How to hire a document controller

How to hire a document controller, step by step

Here's a step-by-step document controller hiring guide:

• Step 1: Identify your hiring needs
• Step 2: Create an ideal candidate profile
• Step 3: Make a budget
• Step 4: Write a document controller job description
• Step 5: Post your job
• Step 6: Interview candidates
• Step 7: Send a job offer and onboard your new document controller
• Step 8: Go through the hiring process checklist

What does a document controller do?

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1. Identify your hiring needs

   First, determine the employments status of the document controller you need to hire. Certain document controller roles might require a full-time employee, whereas others can be done by part-time workers or contractors.

   Determine employee vs contractor status

   Is the person you're thinking of hiring a US citizen or green card holder?

   Yes

   No

   You should also consider the ideal background you'd like them a document controller to have before you start to hire. For example, what industry or field would you like them to have experience in, what level of seniority or education does the job require, and how much it'll cost to hire a document controller that fits the bill.

   Here's a comparison of document controller salaries for various roles:

   Type of Document Controller	Description	Hourly rate
   Document Controller		$12-30
   Document Management Technician	The primary role of a document management technician revolves around managing electronic files. They can store, share, send, and even destroy some private and unnecessary files... Show more	$14-48
   Document Manager	Document Managers are responsible for the overall operations of the documentation department of an organization. Their duties include directing documentation projects, developing standardized documentation tools and methods, editing projects, and authorize final approvals... Show more	$23-92

   Show more

2. Create an ideal candidate profile

   Common skills:

   • Project Procedures
   • Data Entry
   • SharePoint
   • Hard Copy
   • Computer Database
   • Project Management
   • EDMS
   • Quality Checks
   • ISO
   • Purchase Orders
   • PowerPoint
   • Vendor Data
   • Internal Audit
   • CAD

   Check all skills

   Responsibilities:

   • Create and manage eRoom used to procure bid proposals from EPC companies for execution phase.
   • Manage & maintain central filing of all project documentation as per the GASCO document management system (LIVELINK).
   • Work closely with Dallas wireless data quality manager to achieve ISO certification for Dallas wireless data.
   • Manage quality of care improvement initiatives for patients and other mandate hospital standards through surveys and information sessions.
   • Create and implement the RFI process within the project.
   • Maintain log for RFI's (request for information )

   More document controller duties

3. Make a budget

   Including a salary range in your document controller job description is a great way to entice the best and brightest candidates. A document controller salary can vary based on several factors:

   • Location. For example, document controllers' average salary in oklahoma is 42% less than in california.
   • Seniority. Entry-level document controllers earn 59% less than senior-level document controllers.
   • Certifications. A document controller with a few certifications under their belt will likely demand a higher salary.
   • Company. Working for a prestigious company or an exciting start-up can make a huge difference in a document controller's salary.

   Average document controller salary

   $41,157yearly

   $19.79 hourly rate

   ---

   Entry-level document controller salary

   $26,000 yearly salary

   Updated December 14, 2025

   Average document controller salary by state

   Rank	State	Avg. salary	Hourly rate
   1	California	$57,384	$28
   2	New Jersey	$50,664	$24
   3	District of Columbia	$50,647	$24
   4	Connecticut	$49,003	$24
   5	Pennsylvania	$44,584	$21
   6	Texas	$44,407	$21
   7	Virginia	$43,672	$21
   8	New York	$43,432	$21
   9	Florida	$42,982	$21
   10	Illinois	$42,440	$20
   11	North Carolina	$41,355	$20
   12	Arizona	$41,275	$20
   13	Alaska	$40,835	$20
   14	Alabama	$38,465	$18
   15	Iowa	$37,291	$18
   16	Nebraska	$36,971	$18
   17	North Dakota	$36,469	$18
   18	Minnesota	$36,452	$18
   19	Louisiana	$36,048	$17
   20	Tennessee	$33,711	$16

   Average document controller salary by company

   Company

   Rank	Company	Average salary	Hourly rate	Job openings
   1	Jacobs Engineering Group	$87,381	$42.01
   2	Hill International	$79,203	$38.08
   3	Eastman	$75,996	$36.54	1
   4	FUJIFILM Diosynth Biotechnologies	$73,258	$35.22	3
   5	Forum Energy Technologies	$68,501	$32.93
   6	Barnes Group	$60,717	$29.19	8
   7	Schlumberger	$58,642	$28.19
   8	Stantec	$57,428	$27.61	17
   9	Sanmina	$52,426	$25.20	8
   10	Air Products	$50,348	$24.21
   11	Stryker	$46,347	$22.28
   12	FedEx	$44,528	$21.41
   13	L3Harris	$43,786	$21.05	3
   14	Solar.com	$43,025	$20.69	5
   15	Morgan Advanced Materials And Technology Inc	$42,774	$20.56	3
   16	Caterpillar	$42,461	$20.41	7
   17	Zachry Construction	$41,960	$20.17	2
   18	Kelly Services	$39,780	$19.13	14
   19	Prysmian Group	$39,620	$19.05
   20	FUJIFILM Medical Systems USA	$39,181	$18.84	11

4. Writing a document controller job description

   A document controller job description should include a summary of the role, required skills, and a list of responsibilities. It's also good to include a salary range and the first name of the hiring manager. Below, you can find an example of a document controller job description:

   Document controller job description example

   Sheltering Arms strengthens the education, wellbeing, and development of high-need children, adults, and families across the New York metro area. We serve nearly 20,000 people a year from the South Bronx to Far Rockaway. Through compassion, innovation, and partnership, we respond to our community's greatest needs and enable individuals to reach the greatest heights of their potential. Joining our team is an opportunity to collaborate with hundreds of dedicated colleagues who represent diverse backgrounds and talents as we work together to make a measurable impact for our neighbors in need. Every role at Sheltering Arms brings with it new opportunities for advancement and development so that team members can achieve their professional goals while helping others reach for theirs.
   
