Virtual assistant jobs in Newton, MA

Pay range: $15.50-$16 hourly About Us ADESA, a Carvana-owned company, currently operates in over 50 locations throughout the US. Our auto auctions some up to 200 acres, provide a wide array of vehicle services including repair, reconditioning, and auction remarketing, and many of our sites serve as market hub distribution centers. Our inventory comprises hundreds of thousands of vehicles across North America from retail to commercial, OEM & more. We work in a service industry and embrace a "we" versus "I" culture - help others, and they will help you. Our industry is fun, fast-paced, and competitive - and filled with the best people who are passionate about what they do. We're excited about the future! As an industry leader, ADESA is poised for a multi-year expansion including huge investments in facilities, massive sales growth, and an ever-increasing inventory of vehicles! We are looking for great people who want to take this journey with us! Get a sneak peek into life at ADESA! Role and Team Reporting to the Lot Manager or other designated manager, assist with the outside functions to support lot movements and general operations to support auction activities before, during, and after sale day. Responsibilities Assist in assuring vehicle inventory is in the proper designated areas of the lot or shops. Apply appropriate numbering and tagging for lot and shop identification Locate, number and move vehicles to designated area on the Lot Confirm vehicle mileage, make year and VIN Communicate with shop and operations teams to ensure an efficient flow of inventory from vehicle check in, inspections, shops and auction sale line until vehicle is checked out Assist with physical inventory on a periodic basis Use electronic devices to scan inventory and record movement of vehicles on property Flag vehicles, add final stickers, mark numbers on windshield and place on spot for the sale Take photos of vehicles as needed Track missing units and assist with locating vehicles for customers Use PC to look up vehicle information and update vehicle data May ensure arbitrated units are restocked into inventory and proper announcements are made May identify and add/verify vehicle announcements and reports are accurate for pre-sale May make basic vehicle diagnostic determinations to determine if a vehicle needs to be moved to the Mechanic Shop May operate gas dollies, lock out tools, or jump packs May coordinate a sale lane on sale day Any other duties assigned by the designated manager Skills and Attributes Team player who can collaborate well with multiple departments, customers and vendors Strong customer service skills Proven ability to multitask while maintaining attention to detail Proven ability to manage deliverables and metrics against aggressive targets and timelines Qualifications High School diploma or GED preferred Automotive/auction experience preferred Ability to work in a fast-paced environment Effective interpersonal skills Hardworking, motivated team player Must be 18 years of age and have a valid driver's license that meets the requirements Able to safely drive a variety of make/model/sizes of vehicles Excellent verbal and written communication skills Proficiency with computer systems and applications ADESA Benefits and Perks Competitive Pay | Quality Benefits | Holiday and Paid Time Off | Education and Equipment Reimbursement Programs | Matching 401(k) | Career Path Opportunities | And More! Other Requirements To be able to do your job at ADESA, there are some basic requirements we want to share with you. Of course, we'll make any reasonable accommodations for those with disabilities to perform the essential functions of their jobs. The physical activity requirements of the position range from Light to Medium Physical Work. Constant - standing, watching, touching, listening, walking, talking Frequent - bending, stooping, kneeling, lifting, grasping, pushing, pulling Potential -running, jumping, yelling or other rapid or forceful movement in emergency situations Visual acuity requirements include color, depth perception and field of vision comparable to definitions for Clerical, Administrative, Machine Operators (including inspection) positions. Physical Working Conditions: This position is subject to both inside and outside environmental working conditions, including temperature changes, outside weather conditions, slightly elevated ambient noise levels, and minor atmospheric conditions affecting skin or respiratory systems, such as fumes, odors and dusts associated with internal and external service station/convenience food and petroleum dispensing operations. To be able to do your job at ADESA, you must be able to read, write, speak, and understand English. Of course, we'll make any reasonable accommodations for those with disabilities to perform the essential functions of their jobs. Legal Stuff Hiring is contingent on passing a complete background check. This role is not eligible for visa sponsorship. ADESA is an equal employment opportunity employer. All applicants receive consideration for employment without regard to race, color, religion, gender, sexual orientation, gender identity or expression, marital status, national origin, age, mental or physical disability, protected veteran status, or genetic information, or any other basis protected by applicable law. ADESA also prohibits harassment of applicants or employees based on any of these protected categories. Please note this job description is not designed to contain a comprehensive listing of activities, duties, or responsibilities that are required of the employee for this job. Duties, responsibilities, and activities may change at any time with or without notice.

