Office assistant jobs in Irondequoit, NY

Applications to be submitted by December 03, 2025 Compensation Grade: P09 Compensation Details: Minimum: $40,413.00 - Maximum: $40,413.00 Annually Positions with a designated work location in New York City, Nassau, Rockland, Suffolk, or Westchester Counties will receive a $4,000 annual downstate adjustment (pro-rated for part-time positions). Department (OPH) Office of Public Health Job Description: Responsibilities The Clerk II will provide clerical and administrative support for a region-wide project focused on reducing paper use and digitizing existing records. The incumbent will assist in the transition to a computer-based filing system and perform a variety of clerical and administrative tasks to support daily operations as needed in the Western New York Regional and District Offices. Duties include, but are not limited to: Scanning and organizing regulatory paper files into an electronic filing system Assisting with reception duties as needed, including greeting visitors and answering incoming telephone calls in a professional manner Performing administrative and clerical tasks such as scheduling meetings, monitoring shared email inboxes, and maintaining office paper shredders Assisting staff with general office support as assigned This position provides an opportunity to contribute to an environmentally responsible initiative while supporting efficient and effective office operations within a collaborative work environment. Minimum Qualifications Associate's degree in a related field or higher degree in a related field; OR two years of general office, secretarial, or administrative experience. Preferred Qualifications Experience with document scanning, electronic filing, and/or records management Proficiency with Microsoft Office applications, including Word, Excel, and Outlook to create reports, track data, and schedule meetings. Experience organizing and prioritizing tasks Experience preparing reports, emails and/or presentations that demonstrate effective written and verbal communication skills Experience handling confidential information Conditions of Employment Grant funded position. Compliance with funding requirements such as time and effort reporting, grant deliverables, and contract deliverables, is required. Valid and unrestricted authorization to work in the U.S. is required. Visa sponsorship is not available for this position. Travel up to 25% of the time will be required. The selected candidate must reside within a reasonable commuting distance of the official work location specified in the job posting and must also be located in or willing to relocate to one of the following states: New York, New Jersey, Connecticut, Vermont, or Massachusetts, prior to hire. Telecommuting will not be available. HRI participates in the E-Verify Program. Affirmative Action/Equal Opportunity Employer/Qualified Individuals with Disabilities/Qualified Protected Veterans ********************** About Health Research, Inc. Join us in our mission to make a difference in public health and advance scientific research! At Health Research, Inc. (HRI), your work will contribute to meaningful change and innovation in the communities we serve! At HRI, we are on a mission to transform the health and well-being of the people of New York State through innovative partnerships and cutting-edge public health initiatives. As a dynamic non-profit organization, HRI plays a crucial role in advancing the strategic goals of the New York State Department of Health (DOH), Roswell Park Comprehensive Cancer Center (RPCCC), and other health-related entities. HRI offers a robust, comprehensive benefits package to eligible employees, including: Health, dental and vision insurance - Several comprehensive health insurance plans to choose from; Flexible benefit accounts - Medical, dependent care, adoption assistance, parking and transit; Generous paid time off - Paid federal and state holidays, paid sick, vacation and personal leave; Tuition support - Assistance is available for individuals pursuing educational or training opportunities; Retirement Benefits - HRI is a participating employer in the New York State and Local Retirement System and offers optional enrollment in the New York State Deferred Compensation Plan. HRI provides a postretirement Health Benefits Plan for qualified retirees to use towards health insurance premiums and eligible medical expenses; Employee Assistance Program - Provides educational and wellness programs, training, and 24/7 confidential services to assist employees, both personally and professionally; And so much more!

With a thoughtful and hands-on approach, we offer a wide range of services such as dog walking, pet sitting, day care and dog training. Our team of dedicated dog walkers and daycare handlers are eager to provide your best friend with the care, attention and exercise they need to live their best lives all while having tons of fun.

Job Description The Ontario County Department of Social Services is currently seeking applicants for a Typist, Part-Time . Distinguishing Feature of the Class The work is primarily of a routine nature and involves the independent performance of standardized clerical tasks involving the use of a computer. Detailed instructions are given for new or difficult assignments. Alertness and willingness to learn and prepare for assignments of progressively increasing difficulty are essential attributes for employees in this title. Excepting the ability to typewrite, this class is equivalent to the class of Clerk. Does related work as required. Typical Work Activities Types forms, form letters, transcripts, invoices, vouchers records, payrolls, timecards and similar materials; Acts a receptionist; Intake of family court eligibility forms, collects information, enters information into PDCMS program; Send vouchers to assigned attorneys Open new family court cases into PDCMS program; Assist family court attorney in data collection/reporting requirements; Operate various office machines - copiers, adding machines, etc.; Files correspondence, memorandum, reports and other materials Knowledge, Skills and Abilities Working knowledge of office terminology, procedures and equipment; working knowledge of business arithmetic and English; ability to operate an alphanumeric keyboard such as a computer and related peripheral equipment at an acceptable rate of speed (35 words per minute); ability to set up appropriate forms, charges and other tabular listings; ability to perform close, detailed work; ability to obtain and relay information; ability to understand and follow oral and written instructions; ability to get along well with others, clerical aptitude; mental alertness; neatness; accuracy; tact and courtesy. To Apply Do not apply through this job board. Please visit ****************************************** to apply. NO TYPING OR WRITTEN EXAM IS REQUIRED. Powered by JazzHR 8WioOIHclY

The Office Support Specialist provides critical administrative, clerical, and data management support for the YWCA's Family-Centered Services Program, a partnership with the Monroe County Department of Social Services (MCDSS). This position ensures smooth program operations by maintaining accurate participant records, coordinating communication between YWCA staff, MCDSS, and community partners, scheduling participant appointments, and supporting data reporting and compliance activities. The Office Support Specialist plays a key behind-the-scenes role in helping the program achieve its goal - assisting families in accessing financial resources, meeting Temporary Assistance (TANF/SNA-MOE) requirements, and progressing toward economic stability. Essential Duties and Responsibilities Administrative Support Provide day-to-day administrative assistance to the Family-Centered Services team, including Application and Outreach Specialists, Peer Support Specialists, and program supervisors. Manage incoming referrals from MCDSS, verify completeness, and route them to the appropriate staff. Assist participants by scheduling appointments, sending reminders, and providing basic information on documentation or application steps. Prepares correspondence, forms, and reports as needed for case tracking and interagency communication. Maintain confidentiality and professionalism in all interactions with participants and partners. Data Management & Reporting Enter and maintain accurate data for all participant interactions, case updates, and outcomes in YWCA and MCDSS systems. Support the collection and organization of data required for monthly, quarterly, and annual reports. Assist in monitoring caseloads, timelines, and engagement metrics to ensure compliance with contract deliverables. Compile and organize supporting documentation for audits and program reviews. Communication & Coordination Serve as a communication link between YWCA staff, MCDSS workers, and community resource partners. Respond to general inquiries from clients and the public about program services and eligibility. Support internal coordination by preparing meeting materials, tracking staff schedules, and maintaining records of outreach activities. Ensure that all program materials, applications, and forms are up to date and accessible to staff and participants. Program Support & Participant Access Help identify and reduce logistical barriers for participants, such as lack of access to forms, technology, or appointment information. Provide front-desk coverage as needed for walk-ins or scheduled participants. Assist in maintaining organized files for all program participants (electronic and paper-based). Support logistics for training sessions, outreach events, and community engagement activities. Qualifications Education and Experience: High school diploma or equivalent required; associate's degree in business administration, Human Services, or related field preferred. Minimum of two years' administrative, office coordination, or clerical experience required (preferably in a nonprofit or social service setting). Experience with data entry, recordkeeping, or case management systems preferred. Knowledge, Skills, and Abilities: Strong organizational skills and attention to detail. Ability to handle confidential information with professionalism and discretion. Excellent written and verbal communication skills. Proficiency in Microsoft Office Suite (Word, Excel, Outlook, Teams) and database management systems. Ability to manage multiple priorities and meet deadlines in a fast-paced, team-oriented environment. Familiarity with Monroe County social service programs (TANF, SNA-MOE, SNAP, etc.) preferred. Bilingual (English/Spanish) a plus. Physical and Work Environment Requirements Work performed primarily in an office environment with some travel to MCDSS and community partner sites. Must have reliable transportation and a valid NYS driver's license. Occasional evening or weekend hours may be required for program activities.

