Executive assistant jobs in Midvale, UT

The Administrative Assistant is responsible for providing essential support to help achieve overall company goals. This position requires flexibility, strong organizational skills, and the ability to coordinate multiple priorities across departments, including Human Resources, Accounting, Payroll, and Management. The ideal candidate will be detail-oriented, dependable, and able to handle sensitive information with professionalism and discretion. Duties and Responsibilities Answer and direct phone calls to the appropriate departments or staff. Perform general administrative and clerical duties to support daily operations. Maintain confidentiality when handling sensitive company or employee information. Assist with payroll processing and related reporting. Support the hiring process by reviewing applications, managing resumes, and assisting with onboarding new employees. Provide employee assistance related to benefits and general HR inquiries. Support Accounts Payable functions, including data entry and invoice coordination. Prepare and process reports as requested by management. Provide backup support to administrative staff as needed. Perform additional duties and special projects as assigned to support company goals. Qualifications Knowledge of office management systems, procedures, and administrative practices. Excellent time management skills with the ability to multitask and prioritize effectively. High attention to detail and strong problem-solving abilities. Strong written and verbal communication skills; bilingual ability is a plus. Proficiency in Microsoft Outlook, Word, and Excel, with an interest in learning new programs and processes. Ability to work independently as well as collaboratively in a team environment. Must be able to pass a pre-employment background check and drug screening.

Meta is seeking an experienced Executive Administrative Partner to support Directors in the Meta leadership team. The person in this role will need to be a masterful problem-solver and an organizational force given complex calendaring and heavy travel planning. Additionally, the ideal candidate will have exceptional communication skills, and will be resourceful in building relationships across the larger Meta ecosystem. This position is full-time. **Required Skills:** Executive Administrative Partner Responsibilities: 1. Coordinate internal and external meetings 2. Manage complex calendar set-up and movement 3. Prepare expense reports and purchase requisitions 4. Coordinate both domestic and international travel arrangements 5. Organize space planning, strategic offsite events and team all-hands meetings 6. Build cross-functional relationships between departments 7. Partner closely with team lead admins 8. Communicate key organizational and company updates to admins and cross-functional partners 9. General office duties as needed **Minimum Qualifications:** Minimum Qualifications: 10. 4+ years of relevant experience providing administrative support to 1 or more executives 11. 4+ years of relevant experience coordinating travel logistics on behalf of 1 or more executives 12. 4+ years of relevant calendar management and expense report management experience for 1 or more executives 13. Experience prioritizing multiple projects 14. Experience with Microsoft Office and Google Suite **Preferred Qualifications:** Preferred Qualifications: 15. Experience organizing offsite events and team building activities 16. Experience supporting cross-regional teams 17. Experience multitasking and changing direction quickly 18. Experience ensuring confidentiality and discretion in all partnerships **Public Compensation:** $40.38/hour to $55.48/hour + bonus + equity + benefits **Industry:** Internet **Equal Opportunity:** Meta is proud to be an Equal Employment Opportunity and Affirmative Action employer. We do not discriminate based upon race, religion, color, national origin, sex (including pregnancy, childbirth, or related medical conditions), sexual orientation, gender, gender identity, gender expression, transgender status, sexual stereotypes, age, status as a protected veteran, status as an individual with a disability, or other applicable legally protected characteristics. We also consider qualified applicants with criminal histories, consistent with applicable federal, state and local law. Meta participates in the E-Verify program in certain locations, as required by law. Please note that Meta may leverage artificial intelligence and machine learning technologies in connection with applications for employment. Meta is committed to providing reasonable accommodations for candidates with disabilities in our recruiting process. If you need any assistance or accommodations due to a disability, please let us know at accommodations-ext@fb.com.

Executive Assistant to CEO @ Beagle Salt Lake City, Utah At Beagle, we're helping to build the world's first fully automated insurance carrier. Our parent company, Corgi is rebuilding the $1T+ insurance industry from the ground up using AI. We're not just building a company; we're building infrastructure for the next hundred years. If you've built things from scratch and know what it means to move fast and own outcomes, we want you on the team. We're well-funded and backed by top investors, providing the resources you wish you had when building your own business. We don't care about traditional roles or titles - just that you're smart, proactive, and bring the same founder-level ownership and drive to help us build something massive. Our CEO is driving a massive mission, and we're hiring a world-class Executive Assistant to help make it happen. This isn't a standard admin job. It's a high-impact role at the center of decisions, operations, and execution. What You'll Do Manage the CEO's calendar, inbox, travel, and daily priorities. Ruthlessly protecting time and focus. Act as a key partner: prepare agendas, briefings, follow-ups, and ensure decisions turn into action. Communicate with investors, partners, and internal teams on behalf of the CEO. Clear, polished, and professional. Drive special projects, coordinate strategic initiatives, and keep cross-functional work on track. Maintain strict confidentiality and operate with sound judgment at all times. What We're Looking For 4+ years supporting a CEO, founder, or senior executive in a high-growth or fast-paced environment. Master organizer and multitasker - excellent judgment, prioritization, and attention to detail. Strong communicator - sharp writing skills and executive-level presence. Highly proactive and resourceful - anticipates needs before they're spoken. Comfortable with rapid change, ambiguity, and high expectations. Expectations Monday-Friday, 8AM-6PM (in person) Saturday: 11AM-3PM (in person) Compensation Base: $70,000-$100,000 Benefits kicking in December Free housing available Why Join You'll work side-by-side with the CEO on the most important decisions shaping the company. This role offers unmatched visibility, influence, and growth potential in a company reshaping a $1T industry.

Performs advanced, diversified, and confidential secretarial and administrative duties requiring broad and comprehensive experience, skills, and knowledge of organizational policies and practices. Provides extraordinary secretarial services to executive-level staff in the Presiding Bishopric Offices. This role is 100% in the office. Employees at this level work independently with minimal supervision and a high degree of autonomy. Work duties are typically complex in nature, requiring a high degree of professional-level communication, discretion, and problem-solving skills. Responsibilities also require making intermediately complex non-routine decisions using initiative, originality, ingenuity, and sound judgment to resolve diverse and complex issues and requests in a proactive way. Only the most complex issues are referred to higher levels. Responsibilities include: * Composes, edits, and prepares correspondence, memoranda, reports, agendas, and documents. * Compiles and evaluates complex data/information from multiple sources and prepares correspondence, documents, and reports (including creating charts and graphs). May also perform research and conduct analysis on data. * Coordinates programs, projects, and/or processes specific to assignment or leader being supported following up on project details and activities and ensuring that deadlines are met. * Serves as an administrative liaison between senior leadership and other key leaders both internally and externally. * Screens telephone calls, written correspondence, and visitors and resolves routine and complex inquiries. * Maintains and updates calendars, schedules and coordinates meetings, and makes travel arrangements. * Prepares and distributes minutes of meetings. * Assists in the organization of large group events * Provides support within an environment of strict confidentiality. * May administer internal and external purchasing, deposits, and other financial matters * May assist in budget preparation and control activities including monitoring project or department budgets and keeping management appraised of budgetary status. Required: * Bachelor's Degree and 7+ years related experience, or any combination of equivalent education and related experience totaling at least 11 years. * Advanced communication skills both verbally and in writing * Advanced research, analytical, and data summation abilities * Advanced experience with Microsoft Office software especially Word, Excel, PowerPoint, and Outlook * Excellent interpersonal skills * Ability to work with sensitive and highly confidential information * Strong independent analysis and good judgment * Broad knowledge of the organization's structure, functions, and key personnel * Working knowledge of Church doctrine, policies, and procedures. * To successfully perform the essential functions of the job there may be physical requirements which need to be met such as sitting for long periods of time, moving about the office to deliver mail and other items, and using computer monitors/equipment

