Document controller full time jobs - 10 jobs

Job Title: Veeva Documentation Management Specialist (Manufacturing) Hours/Schedule: 20 hrs/week Pay Range: $60.00 - $82.15/hr Type: Contract, Potential for extension or conversion to permanent The Veeva Documentation Management Specialist serves as a technical expert supporting documentation management and user adoption of the Veeva system within manufacturing environments. This role focuses on troubleshooting, training, document consolidation, and metadata governance, with occasional on-site support at manufacturing facilities as needed. Responsibilities + Provide technical support and troubleshooting for documentation management within the Veeva system. + Train on-the-floor operators and operations leadership on Veeva navigation, document searching, and system usage. + Support accurate document metadata, including updating document ownership and resolving discrepancies. + Partner with site teams to review documentation libraries, eliminate duplicate documents, and identify authoritative versions. + Flag required document updates or additions and coordinate with Zone Owners to support revisions. + Collaborate with Zone Owners to establish Veeva manufacturing Equipment Owner (EO) binders organized by zone. + Create and implement standardized document naming conventions across sites. + Evaluate documents during consolidation efforts and recommend improvements. + Project-manage documentation update activities to completion. + Support on-site workshops when required, including compliance with all plant safety, PPE, and safe work practices. Qualifications Must Have + 10+ years of converting manufacturing experience. + Advanced expertise with the Veeva documentation management system, with the ability to operate at an administrator or power-user level. + Strong knowledge of Veeva navigation, searching, metadata management, and binder configuration. + Ability to identify and resolve metadata discrepancies and ensure equipment is mapped to correct document versions. + Experience setting up effective Equipment Owner binders within Veeva. + Proven ability to evaluate documentation quality and recommend improvements during consolidation efforts. + Experience training users in classroom and/or remote environments. + Ability to meet converting essential functions and comply with plant safety and PPE requirements during on-site visits, with or without reasonable accommodation. Nice to Have + Familiarity with all four converting technology platforms. + Experience with manufacturing and documentation systems such as AM, ECRs, CPE, CIL, CL, TBO, and DH. + 15-20+ years of converting manufacturing experience. Benefits System One offers eligible employees health and welfare benefits coverage options, including medical, dental, vision, spending accounts, life insurance, voluntary plans, and participation in a 401(k) plan. Ref: #558-Scientific System One, and its subsidiaries including Joulé, ALTA IT Services, CM Access, TPGS, and MOUNTAIN, LTD., are leaders in delivering workforce solutions and integrated services across North America. We help clients get work done more efficiently and economically, without compromising quality. System One not only serves as a valued partner for our clients, but we offer eligible full-time employees health and welfare benefits coverage options including medical, dental, vision, spending accounts, life insurance, voluntary plans, as well as participation in a 401(k) plan. System One is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex (including pregnancy, childbirth, or related medical conditions), sexual orientation, gender identity, age, national origin, disability, family care or medical leave status, genetic information, veteran status, marital status, or any other characteristic protected by applicable federal, state, or local law.

Project and Documentation Manager Roto-Rooter Services Company's corporate home office, located in downtown Cincinnati, has an opportunity for a Project and Documentation Manager. This on-site, full-time position supports the Director of Office Operations in managing field process compliance, providing an opportunity to learn about the operational side of Roto-Rooter. Significant effort is devoted to planning, executing, and monitoring projects. The role often involves coordinating with cross-functional teams and managing multiple projects simultaneously, including new initiatives from senior management. Responsible for strategic planning and process improvement within the documentation function as well as a variety of projects including most new initiatives from senior management. This position is provided with company-provided garage parking at a nearby parking facility. This position has a yearly salary expectation of $90,000. Responsibilities Essential Function: Prior experience in Service Titan software is preferred. Previously developed and conducted training sessions with end users. Use of AI software related to inbound customer calls. Mobile release testing and documentation. Coordinate policy administration, including the development and maintenance of training manuals. Evaluate and report on weekly results, call count, and sales. Ability to run queries and data analysis. Some support for the President of Roto-Rooter Services Company. Plan meetings and create PowerPoint presentations. Requirements Qualification: Bachelor's degree. Proficient in Microsoft Office. Strong communication and organization skills. Experience in process improvement and team management. Will include some travel. Work from the office. Not at home position. Benefits At Roto-Rooter, we believe our most significant investment is in our employees. We prioritize the health and well-being of our team and their families. That's why we offer an extensive employee benefit package including: Medical insurance with a Prescription Drug Card Accident and Critical Illness Insurance Dental Insurance Vision Insurance Paid Vacation Paid Training Life Insurance Matching 401K Retirement Savings Plan Tuition Reimbursement Profit Sharing Roto-Rooter offers excellent career paths for military veterans and personnel transitioning to civilian professions. Throughout nearly 100 years in business, we've found that military training and structure are an excellent fit for our company. EEO Statement We are an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race, religion, color, sex, gender, age, national origin, veteran status, military status, disability, gender identity, sexual orientation, genetic information, or any other characteristic protected by law.

