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Records officer full time jobs
- 8 jobsRecords Management Officer BORM 20017930
Dasstateoh
Columbus, OH
Records Management Officer BORM 20017930 (250009AI) Organization: Rehabilitation & Correction - Operation Support CenterAgency Contact Name and Information: ************************** Unposting Date: Dec 28, 2025, 4:59:00 AMWork Location: DRC Central Office-Fran-ODOT 1980 West Broad Street Columbus 43223Primary Location: United States of America-OHIO-Franklin County-Columbus Compensation: 21.93Schedule: Full-time Classified Indicator: ClassifiedUnion: OCSEA Primary Job Skill: Records ManagementTechnical Skills: Computer Literacy, Clerical & Data Entry, Communications, Records ManagementProfessional Skills: Active Learning, Teamwork, Time Management, Written Communication Agency Overview Who We Are… Guided by a single mission “To reduce recidivism among those we touch,” the Ohio Department of Rehabilitation and Correction believes that everyone is capable of positive change. Our staff embrace these core values and serves as role models for pro-social behavior conveying an attitude of dignity and respect in the treatment of others. What We Do… The Ohio Department of Rehabilitation and Correction has been tasked with front line crime reduction through rehabilitative treatment and programming efforts provided in a safe, secure and humane correctional environment and effective community supervision. Our goal is to protect the public through helping individuals turn away from crime and become productive, contributing members of our communities, ensuring a safer Ohio for all Ohioans now and in the future. To learn more about our agency, please visit our website at **************** Are You Ready? We are thrilled to see that you are interested in beginning your career with the Ohio Department of Rehabilitation and Correction! Without a doubt, this will be the most rewarding and meaningful work you'll ever find with a work family that is second to none! Job Description· Requires considerable knowledge in records management in order to manage system for records retention and disposal· Prepare files and documents for scanning· Pull and scan inmate master records in response to public inquiries and requests from DRC/DPCS staff· Index documents stored on document imaging software (Onbase)· Prepares correspondence and records in response to public record requests· Prepare exemplification documents and certificate of inmate status· Operate microfilm equipment (e.g., paper converter, viewer, photocopier)· Operate scanning equipment· Inspects final product to assess quality, refills and replaces supplies in machines and clean adjust and performs routine maintenance on equipment· Responsible for working with service representatives on repairs of equipment· Verifies and researches inmate incarceration information on computers daily including use of RWARE, INTRA to locate and track file locations· May function as lead worker over clerical employees involved in records maintenance activities· Trains staff on procedures for maintenance and storage of records· Establishes due dates in responding to requests· Assist staff in resolving problems regarding equipment· Assists staff in responding to telephone calls, faxes and in-person inquiries from employees regarding printing, OnBase, or microfilm requests· Handles ingoing and outgoing mail· Explains procedures and answers questions· Inventories, orders, supplies and stocks shelves Performs other general clerical duties as assigned/directed by supervisor or designee. Why Work for the State of OhioAt the State of Ohio, we take care of the team that cares for Ohioans. We provide a variety of quality, competitive benefits to eligible full-time and part-time employees*. For a list of all the State of Ohio Benefits, visit our Total Rewards website! Our benefits package includes: Medical Coverage Free Dental, Vision and Basic Life Insurance premiums after completion of eligibility period Paid time off, including vacation, personal, sick leave and 11 paid holidays per year Childbirth, Adoption, and Foster Care leave Education and Development Opportunities (Employee Development Funds, Public Service Loan Forgiveness, and more) Public Retirement Systems (such as OPERS, STRS, SERS, and HPRS) & Optional Deferred Compensation (Ohio Deferred Compensation) *Benefits eligibility is dependent on a number of factors. The Agency Contact listed above will be able to provide specific benefits information for this position.QualificationsFormal education in English & arithmetic that includes reading & writing common vocabulary & fractions, decimals & percentages; 1 course or 3 mos. exp. in records management; 1 course or 3 mos. exp. in public relations or business communications with emphasis on writing letters & oral communication. -Or equivalent of Minimum Class Qualifications for Employment noted above. Job Skills: Records ManagementSupplemental InformationApplication Procedures: In order to be considered for this position, you must apply on-line through this posting website. (We no longer accept paper applications.) When completing your on-line Ohio Civil Service Application, be sure to clearly describe how you meet the minimum qualifications outlined on this job posting. We cannot give you credit for your qualifications, experience, education and training in the job selection process if you do not provide it in your on-line application.You can check the status of your application by signing into your profile on this website.We will communicate with you through the email you provided in your profile and job application. Be sure to check your email often.If you require a reasonable accommodation for the application process, please contact the Human Resources Office so proper arrangements can be made. Otherwise, you will be given specific instructions on requesting an accommodation if you are invited to an assessment and/or interview.The Ohio Department of Rehabilitation and Correction is a tobacco-free workplace.Pre-Employment Drug Testing:All final applicants tentatively selected for this position will be required to submit to urinalysis to test for illegal drug use prior to appointments. Testing will also be performed for the presence of marijuana. An applicant with a positive test shall not be offered employment unless the applicant submits medical documentation of legally prescribed medications or a