifepoint Health is a leader in community-based care and driven by a mission of Making Communities Healthier. Our diversified healthcare delivery network spans 29 states and includes 63 community hospital campuses, 32 rehabilitation and behavioral health hospitals, and more than 170 additional sites of care across the healthcare continuum, such as acute rehabilitation units, outpatient centers and post-acute care facilities. We believe that success is achieved through talented people. We want to create places where employees want to work, with opportunities to pursue meaningful and satisfying careers that truly make a difference in communities across the country.

Job Description Are you the super-star multitasker type, strong in administration skills? Our Administrative and Clerical positions support the business from multiple locations and via various functions across the nation. Read below for information on this opportunity and apply today! Responsibilities The Office Coordinator tracks and processes accounts payable invoices and oversees the supervision of the payroll process, ensuring employees are paid timely and accurately. Essential Job Responsibilities: Process Payroll per the operations payroll schedule including distributing payroll checks and communicating payroll discrepancies to the business center Collection and review of employee punch correction forms and/or manual timesheets. Obtain applicable supervisor approval as needed. Submit approved documents to the Resource Center weekly Distribute Workforce Timekeeper Employee Time Detail and other Payroll reports received from the Resource Center to supervisors for review Collection and review of employee mileage forms. Obtain applicable supervisor approval as needed. Submit approved documents to the Resource Center weekly Process accounts payable invoices including invoice coding to General Ledger Account and locations in Oracle, run and review weekly report, submit invoices that are routed to the Resource Center for payment Collect PCard receipts from cardholders weekly and reallocate expenses as required Assist with processing of client funds requests as required Perform general office duties including preparing office correspondence and memos as needed, ordering and maintaining office supplies, and coordinating office and office equipment maintenance as needed Maintain purchase cards and distribute as needed. Obtain weekly spend down and receipts for cardholders/users. Reconcile receipts to US Bank statements, obtain Executive Director approval and retain for audit. Reallocate Purchase card expenses as required Prepare and submit Source forms for new locations, relation, lease renewals, and other property updates Ensure business documents are retained as per policy Performs other duties as assigned Qualifications Two years of related office management or bookkeeping experience Ability to communicate (verbally and written) with all levels of personnel, internal and external to the company Experience in managing systems, processes, and people Must be able to work independently as well as part of a team Capable of working responsibly with highly confidential information Must meet all agency requirements for pre- employment as required by Company and/or State regulations Education: Must have completed at least two years of relevant college coursework or prior Accounts Receivable or Accounts Payable experience, or equivalent combination of education and experience Certificates, Licenses, Registrations: Valid driver's license from state of residence with a satisfactory driving record as defined by Company vehicle policy and/or liability insurance carrier (as applicable per program requirements)

We are seeking an enthusiastic, experienced Bilingual Administrative Support. Fernandez Community Center's mission is to improve the quality of mental health and substance abuse services by reducing stigma and by protecting the rights of the individual who suffers from mental illness and/or substance abuse. If you have a positive attitude and desire to make a positive impact, we would love to hear from you. General Description of Position: The primary responsibilities of the Bilingual Office Admin are to provide excellent customer service both internally and externally. Duties and Responsibilities: Duties primarily include answering calls and responding to new client inquiries, calling insurance companies, scheduling client appointments, assigning Peer Support Specialists/Therapists to clients based on assessments. Answer calls, respond to voicemails, provide general information about services and clinicians to prospective clients, direct calls to appropriate clinician when necessary. Verify patients' benefits and coverage with insurance companies for PSS and referrals. Tracking units/hours for state funded IPRS program. Manage school-based program - scheduling assessments, processing paperwork, assigning therapists. Provide excellent customer service; greet clients and visitors with a positive and helpful attitude. Ensure reception area is tidy and presentable. Follow all State, local, and federal guidelines. Protection of confidentiality and client rights highly stressed. Assisting with translation. Various office duties as requested. Qualifications Qualification/Education/Experience: High School Diploma (or equivalent) Computer Skills (Microsoft Office and relevant software) Prior experience in medical/healthcare/mental health field is a plus. Bilingual/Fluency in Spanish is a requirement.