Job Description Decima International is a professional services company, providing project management and controls services to clients in the United States and the Middle East. Our mission is to become the premier professional services provider across all industry sectors we are engaged in. To accomplish this, Decima International's founders established a simple yet powerful formula: Approach each client engagement as a partnership, create an environment that attracts the most talented professionals and allows them to flourish, and regulate growth to maintain excellence in our service standards. Decima International is a professional services company, providing project management and controls services to clients in the United States and the Middle East. Our mission is to become the premier professional services provider across all industry sectors we are engaged in. To accomplish this, Decima International's founders established a simple yet powerful formula: Approach each client engagement as a partnership, create an environment that attracts the most talented professionals and allows them to flourish, and regulate growth to maintain excellence in our service standards. We are looking for a highly skilled and driven Document Controller to support our diverse portfolio of projects across various sectors, including infrastructure, technology, and construction. This role requires exceptional analytical, organizational, and communication skills. We're looking to bring in dedicated individuals who are eager to contribute to high-impact projects while pursuing opportunities for growth and development in a fast-paced, dynamic environment. RESPONSIBILITIES Act as the single point of contact for all document control activities at the project site, coordinating between Design Engineering, Contractors, and the Owner's technical staff, on behalf of Decima International's client Assist various project leads with the creation, submission, tracking, and closure of project documentation Maintain a consistent on-site presence at dedicated project locations, working a minimum of 40 hours per week, with daily or weekly site visits Attend and facilitate both internal and client weekly project progress meetings Scan, organize, and file project documents to ensure proper record-keeping Track project materials, prepare spreadsheets, and compile necessary backup documentation for accurate project reporting Develop and maintain an in-depth understanding of relevant state and city-rural area legislation to ensure project compliance Cultivate a comprehensive knowledge of the Quality Manual to support project quality standards and procedures QUALIFICATIONS Required qualifications: Minimum of 1 year of experience in an industrial construction or office setting after graduation is required Proficient in computer skills and software applications Ability to work effectively as part of a team Strong organizational skills Excellent written and verbal communication skills in English Strong mathematical skills are a plus The ideal candidate should be highly adaptable and quick to learn Ability to thrive in a fast-paced environment Demonstrated proficiency with computer software and administrative systems in a Windows environment (file management, document tracking, spreadsheet applications, data input and retrieval, etc.) Ability to exhibit strong interpersonal skills in client-facing roles Must be capable of operating a vehicle safely, possess a valid driver's license, and maintain an acceptable driving record. POSITION DETAILS Primary Location (On-site): Conesville, Ohio Position: Document Controller Position Classification: Salary-based full-time hours Current work permit required. This position does not offer sponsorship for employment (e.g., H-1B visa sponsorship or transfer not offered) PRODUCTIVITY TOOLS Microsoft Excel Microsoft Office Decima International is an Equal Opportunity Employer who is committed to the safety and wellbeing of all. All qualified applicants will receive consideration for employment without regard to race, religion, creed, color, national origin, ancestry, sex (including pregnancy, childbirth, breastfeeding, or medical conditions related to pregnancy, childbirth, or breastfeeding), age, medical condition, marital or domestic partner status, sexual orientation, gender, gender identity, gender expression and transgender status, mental disability or physical disability, genetic information, military or veteran status, citizenship, low-income status or any other status or characteristic protected by applicable law. At Decima International, we offer a competitive salary package, including paid time off and performance-based bonuses. We also provide excellent medical, vision and dental insurance for our employees.