**_What IT Infrastructure & System Administration contributes to Cardinal Health_** Information Technology oversees the effective development, delivery, and operation of computing and information services. This function anticipates, plans, and delivers Information Technology solutions and strategies that enable operations and drive business value. IT Infrastructure & System Administration develops, implements and governs standard IT policies and procedures and oversees the enterprise infrastructure. This job family assesses system health, manages system resources, and provides operational support for the organization's databases. IT Infrastructure & System Administration also manages the organization's server and storage environments and operations, including selecting and managing virtual and physical vendors. We are seeking a highly skilled **Business Analyst** with expertise in **ServiceNow Enterprise Architecture Workspace** and **Configuration Management Database (CMDB)** . In this role, you will act as a bridge between business stakeholders and technical teams, ensuring accurate configuration data and enabling enterprise architecture insights that drive IT service excellence. **Key Responsibilities** **Project & Stakeholder Management** + Develop and maintain project plans, track progress, and communicate updates to stakeholders. + Manage expectations and align deliverables with IT policies, resource constraints, and best practices. **Requirements Gathering & Analysis** + Collaborate with stakeholders to gather and analyze business requirements for EA Workspace and CMDB. + Create process flows, data models, and wireframes to document requirements clearly. + Translate business needs into functional specifications and user stories. **ServiceNow Expertise** + Configure and optimize CMDB data models to ensure data integrity and compliance with enterprise architecture standards. + Support CI lifecycle management and maintain accurate CI relationships. + Work closely with ServiceNow developers and architects to implement solutions. + Conduct surveys, gap analysis and recommend improvements to existing ServiceNow processes. **Testing, Documentation and Training** + Create and execute test cases; manage UAT and obtain user acceptance sign-off. + Maintain documentation including workflows, data dictionaries, and training materials. + Leverage business knowledge to drive process improvements and enhance system usability. + Provide trainings to stakeholders **_Qualifications_** + 4-8 years of experience, preferred as a Business Analyst in ITSM environments. + Bachelor's degree in related field, or equivalent work experience, preferred + Minimum 2 years hands-on experience with **ServiceNow EA Workspace (Application Portfolio Management)** , **CSDM** , and **CMDB** modules. + ServiceNow certifications (CSA, CIS for CMDB/APM). + ITIL v3/V4 Foundation certification. + Experience implementing systems using Agile methodology. + Strong analytical, problem-solving, and communication skills. + Proficiency in tools such as Lucid charts, MS Word, MS Excel, and collaborative platforms like Google Drive. **_What is expected of you and others at this level_** + Applies comprehensive knowledge and a thorough understanding of concepts, principles, and technical capabilities to perform varied tasks and projects + May contribute to the development of policies and procedures + Works on complex projects of large scope + Develops technical solutions to a wide range of difficult problems + Solutions are innovative and consistent with organization objectives + Completes work; independently receives general guidance on new projects + Work reviewed for purpose of meeting objectives + May act as a mentor to less experienced colleagues **Anticipated salary range:** $80,900 - $127,050 **Bonus eligible:** No **Benefits:** Cardinal Health offers a wide variety of benefits and programs to support health and well-being. + Medical, dental and vision coverage + Paid time off plan + Health savings account (HSA) + 401k savings plan + Access to wages before pay day with my FlexPay + Flexible spending accounts (FSAs) + Short- and long-term disability coverage + Work-Life resources + Paid parental leave + Healthy lifestyle programs **Application window anticipated to close:** 12/31/2025 *if interested in opportunity, please submit application as soon as possible. The salary range listed is an estimate. Pay at Cardinal Health is determined by multiple factors including, but not limited to, a candidate's geographical location, relevant education, experience and skills and an evaluation of internal pay equity. _Candidates who are back-to-work, people with disabilities, without a college degree, and Veterans are encouraged to apply._ _Cardinal Health supports an inclusive workplace that values diversity of thought, experience and background. We celebrate the power of our differences to create better solutions for our customers by ensuring employees can be their authentic selves each day. Cardinal Health is an Equal_ _Opportunity/Affirmative_ _Action employer. All qualified applicants will receive consideration for employment without regard to race, religion, color, national origin, ancestry, age, physical or mental disability, sex, sexual orientation, gender identity/expression, pregnancy, veteran status, marital status, creed, status with regard to public assistance, genetic status or any other status protected by federal, state or local law._ _To read and review this privacy notice click_ here (***************************************************************************************************************************

What You'll Do Jobsite Startup Support * Travel to new project locations for 1-3 weeks to reduce startup pressure on construction teams. (roughly 2-6 times per year) * Secure short and long-term housing for crews: research options, meet with landlords, negotiate terms, and finalize agreements. * Assist with move-in tasks such as coordinating furniture, household essentials, utilities, cleaning, etc. * Establish jobsite travel and housing procedures for incoming team members. * Support onboarding logistics for new projects and new hires. Serve as a resource. Both locally and remotely, to remove logistical burdens from project teams. Executive & Operational Support * Manage calendars, meeting prep, follow-ups, and communication for RLW Operation's senior leadership. * Prepare and maintain spreadsheets, trackers, logs, and reports that support operations. * Assist in assembling presentations, packets, and documentation for leadership, team and clients. * Assist in coordinating company events and training sessions. * Perform miscellaneous tasks and data-related work to help the operations team stay ahead. * Build and maintain strong working relationships with project managers, superintendents, field teams, clients and vendors. What Makes You a Strong Fit * Someone comfortable working independently-both in the office and on remote job sites. * A person who enjoys solving problems, negotiating, and figuring things out on the fly. * Strong organization and communication skills. * Ability to travel several times per year for extended (1-3 week) rotations. * A service-minded approach-willing to step in wherever needed to support the division. Required * 3-5 years of experience in administrative, executive support, or office coordination roles * Strong spreadsheet skills (Excel, Google Sheets, formulas, data tracking) * Experience coordinating complex travel for multiple people * Ability to travel at least once per month * Strong communicator who can confidently interact with executives and entry-level craft workers * Comfortable pushing back, following up, and holding people accountable Preferred * Experience in construction, engineering, manufacturing, or other rugged field environments * Familiarity with supporting project-based or field-based teams We are an equal opportunity employer: We do not discriminate based on race, color, national origin, religion, creed, sex, sexual orientation, gender identity, disability, age, genetic information, marital status, military status, membership or activity in a local human rights commission, or status with regard to public assistance, or any other characteristic protected by applicable law. #LI-ER1

