Executive assistant jobs in Wylie, TX - 582 jobs

The Executive Assistant to the CEO to provide administrative, operational, and strategic support to the CEO in support of achieving the Company's outcomes through effective and efficient working relationships with the Owner's representatives, their Senior Leadership Team (SLT) direct reports, Home Office Staff, J. Hilburn field representatives, vendors, and other external parties as needed. Core Accountabilities and Responsibillities Executive Support: Scheduling and Coordination: Manages the CEO's calendar, including scheduling meetings, prioritizing requests, and resolving conflicts. Screens and prioritizes emails, calls, and correspondence on behalf of the CEO. Prepares briefings, agendas, and supporting documents ahead of meetings. Creates work reminders to ensure the CEO's time is managed daily, weekly, and monthly to achieve their work output targets. Co-ordinates the communication and logistics arrangements for internal and external meetings. Ensures the CEO is well-prepared and equipped for internal and external meetings. Operational Efficiency: Anticipates the CEO's needs and proactively solves problems before they arise. Streamlines daily work processes to improve time management and communication flow. Organize documents (hard and soft copies as required) in an easily retrievable way. Organizes and maintains up-to-date contacts in an easily retrievable and accessible way. Manages company travel, logistics, expense reimbursements, memberships, subscriptions, and other such administrative arrangements for the CEO. Assists with personal and/or family logistics as required. Communication and Coordination Communications Coordination: Acts as the first point of contact between the CEO and internal and external stakeholders. Drafts, reviews, edits, and, when approved, circulates presentations, reports, minutes of meetings, and other such information as required. Maintain CEO Representation: Represents the CEO in meetings, responds to correspondence, reaches out to parties on behalf of the CEO, and performs other such representations as required. Projects and Events Company Projects: Co-ordinates cross-departmental initiatives at the CEO's direction. Monitors and reports on projects directly linked to the CEO's deliverables to flag issues and ensure that progress is on time and in line with the CEO's priorities. Assists with research, data-gathering, and analyses to inform CEO and SLT decision-making where required. CEO-led Events: Supports the design of the event, and when approved, sources appropriate venues and suppliers. Manages the communication and logistical arrangements. Participates and provides support at events as required. Executive Relationships Management Ownership Coordination: Coordinates with Ownership Executive Assistants (EAs) on joint J. Hilburn and Ownership projects, events, meetings, and other such initiatives. Manages the communication and communication arrangements as assigned. Participates and provides support at events, meetings, and other such initiatives as required. VIP Relationships: Builds and maintains strong relationships with key external and internal partners and leaders. Serves as an Ambassador for the CEO and the Company, in promoting the Company's direction, Client Value Proposition, and core values. Handles VIP interactions with professionalism and discretion. superior business results. Required Education and Experience Undergraduate degree, preferable in Business Administration or a related field. 5 years of proven experience as an Executive Assistant to the CEO or next level down. Exceptional organizational, communication, and problem-solving skills. Strong relationship-building skills. Proven ability to handle confidential information with discretion. Professional presence.

The Q Family Office is looking for a bright, eager, and dedicated individual to join its highly successful multi-billion-dollar private investment office in downtown Fort Worth. This person will be part of a team led by a 25-year veteran of the firm, all of whom assist the CEO in managing personal and business scheduling, travel coordination, organizational matters, photo and video archives, and research projects. This person will handle a variety of projects in an array of disciplines, which keeps the work fast paced and ever-changing. Someone who is already very organized and great with details is a must. Base plus bonus (with full benefits) competitive with market and depending on experience. Responsibilities will include: Providing support within Executive Assistant team assisting with very complex calendars and schedules, travel coordination and general operational functions Extensive experience scheduling & managing private air travel Managing vendors and serving as a liaison Researching and developing new ideas and projects Typical hours are in the office (no remote work) Monday thru Friday from 8AM-6PM, i.e., ~ 50-hour weeks. This role does require some occasional weekend work as well. The successful candidate will: 5+ years of experience in an executive admin role supporting an UHNWI or C-Suite executive at a substantial business enterprise Be incredibly organized and detail oriented About The Q Family Office Established in 1994, the Q Family Office is an organization that combines an almost 30+ year history with a deep entrepreneurial spirit. The family office currently includes a manager of a $500 million hedge fund/private investment firm, a $3 billion bank, a $400 million real estate investment firm, and a $275 million charitable foundation.

Job Title: Executive Assistant Work Model: 4 days onsite / 1 day remote We are seeking an energetic, highly organized, and proactive Executive Assistant to support Senior Managers, Vice Presidents, and Directors. The ideal candidate is someone who brings a positive attitude, thrives in a fast-paced environment, and can manage multiple priorities while providing high-level administrative support to senior leadership. Key Responsibilities Provide day-to-day administrative support to Senior Managers, VPs, and Directors Manage complex calendars, meetings, and travel arrangements Prepare presentations, reports, and meeting materials Communicate effectively with internal and external stakeholders Handle confidential information with professionalism and discretion Coordinate onsite meetings, events, and leadership activities Proactively track action items and follow up as needed Support multiple executives while maintaining accuracy and efficiency Required Qualifications 5+ years of experience supporting senior leadership Energetic, positive, and proactive work style Strong organizational and multitasking abilities Excellent written and verbal communication skills Proficiency in Microsoft Office (Outlook, Word, Excel, PowerPoint) Ability to work onsite 4 days per week in Dallas, TX