Administrative Assistant to $55K - Join a Dynamic Research Environment! Our client, a renowned healthcare and research institution, is seeking an Administrative Assistant to provide essential support to leadership and team members in a fast-paced setting. This role involves managing complex calendars, coordinating meetings and travel, and assisting with grant preparation and document editing. The ideal candidate brings 2+ years of administrative experience and strong organizational and communication skills. Position Details: Location: Boston, MA Work Model: In-Office Degree: Required Responsibilities include managing busy calendars and scheduling meetings; coordinating domestic and international travel arrangements; organizing on-site and virtual events, including catering and logistics; assisting with grant applications and internal approval processes; preparing and editing correspondence, reports, and manuscripts; processing invoices and expense reports; maintaining office files and supply inventory; and providing backup support to other administrative staff as needed. The ideal candidate possesses proficiency in Microsoft Office Suite; excellent written and verbal communication skills; strong attention to detail and ability to prioritize tasks; experience handling confidential information with discretion; and the ability to work independently while supporting multiple stakeholders. Enjoy working in a collaborative environment with opportunities to contribute to impactful research projects and access to comprehensive benefits! Beacon Hill is an equal opportunity employer and individuals with disabilities and/or protected veterans are encouraged to apply. California residents: Qualified applications with arrest or conviction records will be considered for employment in accordance with the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act. If you would like to complete our voluntary self-identification form, please click here or copy and paste the following link into an open window in your browser: ***************************************** Completion of this form is voluntary and will not affect your opportunity for employment, or the terms or conditions of your employment. This form will be used for reporting purposes only and will be kept separate from all other records. Company Profile: Founded by industry leaders to set a new standard in search, career placement and flexible staffing, we deliver coordinated staffing solutions with unparalleled service, a commitment to project completion and success and a passion for innovation, creativity and continuous improvement. Our niche brands offer a complete suite of staffing services to emerging growth companies and the Fortune 500 across market sectors, career specialties/disciplines and industries. Over time, office locations, specialty practice areas and service offerings will be added to address ever changing constituent needs. Learn more about Beacon Hill and our specialty divisions, Beacon Hill Associates, Beacon Hill Financial, Beacon Hill HR, Beacon Hill Legal, Beacon Hill Life Sciences and Beacon Hill Technologies by visiting ************* Benefits Information: Beacon Hill offers a robust benefit package including, but not limited to, medical, dental, vision, and federal and state leave programs as required by applicable agency regulations to those that meet eligibility. Upon successfully being hired, details will be provided related to our benefit offerings. We look forward to working with you. Beacon Hill. Employing the Future (TM)

Job Title: Staff Assistant Pay Rate: $25/hr (W2) Duration: 3 Months Mode of Work: 100% Onsite Work Schedule: 1st shift - 35 hours/week We are seeking a Staff Assistant to provide administrative support to a research office. The role involves working independently on a wide range of administrative duties to support office operations and research activities. Key Responsibilities: Serve as the first point of contact for the office, greeting visitors, answering phones, and responding to general inquiries. Schedule meetings, manage calendars, and coordinate appointments for office staff and leadership. Prepare, proofread, and distribute routine correspondence, memos, reports, and other documents. Organize and maintain electronic and paper files for easy accessibility. Assist with travel arrangements, including booking and expense reporting. Order and monitor office supplies and equipment. Support planning and execution of office events, meetings, and workshops. Perform data entry, maintain databases, and prepare basic spreadsheets or presentations. Assist with onboarding new staff, including preparing materials and coordinating orientation schedules. Handle sensitive information with confidentiality and professionalism. Perform other related duties as assigned. Required Qualifications: High school diploma or equivalent; 3+ years of related experience (education beyond high school may count toward experience). Excellent written and verbal communication skills. Strong organizational abilities and attention to detail. Proficient in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint). Ability to prioritize tasks and manage time efficiently in a fast-paced environment. Professional demeanor and strong interpersonal skills. Ability to work independently and as part of a team. Commitment to confidentiality and discretion. Ability to successfully pass a background check. Working Conditions: May be required to sit and/or stand for long periods. Occasional overtime may be required.

Primary responsibilities include: 1. Answering incoming calls and directing them to the appropriate staff 2. Sorting and processing incoming and outgoing mail 3. Confidential records management and case copying 4. Welcoming/assisting guests to the office. This position requires some problem-solving skills to best assist the caller with the most appropriate staff member. A background record check is required for all DCF staff.

