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Executive assistant jobs in OFallon, MO
- 164 jobsAll
Executive Assistant
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Administrative Assistant II
Edward Jones
Executive assistant job in Saint Louis, MO
Your passion. Our purpose. This could be powerful. Maybe the markets keep you up at night. Trusts are your forte. Or your idea of a perfect day at the office is a deep dive into equity research. Whatever your passion, at Edward Jones it will have purpose. Your work is meaningful - because it has a singular focus: client relationships. What you do every day helps people achieve and protect their financial goals. Impacting lives for the better. And with our remarkable work-life flexibility, one of the lives it could enhance is yours. Job Overview Position Schedule: Full-Time This job posting is anticipated to remain open for 30 days, from 11-Dec-2025. The posting may close early due to the volume of applicants. Edward D. Jones & Co., L.P. ("Edward Jones") is seeking an Administrative Assistant II to support our Investment Management area. Our investment management teams are responsible for providing advice and guidance related to investment vehicles and managing client assets to help clients achieve their financial goals. This role provides critical administrative and organizational support to ensure the smooth operation of these teams. As an Administrative Assistant II, you will work closely with internal stakeholders across the firm and external partners, assisting with scheduling, document preparation, meeting coordination, and other administrative tasks that enable our teams to deliver exceptional service and results. The ideal candidate is a highly organized self-starter who demonstrates customer service skills and is able to handle a fast-paced environment. Responsible for providing administrative support to ensure the smooth functioning of the department. Specific responsibilities may include: ā¢ Provides calendar management, including scheduling, prioritizing and coordinating meetings ā¢ Manages key dates and/or deadlines ā¢ Coordinates meeting and/or event logistics ā¢ Receives, screens and routes incoming calls ā¢ Manages documents and records ā¢ Handles invoicing and preparing expense reports ā¢ Manages office equipment and supply management ā¢ Escalates or deescalates calls, emails, etc without immediate guidance or direction ā¢ Manages SharePoint sites and/or JonesNet pages ā¢ Trains department members on new technology, such as MS Teams, SharePoint, MURAL, Zoom, etc. ā¢ Makes travel arrangements ā¢ Assist with onboarding new team members Edward Jones' compensation and benefits package includes medical and prescription drug, dental, vision, voluntary benefits (such as accident, hospital indemnity, and critical illness), short- and long-term disability, basic life, and basic AD&D coverage. Short- and long-term disability, basic life, and basic AD&D coverage are provided at no cost to associates. Edward Jones offers a 401k retirement plan, and tax-advantaged accounts: health savings account, and flexible spending account. Edward Jones observes ten paid holidays and provides 15 days of vacation for new associates beginning on January 1 of each year, as well as sick time, personal days, and a paid day for volunteerism. Associates may be eligible for bonuses and profit sharing. All associates are eligible for the firm's Employee Assistance Program. For more information on the Benefits available to Edward Jones associates, please visit our benefits page. Hiring Minimum: $46600 Hiring Maximum: $76800 Read More About Job Overview Skills/Requirements High School Diploma or equivalent 1-3 years related experience Strong organizational skills with ability to handle multiple tasks Self-motivated and ability to work independently Must have good verbal communication skills and customer service orientation to handle internal and external contacts Proficient in Microsoft Outlook, Word, PowerPoint, OneNote, Excel, and SharePoint Ability to quickly learn how to use firm systems Works within established procedures under moderate supervision Basic problem-solving skills Proven ability to handle confidential information with discretion **Candidates that live within in a commutable distance from our Tempe, AZ and St. Louis, MO home office locations are expected to work in the office three days per week, with preference for Tuesday through Thursday.** Current home-based associates please note: Even as a hybrid posted role you are eligible to apply and, if selected, may retain your home-based status. However future business or regulatory needs may require on-site work and some roles may carry a preference for hybrid presence. Read More About Skills/Requirements Awards & Accolades At Edward Jones, we are building a place where everyone feels like they belong. We're proud of our associates' contributions to the firm and the recognitions we have received. Check out our U.S. awards and accolades: Insights & Information Blog Postings about Edward Jones Check out our Canadian awards and accolades: Insights & Information Blog Postings about Edward Jones Read More About Awards & Accolades About Us Join a financial services firm where your contributions are valued. Edward Jones is a Fortune 500Ā¹ company where people come first. With over 9 million clients and 20,000 financial advisors across the U.S. and Canada, we're proud to be privately-owned, placing the focus on our clients rather than shareholder returns. Behind everything we do is our purpose: We partner for positive impact to improve the lives of our clients and colleagues, and together, better our communities and society. We are an innovative, flexible, and inclusive organization that attracts, develops, and inspires performance excellence and a sense of belonging. People are at the center of our partnership. Edward Jones associates are seen, heard, respected, and supported. This is what we believe makes us the best place to start or build your career. View our Purpose, Inclusion and Citizenship Report. Ā¹Fortune 500, published June 2024, data as of December 2023. Compensation provided for using, not obtaining, the rating. Edward Jones does not discriminate on the basis of race, color, gender, religion, national origin, age, disability, sexual orientation, pregnancy, veteran status, genetic information or any other basis prohibited by applicable law. #LI-HO$46.6k-76.8k yearly 21h agoBHJOB7775_831679 Executive Assistant
Stivers
Executive assistant job in Saint Louis, MO
Your next opportunity is here - Hiring an Executive Assistant! Job Title: Executive Assistant Pay: $75K-85K + 100% paid healthcare for entire family Hours: Monday-Friday 8-5 As an Executive Assistant, you'll play a key role in supporting senior leadership through exceptional administrative, operational, and logistical coordination. You'll manage complex international travel and executive calendar scheduling, ensuring seamless planning across shifting priorities. You'll also lead event coordination for two governing boards, from arranging all incoming travel and meeting logistics to preparing dockets and supporting on-site execution. What You'll Do: As an Executive Assistant, you will be responsible for: Manage complex international travel arrangements and oversee executive calendar scheduling Coordinate board meetings for two governing boards, including travel logistics, meeting arrangements, docket preparation, and on-site support Serve as a primary communication liaison with internal teams and external stakeholders, including high-level board executives Assist with budget preparation, monitor spending, and track expenses to ensure alignment with financial goals What You'll Bring: The ideal candidate for this role will have: 2-5 years of high level executive support minimum Prior experience with internal travel Must have exceptional communication and organization skills Bachelor's preferred but not required Why Join Us in Kirkwood? Supportive team culture Competitive pay and great benefits Opportunity to make an impact Location & Schedule: This position is on-site in Kirkwood, Missouri. Ready to Take the Next Step? If you're ready to start a rewarding career as an Executive Assistant in Kirkwood apply today or contact our recruiting team to learn more. Don't wait, we're hiring now!$75k-85k yearly 4d agoOffice Manager / Executive Assistant
Land & Apartments, LLC
Executive assistant job in Saint Louis, MO
