Operations Coordinator, Inflight - JFK (New York City, NY, US)
American Airlines 4.5
Project coordinator job in New York, NY
Intro
Are you ready to explore a world of possibilities, both at work and during your time off? Join our American Airlines family, and you'll travel the world, grow your expertise and become the best version of you. As you embark on a new journey, you'll tackle challenges with flexibility and grace, learning new skills and advancing your career while having the time of your life. Feel free to enrich both your personal and work life and hop on board!
Why you'll love this job
This job is a member of the Inflight Team, within the Customer Experience Division. Responsible for providing support to Flight Attendants and facilitating the enhancement of the customer experience by achieving on time departures through increased inter-departmental interaction, consistent communication, use of operational resources, and team member accountability.
What you'll do
As noted above, this list is intended to reflect the current job but there may be additional essential functions (and certainly non-essential job functions) that are not referenced. Management will modify the job or require other tasks be performed whenever it is deemed appropriate to do so, observing, of course, any legal obligations including any collective bargaining obligations.
Acts as the liaison with local and system departments, e.g. IOC, Control Center (Tower), Customer Care, Crew Scheduling, Customer Ops, Daily Ops, Catering, Cabin Appearance, Business Partners and the Flight Department
Oversee Flight Service base operational reliability by taking lead role in dependability engagement, communication, & accountability.
Handles operational events and proactively provides crew assistance or delay mitigation based on priority of engagement and operational impact.
Coordinates with Daily Operations/IOC to respond to Flight Attendant injuries and aircraft emergencies by providing appropriate base guidance and support.
Notifies rescheduled and reassigned Flight Attendants' traveling through the base.
Provides status of department reliability and communicates irregularities which may impact the daily operation to Inflight, IOC, and Hub Control Center leadership.
Coordinates with Crew Scheduling/Tracking for pre-boarding of flights or re-crewing, if necessary.
Assists with administrative duties, such as delay investigations, daily and monthly reports pertaining to operational activities.
Investigates and documents delays including Right Start, IPD (International Premium), IFS (International Flagship Service).
Implements selected policies, as well as ensuring established guidelines are followed and enforced.
Coordinate and host base activities to support engagement initiatives
May conduct coaching and counseling as appropriate
Assists with Flight Attendant reasonable cause drug and alcohol testing.
Provides Flight Attendant EFB (Electronic Flight Bag) support.
Salary Range: $50,000.00-65,000.00
All you'll need for success
Minimum Qualifications- Education & Prior Job Experience
High School diploma or GED equivalency
PC, Sabre, DECS, and RES experience
Must be able to work shift work, including weekends and holidays.
Must be able to work on-site at assigned base/location.
Preferred Qualifications- Education & Prior Job Experience
Bachelors degree preferred/or equivalent work experience.
Strongly preferred to have completed Flight Attendant training as prescribed by the FAA and whose name appears on the current Flight Attendant System Seniority List
Current Passenger Service, Passenger Sales or Crew Scheduling experience.
Knowledge of company on-time performance goals and dependability metrics.
An understanding of working with a contract labor group is desirable.
Skills, Licenses & Certifications
Sound judgement and strong decision making skills
Ability to work independently as well as collaboratively
Ability to prioritize, multi-task and manage several events and situations simultaneously
Ability to work under demanding operational conditions
Excellent interpersonal, oral and written communication skills
Ability to work all shifts, holidays, and overtime as required
Requires rotation of shifts and days off
Must fulfill FAA criminal background checks to qualify for unescorted access privileges to airport security
identification display areas (SIDA) and secure US Customs security badge if applicable
* Must Pass U.S. Department of Transportation (DOT) mandated drug test
What you'll get
Feel free to take advantage of all that American Airlines has to offer:
Travel Perks: Ready to explore the world? You, your family and your friends can reach 365 destinations on more than 6,800 daily flights across our global network.
Health Benefits: On day one, you'll have access to your health, dental, prescription and vision benefits to help you stay well. And that's just the start, we also offer virtual doctor visits, flexible spending accounts and more.
Wellness Programs: We want you to be the best version of yourself - that's why our wellness programs provide you with all the right tools, resources and support you need.
401(k) Program: Available upon hire and, depending on the workgroup, employer contributions to your 401(k) program are available after one year.
Additional Benefits: Other great benefits include our Employee Assistance Program, pet insurance and discounts on hotels, cars, cruises and more
Feel free to be yourself at American
From the team members we hire to the customers we serve, inclusion and diversity are the foundation of the dynamic workforce at American Airlines. Our 20+ Employee Business Resource Groups are focused on connecting our team members to our customers, suppliers, communities and shareholders, helping team members reach their full potential and creating an inclusive work environment to meet and exceed the needs of our diverse world.
Are you ready to feel a tremendous sense of pride and satisfaction as you do your part to keep the largest airline in the world running smoothly as we care for people on life's journey? Feel free to be yourself at American.
$50k-65k yearly 1d ago
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Project Officer
MP Engineers + Architects
Project coordinator job in New York, NY
About Us:
MP Engineers (MP) is a multi-disciplinary AECM firm with offices in New York, New Jersey and Maryland. Our firm has over 100 professionals well versed in surface transportation, rail, aviation, facilities, and infrastructure. Our capabilities lie in our talented staff of designers, planners, modelers, managers and inspectors, who collectively strive to satisfy our clients. Come join our growing firm. Summary of Position: The Project Officer II will oversee and manage complex construction projects within the Construction Management and Construction Inspection division. This role involves advanced projectcoordination, detailed monitoring, and ensuring projects meet quality, timeline, and budgetary requirements.
Responsibilities:
• Develop and implement detailed project plans for complex construction projects.
• Oversee and coordinateproject activities, ensuring all phases are properly documented.
• Monitor and report on project progress, identifying and addressing any issues.
• Ensure compliance with all project specifications, safety regulations, and quality standards.
• Liaise with project stakeholders, including contractors, engineers, and clients.
• Manage project budgets and track expenditures to ensure cost-effectiveness.
• Prepare and review project proposals, bids, and contracts.
• Conduct risk management and develop mitigation strategies.
• Maintain comprehensive and organized project documentation.
• Provide leadership and support to junior project staff.
Duties:
• Schedule and conduct project meetings, site visits, and inspections.
• Track project timelines and milestones, ensuring timely completion.
• Prepare and review project documentation, including reports, proposals, and presentations.
• Communicate project updates and changes to stakeholders in a timely manner.
• Maintain accurate project files and records for future reference.
• Prepare and manage project budgets, ensuring financial targets are met.
• Ensure compliance with health and safety regulations on all project sites.
• Support the procurement of project materials and services.
• Resolve complex project-related issues and conflicts.
• Assist in project closeout activities and conduct final inspections.
Minimum Qualifications:
• Bachelor's degree in Construction Management, Civil Engineering, or a related field.
• Minimum of [5] years of experience in managing complex construction projects.
• Strong knowledge of construction methods, materials, and legal regulations.
• Proficiency in project management software and Microsoft Office Suite.