recommendation for medical marijuana.Pre-Employment Background Investigation:The final applicant selected for the position will be required to undergo a criminal background check. An individual assessment of an applicant's prior criminal convictions will be made before excluding an applicant from consideration.The Ohio Department of Rehabilitation and Correction is prohibited from hiring: Individuals under a federal or state weapons disability if the position requires firearms certification/recertification and use;Individuals who have engaged in sexual abuse in a prison or other confinement facility; have been civilly or administratively adjudicated, or convicted of engaging or attempting to engage in sexual activity in the community facilitated by force, implied threats of force, or if the victim did not or was unable to consent; Individuals convicted of soliciting or providing support for an act of terrorism, terrorism, or money laundering to support terrorism; Individuals who have been convicted of or pled guilty to a felony where a direct correlation exists between the position and prior criminal behavior. ADA StatementOhio is a Disability Inclusion State and strives to be a model employer of individuals with disabilities. The State of Ohio is committed to providing access and inclusion and reasonable accommodation in its services, activities, programs and employment opportunities in accordance with the Americans with Disabilities Act (ADA) and other applicable laws.Drug-Free WorkplaceThe State of Ohio is a drug-free workplace which prohibits the use of marijuana (recreational marijuana/non-medical cannabis). Please note, this position may be subject to additional restrictions pursuant to the State of Ohio Drug-Free Workplace Policy (HR-39), and as outlined in the posting.$40k-61k yearly est. Auto-Apply 16h agoStudent Records Clerk
Insights Training Group
Cincinnati, OH
Full-time Description We have an exciting new job opportunity for you at the Cincinnati Job Corps Center! We are currently seeking energetic, talented applicants! At Insights Training Group LLC, we see every day as a chance to create a positive impact. We lead through our values centered on inclusiveness, service, integrity, community and family.Come join our amazing team! We offer a competitive salary and a full comprehensive benefit package to full-time employees: · Medical - 3 Tier Options - Health Savings Account - Live Health Online · Dental · Vision · Employer Paid Life and AD&D - 1 x annual Earnings · Employer Paid Short-term Disability · Employer Paid Long-term Disability · Voluntary Life Insurance · Voluntary Accident and Critical Illness · Employee Assistance Program · 401K - Safe Harbor match of 100% up to 3% of pay and then 50% on the next 2% of pay · Tuition Reimbursement · Bereavement Leave · Sick Time · Vacation Time · 12 Paid Holidays "Equal Opportunity Employer, including veterans and individuals with disabilities." Job Summary: Provide support for the student records function to ensure that students receive the support services and benefits necessary for successful participation in the Job Corps program while ensuring the maintenance of a uniform systems to account for and document the participation and achievement of program participants. Duties: Ensures the updated status of all pending arrivals in CIS to inform OA and center management. Assists the Records Manager in scheduling sufficient arrivals to achieve and maintain contracted design capacity (On-Board Strength) through collaboration with OA contractors in geographic assignment plan (GAP). Collaborates with counselors in returning AWOL students back to Center. Ensures prompt documentation of AWOL retrieval efforts in CIS and student personnel files. Maintains accountability for the input of students' records and credentials in CIS in compliance with the PRH. Assists in the development of daily morning reports are made available to all department in a timely manner. When assigned, develops and distributes various reports such as the morning report, OMS projections, pending arrivals, projected separations, and other reports, as requested by management. Coordinates commercial transportation needs of students in compliance with the PRH and Department of Labor Manual Series - DLMS 7 - Travel Management. Implement a system to provide clothing allowances for students in the amounts indicated and according to the time schedule shown in the PRH. Records shall include a signed receipt for all clothing allowances issued to the student. Implement a uniform system for issuing student personal allowances and transition allowances earned through participation and achievement. Ensure performance is accurately tracked and reported and necessary corrective action is taken to achieve the performance outcome goals and quality standards established by the National Director of Job Corps. Assures that personal information about individual students, subject to the Privacy Act, is shared among staff only to the extent necessary to ensure the safety and effective provision of services to students, and no further, in accordance with the Student Rights to Privacy and Disclosure of Information. Conducts periodic self-evaluation and audits to ensure integrity, accountability, and prevention of fraud and program abuse. Assurance compliance with company quality assurance efforts. Ensures the safety, health, and security of students, staff, and property. Serves as property custodian, when assigned. Ensures all students' records are properly and timely maintained and secured. Ensure accuracy, completeness and timeliness of all documents to the Records Department from the other various areas Complies with all DOL guidelines, OFCCP regulations, Job Corps notices and bulletins, and Center policies and procedures Maintains good housekeeping in all areas and complies with safety procedures. Models, mentors, monitors appropriate Career Success Standards, clothing policy, and standards of conduct system. Participation in PRH mandated staff training is mandatory. Performs other duties, as assigned, within the employee's capabilities. Requirements Qualifications and Experience: High School Diploma or GED and valid state driver's license required. Associates Degree or higher preferred. Data entry experience and knowledge of software applications such as word processing and spreadsheet applications needed.$27k-36k yearly est. 60d+ agoRecords Coordinator
Amedisys Inc.