Performs advanced, diversified, and confidential secretarial and administrative duties requiring broad and comprehensive experience, skills, and knowledge of organizational policies and practices. Provides extraordinary secretarial services to executive-level staff in the Presiding Bishopric Offices. This role is 100% in the office. Required: • Bachelor's Degree and 7+ years related experience, or any combination of equivalent education and related experience totaling at least 11 years. • Advanced communication skills both verbally and in writing • Advanced research, analytical, and data summation abilities • Advanced experience with Microsoft Office software especially Word, Excel, PowerPoint, and Outlook • Excellent interpersonal skills • Ability to work with sensitive and highly confidential information • Strong independent analysis and good judgment • Broad knowledge of the organization's structure, functions, and key personnel • Working knowledge of Church doctrine, policies, and procedures. • To successfully perform the essential functions of the job there may be physical requirements which need to be met such as sitting for long periods of time, moving about the office to deliver mail and other items, and using computer monitors/equipment Employees at this level work independently with minimal supervision and a high degree of autonomy. Work duties are typically complex in nature, requiring a high degree of professional-level communication, discretion, and problem-solving skills. Responsibilities also require making intermediately complex non-routine decisions using initiative, originality, ingenuity, and sound judgment to resolve diverse and complex issues and requests in a proactive way. Only the most complex issues are referred to higher levels. Responsibilities include: • Composes, edits, and prepares correspondence, memoranda, reports, agendas, and documents. • Compiles and evaluates complex data/information from multiple sources and prepares correspondence, documents, and reports (including creating charts and graphs). May also perform research and conduct analysis on data. • Coordinates programs, projects, and/or processes specific to assignment or leader being supported following up on project details and activities and ensuring that deadlines are met. • Serves as an administrative liaison between senior leadership and other key leaders both internally and externally. • Screens telephone calls, written correspondence, and visitors and resolves routine and complex inquiries. • Maintains and updates calendars, schedules and coordinates meetings, and makes travel arrangements. • Prepares and distributes minutes of meetings. • Assists in the organization of large group events • Provides support within an environment of strict confidentiality. • May administer internal and external purchasing, deposits, and other financial matters • May assist in budget preparation and control activities including monitoring project or department budgets and keeping management appraised of budgetary status.

Job Title: Executive Assistant Job Type: Full-Time Our Mission Blackrock Neurotech is 100% focused on improving human lives through neuroscience research and technology. The passion and dedication behind this mission has nurtured a dynamic, enjoyable and fulfilling corporate environment in which learning, and growth are commonplace. We operate in an innovative field that requires our staff to meet the highest standards. Every step of the way, we encourage one another by providing continuous motivation and promoting a healthy work environment. Community Contributions Not only are Blackrock's employees committed to improving lives through their work, but many also strive to improve the community by volunteering in their spare time. Our efforts vary from donating blood and feeding the hungry to volunteering at the Utah Food Bank. We also value community education -teaching science labs to children, coaching sports teams, and teaching first aid courses. We take pride in our employee's extracurricular activities that contribute to the betterment of local communities. Disclosure In order to provide a safe and productive work environment, all offers of employment at Blackrock Neurotech are contingent upon a thorough background check. A criminal history will not automatically disqualify a candidate from an offer of employment. About the role Blackrock is seeking a highly experienced and professional Executive Assistant to provide high-level administrative support to the Executive team. This role requires exceptional judgment, superior organizational skills, and the ability to manage complex scheduling, communications, and confidential information. The Executive Assistant will proactively anticipate the needs of Executives, ensuring seamless operations across executive functions and contributing to overall organizational efficiency. The ideal candidate will demonstrate advanced experience supporting senior leadership, managing competing priorities, and handling sensitive information with the highest level of discretion. Onsite required in our office located in Salt Lake City. What you'll do * Maintain, update, and optimize complex calendars and schedules for the Executive team. * Arrange domestic and international travel, including itineraries, logistics, and lodging. * Serve as a liaison between Executives and internal/external stakeholders, ensuring timely responses and follow-up actions. * Monitor and prioritize incoming communications on behalf of Executives. * Handle confidential and sensitive information with the highest level of discretion, maintaining security and professionalism at all times. * Assist with special projects, research, and preparation of briefing materials. * Support general executive administrative functions, including document management, meeting preparation, catering coordination, and visitor support. * Maintain accurate and organized records, files, and documentation systems. * Collaborate with the Director of Administration and Employee Experience to ensure alignment on priorities and workflow. Qualifications & Requirements * Associate or bachelor's degree in business administration or related field preferred. * Minimum of five years of experience as an Executive Assistant, Senior Administrative Assistant, or in a similar high-level support role. * Proficiency in office software, including MS Word, Excel, Outlook, and project management tools. * Experience managing complex calendars, coordinating travel logistics, and preparing executive-level correspondence. * Strong ability to anticipate executive needs and maintain proactive communication. * Exceptional organizational, interpersonal, written, and verbal communication skills. * Outstanding time management, prioritization abilities, and attention to detail. * Demonstrated ability to maintain strict confidentiality and handle sensitive information securely. * Ability to multitask and perform effectively under pressure. Physical and Other Requirements * Ability to work in office setting * Sitting and standing while typing * Light travel may be required (5-10%)