• Exceptional organizational and multitasking skills.
• Excellent communication and interpersonal skills.
• Attention to detail and ability to document project activities accurately.
• Proven ability to work independently and lead project teams.
• Willingness to travel to project sites as required.
• Advanced understanding of project management principles and methodologies.
• Certification in Project Management (PMP or similar) is preferred.
Experience Required: Bachelor's degree in Mechanical, Electrical, or Building Services Engineering. 5-10 years of experience in MEP design and construction (preferably in building, infrastructure, or transit projects).
Key Skills:
Develop and review MEP design drawings and specifications for HVAC, plumbing, fire protection, and electrical systems.
$54k-85k yearly est. 3d ago
Team Coordinator
AlTi Global
Project coordinator job in New York, NY
AlTi Tiedemann Global ("AlTi") is a NASDAQ listed global wealth and investment advisory firm partnering with the world's most discerning and dynamic families, business owners, trusts, foundations, and endowments. The firm manages or advises on approximately $89 billion in combined assets and has an extensive network of c.450 professionals across three continents.
At AlTi, performance excellence is the baseline. While some firms only manage portfolios, we steward families, fiduciaries and institutions through creation, transition, and evolution. Because when wealth is managed with clarity of purpose, it doesn't just grow, it resonates. Guiding generations. Driving outcomes. Changing lives.
We help our clients align ambition with assets, bring structure to complexity, and plan with purpose across generations. We combine the breadth of a global firm with the service offering of a family office to deliver solutions designed to meet the full complexity of wealth and capital.
Our close partnership with clients means that culture is not an accessory to our business. It's the foundation of our success. We believe this builds tighter teams, integrated and comprehensive advice, longer tenures, and better outcomes. We collaborate with and challenge each other, and our entrepreneurial culture supports the unique qualities of each team member.
As a growing global firm with offices in 19 major financial centers, we are looking for talented individuals to expand our team. If you're committed to making wealth worth more through enduring partnership, we want you to join us.
To learn more visit alti-global.com.
NYC based global event-driven M&A focused hedge fund is seeking a highly organized and proactive Team Coordinator to support the investment team. This position requires an initiative-taking, detail-oriented and dynamic individual with exceptional multitasking abilities and capable of thriving in a fast-paced environment. The Team Coordinator is responsible for finding relevant research, identifying important special industry/non-industry events and conferences and coordinating meetings that support the portfolio's strategy. The team coordinator will manage the daily operations of the investment team and Portfolio Manager as well as offering administrative and logistical support.
Job Responsibilities
Research and Analysis
Generate daily equities & shareholder research for Portfolio Manager, utilizing multiple research platforms, including Bloomberg, Reuters, company investor relations and government websites.
Conduct comprehensive research using various resources to support the team's decision-making and the fund strategy
Pull and analyze relevant research reports
Timely flag important news and research that pertains to the teams objectives
Maintain an updated list of securities the team is tracking and provide updates
Broker Relations and Liaison
Proactively develop strong working partnerships with institutional research sales coverage to remain knowledgeable of upcoming global events/conferences
Liaise intra-day research and updates
Serve as the point of contact to sell-side coverage
Intradepartmental Collaboration
* Work with the Operations, Investor Relations and Compliance teams to successfully address team objectives and facilitate the day-to-day operations of the fund
* Serve as the desk's point of contact for all office coordination, including, placing supply orders, coordinating group lunches and liaising with back office on invoice processing, third party vendor billing, research subscription renewals and shareholder proxy coordination.
Events and Conference Management
Sort through and identify relevant sell-side events and conferences
Stay up to date on company, industry and regulatory conferences and events of relevance to the portfolio
Precise event record-keeping (updating the team on any changes)
Requesting and coordinating meetings and calls with sell-side sales coverage
Calendar Management/Team Coordination
Meticulous maintenance of team Outlook calendar (heavy meeting scheduling)
Tracking company earnings, shareholder meetings and analyst calls relevant to the portfolio (ensure the team is aware ahead of time) Coordinating domestic/International travel logistics
Maintain team databases and document archives, monthly investor meeting data, new deal folders and shareholder materials library
Work with and build relationships with outside consultants
Administrative Support
Flag important emails (both for the investment team and Portfolio Manager)
Team Expense Reports
Light personal calendar maintenance for the Portfolio Manager
Ensure the team and Portfolio Manager are aware of calendar items in a timely manner
Acute problem-solving on behalf of the team and Portfolio Manager
Qualifications
The ideal candidate for this multi-faceted hybrid research/ ECM role is a detail-oriented self-starter with adaptability to changing priorities/tasks. Possesses interest and enthusiasm for learning about the financial markets and industry trends
Strong interpersonal and communication skills-strong aptitude for building and maintaining relationships
High attention to detail and a proactive approach to problem-solving (acute ability to anticipate needs/problems before they arise) multi-tasking skills
Proven experience as a coordinator or similar administrative role
Ability to work effectively in a fast-paced and dynamic environment
Proficiency in Microsoft Office applications and other relevant software
Bachelor's degree in business, finance or other related fields is a plus
Applications are strongly encouraged from candidates reflecting diverse educational, cultural, and experiential backgrounds.
Salary offers are based on a wide range of factors including relevant skills, training, experience, and education. Market and organizational factors are also considered. In addition to salary and a generous employee benefits package, successful candidates are eligible to receive a discretionary bonus. The range for this role is $95,000 - 110,000
$95k-110k yearly 1d ago
Junior Project Manager
Arora Engineers 3.8
Project coordinator job in New York, NY
About the Role We are seeking a proactive and detail-oriented Junior Project Manager to support the planning, coordination, and execution of infrastructure programs/projects. This role is ideal for a recent graduate or early-career professional who is interested in project delivery, client coordination, scheduling, budgeting, and supporting project teams in a fast-paced environment.
Under the supervision of senior project managers, you will assist with managing project documentation, tracking project progress, coordinating with internal and external stakeholders, and ensuring tasks stay on schedule and within scope to quality expectations
Key Responsibilities
Project Management Support
Assist with project scheduling, task planning, and tracking milestones.
Support the development and monitoring of project budgets, forecasts, and progress reports.
Help maintain project documentation, including contracts, submittals, RFIs, meeting notes, and change orders.
Coordinate communication between internal teams, clients, consultants, and contractors.
Participate in project meetings, prepare agendas, take detailed minutes, and follow up on action items.
Assist with project quality control, ensuring documentation and deliverables meet company standards.
Support the preparation of project proposals, scopes of work, and cost estimates.
Conduct or assist with site visits to verify progress, document conditions, and support construction oversight.
Help track construction schedules, identify potential delays, and assist in resolving field issues.
Communicate with contractors and design teams to gather updates and support required project actions resolving issues.
Update project management systems and internal dashboards.
Organize files, reports, and correspondence to maintain strong documentation control.
Support procurement activities, such as coordinating vendor quotes and tracking purchase orders.
Research applicable codes, standards, and project requirements.
Assist in analyzing project data, schedules, and workflows to support decision-making.