   Maintains and organizes paper and electronic documents as they relate to Medicaid Corporate Compliance within the Developmental Disabilities programs.
   Essential Functions
   Director of Developmental Disabilities Services Travel to various Sheltering Arms DDS Sites Work and work with program management in organizing, maintaining and archiving HSBC Waiver and ICF documents Organize documents by individual served, type of document, year and month of document Assist managers with organizing and archiving documents up to 7 years as required by OPWDD and CMS Insure that stored documents are labeled and easily identifiable Upload all documents in program folders (organized by site, individual, year and month) Must be able to retrieve archived documents (physical and/or electronic) Must be able to communicate effectively with all levels of management Other duties as needed
   
   Qualifications
   High School Graduate minimum requirement AAS or some college preferred Administrative experience preferred Knowledge of OPWDD 624, 633 and 625 Regulations preferred For this role, COVID-19 vaccination is a requirement of the job.
   Salary : $40,000-$50,000
   
   EQUAL EMPLOYMENT OPPORTUNITY STATEMENT
   
   It is the policy of Sheltering Arms that the Agency wholly complies with the equal treatment of all employees and applicants for employment without unlawful discrimination as to an individual's perceived or actual race, creed, color, national origin, alienate, citizenship status, gender, gender identity, age, disability, marital status, partnership status, sexual orientation, ethnicity, religion, or veteran status in all employment decisions, including but not limited to recruitment, hiring, compensation, training and apprenticeship, promotion, upgrading, demotion, downgrading, transfer, layoff and termination and all other terms and conditions of employment.
   
   Physical Requirements: Must have the ability to complete all standard administrative and support tasks including but not limited to climbing up and down stairs, operation of computers/phones/fax/printer/copy machine, and the ability to lift boxes, furniture, and equipment up to 30lbs. Must be able to travel from the various locations and sites of Sheltering Arms Children and Family Services

   Copy this example

   

5. Post your job

   To find the right document controller for your business, consider trying out a few different recruiting strategies:

   • Consider internal talent. One of the most important sources of talent for any company is its existing workforce.
   • Ask for referrals. Reach out to friends, family members, and current employees and ask if they know or have worked with document controllers they would recommend.
   • Recruit at local colleges. Attend job fairs at local colleges to recruit document controllers who meet your education requirements.
   • Social media platforms. LinkedIn, Facebook and Twitter now have more than 3.5 billion users, and you can use social media to reach potential job candidates.

   Post your job online:

   • Post your document controller job on Zippia to find and recruit document controller candidates who meet your exact specifications.
   • Use field-specific websites.
   • Post a job on free websites.

6. Interview candidates

   Your first interview with document controller candidates should focus on their interest in the role and background experience. As the hiring process goes on, you can learn more about how they'd fit into the company culture in later rounds of interviews.

   You should also ask about candidates' unique skills and talents to see if they match the ideal candidate profile you developed earlier. Candidates good enough for the next step can complete the technical interview.

   Sometimes, it's not enough to interview document controller candidates, so you can ask them to do a test project. If you are not a technical person and don't know what a test project should be, you can use these websites:

   • TestDome
   • CodeSignal
   • Testlify
   • BarRaiser
   • Coderbyte

   The right interview questions can help you assess a candidate's hard skills, behavioral intelligence, and soft skills.

7. Send a job offer and onboard your new document controller

   Once you've selected the best document controller candidate for the job, it's time to write an offer letter. In addition to salary, this letter should include details about the benefits and perks you offer the candidate. Ensuring that your offer is competitive is essential, as qualified candidates may be considering other job opportunities. The candidate may wish to negotiate the terms of the offer, and you should be open to discussion. After you reach an agreement, the final step is formalizing the agreement with a contract.

   You should also follow up with applicants who don't get the job with an email letting them know that you've filled the position.

   After that, you can create an onboarding schedule for a new document controller. Human Resources and the hiring manager should complete Employee Action Forms. Human Resources should also ensure that onboarding paperwork is completed, including I-9s, benefits enrollment, federal and state tax forms, etc., and that new employee files are created.

8. Go through the hiring process checklist

   • Determine employee type (full-time, part-time, contractor, etc.)
   • Submit a job requisition form to the HR department
   • Define job responsibilities and requirements
   • Establish budget and timeline
   • Determine hiring decision makers for the role
   • Write job description
   • Post job on job boards, company website, etc.
   • Promote the job internally
   • Process applications through applicant tracking system
   • Review resumes and cover letters
   • Shortlist candidates for screening
   • Hold phone/virtual interview screening with first round of candidates
   • Conduct in-person interviews with top candidates from first round
   • Score candidates based on weighted criteria (e.g., experience, education, background, cultural fit, skill set, etc.)
   • Conduct background checks on top candidates
   • Check references of top candidates
   • Consult with HR and hiring decision makers on job offer specifics
   • Extend offer to top candidate(s)
   • Receive formal job offer acceptance and signed employment contract
   • Inform other candidates that the position has been filled
   • Set and communicate onboarding schedule to new hire(s)
   • Complete new hire paperwork (i9, benefits enrollment, tax forms, etc.)

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How much does it cost to hire a document controller?