Administrative Assistant (Arabic-Speaking) A leading healthcare organization is seeking a detail-oriented and service-driven Administrative Assistant to support international patients coming to the United States for medical care. This role is ideal for someone who excels in administrative operations, enjoys helping others, and can provide culturally sensitive support to individuals and families navigating their care journey. Key Responsibilities Serve as the primary point of contact for international patients, providing warm, professional customer service throughout their visit. Manage scheduling, appointment coordination, and logistical support to ensure a seamless experience. Assist with intake documentation, registration, and maintaining accurate patient records. Communicate frequently with patients, medical staff, and internal teams to relay updates and coordinate next steps. Support general administrative functions, including drafting correspondence, data entry, filing, and organizing materials. Provide culturally appropriate service and language support for Arabic-speaking patients and families. Qualifications Fluency in Arabic (verbal) and English (verbal and written) is required. Previous experience in administrative support, customer service, or patient services preferred; healthcare setting experience is a plus. Excellent communication skills with a strong focus on hospitality and professionalism. Highly organized, resourceful, and able to manage multiple priorities in a fast-paced environment. Proficient with common office software (Microsoft Office, scheduling systems, etc.). Ability to maintain discretion and handle sensitive information with care. Requirements Will be required to provide 5 reference contacts before offer stage. Will be required to prove Arabic verbal fluency before offer stage. **Quoted hourly range does not guarantee the final hourly offer. Offers will be determined by variables such as years of experience, education level, etc. by the client.** **This job posting is being posted on a clients behalf by an agency. For confidentiality reasons, this is not the original/exact job description. One will be provided to candidates that are invited to interview with the client.**

Arthur Murray has transcended dancing since 1912. Through the years, dance has become popular not only through movies, but recently with TV show such as “Dancing with the Stars,” “So you think you can Dance,” and “America's got Talent.” Not to mention social media and Youtube. Today, our company continues to grow and modernize the art of dancing - From the Foxtrot and Waltz, Rock Swing & Hustle, the passionate Tango, and to the recent trend of Latin dances such as salsa, bachata, and merengue. The Arthur Murray Dance Studio of Cambridge is seeking charismatic individual to support the executives and studio in their day-to-day job responsibilities while demonstrating an ability to work independently and meet deadlines effectively. This is a unique role that combines back end studio operations along with "front of the house" new student management & sales, where you will help enroll new students in their foundation program and get them off to a great start in the studio. The role is two parts: New Student Associate: Front end sales to get new students enrolled on their foundation program Handle inquiry phone calls & correspondence to get new students scheduled New student information chats and enrollments to assist students development and involvement in the studio Manage team members with new student operations to ensure high quality experience Administrative Responsibilities include but are not limited to: Maintain studio schedule and accurate student records Accurate records of studio expenditures and operate within assigned budgets Communicate in timely and engaging manner with students through phone calls, email & text Create and update social media sites, advertisements, and weekly newsletters Communicate efficiently with students and clients including scheduling appointments. Oversee account receivables and maintain studio performance reports Deliver 5 star hospitality Qualifications: Written and verbal communication skills Sales skills Team Management & Organizational Ability Computer skills - MS Office, Google workplace, and Canva Potential Promotion to Office Manager role Job Type: Full Time Monday to Friday (1230pm-930pm). Occasional weekend events Pay Range: $40,000-$54,000 (depends on experience) Benefits: Employee discount Holiday/Sick Pay IRA contribution Supplemental pay types: Bonus pay Experience: Customer service: 1 year (Preferred) Work Location: One location

Coordinate the scheduling, notify customers of upcoming on-sites, email requests for information as needed, monitor email correspondence, publish an accurate status of each onsite event, and maintain a yearly calendar. This candidate will learn all aspects of processing calibration documents for both on-site and in-house calibrations, and must be willing to cover other positions when needed. Applicant must be a team player, who will be part of our customer service staff, utilizing our internal computer system and assuring customer satisfaction. Education and Requirements: Education - High school or equivalent Experience - Previous office experience required Must have excellent interpersonal and communication skills Must be organized and able to multi-task Must have excellent computer and/or Microsoft Office skills Must be proficient in Excel Generous benefits package including Health, Dental, Life and ADD insurance and 401K plan. Job Type: Full-time, 5 days per week (Monday-Friday) Expected hours: 40 per week All work performed at our Billerica, MA facility (no remote) Schedule: 8 hour day shift, Monday to Friday Starting rate: $23 - $25 per hour