Job Description: Office Manager / Executive Assistant Company: Land & Apartments Position Type: Full-Time Land & Apartments is a fast-growing real estate private equity company. We are seeking a polished, highly organized Office Manager / Executive Assistant who will serve as the heartbeat of the office-ensuring our environment reflects the professionalism and culture of the company while providing high-level administrative and executive support. This person will create a smooth, welcoming, and efficient workplace while helping leadership stay organized, prepared, and focused. Key Responsibilities Office Management Maintain a clean, organized, and professional office environment that reflects the company's brand and standards. Oversee office appearance daily-ensuring conference rooms, common areas, and workspaces are fully stocked and presentable. Manage all office supplies, including ordering, inventory tracking, and vendor relationships. Coordinate daily lunch orders and oversee catering or food arrangements for meetings and team events. Serve as the primary point of contact for visitors, vendors, contractors, and building management. Coordinate office equipment maintenance and troubleshoot issues as needed. Lead office culture initiatives, including birthday celebrations, team gatherings, and special events. Executive Assistant Support Manage executive calendars, schedule meetings, and coordinate travel arrangements. Prepare agendas, meeting notes, presentations, and professional correspondence. Handle confidential information with discretion. Run errands for executives. Assist in prioritizing tasks, deadlines, and follow-up actions for executive leadership. Administrative & Financial Support Organize and maintain digital and physical filing systems. Assist with invoice management, expense tracking, and basic bookkeeping tasks. Manage vendor onboarding, including collecting documentation such as W-9s and insurance. Assist with the printing of presentations and other materials as needed. Communication & Relationship Coordination Respond professionally to inquiries from tenants, partners, vendors, and stakeholders. Support scheduling of inspections, contractor visits, and property-related meetings. Qualifications 2+ years of experience in office management, executive assistance, or administrative roles. Exceptional organizational skills and an eye for detail. Strong written and verbal communication abilities. Professional presence and ability to represent the company positively. Proficiency in Microsoft Office and general office technology. Ability to multitask, stay proactive, and handle a fast-moving workload. Comfortable working in a role that combines hospitality, administration, and executive support. Preferred Traits Naturally proactive and solutions-oriented. Strong sense of ownership over the office environment. Enjoys supporting others and creating a positive workplace experience. Reliable, polished, and adaptable. Thrives in a growing, entrepreneurial company. Compensation & Benefits Competitive salary Paid time off Health benefits or stipend Opportunity to grow into higher operations or management responsibilities$36k-48k yearly est. 3d agoAdministrative Assistant
Murphy Company
Executive assistant job in Saint Louis, MO
Operations Group Administrative Assistant Murphy Company, the Best Choice for Mechanical construction since 1907, is hiring an Operations Group Administrative Assistant for our office in St. Louis, MO Since 1907, Murphy Company has been a leading mechanical contractor in the St. Louis and Denver markets that provides its professionals the environment, opportunities, technology, and tools to experience a rewarding career. Being a company that prides itself on its core values of employee well-being, enduring relationships, and integrity and professionalism, we know it starts with our employees. We strongly believe our people are our most important asset, and we strive every day to make Murphy a great place to work as we build our clients' visions. We Are Looking For Someone Like You As an Administrative Assistant, you will be a vital member of Murphy's Operations team. You will be responsible for administrative support for the department. Providing phone support, maintaining databases, copying, filing, and general administrative duties. As a member of the Administrative Staff, it may be necessary to assist with front desk phone coverage and mail distribution periodically. Your Day-to-Day at Murphy Company Apply for and obtain permits and inspections Route P.O.'s, change orders and contracts Take minutes during Safety PM Meeting and distribute Order office supplies Schedule meetings and conference rooms Utilize the software programs ProCore and SalesForce Download and print drawings as required Assist the Marketing Team as needed New job set up and run various reports Bring Your A-Game! Our ideal candidate should possess the following traits: Hard working Dependable Excellent communication and grammar skills Working knowledge of Microsoft Word and Excel What We Will Bring to the Table A collaborative, family-friendly work environment Knowledge and expertise that has helped us grow and thrive for the last 118 years Competitive pay and an excellent benefits package, including health and life insurance, a robust wellness program, 401(k), and profit sharing. A personal time off plan that rivals our competitors$28k-35k yearly est. 4d agoPensions, Benefits and Executive Compensation Associate - Kansas City or St. Louis
Dentons Us LLP
Executive assistant job in Saint Louis, MO
Pensions, Benefits and Executive Compensation Associate - Kansas City or St. Louis{5249E10E-14A2-4179-BBDC-4EB0649133D5} **Regional Capabilities** **Posted on October 10, 2025** **Culture and Engagement at Dentons** Fostering an inclusive and welcoming culture is a core priority at Dentons. We are committed to creating an environment that values and respects the contributions of all colleagues. By attracting, supporting, promoting and retaining highly qualified individuals of various backgrounds and experiences, we strengthen our ability to provide innovative solutions, deliver exceptional client service, and advance the success of our Firm. Dentons takes an active approach to promoting a collaborative and inclusive workplace by investing in professional development and culture initiatives. **Responsibilities and practice** Dentons US LLP seeks a mid-level associate with a minimum of three years of legal experience to join our nationally recognized Pensions, Benefits and Executive Compensation practice in Kansas City or St. Louis. Our team was recently ranked Tier 1 in ERISA law by US News & World Report, reflecting the caliber of our work and the impact we deliver for clients across industries. This is an ideal role for a lawyer who is excited to advise sophisticated clients on cutting-edge employee benefits and executive compensation matters while developing as a trusted counselor within a market-leading practice. Your core responsibilities will include: + Advising on the full spectrum of employee benefits and executive compensation matters, including plan design, compliance, fiduciary governance, IRS/DOL/PBGC issues, corrections and risk mitigation, and pay and benefits strategy + Drafting, reviewing and negotiating plan documents, equity plans, award agreements, employment and severance arrangements, and related disclosures + Providing strategic counseling on benefits and compensation issues in corporate transactions, including due diligence, integration and post-closing harmonization + Conducting targeted legal research and translate complex regulatory requirements into clear, workable guidance for clients + Contributing to thought leadership and internal know how to advance the practice and deepen client engagement Dentons offers a collegial, entrepreneurial environment where associates access resources and training while cultivating deep local and national client relationships. We operate at the forefront of pension, benefits and executive compensation strategy, bringing creativity, precision and practicality to help clients navigate evolving regulations, complex transactions and dynamic workforce trends. You will receive meaningful responsibility, direct client contact, mentorship from leading practitioners and a clear pathway for professional growth. Based on years of experience, Dentons US LLP associates may have a title of Associate, Managing Associate, or Senior Managing Associate. Dentons US LLP offers a competitive salary and benefits package including medical, dental, vision, 401k, short-term/long-term disability, life insurance, tuition reimbursement, paid time off, paid holidays and discretionary bonuses. **Position requirements** **Personal skills/attributes** + Excellent