Big Blue Marble Academy is searching for a compassionate, self-motivated, detail-oriented candidate for our Office Manager position. Our ideal candidate must have strong oral and written communication skills, be a team player and dedicated to supporting our mission and branding of providing a global education for children of all ages. This candidate will be experienced in running a successful center. Why you will enjoy working here: Competitive wages Flexible Scheduling Discounted childcare, toddlers and up Paid parental leave Medical, dental and vision insurance Company paid life insurance 401K Access your wages in real time Voluntary life and disability insurance Health savings account Industry leading paid time off Generous referral bonus program CDA Scholarship Career advancement opportunities Family feel environment As an Early Childhood Office Administrator, you will: Ensure accurate information is entered into the center's client management and billing system Process enrollment paperwork and help to maintain accurate and organized student records. Answer center phones, schedule school tours, and answer routine questions from current and prospective families. As needed, welcome students and parents as they enter the facility. Conduct facility tours with prospective families Provide support in the classroom as needed to maintain ratios according to state licensing standards Fulfill general office duties as assigned by the director, including but not limited to stocking and organizing supplies, communicating with staff, printing or making copies, etc. Help to ensure that child and staff files are well organized and compliant with all licensing requirements. Requirements: 1-3 years clerical experience; childcare facility experience preferred. High school diploma/GED Must be able to support in the classroom as needed CDA/TCC, or Associate's Degree in ECE preferred Join a team that takes pride in teamwork, giving back and welcoming an inclusive environment. A career with Big Blue Marble Academy will empower you to reach your career goals while making a difference in the lives of the children we serve. Employment is contingent upon successful completion of our background check, pre-hire screenings, and onboarding processes. All employment is at-will and may be terminated at any time, with or without cause. BBMA is an equal opportunity employer and supports a diverse workforce. All applicants will be considered for employment without attention to race, color, religion, sex, sexual orientation, gender identity, national origin, veteran or disability status. HAVING TECHNICAL ISSUES WITH YOUR APPLICATION? Contact us at ************************* Applicants requiring a reasonable accommodation for any part of the application and hiring process should contact BBMA recruitment at *************************.

Dewberry is seeking an Office Administrator to join our 200+ person team in Raleigh, NC. This is a pivotal role that goes beyond routine administrative tasks-you'll be the backbone of a dynamic, multi-discipline office, ensuring operations run smoothly and efficiently. We're looking for someone who anticipates needs before they arise, takes initiative to proactively solve problems, and identifies opportunities to streamline processes for greater efficiency. Success in this position means building strong relationships across the team, staying curious about the work we do, and thinking ahead to keep projects and priorities on track. If you thrive in a fast-paced environment and want to make a meaningful impact on how our office operates, this role offers the chance to do just that. Dewberry is a leading, market-facing professional services firm with more than 60 locations and 2,500 professionals nationwide. What sets us apart from our competitors are our people. At Dewberry, we seek out exceptional talent and strive to deliver the highest quality of services to our clients. Whether you're an experienced professional or a new graduate, you'll have the chance to collaborate with the best and brightest and work on innovative and complex projects at the forefront of the industry. Our commitment to excellence stems from our personal integrity and from other defining attributes, which we call "Dewberry at Work," that have inspired our employees to be successful for more than a half-century. . Responsibilities * Welcome visitors and ensure they are directed appropriately. * Lead efforts to maintain a clean, organized, and welcoming office environment * Support corporate meetings hosted in the Raleigh office. * Supervise and coordinate daily administrative activities, providing timely updates to executives and technical staff. * Prepare and format technical reports, memos, and specifications * Manage mail distribution, office supplies, and inventory. * Schedule meetings, arrange travel, and manage office logistics. * Coordinate catering orders and meal setups. * Oversee office equipment and vehicles; liaise with vendors for maintenance and service. * Exercise discretion, initiative, and sound judgment in alignment with company policies. * Handle multiple administrative tasks efficiently, anticipating needs and resolving issues proactively. * Perform other duties as assigned. Required Skills & Required Experience * High school diploma is required, bachelor's degree or equivalent experience preferred. * A minimum of 10 years of experience in a professional environment, preferably in the A/E/C industry. * Must be proactive and take initiative. * Must be a forward thinker and can anticipate and successfully accomplish tasks in a fast-paced environment. * Proficient in Microsoft Office Word, Excel, PowerPoint, Outlook, Access, and Adobe Acrobat. * Ability to become proficient in company-based computer software programs and processes. * Strong interpersonal skills surrounding customer relations and supporting others are required. * Excellent written and oral communication skills. * Excellent time management and organizational skills. * This position requires flexibility to help the team respond to our clients' needs. * The successful candidate will possess a positive attitude, strong work ethic, a desire to learn and grow within the firm, and strong sense of professionalism. * At this time, Dewberry will not sponsor a new applicant for work authorization. * Dewberry is an Equal Opportunity/ Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability, protected veteran status, gender identity or sexual orientation. * Prior to a final offer of employment, the selected candidate will be required to submit to a background screening which may include, but is not limited to, employment verification, educational and other credential verification, driving record check, criminal background check, and an investigative consumer report. These screenings will be conducted by Dewberry's background vendor of choice and will be conducted in compliance with all applicable federal, state, and local law.