Practice Assistant
Branch office administrator job in Seattle, WA
Temporary Practice Assistant | Seattle, WA | Onsite | Full-Time (Temporary) | Immediate Start
We are supporting a confidential Seattle law firm that is seeking a Temporary Practice Assistant to join their growing team immediately. This role supports multiple attorneys and provides high-level legal administrative and secretarial assistance in a collaborative, team-oriented environment. Depending on performance and office needs, this position may have the potential to convert to a permanent role.
Key Responsibilities
Prepare and process correspondence, memoranda, and complex legal documents using word processing and document management tools
Draft routine cover letters and documents; proofread for formatting, spelling, grammar, and accuracy
Prepare revisions and redlines as directed; prepare documents for e-filing as needed
Review, route, and process incoming and outgoing mail and fax communications, ensuring exhibits and enclosures are included
Maintain attorney calendars, including meetings, deadlines, and client-related activities
Maintain paper and electronic files in compliance with internal policies
Prepare attorney time entries and submit timely; prepare expense and disbursement requests
Prepare billing-related letters and coordinate billing matters with the billing team
Support new matter documents; phones; scheduling; conference rooms and meals; travel arrangements and expense reports
Proactively anticipate attorney needs, plan ahead, and meet deadlines
Provide backup support as needed, including occasional front desk coverage depending on office needs
May assist with mentoring new staff and piloting new software (as needed)
Qualifications
4+ years of experience as a practice assistant or legal secretary
Knowledge of legal terminology, legal documents, and legal processes
Accurate typing speed of 70 WPM+
Strong MS Office proficiency and comfort with document management, time entry, e-filing, and database tools
Excellent communication skills and strong proofreading skills
Strong organization, calendaring, and time management skills
Reliable, predictable attendance
Beacon Hill is an equal opportunity employer and individuals with disabilities and or protected veterans are encouraged to apply.
California residents: Qualified applications with arrest or conviction records will be considered for employment in accordance with the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act.
If you would like to complete our voluntary self identification form, please click here or paste this link: ************************************************
Completion of this form is voluntary and will not affect your opportunity for employment.
Physician Assistant / Pain Management / Washington / Permanent / Physician Assistant - Pain Management
Branch office administrator job in Enetai, WA
You Belong Here. At MultiCare, we strive to offer a true sense of belonging for all our employees. Across our health care network, you will find a dynamic range of meaningful careers, opportunities for growth, safe workplaces, and flexible schedules. We are connected by our mission - partnering and healing for a healthy future - and dedicated to the health and well-being of the communities we serve. FTE: 1.0, Shift: Days, Schedule: Monday - Friday Annual Salary: $140,000.
Administrative Assistant
Branch office administrator job in Bellevue, WA
We are hiring an Administrative Assistant to join a top consumer goods company in their Bellevue, WA Headquarters. This position will run for 3 months with the potential to extend.
Pay Rate: $20/hr
Responsibilities:
Extend a warm and professional welcome to guests, clients, and team members at reception desks
Collaborate seamlessly with the Physical Security Team to oversee visitor tracking and escort protocols
Execute precise vendor coordination, maintaining strict adherence to company policies and procedures
Facilitate essential office processes including mail handling, supply management, and shipping logistics
Respond promptly and courteously to internal service requests, ensuring exemplary customer service standards
Maintain meticulous standards in meeting room and collaboration area maintenance, liaising effectively with facilities for ongoing upkeep
Exercise prudent oversight over office supplies, budgets, and inventory management, demonstrating fiscal responsibility and resourcefulness
Comfortable navigating a dynamic, non-desk-bound work environment with grace and professionalism
Required Qualifications:
1+ year of experience in a similar position
Have the capacity to lift and carry objects, equipment, or supplies, which can range from light items (less than 10 pounds) to heavier items (up to 50 pounds or more)
The ability to move around the facility, including walking, events, standing, and possibly climbing stairs or ladders for excessive amount of time
Will have ability to bend, stoop, kneel, and crouch for tasks like inspecting equipment, performing, and accessing low storage areas etc.
Standing and sitting, for extended periods during inspections or maintenance tasks, as well as sit for desk work and administrative duties
If you meet the required qualifications and are interested in this role, please apply today.
The Solomon Page Distinction
Solomon Page offers a comprehensive benefit program for hourly employees. We pride ourselves on offering medical, dental, 401(k), direct deposit and commuter benefits to our employees, including freelancers - which sets us apart in the industries we serve.