written and verbal communication skills with the ability to distill complex concepts into actionable advice + Meticulous attention to detail, strong presentation skills and a client-service mindset + Strong organizational and time management skills with the ability to manage multiple priorities + A collaborative approach and enthusiasm for teamwork across practices and offices **Technical skills** + At least three years of experience advising on employee benefits and executive compensation matters, including qualified plans, health and welfare plans, equity compensation and nonqualified arrangements + Prior law firm experience is required **Other requirements** + Admission to, and good standing with, the Missouri Bar + Submission of a cover letter, rƩsumƩ and law school transcript If you are motivated by sophisticated work, a supportive team and the ability to make an immediate impact, we invite you to apply and build your career at Dentons. **Equal opportunities** Dentons US LLP is an Equal Opportunity Employer - Disability/Vet. Pursuant to local ordinances, we will consider for employment qualified applicants with arrest and conviction records. **How to apply** **Search firms** Search firms mayclick here (**************************************************************************** to submit an application on behalf of a candidate. **Direct applicants** **Direct applicants may apply using the button below.** If you need any assistance seeking a job opportunity at Dentons US LLP, or if you need reasonable accommodation with the application process, please call ************ or email ************************. Apply Now (****************************************************************************$94k-178k yearly est. 17d agoExecutive Assistant
Anheuser-Busch
Executive assistant job in Saint Louis, MO
Dreaming big is in our DNA. It's who we are as a company. It's our culture. It's our heritage. And more than ever, it's our future. A future where we're always looking forward. Always serving up new ways to meet life's moments. A future where we keep dreaming bigger. We look for people with passion, talent, and curiosity, and provide them with the teammates, resources and opportunities to unleash their full potential. The power we create together - when we combine your strengths with ours - is unstoppable. Are you ready to join a team that dreams as big as you do? LOCATION: St. Louis, MO or New York, NY SALARY: $52,000 - $61,750, bonus eligible (St. Louis) or $62,400 - $74,100, bonus eligible (New York) COMPANY: Michelob ULTRA. Cutwater Spirits. Budweiser. Kona Brewing Co. Stella Artois. Bud Light. That's right, over 100 of America's most loved brands, to be exact. But there's so much more to us than our top-notch portfolio of beers, seltzers, and more. We are powered by a 19,000-strong team that shares our passion to create a future with more cheers. We look for people with talent, curiosity, and commitment and provide the teammates, resources and opportunities to unleash their full potential. The power we create together - when we combine your strengths with ours - is unstoppable. Are you ready to join a team that dreams as big as you do? ROLE SUMMARY: This role will support Senior Leaders within our Retail Sales team and corresponding employee base. The responsibilities will include handling the executives' calendars, coordinating travel arrangements and itineraries, scheduling and preparing for meetings and other events, managing office budget, and leading critical special projects at the discretion of the leadership team. This role has exposure to senior leaders within our organization and provides excellent growth opportunities within the world's largest beer company. The ideal candidate will have excellent communication skills, the ability to meet tight deadlines and can adapt to constantly evolving priorities and has a strong mastery over the Microsoft Office Suite: Excel, Power Point, and Word. If you are an experienced planner and project manager with a strong work ethic, integrity, discretion, and professionalism - we would love to meet you! JOB RESPONSIBILITIES: Maintain and refine internal processes that support to the executive team, coordinating resources to expedite workflow. Manage communication between upper management and employees, liaising with internal and external executives on various projects and tasks. Plan and coordinate work to ensure the senior executives' priorities are met, organizational goals are achieved, and best practices are upheld. Manage professional and personal scheduling, including agendas, mail, email, calls, travel arrangements, client management, and other logistics. Coordinate complex scheduling and extensive calendar management, as well as manage the flow of information to senior executives. Manage, coordinate, and arrange senior executives' travel and travel-related activities, including hotel booking, transportation, and coordination. Perform administrative and office support. Uphold integrity and strict confidentiality with all materials, and exercise discretion when interfacing with the business. Coordinate team communications and plan events, both internally and offsite. 5 days in office JOB QUALIFICATIONS: 3+ years' experience in administrative role reporting directly to upper management. Proven problem-solving skills: Able to confront complex situations and bring people together to craft solutions. Strong communicator. Able to influence others through strong, concise written and verbal communication. Anticipate and understand the needs of the team. Highly organized with strong time-management skills and the ability to organize and coordinate multiple projects simultaneously. Proficiency in Microsoft Office and other office productivity tools, with an interest in acquiring skills in new software. WHY ANHEUSER-BUSCH: At Anheuser-Busch, our purpose is to create a future with more cheers. For more than 165 years, we have delivered a legacy of brewing great-tasting, high-quality beers that have satisfied beer drinkers for generations. 99 percent of the products we sell in the U.S are made in the U.S. with more than $700 million in high-quality ingredients sourced from American farmers and more than $7 billion in goods and services purchased from U.S. suppliers, and we have invested nearly $2 billion in our 100 facilities across the country over the past five years. Through these investments, and as a leading American manufacturer and the nation's top brewer, we drive economic prosperity nationwide through investments in our people, facilities, and communities. We are the only brewer that invests in the U.S. at this scale. BENEFITS: Health benefits including Medical, Dental, Vision, Wellness and Tax-Advantaged Savings and Spending Accounts Life Insurance and Disability Income Protection Generous Parental Leave and FMLA policies 401(k) Retirement Savings options with a company matching contribution Chance to work in a fast-paced environment among a company of owners Free Beer!$62.4k-74.1k yearly Auto-Apply 9d agoPart-Time Executive Assistant
Tacony Corporation
Executive assistant job in Fenton, MO
Tacony Corporation is on the lookout to find their next talented part-time Executive Assistant. If you are creative, love multi-tasking, are organized, can work a check list like nobody's business and get a lot of personal gratification from that, you will want to find out more. If you are proactive, solution minded and like to make a difference look no further! Being at the heart of the company, while representing senior leadership, professionally and culturally is where one can feel the most contribution to Tacony. Being a family centric business for almost 80 years, we aren't just looking for anybody, we are dedicated to finding someone who enjoys what they do, enjoys the people they work with and for, and want to be part of a growth oriented, people first, purposeful organization that is dedicated to the customer and its mission and vision. What We Do What began in Nick Tacony's basement as a post-war, start-up company over 75 years ago has since grown into an internationally recognized global products company with multiple offices, 300+ employees, and, successful sales in over 100 countries. Now operating under experienced 3rd generation family leadership, the Tacony Corporation (āTaconyā) is ready to write its next chapter as a distributor, manufacturer, wholesaler, and, marketer of diverse and innovative products in the sewing, home floor care, and, commercial cleaning marketplace. For more information on Tacony and its range of retail and commercial product offerings, visit *************** What You'll Do Perform high level administrative support to the Chief Executive Officer and other C-suite leaders on a limited basis. Enhance executive's effectiveness by representing the executive and company to others, providing support by planning dedicated events, preparing reports, handling informational requests, and performing clerical functions such as managing calendars, communications, keeping organizational charts up to date, and scheduling and arranging weekly, monthly, quarterly, and annual meetings. Meeting Duties: Organize, schedule, execute, ensure agendas are complete, compile support materials, and when necessary, ordering catering. Act as a liaison between the Chief Executive Officer and associates, Advisory Board Members, customers, and stakeholders to facilitate the communication of pertinent information. Coordinates Corporate events such as stock appreciation dinner, executive team events, employee milestone anniversary dinner, and monthly Food Trucks, etc. Liaison with the Spirit Committee in coordinating other corporate events, i.e. Company Holiday party, Employee Spring Fling, charity events, etc. Organize, store, and retrieve corporate documents, records, and reports utilizing Microsoft Teams. Manage the company travel platforms/partners and maintain vendor and account relationships. Occasionally, manage travel arrangements for the Executive Team. Coordinate schedules, materials, and communications with Human Resources to onboard and offboard employees. CEO and/or Tacony Family personal support for the organization, such as detail and logistical management as necessary for special events, personal and business related. Communications, coordination, support materials, and scheduling meetings with the Family Office firm, outside boards, and committees. Uphold a strict level of confidentiality and sensitivity. What You'll Need Exposed to a normal office environment Part-time hours (3-1/2 -4 days per week, 6-8 hours/day), depending on agreed upon schedule upon hire. Ability to lift 15-25 lbs. Sits, uses a computer screen and keyboard for most of the day Occasional evening or weekend hours dependent on events or deadlines$56k-74k yearly est. Auto-Apply 60d+ agoExecutive Administrative Assistant
Potter Electric Signal Company, LLC
Executive assistant job in Maryland Heights, MO
Join the 125-year legacy of Potter Electric Signal Co. Potter has been a part of the St. Louis community since 1898 and we are very proud of our rich history in the fire and life safety industry. Potter's mission is to be the "Symbol of Protection" for fire and life safety solutions worldwide by combining the latest technology in fire protection with the dedicated manpower for which we have been known for over one hundred years. Our vision is to provide industry leading quality solutions, products and services for the protection of life, property and the environment. With unwavering dedication to our customers, Potter looks to continue as the industry standard in both product and service with increased focus on international expansion. Each employee at Potter takes great pride in knowing that every product we assemble, service, and sell is for the purpose of saving lives around the world. We strive to provide employment opportunities to those individuals who are performance driven, team players, take pride in their work, and are enthusiastic and passionate about their job. Potter Global Technologies and our private equity firm, KKR, value our employees and all that they do. KKR offers a unique benefit and opportunity for all employees to participate in an ownership program of Potter Global Technologies. Being a co-owner allows each employee to play a more direct role in the business itself and reap the financial benefits of the Company's success. The Executive Administrative Assistant provides high-level support to the Chief Executive Officer and as needed, other executives, ensuring seamless operations and communication within the executive team. Essential Functions Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. * Manage the CEO's schedule, travel, and communications. * Attend and take notes in executive meetings; distributing materials as needed. * Coordinate office supplies, office lunches, and manage mail. * Greet visitors, assist at the reception desk, and support other executives as needed. * Prepare and organize reports, presentations, and documents. * Performs other duties as assigned. Required Skills/Abilities * Ability to act with integrity, professionalism, and confidentiality. * Excellent verbal and written communication skills. * Excellent interpersonal skills. * Proficiency in Microsoft Office Suite and related office software. * Strong organizational, time-management, and multitasking skills. * Professional, approachable demeanor. * Strong analytical and problem-solving skills. Required Qualifications * A minimum of three years of proven experience supporting executives in a large company. Preferred Qualifications * Experience in an executive assistant role at a global organization. Work Environment/Physical Demands/Travel This job operates in a professional business office or home office where standard office equipment is routinely used, such as computers, photocopy machines, fax machines, telephones and filing cabinets. This position is largely a sedentary role. Must be able to lift 15 pounds at times. Must be able to access and navigate each department at the organization's facilities. This is a full-time position, on-site at the corporate office. The hours of work are Monday through Friday, 8:00 am to 5:00 pm, 40 hours per week. An occasional travel/shift in hours may be necessary to accommodate business needs. Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of an employee for this job. Activities, duties and responsibilities may change at any time with or without notice.$30k-43k yearly est. 15d agoPersonal Assistant to the CEO
Midtown Home Improvements
Executive assistant job in Wentzville, MO
Personal Assistant Midtown Home Improvements - Wentzville, MO $60,000/year - Full-Time, In-Person Midtown Home Improvements is hiring a sharp, organized Personal Assistant to support our CEO with both personal and business tasks. This role is perfect for someone who's detail-oriented, proactive, and tech-savvy. Key Responsibilities: Manage calendar, travel, and daily scheduling Run errands and coordinate household tasks Handle light accounting (expenses, invoicing, spreadsheets) Manage property maintenance and vendor coordination Assist with events, meetings, and project tracking Requirements: Prior personal assistant experience required Proficient in Excel, Microsoft Office, and Microsoft Teams Basic accounting knowledge Familiarity with contracts a plus Experience using AI tools like ChatGPT a plus Discreet, reliable, and highly organized Benefits: $60,000 annual salary Health, dental, vision, and 401(k) PTO + company-sponsored annual trip for you and a guest Growth in a fast-paced, supportive environment$60k yearly 60d+ agoExecutive Assistant & Administrative Coordinator
Lafayette Academy
Executive assistant job in Lake Saint Louis, MO
Job DescriptionLafayette Academy, a mission-driven classical school in St. Charles County, is seeking a highly organized and proactive Executive Assistant & Administrative Coordinator to serve as the right hand to the Founder & Head of School. This is an opportunity for a seasoned executive assistant to step into a role where your strengths will directly impact a growing, high-performing educational institution. As a classical, content-rich, liberal arts school, Lafayette Academy is committed to cultivating academic excellence and virtuous character in students. The Executive Assistant plays an essential role in advancing that mission by supporting executive leadership, coordinating operations, and ensuring the school runs smoothly each day. Key Responsibilities: Executive Support: Manage a dynamic, fast-changing calendar; prepare agendas; coordinate meetings and events; handle travel and logistics; draft and manage communications. Operational Administration: Maintain organized systems for documents, contracts, and confidential files; manage email and correspondence; complete personal and professional administrative tasks that free the Founder to focus on strategic priorities. Team & Stakeholder Coordination: Serve as liaison to faculty, families, board members, and community partners; support leadership meetings with preparation, notes, follow-up, and clear action tracking. HR & Compliance Support: Assist with onboarding/offboarding tasks, employee data entry in