Cincinnati, OH
Responsible for creation and maintenance of care center records, including paper and electronic files. Records may include but are not limited to order tracking, obtaining face-to-face documents, additional documentation request preparation, and records management. This position is on-site only. Full time hourly (benefited) $16.50 to $27.00 Responsibilities * Prepares patient admission packets. * Processes orders, 485s, and face to face documentation. Ensures all documents are uploaded to the EMR on a timely basis. * Manages and processes documentation for care center including, but not limited to, orders, paper visit notes, discharge, transfer and episode summaries and medication profiles. * Responsible for security and maintenance of records. * Performs billing functions as assigned. * Pick up and deliver medical orders, as needed. * Performs other duties as assigned. Qualifications Required * High School diploma or GED equivalent. * Excellent computer skills. * Valid Driver's License. * Reliable transportation and agency required liability insurance. Preferred * Six (6+) months medical records experience in a clinic, hospital, or home health setting. Amedisys is an equal opportunity employer. All qualified employees and applicants will receive consideration for employment without regard to race, color, religion, sex, age, pregnancy, marital status, national origin, citizenship status, disability, military status, sexual orientation, genetic predisposition or carrier status or any other legally protected characteristic. Required * High School diploma or GED equivalent. * Excellent computer skills. * Valid Driver's License. * Reliable transportation and agency required liability insurance. Preferred * Six (6+) months medical records experience in a clinic, hospital, or home health setting. Amedisys is an equal opportunity employer. All qualified employees and applicants will receive consideration for employment without regard to race, color, religion, sex, age, pregnancy, marital status, national origin, citizenship status, disability, military status, sexual orientation, genetic predisposition or carrier status or any other legally protected characteristic. * Prepares patient admission packets. * Processes orders, 485s, and face to face documentation. Ensures all documents are uploaded to the EMR on a timely basis. * Manages and processes documentation for care center including, but not limited to, orders, paper visit notes, discharge, transfer and episode summaries and medication profiles. * Responsible for security and maintenance of records. * Performs billing functions as assigned. * Pick up and deliver medical orders, as needed. * Performs other duties as assigned.$42k-52k yearly est. 18d agoCoordinator, Faculty Records and Systems
Bowling Green State University
Maineville, OH
Reporting to the Provost/Senior Vice President, provides administrative oversight and coordination of the recruitment and onboarding of all tenure and non-tenure track full-time faculty. Serves as Academic Affairs functional lead for systems related to faculty hiring and employment records (NeoEd, OnBase, PeopleSoft-HCM). Troubleshoots and serves on committees to improve processes. Serves as the Provost's Office liaison to the Deans, Chairs, Director of Budgets, Vice Provost for Faculty Affairs, Human Resources and Payroll in matters involving the faculty hiring process, employment documents, and related systems. Prepares and/or provides coordination, analysis, data collection, reports and other communication for the Office of the Provost/Academic Affairs. Performs a variety of budgetary functions for the Office and reporting departments. * Serves as functional lead for the University's faculty hiring process/administrative system. Oversees and manages the faculty search process and the online applicant tracking system for searches each year. Assists hiring managers with completing and submitting position requests and faculty vacancy announcements for approval by the Dean and Provost. Facilitates and tracks the job progression from position approval to hire search approval, requisition, job ad, job posting on BGSU's Careers Page, offer approval form, eOffer, closing and archiving the search, and rejection notices. Updates and writes procedures and provides one-on-one training with search chairs, department chairs, and support staff. Answers questions from prospective applicants and partners with HR to troubleshoot issues with the online application system. Facilitates faculty hires by collecting employment forms/documents. Maintains the official credential files for active faculty as well as files of all former faculty. Facilitates and provides administrative oversight and coordination of the recruitment and onboarding of all tenure and non-tenure track full-time faculty. * Responsible for coordinating the adjunct contracting process for adjunct faculty each semester. Provides oversight and instruction on creating contracts in OnBase to campus users. Responsible for setting up new term dates on the contract for fall and spring semester. Creates and updates procedures, provides instruction, and troubleshoots issues. Responds to data requests from the University Director of Budgets. Serves as Academic Affairs functional lead for systems related to faculty hiring and employment records. Troubleshoots and serves on committees to improve processes. Serves as the Provost's Office liaison to the Deans, Chairs, Director of Budgets, VP for Faculty Affairs, Human Resources and Payroll in matters involving the faculty hiring process, employment documents, and related systems. Prepares and/or provides coordination, analysis, data collection, reports and other communication for the Office of the Provost/Academic Affairs. Monitors and performs a variety of budgetary functions for the Office and reporting departments. Oversees the eChecklist process for adjunct faculty hires - creation of checklist, collection of onboarding forms, credentials, and signed contracts. Creates procedures, provides one-on-training, and troubleshoots issues. * Researches, analyzes, prepares and processes personnel actions maintaining confidentiality of sensitive information. Responds to inquiries and provides guidance in the completion of personnel workflow and paperwork; explains personnel policies and procedures. Maintains faculty credential files for full-time and adjunct faculty