Parkinson Voice Project seeks a full-time Executive Assistant to the Chief Clinical & Research Officer to provide comprehensive support to our new Chief Clinical and Research Officer (CCRO) by assisting with clinical program operations, research activities, executive-level administrative responsibilities, and planning for our annual clinical symposium. You will join a dynamic team at our headquarters in Richardson, Texas. Click below to learn more about Parkinson Voice Project. Effective Parkinson's Speech Therapy Parkinson Voice Project is a nonprofit organization dedicated to helping people with Parkinson's and related disorders regain and retain their speech and swallowing through its evidence-based SPEAK OUT! Therapy Program. With global reach and growing demand, PVP is expanding its clinical and research team to drive innovation, quality, and accessibility worldwide. The ideal candidate will have a desire to make an impact in the Parkinson's space by furthering our vision to make SPEAK OUT! Therapy available worldwide. A bachelor's degree with a background in executive-level administrative support, healthcare, communication sciences, psychology, or a related field is required. Experience in research coordination or healthcare is strongly preferred. This is a 36-hour, 4-day work week (off Fridays), full-time position with benefits. Responsibilities: This position involves a variety of tasks, including: Executive Support Manage the CCRO's calendar, scheduling internal and external meetings across time zones. Coordinate travel, accommodations, and itineraries for all engagements. Prepare meeting materials, agendas, briefing documents, and follow-up action items. Handle confidential and sensitive information with professionalism and discretion. Operations & Program Coordination Assist with organization and tracking of continuing education programs, trainings, and annual recertification processes. Maintain organized systems for program documentation, protocols, and workflows. Serves as the point of contact for scheduling, logistics, and program inquiries. Maintains organized digital and physical filing systems. Contributes to process improvements that increase efficiency across clinical, research, and executive functions Manages Education inbox. Maintains and updates accuracy of provider information within Salesforce, education management systems, and the website. Assists with Office Hours; tracks attendance, monitors questions. Provides support to Parkinson Voice Project's Continuing Education Administrator for ASHA, registers new courses, submits ASHA CEU reports on time, reviews CEU Rosters, saves files on data drive as needed; alerts CEO of any issues or concerns. Reports key metrics related to the Clinical and Research department for the Monthly Operations Report. Handles the admin tasks for the SPEAK OUT! Providers' Facebook Page. Coordinate clinical-research-related meetings with internal and external collaborators. Assist with tracking research timelines, milestones, and documentation. Serve as a point of contact between the CCRO and internal staff, clinicians, researchers, international partners, and external stakeholders. Draft and edit professional correspondence, reports, presentations, and program updates. Support preparation for board reports, leadership meetings, and strategic presentations. Project Management Track strategic projects, deadlines, deliverables, and key performance indicators. Help create systems that improve efficiency, communication, and workflow across clinical, education, and research teams. Monitor progress of global program expansion efforts and assist with logistics and coordination. Requirements Bachelor's degree required, background in healthcare, communication sciences, psychology, or related field preferred. Prior experience in research coordination, healthcare, and/or executive-level administrative support strongly preferred. Excellent organizational and project management skills with the ability to manage multiple priorities. Proficiency in Microsoft Office Suite, Google Workspace, and Adobe Premiere Pro is preferred. Experience with Salesforce and WordPress is helpful. Excellent verbal and written communication skills. Meticulous attention to detail and a high level of accuracy. Self-motivated, positive, and energetic with a principled work ethic. Key Skills & Attributes Strong attention to detail and ability to manage multiple priorities. Proactive problem-solver with strong critical thinking skills. High level hospitality and public facing communication skills. Discretion and professionalism in handling sensitive information. Ability to work independently and collaboratively. About Our Organization Parkinson Voice Project was founded on December 13, 2005. Our mission is to help people with Parkinson's REGAIN and RETAIN their speech and swallowing. An estimated ten million people worldwide live with Parkinson's, and ninety percent need our services. In 2010, we developed a highly effective, evidence-based speech treatment for people with Parkinson's called the SPEAK OUT! Therapy Program. We treat patients throughout Texas from our clinic in Richardson, Texas (in-person and online). We are also replicating our SPEAK OUT! Therapy Program across the U.S. and abroad by training speech-language pathologists and graduate students worldwide. Since 2008, we have uniquely funded our nonprofit organization through a Pay It Forward program. No patient has ever been denied treatment due to financial limitations or insurance restrictions. Patients receive all the speech therapy they need. We provide all our patient care services at no charge, and we also don't bill Medicare or insurance. If this unique opportunity instills passion and enthusiasm, Parkinson Voice Project looks forward to hearing from you. Please email your cover letter and resume to Laura Langer, our Chief Clinical & Research Officer, at ********************************* for consideration. Please do not apply through LinkedIn. Visit Parkinson Voice Project to learn more about our organization.

We are seeking a highly organized and proactive Executive/Personal Assistant to provide comprehensive support in managing both professional and personal responsibilities. This role involves coordinating work meetings, handling family schedules, overseeing household operations, and assisting with travel arrangements. Key Responsibilities Professional Support: Manage and organize work-related meetings, calls, and appointments. Prepare meeting agendas, reminders, and follow-ups as needed. Coordinate with colleagues and clients to ensure smooth scheduling. Calendar Management: Maintain schedules for children's activities, school events, and extracurricular programs. Coordinate personal appointments, social engagements, and family events. Monitor and review school, sports, and extracurricular communication apps daily to track updates, announcements, and schedule changes, ensuring no important information or event details are missed. Household Coordination: Assist managing household staff Oversee household maintenance, including scheduling repairs and service providers. Event Planning & Logistics: Arrange and confirm details for kids' events, family gatherings, and special occasions. Handle RSVPs, transportation, and related logistics. Travel Management: Plan and book family and personal travel, including flights, accommodations, and itineraries. Coordinate transportation and ensure smooth travel experiences. Administrative Support: Maintain accurate records of appointments and household tasks. Assist with errands, shopping, and vendor communications as needed. Qualifications Proven experience as a Personal Assistant, Executive Assistant, or similar role. Exceptional organizational and time-management skills. Strong communication and interpersonal abilities. Ability to multitask and prioritize effectively in a fast-paced environment. Tech-savvy with proficiency in calendar and scheduling tools. Discretion and confidentiality are essential. Preferred Qualifications Experience managing both professional and personal schedules. Familiarity with household operations, event planning, and travel coordination.