Part-Time Office & Hospitality Coordinator Schedule: Monday-Friday, 8:00am - 12:00pm PM (25 hours per week) Pay - Rate: $30.00/hr The Part-Time Office & Hospitality Coordinator is responsible for ensuring a seamless, high-quality workplace experience for clients, associates, and guests. This role supports front-of-house operations without a traditional reception desk, including guest registration, conference room coordination, office supply management, vendor coordination, and general facilities support. The ideal candidate brings high energy, exceptional follow-up skills, strong relationship-building abilities, and a “white glove” hospitality mindset. They are comfortable working independently, providing updates to a remote leadership team, and serving as the on-site point of contact for daily office needs. Key Responsibilities Hospitality & Client Experience Deliver a memorable, professional, and welcoming hospitality experience for all clients, guests, and associates. Serve as the primary point of contact for all employee requests and onsite needs. Register and check in guests in coordination with the Security team. Conduct regular check-ins with associates and recap key needs or issues to the client and leadership team. Build strong relationships through proactive communication and dependable follow-up. Front-of-House Operations Manage guest registration and direct inquiries (no traditional reception desk). Answer and route company phone lines as needed. Ensure conference rooms are booked, set, maintained, and reset throughout the day. Office Operations & Administration Maintain general cleanliness and organization of office space, including kitchens, pantries, office supply areas, conference rooms, and shower rooms. Monitor, order, and restock office, pantry, and beverage supplies. Order office lunches on a regular basis. Sort and distribute daily mail. Facilities & Vendor Coordination Collaborate with vendors, building management, engineering, and facilities teams to address maintenance issues and ensure the office remains fully functional. Coordinate repairs, supply orders, and any third-party vendor needs related to office upkeep. Administrative Support Use Outlook and ticketing systems to manage requests, track tasks, and communicate updates. Run end-of-day reports and provide routine updates to remote managers. Assist with any additional reasonable administrative or hospitality-related tasks. Qualifications College degree preferred. Minimum 3 years of Office Coordinator, Receptionist, or Administrative Support experience. At least 2 years of experience in a client-facing corporate environment. Strong written and verbal communication skills (writing sample may be required). High-energy, polished, and hospitality-driven demeanor. Comfortable working independently and staying mobile throughout the space. Proficient with Outlook; experience using ticketing systems. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or status as a protected veteran.

Pride Health is looking a Administrative Support Specialist to support our client's medical facility which is Boston, MA Title: Administrative Support Specialist Rate : $20 to $23/hr Position Summary The Administrative Support Specialist will provide comprehensive administrative and clerical support to a team of four providers (3 MDs and 1 PA). This role involves patient scheduling, coordination of clinical activities, maintaining accurate records, and facilitating communication between patients, providers, and internal departments. The ideal candidate is organized, detail-oriented, and able to support a fast-paced clinical environment. Essential Responsibilities Communication & Front Desk Support Answer and screen incoming telephone calls, take accurate messages, or direct calls appropriately. Greet and assist patients, families, visitors, and staff. Provide timely, clear, and accurate information within the scope of authority. Scheduling & Patient Coordination Update patient demographics and insurance details; obtain specialist referrals as needed. Schedule, reschedule, and confirm patient appointments using scheduling tools. Coordinate ancillary appointments and procedures with hospital departments. Clinical Support & Record Management Obtain necessary patient information from referral sources. Prepare, maintain, and organize patient records for clinical activities. Act as a liaison with other departments and external parties in a professional and supportive manner. Handle confidential information responsibly and communicate relevant policies as needed. Billing & Financial Responsibilities Collect co-payments at point-of-service. Process billing tickets accurately and forward them to billing staff per protocol. Reconcile daily collections following established procedures. Provider Calendar & Documentation Support Manage provider clinical and administrative schedules. Type correspondence, manuscripts, letters, and patient notes as required. Support documentation in clinical computer systems and prepare routine reports. Appointment Communication Notify, confirm, and remind patients of upcoming appointments (consultations, follow-ups, simulations) via phone or mail. Authorization Management Obtain authorizations for radiologic exams as required. General Administrative Duties Sort, copy, file, and distribute incoming and outgoing correspondence and mail. Provide backup support for these tasks in the absence of the Administrative Assistant I (AAI). Special Projects & Process Improvement Participate in special projects and contribute to process improvement initiatives as assigned. Required Qualifications Education: High School diploma or GED required; Associate's degree preferred. Experience: 1-3 years of related work experience in an administrative or healthcare setting. Technical Skills: Proficiency with computer systems, including web-based applications and Microsoft Office (Outlook, Word, Excel, PowerPoint, Access). Benefits Pride Global offers eligible employees comprehensive healthcare coverage (medical, dental, and vision plans), supplemental coverage (accident insurance, critical illness insurance, and hospital indemnity), 401(k)-retirement savings, life & disability insurance, an employee assistance program, legal support, auto, home insurance, pet insurance, and employee discounts with preferred vendors. Equal Opportunity Employer As a certified minority-owned business, Pride Global and its affiliates - including Russell Tobin, Pride Health, and Pride Now - are committed to creating a diverse environment and are proud to be an equal-opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, gender, gender identity or expression, sexual orientation, national origin, genetics, pregnancy, disability, age, veteran status, or other characteristics.