Project Pursuit and Firm Operations
Support proposal development, including gathering data, preparing drafts, and coordinating with internal teams to meet deadlines.
Conduct research on potential clients, upcoming projects, and industry trends to help identify new business opportunities.
Help streamline internal processes such as scheduling, document management, and workflow optimization to improve efficiency.
Required Qualifications
Bachelor's degree in Construction/Project Management, Civil Engineering, Business, or a related field.
Strong organizational and time-management skills.
Excellent written and verbal communication abilities.
Proficiency with Microsoft Office (Excel, Word, PowerPoint) and demonstrable understanding of specialized software's in scheduling, estimating, project information management.
Ability to work collaboratively with multidisciplinary teams.
Detail-oriented, proactive, and able to manage multiple tasks simultaneously.
Preferred Qualifications
Internship or co-op experience in project management, construction, or related fields.
Exposure to project management software (e.g., MS Project, Primavera, Procore, or similar).
Experience coordinating with contractors, clients, or design teams.
Knowledge of construction processes or project lifecycle phases.
What We Offer
Hands-on involvement in project delivery from planning through construction.
Opportunities for career advancement and professional development.
Mentorship from experienced project managers and leadership.
Experience in coordinating multidisciplinary projects and interacting with clients.
Working Conditions
Primarily office-based with periodic site visits depending on project needs.
$46k-78k yearly est. 1d ago
Founding Operations Coordinator
Ambrook
Project coordinator job in New York, NY
Ambrook's mission is to help family-run American businesses become more profitable and resilient. Operators across American agriculture and industry face increasing pressure from record-breaking droughts, rising input costs, and unpredictable markets. The best long-term investments, like efficient irrigation and grazing rotations, support both the land and the bottom line. But even when the payoff is clear, these changes need upfront capital and financial clarity that's hard to come by.
Business owners work with fragmented records and outdated tools. They can't easily see what's working or prove viability to a lender, partner, or the next generation.
Ambrook is rebuilding the financial infrastructure that independent operators rely on.
We replace paperwork and legacy systems with modern tools for accounting, banking, invoicing and spending. Tools built for people who spend more time in the field than in the office. Our platform gives producers the financial clarity they need to make confident investments in their land, their operation, and their future.
Our customers are the backbone of the real economy. They are stewards of land, labor, and legacy. We're giving them the ability to invest in stronger, more durable businesses. When they do, they build generational resilience across America.
We started with farmers and ranchers across the country. Now we're expanding quickly to other American industries.
We're a Series A startup backed by top investors like Thrive Capital, Dylan Field, Homebrew, Designer Fund, and BoxGroup. We're looking for early team members who want to untangle the knotted intersection between American industry, climate, and the economy.
The opportunity
Ambrook is building a world-class team. As our founding operations coordinator, you'll be responsible for ensuring that our fast-growing business can scale to meet our ambitious goals and team growth.
You'll report directly to Ambrook's co-founder, Dan Schlosser.
In this role you will:
Own: Office management for New York, Denver, and San Francisco offices, corporate IT, company retreat planning & travel coordination, corporate tax & compliance operations, benefits management, and facilities.
Teach: Operational excellence, working in ambiguity.
Learn: Ins and outs of building a fintech, industrial tech, and climate tech company, including the nitty gritty of scaling a 40+ person startup.
Improve: Operational processes, office and culture, facilities, visitor experience.
Within 1 month you'll...
Get up to speed on all current vendors, tools, and systems (payroll, benefits, IT, office leases, etc.).
Take over day-to-day office management for NYC, Denver, and SF.
Own the corporate IT setup process for new hires (laptops, accounts, access).
Build relationships with key vendors and internal stakeholders.
Document existing operational processes and identify gaps.
Within 3 months you'll...
Plan and execute a company retreat or offsite.
Establish repeatable systems for travel booking, expense management, and equipment procurement.
Take ownership of corporate compliance tasks (state registrations, annual filings, etc.).
Take on other special projects, working directly with Ambrook's cofounders.
Run company all-hands meetings.
Within 6 months you'll...
Run Ambrook's operational functions independently with minimal founder involvement.
Launch new Ambrook offices, coordinating site selection, decoration, equipment, move-in, and more.
Build and manage the company's G&A budget.
Create scalable onboarding/offboarding processes ready for continued team growth, partnering with Ambrook's recruiting team.
Identify and implement new tools or systems that improve company efficiency. All G&A processes are documented with SOPs.
Contribute to shaping company culture through events, office experience, and employee programs.
About you
2+ years in operations, office management, executive assistant, or chief of staff roles-ideally at a startup or high-growth company.
Highly organized with strong attention to detail; nothing falls through the cracks.
Comfortable owning a wide range of tasks, from booking travel to managing compliance filings.
Strong sense of taste and product quality; can independently select and purchase products for the office and team that meet our functional and aesthetic preferences.
Proactive problem-solver who sees what needs doing before being asked.
Strong written and verbal communication; can represent the company professionally to vendors and partners.
Fluent with AI agents and AI tools, uses ChatGPT, Gemini, and/or Claude regularly.
Comfortable working with spreadsheets and creating professional presentations.
Tech-savvy and quick to pick up SaaS tools (Linear, Google Workspace, Slack, Gusto, etc.).
Thrives in ambiguity and builds SOPs where none exists.
Bonus: Experience with corporate IT setup, benefits administration, or event planning
Bonus: Familiarity with fintech, agriculture, or other industrial sectors
Benefits
Competitive salary
Health insurance
401(k) with matching contribution
Flexible vacation time
Flexible work hours
A desk at Ambrook's NYC office.
Wellness stipend
Customer visit stipend
Professional development stipend
Our values
Real Talk - We create space for ourselves and others to be straightforward, vulnerable, and accountable.
Reach Understanding - We are driven by curiosity and empathy to learn about our customers, team, and world.
Be Proactively Resourceful - We are internally motivated and externally empowered to identify opportunities and solve problems.
Derisk Thoughtfully - We lean into the biggest risks we face as a company and put in the work to address them systematically.
Find the Positive-Sum - We believe in creating incentive structures that align the needs of our company, our customers, and our planet.
$39k-59k yearly est. 4d ago
Project Coordinator
The Goodkind Group, LLC 4.0
Project coordinator job in New York, NY
The ProjectCoordinator will provide hands-on administrative and operational support for a short-term special project within a large academic department. This role requires strong communication skills, attention to detail, and a service-oriented mindset, with a significant in-person presence.
Key Responsibilities
Serve as a point of contact for walk-in visitors and incoming phone inquiries
Manage and respond to email communications with faculty, students, and staff
Enter, update, and maintain departmental data and records
Assist with general administrative and project-related tasks as needed
Support day-to-day operational needs to ensure smooth departmental workflow
Required Qualifications
Strong interpersonal skills with clear and professional written and verbal communication
Excellent organizational skills and attention to detail
Proficiency in Microsoft Office and Google Workspace tools
Ability to quickly learn and navigate university systems and platforms
Self-motivated, dependable, and committed to delivering high-quality service
Collaborative team player who thrives in a fast-paced academic environment
Start Date: January 12, 2026
End Date: March 31, 2026
Schedule: Monday-Friday, 9:00 AM-5:00 PM (35 hours/week)
$40k-54k yearly est. 4d ago
Senior Coordinator, Player Relations
AEG 4.6
Project coordinator job in New York, NY
In order to be considered for this role, after clicking "Apply Now" above and being redirected, you must fully complete the application process on the follow-up screen. The Senior Coordinator of Player Relations is responsible for supporting the administrative, legal, and compliance functions of the Player Relations Department.