Decima International is a professional services company, providing project management and controls services to clients in the United States and the Middle East. Our mission is to become the premier professional services provider across all industry sectors we are engaged in. To accomplish this, Decima International's founders established a simple yet powerful formula: Approach each client engagement as a partnership, create an environment that attracts the most talented professionals and allows them to flourish, and regulate growth to maintain excellence in our service standards. Decima International is a professional services company, providing project management and controls services to clients in the United States and the Middle East. Our mission is to become the premier professional services provider across all industry sectors we are engaged in. To accomplish this, Decima International's founders established a simple yet powerful formula: Approach each client engagement as a partnership, create an environment that attracts the most talented professionals and allows them to flourish, and regulate growth to maintain excellence in our service standards. We are looking for a highly skilled and driven Document Controller to support our diverse portfolio of projects across various sectors, including infrastructure, technology, and construction. This role requires exceptional analytical, organizational, and communication skills. We're looking to bring in dedicated individuals who are eager to contribute to high-impact projects while pursuing opportunities for growth and development in a fast-paced, dynamic environment. RESPONSIBILITIES Act as the single point of contact for all document control activities at the project site, coordinating between Design Engineering, Contractors, and the Owner's technical staff, on behalf of Decima International's client Assist various project leads with the creation, submission, tracking, and closure of project documentation Maintain a consistent on-site presence at dedicated project locations, working a minimum of 40 hours per week, with daily or weekly site visits Attend and facilitate both internal and client weekly project progress meetings Scan, organize, and file project documents to ensure proper record-keeping Track project materials, prepare spreadsheets, and compile necessary backup documentation for accurate project reporting Develop and maintain an in-depth understanding of relevant state and city-rural area legislation to ensure project compliance Cultivate a comprehensive knowledge of the Quality Manual to support project quality standards and procedures QUALIFICATIONS Required qualifications: Minimum of 1 year of experience in an industrial construction or office setting after graduation is required Proficient in computer skills and software applications Ability to work effectively as part of a team Strong organizational skills Excellent written and verbal communication skills in English Strong mathematical skills are a plus The ideal candidate should be highly adaptable and quick to learn Ability to thrive in a fast-paced environment Demonstrated proficiency with computer software and administrative systems in a Windows environment (file management, document tracking, spreadsheet applications, data input and retrieval, etc.) Ability to exhibit strong interpersonal skills in client-facing roles Must be capable of operating a vehicle safely, possess a valid driver's license, and maintain an acceptable driving record. POSITION DETAILS Primary Location (On-site): Conesville, Ohio Position: Document Controller Position Classification: Salary-based full-time hours Current work permit required. This position does not offer sponsorship for employment (e.g., H-1B visa sponsorship or transfer not offered) PRODUCTIVITY TOOLS Microsoft Excel Microsoft Office Decima International is an Equal Opportunity Employer who is committed to the safety and wellbeing of all. All qualified applicants will receive consideration for employment without regard to race, religion, creed, color, national origin, ancestry, sex (including pregnancy, childbirth, breastfeeding, or medical conditions related to pregnancy, childbirth, or breastfeeding), age, medical condition, marital or domestic partner status, sexual orientation, gender, gender identity, gender expression and transgender status, mental disability or physical disability, genetic information, military or veteran status, citizenship, low-income status or any other status or characteristic protected by applicable law. At Decima International, we offer a competitive salary package, including paid time off and performance-based bonuses. We also provide excellent medical, vision and dental insurance for our employees.

