How to hire a fleet coordinator

How to hire a fleet coordinator, step by step

Here's a step-by-step fleet coordinator hiring guide:

• Step 1: Identify your hiring needs
• Step 2: Create an ideal candidate profile
• Step 3: Make a budget
• Step 4: Write a fleet coordinator job description
• Step 5: Post your job
• Step 6: Interview candidates
• Step 7: Send a job offer and onboard your new fleet coordinator
• Step 8: Go through the hiring process checklist

What does a fleet coordinator do?

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1. Identify your hiring needs

   Before you post your fleet coordinator job, you should take the time to determine what type of worker your business needs. While certain jobs definitely require a full-time employee, it's sometimes better to find a fleet coordinator for hire on a part-time basis or as a contractor.

   Determine employee vs contractor status

   Is the person you're thinking of hiring a US citizen or green card holder?

   Yes

   No

   A fleet coordinator's background is also an important factor in determining whether they'll be a good fit for the position. For example, fleet coordinators from different industries or fields will have radically different experiences and will bring different viewpoints to the role. You also need to consider the candidate's previous level of experience to make sure they'll be comfortable with the job's level of seniority.

   The following list breaks down different types of fleet coordinators and their corresponding salaries.

   Type of Fleet Coordinator	Description	Hourly rate
   Fleet Coordinator		$16-29
   Shipping Supervisor	A shipping supervisor is responsible for monitoring the goods and services, ensuring its quality and quantity before packaging and shipment processing to avoid delays and possible client complaints. Shipping supervisors manage the shipment schedule, including verification of the location and determining correct charges... Show more	$16-31
   Dock Supervisor	Dock supervisors are responsible for ensuring safety while managing dockworkers in the loading and unloading of materials from vessels on the water. They supervise and coordinate with the dockworkers and analyze the vessel's specifications and blueprints to identify the required size, shape, and number of bilge blocks and keel to support the vessel... Show more	$14-19

   Show more

2. Create an ideal candidate profile

   Common skills:

   • Customer Service
   • Fleet Management
   • Vehicle Fleet
   • Stock Orders
   • Logistics
   • GPS
   • Exceptional Support
   • Data Entry
   • PowerPoint
   • Preventative Maintenance
   • Fleet Operations
   • Purchase Orders
   • Insurance Cards
   • Vehicle Registration

   Check all skills

   Responsibilities:

   • Develop and implement KPI metrics to effectively manage customer satisfaction
   • Manage coordination of delivery discrepancies with other Menards locations.
   • Utilize GPS software to conduct audits on rout results and provide detail analysis of each route's effectiveness.
   • Monitor location of vehicles using GPS platform, creating reports on location, idle time, and speeding alerts.
   • Review Telematics data to help improve driver behavior.
   • Skil in operating, maintaining and trouble-shooting gas and steam sterilizers, washer-sterilizers and ultrasonic instrument cleaners.

   More fleet coordinator duties

3. Make a budget

   Including a salary range in your fleet coordinator job description is a great way to entice the best and brightest candidates. A fleet coordinator salary can vary based on several factors:

   • Location. For example, fleet coordinators' average salary in louisiana is 33% less than in rhode island.
   • Seniority. Entry-level fleet coordinators earn 44% less than senior-level fleet coordinators.
   • Certifications. A fleet coordinator with a few certifications under their belt will likely demand a higher salary.
   • Company. Working for a prestigious company or an exciting start-up can make a huge difference in a fleet coordinator's salary.

