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Executive Assistant I
Georgia College & State University 3.9
Executive assistant job in Milledgeville, GA
About Us Georgia College & State University (GCSU) is the state's designated public liberal arts university, where students learn the essential skills to compete in a fast-paced and technology-driven global society. The university prepares students for successful careers, leadership in communities, problem solving and life-long learning through personalized attention in a residential setting with opportunities for a variety of transformational experiences through its award-winning, high-impact practices. One of only three selective universities within the University System of Georgia and a top 10 ranked public university in the Southeast, GCSU offers undergraduate degrees in more than 40 majors, more than 30 graduate programs, doctorates in education and nursing, professional certificates, and continuing education programs. As a member of the prestigious Council of Public Liberal Arts Colleges (COPLAC), GCSU is committed to fostering a liberal arts environment that values academic preeminence, interdisciplinary inquiry and an inclusive learning community. GCSU enjoys a strong reputation for academic excellence and nationally ranked programs according to US News & World Report, The Princeton Review and Colleges of Distinction - among other ranking sources. Georgia College & State University takes great pride in combining the educational experience of a private liberal arts college with the affordability of a public university. Faculty and staff are dedicated to student engagement and experiential learning through high-impact practices such as internships, service- and community-based learning, leadership development, study abroad opportunities, mentored undergraduate research and a capstone project that fosters intellectual curiosity, reasoned inquiry and critical thinking. The university's beautiful and historic campus is located downtown in Milledgeville, Georgia, a charming, diverse college town of approximately 19,000 residents in Central Georgia, and only 90 miles southeast of Atlanta. Milledgeville is also the home of noted American author and alumna, Flannery O'Connor, '45, and the college community enjoys many exciting literary arts programs at O'Connor's former home, Andalusia, a National Historic Landmark owned by the university. Milledgeville is located on the banks of beautiful Lake Sinclair and Lake Oconee, allowing faculty, staff and students to take full advantage of the environmental and recreational benefits of being part of a lake community. For cultural, educational and leisure opportunities beyond Milledgeville - Macon and Atlanta are located within easy driving distances. Georgia College & State University is dedicated to protecting academic freedom in addition to supporting freedom of expression as outlined in the University System of Georgia's Freedom of Expression and Academic Freedom policy and its Ethics Code of Conduct. For more information, visit us online at gcsu.edu. Job Summary The Executive Assistant I is responsible for the efficient day-to-day operation of the Office of the President and serves as the first point of contact for the office. Performs a variety of administrative and staff support duties for the President and the Chief of Staff which requires a range of skills and knowledge of organizational policies and procedures. Will make independent decisions with prioritizing and managing executive-level schedules. The person in this position will interact with a wide range of constituents and will manage sensitive and confidential information with the highest level of discretion. Responsibilities Administrative Support - 70 * Provides advanced administrative support to the President and Chief of Staff. * General office duties include maintaining all appropriate calendars, scheduling meetings/events/appointments for the President and Chief of Staff, screening calls, assisting visitors with requests, managing the Office of the President email account. * Serves as the first point of contact for the Office of the President. * Prepares travel arrangements and processes travel reimbursements for the President and Chief of Staff. * Maintain electronic filing system for the office. * Review and obtain signature for forms and documents. * Answers requests for information which may include completing questionnaires and compiling data from files. * Serves as a representative of the division on internal and external committees as assigned. * Performs additional administrative duties as assigned. Coordinating - 15 * Manage offices services to ensure efficient operation * Manages inventory of office supplies and other items. * Research and develop resources that will help control costs. * Schedules of service, repairs, and maintenance as necessary. * Coordinates the maintenance and upkeep of departmental vehicles and equipment (Ex: copier). * Coordinates the President's Conference Room by maintaining the calendar and upkeep of equipment. Budget/Purchasing - 10 * Responsible for all state and foundation purchases for the Office of the President. Exercises significant discretion in financial decision-making for presidential office purchases. * Enters items into ePro. * Uses state purchasing card for procurement as needed. * Purchases items with Foundation funds, as needed. * Renews all memberships for the Office of the President annually. In coordination with the Chief of Staff, reconciles the state, Foundation, & Sodexo budgets on a monthly basis and tracks expenses. Other - 5 Performs other duties as assigned including but not limited to serving on division or campus committees, develop initiatives for the department and division, and implementing special projects Required Qualifications Educational Requirements Bachelor's degree or equivalent combination of education and administrative experience. Required Experience 2 years experience directly related to duties and responsibilities specified. Preferred Qualifications Preferred Experience * Experience managing department operating budgets * Experience in higher education setting Required Documents to Attach * Reference Letter * Resume/CV * Cover Letter Knowledge, Skills, & Abilities ABILITIES * Work independently and as a team. * Self-motivated, energetic, service-minded, and adept at solving problems. * Ability to perform other related duties as needed to promote the effective functioning of the Office of the President. KNOWLEDGE * Knowledge of Department operations and goals. * Knowledge of University purchasing policies and procedures. SKILLS * Excellent written communications and proofreading skills. * Excellent organizational, management, leadership, communication, and interpersonal skills. USG Core Values The University System of Georgia is comprised of our 26 institutions of higher education and learning as well as the System Office. Our USG Statement of Core Values are Integrity, Excellence, Accountability, and Respect. These values serve as the foundation for all that we do as an organization, and each USG community member is responsible for demonstrating and upholding these standards. More details on the USG Statement of Core Values and Code of Conduct are available in USG Board Policy 8.2.18.1.2 and can be found on-line at ************************************************************************** Additionally, USG supports Freedom of Expression as stated in Board Policy 6.5 Freedom of Expression and Academic Freedom found on-line at ************************************************ Equal Employment Opportunity Georgia College & State University (GCSU) is committed to the fundamental principle of equal opportunity and equal treatment for every prospective and current employee. No person shall, on the grounds of race, color, sex (including pregnancy, sexual orientation, and gender identity), religion, national origin, age, disability, veteran status, or genetic information, be excluded from employment or participation in, be denied the benefits of, or otherwise be subjected to discrimination, under any program or activity conducted by GCSU. Georgia College & State University is a national award-winning institution in areas of student success and achievement. It strives to achieve excellence in the composition of its community, educational programs, university policies, research and scholarship, campus life, employment practices, extracurricular activities, and community outreach. It is a priority of the university to be a welcoming and inclusive environment so that its campus culture will enhance the ability of its community members to succeed in their endeavors, to be respected as individuals, and to feel a sense of belonging. Other Information This is not a supervisory position. This position has financial responsibilities. This position will not be required to drive. This role is not considered a position of trust. This position requires a purchasing card (P-Card). This position will not travel. Background Check * Criminal Background Check
$46k-54k yearly est. 26d ago