Resume and Civil Service application required. This position is responsible for the independent performance of varied clerical duties requiring a moderate degree of decision making. The use of a personal computer for word processing and database entry is an integral part of this position. The work is performed in accordance with well-defined objectives, policies and procedures, but detailed instructions are given for new or difficult assignments. The work is typically submitted in its final form and is subject to general review by superiors. The employee reports directly to, and works under the general supervision of a higher-level staff member. Does related work as required. Responsibilities (All need not be performed in a given position. Other related activities may be performed although not listed.) Prepares and formats legal documents, certifications, authorizations, forms and other related paperwork; Enters and extracts data and information from a database; Posts and maintains moderately difficult records requiring general knowledge of department or agency functions; Processes applications, prepares permits and licenses, collects fees, issues receipts, and accounts for monies received; Processes paperwork relating to areas such as payroll, workers compensation forms, and accident/incident reports; Types materials from copy, rough draft, or other instruction; Prepares and types correspondence on matters where policy and procedures are well defined; Checks lists, documents, applications for completeness and accuracy; Compiles data, prepares, types, and checks for completeness and accuracy a variety of elementary financial and statistical records and reports; Performs searches for information in documents, records, files and computer database and maintains records on a database; Obtains and gives out information by telephone, correspondence, electronic communication, and in person; Orders and distributes office supplies and maintains records of expenses; Operates standard office machines such as computer, copier and fax machine; Guides other clerks in the performance of routine phases of their work; Maintains filing systems. FULL PERFORMANCE KNOWLEDGES, SKILLS, ABILITIES AND PERSONAL CHARACTERISTICS: Good knowledge of office terminology, practices, procedures, routines and equipment; good knowledge of business arithmetic; good knowledge of grammar and punctuation; good knowledge of the techniques involved in record keeping; ability to utilize a personal computer for word processing, database entry, spreadsheets and other related computer software; ability to maintain a filing system; ability to work with forms; ability to prepare and type written communications, arithmetic and standardized reports; ability to operate standard office equipment; ability to acquire familiarity with departmental or agency organization, laws, policies and regulations; ability to understand and carry out relatively complex oral and written instructions; ability to communicate orally and in writing; ability to deal with the public; good judgment; physical condition commensurate with the demands of the position. Qualifications Graduation from high school or possession of an equivalency diploma, plus EITHER: (A) Two (2) years paid full-time or its part-time or volunteer* equivalent office clerical or secretarial experience; OR, (B) Graduation from a regionally accredited or New York State registered college or university with an Associates degree or successful completion of sixty (60) college semester credit hours; OR, (C) An equivalent combination of education and experience as defined by the limits of (A) and (B) above. *Volunteer experience must be documented by the participating agency and signed by the appointing authority. Employment dates, average number of hours worked per week, and job duties must be included. Documentation must be included with your application. NOTE: Experience as a Teller, Cashier or Sales Clerk shall not be considered office appropriate experience. SPECIAL REQUIREMENT: If you are appointed, you will be required to possess a valid license to operate a vehicle in New York State or otherwise demonstrate your capacity to meet the transportation needs of the position.

