How to hire a property coordinator

How to hire a property coordinator, step by step

Here's a step-by-step property coordinator hiring guide:

• Step 1: Identify your hiring needs
• Step 2: Create an ideal candidate profile
• Step 3: Make a budget
• Step 4: Write a property coordinator job description
• Step 5: Post your job
• Step 6: Interview candidates
• Step 7: Send a job offer and onboard your new property coordinator
• Step 8: Go through the hiring process checklist

What does a property coordinator do?

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1. Identify your hiring needs

   Before you post your property coordinator job, you should take the time to determine what type of worker your business needs. While certain jobs definitely require a full-time employee, it's sometimes better to find a property coordinator for hire on a part-time basis or as a contractor.

   Determine employee vs contractor status

   Is the person you're thinking of hiring a US citizen or green card holder?

   Yes

   No

   You should also consider the ideal background you'd like them a property coordinator to have before you start to hire. For example, what industry or field would you like them to have experience in, what level of seniority or education does the job require, and how much it'll cost to hire a property coordinator that fits the bill.

   Here's a comparison of property coordinator salaries for various roles:

   Type of Property Coordinator	Description	Hourly rate
   Property Coordinator	Property, real estate, and community association managers take care of the many aspects of residential, commercial, or industrial properties. They make sure the property is well maintained, has a nice appearance, and preserves its resale or leasing value.	$14-28
   Real Estate Manager	A Real Estate Manager manages the financial aspects of a property. They collect rent and prepare and maintain financial statements... Show more	$27-62
   Resident Manager	A resident manager's role focuses on maintaining and supervising residential and rental properties, even hotels. Typically an in-house employee, it is a resident manager's responsibility to oversee all maintenance operations to ensure that the property is at optimal condition, assess staff's performance, prepare and manage budgets, and produce progress reports for the company or property owner... Show more	$14-39

   Show more

2. Create an ideal candidate profile

   Common skills:

   • Phone Calls
   • Tenant Relations
   • Data Entry
   • Maintenance Services
   • Vendor Invoices
   • Yardi
   • Front Desk
   • Vendor Contracts
   • Intellectual Property
   • Financial Reports
   • USPTO
   • Travel Arrangements
   • Primary Point-of-Contact
   • Patent Applications

   Check all skills

   Responsibilities:

   • Manage condominiums for individual investors; enforce lease requirements/community policies.
   • Prepare correspondence with USPTO and foreign associates.
   • Generate letters regarding receipts and notifications from the USPTO to clients.
   • Work with owners and tenants to assist them with service requests or HOA violations.
   • Prepare small claims court actions for evictions, unpaid rent, and damages when necessary.
   • Keep accurate records of current space conditions including roof, HVAC, utilities and special circumstances.

   More property coordinator duties

3. Make a budget

   Including a salary range in your property coordinator job description is one of the best ways to attract top talent. A property coordinator can vary based on:

   • Location. For example, property coordinators' average salary in arkansas is 37% less than in connecticut.
   • Seniority. Entry-level property coordinators 49% less than senior-level property coordinators.
   • Certifications. A property coordinator with certifications usually earns a higher salary.
   • Company. Working for an established firm or a new start-up company can make a big difference in a property coordinator's salary.

   Average property coordinator salary

   $42,502yearly

   $20.43 hourly rate

   ---

   Entry-level property coordinator salary

   $30,000 yearly salary

   Updated December 20, 2025

   Average property coordinator salary by state

   Rank	State	Avg. salary	Hourly rate
   1	Connecticut	$52,018	$25
   2	California	$48,636	$23
   3	District of Columbia	$48,568	$23
   4	Virginia	$48,523	$23
   5	Rhode Island	$45,739	$22
   6	Washington	$45,440	$22
   7	Pennsylvania	$45,285	$22
   8	Massachusetts	$44,994	$22
   9	Nevada	$43,602	$21
   10	Texas	$43,383	$21
   11	New York	$42,406	$20
   12	Illinois	$41,620	$20
   13	Florida	$41,307	$20
   14	Utah	$41,115	$20
   15	Tennessee	$40,769	$20
   16	Arizona	$40,070	$19
   17	Indiana	$39,887	$19
   18	Georgia	$39,255	$19
   19	Minnesota	$37,166	$18
   20	Wisconsin	$35,806	$17