Executive Assistant Murray, UT VLCM (pronounced val-com) is shaping the future of Enterprise technology partners. We are an IT solution provider for cybersecurity, data center infrastructure, networking, cloud, VOIP, end-user computing, audio-visual, physical security, cabling, and internet services. VLCM provides comprehensive IT solutions and services for the most complex IT environments and services organizations across the United States from all verticals and sizes. VLCM 'Gets IT Right' by partnering with various technology partners and employing the best employee talent in the industry. Our collaborative team includes brilliant and driven people with diverse interests. As a Utah Business and Salt Lake Tribune Best Place to Work Winner, we pride ourselves on being family-friendly, striking a healthy work-life balance, and promoting an open and supportive working environment. With our dedication to Getting IT Right, cultivating lifelong customers, and caring for our entire VLCM team, we are poised to continue our growth this year and beyond. JOB DESCRIPTION The Executive Assistant will provide high-level administrative support to the CEO of the company. This individual will manage daily operations, coordinate schedules, and facilitate communication to ensure the President's efficiency and effectiveness. The ideal candidate will be proactive, highly organized, and capable of handling sensitive information with discretion. This is an in office position. WHAT YOU'LL GET TO DO Manage and prioritize the President's calendar, including scheduling meetings, appointments, and travel arrangements. Prepare agendas, reports, and presentations for meetings and executive-level discussions. Handle correspondence, including drafting emails, letters, and other communications on behalf of the President. Assist in planning and executing strategic projects and initiatives. Track deadlines, milestones, and deliverables for ongoing projects. Facilitate interdepartmental communication and ensure alignment on objectives. Coordinate executive meetings, including preparation of materials, logistical arrangements, and follow-up on action items. Record minutes and distribute to relevant stakeholders promptly. Serve as a liaison between the President and internal/external stakeholders, ensuring clear and timely communication. Screen calls, visitors, and requests to prioritize engagements. Handle sensitive information and maintain confidentiality at all times. Support HR-related matters or confidential projects as required. Ensure smooth day-to-day operations of the President's office. Maintain files, records, and organizational systems for efficiency. Arrange domestic and international travel plans, including flights, accommodations, and itineraries. Prepare expense reports and ensure timely reimbursement. Provide insights on improving operational efficiency. Conduct research and compile data to support decision-making processes. WHAT WE'RE LOOKING FOR Bachelor's degree in Business Administration, Communications, or related field (preferred). Minimum 5 years of experience in an executive assistant or similar role, preferably in a technology-related industry. Exceptional organizational and multitasking skills. Proficient in Microsoft Office Suite, project management tools, and communication platforms. Strong written and verbal communication skills. Ability to work independently and proactively solve problems. High level of professionalism, confidentiality, and attention to detail. WHAT WE OFFER Find more work-life integration with work-from-home and remote opportunities Enjoy nonstop engagement and autonomy to do your job - no micromanaging A fun, creative environment to improve your skills, learn, and have fun A supportive leadership team and culture with strong focus on family and work-life integration We are committed to the health and safety of our people Competitive salary Full benefits (medical, dental, vision, 401k matching, wellness, etc.) Flexible Time Off Collaborating with smart coworkers that put customers first No jerks in the building! Job Posted by ApplicantPro

In an era where the world is rapidly advancing towards a cleaner future through decarbonization, Energy Exemplar's mission lies in ‘Empowering Transformative Energy Decisions'. Founded in 1999 in Adelaide, Australia, our award-winning software portfolio encompassing the modeling and simulation platform PLEXOS , Aurora, and Adapt2, is trusted by innovative organizations across the globe. Through our technology and people, we strive to enable stakeholders from across the entire energy value chain to revolutionize the energy ecosystem and to collaboratively plan and execute for a sustainable energy future with unprecedented clarity, speed, and innovation. Our impact is global and is being recognized across the industry. Some of our recent accolades include: SaaS Company of the Year (2025) - Global Business Tech Awards. Environmental Impact Award (2025) - E+E Leaders Awards. IPPAI (Independent Power Producers Association of India) Power Awards (2025) - Winners Finalist: Platts Global Energy Awards (2024) - Grid Edge category Finalist: Reuters Global Energy Transition Awards (2024) - Technologies of Change Top 50 Marketing Team (2024) - Voted by the public at the ICON Awards. How We Work Energy Exemplar is growing fast around 30% year on year and, that growth is driven by how we work. We trust our team to deliver great results from wherever they work best, whether that's at home, in the office, or on the move. We're a global team that values ownership, integrity, and innovation. You'll be supported to balance work and life in a way that works for you, and empowered to take initiative, solve problems, and make an impact, regardless of your background, location, or role. Our four core values, Customer Success, One Global Team, Integrity & Ownership, and Innovation Excellence aren't just words. They show up in how we collaborate, how we solve, and how we grow together. Position Overview The Executive Assistant / Project Manager to the Chief People Officer (CPO) is a trusted strategic partner and critical enabler of the Performance & Culture function's global success. This hybrid role combines high-level executive support, program management, and operational excellence to ensure seamless execution of strategic initiatives across regions, functions, and stakeholders. Confidentiality, trust, and professionalism are essential. The successful candidate will demonstrate exceptional judgment, precision, and proactivity - thriving in a fast-paced, global environment that demands agility, structure, and foresight. Operating as the right hand to the CPO, this individual ensures clarity, focus, and follow-through while continuously seeking opportunities to enhance efficiency and impact, including through the thoughtful use of AI and automation. Key Responsibilities Executive Partnership & Support Provide proactive, high-quality support to the Chief People Officer, including complex calendar management across global time zones and multiple stakeholder groups, anticipating conflicts and ensuring strategic prioritization. Manage international travel, meeting logistics, and event coordination with accuracy, efficiency, and foresight. Prepare, edit, and manage executive-level communications, presentations, and reports that reflect exceptional attention to detail, tone, and accuracy. Serve as a trusted confidant, managing sensitive information and conversations with the highest levels of discretion and integrity. Anticipate the CPO's needs, acting with initiative and independence to resolve challenges before they arise. Program and Project Leadership Value Creation Initiatives (VCI): Lead all VCI reporting and planning activities within a PMO framework - tracking deliverables, dependencies, and progress across global Performance & Culture initiatives. Inclusivity Program: Drive the global Inclusivity program, coordinating with stakeholders, tracking progress, and ensuring measurable outcomes aligned with organizational priorities. Vista Reporting: Collaborate with the Global Performance & Culture Team to prepare and manage all Vista reporting deliverables, ensuring accuracy, completeness, and timely submission. Board Reporting: Own and manage the delivery of Performance & Culture content for quarterly Board meetings, ensuring precision, alignment, and delivery against deadlines. Lead or support additional strategic projects on behalf of the CPO, ensuring structure, accountability, and consistent execution excellence. Operational Excellence, Continuous Improvement & AI Enablement Maintain disciplined operating rhythms for the CPO and the Performance & Culture Leadership Team, ensuring transparency, alignment, and progress tracking across time zones. Identify and implement continuous improvement opportunities across processes, workflows, and reporting frameworks to enhance team efficiency and clarity. Leverage AI tools and emerging technologies to solve complex problems, streamline administrative tasks, improve reporting accuracy, and support data-driven decision-making. Create and manage tools, templates, and systems that enhance visibility, communication flow, and operational consistency across the global Performance & Culture function. Drive a culture of accountability and excellence by modeling proactive follow-through and results-oriented execution. Key Competencies and Attributes Confidentiality & Trust: Maintains impeccable discretion and integrity at all times. Proactivity: Anticipates needs, takes initiative, and identifies improvements before being asked. Calendar Mastery: Expertly manages complex, multi-stakeholder global scheduling with foresight and precision. Resilience: Performs effectively under pressure, adapting to changing priorities and ambiguity. Global Mindset: Navigates international teams and cultural nuances with empathy and understanding. Attention to Detail: Produces consistently accurate, polished, and professional deliverables. Continuous Improvement: Constantly seeks smarter, more efficient ways to operate and deliver impact. AI & Technology Fluency: Comfortable using AI and digital tools to drive efficiency and problem-solving. Operational Rigor: Brings structure, process discipline, and accountability to all work. Collaboration: Builds strong, trusted relationships across functions, levels, and geographies. Follow-Through: Ensures every task and commitment is completed to the highest standard. Qualifications Bachelor's degree or equivalent professional experience. Interest in supporting senior executives or managing projects in a global, high-growth, or private equity-backed environment is preferred. Experience managing complex global calendars and multi-stakeholder communications. Proven ability to maintain confidentiality and exercise sound judgment in sensitive matters. Foundational project management skills, with exposure to reporting or structured project workflows (experience in PMO or transformation setting is a plus). Proficiency with Microsoft 365, Teams, PowerPoint, Excel, and project management tools. Experience using AI and digital productivity tools to improve workflows is highly desirable. Exposure to a global Performance & Culture, HR, or business transformation function is an advantage. You must be located in Adelaide, SA, Australia or Salt Lake City, UT to be considered for this position. Energy Exemplar is proud to be an equal opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all team members. We welcome applications from people of all backgrounds, experiences, identities, and abilities. Please let us know if you require accommodations at any stage of the recruitment process-we're here to support you in showcasing your full potential. Energy Exemplar respects your privacy and is committed to protecting the personal data you share during the recruitment process. This Candidate Privacy Notice explains how we collect, use, and protect your personal information when you apply for a role with us.