Organizational Location: These positions are located in the Department of Homeland Security, U.S. Immigration and Customs Enforcement, Enforcement and Removal Operations (ERO), in multiple locations specified in this announcement. Note: The duty location extended at the final job offer will be based on the needs of the agency, availability of positions, and funding. Summary Organizational Location: These positions are located in the Department of Homeland Security, U.S. Immigration and Customs Enforcement, Enforcement and Removal Operations (ERO), in multiple locations specified in this announcement. Note: The duty location extended at the final job offer will be based on the needs of the agency, availability of positions, and funding. Overview Help Accepting applications Open & closing dates 10/27/2025 to 12/31/2025 Salary $34,454 to - $49,927 per year The salary range shown is for base salary only, actual salary will be determined based on the duty location of the selectee. Pay scale & grade GS 5 - 6 Locations Many vacancies in the following locations: Anchorage, AK Birmingham, AL Gadsden, AL Mobile, AL Show morefewer locations (185) Montgomery, AL Fayetteville, AR Fort Smith, AR Little Rock, AR Texarkana, AR Eloy, AZ Florence, AZ Phoenix, AZ Tucson, AZ Yuma, AZ Adelanto, CA Bakersfield, CA Calexico, CA Camarillo, CA El Centro, CA Fresno, CA Los Angeles, CA Morgan Hill, CA Redding, CA Sacramento, CA San Bernardino, CA San Diego, CA San Francisco, CA Santa Ana, CA Santa Maria, CA Stockton, CA Alamosa, CO Aurora, CO Centennial, CO Craig, CO Durango, CO Florence, CO Frederick, CO Grand Junction, CO Hartford, CT Dover, DE Fort Myers, FL Jacksonville, FL Miami, FL Miramar, FL Orlando, FL Plantation, FL Pompano Beach, FL Stuart, FL Tallahassee, FL Tampa, FL Atlanta, GA Folkston, GA Lumpkin, GA Savannah, GA Tamuning, GU Honolulu, HI Cedar Rapids, IA Des Moines, IA Sioux City, IA Boise, ID Idaho Falls, ID Twin Falls, ID Broadview, IL Chicago, IL Rock Island, IL Indianapolis, IN Wichita, KS Bowling Green, KY Louisville, KY Alexandria, LA Baton Rouge, LA Jena, LA Lafayette, LA New Orleans, LA Oakdale, LA Winnfield, LA Burlington, MA Baltimore, MD Salisbury, MD Scarborough, ME Detroit, MI Fort Snelling, MN Grand Rapids, MN Kansas City, MO Saint Louis, MO Strafford, MO Gulfport, MS Pearl, MS Billings, MT Cary, NC Charlotte, NC Greensboro, NC Hendersonville, NC Wilmington, NC Grand Forks, ND Grand Island, NE North Platte, NE Omaha, NE Manchester, NH Elizabeth, NJ Mount Laurel, NJ Newark, NJ Albuquerque, NM Chaparral, NM Las Cruces, NM Roswell, NM Las Vegas, NV Reno, NV Batavia, NY Buffalo, NY Central Islip, NY Champlain, NY Malta, NY New York, NY Brooklyn Heights, OH Cincinnati, OH Westerville, OH Oklahoma City, OK Tulsa, OK Eugene, OR Medford, OR Portland, OR Lords Valley, PA Philadelphia, PA Philipsburg, PA Pittsburgh, PA Williamsport, PA York, PA Aguadilla, PR Guaynabo, PR Warwick, RI Charleston, SC Columbia, SC Greer, SC Sioux Falls, SD Chattanooga, TN Knoxville, TN Nashville, TN Alvarado, TX Amarillo, TX Anson, TX Athens, TX Austin, TX Big Spring, TX Conroe, TX Corpus Christi, TX Dallas, TX Del Rio, TX Edinburg, TX El Paso, TX Harlingen, TX Houston, TX Huntsville, TX Karnes City, TX Laredo, TX Livingston, TX Los Fresnos, TX Lubbock, TX Memphis, TX Midland, TX Pearsall, TX Pecos, TX Pflugerville, TX Raymondville, TX San Angelo, TX San Antonio, TX Taylor, TX Waco, TX Ogden, UT Orem, UT Saint George, UT West Valley City, UT Bowling Green, VA Chantilly, VA Harrisonburg, VA Norfolk, VA Richmond, VA Salem, VA Charlotte Amalie, VI Saint Thomas, VI Saint Albans, VT Ferndale, WA Richland, WA Seattle, WA Tacoma, WA Yakima, WA Milwaukee, WI Charleston, WV Cheyenne, WY Remote job No Telework eligible No Travel Required Occasional travel - You may be expected to travel for this position. Relocation expenses reimbursed No Appointment type Permanent Work schedule Full-time Service Competitive Promotion potential 8 Job family (Series) * 1802 Compliance Inspection And Support Supervisory status No Security clearance Other Drug test Yes Position sensitivity and risk Moderate Risk (MR) Trust determination process * Credentialing * Suitability/Fitness Financial disclosure No Bargaining unit status No Announcement number OPM-ERO-12821413-DHA-JS Control number 848932400 This job is open to Help The public U.S. Citizens, Nationals or those who owe allegiance to the U.S. Career transition (CTAP, ICTAP, RPL) Federal employees whose job, agency or department was eliminated and are eligible for priority over other applicants. Clarification from the agency These positions will be filled through the Office of Personnel Management's Direct Hire Authority for the occupation and is open to all U.S. citizens. Duties Help As an Enforcement and Removal Assistant (OA), at the full performance level you will perform a variety of duties, such as: * Researching detainee history using multiple sources to establish identity/citizenship and manage detained and non-detained dockets. * Providing administrative support to managers, supervisors, or staff members by assisting in the day-to-day management of the office's activities. * Summarizing and tabulating detainee information from various reports and utilizing a variety of databases and automated systems. * Generating and verifying detainee reports, encounters, charging documents, studies, data quality and create and revise spreadsheets charts, graphs, and presentations. * Exercising quality control over bond paperwork. Requirements Help Conditions of employment * You must be a U.S. citizen to apply for this position. * You must successfully pass a background investigation. This may include a credit check, a review of financial issues, as well as certain criminal offenses and illegal use or possession of drugs. * Selective Service: Males born after 12/31/59 must be registered or exempt from Selective Service (see ********************* * One-year probationary period may be required. * A pre-employment drug test will be required. * If you receive a conditional offer of employment for this position, you will be required to complete an Optional Form 306, Declaration for Federal Employment, and to sign and certify the accuracy of all information in your application. * DHS uses e-Verify, an Internet-based system, to confirm the eligibility of all newly hired employees to work in the United States. * All Federal employees are required to have Federal salary payments made by direct deposit to a financial institution of their choosing. * Incentives may be authorized; however, this is contingent upon funds availability. * License required: No * Pre-employment physical required: No * Qualification requirements must be met for those applications submitted by each cut-off date. * Complete the initial online assessments and USA Hire Assessment, if required. Qualifications You must demonstrate you meet the Minimum Qualification Requirements and the Typing Requirement as noted below. Minimum Qualifications for GS-05 Specialized Experience: You must have at least one year of specialized experience equivalent to the GS-04 level in the Federal service that included experience such as: * Performing recordkeeping and reporting. * Compiling, maintaining, and updating automated records. * Responding to requests for procedural information. OR Education substitution: You must have successfully completed four years of education above high school in any field for which high school graduation or the equivalent is the normal prerequisite. This education was obtained in an accredited business, secretarial or technical school, junior college, college, or university. One year of full-time academic study is defined as 30 semester hours, 45 quarter hours, or the equivalent in a college or university, or at least 20 hours of classroom instruction per week for approximately 36 weeks in a business, secretarial, or technical school. OR Combination of Education and Experience: You must have an appropriate combination of successfully completed post-high school education and experience to meet the total qualification requirements for the GS-05 grade level. Only education in excess of the first 60 semester hours (i.e., beyond the second year) is creditable toward meeting the specialized experience requirement. One full academic year of study (30 semester hours) beyond the second year is equivalent to 6 months of specialized experience. This will be calculated using your resume and unofficial transcripts or a list of courses/course hours submitted with your application Minimum Qualifications for GS-06 Specialized Experience: You must demonstrate at least one year of specialized experience equivalent in difficulty and responsibility to the GS-05 level in the Federal service that included experience such as: * Processing individuals arrested or detained by law enforcement officials (e.g., booking and property inventory procedures). * Performing file searches and assembling documentation. * Responding to routine requests and issues regarding legal or law enforcement policies, practices and procedures. Typing Requirement In addition to meeting the minimum qualification requirements, you must show possession of the ability to type at least 40 words per minute based on a 5-minute sample, with three or fewer errors. You may self-certify your proficiency in the Occupational Questionnaire. All qualification requirements must be met by the cutoff dates listed under additional information. Qualification claims will be subject to verification. Do not copy and paste the duties, specialized experience, or occupational assessment questionnaire from this announcement into your resume as that will not be considered a demonstration of your qualifications for this position. NOTE: Experience refers to paid and unpaid experience, including volunteer work done through National Service programs (e.g., Peace Corps, AmeriCorps) and other organizations (e.g., professional; philanthropic; religious; spiritual; community, student, social). Volunteer work helps build critical competencies, knowledge, and skills and can provide valuable training and experience that translates directly to paid employment. You will receive credit for all qualifying experience, including volunteer experience. Education If you are claiming education as any part of your qualifications for this position, you must submit an official transcript, unofficial transcript, or a list including courses, grades earned, completion dates, and quarter and semester hours earned. Special Instructions for Foreign Education: If you are using education completed in foreign colleges or universities to meet the qualification requirements, you must show that the education credentials have been evaluated by a private organization that specializes in interpretation of foreign education programs and such education has been deemed equivalent to that gained in an accredited U.S. education program; or full credit has been given for the courses at a U.S. accredited college or university. Failure to provide such documentation with your application will result in lost consideration. For further information, visit: ************************************************************************** Additional information THIS IS AN OPEN CONTINUOUS ANNOUNCEMENT. Applicants will be referred periodically throughout the announcement period based on the schedule below. * 1st Cut-off on 11/01/2025 * 2nd Cut-off on 12/01/2025 * Final Cut-off on 12/31/2025 Salary: The salary range indicated in this announcement will be adjusted to include locality payment for selected duty location. General Schedule locality pay tables may be found under Salaries & Wages. Promotion Potential: When promotion potential is shown, the agency is not making a commitment and is not obligated to provide future promotions to you if you are selected. Future promotions will be dependent on your ability to perform the duties at a higher level, the continuing need for an employee assigned to the higher level, and administrative approval. Background Investigation: To ensure the accomplishment of our mission, DHS requires every employee to be reliable and trustworthy. To meet these standards, all selected applicants must undergo and successfully obtain and maintain a background investigation for Public Trust as a condition of placement into this position. This may include a credit check, a review of financial issues such as delinquency in the payment of debts, child support and/or tax obligations, as well as certain criminal offenses and illegal use or possession of drugs. Pursuant to Executive Order 12564, and the DHS Drug-Free Workplace Plan, ICE is committed to maintaining a drug-free workplace and, therefore, personnel in safety- or security-sensitive positions (testing designated positions) are subject to random drug testing. Moreover, other drug testing of employees (e.g., reasonable suspicion drug test) may be conducted in order to ensure a safe and healthy work environment. All applicants tentatively selected for employment at ICE are subject to pre-employment drug testing and a final offer of employment is contingent upon a negative drug test result. Reasonable Accommodation (RA) Requests: If you believe you have a disability (i.e., physical or mental), covered by the Rehabilitation Act of 1973 as amended that would interfere with completing the USA Hire Competency Based Assessments, you will be granted the opportunity to request a RA in your online application. Requests for RA for the USA Hire Competency Based Assessments and appropriate supporting documentation for RA must be received prior to starting the USA Hire Competency Based Assessments. Decisions on requests for RA are made on a case-by-case basis. If you meet the minimum qualifications of the position, after notification of the adjudication of your request, you will receive an email invitation to complete the USA Hire Competency Based Assessments, based on your adjudication decision. You must complete all assessments within 48 hours of receiving the URL to access the USA Hire Competency Based Assessments if you received the link after the close of the announcement. To determine if you need a RA, please review the Procedures for Requesting a Reasonable Accommodation for Online Assessments. (https://appsupport.usastaffing.gov/hc/en-us/sections/**********9652-Reasonable-Accommodation-Information) Expand Hide additional information Candidates should be committed to improving the efficiency of the Federal government, passionate about the ideals of our American republic, and committed to upholding the rule of law and the United States Constitution. Benefits Help A career with the U.S. government provides employees with a comprehensive benefits package. As a federal employee, you and your family will have access to a range of benefits that are designed to make your federal career very rewarding. Opens in a new window Learn more about federal benefits. Benefits: DHS offers competitive salaries and an attractive benefits package, including: health, dental, vision, life, and long-term care insurance; retirement plan; Thrift Savings Plan [similar to a 401(k)]; Flexible Spending Account; Employee Assistance Program; personal leave days; and paid federal holidays. Other benefits may include: flexible work schedules; telework; tuition reimbursement; transportation subsidies; uniform allowance; health and wellness programs; and fitness centers. DHS is committed to employee development and offers a variety of employee training and developmental opportunities. For more information, go to the DHS Careers website and select "Benefits." Disabled veteran leave will be available to any Federal employee hired on or after November 5, 2016, who is a veteran with a service-connected disability rating of 30 percent or more. A student loan repayment incentive may be available, in which case a service agreement will be required. Review our benefits Eligibility for benefits depends on the type of position you hold and whether your position is full-time, part-time or intermittent. Contact the hiring agency for more information on the specific benefits offered. How you will be evaluated You will be evaluated for this job based on how well you meet the qualifications above. You will be evaluated based on how well you meet the qualifications listed in this vacancy announcement. Your qualifications will be evaluated based on your application materials (e.g., resume, supporting documents), your responses on the application questionnaire, and your responses to all assessments required for this position. You will be assessed on the following competencies (knowledge, skills, abilities, and other characteristics): * Flexibility * Integrity/Honesty * Interpersonal Skills * Reading Comprehension * Reasoning * Self-Management Overstating your qualifications and/or experience in your application materials or application questionnaire may result in your removal from consideration. Cheating on an assessment may also result in your removal from consideration. To preview the assessment questionnaire, click the following link: ******************************************************** Direct Hire Authority: These positions will be filled through the Office of Personnel Management's Direct Hire Authority. The "Rule of Three", Category Rating and Veterans Preference will not apply to this vacancy. For more information on Direct Hire Authority, please see: OPM Direct Hire Fact Sheet. Veterans: Although the Direct Hire Authority permits hiring without regard to Veterans Preference, applicants who are eligible for Veterans Preference are still encouraged to include that information in their application and submit supporting documentation (i.e. DD-214, or other substantiating documents). View information on veterans' preference. Career Transition Assistance Program: This program applies to Federal service employees whose positions have been deemed surplus or no longer needed, or employees who have been involuntarily separated from a Federal service position within the competitive service. To receive selection priority for this position, you must: 1) meet eligibility criteria for CTAP or ICTAP; 2) be rated well-qualified for the position; and 3) submit the appropriate documentation to support your CTAP or ICTAP eligibility. Well-Qualified includes those applicants whose knowledge, skills, and abilities clearly exceed the minimum qualification requirements for the position. For information on eligibility criteria and required documentation, go to: ************************************************************ Current or Former Political Appointees: The Office of Personnel Management (OPM) must authorize employment offers made to current or former political appointees. If you are currently, or have been within the last 5 years, a political Schedule A, Schedule C, Non-career SES or Presidential Appointee employee in the Executive Branch, you must disclose this information to the Human Resources Office. Benefits Help A career with the U.S. government provides employees with a comprehensive benefits package. As a federal employee, you and your family will have access to a range of benefits that are designed to make your federal career very rewarding. Opens in a new window Learn more about federal benefits. Benefits: DHS offers competitive salaries and an attractive benefits package, including: health, dental, vision, life, and long-term care insurance; retirement plan; Thrift Savings Plan [similar to a 401(k)]; Flexible Spending Account; Employee Assistance Program; personal leave days; and paid federal holidays. Other benefits may include: flexible work schedules; telework; tuition reimbursement; transportation subsidies; uniform allowance; health and wellness programs; and fitness centers. DHS is committed to employee development and offers a variety of employee training and developmental opportunities. For more information, go to the DHS Careers website and select "Benefits." Disabled veteran leave will be available to any Federal employee hired on or after November 5, 2016, who is a veteran with a service-connected disability rating of 30 percent or more. A student loan repayment incentive may be available, in which case a service agreement will be required. Review our benefits Eligibility for benefits depends on the type of position you hold and whether your position is full-time, part-time or intermittent. Contact the hiring agency for more information on the specific benefits offered. Required documents Required Documents Help To apply for this position, you must submit a complete Application Package which includes: 1. Your resume showing relevant experience, education and training. Work experience must include: job title, duties, employer's name, employer's telephone number, employer's address, starting and ending dates (MM/YY), hours worked per week, and indicate whether or not we may contact your current supervisor. Limit your resume to two pages. Only resumes 2 pages in length will be accepted to determine eligibility and qualifications. For more information, view the following link. USAJOBS Help Center - Update your resume now so it meets new resume requirements 2. Other supporting documents (only submit if applicable to you): * Are you qualifying based on education? Submit a copy of your college transcript (unofficial is acceptable) or a list of coursework with hours completed. * Are you a veteran entitled to preference? Submit Member Copy 4 of your DD-214 or other (Certificate of Release or Discharge from Active Duty) or notice form. Those applying for 10-Point preference must fill out the SF-15 and provide an official document dated 1991 or later, from the Department of Veterans Affairs or from a branch of the Armed Forces, and/or any other associated documentation based on your preference. If applying based on eligibility under the Veterans Opportunity to Work (VOW) Act, you must submit certification from the Armed Forces that you will be discharged or released from active duty within 120 days from the date on the certification. This must indicate your dates of service, your rank, and confirm that you will be separated under honorable conditions. * Are you claiming special priority selection rights under the Career Transition Assistance Program (ICTAP/CTAP)? If so, submit all of the following: * A copy of your RIF separation notice, notice of proposed removal for failure to relocate, notice of disability annuity termination, or certification from the National Guard Bureau or Military Department that you are eligible for disability retirement; * A copy of your most recent SF-50 "Notification of Personnel Action'', noting your positions, grade level, and duty location; * A copy of your latest performance appraisal including your rating; and * Any documentation from your agency that shows your current promotion potential, if applicable. * Are you a current or former political Schedule A, Schedule C, Non-career SES or Presidential Appointee employee? Submit a copy of your applicable SF-50, along with a statement that provides the following information regarding your most recent political appointment: * Position title; * Type of appointment (Schedule A, Schedule C, Non-career SES, or Presidential Appointee); * Agency; and * Beginning and ending dates of appointment. If you are relying on your education to meet qualification requirements: Education must be accredited by an accrediting institution recognized by the U.S. Department of Education in order for it to be credited towards qualifications. Therefore, provide only the attendance and/or degrees from schools accredited by accrediting institutions recognized by the U.S. Department of Education. Failure to provide all of the required information as stated in this vacancy announcement may result in an ineligible rating or may affect the overall rating.