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Administrative Assistant 3
Northrop Grumman 4.7
Executive assistant job in Warner Robins, GA
RELOCATION ASSISTANCE: No relocation assistance available CLEARANCE TYPE: NoneTRAVEL: NoDescriptionAt Northrop Grumman, our employees have incredible opportunities to work on revolutionary systems that impact people's lives around the world today, and for generations to come. Our pioneering and inventive spirit has enabled us to be at the forefront of many technological advancements in our nation's history - from the first flight across the Atlantic Ocean, to stealth bombers, to landing on the moon. We look for people who have bold new ideas, courage and a pioneering spirit to join forces to invent the future, and have fun along the way. Our culture thrives on intellectual curiosity, cognitive diversity and bringing your whole self to work - and we have an insatiable drive to do what others think is impossible. Our employees are not only part of history, they're making history. Put your skills to the test by pushing the boundaries of what's possible. From global defense to sustainment and modernization to mission readiness, your experience and ability will make it a reality. Our programs are built on equal parts of curiosity and collaboration. Our combined effort means our customers can connect and defend millions of people around the world. With Northrop Grumman, you'll have the opportunity to be an essential part of projects that will define your career, now and in the future. The Northrop Grumman Defense Services is seeking an experienced Administrative Assistant to provide support to the Radar Systems Business Area in Warner Robins Ga. As a valued member of the leadership team, the Administrative Assistant is the center of day-to-day office operations and will be welcomed into a team environment where input is invited, growth is encouraged, and mutual support is standard. Roles and responsibilities of the selected candidate to include, but not limited to: This team member will be expected to multi-task in a fast-paced environment, using judgment and discretion. Diplomatically interface with all levels of management, employees, internal and external customers and vendors. This position will be responsible for the production and distribution of top quality memoranda, reports, presentations, organization lists and charts (distribution lists, organization charts). Coordinating and maintaining the Operating Unit Team's calendar (meetings, schedule, deliverables) proactively through independent initiative Manage multiple conference room calendars, including scheduling and maintenance of equipment. Coordinating meetings (scheduling, set up using Microsoft Outlook, taking and documentation of minutes, tracking, coordinating meal ordering) Support travel requests, expense reports and tracking required documentation (per diem rates, Visitor Authorization Requests (VAR), spreadsheets) Coordinate and provide backup to other Administrative Assistants in the Operating Unit Provide file maintenance; maintain required records in accordance with directives Employee in- and out-processing and office moves Standard office duties (i.e. answer phones, take messages, escort/greet visitors, ordering supplies, managing maintenance requests and equipment ordering for multiple program areas) Preparing and releasing a variety of complex communications and documents that affect the program area; designing and maintaining procedures; appropriately handling confidential information is critical Maintaining a record of all program staff training. The candidate will be reliable, resourceful, work accurately and independently with an ability to anticipate, initiate and follow through with all responsibilities. There will be an occasional need to work extended hours Basic Qualifications: - High school diploma and a minimum of 4 years additional education and/or experience in the administrative professional field or an Associates Degree in business administration or related field AND 2 years related experience, OR Bachelor's degree in the administrative professional field - Computer skills required include advanced expertise in Microsoft Office software (Word, PowerPoint, Outlook, Access, Visio, and Excel) and intranet/internet proficiency - Must have the ability to compile and generate reports and presentations Individual must be able to complete a wide variety of tasks with minimal supervision - Ability to efficiently coordinate Outlook calendar and high tempo schedules - Prior experience coordinating both on and off site meetings and/or events - Experience proofreading and correcting documents for grammatical errors and formatting - Proactive, highly motivated and adaptable, with excellent organizational skills including the ability to juggle multiple tasks, changing needs, and competing priorities -Expert level proficiency with oral and written communication skills -Must have experience in supporting a variety of management levels and administrative support within an organization and be able to collaborate with all organizational levels Preferred Qualifications: Associate's Degree in business administration or related field Experience and proficiency with Concur travel and expense reporting system Experience working in Share Point NGSkills Primary Level Salary Range: $48,400.00 - $80,600.00The above salary range represents a general guideline; however, Northrop Grumman considers a number of factors when determining base salary offers such as the scope and responsibilities of the position and the candidate's experience, education, skills and current market conditions.Depending on the position, employees may be eligible for overtime, shift differential, and a discretionary bonus in addition to base pay. Annual bonuses are designed to reward individual contributions as well as allow employees to share in company results. Employees in Vice President or Director positions may be eligible for Long Term Incentives. In addition, Northrop Grumman provides a variety of benefits including health insurance coverage, life and disability insurance, savings plan, Company paid holidays and paid time off (PTO) for vacation and/or personal business.The application period for the job is estimated to be 20 days from the job posting date. However, this timeline may be shortened or extended depending on business needs and the availability of qualified candidates.Northrop Grumman is an Equal Opportunity Employer, making decisions without regard to race, color, religion, creed, sex, sexual orientation, gender identity, marital status, national origin, age, veteran status, disability, or any other protected class. For our complete EEO and pay transparency statement, please visit *********************************** U.S. Citizenship is required for all positions with a government clearance and certain other restricted positions.
$48.4k-80.6k yearly Auto-Apply 6d ago
Senior Executive Assistant to the Senior Vice President for University Advancement
Mercer University 4.4
Executive assistant job in Macon, GA
Application Instructions: External Applicants: Please upload your resume on the Apply screen. Your application will automatically populate your resume details, and you may verify and update data on the My Information page. IMPORTANT: Please review the job posting and load ALL documents required in the job posting to the Resume/CV document upload section at the bottom of the My Experience application page. Use the Select Files button to add multiple documents including your Resume/CV, references, cover letter, and any other supporting documents required in the job posting. The "My Experience" page is the only opportunity to add your required supporting document attachments. You will not be able to modify your application after you submit it. Current Mercer University Employees: Apply from your existing Workday account. Do not apply from the external careers website. Log in to Workday and type Jobs Hub in the search bar. Locate the position and click Apply. Job Title: Senior Executive Assistant to the Senior Vice President for University Advancement Department: University Advancement College/Division: General University Primary Job Posting Location: Macon, GA 31207 Additional Job Posting Locations: (Other locations that this position could be based) Job Details: We are seeking a highly organized and responsible Senior Executive Assistant to provide comprehensive support to the Senior Vice President for University Advancement. This role demands a self-motivated and trustworthy individual who is committed to delivering excellence and ensuring seamless operations at the executive level. Responsibilities: The Senior Executive Assistant provides high-level administrative and financial support for University Advancement under indirect supervision. This role manages and audits departmental budgets and revenue accounts, oversees business transactions, and ensures compliance with policies and procedures. The position also provides executive support to the Senior Vice President (SVP), supervises designated staff, and coordinates procurement and vendor relations. Additional responsibilities include serving as Building Steward for Mercer Landing and supporting special events as assigned. Qualifications: A bachelor's degree from an accredited university/college and at least one year of progressively responsible administrative support experience is required. In lieu of a bachelor's degree, an equivalent combination of education and directly related experience will be considered. Candidates with prior experience with Workday and/or prior accounting/budgeting experience are highly desired. Knowledge/Skills/Abilities: * Comprehensive understanding of financial management principles, including budgeting, auditing, and compliance. * Knowledge of or ability to quickly learn University policies, procedures, and procurement processes. * Familiarity with office administration and executive support best practices. * Understanding of event coordination and facility management. * Strong organizational and time-management skills with the ability to prioritize multiple tasks. * Advanced proficiency in Microsoft Office Suite and ability to learn various enterprise systems (e.g., Workday). * Excellent written and verbal communication skills for professional correspondence. * Analytical skills for reviewing budgets and identifying discrepancies. * Problem-solving skills to address scheduling conflicts and operational issues. * Skill in utilizing