Job DescriptionExecutive Assistant (Operations + Adobe Illustrator) Schedule: Full-Time | Monday-Friday, 8:00 AM-5:00 PM | Onsite Compensation: $17.00-$23.00 per hour, DOE Benefits: Health insurance, PTO, paid holidays, and additional benefits About Screenplay Screenplay is one of the largest contract-only screen printing and apparel decoration companies in the Midwest. Based in Vineyard, Utah, we partner with top promotional companies nationwide and are experiencing rapid growth. We operate in a fast-paced, high-expectation environment where communication, accuracy, and follow-through matter. Our clients depend on us to get it right... and we take that responsibility seriously. This Role Is for Top Performers This position is designed for someone in the top 10% of performers when it comes to execution, reliability, and attention to detail. If you consistently take ownership, follow through without reminders, and care deeply about the quality of your work, you'll thrive here. If you need constant direction, struggle with deadlines, or prefer a slow-paced environment, this role will not be a fit. We're looking for someone who takes pride in being dependable, proactive, and trusted with important work. The Role This is not a passive assistant role. You'll be the right hand to a Senior Account Manager or Executive, helping manage high-value client accounts while owning communication flow, artwork coordination, approvals, and visual proof creation. You'll be expected to think ahead, catch issues early, and keep projects moving without being micromanaged. This role blends operations, customer communication, and Adobe Illustrator work and is critical to keeping orders accurate, on time, and professional. What You'll Own Answer and manage incoming phone calls with professionalism and confidence Create clean, accurate apparel mockups and customer proofs using Adobe Illustrator Support and assist in managing high-value customer accounts Draft and send clear, professional emails on behalf of leadership Review, prioritize, and respond to customer emails and calls... escalating when needed Track artwork and garment approvals and proactively follow up on outstanding items Perform quality checks on outgoing apparel related to your assigned jobs Coordinate fulfillment and shipping once orders are approved Monitor incoming product deliveries and communicate delays or shortages clearly Work closely with internal teams and vendors to ensure timelines are met Maintain organized, accurate customer records and documentation Assist with reports, presentations, and special projects as needed What We're Looking For 5+ years of administrative or operational support experience in a fast-paced environment Strong working knowledge of Adobe Illustrator (required) Clear, confident written and verbal communication skills Excellent organization, time management, and follow-through High attention to detail and accuracy Ability to work independently and handle confidential information Proficiency with Microsoft Office (Outlook, Word, Excel) Dependable, solution-oriented, and comfortable taking ownership Who Thrives Here People who enjoy being accountable and trusted Self-starters who anticipate needs instead of waiting for instructions Detail-oriented communicators who care about doing things right the first time Candidates looking to grow with a company... not just fill a role Ready to Apply? If you want to be part of a growing company where your work matters and your reliability is valued... we'd love to hear from you. Apply today and show us why you're one of the best. Job Posted by ApplicantPro

84604 Job Family: Executive Assistant We're looking for an organized self-starter who manages complex tasks, handles executive support, and thrives in a fast-paced environment to join the Aptive team in Provo, UT as an Executive Assistant. This full-time position will report directly to our Chief Operating Officer. The individual we are looking for is someone who enjoys working in a team environment and excels at an individual level. What we offer: * Annual Salary * Annual Merit bonus * Group Health, Dental, and Vision plans * Pet insurance, Life insurance, and EAP benefits * 401K with employer match up to 4% * Paid holidays and paid time off * Opportunity for advancement * Upbeat and exciting company culture and much more! Responsibilities include: * Managing complex schedules * Performing planning, logistics, and operational work * Providing comprehensive administrative support * Coordinate using effective communication while working closely with multiple departments * Plan, coordinate, schedule, and prepare meeting and conference setup * Prepare and submit expense reports * Help plan events, meetings, employee team-building activities, and special projects * Arrange travel, accommodations, itineraries, and all associated correspondence, as needed * Willingness to complete both high-level and low-level tasks * Self-motivated, not intimidated by balancing multiple difficult projects in tandem, and can move back and forth between them without missing a beat * Seek feedback and continually strive to improve relationships with and earn the trust of co-workers * Have a knack for problem-solving and attention to detail, often double and triple-checking your work * Interact and collaborate with staff in a fast-paced environment, sometimes under pressure, and remain flexible Requirements: * 3+ years of experience as an Administrative Assistant or Office Coordinator * Tech Savvy with Google Mail, Workday, G Suite * Highly organized with keen attention to detail * Ability to communicate clearly * Responsive time management and prioritization skills * Protect operations by keeping sensitive information confidential Aptive Environmental: Aptive Environmental provides pest control services to 34 states in the US. Co-founded in 2015 by Vess Pearson and David Royce, Aptive launched with the clear intention of becoming a world-recognized brand. In 2021, Aptive was included in Inc. Magazine's "Best in Business" list of companies that make a positive impact. Aptive is also featured on Glassdoor's 2019 list of Top 100 US workplaces and is ranked one of Entrepreneur Magazine's Best Companies in America. We are a proud member of the EPA's Pesticide Environmental Stewardship Program and have partnered with the United Nations Foundation's "United to Beat Malaria" to help stop the spread of malaria transmitted by mosquito bites. * Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties, or responsibilities that are required of the employee for this job. Duties, responsibilities, and activities may change at any time with or without notice. If you require reasonable accommodation in completing this application, interviewing, completing any pre-employment testing, or otherwise participating in the employee selection process, please inform your recruiter.

