Executive assistant jobs in Fleming Island, FL - 92 jobs

Job Title Executive Assistant to the President & Chief Executive Officer (Position is 100% on-site in Jacksonville, FL) Job Number Division Office of the President Category Administrative/Executive Reports To President & Chief Executive Officer Status Full-Time FLSA Exempt (Salaried) ABOUT US: Edward Waters University is a small private, Christian, Historically Black, urban liberal arts institution that offers quality academic programs. The University strives to prepare students holistically to advance in a global society through the provision of intellectually stimulating programs, and an environment that emphasizes high moral and spiritual values in keeping with the African Methodist Episcopal Church. Edward Waters University seeks to develop excellence in scholarships, research, and service for the betterment of humanity. POSITION DESCRIPTION: The Executive Assistant to the President & Chief Executive Officer is responsible for the organization and coordination of office operations, procedures and resources to facilitate effectiveness and efficiency for the Office of the President. The ideal candidate must be able to excel in a fast-paced environment, paying close attention to details and anticipate needs of the Office of the President. EDUCATION: Bachelor's Degree, plus fifteen years of experience in an office setting REQUIREMENTS: Minimum of 5-7 years of progressive executive-level administrative experience, ideally within higher education, nonprofit, or mission-driven environments. Experience working with C-suite executives Experience in working in higher education is preferred but not necessary. Ability to operate standard office equipment Ability to walk short distances Ability to lift and carry parcels, packages and other items Ability to view a computer terminal Demonstrated proficiency in computer skills (PC and Mac) and all MSOffice products including (Word, Excel, PowerPoint, etc. ) Must be able to operate various office equipment, spreadsheets and databases Provide excellent customer service in a courteous manner Ability to maintain a high level of confidentiality Ability to prioritize, work independently, and meet deadlines Ability to provide information and assistance to callers and/or visitors regarding university policies and procedures Must be a team player RESPONSIBILITIES Provide comprehensive support services to the Office of the President that ensure a professional, responsive and effective experience with the University as a whole Take notes and distribute meeting minutes, agendas and meeting packages (as necessary). Able to support the President during meetings with brief reminders of key topics/ points Provide complex travel arrangements. Becomes familiar with the specific, detailed needs of the President and travel partners; creates consistent travel itinerary portfolios for reference and be available during travel times to quickly address any last-minute changes or cancellations. Ability to travel with President for various business-related functions. Maintain up-to-date mailing and e-mail addresses and telephone contacts for individuals and groups with whom the President maintains frequent contact Oversee logs for appropriate signatures, and keeps account of all Contracts submitted to the President for signature Maintain and manage the physical and electronic office filing systems for the President Coordinate logistics and prepare meeting materials as necessary for the Office of the President Write error-free emails and other communications for various events and announcements Maintain confidentiality and use a high degree of discretion Work in a professional and focused manner to schedule internal and external meetings Oversee all daily office functions, including opening and closing Oversee PAF forms, inventory, blanket orders, purchase requisitions, local orders, check requests, work records and other required budgetary forms for signature Administer correspondence, manage incoming calls, and prioritize phone messages, email and mail. Handle all calls and visitors with sophistication and an elevated level of professionalism Provide exceptional customer service to students, staff, faculty and other constituents Maintain punctual, regular and predictable attendance Work collaboratively in a team environment with a spirit of cooperation and as a relationship builder Display stellar communication skills, including presentation, persuasion, and negotiation skills required in working with internal and external constituents/stakeholders (including the ability to remain calm and courteous under pressure) Display engaging interpersonal skills, including the ability to think and act strategically, provide sound judgment, and provide a positive and energetic attitude Respectfully take direction from the President Supervise office personnel and work study students Work with students, staff, faculty and external constituents in a collaborative and supportive manner. All other duties as assigned by the President & CEO.

JOB DESCRIPTION: Executive Assistant As the largest pediatric clinic in Jacksonville, serving seven locations with nearly 20,000 patients, Angel Kids Pediatrics believes that caring for children is a continual process, and should not limited to just doctor office visits during regular business hours. We believe that by providing excellent medical care in a family and community-based environment that we can grow healthy children who will become healthy adults. We uphold the highest standards of a patient-centered medical home that provides quality, personalized and effective medical care as if each family was part of our own Equity, innovation, and inclusion guide our growth and strategy. We are looking for individuals who are passionate about, and committed to leading efforts to provide culturally relevant care, reducing health disparities, and helping build a diverse and inclusive team environment. Angel Kids is seeking a full-time Executive Assistant (Administration), to join our team located at our corporate office in Jacksonville. This position is responsible for: Assisting Angel Kids Founder and President by providing administrative support. Handles situations requiring knowledge of the overall function of the area of responsibility, the overall organization's mission, vision, values and culture. Acts as central point of contact for other departmental Associates on activities and projects. Responds to inquiries, phone calls, messages and represents the leader in dealing with both internal customers as well as external contacts. Typical duties include: Maintenance of records; setting up meetings including meeting agendas; preparation and response of correspondence and monitoring of emails Manages calendar and interfaces with staff and stakeholders for maintaining daily schedule and will arrange travel as needed. Sets up and schedules meetings including agendas requiring a knowledge of the purpose of the meetings, organizational priorities, and confidentiality required. Ensures that attendees know of any pre-meeting work required. Compiles pre-meeting materials, reports etc. and reviews ahead for accuracy. Prepares correspondence for appropriate signature as well as for own activities for both internal distribution as well as external contacts such as vendors and other interested parties. Prepares reports and presentations with accuracy. May be assigned special projects. May be assigned projects requiring research, gathering data, analysis, and reporting on results, working both independently and as part of a team. Maintains records for travel records, confidential reports, data collection Represents the agency in dealing with both internal and external stakeholders Answers questions or deals with problems independently as well as determines who to refer problems to. Keeps leaders informed about issues. Job Requirements High School Diploma required. Associate's Degree preferred. One (1) to three (3) years' experience in an Executive/Administrative Assistant role required. Knowledge in the health care industry and or insurance preferred Proficiency in standard software applications including MS Word, MS Excel, MS Power Point and MS Outlook. Strong organizational skills required. Strong written and verbal skills Must be able to work independently and think creatively. Must have the ability to work well with others. Good communications skills and regular attendance are required.