   Average fleet coordinator salary

   $46,920yearly

   $22.56 hourly rate

   ---

   Entry-level fleet coordinator salary

   $35,000 yearly salary

   Updated December 19, 2025

   Average fleet coordinator salary by state

   Rank	State	Avg. salary	Hourly rate
   1	Nevada	$56,743	$27
   2	California	$56,741	$27
   3	Massachusetts	$55,327	$27
   4	New York	$51,633	$25
   5	New Jersey	$50,617	$24
   6	Texas	$50,246	$24
   7	Pennsylvania	$49,034	$24
   8	Arizona	$48,624	$23
   9	Colorado	$48,540	$23
   10	Illinois	$48,456	$23
   11	Maryland	$48,217	$23
   12	Michigan	$47,601	$23
   13	Utah	$46,730	$22
   14	Ohio	$45,060	$22
   15	North Carolina	$44,070	$21
   16	Kansas	$43,366	$21
   17	Georgia	$43,045	$21
   18	Missouri	$42,854	$21
   19	Alabama	$42,831	$21
   20	Florida	$42,735	$21

   Average fleet coordinator salary by company

   Company

   Rank	Company	Average salary	Hourly rate	Job openings
   1	Rivian	$65,961	$31.71
   2	Ford Motor	$61,175	$29.41
   3	Lyft	$54,557	$26.23	2
   4	Matrix Medical Network	$54,502	$26.20
   5	New York University	$53,001	$25.48	1
   6	Tesla	$51,555	$24.79	3
   7	PepsiCo	$50,708	$24.38	34
   8	MasTec	$50,577	$24.32	21
   9	City of Round Rock	$49,044	$23.58
   10	Ring Power Cat	$48,992	$23.55
   11	Beacon Hill Staffing Group	$48,974	$23.55
   12	Trex	$48,090	$23.12
   13	American Family Insurance	$47,398	$22.79
   14	Lucid Motors	$47,076	$22.63
   15	Detroit Engineered Products	$47,047	$22.62
   16	The Davey Tree Expert Company	$46,729	$22.47	3
   17	InfraSource LLC	$46,710	$22.46
   18	Finn Holding Corporation	$46,710	$22.46
   19	Retail Services	$46,710	$22.46
   20	On-Site Health & Safety	$46,696	$22.45

4. Writing a fleet coordinator job description

   A fleet coordinator job description should include a summary of the role, required skills, and a list of responsibilities. It's also good to include a salary range and the first name of the hiring manager. To help get you started, here's an example of a fleet coordinator job description:

   Fleet coordinator job description example

   InfraSource, A Quanta Services Company
   
   At InfraSource, we believe in developing and retaining the best people in the industry and providing the best value services to our customers in the natural gas and electric industries. We take pride in developing the infrastructure of our country by connecting people and resources. As an industry leader over the last 65 years, we have built our reputation as a premier provider of services with a solid track record of performance, integrity and - above all - a commitment to safety, quality, and our people.
   
   What Do You Offer Us?
   
   • Serves as point of contact for all fleet and equipment for the area which is based in Hamtramck, Michigan. • Ensure that all fleet vehicles and equipment maintain compliance with all regulations and safety standards. • Manage procurement and up-fitting of vehicles and equipment. • Effectively analyze fleet and equipment telematics to ensure equipment is used efficiently. • Works closely with operations to understand ongoing fleet and equipment needs. • Coordinate delivery and pick-up of company-owned and rental equipment. • Coordinate with Operations to ensure any rental units needed are sourced in a timely manner. • Manage a preventative maintenance program for all equipment and fleet vehicles. • Coordinates the licensing, registration, permitting and state inspection of all vehicles and equipment as required. • Conduct periodic vehicle and equipment inspections across entire fleet including travel to field locations. • Conduct semi-annual Equipment inventory. • Assist Safety Department with Equipment related Incident Investigations and Root Cause Analyses. • Train employees in proper procedures and specifications. • Perform any other duties, responsibilities and tasks as assigned.
   
   What We Offer You:
   
   + Paid on-the-job technical and professional training
   
   + Competitive wages and industry-leading benefits including Retirement Plan
   
   What is Required?
   
   • High School diploma, GED, or equivalent. • 5 years of experience with construction equipment and 3 years of supervisory experience. • Extensive knowledge of OSHA, PHMSA and DOT regulations. • Knowledge to interpret telematics and GPS data for fleet vehicles and equipment. • Understanding of third-party maintenance and regulatory compliance programs. • Ability to travel within the state routinely and out of state occasionally. • Flexibility to work various schedules and stay late when necessary with little or no notice. • General office and computer skills. • Must be able to stand or walk for long periods with repeated lifting (Up to 50 lbs.), kneeling, crawling, climbing and reaching. • Pass pre-employment, random, post-accident, and reasonable suspicion drug screens and background check. • Valid driver's license with clean driving record.
   
   This position is subject to the Federal Department of Transportation (DOT) drug & alcohol testing regulations as outlined in 49 CFR Part 382 and/or 49 CFR Part 199.
   
   All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or status as a protected veteran.

   Copy this example

   

5. Post your job

   To find fleet coordinators for your business, try out a few different recruiting strategies:

   • Consider internal talent. One of the most important talent pools for any company is its current employees.
   • Ask for referrals. Reach out to friends, family members, and your current work to ask if they know any fleet coordinators they would recommend.
   • Recruit at local colleges. Attend job fairs at local colleges to recruit entry-level fleet coordinators with the right educational background.
   • Social media platforms. LinkedIn, Facebook, and Twitter have more than 3.5 billion users, and they're a great place for company branding and reaching potential job candidates.

   Post your job online:

   • Post your fleet coordinator job on Zippia to find and recruit fleet coordinator candidates who meet your exact specifications.
   • Use field-specific websites.
   • Post a job on free websites.

6. Interview candidates

   Your first interview with fleet coordinator candidates should focus on their interest in the role and background experience. As the hiring process goes on, you can learn more about how they'd fit into the company culture in later rounds of interviews.

   It's also good to ask about candidates' unique skills and talents. You can move on to the technical interview if a candidate is good enough for the next step.

   The right interview questions can help you assess a candidate's hard skills, behavioral intelligence, and soft skills.

7. Send a job offer and onboard your new fleet coordinator

   Once you've selected the best fleet coordinator candidate for the job, it's time to write an offer letter. In addition to salary, this letter should include details about the benefits and perks you offer the candidate. Ensuring that your offer is competitive is essential, as qualified candidates may be considering other job opportunities. The candidate may wish to negotiate the terms of the offer, and you should be open to discussion. After you reach an agreement, the final step is formalizing the agreement with a contract.

   It's also important to follow up with applicants who do not get the job with an email letting them know that the position is filled.

   After that, you can create an onboarding schedule for a new fleet coordinator. Human Resources and the hiring manager should complete Employee Action Forms. Human Resources should also ensure that onboarding paperwork is completed, including I-9s, benefits enrollment, federal and state tax forms, etc., and that new employee files are created.

8. Go through the hiring process checklist

   • Determine employee type (full-time, part-time, contractor, etc.)
   • Submit a job requisition form to the HR department
   • Define job responsibilities and requirements
   • Establish budget and timeline
   • Determine hiring decision makers for the role
   • Write job description
   • Post job on job boards, company website, etc.
   • Promote the job internally
   • Process applications through applicant tracking system
   • Review resumes and cover letters
   • Shortlist candidates for screening
   • Hold phone/virtual interview screening with first round of candidates
   • Conduct in-person interviews with top candidates from first round
   • Score candidates based on weighted criteria (e.g., experience, education, background, cultural fit, skill set, etc.)
   • Conduct background checks on top candidates
   • Check references of top candidates
   • Consult with HR and hiring decision makers on job offer specifics
   • Extend offer to top candidate(s)
   • Receive formal job offer acceptance and signed employment contract
   • Inform other candidates that the position has been filled
   • Set and communicate onboarding schedule to new hire(s)
   • Complete new hire paperwork (i9, benefits enrollment, tax forms, etc.)

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How much does it cost to hire a fleet coordinator?