Executive Personal Assistant to President, Thriving Innovative Educational Non-Profit, Dallas, Texas The President of an innovative and creative educational non-profit is looking for an Executive Personal Assistant to support him and be a “true” right hand collaborator. The EA will serve as the CEO's operational right hand-assisting in scheduling, project management, task management and ensuring that projects, deadlines, and team deliverables stay on track. The ideal candidate is proactive, detail-oriented, technologically savvy, and highly organized, with the ability to anticipate needs, manage competing priorities, and operate independently with discretion, speed, and precision. The ideal candidate also has at least 5 years' experience working alongside a very busy executive and knows how to deal with key donors, internal and external stakeholders as well as public figures with “high touch” diplomacy. About the job: ● Manage the Presidents' complex calendar, prioritizing and understanding shifting priorities, personal and professional. ● Manage travel arrangements with detailed itineraries personal and professional. ● Create and update presentations for meetings. Prioritize emails; craft emails and correspondence on his behalf ● Help prepare President for Board of Directors meetings ● Prepare President for donor meetings including any collateral materials and research; Plan dinners/events. ● Manage information flow with his direct reports Ad hoc projects; personal errands Base Salary, Comprehensive Health Benefits About You: A minimum of 5 years of experience as an Executive Personal Assistant supporting a busy high- level executive Bachelor's Degree Strong interpersonal skills to interface with donors, internal stakeholders, external stakeholders and public figures with “high touch” diplomacy Wants to be a trusted confident to the President and handle confidential information with discretion, handling sensitive issues with integrity Very detail oriented with excellent project management skills Excellent Microsoft Office Suite skills, very tech savvy Excellent written and verbal communication skills A creative thinker who thrives on finding solutions to problems and can handle last minute changes with grace Engaging, warm, energetic and polished who will thrive on taking as much off the President's plate so he can focus on the success of the organization.

Our client, a successful, boutique financial advisory & private wealth management company based in Dallas, TX, has engaged us to place a high-caliber, professional, polished, proactive, efficient, & exceptionally organized individual in the role of Executive Assistant (EA) to the Founder/Executive Chairman (EC) . The Executive Chairman travels frequently, & has a lot of demands on his time within the workplace, family, & community service. He is seeking a career EA & right-hand partner that operates at the top of their game - someone hands-on, fully engaged, collaborates seamlessly across the organization, is in the trenches w/ him each day, moves w/ the pace & energy that defines how he operates, & is an advocate that represents him in a helpful, positive, & professional way while staying closely aligned with the firm's culture & values. The EA's priority will be to help make the EC's life more efficient, better organized, & more effective, allowing him to stay focused on leading the firm & serving their clients. The EA should be able to manage a heavy workload, prioritize & manage multiple tasks w/ minimal supervision, thrive under pressure, operate w/ precision, think two steps ahead, & perform at the highest level in a fast-paced environment. *Local candidates only* This is a full-time, in-office role that encompasses both executive & personal support, as the Executive Chairman's world all blends together. The EA will be entrusted w/ sensitive & confidential information, displaying the highest level of discretion & trust at all times. This is a great, long-term opportunity (for the right fit!) to join a wonderful company that truly values their team. The ideal candidate has a type-A work style, strong business acumen, positive & calm can-do attitude, dedicated work ethic, high personal standards of integrity, is emotionally intelligent, courteous, composed, sharp, tactful, resourceful, and forward-thinking. An exceptional attention to detail, excellent communication skills, an ability to seamlessly multi-task, manage both professional & personal needs, identify priorities, as well as work well independently & as a team, is essential in this role. Hours: M-Th. 7:45am-5:15/30pm & Fri. 7:45am-3:15/3:30pm. Flexibility to stay a little later as needed to help the EC close out the day. Additional flexibility is needed to receive communications via email/text/Teams/phone outside of normal business hours, responding to urgent needs immediately, & prioritizing others accordingly (next business day, etc.). Location: Dallas, TX (off Dallas N. Tollway near Addison area) About the Company: The client has been named among Dallas Business Journal's Best Places to Work in N. Texas the past 4 years, & recognized in Barron's Top Financial Advisors & Forbes Best-In-State Wealth Advisors, among others. They offer personalized financial planning & wealth management for families, corporate executives, closely held businesses, people in transition & not-for-profit institutions. Their culture is collaborative & is reflected in the nature of their client relationships & directly stems from their mutual respect for those within their firm. The relationships w/ their clients are the most important aspect of their business, & they strive to make every relationship a personal one. About the Founder/Executive Chairman: The Founder/Executive Chairman specializes in working w/ high net-worth individuals to manage their wealth & estates, & he helps businesses maximize their wealth transitions & protect key executives. He's a frequent keynote speaker at industry events, a highly sought advisor for other wealth managers, & is #7 in the Forbes Best-in-State Wealth Advisors rankings for 2025, his 5th consecutive ranking. He was also named to the list of Barron's Top 1,200 Financial Advisors & AdvisorHub magazine's list of Advisors to Watch in from 2022-2025. The Executive Chairman has been an active leader & member of numerous civic & community boards, as well as a dedicated volunteer. He & his wife are generous w/ their time & resources, & their belief in community service is reflected in the corporate belief system at the firm. Key Responsibilities Include (but not limited to): Proactively maintain the EC's calendar, prioritizing the most time sensitive matters as scheduling conflicts & last minute requests arise; Coordinate weekly w/ the EC's spouse, including a calendar review to ensure alignment on business dinners, travel, & other commitments Manage incoming calls, prioritizing & handling them appropriately to ensure smooth day-to-day engagements Keep the EC well informed of upcoming commitments & responsibilities, following up appropriately Take ownership of travel logistics for all domestic travel arrangements for the EC & family; Coordinate directly with the travel agent for international travel to confirm all arrangements; Ensure seamless travel experiences with contingency planning for last-minute changes/disruptions; Create detailed itineraries; Maintain travel documentation, memberships, & preference profiles Coordinate internal/external meetings, ensuring logistics are smooth & well-documented; Prepare materials & send reminders as needed Assist w/ personal & family-related tasks and logistics; Communicate professionally w/ family members, household staff, & service providers as needed Assist w/ managing & organizing logistics for company & personal social events/gatherings; Allocate sporting/event tickets to friends, family or clients ensuring the process is seamless & efficient Utilize modern productivity tools (calendar, email, travel apps, task management platforms) w/ fluency; Maintain digital systems & workflows to increase efficiency; Manage & troubleshoot basic technology needs & serve as a liaison w/ tech support when necessary Collaborate w/ other departments to gather information & facilitate cross-functional communication Manage, compose & prepare confidential correspondence, reports, & other complex documents, proofing & editing of all documents to ensure accuracy & consistency Manage, intercept, prioritize, & delegate emails to streamline communication (after a period of time) Manage confidential/sensitive matters w/ a high level of confidentiality & utmost discretion Liaise w/ personal & business associates, philanthropic contacts as needed Prepare & track expense reports for approval Assist with projects & initiates as assigned Organize & maintain filing systems, & further refine systems & processes to maximize efficiency About YOU: You have a nurturing personality & thrive in a high-level support role You're a smart self-starter, have a “figure it out” mentality, are proactive, productive, highly organized, know to ask questions when needed, & work well independently & as a team You have strong time management skills & don't need to be micromanaged in order to execute You're forward thinking, intuitive, & try to always anticipate & remain two steps ahead of your executive's needs You provide a courteous & professional point of contact, exhibit a high level of client focus, representing your executive & company in a positive light at all times You're driven, confident & diligent, have impeccable attention to detail & strong follow through You have strong written & verbal communication skills You're highly proactive w/ strong organizational & project management skills, reflecting the ability to perform & prioritize multiple concurrent tasks as the business or executive's priorities dictate You're humble, & a great team-player willing to jump in where needed to get things done You're honest, display a high level of commitment, personal accountability, responsibility & integrity, utilizing tact, discretion & good judgment at all times, especially when exposed to confidential or sensitive material You have strong interpersonal skills w/ a demonstrated ability to work w/ high-level executives & across the company as a whole You have a strong learning mindset, are very resourceful, show initiative, have strong decision-making capability & a proactive approach to problem solving You have great energy, a calm demeanor, & convey emotional maturity & professionalism You're flexible/adaptable & have the ability to pivot as needed You're tech-savvy & have experience working with PCs, Macs & Apple technology You have a good history of job stability, strong references & are looking for a long-term career Experience/Education: Solid EA experience, with 3+ years directly supporting C-Suite executives (ideally CEO/Founder/Chairman level) in high-trust, fast-paced environments Proficiency in MS Office (Outlook, Word, Excel, PP & Teams); email management systems, CRM systems, & scheduling tools; solid experience w/ PCs, Macs & Apple technology Bachelor's Degree preferred (not required) Experience in the financial services industry is a plus! Compensation/Benefits: Base Salary: $125,000-$150,000 + eligible for company revenue performance based annual bonus PTO (18 days) / Holidays (11) 401K w/ company match M/D/V Long / Short term disability Life & AD&D Insurance Parental Leave & more Additional perks: Breakfast & lunch provided 5 days/week, complimentary snacks/coffee/beverages, team building/outings to the Mavs/Stars/Rangers games, Summer & Winter dinner, & other holiday activities/luncheons *Successful completion of reference checks & background check are required prior to employment.* We appreciate your interest in this opportunity & review all submissions. Candidates of interest will be contacted via email w/ a questionnaire to further assess potential fit/next steps. Those not selected will have their resume kept on file for consideration of other opportunities. Trademark Hire, LLC provides equal opportunity employment, & doesn't discriminate w/ recruitment of candidates or employment on the basis of race, color, religion, gender, sexual orientation, age, national origin, marital status, disability, military status, veteran status, or any other characteristics protected by law.