Axionova Engineering Limited is a leading engineering company that specializes in providing innovative and sustainable solutions to clients in the manufacturing, construction, and energy industries. With a strong focus on quality, safety, and efficiency, we have built a reputation for delivering exceptional results and exceeding client expectations. Job Summary: We are seeking a highly organized and experienced Executive Assistant to support our executive team in our Jacksonville, Florida office. The ideal candidate will have strong communication and organizational skills, be able to multitask and prioritize effectively, and have a proactive and positive attitude. Key Responsibilities: - Manage and maintain executive calendars, scheduling meetings and appointments as needed - Coordinate travel arrangements and accommodations for executive team - Prepare and organize documents and presentations for meetings and presentations - Act as a liaison between executives and internal/external stakeholders - Conduct research and gather information for various projects and initiatives - Handle incoming and outgoing communications, including phone calls, emails, and mail - Manage and maintain confidential files and records - Assist with budget tracking and expense reporting - Collaborate with other team members to ensure smooth and efficient workflow - Handle ad hoc administrative tasks and projects as assigned Qualifications: - Bachelor's degree in Business Administration or related field preferred - Minimum of 3 years experience as an Executive Assistant or similar role - Strong proficiency in Microsoft Office Suite - Excellent communication and interpersonal skills - Ability to handle confidential information with discretion - Proactive and able to anticipate needs of executives - Strong organizational and time-management skills - Ability to work independently and as part of a team - Experience in the engineering or related industry is a plus We offer a competitive salary and benefits package, as well as opportunities for growth and development within the company. If you are a highly motivated and detail-oriented individual with a passion for supporting executives and contributing to the success of a dynamic company, we encourage you to apply for this position. Axionova Engineering Limited is an equal opportunity employer and values diversity at our company. We do not discriminate on the basis of race, religion, color, national origin, gender, sexual orientation, age, marital status, veteran status, or disability status. Location: Jacksonville, Florida, United States Contract Details: Full-time, Permanent

Job Description Flourish Research is looking for motivated, talented, creative individual who want to learn and grow in their career while contributing to research that changes lives! We offer an excellent comprehensive benefits package, a supportive and collaborative work environment, and endless growth opportunities. We are actively hiring a Medical Personal Assistant at our site in Jacksonville, FL! We are seeking a dedicated and highly organized Personal Assistant to provide comprehensive support to a clinical research doctor in both professional and personal capacities. The ideal candidate will demonstrate exceptional time management, communication skills, and the ability to handle a variety of tasks with discretion and professionalism. This role is essential for helping the doctor maintain a balanced and efficient schedule while ensuring personal and professional commitments are met. Shift: Monday-Friday, 7 AM - 4:00 PM (Hours can vary) Location: 4085 University Blvd. South Suite 1 Jacksonville, FL 32216 Compensation: Hourly based on experience Benefits: Health, dental, and vision insurance plans, 401(k) with 4% match, tuition reimbursement, parental leave, referral program, employee assistance program, life insurance, disability insurance, and 15 days of PTO + 10 company holidays. RESPONSIBILITIES Coordinate and manage the doctor's personal and professional calendar, including scheduling appointments, family commitments, and social engagements. Arrange travel itineraries, including transportation and accommodation, for both work and personal trips. Handle correspondence, phone calls, and emails, prioritizing messages and responding on behalf of the doctor when appropriate. Organize personal errands, such as managing household staff, coordinating with service providers, and overseeing family activities. Assist in planning personal events, such as family gatherings, celebrations, and social functions. Help organize community outreach or philanthropic activities aligned with the doctor's interests. Support in managing household tasks, including budgeting, scheduling maintenance, and organizing family logistics. Liaise with vendors and service providers to ensure smooth operations at home. Maintain the highest level of confidentiality regarding personal and professional matters. Exercise discretion in all interactions and decision-making processes. QUALIFICATIONS Bachelor's degree or equivalent experience in a related field (administration, management, personal assistance). Proven experience as a personal assistant or in a similar role, ideally in a healthcare, clinical research, or in C-suite environment. Strong organizational skills with the ability to manage multiple priorities seamlessly. Excellent written and verbal communication skills. High level of discretion, confidentiality, and professionalism. Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and familiarity with personal management tools. Flourish Research offers an excellent comprehensive benefits package, a supportive and collaborative work environment, and endless growth opportunities. Apply today to learn more about how you can join us in our mission to save and improve the lives of others! Flourish Research is where clinical trials thrive. Flourish Research represents one of the industry's most progressive and diversified clinical trial companies with robust capabilities in the therapeutic areas of cardiology/metabolic disorders/renal, CNS, pulmonology, and vaccines. At Flourish Research, we strive toward excellence. In clinical trials and healthcare, excellence means everyone deserves the best care, regardless of their race, color, gender identity, religion, ethnicity, physical abilities, age, sexual orientation, or veteran status. We embrace employees, customers, and patients from these underrepresented groups to help make this vision a reality. Flourish Research is driven by a diverse and inclusive community of passionate people who are committed to improving the quality of life of communities around the world. Flourish is committed to a safe work environment where all employees, customers, and patients are included, and treated with dignity and respect. Flourish Research strives to build an organization that attracts and leverages diversity in our staff, which reflects the diversity of our local communities. We promote education, acceptance, and inclusion because there is beauty in diversity. The more diversity we have in our team, the more unique perspectives, and ideas we share, and the better prepared we are to serve our communities. WE SEE YOU. WE ARE YOU. WE EMBRACE YOU. WE CELEBRATE YOU! It is the policy of Flourish Research not to discriminate against any applicant for employment, or any employee because of age, color, sex, disability, national origin, race, religion, or veteran status. Powered by JazzHR 68DiU4KkrP

Provide personalized secretarial and administrative support in a well-organized and timely manner. You will work on a one-to-one basis on a variety of tasks related to the executive's working life and communication. Over time you will also “set the rules of the office”, knowing exactly what the executives need out of their employees, and work together to ensure these goals are communicated, monitored, reviewed and managed. · Greet and service office visitors - as the face of the office, creating a great first impression. · Maintain calendar and arrange meetings and appointments, provide reminders, communicate via email, make travel and entertainment arrangements, manage expenses / submit expense reports · Checking and distributing mail from the mailroom, managing parking passes & office access · Ensuring offices supplies, kitchen and office is well kept, via interaction with appropriate vendors · Acting as the administrative point of contact between the executives and internal/external clients · Produce reports, presentations and briefs (MS Office, and coordination with marketing team) · Plan and Manage Meetings that involve senior management, sit in as necessary and taking meticulous notes for post-meeting summary, as well as keeping the meeting on task. · If necessary, take dictation and minutes, and handle executives' requests and queries appropriately · Develop and carry out an efficient documentation and filing system · Undertaking the tasks of receiving calls, take messages and routing correspondence Other specific responsibilities: 1. Performance reports outline, schedule, and ensure timely compilation 2. Communications plan coordinate (all), produce and ensure dissemination 3. Org chart development and maintenance (will migrate function to HR over time) 4. Complete Health “Bibles” and “Materials” (Transaction process, MSR, Care Coordination, Marketing, Reporting, etc…) upgrade / ensure evolution and maintenance 5. Data room maintenance (coordinated with CFO, Controller) 6. Imminent patient database development 7. Mapping - maintain “patients, providers, payers” database for map presentation Requirements: · Experience in a healthcare setting - Highly preferred · Exemplary planning and time management skills · Up-to-date with advancements in office gadgets and applications · Ability to multitask and prioritize daily workload · High level verbal and written communications skills (all MS Office Products+) · Absolute discretion and confidentiality · Excellent personal presentation and ability to interact at a highly professional level with a variety of financial, medical and business leaders.