ADM, and accurate record-keeping. Project & Event Management: Support school events, donor/fundraising activities, and operational projects as needed; ensure smooth logistics and timely execution. Culture & Mission: Model a positive, professional, mission-aligned presence; contribute to a solutions-oriented, collaborative culture. What We're Looking For: Experienced EA: 5-10 years supporting senior executives in fast-paced, nonprofit, school, or entrepreneurial environments. Exceptionally Organized & Detail-Oriented: Able to manage multiple moving parts, maintain impeccable systems, and handle confidential information with discretion. Flexible & Adaptable: Thrives in a changing environment, pivots quickly when priorities shift, and remains calm under pressure. Proactive & Anticipatory: Stays āfive steps ahead,ā anticipates needs before being asked, and exercises strong judgment and initiative. Tech-Savvy: Fast learner with confidence using Microsoft 365, OneDrive, ClickUp, Teams, Google Drive, and Mac/PC systems. Excellent Communicator: Strong writing, grammar, verbal communication, and the ability to represent the Founder professionally. Mission-Aligned & Team-Oriented: Understands or supports classical education, values collaboration, and contributes positively to school culture. On-Site Commitment: Must be fully on campus Monday-Friday, 8:00 AM-5:00PM, with occasional evening/weekend event support. Many Lafayette employees have children at the school. Thus occasionally, hours after 3:30 PM can be completed virtually or at home if one has children to accommodate. To the qualified candidate, we offer a salary of $70k to $90k. While our traditional benefits are limited, this position does include a monthly contribution toward your medical costs. Powered by JazzHR 5JapUSqHTN$70k-90k yearly 12d agoExecutive Assistant
University of Missouri System
Executive assistant job in Saint Louis, MO
This position will provide essential operational support for the School of Engineering and Dean's Office. The position works directly with the Dean, Department Chairs, Business Manager, UMSL unit leads and external constituents to accomplish College objectives. The position performs a broad variety of executive-level administrative tasks for the Dean including managing an active calendar of appointments; completing expense reports; composing and preparing correspondence that is sometimes confidential; arranging complex and detailed travel plans, itineraries, and agendas; compiling documents for meetings; and preparing and delivering professional business communications on behalf of the Dean. Key duties include: * Plan and coordinate events such as the Engineering Advisory Board, Engineering Summer Camp, Explore Engineering, Engineers Week, and Lunch and Learn activities * Coordinate the logistics associated with hiring new faculty and staff * Assist with ordering lab equipment and supplies, and student competitions * Make travel arrangements. * Coordinate with faculty on data collections for ABET accreditation * Assist student organizations and clubs with scheduling, room reservations, and refreshments * Perform day-to-day clerical and administrative functions in support of the school. This includes processing requisitions for purchase orders, processing reimbursements and expense reports, reconciling credit card statements, reconciling grant statement of accounts, processing transfer requests, purchase order change forms, and creating vendor relationships for new vendors. * Perform any combination of clerical duties involving routine or semi-routine calculating, record keeping, database management, report preparation, and receptionist duties * Screen office calls, visitors, and mail; provide information and assistance including responding to sensitive requests for information and assistance; researching information and office policies; assisting the students, faculty, staff, vendors or visitors * Ensure that all required office supplies are available as needed * Coordinate with faculty and staff, and MarCom on website updates * Assist with the School of Engineering Newsletter and reports to US News & World Report * Act as a College contact for UCP program * Various other duties as assigned Shift 40 hours/week. Monday thru Friday. Minimum Qualifications Bachelor's degree or an equivalent combination of education and experience and at least 3 years of experience from which comparable knowledge and skills can be acquired is necessary Preferred Qualifications * Experience working in higher education setting * High level of integrity in managing confidential information * Experience managing complex calendars, travel arrangements, and meeting logistics * Advanced proficiency in Microsoft Office (Outlook, Word, Excel, PowerPoint) and productivity tools Anticipated Hiring Range Salary Range: $23 - $25 hourly Grade: GGS-008 University Title: Executive Assistant Internal applicants can determine their University title by accessing the Talent Profile tile in my HR. Application Materials * Application materials include a cover letter and resume. Finalists will be asked to provide references at a later date. * Applicants must combine all application materials into one PDF or Microsoft Word document and upload as a resume attachment to the UMSL Careers: **************************************************** * Limit document name to 50 characters. Maximum size limit is 11MB. Do not include special characters (e.g., /, &, %, etc.). For questions about the application process, please email ******************* . If you are experiencing technical problems, please email **************************. Benefit Eligibility This position is eligible for University benefits. As part of your total compensation, the University offers a comprehensive benefits package, including medical, dental and vision plans, retirement, paid time off, short- and long-term disability, paid parental leave, paid caregiver leave, and educational fee discounts for all four UM System campuses. For additional information on University benefits, please visit the Faculty & Staff Benefits website at *********************************************** Equal Employment Opportunity The University of Missouri is an Equal Opportunity Employer. To request ADA accommodations, please email the Office of Human Resources at ***************. Apply for Job * Explore Jobs * Sign In * New User$23-25 hourly Easy Apply 1d agoExecutive Assistant
EBS Recruiters
Executive assistant job in Clayton, MO
Full-time Description The Executive Assistant provides comprehensive administrative support to senior leadership and the department. This role requires strong organizational skills, attention to detail, and the ability to handle confidential information with discretion. The position involves managing a wide variety of administrative tasks, coordinating meetings and travel, handling correspondence, and supporting special projects and departmental operations. Key Responsibilities: Manage complex calendars and schedules, including meetings, appointments, and travel arrangements for executives and department members Plan, coordinate, and execute meetings, conferences, and special events Prepare and edit reports, presentations, correspondence, and other documents for accuracy and clarity Maintain organized filing systems and ensure accessibility of records and information Handle incoming correspondence, phone calls, and emails --responding or redirecting as appropriate Prepare and process invoices, reimbursements, and expense reports Manage and track financial and administrative records, supplies, and mailings Serve as a liaison between the executive office and internal/external stakeholders, including senior leaders and clients Support and coordinate special projects, including research, data compilation, and logistics Exercise independent judgment to plan, prioritize, and organize workloads efficiently Work collaboratively with other administrative staff to ensure smooth departmental operations Requirements 5-7 years of executive administrative or related experience; Associate's degree preferred Strong organizational and time management skills; ability to handle multiple priorities Excellent written and verbal communication skills High level of professionalism and discretion in handling confidential information Strong attention to detail, accuracy, and follow-through Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) Strong interpersonal skills with the ability to interact effectively at all levels Ability to work both independently and as part of a team$35k-50k yearly est. 32d agoExecutive Assistant
Urban Strategies, Inc.