About Solomon Page
Founded in 1990, Solomon Page is a specialty niche provider of staffing and executive search solutions across a wide array of functions and industries. The success of Solomon Page reflects an organic growth strategy supported by a highly entrepreneurial culture. Acting as a strategic partner to our clients and candidates, we focus on providing customized solutions and building long-term relationships based on trust, respect, and the consistent delivery of excellent results. For more information and additional opportunities, visit: solomonpage.com and connect with us on Facebook, and LinkedIn.
Opportunity Awaits.
Branch Office Administrator
Branch office administrator job in Bellevue, WA
If you find yourself looking for a fulfilling career, the Branch Office Administrator (BOA) role may be the right opportunity for you. BOAs team up with financial advisors to help clients achieve their long-term financial goals. The primary role of the BOA is to provide administrative support to a financial advisor or a team of multiple financial advisors. We're proud to serve over nine million clients. Our BOAs are a valued part of the client support team, and we credit much of our success to their unique experiences and professional backgrounds. We value different viewpoints to help achieve results.
Role Summary:
As a Branch Office Administrator, you'll be a vital part of our team, providing seamless support to our clients. You'll play a key role in supporting client accounts, facilitating communication, and ensuring a positive client experience. This is a fantastic opportunity to grow your career in a dynamic and rewarding environment.
We'll give you the support you need. Our team will be there every step of the way, providing:
Comprehensive 6-month training including an experienced peer to help mentor you
A wide support network that extends from your branch office to your region to the home office
You'll often work independently but will have a team of thousands backing you every step of the way
Can you see yourself…
Delivering exceptional personalized service to ensure clients feel understood and informed
Taking an active role in the annual business planning process to assist in developing strategies for the upcoming year
Actively listen for situations in the clients' lives that may indicate a need for additional services
Driving marketing activities such as planning and executing events
Edward Jones does not discriminate on the basis of race, color, gender, religion, national origin, age, disability, sexual orientation, pregnancy, veteran status, genetic information or any other basis prohibited by applicable law.
Company Description
Join a financial services firm where your contributions are valued. Edward Jones is a Fortune 500¹ company where people come first. With over 9 million clients and 20,000 financial advisors across the U.S. and Canada, we're proud to be privately-owned, placing the focus on our clients rather than shareholder returns.
Behind everything we do is our purpose: We partner for positive impact to improve the lives of our clients and colleagues, and together, better our communities and society. We are an innovative, flexible, and inclusive organization that attracts, develops, and inspires performance excellence and a sense of belonging.
People are at the center of our partnership. Edward Jones associates are seen, heard, respected, and supported. This is what we believe makes us the best place to start or build your career.
View our Purpose, Inclusion and Citizenship Report.
¹Fortune 500, published June 2024, data as of December 2023. Compensation provided for using, not obtaining, the rating.
Awards and Accolades
At Edward Jones, we are building a place where everyone feels like they belong. We're proud of our associates' contributions to the firm and the recognitions we have received.
Check out our U.S. awards and accolades: Insights & Information Blog Postings about Edward Jones
Check out our Canadian awards and accolades: Insights & Information Blog Postings about Edward Jones
What skills would make you a successful BOA?
Analytical Thinking
Attention to Detail
Adaptability
Conversational Skills
Digital Tool Utilization
Team Collaboration
Role Requirements
Client Service: Provide exceptional service to clients via inbound and outbound calls, email, and in-person interactions. Respond to inquiries, resolve issues, and ensure an exceptional experience. Develop and maintain strong relationships with clients, referral sources, and internal client support team members.
Account Management: Aptitude to learn and understand the financial services industry. Includes account opening, handling account transfers and other requests at the direction of the financial advisor. Process account transactions, prepare documentation, and maintain accurate client records.
Administrative & Operational Support: Strong ability to work independently at the direction of the financial advisor. Handle various administrative tasks, including scheduling appointments, preparing materials for client meetings, managing correspondence and supporting marketing initiatives. Streamlining processes with updating SOPs and strategically execute on the branch business plan.
Technology: Strong computer literacy with willingness to learn new technology and programs such as MoneyGuide, Salesforce, Microsoft Office products and other firm-provided software.
You can also expect…
A culture of continuous improvement and professional development reflecting a respect for individuals and their unique contributions
An inclusive environment where everyone's different viewpoints are valued and help to achieve results.