OFFICE ADMINISTRATOR COMPENSATION: $21 - $25 per hour FLSA: Non-Exempt CONTACT: ************* or ************ ext.1221 BENEFITS: Comprehensive package: single/family health, vision, dental, 401(k) and more WEBSITE: ************ Dear NACA Job Applicant, Thank you for your interest in working at NACA. Please follow the below steps. YOU HAVE ACCESSED THIS SITE THROUGH THE NACA WEBSITE: Complete the below application. The application process involves a series of questions which will require some time and thought to complete. Also, please submit your resume. Due to the high demand from applicants please allow a week to review your application and to receive a response. If you pass the initial evaluation, a member of the HR team will contact you to schedule an interview and a pre-employment assessment online. YOU HAVE ACCESSED THIS SITE DIRECTLY: Visit our website at https://************/careers/ to view the job description. Please also use this opportunity to read more about NACA's extraordinary accomplishments over 40 years, and our Best in America homeownership programs. GENERAL INFORMATION: To gain an insight into NACA's homebuying process, job requirements and NACA's mission, you can register to attend a homebuyer's workshop which are held virtually and also face-to-face every two weeks. Also, to learn about NACA's outstanding homeownership programs you can access the attached Homebuyer Workbook. Working at NACA requires strong customer service skills, significant time commitment, and ability to work in a fast-paced work environment. We are looking for dedicated and talented hard-working individuals who are willing to further NACA's mission of fighting for economic justice and affordable homeownership particularly for those subjected to systemic racism. Working at NACA provides unprecedented opportunities for someone to do well by doing good. If you are excited about becoming part of our fast-growing organization that sets the national standard in providing affordable homeownership and advocacy, we invite you to apply by accessing the link below. We look forward to reviewing your application. In the meantime if you have any questions, please contact us at *************. Sincerely, Bruce Marks NACA's CEO & Founder