Executive assistant job in Saint Louis, MO
Job Description REPORTS TO: President BACKGROUND: USI is a national nonprofit with extensive experience in the design and implementation of place-based human capital development strategies in communities that are undergoing comprehensive physical revitalization. Founded in 1978, USI is a leader in community development, supporting about 30,000 economically stressed families, approximately 100,000 individuals, in 53 communities in 28 major metropolitan areas. USI represents a movement towards a future where all children and families will be stable and thriving, supported by our unwavering dedication to being results-based, data-driven, and equity-centered. JOB SUMMARY: The Executive Assistant is responsible for managing the President and Executive Vice President's meeting and travel schedules as well as coordinates events travel for the entire team. Acts as the on-site office manager and is the liaison for ordering computers for the entire company. Performs all office manager duties. JOB RESPONSIBILITIES: Executive Assistant to the President & Executive Vice President Report to the President. Manage all aspects of the president and executive vice president's work, including travel, meetings, coordination of events, correspondence, and follow-up. Performs VISA reconciliation Maintain first-response relationships with the executives of partner organizations in the public, private, corporate, government, and philanthropic sectors; Office Manager Acts as primary liaison to the Information Technology Division with regard to ordering computer equipment assigning user access and tracking work requests. Manages contracts for office equipment and supplies. Arranges and coordinates team travel for conferences as needed. Coordinates all aspects of printing and the contract. Work closely with the Finance Team for billing designation and banking deposits QUALIFICATIONS: Education and/or experience required: Five years related work experience required with a preference for experience in the not-for-profit, government, public relations or organizational management. Five years expert experience in Microsoft Suite Ability to maintain strict confidentiality Skills and/or competencies required Impeccable communication skills, good judgment, a strong sense of political savvy An ability to manage multiple tasks accurately and efficiently. An Associate's or Bachelor's degree is preferred Ability to collaborate with colleagues to achieve a desired result Must have strong organizational, planning and time management skills Must excel in a fact paced environment with multiple service locations and a broad set of stakeholders Ability to work in a variety of settings with culturally diverse persons and communities with the ability to be culturally sensitive and appropriate Ability to work independently and with initiative. Urban Strategies, Inc. is an Equal Employment Opportunity Employer$38k-47k yearly est. 2d agoHousing Administration Specialist
Chestnut Health Systems
Executive assistant job in Madison, IL
Support housing residents in their goal to live independently, ensure they have the resources they need, and manage day-to-day administrative details. This full-time position will work Monday through Friday from 8:00am to 5:00pm at our Madison, IL location. Responsibilities Provide consumer-driven services including case management, screening and assessment by conducting tenant applicant interviews to assess for housing eligibility, needs and preferences. Will also link consumers to community resources. Help to oversee move-ins and move-outs once consumers have been deemed eligible. Help with property management and tenant issues including apartment inspections, tenant and/or landlord complaints, information technology requests, and monitoring non-payment of rent. Promote the recovery model of treatment including trauma-informed care, hope, respect, empowerment, health/wellness, and spirituality/connectedness. Qualifications High school diploma or equivalent plus five years' social service, admissions, scheduling, screening, or peer experience; OR high school diploma or equivalent and be a Certified Recovery Support Specialist or certified Peer Recovery Specialist; OR bachelor's degree. Effective communication with employees, consumers, potential consumers, and support systems. Ability to respond effectively and calmly in conflict or emotional situations. Good keyboarding skills. Data entry experience - preferably with an electronic health record or electronic billing system. Knowledge of standard office procedures and use of office equipment. Must have a valid driver's license, private automobile insurance, and be insurable. Are you intrigued by this job but don't meet every single requirement? Research shows that women and people of color are less likely to apply for jobs when that's the case. Chestnut is committed to building a diverse, inclusive, and authentic workplace. If you're excited about any of our posted positions but your experience doesn't line up perfectly, please apply anyway ! You might be just the right candidate for another role. We'd love to explore the possibilities with you! EOE - Minorities/Females/Veterans/Disabled. Chestnut welcomes applications from qualified individuals with recovery experience. The anticipated starting pay for new hires for this position is between $21.00 - $22.00 an hour. There are several factors taken into consideration in determining base pay, including but not limited to: job-related qualifications, skills, education, experience, local market conditions, and internal equity. Check out additional benefits here!$21-22 hourly Auto-Apply 39d agoExecutive Assistant to the President & CEO
Explore St. Louis
Executive assistant job in Saint Louis, MO
Key Responsibilities: Executive Support: Efficiently manage the President's calendar, schedule meetings, coordinate appointments, review presentations + reports, and arrange complex travel logistics. Anticipate needs and take proactive measures to address them. Receive and respond to phone calls and emails for the President; acting as the primary liaison. Provide administrative support to various committees. Promote the corporate image by representing the President internally and externally; providing liaison between the President, key executives and employees. Communication Liaison: Serve as the primary point of contact between the President, Board Members, Executive Management team, and internal/external stakeholders; ensuring all written and verbal communications are handled with professionalism and accuracy. Meeting Preparation: Organize agendas, presentations, and essential documentation for meetings; proofreading to ensure that all materials are complete and accurate in advance. Attend meetings, take detailed notes, and distribute minutes to relevant stakeholders. Board Governance: Assist in the preparation of materials for board meetings, including the collection and compilation of data, creation of reports, and managing meeting logistics. Take role call at Board meetings and document notes for minutes. Project Management: Execute project management strategies. Lead special projects and initiatives from inception to completion, ensuring deadlines are met and results align with company objectives. Support special projects, create presentation materials, and reports + spreadsheets. Review contracts, assist with preparing and editing presentations, reports, and other documents as needed. Document Management: Draft, edit, and manage confidential documents, reports, and correspondence with precision. Maintain the confidentiality of sensitive information and materials. Develop and maintain the physical and electronic filing system for department records. Compliance: Ensure compliance with state regulations and legal standards. Maintain an in-depth understanding of the organization's structure and operations. Travel & Expense Coordination: Arrange detailed travel itineraries and manage expense reports for the President, ensuring accuracy and timeliness. Event Planning: Plan and execute corporate functions to include logistics for Board Meetings, leadership retreats, conferences, and other business meetings; ensuring all details are meticulously organized. Skills: Strong written and verbal communication skills. Exceptional time management skills. Advanced administrative + organizational abilities and attention to detail. Administrative business acumen with proven ability to prioritize multiple projects and meet deadlines in a fast-paced, high-pressure environment. Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook). Familiarity with CRM software (i.e. SimpleView) is preferred. Experience with board governance and preparation of board materials for meetings. Demonstrated ability to maintain and handle confidential information with discretion and professionalism. Effective problem-solving and customer service skills with a commitment to excellence. Ability to work independently while also functioning as a collaborative team member. A professional attitude and comfort level in maintaining effective business relationships and engaging with senior executives, Board Members and stakeholders across all levels of the St. Louis hospitality community. Knowledge of the St. Louis hospitality industry is critical. Active Notary Public license or willingness to obtain certification upon hire is beneficial. Willingness and ability to work flexible hours as required, including evenings + weekends and holidays. Our ideal candidate will be a proactive and detail-oriented professional with outstanding communication skills, along with the ability to simultaneously manage a variety of tasks in a fast-paced corporate environment. This role requires a high level of discretion, professionalism, and the capacity to anticipate the needs of senior leadership while ensuring the seamless execution of day-to-day responsibilities. The scope of this position requires external contact with Board Commissioners, hotel partners, and hospitality industry stakeholders. If you are a highly organized professional with excellent communication skills and the ability to thrive in a fast-paced environment, we invite you to apply for this challenging and rewarding role.$37k-53k yearly est. 60d+ agoAdministrative Associate - Water