following the university's established retention policy. Prepares files for archiving and keeps record of all files archived. Researches and responds to inquiries from faculty on matters ranging from leaving the University, retirement, benefits, payroll, sick leave reimbursement, and vacation payouts. * Responsible for faculty personnel records for processes such as employment, promotion and tenure, records retention, and reporting. Responsible for maintaining the Tenure Page for each full-time faculty member. Enters rank and tenure data for new faculty. Updates tenure and promotion in HCM each year after approval by the Board of Trustees. Performs a variety of administrative functions ensuring data integrity and compliance with University policies, regulations, and protocols. Actively participates in processes including testing of system changes and workflow implementation as related to faculty. Updates annually and on an ad hoc basis to ensure data is correct. Serves as liaison/point of contact for improvement initiatives. Responds to faculty data requests from the Provost and the President. Produces the annual faculty profile for main campus and Firelands. Reviews data for more than full-time faculty members to ensure accuracy. Provides reports to Institutional Research to use for IPEDS reporting. * Makes recommendations for improving efficiency and functionality of systems and systems support. Participates in the design, development and/or customization of systems developed internally; gathers and analyzes data; assembles data and materials for testing and investigation of programs and multi-level databases and their relationship with designated systems in development, testing, and implementation stages. Designs and updates training, documents, and communication materials related to the student employment. Develops job aids for units and department users. * Performs day-to-day operational duties including P-Card transactions, Chrome River entries, Falcons Purch transactions, FMS budget and expense transfers, ordering supplies and submitting work orders as needed for the Provost's Office. Answers phone and greats visitors as needed; serves on University committees, completes other projects as assigned by the Provost and designees. * Other duties as assigned The following Degree is required: * Bachelors degree. Degree must be conferred at time of application. The following Experience is required: * 1 year of experience creating job aids and instructional materials. * 1 year of experience managing confidential personnel documents. The following Experience is preferred: * Experience evaluating forms and procedures to identify missing or incomplete information/processes. * Experience working directly with record systems, managing data, and running/preparing reports/queries. Knowledge, Skills and Abilities: * Knowledge of higher education structure/administration preferred * Excellent written and verbal communication skills that include a variety of different audiences/backgrounds * Ability to create/maintain accurate and detailed records, notes, and transactions * Ability to work independently under the pressures of multiple projects and very tight deadlines * Experience working with confidential files, records, and information (spoken and written) * Ability to use sound judgment, tact and discretion especially when working with confidential files/information Required Documents to Upload to Application: Cover Letter and Resume Deadline to apply: December 24, 2025. BGSU does not offer H-1B or other work authorization visa sponsorship for this position. Candidates must be legally authorized to work in the United States at the time of hire and maintain work authorization throughout the employment term.$35k-66k yearly est. 11d agoMortgage Recording Specialist
Upstart Services
Columbus, OH
About Upstart Upstart is the leading AI lending marketplace partnering with banks and credit unions to expand access to affordable credit. By leveraging Upstart's AI marketplace, Upstart-powered banks and credit unions can have higher approval rates and lower loss rates across races, ages, and genders, while simultaneously delivering the exceptional digital-first lending experience their customers demand. More than 80% of borrowers are approved instantly, with zero documentation to upload. Upstart is a digital-first company, which means that most Upstarters live and work anywhere in the United States. However, we also have offices in San Mateo, California; Columbus, Ohio; and Austin, Texas. Most Upstarters join us because they connect with our mission of enabling access to effortless credit based on true risk. If you are energized by the impact you can make at Upstart, we'd love to hear from you! The Team: As part of Upstart's Home Lending Operations, the Post Closing team ensures a seamless and compliant experience for our home equity line of credit borrowers after closing. We focus on executing high-quality, time-sensitive operational processes that directly impact the accuracy and integrity of loan documentation and servicing workflows. As a Mortgage Recording Specialist, you'll be part of a collaborative team that works closely with internal stakeholders and external partners to uphold loan servicing standards and drive operational excellence. As the Mortgage Recording Specialist at Upstart, you will manage the accurate and timely recording of HELOC loan documents, a critical step in ensuring compliant and efficient loan servicing. This role prepares, reviews, and submits RON and mail-in packages for county recording, verifies post-recording data, and updates internal systems with precision. By maintaining high standards of documentation quality and proactively resolving issues, the Mortgage Recording Specialist helps safeguard the integrity of our servicing operations. How you'll make an impact Ensure complete and accurate review of signed HELOC documentation packages prior to recording. Confirm all elements of mail-in packages (mortgage/deed, physical check, return materials, FedEx labels) are properly assembled and addressed. Prepare electronic and mail-in recording documents for submission, validating county-specific requirements, riders, and appropriate payment methods Monitor Simplifile to ensure recording statuses transition to final confirmed state by county. Validate post-recording documentation, including recording stamps, dates, book/page/instrument