Responsibilities
Assist with player administration (e.g. work permits, registration, onboarding, executing contractual obligations etc.)
Manage the processing and tracking of ancillary player payments (e.g. acquisition fees, agent's fees, royalties, relocation, education stipends, etc.)
Maintain and prepare documentation for league and club executives
Collaborate with internal departments (e.g., Medical & Finance) and external stakeholders (e.g., International Clubs, FIFA, USSF, CSA, CONCACAF) to ensure compliance and efficient operations
Provide support at MLS events as assigned
Prepare routine communications to MLS clubs (e.g. Waivers, Re-Entry Draft, Rosters)
Liaise with MLS Players Association
Assist in the compliance of the MLS Roster & Budget Guidelines and CBA
Additional responsibilities as assigned
Qualifications
Bachelor's Degree
2-4 years of experience as a paralegal or similar role within a law firm or sports administration
Required Skills
Deep knowledge and interest in Major League Soccer, our clubs, players and rules
Strong communication and interpersonal skills
Strong organizational skills
Strong technical skills (e.g. Proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint) and ability to familiarize themselves with Human Resource, Finance, and other data management systems
Strong research and writing ability
Ability to multi-task in a fast-paced environment, handle non-traditional hours (including evenings and weekends), and potentially travel as needed to support department needs
Desired Skills
Knowledge of FIFA rules and regulations
Fluency in Spanish preferred (oral and preferred written)
Total Rewards
Major League Soccer offers a competitive starting base salary of $62,400-$68,000, based on individual qualifications, market financials, and operational business needs. We are committed to providing a Total Rewards package that attracts, supports, engages, and retains talent. Our benefits package includes comprehensive medical, dental, and vision coverage, a $500 wellness reimbursement, and generous Holiday and PTO schedule to promote work-life balance. We also prioritize career and professional development, offering on-the-job training, feedback, and ongoing educational opportunities.
We believe in the power of in-person collaboration to fuel creativity, strengthen connections, and cultivate a vibrant workplace. As a result, employees are required to work from an MLS office at least four days a week. We understand the value of balance, so employees also have the flexibility of working remotely on Fridays, along with the option to take up to two additional remote flex days each month.
At Major League Soccer, we are proud to be an equal opportunity employer. We value diversity and inclusion and believe that a diverse workforce enhances our ability to compete in the marketplace. We are committed to providing equal employment opportunities to all individuals regardless of race, color, religion, sex, sexual orientation, gender identity or expression, pregnancy, age, national origin, disability status, genetic information, protected veteran status, or any other characteristic protected by law.
We are dedicated to ensuring that individuals with disabilities are provided reasonable accommodation throughout the job application or interview process, essential job functions, and other benefits and privileges of employment. If you require accommodation, please contact us to request it.
Join our team and be part of the Major League Soccer family, where we elevate the game and inspire greatness!
$62.4k-68k yearly 1d ago
Operations Coordinator
Crowdsync
Project coordinator job in New York, NY
CrowdSync Technology is an event technology company dedicated to enhancing event experiences for organizers and attendees. Specializing in turning events into seamless, interactive experiences with support from custom NFC accessibility hardware and software. Through cutting-edge solutions, CrowdSync empowers clients to amplify brand engagements and elevate event experiences.
Role Description
The Operations Coordinator is a full-time, on-site role based in New York, NY. In this role, you will manage and oversee daily operational processes, ensuring smooth workflows and addressing any logistical challenges. Responsibilities include coordinating administrative tasks, maintaining effective communication between departments, supporting customer service efforts, and analyzing operational efficiencies for continuous improvement. You will play a key role in ensuring the success of event executions and delivering outstanding services to clients.
Qualifications
Strong Analytical Skills and the ability to evaluate operational performance and identify improvement opportunities.
Effective Communication skills for liaising with teams, clients, and stakeholders to ensure clear and efficient workflows.
Proficiency in Operations Management and managing logistics, scheduling, and resources to optimize processes.
Customer Service skills, with a focus on enhancing client satisfaction and responding to inquiries effectively.
Experience in Administrative Assistance, including coordinating tasks, managing documents, and providing organizational support.
Problem-solving abilities and adaptability in a fast-paced environment.
Bachelor's degree in Business, Operations Management, or a related field is preferred.
Previous experience in event planning or technology-driven environments is a plus.
$39k-59k yearly est. 4d ago
Operations Coordinator, Retail
Foundrae
Project coordinator job in New York, NY
WHO WE ARE:
The FoundRae Collection is more than jewelry. The pieces are modern heirlooms, ones that allow the wearer to express something of themself to the world. The FoundRae collection is intended to become part of the wearer, a second skin, an expression of identity and of personal values.
The collection is founded on a lexicon of archetypal, mythological and classical symbols with the intention of inspiring the wearer to take the wisdom passed down through generations and apply that to one's own life. FoundRae is a reminder, one we wear against our hearts or on our hands, of our capacity for change and growth. When you wear one of these pieces, you are announcing to yourself and to the world that everything you want and everything you want to be is already inside you - all you have to do is claim it.
WHO WE ARE LOOKING FOR: Operations Coordinator, Retail
POSITION SCOPE:
The Operations Coordinator role will work to ensure the accurate completion of all client orders by ensuring that timeline prioritization and quality standards are met for all final orders. In addition, this role encompasses maintaining supplies and packaging stock levels, maintainingand updating reports, participating in inventory management as well as any special projects.
RESPONSIBILITIES:
Order Coordination:
Act as the liaison between internal teams to complete all orders in a timely manner.
Work with the Bench Jewelers to coordinate workflow ensuring prioritization of orders.
Coordinate engraving artwork and execution for in-house engravings.
Communicate with Retail/Fulfillment teams regarding inventory availability.
Efficiently manage order flow by prioritizing urgency of work and pacing longer lead time orders.
Pull pieces for all orders and determine whether studio work (assembly/polishing) is needed.
Confirm product details, quality level and assembly accuracy before processing.
Order Processing:
Work with the sales team to process all orders.
Administer quality checklist and validate using brand standards.
Accurately document all inventory movement for orders.
Studio Reporting and Logs:
Log and track customer returns for repair using Repair Tracker.
Monitor and log unfulfilled work orders.
Track orders that cannot be completed because inventory is not present.
Inventory Management:
Participate in inventory cycle counting and use active problem solving to investigate discrepancies.
Maintain accurate vault organization and consistently spot check inventory trays to ensure accuracy of product storage.