CSC Generation is an AI-native holding company re-engineering omni-channel retail. We acquire iconic brands and transform them with Genesis-our operating platform combining a data fabric, automation engine, proprietary tools, and shared services-to modernize operations, elevate customer experience, and expand margins. With more than $1B in revenue across 13 brands, our portfolio includes Sur La Table, Backcountry, One Kings Lane, and others that serve as real-world innovation labs. We're hiring a Personal Executive Assistant to support our CEO. This is not a traditional EA role focused only on gatekeeping and travel booking. It's a high-leverage, systems-driven role for someone who loves using technology (especially AI/automations) to keep a complex life and calendar running smoothly-often beyond standard business hours. You must be detail oriented, quick, available, adaptable and comfortable with constant change in a fast-paced environment. This is a contract position at $34/hour, starting at ~20 hours/week during a probationary period, with the potential to convert to full-time (40-50 hours/week) if there is mutual fit. LinkedIn profile must be on resume or application to be considered.Please read job description closely before applying & only apply if you believe you're a good fit for this role.What You'll Do: Own a very dynamic calendar. Manage a heavy volume of meetings across time zones. Book, rebook and cancel meetings as priorities change. Communicate changes. Run the CEO's day like a control tower. Send/schedule daily schedules and reminders before each block of meetings, including “prep now,” “join in 5 minutes,” and “leave now” nudges. Time management for in-person meetings (max ~3 per week). Track traffic and transit time so that reminders reflect when to leave, not just when a meeting starts. Adjust alerts if conditions change and build simple automations so this process gets smarter over time. Travel & flight management. Track flights, typical security wait times, and airport busyness using available tools. Recommend when to leave, how much buffer to add, and proactively flag risks (weather, delays, tight connections). Occasionally change flight or seat. Use AI and automation to increase leverage. Apply tools like ChatGPT, Claude, Gemini, and others to draft communications, summarize information, create checklists, and streamline scheduling workflows. Set up and maintain simple automations (rules, zaps, shortcuts, scripts, etc.) that reduce repetitive work and help the CEO stay on track. Keep communication and follow-through tight. Track decisions, follow-ups, and priories in a shared note with CEO. Nudge the right people at the right time to keep things moving. Who You Are: Calendar and time management is your superpower. You have experience managing a high-volume, frequently changing calendar for a senior leader, founder, or equivalent. You're comfortable creating calendar invites across Outlook & Google Calendars and adjusting on the fly. AI-curious and automation-minded. You already use AI tools (e.g., ChatGPT, Claude, Gemini, n8n, Zappier & etc.) in your work or personal life. You enjoy experimenting with new tools, setting up automations, and continuously improving your systems. Candidates who do not use or fundamentally don't want to use AI tools will not be a culture fit for this role. Comfortable with non-traditional hours. You understand that supporting an executive sometimes means after-hours and occasional weekend availability for urgent changes, travel issues, or priority shifts. Responsiveness is CRITICAL for this role. High judgment: you know when to ask vs. when to act. You're comfortable asking clear, concise questions when context is missing. You know when to pause and clarify versus when to take a best-effort step and move things forward. You're proactive without being reckless. Organized, precise, and discreet. You notice small details that prevent big problems. You handle sensitive information with confidentiality and professionalism. You communicate clearly and succinctly in writing and verbally. Thick-skinned and low-ego. You're comfortable with direct, candid feedback and fast-paced, sometimes blunt communication. You don't take things personally, you recover quickly from changes or mistakes, and you focus on fixing the problem and moving forward. The CSC family of brands provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, provincial, state or local laws. The CSC family of brands is committed to providing reasonable accommodations for qualified individuals with disabilities in our job application procedures. If you need assistance or an accommodation due to a disability, please contact ************************. We may use artificial intelligence (AI) tools to support parts of the hiring process, such as reviewing applications, analyzing resumes, or assessing responses. These tools assist our recruitment team but do not replace human judgment. Final hiring decisions are ultimately made by humans. If you would like more information about how your data is processed, please contact us.

Performs advanced, diversified, and confidential secretarial and administrative duties requiring broad and comprehensive experience, skills, and knowledge of organizational policies and practices. Provides extraordinary secretarial services to executive-level staff in the Presiding Bishopric Offices. This role is 100% in the office. Required: • Bachelor's Degree and 7+ years related experience, or any combination of equivalent education and related experience totaling at least 11 years. • Advanced communication skills both verbally and in writing • Advanced research, analytical, and data summation abilities • Advanced experience with Microsoft Office software especially Word, Excel, PowerPoint, and Outlook • Excellent interpersonal skills • Ability to work with sensitive and highly confidential information • Strong independent analysis and good judgment • Broad knowledge of the organization's structure, functions, and key personnel • Working knowledge of Church doctrine, policies, and procedures. • To successfully perform the essential functions of the job there may be physical requirements which need to be met such as sitting for long periods of time, moving about the office to deliver mail and other items, and using computer monitors/equipment Employees at this level work independently with minimal supervision and a high degree of autonomy. Work duties are typically complex in nature, requiring a high degree of professional-level communication, discretion, and problem-solving skills. Responsibilities also require making intermediately complex non-routine decisions using initiative, originality, ingenuity, and sound judgment to resolve diverse and complex issues and requests in a proactive way. Only the most complex issues are referred to higher levels. Responsibilities include: • Composes, edits, and prepares correspondence, memoranda, reports, agendas, and documents. • Compiles and evaluates complex data/information from multiple sources and prepares correspondence, documents, and reports (including creating charts and graphs). May also perform research and conduct analysis on data. • Coordinates programs, projects, and/or processes specific to assignment or leader being supported following up on project details and activities and ensuring that deadlines are met. • Serves as an administrative liaison between senior leadership and other key leaders both internally and externally. • Screens telephone calls, written correspondence, and visitors and resolves routine and complex inquiries. • Maintains and updates calendars, schedules and coordinates meetings, and makes travel arrangements. • Prepares and distributes minutes of meetings. • Assists in the organization of large group events • Provides support within an environment of strict confidentiality. • May administer internal and external purchasing, deposits, and other financial matters • May assist in budget preparation and control activities including monitoring project or department budgets and keeping management appraised of budgetary status.

Job DescriptionSalary: About the Role: Crewe Advisors is looking for a proactive, organized, and detail-oriented Executive Administrative Associate to join our Salt Lake City office. In this role, you will be an essential part of ensuring a high-quality experience for both employees and clients of the firm. You will provide executive-level support, assist with operational tasks, and contribute to client service excellence. Responsibilities: Executive Administrative Work: Manage complex calendars for senior leadership, including scheduling meetings, resolving conflicts, and prioritizing commitments Coordinate logistics for internal and external meetings: prepare agendas, take minutes, and track follow-up actions Arrange travel, including flights, accommodations, and ground transportation Process expense reports, invoices, and vendor payments in compliance with company policies Operations Administrative Work: Answer and direct all communication made to the main phone line and email boxes Collect and distribute mail for the firm Manage office supplies and snacks for all firm locations Reception support as needed, including greeting visitors and setting up/cleaning up conference space for meetings Client Services Provide backup support in Client Servicing function for Client Services Associates Provide white-glove customer service to clients on accounts and other various needs. Utilize CRM for task/project management and team support Various projects and tasks as needed to support teams in providing an excellent client & employee experience Uphold confidentiality and professionalism in all interactions Qualifications: Bachelor's Degree preferred Experience in corporate operations or administrative support role preferred Project / process management skillset Proactive time management skills Excellent written and verbal communication skills Strong organizational skills and attention to detail Ability to thrive in a collaborative team environment Proficiency in Microsoft Suite (Outlook, Excel, Powerpoint, Word, etc.) & Adobe Experience with CRM software and data management About the Company: Crewe Advisors is a comprehensive wealth advisory firm founded to serve the needs of high net worth and ultra-high net worth individuals and families. Our team of seasoned professionals work to achieve our clients long-term objectives by addressing all aspects of our clients financial affairs including investment management, estate planning, tax planning, wealth transfers, and succession planning. Our vision is to be the most innovative, agile, and comprehensive Wealth Advisory firm headquartered in Utah.