Job Title: Documentation Specialist II Period: 10/07/2024 to 10/07/2025, possibility of extension Hours/Week: 40 hours (Hours over 40 will be paid at Time and a Half) Rate: $20 - $24/hour Contract Type: W-2 only Scope of Services: The Documentation Specialist prepares, edits, files, and assembles various types of documentation such as reports, technical documents, records, or correspondence. The client is looking for someone who is a quick learner with experience preparing data visualizations. Strong expertise in Microsoft Office suite of applications to provide data entry and general reporting development support (preferably in Power BI) is needed. The role includes maintaining numerical, alphabetical, chronological, and subject filing systems. The Documentation Specialist is responsible for file maintenance and record-keeping, as well as locating and removing file material upon request. Role, Responsibilities, and Deliverables: Document Preparation: Prepare and edit documentation including reports, technical documents, records, and correspondence, ensuring accuracy and consistency. File Maintenance: Maintain and organize numerical, alphabetical, chronological, and subject filing systems for easy retrieval of documents. Record Keeping: Keep detailed records of all documents, ensuring that files are updated regularly and accurately. Document Assembly: Assemble and compile documents for various purposes, ensuring completeness and adherence to standards. File Requests: Locate and remove file material upon request, ensuring quick and efficient access to necessary documents. Document Review: Review documents for accuracy, completeness, and compliance with company standards and regulations. Collaboration: Work closely with various departments to gather necessary information and ensure that documentation meets organizational needs. Process Improvement: Identify opportunities for improving documentation processes and implement changes to enhance efficiency and accuracy. Training: Train new employees on documentation processes and procedures to ensure consistency across the organization. Compliance: Ensure that all documentation complies with relevant legal and regulatory requirements. Experience: Educational Background: High school diploma or equivalent; additional education or certification in documentation management is a plus. Professional Experience: 2-3 years of experience in documentation preparation, filing, and record-keeping in a professional setting. Technical Skills: Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and document management systems. Attention to Detail: Strong attention to detail with the ability to spot errors and inconsistencies in documents. Organizational Skills: Excellent organizational skills with the ability to manage multiple tasks and priorities effectively. Communication Skills: Strong written and verbal communication skills to interact with various stakeholders and ensure clear and concise documentation. Problem-Solving Skills: Ability to identify and resolve issues related to documentation processes and systems. Confidentiality: Ability to handle sensitive and confidential information with discretion. Team Player: Ability to work effectively both independently and as part of a team. Preferred Qualifications: Certification: Certification in documentation or records management. Experience in a Specific Industry: Experience in a particular industry, such as healthcare, legal, or technical fields, may be preferred depending on the company's needs. Knowledge of Compliance Standards: Familiarity with industry-specific compliance standards and regulations related to documentation and record-keeping.

Fort Wayne, IN; Indianapolis, IN; Kansas City, MO; Lima, OH; Moncks Corner, SC; Phoenix, AZ ** We are Olsson. We engineer and design solutions that improve the world around us. As a company, we promise to always be responsive, transparent, and focused on results - for our people, our clients, and our company. We're a people-centric firm, so it's no surprise our greatest asset is our people. The impact this creates is an environment that encourages our people to grow and be creative with their talents. This approach builds a culture that is uniquely Olsson. It allows us to grow our people as we grow our business. This, in turn, creates a lasting impact on the world around us. **Job Description** Olsson has a job opportunity available to work directly with one of the world's largest technology companies. The Document Control Specialist role would provide document support and understanding to project related documents. You will coordinate content for the construction and operation of new and existing facilities. You will work directly with the client and be responsible for additional responsibilities that may come up to assist the rest of the project team. This role supports the day-to-day maintenance of specific documentation and work with project teams to keep on task with project deadlines and goals until completion. This role would oversee the quality and accuracy of the documents to meet client standards. You would perform QA/QC checks to ensure everything is complete before proceeding in the approval process. **Qualifications** **You are passionate about:** + Working collaboratively with others. + Having ownership in the work you do. + Using your talents to positively affect communities. **You bring to the team:** + Strong communication skills + Ability to contribute and work well on a team + Associates degree required + Set up and maintenance of project information and documents + Familiarity with project processes and project delivery methods + Construction experience required + Excellent written and verbal communication skills and interpersonal skills + Database Maintenance experience is preferred \#LI-DNI **Additional Information** Olsson specializes in engineering and design, client advisory services, planning, field services, and environmental. Improving the world has been our mindset from the very beginning, back when Olsson first opened for business in 1956. And it will be our mindset for years to come. As an Olsson employee, you will: + Receive a competitive 401(k) match + Be empowered to build your career with tailored development paths + Have the possibility for flexible work arrangements + Engage in work that has a positive impact on communities + Participate in a wellness program promoting balanced lifestyles In addition, full-time employees will receive our traditional benefits package (health care, vision, dental, paid time off, etc.) and the opportunity to participate in a bonus system that rewards performance. Olsson is an Equal Opportunity Employer. We encourage qualified minority, female, veteran, and disabled candidates to apply and be considered for open positions. We do not discriminate against any applicant for employment or any employee because of race, color, religion, national origin, sex, sexual orientation, gender identity, gender, disability, age, military status, or other protected status. Olsson understands the importance of privacy and is committed to protecting job applicants' personal information. Pursuant to the California Consumer Privacy Act, as amended by the California Privacy Rights Act (collectively, the "CCPA"), this notice explains Olsson's practices regarding the collection, use, and disclosure of personal information for job applicants residing in California. Please read this Notice carefully to understand our privacy practices. For more information about the types of information we collect and how we use it in connection with your general access and use of our website, please review our general California Privacy Noticehere (************************************** . Create a Job Alert Interested in building your career at Olsson? Get future opportunities sent straight to your email.