numbers, and update internal systems accordingly. Upload recorded instruments to Vesta and ensure all notes and metadata are accurately reflected across systems Serve as a point of quality control to guarantee documentation compliance and operational accuracy during the post-closing process Remediate and cure any rejected recording documents from counties as needed. Minimum Qualifications Experience in home lending loan processing or mortgage servicing Understanding of end-to-end HELOC loan origination processes Excellent analytical, organizational, and communication skills High attention to detail and comfort working with data in operational environments High School Diploma or GED Ability to work standard hours (9 AM - 5:30 PM EST) Proficiency with loan origination systems and general productivity software. Reside within 60 miles of Columbus, OH, and be able to work from the office at least two days per week. Preferred Qualifications Previous post closing / recording or servicing mortgage experience. Ability to work effectively with limited direct guidance on routine activities Strong organizational and time management skills with the ability to prioritize tasks effectively Comfortable operating in a fast-paced, ambiguity-prone environment Demonstrated ability to take ownership of issues and drive resolution with patience and efficiency Position location This role is available in the following locations: Columbus, Ohio Time zone requirements The team operates on the East coast time zones. In-Office requirements. You will be required to work from the Columbus, Ohio office 2 days per week (must be within a 60 mile radius). Depending on business needs, agents may be asked to work from the office more often. Travel requirements As a digital first company, the majority of your work can be accomplished remotely. The majority of our employees can live and work anywhere in the U.S but are encouraged to to still spend high quality time in-person collaborating via regular onsites. The in-person sessions' cadence varies depending on the team and role; most teams meet once or twice per quarter for 2-4 consecutive days at a time. What you'll love: Competitive Compensation (base + bonus & equity) Comprehensive medical, dental, and vision coverage with Health Savings Account contributions from Upstart 401(k) with 100% company match up to $4,500 and immediate vesting and after-tax savings Employee Stock Purchase Plan (ESPP) Life and disability insurance Generous holiday, vacation, sick and safety leave Supportive parental, family care, and military leave programs Annual wellness, technology & ergonomic reimbursement programs Social activities including team events and onsites, all-company updates, employee resource groups (ERGs), and other interest groups such as book clubs, fitness, investing, and volunteering Catered lunches + snacks & drinks when working in offices This is a Non-Exempt position. Employees in this position are paid an hourly pay rate, on a bi-weekly basis, and are eligible to receive overtime pay for any hours worked over 40 in a work week, or over 8 in a work day if required by state law. Columbus, OH - Anticipated Hourly Rate Range$25.48-$25.48 USD Upstart is a proud Equal Opportunity Employer. We are dedicated to ensuring that underrepresented classes receive better access to affordable credit, and are just as committed to embracing diversity and inclusion in our hiring practices. We celebrate all cultures, backgrounds, perspectives, and experiences, and know that we can only become better together. If you require reasonable accommodation in completing an application, interviewing, completing any pre-employment testing, or otherwise participating in the employee selection process, please email candidate_accommodations@upstart.com ************************************************$25.5-25.5 hourly Auto-Apply 12d agoN5A541 - Specialist Record Review
Versiti
Dayton, OH
Versiti is a fusion of donors, scientific curiosity, and precision medicine that recognize the gifts of blood and life are precious. We are home to the world-renowned Blood Research Institute, we enable life saving gifts from our donors, and provide the science behind the medicine through our diagnostic laboratories. Versiti brings together outstanding minds with unparalleled experience in transfusion medicine, transplantation, stem cells and cellular therapies, oncology and genomics, diagnostic lab services, and medical and scientific expertise. This combination of skill and knowledge results in improved patient outcomes, higher quality services and reduced cost of care for hospitals, blood centers, hospital systems, research and educational institutions, and other health care providers. At Versiti, we are passionate about improving the lives of patients and helping our healthcare partners thrive. Position Summary Under the direction of the Manager of Record Review and/or the Record Review Team Lead, the Record Review Specialist is responsible for reviewing records and/or reports associated with donor qualification, blood donation, and lot release to ensure all processes are performed in accordance with standard operating procedures (SOPs) and are within regulatory guidelines. The Record Review Specialist verifies that associated quality control and maintenance are performed and within parameters for all processes. The Record Review Specialist ensures that review and lot release occurs within established turn-around times. Total Rewards Package Benefits Versiti provides a comprehensive benefits package based on your job classification. Full-time regular employes are eligible for Medical, Dental, and Vision Plans, Paid Time Off (PTO) and Holidays, Short- and Long-term disability, life insurance, 7% match dollar for dollar 401(k), voluntary programs, discount programs, others. Responsibilities Reviews records and/or reports to ensure compliance with SOPs and within regulatory guidelines before lot release (release of blood components for labeling). Reviews daily, weekly, and monthly quality control and maintenance records of equipment, supply, and storage for the applicable collection date before lot release. Perform data entry of blood donation record into system if applicable. Initiates the appropriate deviation reporting forms and communicates with the appropriate management of unacceptable conditions for lot release. Organizes and correlates in an established manner all paperwork