Administrative Assistant Contract at least 4 months with potential for extension Hybrid/Onsite at minimum 2 days a week in Marlborough, MA Hourly rate: $23.00-26.00/hr Must have: 3 years+ Admin experience at companies with over 500 employees Excel Word Powerpoint Outlook Expense management Administrative Assistant The Administrative Assistant will provide comprehensive support to leadership team, ensuring smooth operations and efficient coordination across a variety of administrative functions. This role requires strong organizational skills, discretion, and the ability to handle confidential and complex matters with professionalism. Key Responsibilities: Manage multiple calendars, schedule meetings, and coordinate logistics. Arrange travel itineraries, process expenses, and support timekeeping. Serve as a point of contact for internal and external inquiries, resolving issues with tact and involving cross-functional partners as needed. Maintain filing systems, records, supplies, and office organization. Coordinate meetings, trainings, and conferences, including catering, room setup, equipment, and follow-up. Assist with onboarding logistics such as ordering supplies and equipment. Provide back-up coverage and general support for other administrative staff as needed. Review and refine processes, recommending improvements to enhance efficiency. #AFHR

📍 Downtown Boston - Financial District We are a fast-growing AI language technology startup seeking a reliable and proactive Administrative Assistant to support our management team and keep our office running smoothly. This is a great opportunity for someone who is organized, resourceful, and enjoys working in a professional, dynamic environment with the flexibility of a part-time schedule. A proactive, creative, and high-energy approach will be especially valued. What You'll Do Provide office administration and executive support Manage scheduling, travel arrangements, and phone calls Assist with bookkeeping and basic accounting tasks Help coordinate events, meetings, and occasional candidate screenings Support annual tradeshows, marketing events, and special projects Any other tasks assigned to What We're Looking For Proven experience as an Admin/Executive/HR Assistant Proficiency in Microsoft Excel; tech-savvy Strong organizational, communication, and problem-solving skills Outgoing, professional, and independent, with good writing ability Second language preferred | Associate degree or higher What We Offer Modern office in Boston's Financial District Stable Monday to Thursday weekly schedule A meaningful role in a supportive, growing team

Administrative Specialist II Interview Format: A brief MS Team interview, looking to onboard ASAP Mission: We are seeking an Administrative Specialist to support a United States Coast Guard unit in the Providence, RI metro area. Role Overview: Performs office admin, contract admin, and facility operation activities. Assists in all business, cost containment, and accounting activities. Provides cost control advice to management. Prepares correspondence and maintains filing and tracking system for easy retrieval. Maintains calendar of management activity. Assists in preparing management progress reports. Review Real Property Leases, CAD drawings, Land Surveys, Deeds, Transfer of Sale documents of assets including, Buildings, Houses, Aids to Navigation (ATONs) and Easements. Add new Ingrants into USCG Real Property system of record (SAM) using corresponding data from Lease agreement and all relevant acquisition documentation. Verify Lease start/end dates, renewal options, Lessor/Grantor info and monthly rental amounts are accurate in the system of record based on supporting documentation. Review and update Ingrants in SAM to reflect current Real Property Specialist (RPS) assignment according to area of responsibility (AOR). Run various ad-hoc reports for Ingrants in SAM in support of further analysis. Organize CEU Miami's SharePoint & Teams Document Library for ease of use and access. Review checklist to gather materials needed for tracking and organizing, lease agreements, construction and planning documents, site photos, email correspondence and all acquisition documents. Verify active Ingrants have accurate OPFAC and Lessor/Grantor info. Confirm leases are paid timely. Identify areas for process improvement and coordinate with Deloitte team members to implement change. Requirements: 2-5 years of experience Attention to detail and ability to manage high-volume, deadline-driven tasks. Extremely organized with effective communication skills. Can pick up the CAD experience (experience with this would be a big plus) Have to be willing to research and dig for their questions; sometimes this information is difficult to find Internal audit background would be helpful Good worker, attention to detail, can manage own work Degree preferred, not required