Responsible for proactively meeting the administrative support needs of the Engineering leadership & their team. This role involves scheduling and calendar maintenance of executive calendars, takes the initiative to engage with team members and other executive and administrative assistants to solve problems, gather needed information, and generally does everything required to enable leaders to be efficient, communicate effectively and have fun in their work environment. This role is also required to be in the eBay Salt Lake City, UT office as needed to support the leader, team and organization. You will: Manage the Leaders' calendars extensively, including organizing internal and external meetings across multiple time zones & locations. Follow up on requests to ensure they are handled, leave no balls dropped on the floor! Strive to deeply understand the team's goals, and work to ensure that their time is organized accordingly. Manage financial administration, e.g. processing POs & invoices (possible). Event planning and coordination of team off-sites/events - both onsite and offsite Communicate with internal & external parties, while exhibiting the highest degree of professionalism. Assist in the preparation of presentation or meeting materials. Ensure email lists, org charts and other administrative systems are regularly maintained and current. Inform the Leader of employee updates and milestones (reviews, anniversaries etc.). Be involved in special or other ad-hoc projects as required, as well as miscellaneous tasks, occasionally these will be personal in nature. Compile & edit briefing materials and synthesize this information into executive summaries with key business & communication insights. Work with the San Jose EA team to execute on local priorities & events. Exercise absolute discretion at all times. Coordinate Travel and Expense reports You are: An experienced Exec Assistant with 10+ years' experience in a technology organization supporting multiple Senior Director or VP levels. Laser focused when it comes to attention to detail and accuracy. You exhibit flexibility, prioritization & the ability to multi-task. An individual who seeks information beyond what is plainly presented to you, with an aim to understanding the team's goals & actively finding ways to be helpful in executing these goals. Enthusiastic and eager to help wherever you can, and do whatever it takes to ensure progress, while being friendly, collaborative and approachable. Superb at communicating with great written and verbal communications skills with the ability of capturing complex concepts & conveying them in simple, meaningful language. Able to compile clear and concise briefing materials. Able to perform well in a highly dynamic, rapidly changing environment. Knowledgeable with Microsoft Office/Google Suite & Outlook Able to interact with senior level executives and all levels of the organization. Aware of maintaining confidentiality & the use of discretion. Self-directed, take initiative & proactive with excellent project management skills. Someone who thrives in a fast-paced atmosphere Potential for limited availability outside of normal working hours Ability to work well Under pressure

This position provides executive level administrative support to Intermountain Health's Chief Nursing Executive and President of Children's Health. This highly visible position directly interacts with internal leaders and members of the community on behalf of their executive. The Executive Assistant Senior - Enterprise Leadership Team proactively anticipates needs to support a variety of administrative functions for the Chief Nursing Executive and President of Children's Health and leaders on her team in a time-sensitive, accurate, and confidential nature using discretion and tact. Primary responsibilities include managing executive calendars, responding to inquiries and requests, travel/expense management, board and meeting management, task management, correspondence, project coordination, assisting items in a confidential nature, and support of system needs. The incumbent must use sound judgment in composing correspondence, preparing reports, scheduling meetings and appointments, and determining the appropriate person with whom to address incoming requests, questions or other correspondence. **Why Join Us?** At Intermountain Health, you'll be part of a mission-driven organization committed to improving health and well-being across communities we serve. You'll work alongside visionary leaders in a collaborative, inclusive environment. **This hybrid role is located Salt Lake City, Utah and requires in-person attendance 50-75% of the time. Worksites may vary between Key Bank Building (downtown Salt Lake City) and Primary Children's Hospital Salt Lake.** **Essential Functions** + The Executive Assistant - Senior, ELT proactively anticipates needs to support a variety of administrative functions for the President, Executive Vice President, Senior Vice President, and/or other leaders in the Office of the CEO in a time sensitive, accurate, and confidential nature using discretion and tact. + Primary responsibilities include partnering with the leader on task management, project coordination, executive calendar, correspondence, travel/expense management, response to inquiries and requests, board and meeting management, and support of system needs. Flexible schedule is needed as work may occur outside normal business hours. + The Executive Assistant - Senior, ELT partners with their assigned leader and serves as a liaison with other internal and external stakeholders. Under the direction of the leader, caregiver will support Intermountain Operating Model systems, coordinate special projects and system-level, cross-functional initiatives. This caregiver serves as a thought partner to their assigned leader(s). + This caregiver provides advanced support of a technical nature including remote meeting management, facilitation of presentations and reporting, and management of multimedia needs both by the leader(s) and meeting support. Caregiver works as a competent member of the team, willingly providing back up support when appropriate, and actively supporting team goals. **Skills** + Team Support + Meeting Facilitation + Answering Telephones + Office Administration + Communication Work + Communication + Interpersonal Communication + Leadership + People Management + Organizing Meetings + Meeting Management + Organizing **Required Qualifications** + Demonstrated experience supporting a C-level executive leader(s), including experience proactively managing calendars, correspondence, travel/expenses, and remote and in-person meeting support. + Demonstrated excellent organizational skills and attention to detail + Excellent verbal and written communication skills including spelling, punctuation, grammar + Demonstrated ability to work effectively in a fast-paced setting without constant or direct supervision + Demonstrated ability to exercise sound judgement and discretion + Demonstrated excellent interpersonal skills with internal and external senior-level leaders + Demonstrated proficient time management, ability to prioritize and flex work to align with business operational priorities + Demonstrated ability to manage conflicting priorities with professionalism and equanimity + Demonstrated efficiency in project coordination, tracking actions and outcomes + Demonstrated experience as valuable team player **Preferred Qualifications** + Bachelor's degree. + Experience with events coordination and planning. + Experience working in a matrixed healthcare setting. + Leadership experience (e.g. providing training to others on their job duties, coordinating the work of others, coordinating projects, acting as a team lead, and directly supervising others). **Physical Requirements:** **Physical Requirements** + Ongoing need for employee to see and read information, labels, documents, monitors, identify equipment and supplies, and be able to assess customer needs. + Frequent interactions with providers, colleagues, customers, patients/clients and visitors that require employee to verbally communicate as well as hear and understand spoken information, needs, and issues quickly and accurately. + Manual dexterity of hands and fingers to manipulate complex and delicate supplies and equipment with precision and accuracy. This includes frequent computer use for typing, accessing needed information, etc. + For roles requiring driving: Expected to drive a vehicle which requires sitting, seeing and reading signs, traffic signals, and other vehicles. **Location:** Intermountain Health Primary Childrens Hospital, Key Bank Tower **Work City:** Salt Lake City **Work State:** Utah **Scheduled Weekly Hours:** 40 The hourly range for this position is listed below. Actual hourly rate dependent upon experience. $33.51 - $51.73 We care about your well-being - mind, body, and spirit - which is why we provide our caregivers a generous benefits package that covers a wide range of programs to foster a sustainable culture of wellness that encompasses living healthy, happy, secure, connected, and engaged. Learn more about our comprehensive benefits package here (***************************************************** . Intermountain Health is an equal opportunity employer. Qualified applicants will receive consideration for employment without regard to race, color, religion, age, sex, sexual orientation, gender identity, national origin, disability or protected veteran status. At Intermountain Health, we use the artificial intelligence ("AI") platform, HiredScore to improve your job application experience. HiredScore helps match your skills and experiences to the best jobs for you. While HiredScore assists in reviewing applications, all final decisions are made by Intermountain personnel to ensure fairness. We protect your privacy and follow strict data protection rules. Your information is safe and used only for recruitment. Thank you for considering a career with us and experiencing our AI-enhanced recruitment process. All positions subject to close without notice.