   Average property coordinator salary by company

   Company

   Rank	Company	Average salary	Hourly rate	Job openings
   1	Cummins	$61,357	$29.50
   2	Hyatt Hotels	$50,194	$24.13	3
   3	Broward County Public Schools	$48,984	$23.55
   4	Bell Flight	$48,179	$23.16
   5	Chevron	$47,638	$22.90
   6	BioMed Realty	$47,619	$22.89	1
   7	Price Chopper Supermarkets-Market 32	$47,252	$22.72	2
   8	Acadia Realty Trust	$47,062	$22.63	2
   9	Kentucky Farm Bureau	$45,401	$21.83	1
   10	Marriott International	$44,970	$21.62	26
   11	CHECKS & BALANCES INC.	$44,338	$21.32
   12	Cactus Wellhead	$44,302	$21.30
   13	Vacasa	$44,203	$21.25	12
   14	OCF Realty	$44,113	$21.21	2
   15	JLL	$44,080	$21.19	29
   16	Randstad North America, Inc.	$44,037	$21.17
   17	CIM Group	$43,459	$20.89	1
   18	Firstservice Residential California, Inc.	$43,420	$20.88
   19	Textron	$43,401	$20.87
   20	Kelly Services	$43,356	$20.84	3

4. Writing a property coordinator job description

   A job description for a property coordinator role includes a summary of the job's main responsibilities, required skills, and preferred background experience. Including a salary range can also go a long way in attracting more candidates to apply, and showing the first name of the hiring manager can also make applicants more comfortable. As an example, here's a property coordinator job description:

   Property coordinator job description example

   Enriching lives through investment and service is the mission at the core of everything we do at Holladay. The Property Administrative Assistant supports this mission by working closely with the Property Manager, Assistant Property Manager (if applicable), Portfolio Manager and maintenance personnel in supporting them with the day-to-day duties and management of the commercial real estate properties. This individual is often the first contact with tenants and vendors and must handle calls in a professional, courteous manner in accordance with the Company’s mission, vision and objectives.
   Essential Duties and Responsibilities include but are not limited to the following: Administrative Duties Responsible for administrative tasks including, but not limited to answering phones, filing, mailing, scanning, ordering office supplies, preparing monthly expense reports for Property Manager and Maintenance Staff, etc. Prepare and track all vendor contracts. Maintain current vendor list. Obtain current COI, business licenses and W-9 on all Vendors Maintain and keep up to date web base program for building information and preventative maintenance work order system and ensure timely closure of all maintenance PM work orders. Maintain property files Perform special projects for property manager Assist in the preparation of tenant gifts. Tenant Related Duties Interact and correspond with tenants to address problems or complaints, as it relates to housekeeping, maintenance, leasing or accounting Assist Property Manager with weekly tenant visits as required by client and maintain tenant visit log Prepare monthly newsletters and other publications (Fire Plan, Tenant Manual) for distribution. Prepare tenant memos, notices and lease correspondence Update and maintain Tenant Manuals Bill backs to Tenants for maintenance charges Get locks changed for new Tenants Prepare and maintain a tenant database to include: tenant name (as defined in the lease), mailing/billing address, main office number, and back line number, fax number, contact name, after-hours contact Deliver Leases, SLP’s, etc. to Hospital Administration or Corporate as needed. Facility Management : Complete monthly building inspections for assigned buildings and place service requests and follow up on completion Maintain building signage, order/remove and bill back Maintain building access system, handle tenant request for access cards and keys Assist Property Manager with construction and interact with contractors for the completion of tenant improvement projects. Prepare specs and obtain bids for building improvements Document incidents and make sure report is routed to all parties Prepare incident report if property manager not on premises or for property manager with specific details, pictures and make sure everyone on list is copied. Qualifications College Degree preferred or progressive work experience addition to the qualifications below Front desk or office management experience Two (2) + years’ experience in commercial real estate environment Proficient in Microsoft Office Products, Word, Excel and Outlook MRI Real Estate Software experience or ability to learn new programs quickly Desire to pursue Real Estate license Excellent grammar, clear written and oral communications skills are essential Ability to prioritize, organize and have productive time management skills Valid Driver’s license, proof of insurance, and clean MVR report Holladay Mission and Values: All associates are expected to live Holladay’s Mission and Values in their everyday interactions with each other, external clients, and stakeholders as defined below: Mission: Enrich ing lives through investment and service ENRICH Values: Entrepreneurial – We are empowered to dream and take risks, to challenge conventional wisdom and demand continuous improvement, to innovate, create, and inspire change. Nurture – We encourage and support the growth and development of each other, our clients, and our communities. Respect - We recognize and acknowledge the inherent value of others. Integrity – We do the right thing. We exhibit a consistently high moral compass. Community – We are a family. We have fun, serve others, and freely give of our resources. We recognize our responsibility to make our communities and world a better place. Health - We support the physical, financial, and professional health and well-being of each other and those we serve. Company DescriptionHolladay Properties is a full-scale land development, design/build and fully-integrated real estate company, as well as one of the largest medical office management firms in the country. Our medical division as a national reputation of excellence in MOB management and development of medical real estate assets for third-party owners and is an IREM Accredited Management Organization.
   