office productivity tools (Word, Excel) to create and manage documents, expense reports, and spreadsheets, along with experience in or ability to learn University accounting systems and donor management platforms. * Ability to deliver excellent customer service while effectively communicating with vendors, alumni, University stakeholders, and internal departments to resolve disputes or clarify charges and expenses. * Ability to maintain confidentiality and exercise discretion in handling sensitive information. * Ability to review and question expenses to ensure compliance with departmental budgets and financial policies * Ability to work independently under minimal supervision while managing complex tasks. * Ability to supervise and mentor staff effectively. * Ability to collaborate across departments and build positive working relationships. * Ability to adapt to changing priorities and work in a fast-paced environment. Background Check Contingencies: * Criminal History Required Documents: * Cover Letter * Resume * List of references with contact information About Mercer University Founded in 1833, Mercer University is a distinguished private institution recognized for its commitment to academic excellence, leadership development, and community engagement. With campuses across Georgia, Mercer's twelve schools and colleges offer a wide range of undergraduate, graduate, and professional programs. The university cultivates a close-knit, student-centered environment where innovation, service, and personal growth are deeply valued. Mercer's employees are at the heart of its mission, dedicated to advancing innovation, supporting student success, and strengthening both our local and global communities through service. At Mercer, we believe in the power of relationships and the importance of in-person collaboration. Accordingly, our employees are expected to serve in-person as it fosters real-time problem solving, mentoring, and the meaningful connections that strengthen both our work and service to our students and the broader university community. Why Work at Mercer University Mercer University offers a variety of benefits for eligible employees including comprehensive health insurance (for self and dependents), generous retirement contributions, tuition waivers, paid vacation and sick leave, technology discounts, schedules that allow for work-life balance, and so much more! At Mercer University, a Bear is more than a mascot: it's a frame of mind that begins with a strong desire to make the most out of your career. Mercer Bears do not settle for mediocrity or the status quo. If you're seeking an environment where your passion and determination are embraced, then you want to work at Mercer University. For more information, please visit: ********************************** Scheduled Weekly Hours: 37.5 Job Family: Staff Clerical Non-exempt EEO Statement: EEO/Veteran/Disability
$50k-67k yearly est. Auto-Apply 16d ago
Executive Assistant
Ita International, LLC 4.5
Executive assistant job in Warner Robins, GA
At ITA International, we're a tech-enabled professional services company. Headquartered in Newport News, Virginia, we leverage subject matter expertise, data analytics and technology to challenge boundaries and transform possibilities. With a global presence and a passionate team of over 300 ITAers, we're driven by mission success for our customers, “In The Arena.” Our expertise spans Operations, Training, Engineering, Nanotechnology, Statistics, Machine Learning and Software Engineering - enabling data and tech-enabled solutions that deliver real value. Join our impactful journey at ITA International. As Theodore Roosevelt said, “The credit belongs to the man who is actually in the arena.” We're here, standing beside our customers, ready to serve and succeed. ITA is seeking an Executive Assistant to join the team at Robins Air Force Base in Georgia. This opportunity is contingent upon successful contract award, expected Fall 2025. Responsibilities The Executive Assistant will offer executive management and administrative support to the leadership team, serving as a supportive and empowering force for senior leadership. This role requires a proactive problem-solver with exceptional communication skills and meticulous attention to detail. Experience in an office environment, performing administrative duties, and supporting senior managers is essential. The successful candidate will demonstrate flexibility, consistency, and a commitment to maintaining confidentiality in high-level systems and operations. Functional Areas of Responsibility: Perform administrative functions, database management, correspondence tracking, meeting organization, personnel support, and office organization. Identify problems and recommend solutions with minimal supervision. Manage office tasks such as tracking training, evaluations, awards, and personnel processing. Organize meetings, prepare agendas, and maintain file plans. Provide security-related support, including visitor log management and entry control duties. Ensure compliance with Air Force directives and procedures. Assist and advise leadership team on design and implementation of data analytics tools to track and assign resources in order to shorten decision timelines. Identifies, analyzes, and evaluates actual and/or potential problem areas in administrative activities, drawing from trend data and knowledge of the organization. Administer, manage, and monitor records management. Manage and monitor organizational mailboxes. Incorporate multiple taskings, projects, and scheduling requirements and provide feedback, recommendations, scheduling, and deconfliction of requirements and initiatives as prioritized by government personnel. Schedule appointments and update event calendars; arrange, schedule, and monitor staff meetings; answer telephones, take messages or transfer calls. Processing incoming and outgoing mail and faxes. Support the management, booking and coordination of travel, hotel, and conference reservations in the Defense Travel System. Assist in the purchase of supplies and monitoring office inventories and the purchase of supplies. Transcribe notes and minutes at meetings. Support staff in creating, developing, proofreading documents, presentations, and electronic correspondences. Qualifications Active Secret security clearance. 3 years experience working in a military office environment with previous Department of Defense related experience within the last 5 years. 3 years experience using computer MS Office Suite applications tools, to include Word, Excel, PowerPoint, Visio, and SharePoint in creating documents and reports, spreadsheets, presentations, and the management of databases within the last 5 years. 3 years experience in setup and the use of office equipment such as videoconferencing systems, facsimiles, copiers, printers, overhead projectors, and other office related equipment within the last 5 years. Executive administrative assistant experience highly desired. U.S. citizenship required. Knowledge, Skills, Abilities Familiar with Government Travel Card program (GTC), Military Personnel Data System (MILPDS), Case Management System (CMS), Base Level Service Delivery Model (BLSDM), Assignment Management System (AMS), Defense Travel System (DTS), Unit Control Center (UCC), Air Force Personnel Accountability and Assessment System, and Servicemember's Group Life Insurance (SGLI) Online Enrollment System (SOES) actions (preferred). Ability to gather, assemble, process and analyze data and develop intellectual inferences based on acquired information. Ability to communicate effectively, both orally and in writing. Resourceful and flexible to a dynamic work environment and schedule. Ability to multi-task and anticipate requirements of the supported unit Attention to detail. Ability to adapt to unexpected issues. Benefit and Compensation Transparency ITA International proudly complies with all federal and state benefit and pay transparency laws. Employees of ITA can expect a robust benefit package, including: Medical, dental and vision plans Life Insurance Short Term Disability insurance (where applicable) Voluntary ancillary benefit options 401k retirement benefits with employer matching contributions Application and Employment at ITA International ITA International is an Equal Opportunity Employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability status, protected veteran status, or any other characteristic protected by law. In compliance with the ADA Amendments Act (ADAAA), ITA International would like to ensure that your application process goes as smoothly as possible. If you would like to preview the physical requirements for this position, or if you have a disability and would like to request an accommodation in order to apply for a currently open position with ITA, please contact us by phone at ************ or email us at ***************.
$40k-53k yearly est. Auto-Apply 60d+ ago
Administrative Professional
Rollins 4.7
Executive assistant job in Centerville, GA