Monitor internal inventory movement via transfers and use of sign out sheet.
Provide support to management and sales staff through quick, accurate stock checks and upon request, provide quick delivery to sales floor.
Ensure timely communication with management and sales team regarding new arrivals and product replenishment.
Shipping and Receiving
Ensure merchandise and supply deliveries are accurate, verifying all quantities shipped / received match corresponding documentation for all incoming / outgoing shipments.
Maintain organized shipping area ensuring all outgoing merchandise is properly packaged.
Follow the company guidelines regarding shipping to clients and intercompany.
Packaging and Supplies
Order and manage non merchandise supplies like stationery and packaging.
Re-stock appropriate levels of packaging supplies within the boutique.
QUALIFICATIOINS:
Minimum of high school degree, Associates/Bachelor's degree preferred
Minimum of 2 years previous experience in order management, inventory processing and tracking preferably within luxury/retail
PC/Mac proficient, advanced excel skills and knowledge of design programs a plus
Outstanding attention to detail and highly organized, reporting skills, interest and demonstrated experience in creating and streamlining processes
Self-starter and multi-tasker
Must be able to work a flexible schedule including, evenings, weekends and holidays
The appointed candidate will be offered an hourly rate between $22.00 - $26.00 plus the opportunity for bonus, a comprehensive benefits package including: medical, short and long-term disability, various paid time off programs, employee discount/perks and retirement plan.
Our Company's values:
We value people: we want each other to be the best versions of who we can be.
We value our relationships with our employees, suppliers and community.
We value diversity and promote inclusivity with our words, actions and images.
We value professional development and personal growth.
We value community service and philanthropy.
We value and foster creativity and self-expression.
We value accountability for ourselves and the collective and show integrity through all our interactions.
We value storytelling and reading.
$22-26 hourly 3d ago
Finance Admin to support Property Coordinator
Tcwglobal
Project coordinator job in New York, NY
Finance & Operations Administrator - Property & Marketing Support
Pay Rate: $28-$32/hour (W-2)
Schedule: Monday-Friday | 9:00 AM-5:00 PM (EST)
Duration: LOA coverage with potential longer-term extension
Perks: Weekly pay + benefits
About the Role
Our leading retail client is seeking a Finance & Operations Administrator to support the Property Coordinator, Marketing Director, and Center Management Team at Westfield World Trade Center. This role plays a critical part in ensuring smooth day-to-day operations across finance, tenant coordination, contracts, events, and marketing support.
This is an excellent opportunity to gain hands-on experience with a global retail organization while supporting a dynamic, fast-paced property environment.
What You'll Do
Finance & Administrative Operations
Process Accounts Payable and Accounts Receivable, including PO/invoice processing, manual billings, and percentage rent calculations
Support month-end, quarter-end, and year-end reporting and audits
Collect tenant sales data and maintain accurate rent rolls and financial trackers
Reconcile P-card expenses and maintain financial documentation
Maintain service contracts, work orders, and vendor documentation
Tenant, Vendor & Property Coordination
Manage tenant onboarding and ongoing support, including certificates of insurance and compliance documentation
Oversee the Port Authority Loading Dock (VS3) system, including delivery approvals and scheduling
Issue tenant notices related to deliveries, operations, and lease requirements
Serve as a key liaison between tenants, facilities, security, and internal teams
Retailer Events & On-Site Activation Support
Coordinate in-store retailer events by collecting event details and securing required approvals
Communicate event plans to security, housekeeping, engineering, and marketing partners
Support on-site activations such as Gift with Purchase programs, The Good Festival, and seasonal events
Assist with new retailer orientation, including URW Connect app training, center amenities, and operational guidelines
Gather retailer feedback and participation data to support continuous improvement
Website & Marketing Content Support
Audit and maintain the Westfield WTC website to ensure content accuracy and brand alignment
Upload and manage promotions, tenant offers, and event listings
Collaborate with internal teams to ensure consistency across messaging, imagery, and campaign content
Support marketing campaigns and seasonal activations with timely content updates
General Office & Team Support
Process mail, invoices, checks, and tenant documentation
Order office supplies and coordinate IT support as needed
Attend weekly staff meetings and required trainings
Support ad hoc administrative and operational needs
What We're Looking For
Bachelor's degree or equivalent experience
2-3 years of experience in an administrative, operations, or finance support role
Experience with AP/AR, invoicing, and financial documentation
Strong organizational skills and attention to detail
Comfortable working cross-functionally with tenants, vendors, and internal teams
Proficiency in Microsoft Office (Excel, Outlook, Word, PowerPoint, SharePoint)
Experience with Salesforce and Procore is a plus
Ability to manage multiple priorities while maintaining professionalism and composure
Why This Role
Exposure to property operations, finance, marketing, and events in one role
Work onsite at a flagship, high-profile retail destination
Strong training and onboarding with role continuity beyond LOA coverage
Opportunity to build relationships across retail, marketing, and operations teams
TCWGlobal is an equal opportunity employer. We do not discriminate based on age, ethnicity, gender, nationality, religious belief, or sexual orientation.
It is unlawful in Massachusetts to require or administer a lie detector test as a condition of employment or continued employment. An employer who violates this law shall be subject to criminal penalties and civil liability.
#LI-EM1
$28-32 hourly 5d ago
Hospital Case Management Lead: Care Coordination
Med-Metrix, LLC 4.0
Project coordinator job in New York, NY
A healthcare services organization in New York seeks a Manager of Case Management to supervise the department and ensure quality patient care. Responsibilities include developing standards, mentoring staff, and promoting operational efficiency. Applicants should possess a BSN or Master's degree and experience with case management software. Excellent communication and problem-solving skills are essential. This position also involves some travel and may require working outside regular hours.
#J-18808-Ljbffr
$40k-72k yearly est. 2d ago
Project Coordinator/Planner
Walkerscm 3.8
Project coordinator job in Monroe, NJ
About Us
WIT Logistics, LLC, A Walker SCM, LLC affiliate company, brings an experienced team approach to multi-national logistics service. We provide superior products without sacrificing the small firm attributes that have distinguished our firm since its inception - personal attention, expertise and reliability. We are a 3PL provider which includes expertise across the entire supply chain including transportation, warehousing and distribution, assembly and contract packaging services.
Summary
The ideal candidate will work closely with the production, quality and warehouse team to oversee the various projects that are assembled and delivered per our customers' scope of work.
Responsibilities
Receive project details from customer and communicate to internal departments.
Ensure customer supplied components are available on time to meet production schedule.
Validate work orders and purchase orders.
Process and communicate customer orders to production/ warehouse team.
Ensure timely follow ups with customers with status updates and/or requests.
Provide daily updates of production orders to customer.
Attend scheduling meeting and communicate with co-workers of job status or unique circumstances relating to job.
Issues work orders to production floor.
Communicate non-conforming inventory to customer and follow up on disposition.
Create BOM's in WMS
Qualifications
Requirements
2 Year Degree or 4 years work experience
Proficiency in Microsoft Office Suite - EXCEL and POWERPOINT
Works well with internal teams and clients
Ability to prioritize and support multiple projects
Must be detail orientated and capable of providing clear, concise reports.