City of Kirkwood
Executive assistant job in Saint Louis, MO
Job Description The City of Kirkwood is seeking an organized and dependable Administrative Associate to support our Water Division within the Public Services Department. This position plays a vital role in ensuring smooth daily operations - serving as the main point of contact for residents, contractors, and staff while managing a variety of administrative and technical tasks. If you're someone who thrives in a fast-paced environment, enjoys helping others, and takes pride in keeping things running efficiently, we'd love to have you on our team. Key Responsibilities Serve as the primary point of contact for the Water Division by answering calls, greeting visitors, and assisting with inquiries about water services and repairs. Coordinate customer service requests, document complaints, and work with field staff to ensure timely resolutions. Prepare and process hydrant use permits, billing adjustments, invoices, and related documentation. Maintain and update electronic and paper records using Microsoft Office, Laserfiche, and NaviLine systems. Generate reports and correspondence related to water consumption, quality, and compliance. Support internal operations by scheduling training, organizing travel arrangements, and processing procurement card reconciliations. Create service maps, notifications, and outage communications using AutoCAD and other mapping tools. Provide administrative support to supervisors and assist with department projects as needed. Qualifications ā Education & Experience High school diploma or equivalent required. Additional administrative or office management training preferred. Minimum of three (3) years of experience in administrative support or office coordination. ā Knowledge & Skills Strong proficiency in Microsoft Office Suite (Word, Excel, Outlook). Familiarity with AutoCAD and/or ArcGIS is a plus. Excellent organizational skills with strong attention to detail and accuracy. Professional communication skills with the ability to handle challenging customer interactions tactfully. Self-motivated, adaptable, and able to work independently in a fast-paced environment. Ability to maintain confidentiality and manage multiple priorities effectively. Why Join the City of Kirkwood Play a key role in supporting essential city services that directly impact the community. Work alongside a dedicated and collaborative team of public service professionals. Enjoy competitive pay, comprehensive benefits, and opportunities for growth. Contribute to a city known for its strong sense of community and public service excellence. How to Apply Apply online at ************************************** Applications will be accepted until November 7th, 2025 or until the position is filled. The City of Kirkwood, Missouri is an Equal Opportunity Employer. We value diversity and inclusion and encourage all qualified individuals to apply.$27k-34k yearly est. 20d agoExecutive Assistant / Office Administrator
St. Louis Wholesale Tire
Executive assistant job in Saint Louis, MO
Responsive recruiter St. Louis Wholesale Tire is a 2nd Generation family owned and operated nationwide wholesale tire distributor in a growth mode looking for motivated individuals with a solid understanding of basic business principles and a willingness to learn, grow, and help take the company to the next level. We provide a friendly and flexible work environment, offer an excellent benefit package including health, dental & vision, life, competitive retirement plan, and supplemental insurance, a great schedule; M-F 8:30 - 5:00, accrued PTO after 60 days. Our competitive environment encourages and rewards individual and team success. We offer excellent training and advancement opportunities. Come find out why we were voted the best place to work by Tire Business magazine. Role OverviewWork with management in key areas to maximize their use for implementation of the company's Strategic goals. Work with all levels of the organization to assist in a diverse array of administrative functions that contribute to efficient business flow and organizational growth. Tasks include but are not limited to. Human Resources / Administrative- Assist GM with hiring: job postings, resume review, and interview scheduling.- Manage the onboarding process and paperwork.- Manage calendar for meetings, reviews, special dates, PTO availability- Payroll hour verification and reporting bi-weekly.- Help management implement and execute projects by deadlines and stay on top of recurring tasks. Data Entry / Analysis Assistance- Work in Excel to assist in compiling data for monthly reporting and pricing analysis.- Work in Excel to compile data for Marketing literature and pricelists.- Periodic data entry into SAGE100, our operating software. Sales support / Customer Service- Help the sales team with customer service functions: order entry, shipment tracking, invoice copies.- Help with receptionist phone assistance when call volume is heavy. Marketing - Tradeshow communications and coordination.- Aid in travel preparation and Hotel bookings.- Promotional material design and inventory management.- Assistance with flyers and promotional material creation.- Social media presence assistance.- Website data review and management assistance. Qualifications- College degree or at least 5 years of administrative experience required.- Ability to multitask and prioritize workload across a diverse array of tasks.- Strong organizational, problem-solving, and communication skills.- Willingness to work and communicate with coworkers at all levels of the organization.- Proficiency in Microsoft Excel is a must. Advance knowledge is a big plus.- Design program experience; adobe illustrator a plus.- Sage100 and Crystal reports knowledge preferred but not required. Compensation: $45,000.00 - $60,000.00 per year Why Work at St. Louis Wholesale Tire? At St. Louis Wholesale Tire, we believe a great company starts with great people. As a family-owned business with over 40 years of industry leadership, we've built a reputation not just for exceptional products and service-but for the way we treat our team. What Makes STLWT a Great Place to Work? š Award-Winning Workplace - We were voted the Best Place to Work in the Entire Tire Industry in 2019! Our team is the heart of our success, and we take pride in creating a workplace where people thrive. ā Culture of Integrity & Respect - We stand behind everything we do, and that includes our people. We foster a supportive, team-oriented environment where your contributions are valued. ā Stability & Growth - As a second-generation company, we're in it for the long haul. We offer long-term career opportunities in a growing industry, with room to develop your skills and advance. ā Work That Matters - We help businesses across the country keep moving with specialty tires and inner tubes. What we do has a real impact, and we take pride in being the best at it. ā People-First Approach - Our customers appreciate us because we listen. We bring that same personal touch to our employees, ensuring a workplace where your voice is heard. ā Fast-Paced & Dynamic - No two days are the same! If you love problem-solving, efficiency, and keeping things moving, you'll fit right in. At STLWT, you're not just another employee-you're part of the family. Join us and be a part of a company that values integrity, relationships, and doing right by people. Ready to grow with us? Check out our open positions!$45k-60k yearly Auto-Apply 60d+ agoAdministrative Specialist II - Recorder Of Deeds
Jefferson County, Mo
Executive assistant job in Hillsboro, MO
Close Date Full-Time/Part-Time Full-Time Exempt/Non-Exempt Non-Exempt Description To Apply: Please complete the online application found at **************** Resumes are accepted as supplemental information only and will not be used as a substitute for the application, you must complete the application in full. JOB SUMMARY The position involves providing general clerical support including assistance at the counter and via telephone. Work involves providing general clerical support to the departments; including the sorting, processing and delivery of mail; providing customer service for the community and in-house staff; collecting and distributing documents and accepting payments for departmental programs; processing various printing, mailing and copying requests; performing general office support functions such as filing; and operating common office equipment in fulfilling clerical tasks. ESSENTIAL JOB FUNCTIONS For All Departments * Performs general clerical work including but not limited to answering of phones, greeting and assisting walk-in customers, distribution of mail, and general data entry tasks. * Provides internal and external customer service via phone, email and in person; responds to inquiries, takes messages, and refers inquiries to the most appropriate parties when appropriate. * Keeps appointment calendars and schedules appointments for staff and the general public seeking services. * Maintains and orders office supplies, as assigned and when needed. * Uses computers and word processing software to process letters, forms, reports, schedules, manuals, booklets, requisitions, purchase orders and related paperwork. * Assists in sending out billings and other mass mailings. * Performs basic research and compiles documents needed for various reports and management-level documents. * Prepares and completes forms and composes letters. * Sets up and maintains specialized paper and electronic office files. * May accept payments for fees, fines, goods or services as required by the department. * Files letters, reports and related technical information in the prescribed manner. * Performs work at assigned location during specified business hours. * Performs related additional duties as required and