MHW Search has exclusively partnered with a Real Estate Private Equity firm in Dallas. We are in search of an Executive Assistant. The ideal candidate will provide top-level assistance for high level executives. Please apply for more information. Executive Support · Provide direct support to the company's two partners on both business and personal matters · Manage calendars, schedule meetings, coordinate travel, and handle reservations · Assist with tracking and follow up on projects, deadlines, and deliverables · Prepare and edit reports, letters, presentations, and other documents on behalf of leadership · Act as a gatekeeper and handle inbound communication (calls, emails, voicemails) · Perform personal tasks (e.g. errands, booking travel, scheduling appointments, researching/purchasing gifts and other items, home maintenance coordination, taking vehicles for maintenance, paying bills, etc.) Bookkeeping / Finance · Utilize QuickBooks Online to manage basic bookkeeping tasks including recording and reconciling bank and credit card transactions and generating monthly P&L reports · Prepare checks and bill payments, deposit checks, and monitor bank accounts Office Administration · Oversee office operations to keep the office organized and running smoothly · Act as the point of contact for vendors, suppliers, and building management · Order and manage office supplies, equipment, and snacks/drinks to keep the office stocked · Ensure the office environment is clean and welcoming for visitors · Maintain office records, contact databases, and filing systems (paper and digital) · Maintain an organized, professional, and welcoming office environment · Coordinate onboarding processes for new hires (e.g. IT setup, documentation, etc.) · Assist with payroll processing and data collection (e.g., timesheets, PTO tracking, mileage reimbursements) · Assist with managing benefits coordination, including health insurance enrollment and communication · Help implement and uphold company policies and best practices Investor & Team Communication · Serve as a liaison with investors regarding payments, documentation, and distribution of tax forms · Maintain and manage a shared company calendar, coordinating internal meetings, team events and lunches · Proactively monitor, organize, and respond to multiple email accounts · Attend and take notes during weekly team meetings General · Proactively find tasks, anticipate needs and take initiative during slower periods · Learning, implementing and utilizing new technologies for payroll processing, coordinating company tasks, reporting to investors, recurring company website updates, and company LinkedIn posts · Handle miscellaneous projects and tasks as assigned · Use discretion and integrity while handling confidential information QUALIFICATIONS & REQUIREMENTS · Minimum of 3+ years of relevant experience · Self-Starter with the ability to work in a fast-paced environment while mostly working independently · Highly organized, thorough, and detail oriented · Ability to multi-task, prioritize tasks, meet deadlines, and adapt to shifting demands · Proficient in Microsoft Office (Word, Excel, Outlook, PowerPoint) · Ability to quickly adopt new technology · Experienced with basic bookkeeping software (e.g. QuickBooks Online) · Ability to take an unclear assignment and figure it out · Strong written and verbal communication skills with a professional demeanor