Ready for your next career opportunity? Look no further, Bug House is looking to hire you! As part of the Bug House Pest Control team, you'll be critical to helping our customers feel we've delivered on our promise. That means building on our reputation for top-notch service from the industry leader. We need your Next-Level Service Mindset at Bug House! As part of the Bug House Pest Control team, you'll be critical in helping our customers feel we've delivered on our promise. You'll have more than a job-you'll have a career with growth potential and benefits that go beyond the basics. You'll receive all the tools you need to succeed. Plus, if there's one thing we know at Bug House Pest Control, it's that pests keep coming back, and that makes our industry recession resistant. No pest control experience is necessary, and you don't have to love bugs. You just have to love making people feel safe in their homes and we'll provide the training! Responsibilities With Bug House, not only do you experience a fun work environment but also one that cares about your growth and goals. Come explore what extraordinary career is waiting for you! Benefits including a 401(k) with a company match. But it's more than that. It's serving our communities. It's having your teammates' backs. It's going above and beyond and making a difference. We step in and step up when people have problems they can't fix, and they need the pros. We crush their pest problems and lift their spirits. Back to you. Are you a hard worker? Can you follow direction, handle stress, and multitask? Are you organized, friendly, and motivated to succeed? That's a great place to start. Why you will love being a Customer Service Representative at Bug House Pest Control: A role that matters: As a Customer Service Representative, you'll be the critical link between our customers and service professionals. Your contributions keep our operations running smoothly! Rewarding benefits: Enjoy a competitive salary, comprehensive benefits including a 401(k) with a company match, and much more. Making a difference: It's not just about solving pest problems - it's about making people's lives better. As part of our team, you'll help create healthier living and working environments. What Your Job Duties Will Include: Manage inbound calls and emails, assisting customers with needs like payments, scheduling, and conflict resolution. Document customer accounts and ensure all paperwork is completed accurately and promptly. Handle additional tasks and projects as needed to support the team. Collaborate with internal teams, including administrative associates, sales, service professionals, and management to ensure top-tier customer service. Foster consistent communication with customers, ensuring their needs are always met. What We Offer: A comprehensive benefits package including medical, dental, vision, maternity, and life insurance. 401(k) plan with company match, employee stock purchase plan. Paid vacation, holidays, and sick leave. Employee discounts. Industry-leading, quality training program. Why Choose Bug House Pest Control? Our company vision is to become a leader in the Georgia pest control services industry through training, technology, and service. The Pest Management Industry is growing - and is a recession resistant line of business Bug House is financially stable and growing subsidiary of Rollins, Inc., (NYSE: ROL), headquartered in Atlanta, GA Qualifications What You Need to Succeed: High School Diploma or equivalent required No experience necessary! Must be at least 18 years of age Proficiency in Microsoft Office tools such as Word, Excel, and PowerPoint BHPC is an Equal Opportunity / Protected Veterans / Individuals with Disabilities Employer
$30k-45k yearly est. Auto-Apply 39d ago
Administrative Specialist, Senior
Diaconia LLC
Executive assistant job in Warner Robins, GA
Description:Diaconia is looking for a talented Administrative Specialist, Senior to join our Amazing team! If you're looking to join a company that truly appreciates you and your talents, look no further! At Diaconia, we are committed to serving and caring for our colleagues, our clients and our community. Our team is made up of talented individuals who appreciate having the opportunity to contribute their knowledge and experience to further the growth and development of our industry. Our ideal candidates embrace diverse thinking, enjoy partnering with others and are seeking to make a difference! We are currently searching for a new, full-time member for our team for the position of: Administrative Specialist, Senior The candidate will interact with lateral organizations, or any external agencies required including base facility, personnel, security, computer support, foreign disclosure, foreign travel, public affairs, and the building managers to facilitate uninterrupted day-to-day operations of the directorates and divisions. Candidate must have at least three years of executive administrative support experience in DoD or industry. Responsibilities: Process non-disclosure agreements for directorate personnel prior to accessing competition-sensitive or proprietary data, information, or documents; assist in planning and organizing the full spectrum of actions required for the directorate to conduct day to day business, including, but not limited to, planning executive calendars and scheduling meetings; assist in performing a wide range of management activities to include, but not limited to: working with functional managers, outside agencies, contractor personnel, and the program office customers concerning preparation of technical material, management presentations, and other material in support of meetings, minutes, agendas, and compilation of briefings; gathering a variety of program information; assisting in pre-acquisition and acquisition strategy planning and implementation; assisting in the development of executive documentation; assisting in the development of milestone planning, tracking, scheduling, briefing preparation, staff coordination, and decision documentation preparation; implementing documentation reviews. Support staff leadership, teams, and office personnel by the development, maintenance and modification of directorate/division/program schedules and calendars. Assist in the planning, formulation, editing, development, publication, and storage of finished products to include, but not be limited to, program documentation, plans, directives, reports, briefings, and other presentations as required (technical and non-technical, classified, and unclassified) in the media and format requested. Provide support by organizing and facilitating program briefings, to include, but not limited to, gathering information, reviewing reports, reviewing charts, and other business integration support as needed. Assist with, plan, and coordinate meetings to include VTC, room set-up (including but not limited to ensuring sufficient seating and creating name placards) and closing/securing conference rooms. Assist with internal and external briefings and reports by providing expert knowledge and capability to produce visual aids (slides, briefing charts and other graphics); file and retrieve graphics materials to facilitate research and expedite creation of briefings and reports; compile and prepare briefings and reports in hard copy for special and/or recurring reports; and provide assistance during briefings upon request. Assist in maintenance of OIs for the USG. This includes the development and maintenance of self-inspection checklists. Maintain official file plans with the use of the Air Force Records Information Management System (AFRIMS) or other appropriate information management systems. 3.12.2.9 The Contractor shall assist in the establishment and maintenance of master files and file plans of the divisions and program data to facilitate tracking and resolution of issues associated with operations. Have expert knowledge in AFRIMS and the ERM structure to perform record searches of active and inactive, physical and electronically stored final and draft documentary materials related to search criteria. Assist in preparing and processing CONUS and OCONUS travel arrangements and travel vouchers. Verify the accuracy of data inputs for the divisional Automated Time Attendance and Production System (ATAAPS), Defense Civilian Pay System (DCPS), Customer Service Representative (CSR), in/out-processing, DTS, and Functional Area Records Management (FARM). Assist with the suspense tracking system. Provide assistance in the development of program documentation, including aircraft availability plans, program management plans, modification management plans, and other program plans, strategies, schedules, or agreements necessary for efficient program management. Serve as the focal point for collecting, preparing, and displaying materials for staff meetings. Provide administrative support for management, financial, contracting, configuration, engineering, system integration, and logistics management activities. Provide administrative assistance to the Management Operations Division and personnel. Assist in managing and tracking the civilian and military decoration programs within the directorate/division. Assist with tracking the training budget information for the training Government Purchase Card (GPC) holder. Disclaimer "The responsibilities and duties outlined in this job description are intended to describe the general nature and level of work performed by employees within this role. However, they are not exhaustive and may be subject to change or modification at any time to meet the evolving needs of the organization. Requirements: Required Qualifications: HSD/GED, ten (10) years' experience as an administrative worker, five (5) years' DoD experience required Working knowledge of desktop applications including word processing, spreadsheet, and database applications Secret or Top Secret Clearance U.S. Citizenship required Preferred Additional Qualifications Experience using Defense Travel System (DTS) Experience using Automated Time Attendance and Production System (ATAAPS) Experience using Defense Civilian Pay System (DCPS) Experience using Functional Area Records Management (FARM) Experience using Air Force Records Information Management System (AFRIMS) Experience using Senior Officer Communication and Coordination Electronic Resource (SOCCER) Applicant selected will be subject to a government security investigation and must meet eligibility requirements for access to classified information. Diaconia is an Equal Opportunity Employer, Minorities/Females/Veterans/Disabled. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, or national origin.
$36k-62k yearly est. 19d ago
Administrative Specialist, Senior
Diaconia
Executive assistant job in Warner Robins, GA