Strong problem solving skills
Strong communication skills, both verbal and written
Bilingual Spanish a plus
Walker SCM provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws.
This information is a brief job summary for recruiting purposes only and does not constitute the entire job description, duties or requirements for this position.
WIT Logistics/Walker SCM is proud to be an Equal Opportunity Employer, and a drug free workplace.
Pay Range USD $23.00 - USD $28.00 /Hr.
$23-28 hourly Auto-Apply 60d+ ago
Project Controls Coordinator
Aptim 4.6
Project coordinator job in New York, NY
As the Project Controls Coordinator with APTIM, you will be responsible for the performance of all Project Administrative functions to ensure tasks are completed in an efficient and effective manner and in accordance with Company and Standard Operating Procedures. May be responsible for Project Administrative functions at multiple projects. Administrative Support for projects as required by the specific project(s) being supported.
This position will support the Fresh Kills Landfill Gas project on Staten Island and will require an onsite presence. In addition to the duties listed below, this position will be responsible for creating and managing client invoices to the City of New York which includes certified payroll.
Key Responsibilities:
* Review daily work logs for content and completeness.
* Track and management of onsite construction equipment: maintenance, forecast assistance, etc.
* Track /reporting of Government GFP/GFE government furnished equipment as custodian per AMS-300-01-PR-40000
* Creation and processing of E-Requisitions for procurement
* Perform monthly accrual of project costs and revenue for accrual method accounting and forecast development
* Assist with Receipt, inspection of materials and 3-way match receiving
* Monitoring and Management of AP through TAP or APTIM Smart Viewer
* Coordinate site travel for field personnel
* Participate in Negotiation of contracts and agreements with vendors, subcontractors, and other external parties to secure the necessary periodic reporting data for cost status and forecasting.
* Perform daily and weekly cost/timekeeping tracking if warranted, including timesheet reconciliation.
* Comparing Contractor invoice submittals against final project quantities and against contractor agreed costs to their invoices.
* Review of Subcontractor invoices for content and accuracy.
* Perform timesheet audits.
* Perform expense report audits.
* Gathering, compiling, and reporting of contractor production data.
* Work with the Project Team to tie site completions to contractor invoice submittals.
* Perform or lead any high priority projects that come up day to day.
* Responsible for p-card and associated management of procurement, reconciliation process, including management of LVE purchases on p-card for Equipment Services group ownership per AMS-855-01-WI-00200.
* MS Excel proficiency required: running reports and extracting datasets for use in project analytics.
Basic Qualifications:
* Must have a minimum of 3-5 years experience
* Responsibly handle and protect confidential information.
* Ability to multi-task.
* Excellent interpersonal skills, self-motivated, and adaptable in a fast-paced, dynamic, deadline-driven environment.
* Strong written and oral communication.
* Strong time management and organizational skills.
* Familiarity with MS Outlook, Teams, Word, Excel and ERP Software.
* Requires problem solving and decision-making skills.
* Ability to identify and prioritize critical tasks.
* Ability to coordinate efforts with project personnel.
* Highly proficient in data entry and reconciling issues relating to costing and time entry.
* Uses time effectively; anticipates obstacles, adjusts priorities as needs change and keeps others informed of progress.
* Work independently with minimal Supervision, leads processes and tasks.
* Has full proficiency gained through job-related training and considerable work experience.
About APTIM
APTIM enhances the quality of the environment, wellbeing of people, resilience of communities, and opportunity for employees to make a difference, not just a living. A leading professional solutions firm, we specialize in environmental, sustainability, resilience, and infrastructure solutions. Our team of experts provide these integrated solutions for forward-thinking government agencies, commercial and industrial clients, and energy customers. Together, we create sustainable and resilient communities for all.
What you can expect from APTIM:
* Work that is worthy of your time and talent
* Respect and flexibility to live a full life at work and at home
* Dogged determination to deliver for our clients and communities
* A voice in making our company better
* Investment into your personal and professional development
As of the date of this posting, a good faith estimate of the current pay range for this position is $30.00 - $50.00 Per Hour. Compensation depends on several factors including: experience, education, key skills, geographic location of the position, client requirements, external market competitiveness, and internal equity among other employees within APTIM.
Employee Benefits
APTIM Federal Services, LLC is committed to providing an extensive range of benefits that protect and promote the health and financial well-being of our employees and their families through the APTIM Benefits Marketplace ************************************
* Medical, vision, and dental insurance: Through the marketplace, our employees can choose benefits from five metallic levels and several carriers to find the right benefits that work for them in their location.
* Company paid and optional Life insurance
* Short-term and long-term disability insurance
* Accident, Critical Illness, and Hospital Indemnity coverage
* Paid holidays, vacation, and sick leave (eligibility based on company policy and applicable law)
* 401(k) APTIM offers three 401k plans through the Aon Pooled Employer Plan (PEP). The specific plan you are eligible for depends on the business unit you are in. The details of the largest plan are found here:
* APTIM 401(k) Guide
* APTIM - Helpful Documents
Watch our video:
About APTIM - In Pursuit of Better
We are looking for an organized ProjectCoordinator to manage a variety of daily tasks, projects, and programs across our Workplace Services & Experience team. Our team is broad in scope and includes members of Operations/Facilities, Food, Travel, Front of House, Events, and Desk Admins, each performing functions necessary to support the firm.
As a member of our Workplace Services & Experience team, you will champion the culture of Jane Street. We work hard to create and maintain a workplace environment where all employees feel engaged and equipped to do a great job, and visitors feel cared for. You will be central to helping our team achieve this atmosphere.
You will focus on supporting the team in identifying and overseeing a variety of projects and tasks from idea to implementation, collaborating with internal teams and external vendors to ensure smooth execution and help improve our processes. These projects will largely support our New York team, but may occasionally involve projects with our other offices worldwide.
Responsibilities of this role might include:
* Assisting with shared calendar management, maintenance, and updating
* Helping manage content for internal global meetings; taking and managing meeting notes
* Assisting in tracking milestones and deliverables for local and global projects
* Helping organize team events and supporting the execution of employee community group events
* Supporting internal communications, both within the Workplace Services & Experience team, and from the team to the broader firm
* Supporting desk moves and floor openings
* Keeping internal Workplace Services & Experience pages up to date, and aligning globally where possible
* Creating onboarding documents that ensure consistency across all areas of the team during a new hire onboarding period
* Jumping in and supporting the different teams within Workplace Services & Experience (Operations, Food, Travel, Front of House, Events, and Desk Admins) as needed
* Keeping an eye on what other teams outside of Workplace Services & Experience are working on, what is new, and thinking about how we can assist
About You
* Have a bachelor's degree and 2+ years of experience in administration or project management
* Proactive and self-motivated with strong organizational skills and attention to detail
* Interested in understanding and improving processes
* Able to handle competing priorities in a challenging, fast-paced environment
* Strong analytical thinker and problem-solver
* Approachable and humble about what you do and don't know; not afraid to ask for help
* Strong written and verbal communicator with great people skills
* Have a positive, professional attitude and presence
* Skilled with Google Workspace
* Previous experience with Jira is a plus
If you're a recruiting agency and want to partner with us, please reach out to **********************************.