About the Company At Hydradyne, our company culture is friendly, fun with healthy competition and rewards. We are a subsidiary of Applied Industrial Technologies. We are a vibrant, growing organization where you will be an integral part of our team. As a leading industrial distributor, we realize we are only as strong as our dedicated team. Selling a broad range of hydraulics, pneumatics, electromechanical, instrumentation and electrification to all types of customers. About the Role As the Sr. Admin Assistant to our leadership team, you will provide high-level administrative support. This position requires exceptional organizational skills, direction and the ability to manage multiple projects and priorities at once. This role will act as a key liaison, ensuring smooth day-to-day operations while maintaining confidentiality and professionalism and help coordinate, communicate and organize the needs of our leadership team at our Fort Worth, Texas location just south of the DFW Airport. Responsibilities Prepares reports, correspondence, communications, presentations and other documents. Manages special projects for the leadership teams. Manages and maintains executive management calendars, appointments, travel and event arrangements. Effectively manages daily administrative duties. Assist with travel for leadership, sales, service and branch. Manages the completion of expense reports, mileage reports, other reports as requested. Assists with the maintaining of and tracking of the following: Legal documents, contracts, questionnaires, set up forms 100k forms Commission changes Invoices COI and W9 requests Vendor requests Branch Checklists Commission tracking Hydradyne forms file Marketing site management Update and maintain policies & procedures files Baseball team Ticket Management Liaison with internal staff at all levels. Interact with external clients. Assists with monthly anniversary cards. Answers the corporate main lines and departments. Ordering and maintaining breakroom supplies. Greets guests at front entrance. Qualifications A minimum of 5 years administrative experience providing support at a high level Bachelor's degree an advantage Experience in a multi-site, multi-state environment preferred Bi-lingual a plus Required Skills Excellent attention to detail, handles multiple tasks and deadlines easily Able to work with minimum supervision, be a self-starter Must be proficient and in-depth knowledge of relevant software such as Microsoft Office Suite - including, but not limited to: Word, Excel, Outlook, PowerPoint, SharePoint, etc. Must be proficient in Adobe Creative Cloud applications - including, but not limited to: InDesign, Illustrator, Photoshop, etc. Knowledge of standard office administrative practices and procedures Attention to detail and accuracy Time management skills Organizational and planning skills Problem solving skills Judgment and decision-making ability Works well in a team environment Able to handle confidential and maintain confidential information Initiative Emotional maturity Ability to achieve high performance goals and meet deadlines in a fast-paced environment Strong communication and interpersonal/customer service skills Additional information In person no remote work Monday - Friday 8:00am - 5:00pm Pay range and compensation package Base Salary $70,000 with annual bonus potential Medical, Dental, Vision, 401k and matching Equal Opportunity Statement We are committed to diversity and inclusivity.

Site Administrative Assistant Mid-size electronics manufacturing company Richardson, TX Our client has an exciting opportunity for an Administrative Assistant to join their team in the Richardson, TX office location. In this role, you'll provide high-impact administrative and office coordination support for the site-partnering with leaders and teams across the organization while handling sensitive information with discretion and professionalism. What You'll Do Office & Site Support Deliver outstanding customer service to internal teams, visitors, suppliers, and distributors Greet guests, issue visitor badges, and manage incoming calls Maintain and support site badging processes and help ensure visitor/site safety procedures are followed Keep the office running smoothly-maintain office appearance and order supplies Sort, distribute, and prioritize incoming mail and deliveries Track/log incoming shipments and receiving; prepare and ship outgoing packages Administrative & Executive Support Create and edit presentations, spreadsheets, reports, org charts, flow diagrams, and other materials (PowerPoint/Excel/Visio, etc.) Develop and maintain electronic filing, data, and recordkeeping systems Coordinate schedules and meetings for leaders and team members with a high degree of confidentiality Support off-site meetings in the DFW area (as needed) Serve as a key communication hub-interacting effectively with all levels of the organization Project & Process Coordination Assist with capital improvement and equipment request documentation Obtain vendor quotes/pricing and provide information to stakeholders Support recurring and special projects, including coordinating site activities (e.g., employee activities, recycling program) Coordinate/lead site EHS-related administrative activities as assigned Handle complex issues that may require research, prioritization, and coordination to resolution What You'll Bring Required High School Diploma or equivalent 3-5 years of administrative support experience, including 2+ years supporting leaders in a mid-to-large, matrixed organization Advanced proficiency with Microsoft Office (Word, Excel, PowerPoint, Outlook); strong comfort with web-based tools Excellent communication skills (written and verbal) and strong attention to detail Proven ability to manage multiple priorities in a fast-paced, team-oriented environment High integrity and ability to handle confidential information with discretion Preferred Proficiency with Visio and Project Prior leadership experience Key Skills for Success Strong organization, time management, and follow-through Proactive, service-minded approach and strong interpersonal skills Ability to navigate ambiguity, prioritize effectively, and handle challenging situations professionally