The University Athletic Association at the University of Florida is searching for an Executive Assistant to provide high-level administrative support to the CCO, who oversees all commercial and revenue-generating functions of the University Athletic Association, Inc. This position serves as liaison between the CCO and internal/external stakeholders, manages the CCO calendar, scheduling, and travel coordination; reconcile budgets and expense reports; as well as supports the execution of special projects. This position requires the incumbent to have strong administrative, interpersonal, communication, and customer service skills; exercise discretion, be organized, detail-oriented, and self-motivated; work independently and as part of a collaborative team; multitask effectively; engage effectively with others of diverse cultures or backgrounds; and work a non-standard work week which may include evenings, weekends, and holidays. This posting will remain open until a qualified candidate is chosen. MINIMUM EDUCATION & EXPERIENCE REQUIREMENTS: Required Qualifications: Bachelor's Degree in business administration, communications, or a related field* One year of administrative experience* Proficient with Microsoft Office (Word, Excel, PowerPoint, and Outlook) Preferred Qualifications: Two years of progressively responsible administrative experience *An equivalent combination of education and experience may be accepted in lieu of listed requirement. BENEFITS: Comprehensive benefits package including but not limited to health, dental, life, LTD, AD&D, pension plan (upon eligibility), athletic event tickets, employee events and recognition programs as well as possible relocation assistance. Competitive compensation package commensurate with candidate's previous experience and qualifications. You can view our full benefits guide on the official job posting by clicking here. ADDITIONAL INFORMATION: Interviews may be conducted prior to the closing date, but no offer of employment will be extended until after the position closes. Once an official offer is extended and accepted, the candidate will be required to complete the federal Employment Eligibility Verification Form I-9 and will be contingent on satisfactory background screening results. The candidate will also be required to present acceptable and original documents to prove identity and authorization to work in the United States without the need for employment-based visa sponsorship now or in the future. The University Athletic Association, Inc. is an at-will employer, a separate company from the University of Florida and not a state employer. WE ARE PROUD TO BE A DRUG FREE TOBACCO FREE WORKPLACE.

Job Title: Executive Assistant to General Manager Employment Type: Full-Time, On-Site (with some flexibility) About the Role We are seeking an experienced, highly capable Executive Assistant to support a fast-paced General Manager and other management. This role is not just calendaring and answering phones. The Executive Assistant will think several steps ahead, protect the executive's time, and act as a central hub for communication and follow-through across the organization. The ideal candidate is sharp, organized, direct, and comfortable operating in a high-expectation environment. You must be able to manage details without losing sight of the big picture, and you must be comfortable handling confidential information with absolute discretion. A Non-Disclosure Agreement (NDA) will be required. Key Responsibilities Executive Support & Prioritization Manage a dynamic and frequently changing calendar, including meetings, calls, deadlines, travel, and select commitments. Prioritize requests for the GM's time and attention, ensuring focus on the highest-impact activities. Prepare the GM for meetings with agendas, briefing materials, key data, and clear desired outcomes. Attend key meetings as needed, take notes, track action items, and follow up to ensure completion. Operations & Project Coordination Coordinate communication and follow-up with department leaders and key players. Assist with special projects, including research, task tracking, timelines, and reporting. Draft, edit, and format documents, presentations, and reports using Microsoft Word/Docs, Excel/Sheets, and PowerPoint/Slides. Must be extremely proficient in these documents. Help build and maintain systems, processes, and organization for documents, information, and workflows. Communication & Gatekeeping Serve as a professional, tactful gatekeeper, protecting the GM's time while maintaining strong relationships. Draft clear, concise, and professional emails and messages, sometimes as the GM's voice. Coordinate and schedule calls and meetings with internal staff, external partners, vendors, and VIP contacts. Logistics & Personal Support (as needed) Arrange travel, including flights, hotels, ground transportation, and detailed itineraries. Assist with select personal logistics that impact the executive's availability and focus (appointments, reservations, etc.). Qualifications Required: Experience as an Executive Assistant supporting a corporate level executive, business owner, or senior leader. Experience in a fast-paced, high-accountability environment (growth company, sales-driven business, multi-location or similar). Strong proficiency with: Email and calendar tools (Outlook or Gmail) Microsoft Office and/or Google Workspace (Word/Docs, Excel/Sheets, PowerPoint/Slides) Basic project/task tools Exceptional written and verbal communication skills. High level of professionalism, confidentiality, and discretion. Strong organizational skills with the ability to manage multiple priorities and deadlines. Self-starter with a sense of ownership; able to anticipate needs and solve problems with minimal direction. Thick skin and low ego; comfortable with direct feedback and high expectations. Preferred: Experience in a sales-centric, automotive, retail, or multi-location business environment. Experience managing both business and limited personal support for a busy executive. Comfort with basic business metrics and reviewing simple financial/operational reports. What Success Looks Like The GM's calendar reflects strategic priorities, not just incoming requests. The GM arrives to meetings fully prepared, with no surprises. Routine issues and noise are handled before they ever reach the executive. Projects and tasks move forward consistently because follow-up is tight and organized. Internal and external stakeholders view you as an organized, reliable, and highly professional point of contact. Compensation & Benefits Competitive salary commensurate with experience: $36,000 - $48,000 base. Performance-based bonus potential. Benefits package may include: [medical, dental, vision, 401(k), paid time off, etc.]. Standard schedule: [e.g., Monday-Friday, 8:30 a.m.-5:30 p.m.], with some after-hours responsiveness as needed. How to Apply Please apply through this posting and include: Your resume. A brief note describing a time you helped an executive avoid a major problem or significantly improved their efficiency. An example of a system or process you created that made your executive's life easier.

Senior Administrative Assistant | Part-time Located in US East, Jacksonville, FL We exist to transform our customers and change lives Who We're Looking For We are seeking an experienced, detail-oriented Administrative Assistant to provide high-level administrative support to our COO in a part-time capacity. This Jacksonville based position requires exceptional organizational abilities, professional communication skills, and meticulous attention to detail. What You'll Do: Provide comprehensive calendar, including: Scheduling and coordinating meetings Handling conflicts and competing demands Manage reoccurring calls between the executive team and new customers by: Outreaching to customers segments using email sequencing technology Scheduling calls and managing conflicts Preparing the customer bio for the executive prior to the call Cascading the feedback and action items from the call to the broader leadership team Orchestrate and manage the COO's team engagement program, including: Coordinating team member lunches and managing attendee lists Facilitating virtual team member meetings via Zoom Supporting COO preparation for team interactions Plan and execute team offsites, including: Venue selection and booking Coordinating meeting spaces, meals, and activities Managing travel arrangements for attendees What You Bring: 5+ years of experience supporting VP Level Leadership Proven track record of handling confidential information with absolute discretion Exceptional organizational and time management capabilities Strong attention to detail and commitment to accuracy Professional and formal communication style, both written and verbal Demonstrated ability to work independently in a remote environment Advanced proficiency in: Microsoft Office Suite (Outlook, Word, Excel, PowerPoint) Calendar management and scheduling tools. Preferred Qualifications: Strong interpersonal skills and ability to build relationships with stakeholders Demonstrated proactive approach to problem-solving Experience managing virtual team coordination and communication Why You'll Love It Here: Working at RF-SMART means joining a culture that values growth, collaboration, and innovation. As an Administrative Assistant, you'll work alongside a passionate team dedicated to making a difference-both for our customers and our employees. Employer does not sponsor applicants for employment visa status (e.g. H-1B visa status). General Information: The above noted job description is not intended to be an exhaustive list of all duties and responsibilities that may be assigned, but rather to give a general sense of the responsibilities and expectations of the job. As the nature of business demands change so, too, may the essential functions of this specific position and/or the skills and abilities required. RF-SMART is an Equal Employment Opportunity (EEO) employer. A Word From Our CEO - Watch Now

JOB SUMMARY: The Executive Assistant supports the day-to-day operations of the Associate Dean of Academic Affairs, and provides direct support to the President and Provost, when they are onsite in Jacksonville. CHARACTERISTIC JOB TASKS AND RESPONSIBILITIES: * Promote and preserve the mission of LECOM; * Demonstrates knowledge and understanding of accreditation processes, governing body responsibilities; and overall operation of the institution; * Effectively communicates with affiliated organizations, consultants, vendors, etc., in all matters of mutual importance; * Acts as departmental representative with faculty, staff, students, and visitors in a professional, friendly manner; * Maintains FERPA/HIPAA confidentiality concerning student information/grades and their security in accordance with applicable law and Institutional Policy and Procedure; * Maintains the Dean's daily schedule and assists with that of the President and Provost, when they are onsite in Jacksonville; * Prepares Weekly Calendar Report for each Senior Administrator as required by the Provost; * Types draft as prepared by the Dean of Dean's Monthly Management Staff Report for the President; * Types draft as prepared by the Dean of Dean's Board of Trustees Reports; * Coordinates travel and reimbursement requests for all College of Medicine administration, faculty, and staff; * Reconciles monthly AMEX bill for Dean's credit card with Accounting; * Coordinates event request process and room reservations for the Dean conference room; * Maintains professional appearance and pleasant demeanor at all times; * Assists with disposition of all incoming and outgoing correspondence; * Maintains a filing system for all correspondence and for all pertinent records, answers phones, takes messages and performs various daily correspondences on an as-needed basis; * Participates in interviews with candidates for employment in Administration; * Writes/Processes Dean's Letters, reports, surveys, etc.; * Works directly with the Dean to properly manage committee memos, minutes, and agenda; * Orders supplies and completes work orders in a timely manner; * Participates and assists as directed in designated Institutional activities and events, including but not limited to, commencement, orientation, white coat, and hospital day; * Codes and submits all check requests and orders; * Assists Dean in reviewing Kronos entries; * Attends off-schedule meetings as needed; * Contribute directly to the Mission of LECOM embodying the essence of Osteopathic Principles and Practices by assisting with Institutional fundraising and participating in the LECOM Scholarship Auction; * Participate in scholarly activity so to enrich and broaden the student learning experience; * Commit to being a representative of LECOM by being actively involved in the community, including, but not limited to, serving on Boards, participating in community fundraisers and overall outreach; and * Supervises and completes annual evaluations on COM Administrative Assistants * Other duties as needed /assigned by the office of the Dean, President, and/or Provost to maintain efficient and effective daily operations. EEO/AA/M/F/Vets/Disabled Minimum Requirements KNOWLEDGE, SKILLS, ABILITIES AND PERSONAL CHARACTERISTICS: Must possess required knowledge and be able to explain and demonstrate, with or without reasonable accommodations, that the essential functions of the job can be performed. * Must commit to being onsite when the President and/or Provost are in Jacksonville (i.e., vacation requests may be postponed to accommodate administration schedules); * Strong computer literacy with MS Office Suite (Word, PowerPoint, Excel…etc.) and accurate data entry skills; * Excellent organizational skills; * Maintaining an established work schedule; * Ability to be self-reliant and follow instructions; * Possess a typing speed of at least 65 wpm with a high degree of accuracy; * Ability to create, take dictation, or transcribe documents; * Sound decision-making capabilities and the ability to work independently and as directed by the Dean, President, and/or Provost; * Expertise in typing/composing, editing and submitting surveys, reports, letters, memos, etc., via regular mail, certified mail, e-mail, Federal Express, UPS, or fax; * Capable of assuming responsibility; initiating appropriate action; and maintaining confidentiality; * Possess excellent grammar, writing and proofreading skills; * Experience in using various office equipment, i.e. copier, fax, scanner, etc.; * Ability to work in a fast-paced environment that requires multitasking; * Effectively using interpersonal and communications skills including tact and diplomacy; * Effectively using organizational and planning skills, including, but not limited to, attention to detail and follow-through; * Assessing and prioritizing multiple tasks, projects, and demands; * Maintaining confidentiality of work-related information and materials; * Establishing and maintaining effective working relationships; * The ability to accept work requests from other managers and supervisors in a respectful and cooperative manner and to independently answer such requests; * The ability to work cooperatively and collegially with others, consistent with a workplace of dignity and respect and EEO rules and regulations; * The ability to devote full attention and energy to the important work of LECOM in a timely fashion; and * Be able to be flexible to accept other duties needed/assigned for the Institution's needs. MINIMUM QUALIFICATIONS: Education and experience equivalent to: Bachelor's Degree, Master's Degree is preferred. A minimum of three (3) to five (5) years' work experience in a business, industry or higher education environment is preferred. Successful candidate must possess efficient and effective verbal and written communication skills, multi-task and problem solve, prepare reports and be proficient in Microsoft Word, Excel and other various internet resources to properly support and promote the mission of LECOM.