$93k-116k yearly est. Easy Apply 60d+ ago
Project Coordinator/ Buiness Analyst
Mindlance 4.6
Project coordinator job in Bridgewater, NJ
Mindlance is a national recruiting company which partners with many of the leading employers in the Life Sciences, IT, and Financial Services sectors, feel free to check us out at ************************* Job Description Client: Pharma/ Healthcare
JOB TITLE:- ProjectCoordinator/Business Analyst
LOCATION:- Bridgewater, NJ
DURATION:- 6+ Months (with possible extension)
PAYRATE:- Best in the market
JOB OVERVIEW:
Analyze data in various systems to identify data integrity issues Devise data clean-up plans and execute the plans end-to-end including communication, actual data clean-up, metrics showing improvement in the data.
Develop process and work instruction documentation to address short falls in existing documentation.
Resource will do reporting in Tableau and Excel so they should have the appropriate skill level. Reporting will range from data integrity checks to required operational reports.
Resource required to have Instantis knowledge and ideally MS Project Server.
Resource should have general PMO experience.
5 years of experience with Tableau/Business Intelligence
5 years' experience with productivity software like MS Project
Additional Information
Thanks & Regards,
Shipra Chauhan | shiprac@mindlance(dot)com | ************
$46k-67k yearly est. 2d ago
Project coordinator
Artech Information System 4.8
Project coordinator job in Pennington, NJ
Artech Information System , a global staffing and IT consulting company. We are constantly on the lookout for professionals to fulfill the staffing needs of our clients and we currently have a job opening that may interest you. Job Description
Job Title: Coordinator
Job ID: 21335-1
Location: Pennington, NJ-08534
Duration: 6+ months with potential for extension
Description:
·
Uses administrative and organizational skills to support a team function or management.
·
Essentially organizes and controls data and records for project execution or records submission and retention.
·
Conduct limited research Performs additional general office duties as assigned Create and manage supervisor Travel and Expense Reports
·
Create Track purchase orders Arrange meetings and teleconferences for dept.
·
Basic calendar management for supervisors
·
Prepare ad hoc reports for management'
Skills:
·
An understanding of U.S., EU and ICH safety reporting regulations and guidelines is desirable
·
Skills in document management and electronic document publishing skills is desirable
·
Must have strong computer skills (Microsoft Office Suite and Adobe Acrobat)
·
Must have great organizational skills and effective communication
·
Experience Working in a Team Environment
·
Capable of working independently on multiple projects in timely manner focusing on customer deliverables
·
Must be detail oriented with strong organizational skills and work efficiently to achieve results in a timely fashion
Knowledge of Safety Database is required.
Additional Information
All your information will be kept confidential according to EEO guidelines.
$45k-66k yearly est. 2d ago
Project Coordinator
Solar.com 4.4
Project coordinator job in Asbury Park, NJ
About Us Solar Landscape is the leading commercial rooftop solar developer in the U.S. Only 4% of commercial rooftops host solar today - we're changing that, fast. Commercial rooftop solar is the fastest, smartest way to build new clean power - delivering megawatts of generation in months, not years, and powering America's energy and future right where it's needed most. By turning rooftops into local power plants, we're reshaping how - and how fast - energy gets built in the U.S.
Recognized as the #1 Distributed Generation Developer by New Project Media, the #1 National Commercial Rooftop Solar Developer by Solar Power World, and winner of the U.S. Department of Energy's Grand Prize for Clean Energy, Solar Landscape is defining the future of energy generation in America.
Headquartered in Asbury Park, New Jersey, Solar Landscape has offices in Chicago, Baltimore, and New York City and operates in over a dozen states nationwide.
We move fast, solve hard problems, and take our work seriously - but never ourselves. We value clear thinking, accountability, and execution. At the same time, we're collaborative by default, and believe the best work happens when people enjoy working together. Our team is made up of smart, grounded people who show up for each other - whether that's troubleshooting a system design or catching up over lunch.
If you're looking to do meaningful work in a high-performance environment - and be part of the team reshaping how energy gets built in the U.S. - we'd love to meet you.
About The Role
We're seeking a detail-oriented and proactive ProjectCoordinator to join our team and support the successful delivery of commercial solar projects. In this role, you'll work closely with our Preconstruction, Operations, and Project Management teams to assist with scheduling, documentation, permitting, and overall projectcoordination - helping ensure every project stays on time, on budget, and aligned with company goals.Responsibilities
Manage project administration, including company licenses, CRM data entry and maintenance, RFI and submittal processing, and coordination of project certificates of insurance.
Oversee solar incentive applications and closeouts; act as the primary point of contact for all internal and external parties regarding incentive processes.
Assist the Director of Interconnection with the submission and closeout of interconnection applications and agreements.
Support the Preconstruction Manager with planning and zoning board applications, as well as permitting processes.
Assist Project Managers with construction permit submissions; coordinate with the design team to collect engineering deliverables and serve as a liaison for all internal and external permitting communications.
Support Project Managers and Engineers in preparing purchase orders and subcontracts.
Assist the Director of Procurement with material and inventory management, and review outstanding purchases in relation to the project schedule.
Manage subcontractor documentation, support RFI and submittal distribution, and assist with project closeout activities.
Perform other duties as assigned, based on evolving project needs.
Qualifications
Bachelor's degree in Construction Management, Engineering, Renewable Energy, or a related field (or equivalent work experience).
2+ years of experience in the solar industry, preferably in a projectcoordination or project support role.
Familiarity with permitting processes.
Experience supporting multiple project stakeholders across engineering, procurement, and construction functions.
Strong organizational skills with the ability to manage competing deadlines and priorities.
Excellent communication and interpersonal skills for cross-functional collaboration.
Proficiency in Microsoft Office Suite; experience with project management tools a plus.
Strong attention to detail and follow-through in a fast-paced, deadline-driven environment.
Benefits and Perks We offer competitive compensation and benefits designed to support you inside and outside of work: · Training / Professional development opportunities · 401(k) with 4% company match· Summer Fridays· Flexible remote/hybrid work options· Paid parental leave· Team lunches, events, and stocked kitchens· Modern, collaborative office spaces in Asbury Park, New York City, Boston, Chicago, and Baltimore· Medical, dental, and vision coverage· Company-paid life and long-term disability insurance
As the Project Controls Coordinator with APTIM, you will be responsible for the performance of all Project Administrative functions to ensure tasks are completed in an efficient and effective manner and in accordance with Company and Standard Operating Procedures. May be responsible for Project Administrative functions at multiple projects. Administrative Support for projects as required by the specific project(s) being supported.
This position will support the Fresh Kills Landfill Gas project on Staten Island and will require an onsite presence. In addition to the duties listed below, this position will be responsible for creating and managing client invoices to the City of New York which includes certified payroll.
