What is a document specialist's job description?

Question

Zippia Team · Accepted Answer

A document specialist's job description is an administrative role focused on the management of office documents. Common responsibilities of a document specialist include organizing an archiving system, retrieving documents upon request, and outlining a long-term storage strategy.

Common types of responsibilities found in job descriptions for document specialists:

Organizing an archiving system.
Labeling, sorting, and categorizing documents for ease of use.
Retrieving documents upon request.
Outlining a long-term storage strategy.
Adhering to regulatory requirements.
Working with colleagues to ensure consistency of documentation practice across the company.
Training employees on efficient documentation usage.
Assisting with both internal and external audits.
Ensuring documentation integrity.
Controlling access to documents.
Removing documents that are obsolete.
Utilizing storage software and applications for electronic filing.
Performing transcription and conversion work.
Proofreading documents upon request.