Full-time Description Diaconia is looking for a talented Administrative Specialist, Senior to join our Amazing team! If you're looking to join a company that truly appreciates you and your talents, look no further! At Diaconia, we are committed to serving and caring for our colleagues, our clients and our community. Our team is made up of talented individuals who appreciate having the opportunity to contribute their knowledge and experience to further the growth and development of our industry. Our ideal candidates embrace diverse thinking, enjoy partnering with others and are seeking to make a difference! We are currently searching for a new, full-time member for our team for the position of: Administrative Specialist, Senior The candidate will interact with lateral organizations, or any external agencies required including base facility, personnel, security, computer support, foreign disclosure, foreign travel, public affairs, and the building managers to facilitate uninterrupted day-to-day operations of the directorates and divisions. Candidate must have at least three years of executive administrative support experience in DoD or industry. Responsibilities: Process non-disclosure agreements for directorate personnel prior to accessing competition-sensitive or proprietary data, information, or documents; assist in planning and organizing the full spectrum of actions required for the directorate to conduct day to day business, including, but not limited to, planning executive calendars and scheduling meetings; assist in performing a wide range of management activities to include, but not limited to: working with functional managers, outside agencies, contractor personnel, and the program office customers concerning preparation of technical material, management presentations, and other material in support of meetings, minutes, agendas, and compilation of briefings; gathering a variety of program information; assisting in pre-acquisition and acquisition strategy planning and implementation; assisting in the development of executive documentation; assisting in the development of milestone planning, tracking, scheduling, briefing preparation, staff coordination, and decision documentation preparation; implementing documentation reviews. Support staff leadership, teams, and office personnel by the development, maintenance and modification of directorate/division/program schedules and calendars. Assist in the planning, formulation, editing, development, publication, and storage of finished products to include, but not be limited to, program documentation, plans, directives, reports, briefings, and other presentations as required (technical and non-technical, classified, and unclassified) in the media and format requested. Provide support by organizing and facilitating program briefings, to include, but not limited to, gathering information, reviewing reports, reviewing charts, and other business integration support as needed. Assist with, plan, and coordinate meetings to include VTC, room set-up (including but not limited to ensuring sufficient seating and creating name placards) and closing/securing conference rooms. Assist with internal and external briefings and reports by providing expert knowledge and capability to produce visual aids (slides, briefing charts and other graphics); file and retrieve graphics materials to facilitate research and expedite creation of briefings and reports; compile and prepare briefings and reports in hard copy for special and/or recurring reports; and provide assistance during briefings upon request. Assist in maintenance of OIs for the USG. This includes the development and maintenance of self-inspection checklists. Maintain official file plans with the use of the Air Force Records Information Management System (AFRIMS) or other appropriate information management systems. 3.12.2.9 The Contractor shall assist in the establishment and maintenance of master files and file plans of the divisions and program data to facilitate tracking and resolution of issues associated with operations. Have expert knowledge in AFRIMS and the ERM structure to perform record searches of active and inactive, physical and electronically stored final and draft documentary materials related to search criteria. Assist in preparing and processing CONUS and OCONUS travel arrangements and travel vouchers. Verify the accuracy of data inputs for the divisional Automated Time Attendance and Production System (ATAAPS), Defense Civilian Pay System (DCPS), Customer Service Representative (CSR), in/out-processing, DTS, and Functional Area Records Management (FARM). Assist with the suspense tracking system. Provide assistance in the development of program documentation, including aircraft availability plans, program management plans, modification management plans, and other program plans, strategies, schedules, or agreements necessary for efficient program management. Serve as the focal point for collecting, preparing, and displaying materials for staff meetings. Provide administrative support for management, financial, contracting, configuration, engineering, system integration, and logistics management activities. Provide administrative assistance to the Management Operations Division and personnel. Assist in managing and tracking the civilian and military decoration programs within the directorate/division. Assist with tracking the training budget information for the training Government Purchase Card (GPC) holder. Disclaimer "The responsibilities and duties outlined in this job description are intended to describe the general nature and level of work performed by employees within this role. However, they are not exhaustive and may be subject to change or modification at any time to meet the evolving needs of the organization. Requirements Required Qualifications: HSD/GED, ten (10) years' experience as an administrative worker, five (5) years' DoD experience required Working knowledge of desktop applications including word processing, spreadsheet, and database applications Secret or Top Secret Clearance U.S. Citizenship required Preferred Additional Qualifications Experience using Defense Travel System (DTS) Experience using Automated Time Attendance and Production System (ATAAPS) Experience using Defense Civilian Pay System (DCPS) Experience using Functional Area Records Management (FARM) Experience using Air Force Records Information Management System (AFRIMS) Experience using Senior Officer Communication and Coordination Electronic Resource (SOCCER) Applicant selected will be subject to a government security investigation and must meet eligibility requirements for access to classified information. Diaconia is an Equal Opportunity Employer, Minorities/Females/Veterans/Disabled. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, or national origin. Salary Description $50,000-$57,000 depending on experience
$50k-57k yearly 13d ago
Executive Secretary - Full Time - Days
Crisp Regional Hospital, Inc. 4.2
Executive assistant job in Cordele, GA
Job Description Under the leadership of the President & CEO, the Executive Assistant is an active member of the department team providing administrative and secretarial support and services that is consistent with the strategic vision, goals, philosophy and direction of CRHS. The Executive Assistant provides secretarial and administrative support services, such as preparing Board and committee calendars, agendas and packets, taking meeting minutes, preparing correspondence in final form, preparing letters and memos, receiving and directing visitors, arranging meetings and maintaining departmental records and files. The Executive Assistant assists on special projects and may provide other administrative services as requested. This position assists with the coordination of special events, meetings, seminars and educational/training programs. Basic Qualifications: Education: Requires a high school diploma with an emphasis in Office Occupation and Administrative Skills or a GED state certification. An Associate's degree is preferred. Experience: Requires three to five years of work-related experience or any equivalent combination of education, training and experience. Requires detailed knowledge of MS office productivity suite. Licensure, Registrations & Certifications: This job does not require any professional or technical licenses, registrations or certifications. Essential Job Responsibilities: Prepares Board, committee and executive session meeting calendars, agendas, meeting packets and meetings minutes. Maintains files of all Board and committee documents. Manages the President & CEO calendar, scheduling appointments and meetings and establishing calendar priorities in consultation with the President & CEO. Performs and completes a wide range of administrative tasks which include preparing correspondence, lists, forms, tables, charts, records and statistical tables which may be confidential in nature. Assists in the preparation of administrative reports, statements and inventories. Performs data analysis or information gathering, compiles information and drafts special reports and summaries for review. Receives and screens visitors and telephone calls, notifies the President & CEO and other Administrative staff members, or records and relays messages. Responds to general inquiries concerning the activities and operation of the CRHS by relating or referring to established policies and procedures or redirecting these inquires to the appropriate Administrator. Arranges meetings and conferences, schedules interviews and appointments, and completes travel arrangements. Establishes, maintains and revises record keeping and filing systems. Classifies, sorts and files correspondence, articles, records, and other documents. Opens, sorts, distributes mail and prepares draft responses to requests. Requisitions office supplies and distributes supplies when received. Operates standard office machines and equipment and may be responsible for contacting service personnel for repairs. Assists with the coordination of special events, meetings, seminars, educational/training programs and other assignments as requested. Performs other related job duties as assigned.
$34k-50k yearly est. 29d ago
Office Coordinator / Administrative Assistant
Innovative Senior Solutions
Executive assistant job in Americus, GA
Office Coordinator/Administrative Assistant The Office Coordinator must have excellent interpersonal skills, ability to multi-task, and be detail-oriented. This person must be comfortable and proficient with Microsoft Office computer programs. The Office Coordinator will coordinate/communicate with every department within Innovative Senior Solutions. This position will be required to have a great attention to detail and the ability to learn quickly. Essential Duties Organize and expedite the flow of work through the Vice-President of Operations' office and initiate follow up action Compose and create various documents, including presentations and reports using appropriate formats and software Assure department records are maintained in accordance with all applicable organization & legal requirements Sort and prioritize incoming mail Screen phone calls and respond or refer to others when appropriate; track to assure prompt response Schedule office visits and coordinate work orders with vendors Create admission and marketing packets EDUCATION REQUIREMENTS: High school diploma or GED (Required) Associate Degree focused in business science (Preferred) EXPERIENCE REQUIREMENTS: 4-6 years experience in administrative support position of increasing responsibility (Required) 2-4 years experience in a home health or managed care setting (Preferred) INNOVATIVE SENIOR SOLUTIONS is an EEO Employer - M/F/Disability/Protected Veteran Status View all jobs at this company