Key Responsibilities:
+ Review daily work logs for content and completeness.
+ Track and management of onsite construction equipment: maintenance, forecast assistance, etc.
+ Track /reporting of Government GFP/GFE government furnished equipment as custodian per AMS-300-01-PR-40000
+ Creation and processing of E-Requisitions for procurement
+ Perform monthly accrual of project costs and revenue for accrual method accounting and forecast development
+ Assist with Receipt, inspection of materials and 3-way match receiving
+ Monitoring and Management of AP through TAP or APTIM Smart Viewer
+ Coordinate site travel for field personnel
+ Participate in Negotiation of contracts and agreements with vendors, subcontractors, and other external parties to secure the necessary periodic reporting data for cost status and forecasting.
+ Perform daily and weekly cost/timekeeping tracking if warranted, including timesheet reconciliation.
+ Comparing Contractor invoice submittals against final project quantities and against contractor agreed costs to their invoices.
+ Review of Subcontractor invoices for content and accuracy.
+ Perform timesheet audits.
+ Perform expense report audits.
+ Gathering, compiling, and reporting of contractor production data.
+ Work with the Project Team to tie site completions to contractor invoice submittals.
+ Perform or lead any high priority projects that come up day to day.
+ Responsible for p-card and associated management of procurement, reconciliation process, including management of LVE purchases on p-card for Equipment Services group ownership per AMS-855-01-WI-00200.
+ MS Excel proficiency required: running reports and extracting datasets for use in project analytics.
Basic Qualifications:
+ Must have a minimum of 3-5 years experience
+ Responsibly handle and protect confidential information.
+ Ability to multi-task.
+ Excellent interpersonal skills, self-motivated, and adaptable in a fast-paced, dynamic, deadline-driven environment.
+ Strong written and oral communication.
+ Strong time management and organizational skills.
+ Familiarity with MS Outlook, Teams, Word, Excel and ERP Software.
+ Requires problem solving and decision-making skills.
+ Ability to identify and prioritize critical tasks.
+ Ability to coordinate efforts with project personnel.
+ Highly proficient in data entry and reconciling issues relating to costing and time entry.
+ Uses time effectively; anticipates obstacles, adjusts priorities as needs change and keeps others informed of progress.
+ Work independently with minimal Supervision, leads processes and tasks.
+ Has full proficiency gained through job-related training and considerable work experience.
**About APTIM**
APTIM enhances the quality of the environment, wellbeing of people, resilience of communities, and opportunity for employees to make a difference, not just a living. A leading professional solutions firm, we specialize in environmental, sustainability, resilience, and infrastructure solutions. Our team of experts provide these integrated solutions for forward-thinking government agencies, commercial and industrial clients, and energy customers. Together, we create sustainable and resilient communities for all.
What you can expect from APTIM:
+ Work that is worthy of your time and talent
+ Respect and flexibility to live a full life at work and at home
+ Dogged determination to deliver for our clients and communities
+ A voice in making our company better
+ Investment into your personal and professional development
As of the date of this posting, a good faith estimate of the current pay range for this position is $30.00 - $50.00 Per Hour. Compensation depends on several factors including: experience, education, key skills, geographic location of the position, client requirements, external market competitiveness, and internal equity among other employees within APTIM.
**Employee Benefits**
APTIM Federal Services, LLC is committed to providing an extensive range of benefits that protect and promote the health and financial well-being of our employees and their families through the APTIM Benefits Marketplace *********************************** .
+ Medical, vision, and dental insurance: Through the marketplace, our employees can choose benefits from five metallic levels and several carriers to find the right benefits that work for them in their location.
+ Company paid and optional Life insurance
+ Short-term and long-term disability insurance
+ Accident, Critical Illness, and Hospital Indemnity coverage
+ Paid holidays, vacation, and sick leave (eligibility based on company policy and applicable law)
+ 401(k) APTIM offers three 401k plans through the Aon Pooled Employer Plan (PEP). The specific plan you are eligible for depends on the business unit you are in. The details of the largest plan are found here:
+ APTIM 401(k) Guide (***********************************getattachment/427b25cf-c3d5-43c1-97af-a3c3f474a136/APTIM-Corp-401(k)-Guide.pdf)
+ APTIM - Helpful Documents
**Watch our video:**
**About APTIM - In Pursuit of Better**
Equal Opportunity Employer Minorities/Women/Protected Veterans/Disabled
Applicants with a physical or mental disability who require a reasonable accommodation for any part of the application or hiring process may make their request known by e-mailing ********************************** or calling ************ for assistance.
EOE/Vets/Disability
We are looking for an organized ProjectCoordinator to manage a variety of daily tasks, projects, and programs across our Workplace Services & Experience team. Our team is broad in scope and includes members of Operations/Facilities, Food, Travel, Front of House, Events, and Desk Admins, each performing functions necessary to support the firm.
As a member of our Workplace Services & Experience team, you will champion the culture of Jane Street. We work hard to create and maintain a workplace environment where all employees feel engaged and equipped to do a great job, and visitors feel cared for. You will be central to helping our team achieve this atmosphere.
You will focus on supporting the team in identifying and overseeing a variety of projects and tasks from idea to implementation, collaborating with internal teams and external vendors to ensure smooth execution and help improve our processes. These projects will largely support our New York team, but may occasionally involve projects with our other offices worldwide.
Responsibilities of this role might include:
Assisting with shared calendar management, maintenance, and updating
Helping manage content for internal global meetings; taking and managing meeting notes
Assisting in tracking milestones and deliverables for local and global projects
Helping organize team events and supporting the execution of employee community group events
Supporting internal communications, both within the Workplace Services & Experience team, and from the team to the broader firm
Supporting desk moves and floor openings
Keeping internal Workplace Services & Experience pages up to date, and aligning globally where possible
Creating onboarding documents that ensure consistency across all areas of the team during a new hire onboarding period
Jumping in and supporting the different teams within Workplace Services & Experience (Operations, Food, Travel, Front of House, Events, and Desk Admins) as needed
Keeping an eye on what other teams outside of Workplace Services & Experience are working on, what is new, and thinking about how we can assist
About You
Have a bachelor's degree and 2+ years of experience in administration or project management
Proactive and self-motivated with strong organizational skills and attention to detail
Interested in understanding and improving processes
Able to handle competing priorities in a challenging, fast-paced environment
Strong analytical thinker and problem-solver
Approachable and humble about what you do and don't know; not afraid to ask for help
Strong written and verbal communicator with great people skills
Have a positive, professional attitude and presence
Skilled with Google Workspace
Previous experience with Jira is a plus
If you're a recruiting agency and want to partner with us, please reach out to
**********************************
.
How much does a project coordinator earn in Howell, NJ?
The average project coordinator in Howell, NJ earns between $37,000 and $92,000 annually. This compares to the national average project coordinator range of $33,000 to $75,000.
Average project coordinator salary in Howell, NJ
$58,000
What are the biggest employers of Project Coordinators in Howell, NJ?
The biggest employers of Project Coordinators in Howell, NJ are: