How to hire a billing consultant

How to hire a billing consultant, step by step

Here's a step-by-step billing consultant hiring guide:

• Step 1: Identify your hiring needs
• Step 2: Create an ideal candidate profile
• Step 3: Make a budget
• Step 4: Write a billing consultant job description
• Step 5: Post your job
• Step 6: Interview candidates
• Step 7: Send a job offer and onboard your new billing consultant
• Step 8: Go through the hiring process checklist

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1. Identify your hiring needs

   The billing consultant hiring process starts by determining what type of worker you actually need. Certain roles might require a full-time employee, whereas part-time workers or contractors can do others.

   Determine employee vs contractor status

   Is the person you're thinking of hiring a US citizen or green card holder?

   Yes

   No

   You should also consider the ideal background you'd like them a billing consultant to have before you start to hire. For example, what industry or field would you like them to have experience in, what level of seniority or education does the job require, and how much it'll cost to hire a billing consultant that fits the bill.

   The following list breaks down different types of billing consultants and their corresponding salaries.

   Type of Billing Consultant	Description	Hourly rate
   Billing Consultant	Financial clerks do administrative work for many types of organizations. They keep records, help customers, and carry out financial transactions.	$36-57
   Account Representative	Account representatives are employees who manage client accounts and act as the main contact of the clients they are handling. They maintain existing accounts by updating client details regularly... Show more	$12-24
   Insurance Clerk	An insurance clerk usually works to process insurance, reinstatement, changes, or cancellations for a company or an individual account. They are responsible for monitoring, processing, and organizing different insurance claims for a client... Show more	$12-18

   Show more

2. Create an ideal candidate profile

   Common skills:

   • Patients
   • Medicaid
   • Billing Procedures
   • Medical Claims
   • Patient Accounts
   • Medical Billing Software
   • Billing System
   • Accounts Receivables
   • EMR
   • Overdue Accounts
   • Insurance Verification
   • Billing Data
   • EHR
   • Billing Process

   Check all skills

   Responsibilities:

   • Manage software programs for MSP accounts, monthly billing and EMC file transfers to Medicare.
   • Register incoming patients, verify demographics as well as insurance verification.
   • Research and determine the viability of collections on all Medicaid accounts receivables.
   • Audit EMR system and correct ICD-9 coding errors.
   • Review EOB's, and apply payments to the patient's accounts, making applicable adjustments.
   • Contact insurance carrier directly, review eob's, reviewing medical records, denials, write appeals.

   More billing consultant duties

3. Make a budget

   Including a salary range in your billing consultant job description helps attract top candidates to the position. A billing consultant salary can be affected by several factors, such as geography, experience, seniority, certifications, and the prestige of the hiring company.

   For example, the average salary for a billing consultant in Nebraska may be lower than in Maryland, and an entry-level billing consultant usually earns less than a senior-level billing consultant. Additionally, a billing consultant with certifications may command a higher salary, and working for a well-known company or start-up may also impact an employee's pay.

   Average billing consultant salary

   $94,948yearly

   $45.65 hourly rate

   ---

   Entry-level billing consultant salary

   $75,000 yearly salary

   Updated December 16, 2025

   Average billing consultant salary by state

   Rank	State	Avg. salary	Hourly rate
   1	District of Columbia	$129,471	$62
   2	Maryland	$111,641	$54
   3	Massachusetts	$109,552	$53
   4	New York	$108,835	$52
   5	Pennsylvania	$106,710	$51
   6	California	$100,410	$48
   7	Connecticut	$99,405	$48
   8	Michigan	$99,305	$48
   9	Arizona	$99,139	$48
   10	Illinois	$97,203	$47
   11	Texas	$96,065	$46
   12	Washington	$94,746	$46
   13	Ohio	$93,832	$45
   14	Nevada	$91,928	$44
   15	Wisconsin	$91,525	$44
   16	Virginia	$90,444	$43
   17	North Carolina	$90,384	$43
   18	Georgia	$88,156	$42
   19	Minnesota	$88,014	$42
   20	Florida	$85,897	$41

   Average billing consultant salary by company

   Company

   Rank	Company	Average salary	Hourly rate	Job openings
   1	Slalom	$109,993	$52.88
   2	Control Risks	$96,879	$46.58
   3	Synthesis Systems	$95,272	$45.80
   4	USM Business Systems	$95,068	$45.71
   5	Health IQ	$94,683	$45.52
   6	CVS Health	$94,655	$45.51	21
   7	Avertra	$94,639	$45.50
   8	Verizon Communications	$94,535	$45.45
   9	Accenture	$89,938	$43.24	22
   10	Northern Trust	$89,401	$42.98
   11	Mastech Digital	$87,118	$41.88
   12	Ernst & Young	$86,901	$41.78
   13	Cognizant	$84,339	$40.55	53
   14	Tech Data	$79,824	$38.38
   15	C-Vision	$79,594	$38.27
   16	Huntsville Hospital	$72,430	$34.82	3

4. Writing a billing consultant job description

   A billing consultant job description should include a summary of the role, required skills, and a list of responsibilities. It's also good to include a salary range and the first name of the hiring manager. Below, you can find an example of a billing consultant job description:

   Billing consultant job description example

   At Health IQ, our vision is to ensure that the 1.5B seniors live their golden years better than the previous generations. We believe in rewarding the health conscious through savings, literacy, and educational tools.
   