We recognize individual efforts through a rewards program that promotes a long-term career, your financial security and you and your family's well-being
Full-time Associates receive the following benefits:
Edward Jones' compensation and benefits package includes medical and prescription drug, dental, vision, voluntary benefits (such as accident, hospital indemnity, and critical illness), short- and long-term disability, basic life, and basic AD&D coverage. Short- and long-term disability, basic life, and basic AD&D coverage are provided at no cost to associates. Edward Jones offers a 401k retirement plan, and tax-advantaged accounts: health savings account, and flexible spending account. Edward Jones observes ten paid holidays and provides 15 days of vacation for new associates beginning on January 1 of each year, as well as sick time, personal days, and a paid day for volunteerism. Associates may be eligible for bonuses and profit sharing. All associates are eligible for the firm's Employee Assistance Program. For more information on the Benefits available to Edward Jones associates, please visit our benefits page.
You'll be competitively compensated…
Edward Jones believes in a human centered approach as we partner for positive impact, to improve the lives of our clients, colleagues, and communities.
Edward Jones is based on a legacy of partnership and as a privately held firm we share the success with our associates through various discretionary and variable compensation programs, which includes bonus opportunities based on branch and firm profitability, along with individual performance.
The hiring minimum and maximum range shown below is a subset of the total pay range. There is also an opportunity for merit-based salary increases as you progress in the BOA role.
Office Coordinator | Full-Time | Angel Of The Winds Arena
Branch office administrator job in Everett, WA
Oak View Group Oak View Group is the global leader in venue development, management, and premium hospitality services for the live event industry. Offering an unmatched, 360-degree solution set for a collection of world-class owned venues and a client roster that includes the most influential, highest attended arenas, convention centers, music festivals, performing arts centers, and cultural institutions on the planet.
Position Summary
The Office Coordinator will provide administrative support to all OVG departments at the venue, as well as to the General Manager. This position coordinates a variety of complex administrative and clerical duties, as well as certain accounting duties.
This role pays an hourly rate of $23.00-$25.00
Benefits for Full-Time roles: Health, Dental and Vision Insurance, 401(k) Savings Plan, 401(k) matching, and Paid Time Off (vacation days, sick days, and 11 holidays)
This position will remain open until March 20, 2026.
Responsibilities
* Open administrative office at 8:30AM, Monday through Friday
* Accounts Receivable data entry, maintain Cash Receipts Log, Box Office Deposit Log, Cash Request Log, and clear checks in accounting software
* Answer, screen, and direct phone calls
* Respond to general customer questions or comments
* Provide general administrative support under direction from the General Manager, Directors, and staff
* Perform general administrative functions including mail distribution, photocopying, filing, ordering and maintaining office supplies
* Provide support to the Everett Public Facilities District Board of Directors including preparation of meeting agendas and minutes and other duties as needed
* Respond to public records requests received
* Assist Conference Center Sales Manager with client rental inquiries and contracting of events
* Process staff parking passes for campus
* Provide administrative support including typing correspondence, maintaining calendar, preparing contracts, compiling expense and other reports
* Coordinate general office activities; develop and recommend office procedures and systems; ensure smooth office operations. Manage postal machine and parking and security badging system; liaise with office equipment contractor for maintenance, service calls and supplies
* Assist with various event related duties as needed
Qualifications
* Previous office management or executive support experience preferred
* Communicate clearly and concisely in the English language, both orally and in writing
* Proficiency with computers in a Windows platform
* Advanced knowledge of MS Office applications (Word, Excel, Outlook, Teams, etc), with experience preparing accurate spreadsheets
* Consistent and reliable attention to detail, accuracy and validity
* Demonstrated ability to work as part of team and with all levels of management
* Ability to successfully interact and collaborate all team members professionally and supportively
* Demonstrated ability to prioritize and meet strict deadlines
* Demonstrated ability to adhere to strict levels of confidentiality, discretion and ethics
* Experience in composition of letters including business letters, memos and basic report preparation.
* Effective interpersonal skills to establish and maintain effective relationships with customers, employees, superiors and business contacts in a professional, timely and courteous manner
Strengthened by our Differences. United to Make a Difference
At OVG, we understand that to continue positively disrupting the sports and live entertainment industry, we need a diverse team to help us do it. We also believe that inclusivity drives innovation, strengthens our people, improves our service, and raises our excellence. Our success is rooted in creating environments that reflect and celebrate the diverse communities in which we operate and serve, and this is the reason we are committed to amplifying voices from all different backgrounds.
Equal Opportunity Employer
Oak View Group is committed to equal employment opportunity. We will not discriminate against employees or applicants for employment on any legally recognized basis ("protected class") including, but not limited to veteran status, uniform service member status, race, color, religion, sex, national origin, age, physical or mental disability, genetic information or any other protected class under federal, state, or local law.
Auto-ApplyAssistant Office Administrator
Branch office administrator job in Seattle, WA
Marten Law LLP is seeking applicants for an Assistant Office Administrator position to support our growing environmental law practice. This is an in -person position supporting administration of the firm's downtown Seattle Office.