in Plano TX /// An international company located near Plano, TX is seeking a motivated and detail-oriented Administrative Coordinator with strong skills with strong Excel macro and VBA skills to support business operations and management. This role is ideal for someone who thrives in a fast-paced, multicultural environment and values professionalism, accuracy, and collaboration. Experience with Japanese language and business culture is a strong plus. Main Responsibilities Provide comprehensive administrative support to the business operations team and management. Coordinate daily office and business operations to ensure efficiency and compliance with company policies, including scheduling meetings, arranging business travel, processing invoices, and ordering office supplies. Manage inventory, shipments, and deliveries related to business operations. Maintain and update accurate administrative records and data in a timely manner. Create, maintain, and improve Excel macros/VBA tools to streamline recurring tasks, reporting, and data processing. Analyze and manage data using Excel and PowerPoint, and prepare timely reports/materials for internal teams and management. Support and organize internal team events, meetings, and company functions. Serve as the initial point of contact for administrative and operational inquiries. Ensure effective internal communication and coordination across functional teams. Support the submission of administrative documents to internal departments and external organizations. Perform other administrative duties as assigned. This position may require intermittent sitting, standing, walking, and lifting up to 25 pounds, as well as the use of close and distance vision and hearing. Qualifications Bachelor's degree required. 1+ years of experience in administrative support, customer service, or HR-related roles. Prior experience as an Administrative Assistant in a corporate environment is required. Proficiency in Microsoft Office Suite, especially Excel and PowerPoint. Experience with advanced Excel functions or VBA (e.g., macros or automation) is a strong plus. Business-level Japanese language skills and familiarity with Japanese business culture are a strong plus. Strong interpersonal skills with a customer-service mindset. Ability to manage multiple priorities and adapt in a dynamic work environment. Excellent written and verbal communication skills. High level of professionalism, confidentiality, and discretion. Strong organizational, analytical, and time-management skills. Collaborative, proactive, and resourceful team player. Familiarity with HR processes and company-wide policies is a plus. Friendly demeanor with a positive, team-oriented attitude. Activ8 Recruitment & Solutions / Renaissance Resources Inc. has been a trusted leader in North American recruiting for Japanese businesses for over 25 years. We specialize in connecting top talent with companies in the Automotive, Electronics, Food & Beverage, Logistics, Manufacturing, Oil & Gas, Banking & Finance, and Entertainment industries. Our client-focused approach ensures that we understand your unique needs, whether you're a company seeking skilled professionals or a candidate looking for the right career opportunity. By working closely with each individual, we provide tailored solutions that drive success. We screen ALL Candidates to verify the validity of each applicant's provided information. Upon submitting your resume, we will contact only those candidates that we deem qualified for our client. If we do not contact you, we do not see the fit for the position. If we are unable to reach you in a reasonable timeframe, you will be eliminated from the pool of potential candidates.

Why IT GOAT? At IT GOAT, we don't just work - we take ownership. Every team member is empowered to lead, make decisions, and drive results. Our culture is built on accountability, teamwork, and an unrelenting commitment to excellence. We're looking for someone who thrives in a fast-paced environment, communicates with confidence, and takes pride in every task - big or small. If you believe in getting things done, staying organized, and being the person others can rely on, you'll fit right in here. Why IT GOAT is the best place to work? At IT GOAT, we believe success starts with our people. We hire those who take ownership of their work, support their teammates, and continuously strive to grow. In return, we invest deeply in our team - providing the tools, benefits, and environment to help every employee thrive both personally and professionally. Here's why IT GOAT stands out as one of the best places to build your career: Competitive Pay, 401k, Paid time off, Comprehensive Health Insurance, Professional Growth and Development are just a few. Our headquarters in Dallas, TX is where collaboration, innovation, and energy come together. We work in person because we believe strong teams are built face-to-face - through trust, communication, and shared goals. : The Administrative Coordinator plays a key role in supporting daily office operations, managing administrative tasks, and assisting leadership with scheduling, expense tracking, HR recruitment, and team coordination. This position is ideal for someone who enjoys a variety of responsibilities, takes initiative, and thrives in a fast-paced, people-focused environment. Key Responsibilities: The Administrative Coordinator plays a key role in supporting daily office operations, managing administrative tasks, and assisting leadership with scheduling, expense tracking, HR recruitment, and team coordination. This position is ideal for someone who enjoys a variety of responsibilities, takes initiative, and thrives in a fast-paced, people-focused environment. Office & Administrative Support Open and organize mail daily; prepare and deposit checks. Maintain office organization - including inventory, supplies, and common areas. Manage kitchen and breakroom inventory (snacks, drinks, etc.) and coordinate reorders. Handle office decor and seasonal displays to keep the workspace welcoming and engaging. Coordinate office maintenance, deliveries, and client drop-offs/pickups. Answer incoming calls, direct inquiries, and assist clients, partners, and vendors. Serve as the office “Fire Marshall” Executive & Calendar Management Support executive scheduling by monitoring and optimizing the President's calendar. Prepare materials for meetings and on-site visits (ensure conference room is ready). Prepare and stock marketing/event materials (“Marketing Bag”), as well as SWAG for client meetings. Finance & Expense Management Process daily and weekly financial tasks, including scanning and logging receipts, especially President and other team members as needed. Manage company card and credit card accounts, ensuring all expenses are recorded in Minute7 and Excel tracking systems. Match, reconcile, and pay invoices accurately; maintain organized digital financial records. HR Recruiting Work with each department to draft and post job descriptions on job boards (Indeed, LinkedIn, etc.). Share openings internally or through employee referrals. Review resumes to shortlist candidates matching the role requirements. Categorize applicants (qualified, maybe, not suitable). Send acknowledgment emails to applicants. Schedule interviews or phone screenings. Arrange interview times with hiring managers. Send calendar invites and interview reminders. Prepare interview questions or evaluation forms. Update candidate information in an Applicant Tracking System (ATS) or spreadsheet. Maintain a record of interview outcomes and feedback. Send offer letters and collect required documents. Coordinate background checks or reference verification. Help with onboarding scheduling and welcome materials. Event & Culture Coordination Assist with planning and setting up quarterly Town Halls and company-wide events. Such as Happy Hour, holiday events. Coordinate employee recognition, birthdays, and work anniversaries (cards, gifts, and celebrations). Manage health & wellness initiatives using the Healthcare provider's Well-Being program. Order and distribute employee swag, promotional materials, and recognition gifts. Client & Partner Coordination Answer incoming sales and support calls, route inquiries to the appropriate teams, and assist with client satisfaction follow-ups. Manage client review responses by calling clients and requesting Google or G2 reviews. Support recruiting and subcontractor partnership processes by following internal templates and agreements. Shipping & Inventory Management Prepare outgoing shipments and drop off packages at FedEx as needed. Track and maintain marketing, inventory, and apparel stock; reorder when necessary. Ensure all shipment records, serial numbers, and tracking details are accurately logged. Qualifications Competitive base + uncapped commission Health, dental, and vision insurance 401(k) with company match PTO, holidays, and flexible work options Energetic, tech-driven culture with real career growth opportunities A brand you can be proud to represent Benefits: Health insurance 401(k) with company matching Dental insurance Flexible spending accounts Vision insurance Health savings account Life insurance On-site gym, covered parking with an onsite car wash availa Company events 12 days earned paid time off Company holidays Schedule: 8-hour shift Monday through Friday Work Location: Onsite at IT GOAT's Dallas Headquarters