Variantyx is a technology-driven precision medicine company providing state-of-the-art diagnostic solutions for the rare genetic disorders and reproductive genetics markets, and treatment optimization in oncology. Our proprietary whole genome analysis platform allows us to better understand a person's genetic makeup, leading to unmatched diagnostic capabilities and improved personalized treatment recommendations. visit our website: ****************** Role Description We are seeking an entry-level Specimen Processing Assistant to support our diagnostic laboratory team at our on-site facility in Framingham, MA. This full-time role involves receiving, processing, and organizing biological specimens, ensuring adherence to laboratory protocols and quality standards. Additional responsibilities include maintaining accurate records, utilizing laboratory tools and software, and collaborating with colleagues to streamline workflows and uphold compliance. Saturday shift coverage required. Position Duties & Responsibilities: Receive and triage all patient specimens for testing. Accession and manage patient information within the LIMS. Collaborates with clinical Coordinators to verify missing patient/sample information. Biobanking: sorts samples and distributes them to the appropriate storage. Maintains designated laboratory equipment. Prepares samples for processing. Uses various laboratory computer systems for labeling, inquiry, results as needed. Disposes of bio-hazardous and chemical waste in the accessioning room. Assists with department quality and process improvement projects. Sets up supplies for the assigned work area Discards specimens as needed. Upholds all CLIA, CAP, NYS and other state regulations, as required. Call patients to verify and confirm personal information to identify samples Ensure accuracy of patient details in the lab's database, and update any discrepancies or changes. Update and document patient records in the Salesforce system Follow all HIPAA guidelines and confidentiality protocols to protect patient information at all times. Education & Skills: High School degree Great organizational skills Clear and effective Communication skills Multitasking skills Must be able to speak/read/write in English Detail Oriented

People Team Coordinator Join our client-a dynamic leader in real estate investments- as a People Team Coordinator and become an integral part of a forward-thinking organization dedicated to innovation and community-building. In this key role, you will serve as the welcoming face of the office, expertly managing front desk operations and supporting various administrative functions. If you thrive in a vibrant environment where attention to detail, professionalism, and a personable demeanor are valued, this opportunity offers you the chance to contribute to a groundbreaking company. Responsibilities: Serve as the primary point of contact for visitors, vendors, and residents, ensuring a warm and professional reception experience. Coordinate office entry systems, including intercom and access control, to facilitate seamless visitors' flow. Assist with scheduling meetings, catering arrangements, and event setups to support office functions. Maintain a clean, organized front desk and communal areas, ensuring a professional environment. Respond promptly to inquiries and direct calls or messages with clarity and professionalism. Support general office operations and contribute to a positive workplace ambiance. Demonstrate proactive problem-solving skills by independently addressing day-to-day office needs and issues. Requirements: 1-2 years of office administration or relevant customer-facing experience. Outgoing, personable, and able to engage effectively with diverse visitors and team members; hospitality background is a plus. Excellent verbal and written communication skills. Highly organized with keen attention to detail and strong multitasking abilities. Professional, polished, and reliable; self-motivated with a service-oriented mindset. Proficiency in Google Suite and Slack (training provided). Delegates flexibility and creativity in solving problems quickly and efficiently. High school diploma or equivalent required; degree is not mandatory. Our Commitment to Inclusion & Belonging The Hollister Group is an equal opportunity employer. We welcome and encourage applications from people who are under-represented in their respective occupation or position.