Job DescriptionBenefits: 401(k) matching Bonus based on performance Dental insurance Flexible schedule Health insurance Opportunity for advancement Paid time off Vision insurance Benefits & Perks Opportunity for growth within a small, fast-paced company Flexible scheduling options Competitive compensation Job Summary We are seeking a full-time, on-site Service Department Administrator for our Process Serving division, located in Rochester, NY. This role is integral to the smooth operation of our legal support services. As the Service Department Administrator, you will manage key administrative functions related to process serving. Responsibilities include document handling, client communication, affidavit generation, invoicing, and supporting compliance protocols as outlined in training. Key Responsibilities Accurately enter case-specific information and documentation into proprietary software Organize, maintain, and prepare case files for internal and external review Generate and review affidavits of service in accordance with legal standards Provide cross-departmental administrative support as needed Communicate effectively with clients and process servers to facilitate service completion Perform skip tracing to locate individuals as required Review internal documentation to ensure accuracy and completeness Prepare and issue client invoices upon completion of services

Administrative Assistant / Receptionist Pay Rate: $18-$22/hour Schedule: Full-time, Monday-Friday, 8:30 AM-5:00 PM (Overtime required during peak tax season: ~2 weeks before March 15 and April 15) About the Firm Our client is a trusted and locally rooted accounting firm serving individuals and businesses across Rochester and beyond. With a collaborative team of 10 professionals, including three CPA partners, the firm takes pride in providing exceptional client service with integrity, accuracy, and a personal touch. As we head into tax season, we're seeking a dependable and detail-oriented Administrative Assistant/Receptionist to support their busy team. If you're an organized multitasker who thrives in a fast-paced office, loves structure, and takes pride in getting things right the first time-this could be your perfect fit. What You'll Do You'll be the face and heartbeat of the Henrietta office; keeping operations running smoothly and ensuring both our clients and CPAs have what they need to succeed. Typical responsibilities include: Client Interaction: Be the first point of contact, warmly greet visitors and manage a busy phone line. Schedule and confirm client appointments during tax season. Document Management: Scan, upload, and organize confidential client documents. Use ShareFile to move files between clients, preparers, and the network. Assemble and process tax returns and electronic filings. Maintain physical and digital filing systems. Operational Support: Prepare and mail/upload tax organizers to clients. Maintain office supplies, and ensure the front desk, common areas, and break room remain organized and tidy. Support preparers during the firm's busiest times with accuracy and professionalism. Software Tools: Learn and use office programs such as UltraTax, SurePrep, and Microsoft Office Suite. Prior familiarity with UltraTax, Lacerte, or similar accounting software is a plus. What You'll Bring 1-2 years of experience in an office or accounting/tax environment Exceptional attention to detail and accuracy Excellent organization, communication, and follow-through skills Comfort with scanning, file management, and learning new software quickly A reputation for being reliable, punctual, and team-oriented Ability to handle confidential information discreetly A friendly, professional demeanor under pressure-phones ring often, and clients walk in regularly! What Makes This Role Unique This is not your typical front desk job; it's the operational hub of a thriving CPA practice. You'll work closely with experienced accountants and gain exposure to the inner workings of tax preparation and client service. During tax season, you'll see the team come together like a well-oiled machine-collaborative, supportive, and laser-focused. If you're looking for stability, growth, and a welcoming team that values precision and professionalism, please send us your application and we will have our team contact you for an interview!