   We are a diverse and innovative group of individuals who thrive on big data and proven results. Our approach has enabled us to grow from roughly 200 to 900+ employees over the last year and we expect continued growth and opportunities. If you believe that being health conscious can improve lives and want to make a tangible difference through your work, then you'll love what we're doing at Health IQ – apply and join the team!
   
   Provide subject matter expertise in the following areas, with focus on Medicare Advantage insurance plans:
   
   Insurance coverage for patient benefits and needs across a spectrum of chronic medical conditions, including out-of-pocket costs, maximum benefit, and coverage frequency
   
   Overcoming pain points in patient's journey to obtain insurance approval for specific patient benefits and needs, including need for referrals and pre-authorizations
   
   Insurance plan comparison frameworks to provide patients with the robust coverage while minimizing out-of-pocket costs
   C-SNP and D-SNP insurance plan coverage and solutions Skills 3+ years working in the medical billing department of physician offices and/or hospitals, with strong preference for experience working in multiple specialties affecting the older adult population Demonstrated expertise in Medicare Advantage plan coverage and reimbursement Knowledge with ICD-10, CPT, and revenue codes Experience working with CMS benefit databases such as HPMS and PBP a plus To make the world a healthier place, we started in our backyard. We created a health-conscious environment that allows each of our employees to reach their personal health goals. Below are a few of the employee-led programs that make working at Health IQ truly unique. Career Growth As a rapidly growing company, new opportunities for growth and development continue to become available. We believe in promoting from within, and look to reward high performing employees with new opportunities. Celebration We believe the key is to celebrate those who have improved their health rather than cajole those who haven't. We look for employees who take this positive and optimistic view in their work lives. Service to Seniors Our whole mission and vision is to serve seniors to improve their health. We want employees who believe true happiness comes from being in service to others. We call these employees Health Heroes. Personal Responsibility We believe that only you can make the decision to improve your own health and no one else can do this for you. We look for employees that tend to do the same. Excellent benefits Competitive rates for our employees' costs toward medical, dental and vision insurance. We offer a 401K, and pay 100% of your life insurance benefit option! We also offer various Flexible Spending Account (FSA) benefits to meet you and/or your families needs. Only full-time employees are eligible for benefits. Join a Remote-first Culture Our flexible, totally remote environment allows us to hire top talent throughout the U.S. The world has changed, and we've learned that being in an office is no longer the best way for our employees and our company to thrive.

   Copy this example

   

5. Post your job

   There are a few common ways to find billing consultants for your business:

   • Promoting internally or recruiting from your existing workforce.
   • Ask for referrals from friends, family members, and current employees.
   • Attend job fairs at local colleges to meet candidates with the right educational background.
   • Use social media platforms like LinkedIn, Facebook, and Twitter to recruit passive job-seekers.

   Post your job online:

   • Post your billing consultant job on Zippia to find and attract quality billing consultant candidates.
   • Use niche websites such as efinancialcareers, financialjobsweb.com, careerbank, financial job bank.
   • Post a job on free websites.

6. Interview candidates

   Recruiting billing consultants requires you to bring your A-game to the interview process. The first interview should introduce the company and the role to the candidate as much as they present their background experience and reasons for applying for the job. During later interviews, you can go into more detail about the technical details of the job and ask behavioral questions to gauge how they'd fit into your current company culture.

   You should also ask about candidates' unique skills and talents to see if they match the ideal candidate profile you developed earlier. Candidates good enough for the next step can complete the technical interview.

   The right interview questions can help you assess a candidate's hard skills, behavioral intelligence, and soft skills.

7. Send a job offer and onboard your new billing consultant

   Once you've found the billing consultant candidate you'd like to hire, it's time to write an offer letter. This should include an explicit job offer that includes the salary and the details of any other perks. Qualified candidates might be looking at multiple positions, so your offer must be competitive if you like the candidate. Also, be prepared for a negotiation stage, as candidates may way want to tweak the details of your initial offer. Once you've settled on these details, you can draft a contract to formalize your agreement.

   It's also important to follow up with applicants who do not get the job with an email letting them know that the position is filled.

   To prepare for the new employee's start date, you can create an onboarding schedule and complete any necessary paperwork, such as employee action forms and onboarding documents like I-9 forms, benefits enrollment, and federal and state tax forms. Human Resources should also ensure that a new employee file is created.

8. Go through the hiring process checklist

   • Determine employee type (full-time, part-time, contractor, etc.)
   • Submit a job requisition form to the HR department
   • Define job responsibilities and requirements
   • Establish budget and timeline
   • Determine hiring decision makers for the role
   • Write job description
   • Post job on job boards, company website, etc.
   • Promote the job internally
   • Process applications through applicant tracking system
   • Review resumes and cover letters
   • Shortlist candidates for screening
   • Hold phone/virtual interview screening with first round of candidates
   • Conduct in-person interviews with top candidates from first round
   • Score candidates based on weighted criteria (e.g., experience, education, background, cultural fit, skill set, etc.)
   • Conduct background checks on top candidates
   • Check references of top candidates
   • Consult with HR and hiring decision makers on job offer specifics
   • Extend offer to top candidate(s)
   • Receive formal job offer acceptance and signed employment contract
   • Inform other candidates that the position has been filled
   • Set and communicate onboarding schedule to new hire(s)
   • Complete new hire paperwork (i9, benefits enrollment, tax forms, etc.)

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