Job Details Leominster - Leominster, MA $20.00 - $25.00 HourlyDescription Fabricator Assistant DEPARTMENT: Manufacturing Support JOB TYPE: Full-Time REPORTS TO: Jason Truscott SHIFT: 1st Shift HOURS: 7:00 AM - 3:30 PM Responsibilities • Fabricator/Repairs - AIS is looking for a Fabricator Assistant to work on factory support projects. This includes fabrication of new items as well as repair and upkeep of existing ones. Basic competency with hand tools, common power tools (sanders, drills, saws), cutting, metal fabrication, and blueprint reading is required. Must be able to work independently given initial instruction. • Use of common power and hand tools. • May be required to work off-hours or weekends at times. • Fork truck and scissor lift operation. • Ability to work at heights safely. • Must be able to handle multiple tasks. • Ability to work as a team to support the primary welder/fabricator. • Willingness to learn new skills (welding, more advanced fabrication). • Support factory projects of all types. • Spanish and English speaking a plus. • Some outside work may be required. • Must be able to lift 50 lbs comfortably. • Must have a demonstrated history of working safely around others as a team. At AIS, we have a strong set of values that guide our business and help us align with our customers. We listen to our Customers. We rely on our Employees. We honor Integrity. We embrace Continuous Learning. We lead with Design. We create Value. We work to make the World better. EEO/AA Statement As an EEO/AA employer, AIS will not discriminate in its employment practices due to an applicant's race, color, sex, pregnancy, national origin, ancestry, citizenship, sexual orientation, gender identity or expression, protected genetic information, age, disability, marital status, veteran status, religion, height, weight, other protected group status, or any other basis protected by the laws where we employ people. This organization participates in E-Verify Employment Eligibility Verification. AIS is a Federal Contractor and required to comply with Executive Order 14042. This means that all employees of AIS must (a) be vaccinated, (b) have a medical exemption, or (c) have a religious, moral or ethical exemption that meets EEOC requirements. As a condition of employment, you must meet one of these three requirements at the time of hire or within 60 days of your initial employment date. DISCLAIMER The above statements are intended to describe the general nature and level of work being performed by members assigned to this classification. They are not intended to be construed as an exhaustive list of all responsibilities, duties, and skills required of personnel so classified.

We are looking for a responsible and resourceful virtual assistant to join our team. Working remotely, or onsite you will organize and update files, answer calls and emails, and assist in creating presentations, sales materials, technical documents and installation and usage instructions for our family of products. The ideal candidate should be tech-savvy, able to communicate through multiple channels, and super organized. Virtual Assistant Duties and Responsibilities Answer and direct phone calls; organize correspondence and answer emails Prepare and organize databases and reports Manage social media accounts and replies Handle confidential employer and client information Take notes or transcribe meetings Schedule meetings and arrange employers calendar; schedule meeting spaces and conference rooms Present excellent customer-service skills to customers and clients Manage filing systems, update records, and organize documentation Prepare and create PowerPoint presentations and materials as needed; research materials and sources for presentations Virtual Assistant Requirements and Qualifications High school diploma or equivalent; Associate or Bachelors degree preferred Proficient computer skills, including Microsoft Office Suite (Word, PowerPoint, and Excel) Experience with Google Docs, cloud services, and other technology tools Knowledgeable in technology to communicate via computer, smartphone, or text Highly organized and able to multitask and work well with fast-paced directions and instructions Able to manage time effectively and efficiently Able to organize and manage large amounts of files, tasks, schedules, and information Self-directed and able to work without supervision Excellent verbal and written communication skills Strong customer service and presentation skills Able to work nights, weekends, extended hours, and holidays as needed Two years previous experience handling assistant or administrative responsibilities, or experience in customer service or related field preferred.

We are looking for a responsible and resourceful virtual assistant to join our team. Working remotely, or onsite you will organize and update files, answer calls and emails, and assist in creating presentations, sales materials, technical documents and installation and usage instructions for our family of products. The ideal candidate should be tech-savvy, able to communicate through multiple channels, and super organized. Virtual Assistant Duties and Responsibilities Answer and direct phone calls; organize correspondence and answer emails Prepare and organize databases and reports Manage social media accounts and replies Handle confidential employer and client information Take notes or transcribe meetings Schedule meetings and arrange employers calendar; schedule meeting spaces and conference rooms Present excellent customer-service skills to customers and clients Manage filing systems, update records, and organize documentation Prepare and create PowerPoint presentations and materials as needed; research materials and sources for presentations Virtual Assistant Requirements and Qualifications High school diploma or equivalent; Associate or Bachelors degree preferred Proficient computer skills, including Microsoft Office Suite (Word, PowerPoint, and Excel) Experience with Google Docs, cloud services, and other technology tools Knowledgeable in technology to communicate via computer, smartphone, or text Highly organized and able to multitask and work well with fast-paced directions and instructions Able to manage time effectively and efficiently Able to organize and manage large amounts of files, tasks, schedules, and information Self-directed and able to work without supervision Excellent verbal and written communication skills Strong customer service and presentation skills Able to work nights, weekends, extended hours, and holidays as needed Two years previous experience handling assistant or administrative responsibilities, or experience in customer service or related field preferred.