Project and Documentation Manager Roto-Rooter Services Company's corporate home office, located in downtown Cincinnati, has an opportunity for a Project and Documentation Manager. This on-site, full-time position supports the Director of Office Operations in managing field process compliance, providing an opportunity to learn about the operational side of Roto-Rooter. Significant effort is devoted to planning, executing, and monitoring projects. The role often involves coordinating with cross-functional teams and managing multiple projects simultaneously, including new initiatives from senior management. Responsible for strategic planning and process improvement within the documentation function as well as a variety of projects including most new initiatives from senior management. This position is provided with company-provided garage parking at a nearby parking facility. This position has a yearly salary expectation of $90,000. Responsibilities Essential Function: Prior experience in Service Titan software is preferred. Previously developed and conducted training sessions with end users. Use of AI software related to inbound customer calls. Mobile release testing and documentation. Coordinate policy administration, including the development and maintenance of training manuals. Evaluate and report on weekly results, call count, and sales. Ability to run queries and data analysis. Some support for the President of Roto-Rooter Services Company. Plan meetings and create PowerPoint presentations. Requirements Qualification: Bachelor's degree. Proficient in Microsoft Office. Strong communication and organization skills. Experience in process improvement and team management. Will include some travel. Work from the office. Not at home position. Benefits At Roto-Rooter, we believe our most significant investment is in our employees. We prioritize the health and well-being of our team and their families. That's why we offer an extensive employee benefit package including: Medical insurance with a Prescription Drug Card Accident and Critical Illness Insurance Dental Insurance Vision Insurance Paid Vacation Paid Training Life Insurance Matching 401K Retirement Savings Plan Tuition Reimbursement Profit Sharing Roto-Rooter offers excellent career paths for military veterans and personnel transitioning to civilian professions. Throughout nearly 100 years in business, we've found that military training and structure are an excellent fit for our company. EEO Statement We are an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race, religion, color, sex, gender, age, national origin, veteran status, military status, disability, gender identity, sexual orientation, genetic information, or any other characteristic protected by law. Not ready to apply? Connect with us for general consideration.