Administrative Assistant Schedule: Full-time, on-site We are looking for a Customer Service Rock Star to join our team as an Administrative Assistant. If you are seeking a fast-paced, fun, and family-oriented environment with amazing colleagues, this is the job for you! Our company, Flight Crew International, hires pilots, flight attendants and other aviation professionals for the world's major aircraft operators and Fortune 500 companies and the growth of our organization has created a unique opportunity for the right individual. The ideal candidate will be a role up your sleeve type of individual who will work hard, enjoys helping and talking to people, is professional and reliable. Role Overview The Administrative Assistant will provide administrative support to leadership and the team to ensure daily operations are efficient. They will also help organize and track projects, tasks, and office initiatives. We are looking for someone who is: Fun, Outgoing and Up-beat Personality A leader and has an Entrepreneurial Spirit Competitive, Aggressive and Willing to go the Extra Mile Natural Problem-Solver Hard-Working, Energetic, and a Go-Getter Excellent Communication Skills Excellent Attention to Detail and Organization Skills Very Comfortable Calling and Meeting Candidates Respectful and Professional to Clients and Colleagues Has the ability to Have Fun at work while Achieving Goals Previous pilot recruitment, aviation, and/or customer service experience Position Details: Work in a team, side-by-side with your colleagues, sharing information and helping each other to ensure new hires are getting placed on time Stay incredibly organized Work fast and be accountable Manage schedules, meetings, travel, and office operations for leadership. Track action items and maintain professional communications. Support CRM/ATS updates, workflows, and operational initiatives. Assist with marketing, technology, and system tasks. Coordinate onboarding, training, and team projects. Skills: You have to be able to write and speak clearly and professionally You must multi-task and prioritize and be efficient You have to be meticulous You have to document, track, and monitor candidates incredibly closely You cannot be lazy in regards to work load or details You have to be organized You have to be able to have fun, laugh and have a good time 😊 Why Join Us Be part of a growing aviation company with new and exciting business lines. Work with leadership and cross-functional teams. Opportunity to grow your skills in operations, coordination, and project support. Collaborative, energetic, and supportive team environment.

Administrative Engagement Coordinator Schedule: Monday-Friday, 9:00 AM-5:00 PM Work Environment: In-office Employment Type: Full-time, salaried The Administrative Engagement Coordinator provides administrative and coordination support while managing engagement initiatives, milestone recognition, and events that enhance the overall experience for healthcare providers. This role requires strong organizational skills, attention to detail, and a relationship-oriented approach. This position supports a growing organization within the healthcare services industry that values collaboration, professionalism, and initiative. The environment is fast-paced yet supportive, offering meaningful work and opportunities to learn, contribute, and grow over time. This role is well-suited for an outgoing, personable professional who enjoys building relationships and collaborating with others. Key Responsibilities Coordinate engagement initiatives and milestone recognition, including birthdays, anniversaries, and other life events Manage handwritten birthday cards, mailings, and personalized outreach Coordinate and deliver gifts to local Dallas healthcare providers when applicable Track engagement timelines and ensure timely execution of initiatives Assist with planning and execution of engagement events, activations, and group lunches Source vendors, obtain pricing, manage orders, and coordinate logistics Provide administrative support related to engagement activities, including documentation and tracking Maintain accurate records related to milestones, gifting, and events Collaborate with internal teams to support conferences, recruiting events, and internal initiatives Assist with internal communications such as newsletters, announcements, and engagement updates Support onboarding-related engagement activities for new healthcare providers Identify opportunities to improve engagement processes and recommend enhancements Ensure a consistent and professional experience across all engagement touchpoints Qualifications Strong organizational and time management skills High attention to detail and follow-through Strong interpersonal and communication skills Ability to manage multiple priorities in a fast-paced environment Proactive, dependable, and adaptable Healthcare industry experience is a plus, but not required Work Schedule & Travel This is an in-office role based in Addison, TX. Some flexibility may be required during peak engagement periods, including occasional evenings or weekends for events. Light travel may be required up to 1-2 times per month, primarily during conference season.

Administrative Assistant needed (Finance and HR) Southlake, Texas Plaza Premium Group *Please note, this is an on-site role 4 days a week in our beautiful Southlake Office* Plaza Premium Group is the global leader in airport lounges and hospitality! With over 25 years of experience, we are redefining travel by creating seamless, world-class airport experiences in over 350 locations worldwide. From award-winning lounges to premium airport services, we take pride in delivering exceptional comfort, convenience, and care to travelers. As a dynamic and fast-growing company, we offer exciting career opportunities, a diverse and inclusive workplace, and the chance to be part of a team that's shaping the future of travel. If you're passionate about hospitality and thrive in a fast-paced, customer-focused environment, we'd love to have you on board! We are looking for an experienced Administrative Assistant to join the PPG Team at the US HQ here in Southlake. While the company has over 25 years in business, we are still new to the US market and quickly growing! Responsibilities Handle Travel Requests and book travel for employees Expense Reports for a couple of Senior Leaders Account Payable duties as required Handle and coordinate active calendars Schedule and confirm meetings Provide ad hoc support around office as needed Qualifications Prior experience as an Administrative Assistant or similar. Strong interpersonal, customer service, and communication skills Experience with Concur desired Proficient in the Microsoft Office Suite.