$26k-34k yearly est. 60d+ ago
Administrative Assistant
Fusionpoint
Executive assistant job in Macon, GA
We are looking for an Administrative/Owner's Assistant to organize and perform administrative duties and office procedures. Your role is to create and maintain a pleasant work environment, ensuring high levels of organizational effectiveness and communication. Office manager duties and responsibilities include A/R, A/P and other accounting data entry, scheduling meetings and appointments, greeting visitors, providing general administrative support to our employees, and other miscellaneous tasks as assigned by the owner. Previous experience as a front office manager or office administrator would be an advantage. A successful office manager should also have experience with a variety of office software (email tools, spreadsheets and databases) and be able to accurately handle administrative duties. The assistant should be able to ensure the smooth running of the office and help to improve company procedures and day-to-day operation. Requirements Proven experience as an office manager, owner's assistant, or administrative assistant Knowledge of office administrator responsibilities, systems and procedures Proficiency in MS Office (Excel , Word and Outlook) Good working knowledge of accounting; experience with Quickbooks a plus Hands on experience with office machines Familiarity with email scheduling tools Excellent time management skills and ability to multi-task and prioritize work Attention to detail and problem solving skills Excellent written and verbal communication skills Strong organizational and planning skills in a fast-paced environment A creative mind with an ability to suggest improvements Bachelor's degree preferred; additional qualification as an Administrative assistant or Secretary will be a plus Compensation: $35,000.00 - $45,000.00 per year Smart Home Integration offers a tremendous growth opportunity for a variety of skill sets including sales, technician, project management, operations and more. According to CEDIA, the global trade association for the home technology industry, the most recent 2021 Integrated Home Market Analysis reports the estimated value of the integrated home market at $20.1B. Categories experiencing the most growth include lighting, motorized shades, lighting control, and networking. Smart Home Integrators offer careers in sales, operations, marketing, project management, finance, merchandising, purchasing, technical trades, and customer service. If you're seeking to make an impact from the start of your career, spark impressive change, learn new or innovative skills, and most importantly, gain success in a field that rewards ambitious hard workers, a Smart Home Integration opportunity is for you! Benefits of working in Smart Home Integration Opportunity for Growth If you want a responsible and engaging position in a fun environment, why not choose the Smart Home Integration sector. With the proper training and career road map, you can write your own ticket! Gain In-Demand Skills As consumers focus on improving and connecting their lives at home, growth in the smart home sector is booming.
$35k-45k yearly Auto-Apply 60d+ ago
Catholic Administrative Pastoral Life Coordinator
Ladgov Corporation
Executive assistant job in Gordon, GA
Flexible hours based on religious services and events Some evening, weekend, and holiday work may be required Qualifications: Have an AMS Catechist Certification or ability to obtain one. Strong written and verbal communication skills Proficiency with Microsoft Office (Word, Excel, Outlook, PowerPoint) Key Responsibilities: Assist with preparation and support of Catholic Masses and religious services Maintain Catholic community registration and sacramental records Prepare weekly bulletins, announcements, and monthly community calendars Coordinate and publicize Catholic community events and Holy Days Prepare facility reservation requests and event materials Track attendance and assist with quarterly and monthly reports Participate in required meetings and coordinate with chaplain staff
$31k-43k yearly est. Auto-Apply 3d ago
Administrative Assistant
Allegiance Staffing 4.3
Executive assistant job in Warner Robins, GA
We are Seeking for Administrative Assistant to support our Team.In this position you will be responsible for receiving new inventory, monitoring inventory levels/placing orders, printing store materials, managing paperwork, preparing employee timecards/payroll, and generally assisting the staff .He/She will be organized, detail-oriented, flexible, creative, serious, committed and passionate about his/her work. The candidate needs to be unflappable, pleasant, and prepared to do whatever is required with a happy disposition - - no time wasters or unhappy personalities. Confidentiality and discretion are key. The candidate must be extremely professional and possess a presentable appearance. Providing a variety of complex administrative support; manages and maintains communications and information, clerical and administrative duties, planning and scheduling, office organization, research, and information handling. ESSENTIAL FUNCTIONS: •Performs routing business •Responsible for follow through and completion of difficult tasks •Schedule and manage appointments and calendar •Screen calls and mail, taking the initiative to route when necessary •Perform administrative duties in a professional manner, exercising confidentiality and discretion at all times •Operate computer on a daily basis, using word processing, spreadsheets, quick books, graphics, email and any other Microsoft Office applications •Manage meetings, coordinating logistics, schedule, plan and follow up •Maintain files •Process and maintain records of purchases, equipment, travel, reimbursements, and other budgetary information Required Qualifications: •Minimum of 2 years working experience. •High school diploma or equivalent. •Must have an ambitious work ethic, positive attitude, superior organizational skills, and high attention to detail. •Demonstrated ability to take initiative, prioritize and problem solve. Ability to multi-task, anticipate needs/requirements, and follow through. •Must have strong interpersonal skills; ability to work cooperatively at all levels, adapt readily to the needs of diverse work groups, adapt to different work styles, and remain calm under pressure. •Skill in providing customer service. •Proficiency in Excel, Word, Outlook and Google Docs.
$25k-33k yearly est. 60d+ ago
Administrative Assistant
Unified Defense & Prince Service Mfg
Executive assistant job in Macon, GA
Job Description Prince Service & Manufacturing is seeking a reliable and organized Administrative Assistant to support daily front-office operations at our Macon facility. In this role, you'll be the first point of contact for employees, visitors, and vendors ensuring smooth communication, professional representation, and efficient coordination of administrative tasks. The ideal candidate thrives in a fast-paced manufacturing environment, demonstrates strong attention to detail, provides proactive support to leadership and enjoys being the go-to-person who keeps the office running smoothly. Who We Are: Founded in 1965, Prince Service & Mfg. has been synonymous with quality work for more than 55 years. From our humble beginnings, to where we are today, serving our customers with superior products has been an unchanging goal for us. Our approach has been passed down through generations, and we are proud to serve both our customers and employees with a foundation in our core values. Without satisfied employees, we can't serve our customers with the selfless care, ethical nature, and overall integrity we promise. We are proud to maintain an employee-focused company, where our team members feel supported and excited to come to work. We want your confidence and determination to shine in all you do - join our team today! Location/Schedule: Macon, GA / 1st shift What We Offer: Excellent Compensation Medical, Dental, & Vision Insurance Health Savings Account Life & Disability Insurance Employee Assistance Program Team Meetings Employee Committees & Involvement Bonus Incentive Program Community Service Day Team Events & Activities Awesome Company Culture What You'll Do: Greet employees and visitors with courtesy and professionalism. Answer multi-line phone, route calls, and handle correspondence. Maintain filing systems and office supplies. Coordinate meetings, reports, and internal communications. Support operations with mail distribution and vendor requests. Assist with documentation and administrative projects. Who You Are: Minimum of 3 years of administrative or front office experience supporting leadership or operations teams (manufacturing environment preferred). Microsoft Office Suite proficiency. Strong organization and communication skills. Dependable, professional, and adaptable to changing priorities. HS Diploma (required); Associate degree (preferred). Ability to sit, stand, and move intermittently throughout the workday. Regularly uses a computer, telephone, and standard office equipment. May occasionally lift up to 25 pounds (e.g., mail or supply boxes)/ Work is primarily performed in an office setting located within a manufacturing environment, which may involve periodic exposure to moderate-to-loud noise levels, temperature fluctuations, and production-area conditions. **We kindly ask that applicants refrain from contacting the company directly regarding application status. Qualified candidates will receive a phone screen invite from the recruiting team.** Prince Service & Manufacturing is proud to be an equal opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all employees. Powered by JazzHR Sw9Fow0R6o
$24k-33k yearly est. 18d ago
Associate Administrative
Fairmount Santrol 4.6
Executive assistant job in McIntyre, GA