EES Energy Services is looking for the ideal candidate to join our business team as a Receptionist / Office Assistant. This is a full-time on site position - Monday - Friday 8am to 4:30pm. The candidate's primary responsibility will be to support the administrative, accounting, and project departments. Opportunity is available for candidate to progress within the company. Responsibilities : - Answer phones - Accounts Payable - Create Purchase Orders - Online QuickBooks data entry - Office Supply Inventory - Credit Card Payments. - Various office tasks as instructed by management Required Skills - Relevant demonstrable experience with QuickBooks online. - Relevant experience with Microsoft office - Relevant experience in office work. Preferred Skills -Relevant experience processing payrolls. Preferred Qualifications - Math Oriented - Organized - Professional - Courtesy and interpersonal skills - Ability to manage stress - Attention to detail - Quick learner - Notary Services Electricity Studies, audits, designs, installations and commissioning of protection and control systems of high and low voltage installations. We offer comprehensive sales service Energy Efficiency Development and optimal use of resources to ensure improvement of energy efficiency and also to ensure the usage of all renewable energy sources HVAC Design and installation of air conditioning and heating systems for better air treatment: cooling , heating, dehumidification. We offer quality indoor air by using HVAC system Fire Protection We offer design, development and installation of fire protection systems in many different facilities Renewable Energy Creation of infrastructures related to environment efficiency. We are a reference in the construction and implementation process of solar plants, wind farms and power gas plants Energy Services Design, development and installation of energy efficiency projects to reduce operating costs and improve service quality of each one of our clients Regulation and Control Solutions for maintenance of a wide range of products with thermal sensors. We also repair them, we do on-site revisions, calibrations and we do the automation process Telecommunications Telecommunications services for companies and institutions, guaranteeing the highest availability. Custom design to provide the best solution to each customer Safety and Training Health and safety plans and studies. We do training on health, work safety and energy efficiency for companies, institutions and individuals Environmental Management Practical and profitable solutions for treatment of solid and liquid waste. Environmental research studies for the treatment of contaminated soils, aquifers and industries Smart Services We offer adaptation and maintenance service for network facilities and telematics services, including remote management from inside the building and from the outside Virtual Reality We invite industry representatives manufacturing products with VR, AR, MR technologies to cooperate with our company to develop and bring their products to the Spanish market

Unleash the Power of Multi-Mission Excellence: Safeguarding the Seas for the World's Navies. Step into a world where cutting-edge technology meets unparalleled expertise. Ultra Maritime pioneers delivering multi-mission solutions that protect and empower the naval forces worldwide. With our extensive portfolio of capabilities, our innovations are utilized on naval fleets across our allied navies around the globe. As the maritime and underwater battlespace evolves, we tirelessly push the boundaries to develop advanced specialist systems that provide our 'five-eyes' Defense customers with an unbeatable warfighting edge. From surface vessels to sub-surface operations and unmanned platforms, we are revolutionizing the way naval missions are executed. We thrive on collaboration and partnering with our customers to ensure mission success. Our expert solutions encompass an array of game-changing technologies, including state-of-the-art sonar, radar, and expendables. Join us in shaping the future of naval warfare and together, we will safeguard the seas and empower navies worldwide! This unique position will be a roughly 90/10 mix of roles as a Project Coordinator/Office Administrator for Antisubmarine Warfare (ASW) Receivers Repairs and Facility Security Officer (FSO) responsibility for the Victor, NY facility. As a Project Coordinator/Office Administrator the candidate coordinates project activities and information to support project controls and reporting, such as monitoring completion of project tasks, monitoring costs against estimates, monthly updates on ETCs (Estimates to Completion), producing and maintaining project schedules for assigned projects and bids, and liaising between engineering and manufacturing groups and other business functions to ensure the smooth progress of projects. While also handling day-to-day administrative tasks, ensured efficient office operations, maintained a positive work atmosphere, and maintained organized records. As Facility Security Office (FSO) the candidate will maintain/enhance the security posture inside the facility to Ultra employees and visitors by overseeing the system security program and policies for our accredited systems. Ultra Maritime Security Office will provide appropriate security program and policy training. Nationality Requirements Candidates must be eligible to obtain the relevant security clearance required for the role, due to the nature of the programmes we deliver for our customers. Job Description Project Coordinator/Office Administrator Responsibilities (90%): * Gathers program financial, schedule, and technical information to support simple to intermediate project controls and reporting. * Monitors completion of project tasks through frequent communication with all members of the project team and supporting functions. * Problem solves and negotiates priorities through manufacturing via attendance at production planning meetings and regular reviews. * Prepares and maintains project plans, work breakdown structures and ETCs maximizing use of all available project management tools. These tasks would be accomplished mostly through Excel but might include exposure to MS Project. * Prepares and maintains relevant business system information for contract execution. * Welcome visitors, coordinate meetings, appointments and directing various administrative projects; plan in-house or off-site activities of the organization. FSO Responsibilities (10%): * Maintaining a working knowledge of systems functions, security policies, technical safeguards, and operational security measures. * Assist in developing and implementing an effective system security education, training, and awareness program while commanding adequate resources. Qualifications: * Associate's degree in accounting, Business, Finance, or a related field and two years of experience in business office functions, or an equivalent combination of education and experience. * Proficient in the use of Microsoft Project or equivalent, and Microsoft Office. Desired Skills: * Basic understanding of DoD contracting methodologies. * Basic understanding of program management techniques. * Self-motivated, accepts authority and responsibility. * Strong Organizational Abilities- disciplined, sets priorities, meets deadlines, handles multiple tasks and responsibilities. * Possesses basic knowledge of CUI (ITAR/EAR) regulations. * Possesses or has the capacity to be trained to understand, explain, interpret, and apply rules, regulations, directives, and procedures IAW applicable Security requirements. Expected Compensation: The expected compensation for this role is between $50,000-$60,000 annually. Please note, this is the expected compensation however, Ultra Maritime considers many factors in determining compensation prior to offer, such as: responsibilities and scope of role, candidate's work experience and education related to position, applicable certifications or trainings, business and market conditions. #MAR #LI-onsite #li-zn1 Diverse & Inclusive Employer Ultra Maritime is a proud Equal Opportunity Employer committed to fostering a respectful, and diverse workplace. We welcome applicants from all backgrounds and do not tolerate discrimination of any kind. Employment decisions are made without regard to race, color, religion, sex (including pregnancy, childbirth, and related medical conditions), sexual orientation, gender identity or expression, age, national origin, ancestry, ethnicity, marital status, disability, genetic information, protected veteran status, citizenship status, or any other characteristic protected by applicable federal, state, or local laws. As a defense contractor, we are dedicated to maintaining the highest standards of integrity and security. We operate a drug-free workplace and, where permitted by law, conduct pre-employment background checks and substance abuse screening. We offer competitive benefits including medical, dental, vision, 401k match, paid time off and family leave, and much more! Reasonable accommodation statement: if you need an accommodation for any part of the application process, please email ************************ Company: Ultra Maritime

of Office Admin is primarily responsible for performing all aspects of office management and customer contact to ensure smooth and efficient operation of the office, and helping in some other client document preparation and service tasks. The job also entails preparing financial filings , for which training will be provided . This position will report to a senior manager. The key elements of job description are: • Administrative help • Handle phone calls • Respond to emails • Edit and clean up Word documents • Client financial filings (training will be provided) • Miscellaneous tasks (training will be provided) • Long-term position • 25 to 30 hours/week • Some flextime • Excellent learning and growth opportunities This is a part-time position and does not offer health benefits . Qualifications • Associate or Bachelors d egree (Business/Accounting preferred) • English skills (speaking / listening / writing) • Ability to sit at desk and work with computer in quiet environment • Attention to detail • Expertise in Microsoft Word (required) • Computer skills and understanding of basic accounting (a big plus) Additional Information Starting date is as soon as possible . All your information will be kept confidential according to EEO guid elines.