   Employee Benefits include:
   - Medical, dental, vision, 401K
   - Casual Fridays
   - Strengths based culture
   - Employee development
   - Community involvement
   - Competitive compensation
   - Flexible schedules
   - Free parking

   Copy this example

   

5. Post your job

   To find the right property coordinator for your business, consider trying out a few different recruiting strategies:

   • Consider internal talent. One of the most important sources of talent for any company is its existing workforce.
   • Ask for referrals. Reach out to friends, family members, and current employees and ask if they know or have worked with property coordinators they would recommend.
   • Recruit at local colleges. Attend job fairs at local colleges to recruit property coordinators who meet your education requirements.
   • Social media platforms. LinkedIn, Facebook and Twitter now have more than 3.5 billion users, and you can use social media to reach potential job candidates.

   Post your job online:

   • Post your property coordinator job on Zippia to find and recruit property coordinator candidates who meet your exact specifications.
   • Use field-specific websites.
   • Post a job on free websites.

6. Interview candidates

   To successfully recruit property coordinators, your first interview needs to engage with candidates to learn about their interest in the role and experience in the field. You can go into more detail about the company, the role, and the responsibilities during follow-up interviews.

   It's also good to ask about candidates' unique skills and talents. You can move on to the technical interview if a candidate is good enough for the next step.

   The right interview questions can help you assess a candidate's hard skills, behavioral intelligence, and soft skills.

7. Send a job offer and onboard your new property coordinator

   Once you have selected a candidate for the property coordinator position, it is time to create an offer letter. In addition to salary, the offer letter should include details about benefits and perks that are available to the employee. Ensuring your offer is competitive is vital, as qualified candidates may be considering other job opportunities. The candidate may wish to negotiate the terms of the offer, and it is important to be open to discussion and reach a mutually beneficial agreement. After the offer has been accepted, it is a good idea to formalize the agreement with a contract.

   You should also follow up with applicants who don't get the job with an email letting them know that you've filled the position.

   Once that's done, you can draft an onboarding schedule for the new property coordinator. Human Resources should complete Employee Action Forms and ensure that onboarding paperwork is completed, including I-9s, benefits enrollment, federal and state tax forms, etc. They should also ensure that new employee files are created for internal recordkeeping.

8. Go through the hiring process checklist

   • Determine employee type (full-time, part-time, contractor, etc.)
   • Submit a job requisition form to the HR department
   • Define job responsibilities and requirements
   • Establish budget and timeline
   • Determine hiring decision makers for the role
   • Write job description
   • Post job on job boards, company website, etc.
   • Promote the job internally
   • Process applications through applicant tracking system
   • Review resumes and cover letters
   • Shortlist candidates for screening
   • Hold phone/virtual interview screening with first round of candidates
   • Conduct in-person interviews with top candidates from first round
   • Score candidates based on weighted criteria (e.g., experience, education, background, cultural fit, skill set, etc.)
   • Conduct background checks on top candidates
   • Check references of top candidates
   • Consult with HR and hiring decision makers on job offer specifics
   • Extend offer to top candidate(s)
   • Receive formal job offer acceptance and signed employment contract
   • Inform other candidates that the position has been filled
   • Set and communicate onboarding schedule to new hire(s)
   • Complete new hire paperwork (i9, benefits enrollment, tax forms, etc.)

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