The Assistant (Legal Secretary) is responsible for providing support for assigned attorneys and/or senior management performing a variety of legal secretarial and administrative duties. Responsibilities Answer multiple phone lines; screen and direct calls them as appropriate Maintain calendars, schedule meetings, and arrange conference/teleconference calls Make arrangements for travel, transportation and accommodations via Internet and/or through the Firm's travel department Process expenses through Firm expense application (Chrome River) Prepare attorney diaries through Firm diary application (Intapp) Utilize various office machines to transmit data, print, duplicate, fax and PDF Create and maintain attorney files using alphanumeric systems Coordinate with Conference Services when scheduling meetings for room reservations, food/beverages and audio/visual equipment needs Prepare and process client bills, working closely with Billing department Create, revise and proofread letters and various legal documents Provide backup coverage for other assistants and receptionists Perform other duties as assigned Required Skills Ability to effectively present information verbally and in writing Ability to type 50+ wpm; skilled typing ability and knowledge of personal computers, software, and related applications Proficiency in Microsoft Word and Excel Basic math skills: addition, subtraction, multiplication, division Strong attention to detail Must be able to work collaboratively in a team environment Ability to use diplomacy and discretion in relaying information Can organize, prioritize, plan and multi-task work activities, with the ability to effectively meet deadlines in a high-pressure environment Preferred Skills Basic knowledge of Microsoft PowerPoint Preferred Experience 3 to 4 years of administrative experience in an office or professional services setting Required Education High School diploma or GED equivalent Preferred Education Four-year college degree Salary Information MA Only: The estimated base salary range for this position is $80,000 to $100,000 at the time of posting. The actual salary offered will depend on a variety of factors, including without limitation, the qualifications of the individual applicant for the position, years of relevant experience, level of education attained, certifications or other professional licenses held, and if applicable, the location in which the applicant lives and/or from which they will be performing the job. This role is non-exempt meaning it is overtime pay eligible. Simpson Thacher will not sponsor applicants for work visas for this position. Privacy Notice For information about how Simpson Thacher & Bartlett LLP collects and processes your personal information, please refer to our Privacy Notice available at ******************************************** Simpson Thacher & Bartlett is committed to a collegial work environment in which all individuals are treated with respect and dignity. The Firm prohibits discrimination or harassment based upon race, color, religion, gender, gender identity or expression, age, national origin, citizenship status, disability, marital or partnership status, sexual orientation, veteran's status or any other legally protected status. This Policy pertains to every aspect of an individual's relationship with the Firm, including but not limited to recruitment, hiring, compensation, benefits, training and development, promotion, transfer, discipline, termination, and all other privileges, terms and conditions of employment. #LI-Hybrid

This role provides diagnostic and interventional radiology services to patients of all ages by assessing patient needs, performing procedures under physician supervision, and communicating clinical findings. It also involves interdisciplinary collaboration, education of trainees, and leadership in quality improvement and patient care initiatives within the radiology department. New hires may be eligible for a sign on bonus of up to $15,000.00 Key Responsibilities * Assess and prepare patients for radiologic procedures, including evaluating exam appropriateness, reviewing medical history, obtaining consent, and coordinating with referring providers. * Perform diagnostic and interventional radiology procedures under the supervision of a radiologist, following established protocols and scope of practice. * Document and communicate clinical findings, making initial observations and ensuring timely, accurate communication with interpreting physicians and care teams. * Support education and clinical practice development, collaborating with colleagues and training medical students, residents, and fellows. * Lead and participate in quality improvement and patient care initiatives within the radiology division to enhance service delivery and outcomes. Minimum Requirements Education * Master's degree* * Bachelor's degree meets the education requirement for individuals who started earning their R.R.A. certification before Jan. 1, 2023 Experience * A minimum of 2 years of experience as a Rad Tech Certifications/License * Certification by the Certification Board of Radiologist Assistants (ARRT R.R.A) * BLS and ACLS certifications * MA Radiologist Assistant License The posted pay range is Boston Children's reasonable and good-faith expectation for this pay at the time of posting. Any base pay offer provided depends on skills, experience, education, certifications, and a variety of other job-related factors. Base pay is one part of a comprehensive benefits package that includes flexible schedules, affordable health, vision and dental insurance, child care and student loan subsidies, generous levels of time off, 403(b) Retirement Savings plan, Pension, Tuition and certain License and Certification Reimbursement, cell phone plan discounts and discounted rates on T-passes. Experience the benefits of passion and teamwork.