Job Details Rochester, NY Full Time High School $33000.00 - $33000.01 Salary/year EducationDescription Administrative Secretary (Office Whiz) Reports to: Executive Director Status: Non-Exempt Minimum Qualifications: Associate degree (Bachelor's degree preferred) Relevant experience as a receptionist or similar roles Background (fingerprint) clearance Terms of Employment: Starting Salary: 38K Annual Raise: Negotiable Benefits: Comprehensive health benefits Contract Term: 12 months Position Description: Under direct supervision, the Administrative Secretary provides clerical and receptionist support to ensure the efficient operation of the central administration office. This role is crucial for maintaining smooth office functions in coordination with the central office team, guests, parents, and visitors. Rewarding Experience: Ensuring the smooth operation of the central administration office and providing essential support to staff and visitors. Primary Functions: Being the positive vibrant face of the school Coordinate ED's schedule including BoT meeting communication Day-to-day receptionist duties Records Management and Filing Supervisory Functions: None Duties and Responsibilities: Reception and Phones: Receive and route incoming calls to the appropriate recipient; take accurate messages and deliver them to the appropriate staff Coordinate ED's schedule including monthly BoT meeting communication Place outgoing calls to parents related to student attendance, discipline, and general school announcements as required Greet and guide visitors to the central administration office Manage visitor log; issue visitor passes; announce visitors to the appropriate staff Aid the public, parents, staff, and students as needed Clerical: Create, organize, and manage digital files, including reports, staff rosters, and mailing lists Organize and maintain physical files as needed Draft mailings and labels for postal delivery Assist with the compilation of mailing materials for the post, including printing, preparing envelopes, and postage Sort and disperse mail, messages, and other documents to the appropriate staff Render clerical assistance when necessary Ensure confidentiality at all times Skills: Exceptional keyboarding skills Strong organization, communication, and interpersonal skills Ability to follow written and oral instructions appropriately and effectively Ability to operate a multi-line phone system Ability to operate other business machines, including copier, scanner, fax, shredder, and postage machines Other Job-Related Requirements: Maintain control in stressful situations Manage time effectively with frequent interruptions Work effectively with parents, teachers, support staff, and administrators from a diverse community How it Supports the Mission and Vision: Facilitates smooth administrative operations to support the educational mission of the school Enhances communication and organization within the central administration office Provides essential support to staff, parents, and visitors, contributing to a positive school environment

Grow Your Dental Career at Concerned Dental Care of Richmond Hill - Front Desk & Dental Assistant Hybrid Opportunity Are you an experienced dental front office professional looking to expand your skills into clinical care - or a cross-trained team player ready to bring balance to both patient-facing and behind-the-scenes operations? Concerned Dental Care of Richmond Hill is looking for a warm, dependable, and detail-oriented Front Desk Receptionist with Dental Assisting Support to join our vibrant, high-volume practice. In this unique hybrid role, you'll spend approximately 70% of your time at the front desk managing appointments, patient flow, and communications - and 30% assisting chairside, with on-the-job DA training provided. This is a fantastic opportunity to take your dental career to the next level while working in a welcoming, team-driven environment committed to exceptional patient care. Why Choose Concerned Dental Care? Competitive Pay & Growth Potential: $17-20/hour with opportunities for advancement Comprehensive Benefits Package: Medical, dental, vision, 401K with employer match, life insurance, and disability Generous Paid Time Off: 3 weeks PTO + paid holidays Continuing Education & Career Development: Access to CE credits, mentorship for career progression, cross-training opportunities Cutting-Edge Technology & Modern Facility: Digital charting with Denticon, six operatories, and a collaborative environment that values your growth Location: Concerned Dental Care - 119-01 Liberty Avenue Richmond Hill, NY 11419 Work Schedule: Monday-Thursday 9:45am-7pm Your Role - Front Desk Focus with Clinical Support: Front Desk Responsibilities (70%) Warmly greet patients and visitors, making them feel at home Answer phones, manage calls, and respond to inquiries professionally Schedule and confirm appointments, collect payments, and verify insurance Update patient records and ensure accurate data entry in Denticon Assist in resolving patient concerns and keeping office operations smooth Chairside Support (30%) Assist with setup and sterilization of instruments and rooms Support providers during treatment (suctioning, passing instruments, etc.) Take diagnostic-quality x-rays (training provided if needed) Educate patients on post-treatment care and oral hygiene What We're Looking For: 2+ years of dental front desk experience (required) Willingness to be trained in dental assisting (DA certificate preferred but not required) Comfort working with Denticon or other dental software Strong communication and organizational skills Bilingual in Spanish, Hindi, or Bengali is a plus CPR certified (or willing to obtain) About Our Practice: Concerned Dental Care of Richmond Hill is proud to serve a diverse community with personalized, patient-focused care in a welcoming environment. Our experienced providers and supportive staff are passionate about dentistry, education, and making patients feel like family. We believe in building careers through mentorship, growth, and teamwork. Ready to grow with a practice that supports your success? Apply today to join our team! Concerned Dental Care is a proud affiliate of Affinity Dental Management, an equal opportunity employer committed to a diverse and inclusive workforce. We encourage qualified candidates from all backgrounds to apply and will consider all qualified applicants for employment without regard to race, color, religion, sex (including gender identity, sexual orientation, and pregnancy), national origin, age, disability, or genetic information or other characteristics protected by law. All candidates' employment is contingent on successful completion of a background check, reference check, and employment verification. {Dental Care Assistant, Certified Dental Assistant (CDA), Dental Aide, Oral Healthcare Assistant, Dental Operatory Assistant, Expanded Functions Dental Assistant (EFDA), Registered Dental Assistant (RDA), Dental Technician Assistant, Dental Office Assistant, Dental Clinical Assistant}

The Administrative Assistant - Operations & Finance provides high-level administrative and clerical support to both the Operations and Finance departments. This position plays a key role in maintaining efficient workflows, supporting daily financial and operational activities, coordinating internal processes, and ensuring compliance with organizational policies and deadlines. Job duties include but are not limited to the following: Operations Support Assist with Time and Billing Assist with Client Monthly Billings Assist with Client AR including collections Maintain the Time & Billing database Produce monthly reporting Produce reporting as requested Answer Client Emails Year End Procedures Prepare Invoices, Post Invoices, Credit Invoices, Delete Invoices and Email Invoices Time Entry Changes (Move, Delete, Change) Make client info changes (email, address and name) Assist in coordinating and tracking operational projects, timelines, and deliverables. Prepare and maintain operational reports and documentation. Coordinate logistics for meetings, events, and training sessions. Assist with performance metrics reporting and data analysis for process improvement. Finance Support Support the Finance department in accounts payable/receivable processing. Assist with reconciliations, budget tracking, and expense monitoring. Maintain financial records, spreadsheets, and reports with confidentiality and accuracy. Liaise with vendors, clients, and internal staff regarding billing, payments, and documentation. Support the Finance team during audits and month-end/year-end closing procedures. Marketing Support Assist in coordinating marketing materials, social media posts, and newsletters. Help update community page with content under supervision of the Marketing and Operations team. Maintain inventory for career fairs and trade shows. Support the planning and logistics of company events, trade shows, or community outreach. Compile and distribute basic marketing reports or engagement metrics as directed. General Administrative Duties Serve as a liaison between Operations, Finance, and other departments. Manage calendars, schedule meetings, and coordinate travel arrangements. Handle confidential information with professionalism and discretion. Contribute to continuous improvement initiatives and administrative process optimization. Requirements Education Requirements: Highschool diploma required. Associate's degree in Business Administration, Accounting, Finance, or a related field preferred. Experience: 2-4 years of experience in administrative support, preferably within Operations or Finance functions. Skills: Strong organizational and multitasking skills with attention to detail. Proficient in Microsoft Office Suite (Excel, Word, PowerPoint, Outlook) and/or Google Workspace. Experience with Practice Management a plus. Experience with accounting systems (e.g., QuickBooks) is a plus. Excellent written and verbal communication skills. Ability to handle sensitive information with confidentiality. Strong problem-solving skills and a proactive attitude. Salary Description $22.00 - $25.00