associated in the record review process for record retention purposes. Responsible for independent and/or collaborative decision making regarding critical steps in donor qualification, determining viability of product, and product release. Serves as the internal and external point-of-contact for complex questions/concerns related to Record Review/Lot Release. Contacts donors via phone, letter, or email to verify donation information. Participates in meetings and communicates effectively to foster a team environment. Assists in the development and achievement of departmental goals and objectives in support of the vision and mission of Versiti. Assists in the implementation of federal requirements, blood center directives, and SOPs. Seeks to participate in process improvement projects. Completes projects/tasks according to established project plans. Other duties as assigned. Performs other duties as assigned Complies with all policies and standards Qualifications Education High School Diploma required equivalent required In lieu of academic degree, equivalent combination of education and/or commensurate experience (2+ years) in healthcare or blood banking required Experience 1-3 years Minimum 1-year health care, laboratory, or blood banking experience required 1-3 years Minimum 1-year donor qualification or record review experience preferred Knowledge, Skills and Abilities Demonstrate service excellence skills with ability to use tact and care in all situations according to people's individual differences. required Ability to apply judgment to detailed but very structured written or oral instructions. required Able to organize work to provide productive work flow. required Be able and available to work a flexible schedule as required based on volume, timing of blood collections and other departmental variables. required Ability to write complex reports and correspondences. required Ability to speak effectively with donors, volunteers and employees of the organization utilizing instructive or persuasive skills. required Ability to work independently with minimum supervision, multi-task, and work with confidential information. required Demonstrated knowledge of current Good Manufacturing Practices, Food and Drug Administration (FDA) regulations, and AABB standards related to blood center operations and collection requirements. required Possess the following: * Professional demeanor * Projection of appropriate professional image * Analytical skills * High level of organizational and detail-oriented skills * Excellent communication and customer service skills. required Tools and Technology Personal Computer (desk top, lap top, tablet) required General office equipment (computer, printer, fax, copy machine) required Microsoft Suite (Word, Excel, PowerPoint) required Telephone required Not ready to apply? Connect with us for general consideration.$25k-33k yearly est. Auto-Apply 60d+ agoRecords Management Officer BORM 20017930
State of Ohio
Columbus, OH
Records Management Officer BORM 20017930 (250009AI) Organization: Rehabilitation & Correction - Operation Support CenterAgency Contact Name and Information: ************************** Unposting Date: Dec 28, 2025, 4:59:00 AMWork Location: DRC Central Office-Fran-ODOT 1980 West Broad Street Columbus 43223Primary Location: United States of America-OHIO-Franklin County-Columbus Compensation: 21.93Schedule: Full-time Classified Indicator: ClassifiedUnion: OCSEA Primary Job Skill: Records ManagementTechnical Skills: Computer Literacy, Clerical & Data Entry, Communications, Records ManagementProfessional Skills: Active Learning, Teamwork, Time Management, Written Communication Agency Overview Who We Are… Guided by a single mission “To reduce recidivism among those we touch,” the Ohio Department of Rehabilitation and Correction believes that everyone is capable of positive change. Our staff embrace these core values and serves as role models for pro-social behavior conveying an attitude of dignity and respect in the treatment of others. What We Do… The Ohio Department of Rehabilitation and Correction has been tasked with front line crime reduction through rehabilitative treatment and programming efforts provided in a safe, secure and humane correctional environment and effective community supervision. Our goal is to protect the public through helping individuals turn away from crime and become productive, contributing members of our communities, ensuring a safer Ohio for all Ohioans now and in the future. To learn more about our agency, please visit our website at **************** Are You Ready? We are thrilled to see that you are interested in beginning your career with the Ohio Department of Rehabilitation and Correction! Without a doubt, this will be the most rewarding and meaningful work you'll ever find with a work family that is second to none! Job Description· Requires considerable knowledge in records management in order to manage system for records retention and disposal· Prepare files and documents for scanning· Pull and scan inmate master records in response to public inquiries and requests from DRC/DPCS staff· Index documents stored on document imaging software (Onbase)· Prepares correspondence and records in response to public record requests· Prepare exemplification documents and certificate of inmate status· Operate microfilm equipment (e.g., paper converter, viewer, photocopier)· Operate scanning equipment· Inspects final product to assess quality, refills and replaces supplies in machines and clean adjust and performs routine maintenance on equipment· Responsible for working with service representatives on repairs of equipment· Verifies and researches inmate incarceration information on computers daily including use of RWARE, INTRA to locate and track file locations· May function as lead worker over clerical employees involved in records maintenance activities· Trains staff on procedures for maintenance and storage of records· Establishes due dates in responding to requests· Assist staff in resolving problems regarding equipment· Assists staff in responding to telephone calls, faxes and in-person inquiries from employees regarding printing, OnBase, or microfilm requests· Handles ingoing and outgoing mail· Explains procedures and answers questions· Inventories, orders, supplies and stocks shelves Performs other general clerical duties as assigned/directed by supervisor or designee. Why Work