Working Title: STAFF ASSISTANT - 65000373 Pay Plan: Career Service 65000373 Salary: $2,896.67-$2,976.02 MONTHLY Total Compensation Estimator Tool DEPARTMENT OF ELDER AFFAIRS CARES 4A POSITION OVERVIEW AND RESPONSIBILITIES: This is a highly responsible professional support position in the CARES office. This position performs a variety of administrative tasks. The incumbent will be an integral member of a dedicated team. PAY: Salary will be commensurate with experience and qualifications, ranging from $34,760.04 to 35, 712.24. DUTIES AND RESPONSIBILITIES: * Inputs and processes referrals and client information into the electronic Client Information and Registration Tracking System (e). Maintains efficiency and quality control by reviewing documents for completeness and appropriateness prior to input and, rejects and/or requests clarification as needed. Compiles and analyzes data for administrative decisions. May act as a liaison between the HQ, BIT, and the field office for the purpose of regular equipment maintenance and troubleshooting. * Receives and screens telephone calls in a professional and courteous manner; provides routine information, and routes calls appropriately. Provides general information to long-term care facilities, county agencies, hospitals, and other private providers in the community. * Produces correspondence, memorandums, reports, in-house forms for staff, manuals and other office documents from rough draft to final copy. Work is highly complex and often technical or medical in nature. Provides technical support to staff by preparing reports, logs, and correspondence. * Sorts and processes incoming email., responds timely to email and other electronic communication. Accurately routes information to the appropriate staff or eCIRTS case record; creates new eCIRTS case records; and prepares outgoing mail. * Maintains CARES files by using appropriate filing methods. Purges and destroys files as mandated by following established retention schedules. * Initiates/retains purchase requisitions for supplies; tracks purchase orders and billing receipts from vendors to adhere to timely purchasing deadlines for in-house supplies and machine maintenance. Prepares travel vouchers accurately and timely. Coordinates the collection and presentation of data for use in tracking expenditures for budget purposes. * Coordinates all special projects as assigned by the supervisor. * Participates in disaster recovery efforts throughout the State of Florida. * Performs other duties as assigned. * Attendance is an essential function of this position. KNOWLEDGE SKILLS AND ABILITIES REQUIRED: * Posses strong written and oral communication skills, and uses correct grammar, punctuation, and spelling. Must be detail oriented and able to enter data accurately into a computerized system. Navigate multiple computer screens and applications. Basic proficiency in Microsoft Windows Operating environments and Office Suite products to include Word, Excel, Outlook, OneDrive and SharePoint. Prepare clear, concise, and accurate records and other documentation in a logical format. * Ability to demonstrate a professional and courteous demeanor to establish and maintain cooperative working relationships with the public and staff. * Ability to follow written and oral directions and instructions. Ability to read, understand, and apply complicated and detailed regulations, policies, procedures, and programs governing the agency. * Ability to communicate clearly with others to obtain and verify information concerning eligibility. * Analyze and interpret written, numerical, and verbal data from various sources. Ability to type and prepare reports and memorandums accurately and timely. Plan and organize to ensure work is completed in accordance with regulations relating to eligibility and timeliness. * Ability to work in a large, open office environment. * Ability to maintain confidentiality as required. * Ability to lift and carry a laptop and associated documents (up to ten pounds). REQUIREMENTS: Must have an Associate's degree or higher from an accredited college or university and one (1) year of professional secretarial or clerical work experience; or three (3) or more years of professional secretarial or clerical work experience; or a combination of education, professional experience with at least one (1) year of professional secretarial or clerical work experience, totaling three (3) or more years. THE BENEFITS OF WORKING FOR THE STATE OF FLORIDA: Working for the State of Florida is more than a paycheck. The State's total compensation package for employees features a highly competitive employee benefits including: * State Group Health Insurance Coverage; * $25,000 Life Insurance Policy (100% paid by employer); * Dental, vision, and other supplemental insurance options available; * Annual and Sick Leave benefits, * 10 paid holidays each year; * Retirement plan options, including employer contributions (For more information, please click *************** * Flexible Spending Accounts; and * Tuition waivers to attend State of Florida community colleges, colleges, and universities! For a more complete list of benefits, click ************************************** OUR ORGANIZATION AND MISSION: The Department is dedicated to promoting the well-being, safety, and independence of Florida's seniors, their families, and caregivers. Its vision is for all Floridians to live well and age well. SPECIAL NOTE: Candidate Profile (application) must be complete in its entirety. * Include supervisor names and phone numbers of all periods of employment. * Account for and explain any gaps in employment so that the hiring process is not delayed. Gaps of employment for 3 months or more MUST be addressed on application. * Experience, education, training, knowledge, skills, and/or abilities as well as responses to pre-qualifying questions must be verifiable to meet the minimum qualifications. * It is unacceptable to use the statement "See Resume" in place of entering work history. * Periods of employment should be entered with the most recent/current listed first. * If you are a retiree of the Florida Retirement System (FRS), please contact the FRS to determine if your current benefits may be affected if you are reemployed with the State of Florida in an FRS-covered position. Your current retirement benefits may be canceled, suspended, or deemed invalid depending upon the date of your retirement. * If claiming Veteran's Preference, candidates MUST attach supporting documentation (DD214). * If claiming Right to First Interview, candidates MUST attach a copy of your official layoff letter when applying. * All documentation is due by the close of the vacancy announcement. If you experience problems applying online, please call the People First Service Center at **************. BACKGROUND CHECKS: Successful completion of a Level 2 Criminal History Background Check is required for all applicants selected for this position. APPLICANT INFORMATION: Applicants should apply on-line via the People First Website ********************************* by 11:59 p.m. (EST) on the closing date of the position vacancy advertisement but are strongly encouraged to apply by 6:00 p.m. on the closing date to avoid any system down times or any other complications that may arise. If you have problems applying on-line, call the People First Service Center at **************. Paper applications will not be accepted by the agency. The Department of Elder Affairs is an "older worker-friendly" employer and also lists vacancies on the Silver Edition website, found at ******************************** that connects persons age 50 and older with other businesses/volunteer organizations/employers who specify they are "older worker-friendly." The Department of Elder Affairs is an E-Verify employer and will provide the Social Security Administration (SSA) and, if necessary, the Department of Homeland Security (DHS), with information from each New Employee's I-9 Form to confirm work eligibility. The State of Florida is an Equal Opportunity Employer/Affirmative Action Employer, and does not tolerate discrimination or violence in the workplace. Candidates requiring a reasonable accommodation, as defined by the Americans with Disabilities Act, must notify the agency hiring authority and/or People First Service Center (***************. Notification to the hiring authority must be made in advance to allow sufficient time to provide the accommodation. The State of Florida supports a Drug-Free workplace. All employees are subject to reasonable suspicion drug testing in accordance with Section 112.0455, F.S., Drug-Free Workplace Act. VETERANS' PREFERENCE. Pursuant to Chapter 295, Florida Statutes, candidates eligible for Veterans' Preference will receive preference in employment for Career Service vacancies and are encouraged to apply. Certain service members may be eligible to receive waivers for postsecondary educational requirements. Candidates claiming Veterans' Preference must attach supporting documentation with each submission that includes character of service (for example, DD Form 214 Member Copy #4) along with any other documentation as required by Rule 55A-7, Florida Administrative Code. Veterans' Preference documentation requirements are available by clicking here. All documentation is due by the close of the vacancy announcement. Location:

Job DescriptionExecutive Administrative Assistant (Hybrid / Remote) Rockaway, Inc. - Atlantic Beach, FL Rockaway, Inc. is seeking an experienced Executive Administrative Assistant to support company leadership and operations. This position is primarily remote/work-from-home, however candidates must live locally and be available for in-person training and occasional onsite meetings. Key Responsibilities Provide high-level administrative support to executive leadership Manage complex calendars, scheduling, and follow-ups Coordinate internal and client-facing communication Support customer service needs and route inquiries appropriately Maintain organization across multiple priorities, deadlines, and projects Work within a variety of software platforms and internal systems Assist with documentation, reporting, and process tracking Required Experience & Qualifications Prior experience as an Executive Assistant or Administrative Assistant supporting leadership Experience working remotely or in a hybrid environment preferred (not required) Strong scheduling, calendar management, and coordination experience High level of computer proficiency and comfort using multiple software platforms Ability to learn new programs and processes quickly Excellent written and verbal communication skills Strong organizational skills and attention to detail Industry-specific experience is not required; Rockaway will provide training on our services and systems. Position Details Hybrid / Remote (local candidates only) In-person training and occasional onsite meetings required Competitive compensation based on experience How to Apply Apply here or email your resume to ***********************.

Hours: Monday - Friday, 9 am - 5 pm Pay: $45,000 + Benefits: Health Insurance, 3% 401k Match, vacation and sick time, 15 paid holidays Mission House is looking for it's next dynamic professional to support its growing agency and Executive Director. This position will be responsible for entry level bookkeeping (working with an outside vendor), human resources, office management and supporting the Executive Director in his growing responsibilities. This position reports to the Executive Director and ensures office management tasks are completed effectively and efficiently to facilitate the operation and delivery of services and programs to Mission House clients. The ideal candidate has knowledge of office management activities such as accounts payable, accounts receivable, payroll, and office/facility vendor management, and performs functions professionally and diligently, to ensure smooth operation of the agency's programs and services. The Office Manager/Executive Assistant is responsible for maintaining complete and accurate records supportive of the mission and vision of Mission House, Inc and is charge with leading the agency annual audit. Position responsibilities: Bookkeeping: Processes variety of accounting transactions with external contracted accounting firm, including accounts payable and accounts receivable, in accordance with agency policies and procedures Performs various clerical payroll and accounting tasks, such as processing payroll, entering payroll data into system, verifying accuracy of figures and computations, balancing and reconciling accounts Maintain organized and accurate accounting files on site Check and verify accounting data; enter data into computerized system; use system to research questions and generate reports Work with CPA firm and accounting firm for annual audit Professional written and verbal communication with vendors regarding invoices and billing matters Assist in maintaining agency's financial accounts with Executive Director and Mission House Board of Directors Maintain organized and accurate agency records Perform related general clerical duties Human Resources: Perform variety of skilled administrative and clerical duties directly related to human resources activities Maintain employee databases and files Process employee status changes Assist employees in signing up and/or applying for benefits Screen resumes/application forms during hiring process Schedule interviews for hiring managers Check references during hiring process Compile data and prepare routine and special human resources reports Provide information to employees on agency policies and procedures Office Management: Maintain office supply and equipment inventory Compiles, records and files all paperwork, licenses and necessary agency procedures in order to ensure seamless transitions among agency department heads Schedules all vendor on-site maintenance and inspections for annual compliance (fire systems, backflow unit, etc.) Acts as the main agency contact for all vendors on behalf of Mission House. Provide direct supervision of agency's office and facility services including mail collection and distribution, records maintenance, copy/print services, office and facility maintenance and cleaning services, communications/telephone/internet Supervise Front Desk Staff ensuring front desk coverage during business hours, Monday- Friday, 9 am - 5 pm, working with all teams and departments for coverage Executive Assistant: Ensure Executive Director is maximizing efficiency by ensuring all clerical tasks are complete such as keeping the calendar, making appointments, speaking engagements, responding to emails etc. Attend meetings with the Executive Director as needed All other duties as assigned Acts as key liaison between the general public and the Executive Director. Participates in recording capacity at board meetings, assembles board packets, agendas and administrative items for the board of directors Ensures the administrative offices maintain supplies and technology inventory, and remains organized with company property distributed to staff In conjunction with ED, ensures all insurance policies are renewed annually.

As an Administrative Assistant, you'll be responsible for providing a wide variety of administrative and staff support services. Performs office work directly related to property management and the general business operations of the association; May assist with employee payroll, budget preparation, control of records and reports regarding operations, personnel changes, etc., and emergency service duties. Your Responsibilities: * Coordinates collection and preparation of operating reports, such as time-and-attendance records, terminations, and new hires. * Ensures that the telephone is answered properly, and messages are handled courteously, accurately and in a timely manner. * Initiates preparation of Management Reports, committee reports, meeting notices as applicable and submit for Manager's review and approval. * Maintains, updates, and coordinates resident information in computer database at a minimum monthly. Generates and provides this information to the Property Manager, Board of Directors, and valet desk. * Keeps track of insurance certificate requests. Maintains insurance records books for both vendors and unit owners. * Maintains supply closet. Requests all office supplies and equipment, following established purchasing procedures. * Opens and distributes mail, prepares accounts payable invoices with work orders and receiving tickets. Stamps and code invoices for P.M. to code and approve. * Sets up meetings for Board Approval process. * Keeps packages updated with new memos and policies as required. * Prepares any resident information packages that require Board approval, (i.e., Architectural Modification). * Coordinates receipt of closing statement or warranty deed to put in the file and send to corporate A/R to change name and address for maintenance coupons. * Maintains inventory of common areas keys, transmitters and key fobs for residents and re-order as needed following established procedures. * Follows safety procedures and maintains a safe work environment. * Demonstrates excellent customer service, communication, and time management skills. * Proofreads the monthly newsletter, assists with weekly communication. * Maintains daily log, records, and forms. * Monitors and controls access to the building. * Greets and directs residents, guests, and invitees. Skills & Qualifications: * Associates degree with concentration in business preferred, or equivalent combination of education and experience. * Three (3) to Five (5) plus years of related work experience. * Computer literacy: Intermediate proficiency in Microsoft Windows software. * Must possess strong administrative background. * Strong working knowledge of customer service principles and practices. * Excellent interpersonal, office management and communications skills. * Self-starter with excellent communication, interpersonal and customer service and telephone skills. * Bilingual candidates preferred. Physical Requirements: * Physical demands include ability to lift up to 50 lbs. * Standing, sitting, walking and occasional climbing. * Required to work at a personal computer for extended periods of time. * Talking on the phone for extended periods of time. * Ability to detect auditory and/or visual emergency alarms. * Ability to work extended/flexible hours, weekend, and attend Board meetings as required. * Driving when necessary. Schedule: Monday through Friday, 8:00am to 5:00pm What We Offer: As a full-time non-exempt associate, you will be eligible for full comprehensive benefits to include your choice of multiple medical plans, dental, and Vision. In addition, you will be eligible for time off benefits, paid holidays, and a 401k with company match. Occasional travel may be required to attend training and other company functions. Compensation: $23.00 - $25.00 per hour Disclaimer: The above information in this description has been designed to indicate the general nature and level of work performed by employees within this classification. It is not designed to contain or be interpreted as a comprehensive inventory of all duties, responsibilities, and qualifications required of employees assigned to this job. This is not an all-inclusive job description; therefore, management has the right to assign or reassign schedules, duties, and responsibilities to this job at any time. #LI-KS1

Salary:$17.00 - $18.00 per hour Details Operations Specialist (Medical Records Specialist) Join a Company That Puts People First! Aveanna Healthcare is one of the nation's largest private duty nursing companies, continuing to grow and innovate. We pride ourselves on fostering a workplace culture that values diversity, encourages collaboration, and supports our team members every step of the way. What Makes Aveanna Different? Award-Winning Culture * Recognized in Indeed's Work Wellbeing Top 100 Companies of 2024 * Named Best Company for Work-Life Balance, Happiest Employees, Best Culture, and Best CEO by Comparably in 2024 Comprehensive Benefits Package * Health, Dental, Vision, and Company-paid Life Insurance * Paid Holidays, Vacation Days, and Sick Days * Quarterly Bonus Opportunities * Mileage Reimbursement * 401(k) Savings Plan with Employer Matching * Employee Stock Purchase Plan with a 15% Discount * Tuition Discounts and Reimbursement Program (conditions apply) * Nationwide Presence with Advancement Opportunities * Employee Recognition Programs and Relief Fund * Structured New Hire Orientation * Employee Resource Groups for Community and Support Position Details * Compensation: $17+ hourly, PLUS quarterly bonuses. * Schedule: Monday-Friday, daytime hours; full-time with on-call rotations. * Location: 8659 Baypine Rd. Jacksonville, FL 32256 Suite 100 Responsibilities of the Operations Specialist * Customer Service Support: Deliver top-level service to internal and external clients for all clinical operational support activities at the branch. * General Office Duties: Manage tasks such as scanning, filing, handling incoming calls, emails, and faxes, distributing mail, processing invoices, and ordering office supplies. * Compliance Coordination: Support recruiting and onboarding efforts, maintain personnel files, ensure credentialing, and assist with risk management processes. * Medical Records Management: Perform data entry, organize and distribute physician plans of care, and uphold communication standards within the office. * Payroll Assistance: Review weekly timesheets, audit payroll files, and serve as the primary contact for caregiver payroll inquiries. Qualifications of the Operations Specialist * High School Diploma or equivalent required; College Degree is a PLUS. * Experience in payroll and/or human resources is highly preferred. * Proficient in Microsoft Office Suite, with strong skills in Word and Excel. * Team player with excellent organizational skills and the ability to multitask effectively. * Home health experience is a PLUS. * Proficiency in English; bilingual skills are a PLUS. Note: As an employer receiving Medicare and Medicaid funds, Aveanna employees must comply with all health-related requirements, including vaccinations and testing, subject to medical or religious exemptions. Take the Next Step in Your Career! Join a team where you can grow, lead, and make a real difference in the lives of others. Apply now to become part of Aveanna's supportive and dynamic environment! As an employer accepting Medicare and Medicaid funds, employees must comply with all health-related requirements in all relevant jurisdictions, including required vaccinations and testing, subject to exemptions for medical or religious reasons as appropriate.