Job Description WSAudiology is a global leader in the hearing aid industry. Together with our 12,000 colleagues in 130 countries, we invite you to help unlock human potential by bringing back hearing for millions of people around the world. At HearUSA, our mission is to reframe the world of hearing care and set the highest standard in modern hearing health. With an extensive network of 4,000 independent Hearing Care Professionals and more than 350 centers in U.S., we strive every day to provide each individual with the care, knowledge and experience they deserve. What it's all about: As a Client Experience Specialist, you are passionate about the hearing healthcare of our clients. You will ensure clients' needs are met in a timely manner, maintain a well-organized appointment schedule, and prioritize Simply Excellent Hearing Care. What's in it for you? Top priority of culture and community including ongoing training Attractive compensation package with monthly bonus opportunities Onboarding, comprehensive benefits, paid holidays, PTO, 401k with match, Health & Wellness programs Mentorship and professional development opportunities including a CES Advisory Board Field support for your hearing center What you will do: Maintain client charts and ensure information is up to date Prioritize welcome and confirmation calls and provide friendly and enthusiastic customer service Manages clinic schedule to ensure efficient and expedient patient care for walk-in/curbside appointments, scheduled appointments, and potential clients Enter stock and custom orders, perform weekly inventory audit to ensure accuracy. Maintain detailed and accurate records of cash and bank deposits and perform all end of day processes and reports/ settlements Maintains a clean, inviting, and friendly environment Maintain basic knowledge of hearing aid technology and be able to perform basic cleaning/repair functions Assist with basic hearing aid trouble shooting via telephone or in-person and clean and checks Maintain knowledge of current HearUSA's products, promotions and pricing. As needed, facilitate and support with HearAssist and remote care What we are looking for: High School Diploma or equivalent Experience in customer service and office administration Excellent oral and written communication skills, ability to establish and maintain a professional rapport with clients and co-workers Proficiency with computers including scheduling software and MS Office Strong multi-tasking, organization, and time-management skills A Place to Grow your Career: Growth means investing in employee development, from day-to-day support to opportunities to stretch your skills. It also means creating space for your voice, sharing knowledge, and learning from peers as we build culture and community together. We offer: A professional development team of dedicated Regional Training Managers Continuing education, LinkedIn Learning and tuition reimbursement Career advancement pathways for Center Support and Client Care Pays :$19hr The Company provides equal opportunity to all employees and prospective employees without regard to race, color, creed, religion, national origin, ancestry, sex, age, physical or mental disability, marital status, pregnancy, genetic information, sexual orientation, gender identity, protected veteran or military status, or any other consideration not related to the person's ability to do the job or otherwise made unlawful by federal, state, or local law.

Play Palace is a vibrant, inclusive indoor playground where fun and creativity come together. We are dedicated to creating a safe, warm, and inviting environment for people of all ages and abilities. As the first face our guests see-and the last one they see before leaving-you play the most important role in ensuring every visitor feels a true sense of belonging and stays safe. What You'll Do As our Receptionist, you are the "Director of First Impressions" and our safety gatekeeper. You will manage the flow of the front desk and ensure operations run smoothly. Your main responsibilities include: Safety & Gatekeeping: Monitoring the exit gate strictly to ensure the safety of all children. You are responsible for ensuring no child leaves the facility unaccompanied or with an unauthorized adult. Cleaning & Sanitation: We take pride in a sparkling clean facility. You will be continuously cleaning and sanitizing the front desk, lobby, and high-touch areas, as well as checking restrooms and assisting with general facility cleaning at the beginning and end of your shift. Warm Welcomes: Greeting all guests with high energy and a friendly attitude. Check-Ins: Managing the POS system to check in open-play guests, verify memberships, and process payments. Waivers & Socks: Verifying that all guests have completed the required liability waivers and are wearing the proper socks/gear before entering. Party Traffic: Acting as the point person for birthday party arrivals, directing guests to their designated party rooms or hosts. What We're Looking For Availability: Must be available to work evenings and weekends (this is when the fun happens!). Attitude: A friendly, approachable demeanor with a customer-focused mindset. You must be comfortable interacting with children and adults of all abilities. Vigilance: An ability to stay alert and pay attention to detail regarding who is entering and exiting the building. Work Ethic: You are proactive and don't mind getting your hands dirty. If the desk is quiet, you are looking for something to clean or organize. Reliability: Punctual and dependable. Experience: Previous customer service or cash handling experience is a plus, but we are willing to train the right person! Compensation & Perks Starting Wage: $15.50/hour. Growth: This is a probationary rate for the first 2 months. Upon successful completion of the probation period and training, you will be eligible for a wage increase. Family Perks: Free play passes for your immediate family members. Food & Drink: Employee discounts at our concession stand. Environment: Work in a supportive, lively setting where we prioritize inclusivity and joy. Ready to Apply? If you're ready to bring your enthusiasm, eye for safety, and organizational skills to Play Palace, we'd love to hear from you! Submit your application today. By applying to this job, you agree to receive periodic text messages from this employer and Homebase about your pending job application. Opt out anytime. Msg & data rates may apply. Powered by Homebase. Free employee scheduling, time clock and hiring tools.

Please use this application if you are a student and are interested in joining the Hoselton Family! Why Hoselton? We offer...... 401(k) retirement plan (with profit sharing & employer match) Discounts on cars, parts and service! A great opportunity to work for a premier auto dealership that has been doing business since 1920! Additional full-time benefits include: Generous Paid Time Off & Holidays Medical insurance as low as $11/week, dental as low as $4/week and vision as low as $1/week $500 employer sponsored FSA benefit card Group Life & Disability Insurances See our "Welcome to Our Family" video here: ******************************************* Don't wait... click ! Hoselton Auto Mall is an equal opportunity employer.

Job Title: Medical Office Assistant (Contract) Duration: 13 Weeks Schedule: Day Shift | 9:00 AM - 5:00 PM | 40 hrs/week Pay Rate: $18 - $21/hr "Navitas Healthcare, LLC" is seeking an experienced Medical Office Assistant to provide clinical and administrative support in a fast-paced medical practice. Responsibilities include assisting physicians, managing patient flow, performing basic clinical tasks, and maintaining accurate documentation. Responsibilities Perform vitals, venipuncture, EKGs, specimen collection, POCT, and patient prep for exams/procedures. Assist patients with mobility and accompany them to exam rooms. Support physicians during clinical procedures and relay instructions to patients/families. Handle patient calls, medical records, lab/imaging retrievals, and required documentation. Update charts, enter orders in EMR, process prescription refills, and manage scheduling/registration. Verify insurance, update demographics, and complete pre-certifications. Maintain supplies, restock exam rooms, ensure proper sterilization, and maintain compliance logs. Dispose of expired items, follow safety and infection-control guidelines, and assist with procedure/surgery scheduling. Perform phlebotomy as needed and other assigned duties. Qualifications Minimum 3 years of Medical Assistant experience. Medical office and/or phlebotomy experience preferred. Certified Medical Assistant (CMA) required. Basic MS Office skills; strong communication and ability to work with diverse populations. For more details contact at ************************ or Call / Text at ************. About Navitas Healthcare, LLC certified WBENC and one of the fastest-growing healthcare staffing firms in the US providing Medical, Clinical and Non-Clinical services to numerous hospitals. We offer the most competitive pay for every position we cater. We understand this is a partnership. You will not be blindsided and your salary will be discussed upfront.