for the State of OhioAt the State of Ohio, we take care of the team that cares for Ohioans. We provide a variety of quality, competitive benefits to eligible full-time and part-time employees*. For a list of all the State of Ohio Benefits, visit our Total Rewards website! Our benefits package includes: Medical Coverage Free Dental, Vision and Basic Life Insurance premiums after completion of eligibility period Paid time off, including vacation, personal, sick leave and 11 paid holidays per year Childbirth, Adoption, and Foster Care leave Education and Development Opportunities (Employee Development Funds, Public Service Loan Forgiveness, and more) Public Retirement Systems (such as OPERS, STRS, SERS, and HPRS) & Optional Deferred Compensation (Ohio Deferred Compensation) *Benefits eligibility is dependent on a number of factors. The Agency Contact listed above will be able to provide specific benefits information for this position.QualificationsFormal education in English & arithmetic that includes reading & writing common vocabulary & fractions, decimals & percentages; 1 course or 3 mos. exp. in records management; 1 course or 3 mos. exp. in public relations or business communications with emphasis on writing letters & oral communication. -Or equivalent of Minimum Class Qualifications for Employment noted above. Job Skills: Records ManagementSupplemental InformationApplication Procedures: In order to be considered for this position, you must apply on-line through this posting website. (We no longer accept paper applications.) When completing your on-line Ohio Civil Service Application, be sure to clearly describe how you meet the minimum qualifications outlined on this job posting. We cannot give you credit for your qualifications, experience, education and training in the job selection process if you do not provide it in your on-line application.You can check the status of your application by signing into your profile on this website.We will communicate with you through the email you provided in your profile and job application. Be sure to check your email often.If you require a reasonable accommodation for the application process, please contact the Human Resources Office so proper arrangements can be made. Otherwise, you will be given specific instructions on requesting an accommodation if you are invited to an assessment and/or interview.The Ohio Department of Rehabilitation and Correction is a tobacco-free workplace.Pre-Employment Drug Testing:All final applicants tentatively selected for this position will be required to submit to urinalysis to test for illegal drug use prior to appointments. Testing will also be performed for the presence of marijuana. An applicant with a positive test shall not be offered employment unless the applicant submits medical documentation of legally prescribed medications or a recommendation for medical marijuana.Pre-Employment Background Investigation:The final applicant selected for the position will be required to undergo a criminal background check. An individual assessment of an applicant's prior criminal convictions will be made before excluding an applicant from consideration.The Ohio Department of Rehabilitation and Correction is prohibited from hiring: Individuals under a federal or state weapons disability if the position requires firearms certification/recertification and use;Individuals who have engaged in sexual abuse in a prison or other confinement facility; have been civilly or administratively adjudicated, or convicted of engaging or attempting to engage in sexual activity in the community facilitated by force, implied threats of force, or if the victim did not or was unable to consent; Individuals convicted of soliciting or providing support for an act of terrorism, terrorism, or money laundering to support terrorism; Individuals who have been convicted of or pled guilty to a felony where a direct correlation exists between the position and prior criminal behavior. ADA StatementOhio is a Disability Inclusion State and strives to be a model employer of individuals with disabilities. The State of Ohio is committed to providing access and inclusion and reasonable accommodation in its services, activities, programs and employment opportunities in accordance with the Americans with Disabilities Act (ADA) and other applicable laws.Drug-Free WorkplaceThe State of Ohio is a drug-free workplace which prohibits the use of marijuana (recreational marijuana/non-medical cannabis). Please note, this position may be subject to additional restrictions pursuant to the State of Ohio Drug-Free Workplace Policy (HR-39), and as outlined in the posting.$37k-51k yearly est. Auto-Apply 13h agoRecords Management Officer BORM 20017930
Dasstateoh
Ohio
Records Management Officer BORM 20017930 (250009AI) Organization: Rehabilitation & Correction - Operation Support CenterAgency Contact Name and Information: ************************** Unposting Date: Dec 28, 2025, 4:59:00 AMWork Location: DRC Central Office-Fran-ODOT 1980 West Broad Street Columbus 43223Primary Location: United States of America-OHIO-Franklin County Compensation: 21.93Schedule: Full-time Classified Indicator: ClassifiedUnion: OCSEA Primary Job Skill: Records ManagementTechnical Skills: Computer Literacy, Clerical & Data Entry, Communications, Records ManagementProfessional Skills: Active Learning, Teamwork, Time Management, Written Communication Agency Overview Who We Are… Guided by a single mission “To reduce recidivism among those we touch,” the Ohio Department of Rehabilitation and Correction believes that everyone is capable of positive change. Our staff embrace these core values and serves as role models for pro-social behavior conveying an attitude of dignity and respect in the treatment of others. What We Do… The Ohio Department of Rehabilitation and Correction has been tasked with front line crime reduction through rehabilitative treatment and programming efforts provided in a safe, secure and humane correctional environment and effective community supervision. Our goal is to protect the public through helping individuals turn away from crime and become productive, contributing members of our communities, ensuring a safer Ohio for all Ohioans now and in the future. To learn more about our agency, please visit our website at **************** Are You Ready? We are thrilled to see that you are interested in beginning your career with the Ohio