Covia responsibly provides minerals solutions for a better tomorrow. As a leading provider of diversified minerals, our products support a variety of industrial markets, including glass, ceramics, coatings, metals, foundry, polymers, construction, water filtration, and sports and recreation. Long-standing relationships with a broad customer base enable Covia's market-inspired approach to innovation to enhance solutions and customer benefits. Underpinning these strengths is an unwavering commitment to safety and to sustainable development, further enhancing the value that Covia delivers to all its stakeholders. Covia is looking for a dynamic Administrative Associate who will have a positive impact on the Operations team at its McIntyre, GA location. As an Office Administrator, you will perform administrative duties for the plant. This role will assist the Plant Manager, Plant Superintendent, and designated supervisors with various administrative duties. The successful incumbent will have the following Key Accountabilities: * Coordinate and maintain effective office procedures and efficient workflow. * Implement Corporate and plant-specific policies and procedures. * Greet and direct visitors and telephone callers to the appropriate person(s) as circumstances warrant. * Take actions authorized during the Plant Manager's and/or Operations Manager's absence to see that matters requiring attention are referred to the delegated authority or handled in a manner so as to minimize the effect of the Manager's absence. * Coordinate and direct incoming and outgoing mail and courier services. * Maintain appropriate records and manage them per policy. Periodically purge files per the Records Retention Policy and Procedure. * Compile daily, weekly, monthly, and annual reports of shipments and production. * Ensure completion of weekly payroll process. * Coordinate onboarding of employees * Prepare correspondence and reports as required. * Select and/or make recommendations for purchases of office supplies and equipment. * Work with corporate purchasing to ensure plant materials paperwork is being processed and vendors are paid. * Research and collect information in preparation for meetings, work projects and reports. * Maintain environmental and safety reports. * Participate in training provided by the Company. * Accept responsibility without direct supervision. * Exercise initiative and judgment and make decisions within the scope of assigned authority. * Perform other projects and duties as assigned. The successful incumbent will have the following Minimum Qualifications: * High school diploma or equivalent required * 3 to 5 years of general administrative or reception experience required * Knowledge of MS Word and Excel * Computer skills demonstrated through prior work experience * Preference given to prior experience working in ERP system * Preference given to candidates with AA or AS degree * Strong decision making and problem-solving skills * Excellent communication skills * Professional manner Commitment to Our Culture: Our core values - Safety, Team, Customers, Growth, and Courage-guide our work every day and will help us achieve our vision: Covia is the leading minerals solutions provider, and through the passion and commitment of our people, we enable customer success-ensuring a sustainable future for our company. All Covia Team Members are expected to: * Live the Life-Saving Rules * Build high-performing work teams * Focus on customers * Demonstrate a growth mindset * Do the right thing, always At Covia, we strive for and support a diverse workforce as we firmly believe this lays the foundation of our success. Our compelling culture supports inclusion, individuality, and respect within the workplace. We are committed to providing employment opportunities to the most qualified candidate based on work-related factors and without regard to non-work-related factors including race, color, religion, national origin, gender, sexual orientation, gender identity, gender expression, age, disability, or military service or reserve or veteran status. The organization offers competitive salaries, advancement opportunities, and a full range of benefits. Benefits: * Excellent Healthcare Benefits - medical, vision, dental * 401K with company matching and fixed annual contributions * Vacation + Paid Holidays * Disability, Life / AD&D * Employee Assistance Program An Equal Opportunity Employer IND2
$27k-35k yearly est. 2d ago
Admin Support 2 - Macon RYDC - Macon, GA (NSC)
State of Georgia 3.9
Executive assistant job in Macon, GA
Under general supervision, performs a variety of general secretarial, clerical, and administrative support functions/processes or a few specialized or essential clerical functions in support of a unit or office and related personnel. May research, investigate, and/or resolve program or issues. Drafts documentation, reports, presentations. Represents program or unit, provides information and assistance to internal and external customers. Performs job responsibilities with minimal supervision. Provides program, administrative, and/or technical assistance to customers and staff. Researches and/or resolves program or client issues or questions. Provides program, administrative, and technical assistance and interpretation Provides admirative support to assigned area. Manages routine administrative functions for the agency/office. This position will be assigned to support the interstate compact office. Minimum Qualifications High school diploma or GED AND Two years of general office or administrative experience. Preferred Qualifications: Preference will be given to applicants who, in addition to meeting the minimum qualifications, possess two or more of the following: 1. Four years of experience in juvenile justice setting: three years of which should be in case management. 2. Two years or more of experience with the Juvenile Tracking system 3. Two years or more experience monitoring and/or evaluating programs. 4. Associate degree from an accredited university Benefits: In addition to a competitive salary & benefits, GA Department of Juvenile Justice is part of a statewide initiative called Total Rewards that seeks to attract and retain employees by supplementing their base pay and benefits with programs designed to improve the quality of their work environment and lead to greater job satisfaction and work/life balance. Eligible employees are offered generous benefits, including health and dental insurance; retirement and savings plan options; and paid holidays, vacation, and sick leave. For more information, visit ************************************************************* We are a qualified employer for the Federal Public Service Loan Forgiveness Program THIS IS AN INTERNAL JOB ANNOUCEMENT OPEN ONLY TO GEORGIA DEPARTMENT OF JUVENILE JUSTICE EMPLOYEES THIS IS AN UNCLASSIFIED POSITION. THE SELECTED APPLICANT FOR THE POSITION WILL BE SUBJECT TO A REFERENCE CHECK AND CRIMINAL BACKGROUND CHECK, WHERE APPLICABLE PLEASE INCLUDE ALL RELEVANT JOB INFORMATION ON THE APPLICATION FOR CONSIDERATION. ALL APPLICATIONS WILL BE PRESCREENED. DJJ IS AN EQUAL EMPLOYMENT OPPORTUNITY EMPLOYER High school diploma/GED and two (2) years of general office or administrative experience. Additional Information * Agency Logo: * Requisition ID: ADM0IVF * Number of Openings: 1 * Advertised Salary: $30,000.00 * Shift: Day Job * Posting End Date: Jan 20, 2026
$30k yearly 4d ago
Temporary Administrative Assistant
Qualified Staffing 3.4
Executive assistant job in Macon, GA
Are you a reliable administrative professional who enjoys a fast-paced office environment and providing great customer service? Qualified Staffing is seeking a dependable and professional temporary Administrative Assistant for our client in Macon, GA. Pay: $15-$16/hour (based on experience) Duration: Approximately 3 months Schedule: Monday-Friday, 8:30 AM-5:30 PM Friday hours may vary between 2:00 PM and 5:30 PMAvailable Positions: 1 Key Responsibilities Provide customer service by phone, email, and in person Handle incoming and outgoing office mail Order office supplies and assist with general office needs Issue checks and process related forms Perform basic data entry and limited account inquiries Support other administrative tasks as needed Qualifications Previous administrative or office experience preferred Strong customer service and communication skills Basic computer skills and data entry experience Ability to stay organized and handle multiple tasks Professional, dependable, and detail oriented Why work for Qualified Staffing? We offer a benefits package to our employees. This includes healthcare, vacation, holiday pay and 401K! Applying for one job with Qualified Staffing is like applying for hundreds of jobs all at once. No fee to applicants! INDWar
$15-16 hourly 6d ago
Hospice Administrative Assistant
Pruitt Health 4.2
Executive assistant job in Cordele, GA
Hospice Administrative Assistant - 2600229 Description JOB PURPOSE:To assist with administrative functions of the office. KEY RESPONSIBILITIES:1. Responsible for reporting daily census changes to billing department and maintaining monthly census log.2. Facilitate proper and timely billing by maintaining lines of communication with billing department.3. Responsible for weekly submission of accounts payable information and for maintaining system to ensure invoices are submitted and paid.4. Clinical record management.5. Perform receptionist duties for the office.6. Order supplies as directed by Administrator.7. Provide secretarial support to the Administrator and office staff as needed.8. Maintain personnel files and ensure items are updated monthly.9. Track signed physician orders.10. Perform other duties as assigned by Administrator.11. Ability to communicate effective in written and oral form.12. Ability to establish rapport and work effectively with a variety of people.13. Must be well organized with ability to clearly set priorities.14. Ability to handle confidential matters.15. Ability to work a flexible schedule.16. Possess knowledge of computer software, including proficiency in word-processing. KNOWLEDGE, SKILLS, ABILITIES:1. Participate in center/agency surveys (Licensure/JCAHO) and any subsequently required reports.2. Attend and participate in continuing education programs to keep abreast of changes in your field as well as to maintain current license/certification as required.3. Attend and participate in mandatory in-services.4. Honor patients/residents' rights to fair and equitable treatment, self-determination, individuality, privacy, property and civil rights, including the right to wage complaints.5. Comply with corporate compliance program.6. report job-related functions/tasks that involve occupational hazards including exposure to blood and bodily fluids and others as necessary.7. Follow established safety regulations, to include fire protection and prevention, smoking regulations, infections control, etc.8. Follow established safety procedures when performing tasks and/or working with equipment.9. Perform other related duties as necessary and as directed by supervisor. Qualifications MINIMUM EDUCATION REQUIRED: Two yeas of college or business school and/or equivalent experience and training. MINIMUM EXPERIENCE REQUIRED: One year minimum experience. ADDITIONAL QUALIFICATIONS: (Preferred qualifications) 1. Attendance - must maintain timely, regular attendance 2. Punctuality 3. Professional appearance 4. Communicate well with patients/residents/clients and family members providing warm and friendly greeting and an approachable attitude to families, visitors, patients/residents/clients and responds to expressed concerns while displaying a helpful, caring demeanor. Answers questions when appropriate in a professional manner. Family Makes Us Stronger. Our family, your family, one family. Committed to loving, giving, and caring. United in making a difference. We are eager to connect with you! Apply Now to get started at PruittHealth! As an Equal Employment Opportunity employer, all qualified applicants will receive consideration without regard to race, color, religion, sex, national origin, disability, or veteran status. Job: Administrative Primary Location: Georgia-Cordele Schedule: Full-time : Shift:1st ShiftJob Posting: Jan 6, 2026, 10:12:33 PM Work Locations: PruittHealth Hospice Cordele 708 East 16th Avenue Cordele 31015