This position is being hired through our temp agency partner, Spherion. The candidate selected for this role will be onboarded and employed through Spherion and assigned to Santa Fe College. The schedule is Monday-Thursday from 7:00AM-10:00AM for up to 15 hours per week. The hourly rate is $16.04. The Disabilities Resource Center (DRC) provides services to Santa Fe College's (SF) students with disabilities. The goal of the DRC is to ensure that students with disabilities are afforded an equal opportunity to fully participate in all aspects of life at SF. The DRC serves students with a wide array of disabilities and seeks to provide valuable information for students, parents, faculty and staff related to various responsibilities, services and programs. The Administrative Support Specialist provides support for the DRC, including the DRC testing center. This position is responsible for assisting with morning operations, such as opening the center, preparing test materials, and performing other general administrative duties. This position interacts regularly with students, faculty, staff, and visitors and is expected to be organized, professional, and customer service oriented. Job Description Responsibilities and Duties Include: * Greets visitors, answers phones, responds to inquiries, and resolves routine administrative problems based on established college policies, making appropriate referrals as needed. * Provides support for day-to-day operations and for test and exam accommodations, which includes communication with faculty. * May assist in setting testing appointments for students. * Provides positive student interaction by quickly responding to student questions and requests for information. * Performs a wide variety of administrative tasks including data entry and the drafting, editing, and revision of letters, reports, and other materials. * Performs various administrative support functions including printing, room scheduling, and submitting work orders. * Collaborates with DRC staff to ensure tasks are accomplished and needs are met. * Complies with all published College Rules, procedures, guidelines, and laws/regulations governing public employees, including but not limited to those related to document retention and destruction, FERPA, and confidentiality. * Strictly honors the privacy, security, and confidentiality of records and other sensitive information according to appropriate state, federal, and college regulations, policies, and procedures. * Provides service excellence through courteous, informed, accessible, and professional engagement. * Performs other administrative duties as assigned. QUALIFICATIONS Required: A high school diploma or equivalent. Additional Requirements: A criminal background check will be conducted. Preferred: One (1) year of work experience General Knowledge, Skills, and Abilities * Ability to work successfully in a multi-cultural environment. * Adaptability to Change - able to be flexible and supportive, able to positively and proactively assimilate change in rapid growth environment. * Communication - able to effectively communicate in a professional, diplomatic, empathetic, and tactful manner using preferred method and level as applicable to the job. * Customer Service - ability to respond promptly and courteously to all questions from students and faculty, demonstrating patience and persistence when helping students with little or no computer skills. * Ethics - able to demonstrate integrity, professionalism, civility, and a high degree of ethics in all job-related actions. * Organization & Time Management - able to plan, schedule, and organize tasks related to the job to achieve goals within or ahead of established time frames. * Problem Solving - proven skills in identifying issues, determining their cause, developing creative solutions, and following through with implementing resolutions. * Team Orientation & Interpersonal - highly motivated team-player with ability to develop and maintain collaborative relationships with all levels within and external to the organization. * Relationship Management - able to personally provide high level of interactive service to others, building relationships and addressing identified needs. * Detail Oriented - Proven accuracy and attention to detail. * Multi-task - Ability to expeditiously organize, coordinate, manage, prioritize, and perform multiple tasks simultaneously to swiftly assess a situation, determine a logical course of action, and apply the appropriate response. If you are a retiree of the Florida Retirement System (FRS), please check with the FRS on how your current benefits will be affected if you are re-employed with the State of Florida. Your current retirement benefits may be canceled, suspended or deemed ineligible depending upon the date of your retirement. Santa Fe College (SF) is committed to maintaining a work and educational environment that embraces diversity and where no member of the college community is excluded from participation in, denied the benefits of, or subject to discrimination in any college program or activity based on: their race, ethnicity, national origin, color, religion, age, disability, sex, pregnancy status, gender identity, sexual orientation, marital status, genetic information, political opinions or affiliations, or veteran status. This commitment applies to employees, volunteers, students, and, to the extent possible, to third parties, applicants for admission, applicants for employment, and the general public. sfcollege.edu/eaeo Inquiries regarding non-discrimination policies or concerns about discrimination or harassment, including concerns about sexual harassment or sexual violence under Title IX, should be directed to: **************************** Santa Fe College reserves the right to extend deadlines and/or not to offer advertised positions. Preference will be given to eligible veterans and spouses of veterans.

Our client is a premier Florida-based boutique litigation firm with an immediate need for an experienced senior legal secretary/executive assistant to support the firm's name partners in Jacksonville. All candidates for this opportunity must have 10+ years of law firm experience in the litigation space and be accustomed to supporting an active trial practice. This firm offers the best of Florida trial firm practice: interesting cases of state and national importance, a collegial office environment, and competitive compensation and benefits. For more information on this outstanding Jacksonville opportunity, please contact us today at recruitment@ehplegal. com