Be part of our Team! We are committed to providing equal employment opportunities in all employment practices. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, citizenship status, marital status, age, disability, genetic information, protected veteran status, gender identity or expression, sexual orientation or any other characteristic protected by law. We are a second-chance employer and a recovery friendly workplace. Highly Competitive Employee Benefits Package and Generous Paid Time Off 11 Paid Holidays, Immediately Begin with 40 hours Paid Vacation if No Prior Service. Ohio Public Employee Retirement System which includes 14% Employer Contribution AND a defined benefit option. Highly Competitive and Comprehensive Benefits Package: Medical, HRA, Dental, Vision, Employer-Paid Life Insurance, Long-Term Disability, Tuition Reimbursement, Paid Parental Leave, Public Service Loan Forgiveness Eligibility, Commuter Stipend or Free On-Site Parking, Wellness Incentives, robust Employee Assistance Program, access to Free Medical and Rx through Marathon Health, plus expansive Behavioral and Mental Health Resources, and More! DEADLINE TO APPLY: 1/26/2026 WORK LOCATION: Job & Family Services 222 E. Central Parkway Cincinnati, OH 45202 WORK HOURS: Full time 40 hours weekly SALARY: $19.03 hrly NOTE: Applicants for positions with Hamilton County Job and Family Services are subject to background screening in accordance with the document: "Offenses that May Disqualify Candidates for Employment." Convictions from this list may disqualify a candidate for employment with HCJFS. Applicants for Children's Services positions cannot provide foster care for children in the custody of Hamilton County. REQUIREMENTS (EDUCATION, EXPERIENCE, LICENSURE, CERTIFICATION): Ability to calculate fractions, decimals and percentages and to read and write common vocabulary. One (1) course in office practice and procedures. Or month experience Or equivalent ESSENTIAL JOB FACTORS: Must be able to lift 50 pounds and stand for long periods, bend, and stretch to do the work. Must maintain a valid driver's license issued by the state of residency and required auto liability insurance. REGULAR AND PUNCTUAL ATTENDANCE IS REQUIRED TO PERFORM THE FOLLOWING ESSENTIAL FUNCTIONS: File Room Duties Handle all case record material of a highly confidential nature on all consumers (active or closed) for all divisions. File materials according to divisional protocols. Pull records for Federal, State or County auditors. Pull records for agency and authorized County Personnel. Utilize the State & Local computer applications (including but not limited to CRIS -E/SETS/SACWIS/ CDTS ) for research, record tracking, and label/file manufacture. Researches records to determine retention status. Shifts large volumes of case records. Assists staff with microfilm research or document imaging duties. Prepares case records for computer imaging. Operates high speed scanner for computer imaging of documents. "Index" (assign category) case records scanned into document imaging system. Box/log out/label imaged records for storage/disposal. Assists with inventory control at the off-site storage facility. Assists with delivery and pick-ups of records in the JFS buildings and at various county facilities. Maintains & provides statistical data as required. OTHER DUTIES AND RESPONSIBILITIES: Performs other related duties as assigned; participates in special projects. Attends and participates in training, workshops and meetings to enhance individual skills, knowledge and job performance. POSITIONS SUPERVISED: None KNOWLEDGE, SKILLS AND ABILITIES: (*Indicates developed after employment) Knowledge of: office practices and procedures; agency policies and regulations. Ability to: carry out detailed oral or written instructions; respond to correspondence or e-mails, complete routine forms; read, copy and record figures and other data accurately; accurately copy material from one record to another and recognize grammatical and spelling errors; gather, organize, collate and classify information; maintain accurate records; sort items into categories according to established methods; obtain basic information and/or answer routine inquiries from other agencies or the public over the phone or in person; create and/or maintain a file system and/or database; properly handle confidential information; use a CRT for information retrieval and/or update functions; properly use, resupply and perform very basic routine service/repairs on office copiers, printers or other office machines; work alone on most tasks while being able to work in concert with others as needed; place documents in sequential order, to communicate with tact and diplomacy, problem solve, identify/differentiate/categorize large numbers of similar/related document types. Skill in: operating agency network personal computer software and program operating systems*; preparing, scanning, indexing records using On-Base Document Imaging System. LICENSURE AND CERTIFICATION REQUIREMENTS: None BACKGROUND CHECKS REQUIRED: Background checks consistent with requirements in OAC 5101:2-5-09 must be completed at employment and every ten years following, including but not limited to the following systems: * State Automated Child Welfare Information System (SACWIS) * State Child/Abuse Neglect Central Registry Check for any state in which the applicant resided within the last ten years * Ohio Bureau of Criminal Identification Investigation (BCI) * FBI * National Sex Offender Public website (WWW.NSOPW.Gov) Code 5101:2-5-09 must be conducted for each prospective employee