Department of Rehabilitation and Correction! Without a doubt, this will be the most rewarding and meaningful work you'll ever find with a work family that is second to none! Job Duties· Requires considerable knowledge in records management in order to manage system for records retention and disposal· Prepare files and documents for scanning· Pull and scan inmate master records in response to public inquiries and requests from DRC/DPCS staff· Index documents stored on document imaging software (Onbase)· Prepares correspondence and records in response to public record requests· Prepare exemplification documents and certificate of inmate status· Operate microfilm equipment (e.g., paper converter, viewer, photocopier)· Operate scanning equipment· Inspects final product to assess quality, refills and replaces supplies in machines and clean adjust and performs routine maintenance on equipment· Responsible for working with service representatives on repairs of equipment· Verifies and researches inmate incarceration information on computers daily including use of RWARE, INTRA to locate and track file locations· May function as lead worker over clerical employees involved in records maintenance activities· Trains staff on procedures for maintenance and storage of records· Establishes due dates in responding to requests· Assist staff in resolving problems regarding equipment· Assists staff in responding to telephone calls, faxes and in-person inquiries from employees regarding printing, OnBase, or microfilm requests· Handles ingoing and outgoing mail· Explains procedures and answers questions· Inventories, orders, supplies and stocks shelves Performs other general clerical duties as assigned/directed by supervisor or designee. Why Work for the State of OhioAt the State of Ohio, we take care of the team that cares for Ohioans. We provide a variety of quality, competitive benefits to eligible full-time and part-time employees*. For a list of all the State of Ohio Benefits, visit our Total Rewards website! Our benefits package includes: Medical Coverage Free Dental, Vision and Basic Life Insurance premiums after completion of eligibility period Paid time off, including vacation, personal, sick leave and 11 paid holidays per year Childbirth, Adoption, and Foster Care leave Education and Development Opportunities (Employee Development Funds, Public Service Loan Forgiveness, and more) Public Retirement Systems (such as OPERS, STRS, SERS, and HPRS) & Optional Deferred Compensation (Ohio Deferred Compensation) *Benefits eligibility is dependent on a number of factors. The Agency Contact listed above will be able to provide specific benefits information for this position.QualificationsFormal education in English & arithmetic that includes reading & writing common vocabulary & fractions, decimals & percentages; 1 course or 3 mos. exp. in records management; 1 course or 3 mos. exp. in public relations or business communications with emphasis on writing letters & oral communication. -Or equivalent of Minimum Class Qualifications for Employment noted above. Job Skills: Records ManagementSupplemental InformationApplication Procedures: In order to be considered for this position, you must apply on-line through this posting website. (We no longer accept paper applications.) When completing your on-line Ohio Civil Service Application, be sure to clearly describe how you meet the minimum qualifications outlined on this job posting. We cannot give you credit for your qualifications, experience, education and training in the job selection process if you do not provide it in your on-line application.You can check the status of your application by signing into your profile on this website.We will communicate with you through the email you provided in your profile and job application. Be sure to check your email often.If you require a reasonable accommodation for the application process, please contact the Human Resources Office so proper arrangements can be made. Otherwise, you will be given specific instructions on requesting an accommodation if you are invited to an assessment and/or interview.The Ohio Department of Rehabilitation and Correction is a tobacco-free workplace.Pre-Employment Drug Testing:All final applicants tentatively selected for this position will be required to submit to urinalysis to test for illegal drug use prior to appointments. Testing will also be performed for the presence of marijuana. An applicant with a positive test shall not be offered employment unless the applicant submits medical documentation of legally prescribed medications or a recommendation for medical marijuana.Pre-Employment Background Investigation:The final applicant selected for the position will be required to undergo a criminal background check. An individual assessment of an applicant's prior criminal convictions will be made before excluding an applicant from consideration.The Ohio Department of Rehabilitation and Correction is prohibited from hiring: Individuals under a federal or state weapons disability if the position requires firearms certification/recertification and use;Individuals who have engaged in sexual abuse in a prison or other confinement facility; have been civilly or administratively adjudicated, or convicted of engaging or attempting to engage in sexual activity in the community facilitated by force, implied threats of force, or if the victim did not or was unable to consent; Individuals convicted of soliciting or providing support for an act of terrorism, terrorism, or money laundering to support terrorism; Individuals who have been convicted of or pled guilty to a felony where a direct correlation exists between the position and prior criminal behavior. ADA StatementOhio is a Disability Inclusion State and strives to be a model employer of individuals with disabilities. The State of Ohio is committed to providing access and inclusion and reasonable accommodation in its services, activities, programs and employment opportunities in accordance with the Americans with Disabilities Act (ADA) and other applicable laws.Drug-Free WorkplaceThe State of Ohio is a drug-free workplace which prohibits the use of marijuana (recreational marijuana/non-medical cannabis). Please note, this position may be subject to additional restrictions pursuant to the State of Ohio Drug-Free Workplace Policy (HR-39), and as outlined in the posting.$40k-61k yearly est. Auto-Apply 16h ago