This position is being hired through our temp agency partner, Spherion. The candidate selected for this role will be onboarded and employed through Spherion and assigned to Santa Fe College. The schedule is Monday-Thursday from 7:00AM-10:00AM for up to 15 hours per week. The hourly rate is $16.04. The Disabilities Resource Center (DRC) provides services to Santa Fe College's (SF) students with disabilities. The goal of the DRC is to ensure that students with disabilities are afforded an equal opportunity to fully participate in all aspects of life at SF. The DRC serves students with a wide array of disabilities and seeks to provide valuable information for students, parents, faculty and staff related to various responsibilities, services and programs. The Administrative Support Specialist provides support for the DRC, including the DRC testing center. This position is responsible for assisting with morning operations, such as opening the center, preparing test materials, and performing other general administrative duties. This position interacts regularly with students, faculty, staff, and visitors and is expected to be organized, professional, and customer service oriented. Job Description Responsibilities and Duties Include: Greets visitors, answers phones, responds to inquiries, and resolves routine administrative problems based on established college policies, making appropriate referrals as needed. Provides support for day-to-day operations and for test and exam accommodations, which includes communication with faculty. May assist in setting testing appointments for students. Provides positive student interaction by quickly responding to student questions and requests for information. Performs a wide variety of administrative tasks including data entry and the drafting, editing, and revision of letters, reports, and other materials. Performs various administrative support functions including printing, room scheduling, and submitting work orders. Collaborates with DRC staff to ensure tasks are accomplished and needs are met. Complies with all published College Rules, procedures, guidelines, and laws/regulations governing public employees, including but not limited to those related to document retention and destruction, FERPA, and confidentiality. Strictly honors the privacy, security, and confidentiality of records and other sensitive information according to appropriate state, federal, and college regulations, policies, and procedures. Provides service excellence through courteous, informed, accessible, and professional engagement. Performs other administrative duties as assigned. QUALIFICATIONS Required: A high school diploma or equivalent. Additional Requirements: A criminal background check will be conducted. Preferred: One (1) year of work experience General Knowledge, Skills, and Abilities Ability to work successfully in a multi-cultural environment. Adaptability to Change - able to be flexible and supportive, able to positively and proactively assimilate change in rapid growth environment. Communication - able to effectively communicate in a professional, diplomatic, empathetic, and tactful manner using preferred method and level as applicable to the job. Customer Service - ability to respond promptly and courteously to all questions from students and faculty, demonstrating patience and persistence when helping students with little or no computer skills. Ethics - able to demonstrate integrity, professionalism, civility, and a high degree of ethics in all job-related actions. Organization & Time Management - able to plan, schedule, and organize tasks related to the job to achieve goals within or ahead of established time frames. Problem Solving - proven skills in identifying issues, determining their cause, developing creative solutions, and following through with implementing resolutions. Team Orientation & Interpersonal - highly motivated team-player with ability to develop and maintain collaborative relationships with all levels within and external to the organization. Relationship Management - able to personally provide high level of interactive service to others, building relationships and addressing identified needs. Detail Oriented - Proven accuracy and attention to detail. Multi-task - Ability to expeditiously organize, coordinate, manage, prioritize, and perform multiple tasks simultaneously to swiftly assess a situation, determine a logical course of action, and apply the appropriate response. If you are a retiree of the Florida Retirement System (FRS), please check with the FRS on how your current benefits will be affected if you are re-employed with the State of Florida. Your current retirement benefits may be canceled, suspended or deemed ineligible depending upon the date of your retirement. Santa Fe College (SF) is committed to maintaining a work and educational environment that embraces diversity and where no member of the college community is excluded from participation in, denied the benefits of, or subject to discrimination in any college program or activity based on: their race, ethnicity, national origin, color, religion, age, disability, sex, pregnancy status, gender identity, sexual orientation, marital status, genetic information, political opinions or affiliations, or veteran status. This commitment applies to employees, volunteers, students, and, to the extent possible, to third parties, applicants for admission, applicants for employment, and the general public. sfcollege.edu/eaeo Inquiries regarding non-discrimination policies or concerns about discrimination or harassment, including concerns about sexual harassment or sexual violence under Title IX, should be directed to: **************************** Santa Fe College reserves the right to extend deadlines and/or not to offer advertised positions. Preference will be given to eligible veterans and spouses of veterans.

The Administrative Support Specialist will be responsible for providing administrative support functions for the Dean of the School of Creative Arts & Letters, School of Liberal Arts & Sciences, and the Office of Academic Affairs. The Specialist will also assist other departments with troubleshooting, special projects, and tasks during high work volume seasons of the academic calendar year as assigned by Academic Affairs.

The Administrative Support Specialist will be responsible for providing administrative support functions for the Dean of the School of Creative Arts & Letters, School of Liberal Arts & Sciences, and the Office of Academic Affairs. The Specialist will also assist other departments with troubleshooting, special projects, and tasks during high work volume seasons of the academic calendar year as assigned by Academic Affairs. MINIMUM QUALIFICATIONS: • High School diploma, plus 2 years of relevant professional experience. • Ability to function at a high skill level in support of a variety of department heads. • Able to be proactive and anticipate needs. • Flexibility in changing tasks as needed. • Excellent communication and strong interpersonal skills with the ability to relate well with diverse populations. • are essential. • Demonstrate quality decision-making. • Advanced skills using Microsoft Office programs, particularly Outlook, Word, Excel, and PowerPoint. CHARACTERISTICS PREFERRED: • Ability to treat confidential information with discretion. • Ability to multi-task and work well under pressure. • Ability to take direction and work with others as part of a team. PREFERRED QUALIFICATIONS: • 5 years of administrative experience preferred. • Experience providing administrative support in a higher education environment desirable. WORKING CONDITIONS AND PHYSICAL REQUIREMENTS: • Sedentary work: Exerting up to 10 pounds of force occasionally and/or negligible amount of force frequently to lift, carry, push, pull or otherwise move objects. Sedentary work involved sitting most of the time and occasionally walking and standing. • Climbing, walking, crouching, repetitive motions, and ability to communicate appropriately with students/colleagues • Occasional hours outside the normal College work day. ESSENTIAL FUNCTIONS: • Provide and manage various administrative tasks for the Deans of SCAL and SLAS including managing calendars, scheduling meetings, coordinating travel arrangements, processing travel expenses, and reimbursements, maintaining school budget records, preparing school meeting materials, and providing support at events, and engagements. • Manage donor funds. • Assist with organizing and taking minutes at meetings as directed by School Deans. • Conduct research and prepare background materials, and reports for School Deans on special projects and presentations. • Manage and monitor email and correspondence. • Maintain a system that alerts to upcoming deadlines on incoming requests or events. • Manage travel arrangements as needed, including arranging appropriate travel, visas, agendas, and necessary contacts, assembling supplies, and preparing itineraries. • Coordinate faculty development requests and assist with processing reimbursements. • Coordinate collection of faculty evaluation materials. • Input maintenance requests for faculty within school as needed (i.e., facility problems, garbage removal, office cleaning, paper stock delivery, etcetera). • Maintain office supplies and printer needs for faculty within school; replenish stock through Procurement System charged to each department. • Manage faculty copiers in Kenan, Riberia, and Ovieda (stock, trouble shoot, etcetera). • Proctor exams requested by adjunct faculty for individual students through the FAST website. o Retrieve, store, and return exams in a secure and timely manner. o Coordinate appointment times for all students needing exam proctoring. o Provide testing accommodation as needed. o Notify adjunct faculty of exam proctoring appointments and exam completion. o Track total number of exams proctoring per semester. • Assist with coordinating faculty office moves and new office setups. • Provide support to the Office of Academic Affairs including Administrative Assistants in the Division of Academic Affairs as seasonal projects arise (e.g., coverage, faculty evaluations/contracts, dean's EOY reception, fall and spring dean's/president's list mailing, commencement-related tasks, academic dismissals, faculty candidate travel, and faculty office moves). • Coordinate schedule changes, including but not limited to, requests for time off, with the Executive Assistant. • Maintain strict confidentiality on all matters involving the Office of Academic Affairs, departments, faculty, and staff. • Understand organizational policies and procedures necessary to ensure appropriate decision-making protocols are followed. • Cultivate and maintain strong relationships with professional colleagues across the college to stay informed of activities relating to college programs and initiatives, apprising Academic Affairs of issues when deemed necessary. • Resolve routine and complex inquiries, referring inquiries to the appropriate person when necessary and following up to ensure resolution. • Manage special projects as directed by the Executive Assistant to the Vice President of Academic Affairs involving the exercise of discretion and judgment, with the authority to make independent decisions on matters that affect Academic Affairs as a whole or to a significant degree. • Performs other duties as assigned through Academic Affairs. ADDITIONAL RESPONSIBILITIES: • Performs other related duties as assigned. The omission of specific duties does not preclude the supervisor from assigning duties that are logically related to the position.