As a patient-focused organization, University of Utah Health exists to enhance the health and well-being of people through patient care, research and education. Success in this mission requires a culture of collaboration, excellence, leadership, and respect. University of Utah Health seeks staff that are committed to the values of compassion, collaboration, innovation, responsibility, integrity, quality and trust that are integral to our mission. EO/AA REQUIRES COMPENSATION DEPARTMENT APPROVAL PRIOR TO POSTING. This position performs higher level office support duties and provides specialized program support for a larger department. The incumbent will perform a wide range of administrative office duties including conducting research, preparing statistical reports and spreadsheets, preparing correspondence, reports and presentations, handling information requests, planning conferences and meetings, providing purchasing and payroll support, fulfilling employment administration requirements, making travel arrangements, and maintaining calendars and schedules. The incumbent may also coordinate the activities of committees that are working on special projects and initiatives within the department and/or organization. This position is not responsible for direct patient care. Schedule: Monday - Friday 8:00 am - 4:30 pm Location:Supports multiple Locations 250 Tower (Main Location) Farmington health Center- As needed Sugarhouse Health Center- As needed South Jordan Health Center- As needed Corporate Overview: The University of Utah is a Level 1 Trauma Center and is nationally ranked and recognized for our academic research, quality standards and overall patient experience. Our five hospitals and eleven clinics provide excellence in our comprehensive services, medical advancement, and overall patient outcomes. Responsibilities Prepares presentation materials for use by others, edits content and adds appropriate graphic and design elements. These responsibilities may include creating basic web content for department PULSE site. Composes and/or prepares correspondence, memorandums, promotional materials, forms, newsletters, manuals, and reports using appropriate word processing and spreadsheet tools. Performs basic statistical calculations on data for reports and presentations. Plans, prioritizes, and schedules meetings and appointments for directors and other management, as assigned. Makes decisions on a daily basis regarding calendars, appointments, and scheduling. Performs specialized administrative duties required to support the specific department initiatives, using discretion to make judgments based on operating guidelines and policies. Supports purchasing requirements for the department, researches items and obtains price quotes, as required, entering information into university systems, following up on purchase orders, and maintaining P-Card information, as required. Supports human resource and payroll processes as a primary contact or backup for payroll preparation and submission, leave tracking, appointment papers, and other requirements as assigned. Prepares and follows up on staffing requisitions, and schedules interviews. Arranges and coordinates travel and travel reimbursement for staff, as assigned by the director's office. Compiles and maintains information that may require web or other research, gathering, compiling, and updating data and records. Performs other administrative specialist duties in support the mission and function of the department, as required. May supervise others in ensuring that processes and protocols are maintained. Knowledge / Skills / Abilities Ability to perform the essential functions of the job as outlined above. Demonstrated computer, Microsoft Office, organization, human relations, and effective communication skills. Demonstrated knowledge of basic bookkeeping practices and project management skills. Qualifications QualificationsRequired High school diploma, or equivalency. Five years of progressively more responsible experience in an office or administrative support setting. Depending upon department of hire, a valid, State of Utah Driver's License may be required. Qualifications (Preferred) Preferred Working knowledge of KRONOS and iCims applications. Working Conditions and Physical Demands Employee must be able to meet the following requirements with or without an accommodation. This is a sedentary position in an office setting that may exert up to 10 pounds and may lift, carry, push, pull, or otherwise move objects. This position involves sitting most of the time and is not exposed to adverse environmental conditions. Physical Requirements Carrying, Climbing, Color Determination, Crawling, Far Vision, Lifting, Listening, Manual Dexterity, Near Vision, Pulling and/or Pushing, Reaching, Sitting, Speaking, Standing, Stooping and Crouching, Tasting or Smelling, Walking

Performs advanced, diversified, and confidential secretarial and administrative duties requiring broad and comprehensive experience, skills, and knowledge of organizational policies and practices. Provides extraordinary secretarial services to executive-level staff in the Presiding Bishopric Offices. This role is 100% in the office. Required: • Bachelor's Degree and 7+ years related experience, or any combination of equivalent education and related experience totaling at least 11 years. • Advanced communication skills both verbally and in writing • Advanced research, analytical, and data summation abilities • Advanced experience with Microsoft Office software especially Word, Excel, PowerPoint, and Outlook • Excellent interpersonal skills • Ability to work with sensitive and highly confidential information • Strong independent analysis and good judgment • Broad knowledge of the organization's structure, functions, and key personnel • Working knowledge of Church doctrine, policies, and procedures. • To successfully perform the essential functions of the job there may be physical requirements which need to be met such as sitting for long periods of time, moving about the office to deliver mail and other items, and using computer monitors/equipment Employees at this level work independently with minimal supervision and a high degree of autonomy. Work duties are typically complex in nature, requiring a high degree of professional-level communication, discretion, and problem-solving skills. Responsibilities also require making intermediately complex non-routine decisions using initiative, originality, ingenuity, and sound judgment to resolve diverse and complex issues and requests in a proactive way. Only the most complex issues are referred to higher levels. Responsibilities include: • Composes, edits, and prepares correspondence, memoranda, reports, agendas, and documents. • Compiles and evaluates complex data/information from multiple sources and prepares correspondence, documents, and reports (including creating charts and graphs). May also perform research and conduct analysis on data. • Coordinates programs, projects, and/or processes specific to assignment or leader being supported following up on project details and activities and ensuring that deadlines are met. • Serves as an administrative liaison between senior leadership and other key leaders both internally and externally. • Screens telephone calls, written correspondence, and visitors and resolves routine and complex inquiries. • Maintains and updates calendars, schedules and coordinates meetings, and makes travel arrangements. • Prepares and distributes minutes of meetings. • Assists in the organization of large group events • Provides support within an environment of strict confidentiality. • May administer internal and external purchasing, deposits, and other financial matters • May assist in budget preparation and control activities including monitoring project or department budgets and keeping management appraised of budgetary status.