assigned. For the Recorder of Deeds * Assists the public in learning how to use databases located in the archive room. * Charges escrow accounts when necessary. * Prepares completed recordings for distribution. * Maintains and updates various databases and spreadsheets with mail and delivery information. * Adds the recorded plats to the plat cabinet and updates iDOC with the archived location. * Assists in verifying documents and correctly cataloguing older documents in the Grouper database. * Coordinates the Marriage Application and License process. * Balances cash drawers ensures the nightly reports are accurate. Position Administrative Specialist II - Recorder Of Deeds Position Requirements QUALIFICATIONS Education and Experience: * High School Diploma or equivalent; * Two (2) year of related experience; * Or equivalent combination of education and experience. Licenses or Certifications: * None Special Requirements: * Many situations will require early morning or late evening hours. Knowledge, Skills and Abilities: * Knowledge of general office procedures. * Knowledge of department functions, resources and general practices. * Knowledge of grammar, spelling and alphanumeric sequencing. * Skills in typing, data processing and file maintenance. * Ability to create and maintain files and records. * Ability to work independently with minimal supervision. * Ability to follow both oral and written directions. * Ability to operate commonly used manual and automated office equipment. * Ability to use and trouble shoot various computer and standard office equipment. * Ability to interact with and communicate with general public in a friendly productive manner. PHYSICAL DEMANDS The work is light and requires exerting up to 20 pounds of force occasionally and/or negligible amount of force frequently or constantly to lift, carry, push, pull or otherwise move objects, including the human body. The work also requires mental and visual acuity, speaking, balancing, climbing, crawling, crouching, feeling; picking, pinching, typing, or otherwise working primarily with fingers rather than with the whole hand; grasping; picking, holding or otherwise working with the whole hand; hearing, kneeling, pulling, pushing, reaching, repetitive motion, standing, stooping, talking, and walking. WORK ENVIRONMENT The work is performed indoors in an office environment with low to moderate noise level. This position involves interaction with other employees and the general public. To Apply: Please complete the online application found at **************** Resumes are accepted as supplemental information only and will not be used as a substitute for the application, you must complete the application in full. Shift -not applicable- Normal Entry Salary $16.14 per hour Salary Range EOE Statement Jefferson County Government is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, gender, national origin, age, physical or mental disability, genetic information, protected veteran or uniformed servicemember status or any other characteristic protected by local, state or federal law.$16.1 hourly 7d agoHousing Administration Specialist (Site-Based)
Chestnut Health Systems
Executive assistant job in Granite City, IL
Chestnut Health Systems is hiring a Housing Administration Specialist to play a vital role in maintaining the operational efficiency of our housing programs. With a focus on accuracy and responsiveness, this position involves overseeing data entry, paperwork completion, and ensuring compliance with housing funder requirements. As a Housing Administration Specialist, you'll be instrumental in resolving tenant issues, conducting property inspections, and providing essential case management and community support services. This full-time position will work Sunday through Thursday from 7:00am to 3:30pm and is based at our Granite City, IL location. Responsibilities Your responsibilities will include accurate data entry, managing documentation to meet housing funder requirements, handling inquiries via calls and messages, and resolving property management and tenant issues. Additionally, you will provide consumer-driven services, maintain a safe and clean environment, and ensure the oversight of the safe self-administration of medication. Promoting positive interactions within Chestnut and the community, attending meetings, participating in crisis intervention, and upholding customer service excellence are integral aspects of this role. As a Housing Administration Specialist, you will contribute to the success and reputation of our housing programs. Qualifications High school diploma or equivalent, five years of social service, admissions, scheduling, screening, or peer experience; or a high school diploma or equivalent and be a Certified Recovery Support Specialist (CRSS) or Certified Peer Recovery Specialist (CPRS) in good standing with the State of Illinois; or have a bachelor's degree. Effective communication skills with employees, consumers, support systems, and community contacts. Good keyboarding skills, including data entry into various databases. General knowledge of standard office procedures and office equipment. Valid driver's license, private automobile insurance, and insurability. Flexibility to work at multiple housing sites, including overnights and weekends. Ability to remain awake, alert, and active during the entire shift. Are you intrigued by this job but don't meet every single requirement? Chestnut is committed to building a diverse and inclusive workplace. If you're excited about any of our posted positions but your experience doesn't line up perfectly, please apply anyway! We'd love to explore the possibilities with you. Chestnut Health Systems is a leader in the effort to achieve health equity, providing high-quality health and human services in underserved communities. We deliver trauma-informed, fully integrated care by combining behavioral health with community-based primary health care. Chestnut's research division is nationally recognized for its contribution to evidence-based practices. Our empathic and innovative employees live our mission of making a difference. EOE - Minorities/Females/Veterans/Disabled. Chestnut welcomes applications from qualified individuals with recovery experience. The anticipated starting pay for new hires for this position is between $21.00 - $22.00 an hour. There are several factors taken into consideration in determining base pay, including but not limited to: job-related qualifications, skills, education, experience, local market conditions, and internal equity. Check out additional benefits here!$21-22 hourly Auto-Apply 60d+ agoExecutive Assistant / Office Administrator
St. Louis Wholesale Tire
Executive assistant job in Saint Louis, MO
Job DescriptionSt. Louis Wholesale Tire is a 2nd Generation family owned and operated nationwide wholesale tire distributor in a growth mode looking for motivated individuals with a solid understanding of basic business principles and a willingness to learn, grow, and help take the company to the next level. We provide a friendly and flexible work environment, offer an excellent benefit package including health, dental & vision, life, competitive retirement plan, and supplemental insurance, a great schedule; M-F 8:30 5:00, accrued PTO after 60 days. Our competitive environment encourages and rewards individual and team success. We offer excellent training and advancement opportunities. Come find out why we were voted the best place to work by Tire Business magazine. Role Overview Work with management in key areas to maximize their use for implementation of the companys Strategic goals. Work with all levels of the organization to assist in a diverse array of administrative functions that contribute to efficient business flow and organizational growth. Tasks include but are not limited to. Data Entry / Analysis Assistance - Work in Excel to assist in compiling data for monthly reporting and pricing analysis. - Work in Excel to compile data for Marketing literature and pricelists. - Periodic data entry into SAGE100, our operating software. Marketing - Tradeshow communications and coordination. - Aid in travel preparation and Hotel bookings. - Promotional material design and inventory management. - Assistance with flyers and promotional material creation. - Social media presence assistance. - Website data review and management assistance. Human Resources / Administrative - Assist GM with hiring: job postings, resume review, and interview scheduling. - Manage the onboarding process and paperwork. - Manage calendar for meetings, reviews, special dates, PTO availability - Payroll hour verification and reporting bi-weekly. - Help management implement and execute projects by deadlines and stay on top of recurring tasks. Sales support / Customer Service - Help the sales team with customer service functions: order entry, shipment tracking, invoice copies. - Help with receptionist phone assistance when call volume is heavy. Qualifications - College degree or at least 5 years of administrative experience required. - Ability to multitask and prioritize workload across a diverse array of tasks. - Strong organizational, problem-solving, and communication skills. - Willingness to work and communicate with coworkers at all levels of the organization. - Proficiency in Microsoft Excel is a must. Advance knowledge is a big plus. - Design program experience; adobe illustrator a plus. - Sage100 and Crystal reports knowledge preferred but not required.$28k-42k yearly est. 27d ago
Learn more about executive assistant jobs
How much does an executive assistant earn in OFallon, MO?
The average executive assistant in OFallon, MO earns between $30,000 and $59,000 annually. This compares to the national average executive assistant range of $35,000 to $71,000.
Average executive assistant salary in OFallon, MO
$42,000
What are the biggest employers of Executive Assistants in OFallon, MO?
The biggest employers of Executive Assistants in OFallon, MO are:
- TEKsystems
- Gigawatts Electric
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