$20k-27k yearly est. Auto-Apply 1h ago
Executive Secretary - Full Time - Days
Crisp Regional 4.2
Executive assistant job in Cordele, GA
Under the leadership of the President & CEO, the Executive Assistant is an active member of the department team providing administrative and secretarial support and services that is consistent with the strategic vision, goals, philosophy and direction of CRHS. The Executive Assistant provides secretarial and administrative support services, such as preparing Board and committee calendars, agendas and packets, taking meeting minutes, preparing correspondence in final form, preparing letters and memos, receiving and directing visitors, arranging meetings and maintaining departmental records and files. The Executive Assistant assists on special projects and may provide other administrative services as requested. This position assists with the coordination of special events, meetings, seminars and educational/training programs. Basic Qualifications: Education: Requires a high school diploma with an emphasis in Office Occupation and Administrative Skills or a GED state certification. An Associate's degree is preferred. Experience: Requires three to five years of work-related experience or any equivalent combination of education, training and experience. Requires detailed knowledge of MS office productivity suite. Licensure, Registrations & Certifications: This job does not require any professional or technical licenses, registrations or certifications. Essential Job Responsibilities: Prepares Board, committee and executive session meeting calendars, agendas, meeting packets and meetings minutes. Maintains files of all Board and committee documents. Manages the President & CEO calendar, scheduling appointments and meetings and establishing calendar priorities in consultation with the President & CEO. Performs and completes a wide range of administrative tasks which include preparing correspondence, lists, forms, tables, charts, records and statistical tables which may be confidential in nature. Assists in the preparation of administrative reports, statements and inventories. Performs data analysis or information gathering, compiles information and drafts special reports and summaries for review. Receives and screens visitors and telephone calls, notifies the President & CEO and other Administrative staff members, or records and relays messages. Responds to general inquiries concerning the activities and operation of the CRHS by relating or referring to established policies and procedures or redirecting these inquires to the appropriate Administrator. Arranges meetings and conferences, schedules interviews and appointments, and completes travel arrangements. Establishes, maintains and revises record keeping and filing systems. Classifies, sorts and files correspondence, articles, records, and other documents. Opens, sorts, distributes mail and prepares draft responses to requests. Requisitions office supplies and distributes supplies when received. Operates standard office machines and equipment and may be responsible for contacting service personnel for repairs. Assists with the coordination of special events, meetings, seminars, educational/training programs and other assignments as requested. Performs other related job duties as assigned.
$34k-50k yearly est. 60d+ ago
The Cluster Staff Positions
Mercer University 4.4
Executive assistant job in Macon, GA
Application Instructions: Active Student Employees: If you are a current Student Employee or have previously worked in a student position, you must apply from your existing Workday account. Do not apply from the external careers website. Log in to Workday and type Find Jobs in the search. Locate the position and click Apply. External Applicants: Please upload your resume on the Apply screen. Your application will automatically populate your resume details, and you may verify and update data on the My Information page. IMPORTANT: Please review the job posting and fully complete all sections of the application. You will not be able to modify your application after you submit it . Job Family: Student Regular Wage, Student Work Study Department: Student Affairs, General University Supervisor: Sheronda Abbott Job Title: The Cluster Staff Positions Job Description: Write, take photos, make videos, and/or create social media posts for Mercer's award-winning online student newspaper, The Mercer Cluster. We publish stories daily from August to May. Students are encouraged to attend our meetings to pitch ideas and develop their journalistic, writing, and digital content creation skills. Meetings will be held weekly in The Cluster's office space in the Connell Student Center and are open to all students regardless of major. Some knowledge of writing, photography, video, and social media is a bonus, but not required. Knowledge of AP style, Photoshop, and InDesign is also a bonus. Please submit past articles or work using this link Pay Rate:$10.00/hour, paid by the published piece and not hours worked. Scheduled Hours: 5 Start Date: 08/19/2025 End Date: 05/17/2026
$10 hourly Auto-Apply 60d+ ago
Administrative Assistant
Unified Defense & Prince Service Mfg
Executive assistant job in Macon, GA
Prince Service & Manufacturing is seeking a reliable and organized Administrative Assistant to support daily front-office operations at our Macon facility. In this role, you'll be the first point of contact for employees, visitors, and vendors ensuring smooth communication, professional representation, and efficient coordination of administrative tasks. The ideal candidate thrives in a fast-paced manufacturing environment, demonstrates strong attention to detail, provides proactive support to leadership and enjoys being the go-to-person who keeps the office running smoothly. Who We Are: Founded in 1965, Prince Service & Mfg. has been synonymous with quality work for more than 55 years. From our humble beginnings, to where we are today, serving our customers with superior products has been an unchanging goal for us. Our approach has been passed down through generations, and we are proud to serve both our customers and employees with a foundation in our core values. Without satisfied employees, we can't serve our customers with the selfless care, ethical nature, and overall integrity we promise. We are proud to maintain an employee-focused company, where our team members feel supported and excited to come to work. We want your confidence and determination to shine in all you do - join our team today! Location/Schedule: Macon, GA / 1st shift What We Offer: Excellent Compensation Medical, Dental, & Vision Insurance Health Savings Account Life & Disability Insurance Employee Assistance Program Team Meetings Employee Committees & Involvement Bonus Incentive Program Community Service Day Team Events & Activities Awesome Company Culture What You'll Do: Greet employees and visitors with courtesy and professionalism. Answer multi-line phone, route calls, and handle correspondence. Maintain filing systems and office supplies. Coordinate meetings, reports, and internal communications. Support operations with mail distribution and vendor requests. Assist with documentation and administrative projects. Who You Are: Minimum of 3 years of administrative or front office experience supporting leadership or operations teams (manufacturing environment preferred). Microsoft Office Suite proficiency. Strong organization and communication skills. Dependable, professional, and adaptable to changing priorities. HS Diploma (required); Associate degree (preferred). Ability to sit, stand, and move intermittently throughout the workday. Regularly uses a computer, telephone, and standard office equipment. May occasionally lift up to 25 pounds (e.g., mail or supply boxes)/ Work is primarily performed in an office setting located within a manufacturing environment, which may involve periodic exposure to moderate-to-loud noise levels, temperature fluctuations, and production-area conditions. **We kindly ask that applicants refrain from contacting the company directly regarding application status. Qualified candidates will receive a phone screen invite from the recruiting team.** Prince Service & Manufacturing is proud to be an equal opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all employees.
$24k-33k yearly est. Auto-Apply 46d ago

Learn more about executive assistant jobs

How much does an executive assistant earn in Warner Robins, GA?

The average executive assistant in Warner Robins, GA earns between $33,000 and $64,000 annually. This compares to the national average executive assistant range of $35,000 to $71,000.

Average executive assistant salary in Warner Robins, GA

$46,000

$33,00010%

$46,000Median

$64,00090%

What are the biggest employers of Executive Assistants in Warner Robins, GA?

The biggest employers of Executive Assistants in Warner Robins, GA are:

ITA Group

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Executive Assistant Jobs
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Warner Robins, GA
Executive Assistant Warner Robins, GA Jobs

Executive assistant jobs in Warner Robins, GA - 27 jobs

Executive Assistant I

Administrative Assistant 3

Senior Executive Assistant to the Senior Vice President for University Advancement