FM is a leading property insurer of the world's largest businesses, providing more than one-third of FORTUNE 1000-size companies with engineering-based risk management and property insurance solutions. FM helps clients maintain continuity in their business operations by drawing upon state-of-the-art loss-prevention engineering and research; risk management skills and support services; tailored risk transfer capabilities; and superior financial strength. To do so, we rely on a dynamic, culturally diverse group of employees, working in more than 100 countries, in a variety of challenging roles. The Western Division is looking for an Executive Administrative Assistant to handle the administrative duties for the Operation Manager of the Dallas Office (Frisco, TX). This person will deal with activities that require organization and confidentiality. Considerable judgment and initiative are needed to determine the approach or action to take in non-routine situations. Under minimum supervision, works independently using considerable judgment and initiative to handle all executive secretarial and administrative functions on behalf of the senior executive. Anticipates and prepares materials needed by the senior executives for conferences, correspondence, trips, appointments, meetings, telephone calls, etc. Summarizes the content of incoming materials, specially gathered information, or meetings to assist executive; coordinates the information with background office sources; draws attention to important parts or conflict. Anticipates ways in which executive time may be saved. Handles details of a confidential nature, and performs administrative functions based on understanding of company policy, executive's views, and philosophy, which can be assumed by this level of administrative assistant. Schedules appointments for senior executives; arranges travel schedule and reservations. Will interact with all levels of company personnel as well as clients and vendors. Handles correspondence, monthly, and quarterly reports, and builds/monitors various tracking logs/reports. Prepares ad hoc reports and presentations as needed identifying and researching information for inclusion in the report and use of discretion regarding report content, format, and presentation. Organizes special events. Coordinates off-site meetings/events for both clients and employees. High School diploma or equivalent; some college preferred. 8+ years of administrative/executive secretarial experience supporting senior management. Proficiency in both English and Spanish is a plus, but not required. Excellent MS Office skills - Advanced Word, Excel, and Power Point (working knowledge of other spreadsheet or database software helpful) Excellent written and verbal communication skills. Excellent keyboard skills, including typing speed and accuracy. Meticulous attention to detail Strong organizational skills Outstanding interpersonal skills Highly refined telephone skills Strong problem-solving and customer-relation skills Significant ability to appropriately handle and maintain confidential and sensitive information and material. Ability to provide leadership to other secretarial and clerical staff. Ability to multi-task and work both independently and in a team environment Ability to identify problems and complete tasks without requiring instruction or guidance.

IS FOR THE 2025-2026 SCHOOL YEAR Compensation package for administrative assistants starts at $30,000 Primary Purpose: To assist the Executive Director in the daily functions of their department, so that they can devote maximum attention to the operation of their department. Qualifications: Education/Certification/Experience: High School Diploma or GED required Bilingual (English/Spanish) preferred Special Knowledge/Skills: 2+ years of experience as an office manager, administrative assistant or secretary preferred • Knowledge of secretarial practices, office machines, and record keeping. • Willingness to perform simple and routine tasks. • Ability to interpret, apply, and explain instructions given orally and in writing. • Ability to plan and organize work effectively. • Ability to keep information confidential and maintain an ethical attitude. • Ability to apply basic grammatical rules. • Ability to work under pressure and meet short deadlines. • Ability to set priorities. • Ability to learn and apply procedures. • Ability to work flexible hours or shifts. • Ability to recognize and report hazards and apply safe work methods. • Possess physical and mental stamina commensurate with the responsibilities of the position. Major Responsibilities and Duties: •Processes all incoming and outgoing mail.•Assesses need, orders and maintains supplies, materials, and equipment needed.•Performs any bookkeeping tasks associated with the specific position.•Maintains regular filing systems and searches files for specific information.•Prepares correspondence and reports as instructed.•Maintains a schedule of appointments, makes arrangements for conferences and schedules interviews.•Greets visitors and ascertains nature of business.•Utilizes office technology and automation to complete tasks and operates office machines such as word processor, calculator, etc.•Makes necessary arrangements for meetings including date, location, and time; contacting those who need to attend; and sees that all materials are prepared on matters to be discussed.•Accepts responsibilities for making office reports and supervising the office operations.•Makes routine decisions in accordance with established policies and procedures.•Makes travel arrangements for respective Executive Director.•Maintains financial records, prepares necessary purchase orders, professional leave forms, and travel reimbursements.•Interacts and answers questions professionally and appropriately with the public and district staff in person and on the telephone.

Be a part of team that is growing. This bank is looking for a Commercial Lending Assistant for a their Collin County team. Candidates with a Commercial Lending Assistant OR SBA loan processor with customer service skills, please apply. You will report to the Market President and support the Lenders and Credit Analysts. You will push the loan through the lending process, by speaking with the internal team and 3rd party vendors. Closing will be handled by another group. QUALIFICATIONS: 2 or more years working as a Commercial Loan Processor or Lending Assistant Ability to multitask, be a self-starter and prioritize Excellent oral and written communication skills needed Have the ability to work with a remote team Babich Associates is the oldest placement service in Texas. We pride ourselves in providing only the highest service and standards to our customers. Please send a resume in .pdf or MS Word document format to ***************** For more information call Sharon Leposki, Banking Placement Manager, at Babich & Associates ************ or send a resume to ***************** Thank you for your prompt reply and I look forward to working with you. Please contact Sharon Leposki Babich & Associates Texas' Oldest Placement and Recruitment Firm 6030 E. Mockingbird, Dallas, TX 75206 Direct: ************ ***************** | *********************

Denton Community Focus Location: Denton, TX Full-Time | In-Person | High Visibility | High Impact We're looking for a highly organized, socially confident individual to serve as the right hand to the CEO of a multi-brand automotive group with a major presence in Denton. This is more than an assistant role-it's part personal assistant, part chief-of-staff, and part community ambassador. About the Role: The ideal candidate already calls Denton home and knows the community well-someone who can represent the business with local leaders, coordinate employee events, and make sure the CEO's world runs seamlessly. What You'll Do: • Manage calendars, appointments, travel, and daily priorities for the CEO • Plan and execute employee events, celebrations, and team-building activities • Act as a connector with Denton community leaders, organizations, and local events • Support marketing and community outreach initiatives • Anticipate needs, streamline operations, and ensure follow-through on key tasks Who You Are: • Based in Denton (or nearby) and well-connected in the community • Polished, personable, and comfortable engaging with executives, employees, and civic leaders • A proactive self-starter who thrives in a fast-paced environment • Strong organizational and planning skills, with creative problem-solving abilities • Experience in sales, marketing, event planning, or public relations is a plus Why This Role? • A unique opportunity to grow alongside a respected local business • A role you can shape around your strengths-limitless growth potential • Competitive compensation, benefits, and direct access to top leadership • A chance to help build a brand that's deeply tied to Denton's community and values. If you live in Denton and love being at the center of people, events, and ideas, we'd love to talk. Apply today!