Be part of our Team! We are committed to providing equal employment opportunities in all employment practices. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, citizenship status, marital status, age, disability, genetic information, protected veteran status, gender identity or expression, sexual orientation or any other characteristic protected by law. We are a second-chance employer and a recovery friendly workplace. Highly Competitive Employee Benefits Package and Generous Paid Time Off 11 Paid Holidays, Immediately Begin with 40 hours Paid Vacation if No Prior Service. Ohio Public Employee Retirement System which includes 14% Employer Contribution AND a defined benefit option. Highly Competitive and Comprehensive Benefits Package: Medical, HRA, Dental, Vision, Employer-Paid Life Insurance, Long-Term Disability, Tuition Reimbursement, Paid Parental Leave, Public Service Loan Forgiveness Eligibility, Commuter Stipend or Free On-Site Parking, Wellness Incentives, robust Employee Assistance Program, access to Free Medical and Rx through Marathon Health, plus expansive Behavioral and Mental Health Resources, and More! DEADLINE TO APPLY: 1/26/2026 WORK LOCATION: Job & Family Services 222 E. Central Parkway Cincinnati, OH 45202 WORK HOURS: Full time 40 hours weekly SALARY: $19.03 hrly NOTE: Applicants for positions with Hamilton County Job and Family Services are subject to background screening in accordance with the document: "Offenses that May Disqualify Candidates for Employment." Convictions from this list may disqualify a candidate for employment with HCJFS. Applicants for Children's Services positions cannot provide foster care for children in the custody of Hamilton County. REQUIREMENTS (EDUCATION, EXPERIENCE, LICENSURE, CERTIFICATION): Ability to calculate fractions, decimals and percentages and to read and write common vocabulary. One (1) course in office practice and procedures. Or month experience Or equivalent ESSENTIAL JOB FACTORS: Must be able to lift 50 pounds and stand for long periods, bend, and stretch to do the work. Must maintain a valid driver's license issued by the state of residency and required auto liability insurance. REGULAR AND PUNCTUAL ATTENDANCE IS REQUIRED TO PERFORM THE FOLLOWING ESSENTIAL FUNCTIONS: File Room Duties Handle all case record material of a highly confidential nature on all consumers (active or closed) for all divisions. File materials according to divisional protocols. Pull records for Federal, State or County auditors. Pull records for agency and authorized County Personnel. Utilize the State & Local computer applications (including but not limited to CRIS -E/SETS/SACWIS/ CDTS ) for research, record tracking, and label/file manufacture. Researches records to determine retention status. Shifts large volumes of case records. Assists staff with microfilm research or document imaging duties. Prepares case records for computer imaging. Operates high speed scanner for computer imaging of documents. “Index” (assign category) case records scanned into document imaging system. Box/log out/label imaged records for storage/disposal. Assists with inventory control at the off-site storage facility. Assists with delivery and pick-ups of records in the JFS buildings and at various county facilities. Maintains & provides statistical data as required. OTHER DUTIES AND RESPONSIBILITIES: Performs other related duties as assigned; participates in special projects. Attends and participates in training, workshops and meetings to enhance individual skills, knowledge and job performance. POSITIONS SUPERVISED: None KNOWLEDGE, SKILLS AND ABILITIES: (*Indicates developed after employment) Knowledge of: office practices and procedures; agency policies and regulations. Ability to: carry out detailed oral or written instructions; respond to correspondence or e-mails, complete routine forms; read, copy and record figures and other data accurately; accurately copy material from one record to another and recognize grammatical and spelling errors; gather, organize, collate and classify information; maintain accurate records; sort items into categories according to established methods; obtain basic information and/or answer routine inquiries from other agencies or the public over the phone or in person; create and/or maintain a file system and/or database; properly handle confidential information; use a CRT for information retrieval and/or update functions; properly use, resupply and perform very basic routine service/repairs on office copiers, printers or other office machines; work alone on most tasks while being able to work in concert with others as needed; place documents in sequential order, to communicate with tact and diplomacy, problem solve, identify/differentiate/categorize large numbers of similar/related document types. Skill in: operating agency network personal computer software and program operating systems*; preparing, scanning, indexing records using On-Base Document Imaging System. LICENSURE AND CERTIFICATION REQUIREMENTS: None BACKGROUND CHECKS REQUIRED: Background checks consistent with requirements in OAC 5101:2-5-09 must be completed at employment and every ten years following, including but not limited to the following systems: State Automated Child Welfare Information System (SACWIS) State Child/Abuse Neglect Central Registry Check for any state in which the applicant resided within the last ten years Ohio Bureau of Criminal Identification Investigation (BCI) FBI National Sex Offender Public website (WWW.NSOPW.Gov) Code 5101:2-5-09 must be conducted for each prospective employee