The successful applicant will demonstrate, through their education and prior experience, superior administrative and operational skills needed to assist with the firm's day -to -day administrative tasks and projects. These skills include attention to detail, an ability to work with a sense of urgency under time pressure, and the ability to manage multiple projects to different deadlines. Prior experience in a law or other professional services firm is preferred, but not required. This is a regular, full -time position with full benefits, a competitive salary, and a supportive, positive work environment.
Key Responsibilities:
Risk management support, including working with the attorneys and the Risk team to intake new clients and process them through our conflict check procedure. This includes preparing and drafting documents, database searches, and precise tracking of client progress throughout this procedure.
Maintaining all aspects of office operations and administrative support infrastructure (office supplies, equipment, kitchen, file maintenance, etc.)
Attorney support, including travel arrangement, appointments, reservations, and preparing food orders.
Planning and implementing special occasions such as holiday and summer gatherings.
Communicating with clients via email and telephone, as well as in person, directing them to the best resource to address their needs quickly.
Support the firm in the On Campus Interview Program (OCI).
Client billing maintenance, including direct support of the end of year billing rate renewal project to assess new client rates for the upcoming year.
Master and then improve best practices and standard operations for the office.
Additional office support activities as needed.
Requirements
Marten will be a great fit if you have:
An undergraduate degree, with preference for candidates who have demonstrated superior academic performance
Prior law firm or other professional service firm experience preferred, but not required
Professional and positive attitude
Excellent verbal and written communication skills
Exceptional attention to detail producing high quality work product
Mastery of multi -tasking in a fast -paced environment
Demonstrated desire to take initiative and learn by doing
Microsoft Office Suite expertise
Benefits
You can expect the following:
A full -time position, in -office, working Monday through Friday 8:30 a.m. to 5:00 p.m
An annual salary of $50,000 -$55,000 with bonus eligibility; commensurate with your experience.
A full benefits package, which includes: medical and dental insurance, paid time off, a 401k with employer match, family leave, a transportation subsidy, health club and internet subsidy, an employee assistance program, life insurance, and long -term and short -term disability policies.
You can expect a respectful, diverse working environment.
Marten recognizes the importance of recruiting talented professionals from the widest possible range of backgrounds. Environmental issues cannot be decoupled with discrimination issues, and we believe a core tenet of addressing systematic racism and discrimination is through representation. We continue to work towards our goal of employing a more representative, diverse staff through our hiring process. We evaluate each applicant as an individual, and consider not only their experience, but also their potential.
The Firm is an equal opportunity employer. We believe every employee has the right to work in an environment that is free from all forms of discrimination. Consistent with applicable laws, the Firm makes all decisions involving any aspect of the employment relationship without regard to race; color; gender orientation and identity; religion; age; marital status; national origin, citizenship or immigration status; the presence of any sensory, mental, or physical disability; genetic information; honorably discharged veteran or military status; family relationship or status; political ideology; status as a victim of violent crime including domestic violence, harassment, sexual assault, or stalking; off -duty use of illegal substances; or any status or characteristic not listed above that is protected by applicable local, state, or federal law. Discrimination and/or harassment based on any of those factors are inconsistent with our business philosophy and will not be tolerated.
Applicants must be able to pass a background check, and are expected to be truthful in all respects throughout the interview process.
Office Coordinator
Branch office administrator job in Tukwila, WA
At Verstela, we don't just fill jobs-we create success stories for the talent, clients and communities we serve.
Our guiding principle is simple:
we are successful when we help others become successful.
Year after year, we're named to ClearlyRated's Best of Staffing list, a testament to our ongoing commitment to service excellence and customer satisfaction.
Position Overview: In this role, you'll be the first point of contact for all visitors (and callers), and you'll play an essential role in helping the office run smoothly and efficiently, you'll set the tone for the initial impression people have of the office...and the business! You'll work closely with sensitive, confidential information, so attention to detail is crucial. While your role will involve spending a fair bit of time on the phone and computer, don't fret if you don't have prior phone experience.
You will:
Act as the first point of contact for all incoming communication (visitors and phone calls)
Assist candidates with onboarding process
Accurately maintain employee hiring documents
Manage office supply inventory
You have:
1+ years' experience in a professional office or in a customer service role
Previous busy, multi-line phone experience is preferred; not required- we can train you to be successful
Ability to work in a high energy, results oriented environment
MS Office proficiency
Schedule: Monday-Friday, 8:00am-5:00pm
Location: Tukwila, WA Onsite
Pay: $21-$26
Benefits
Medical, Dental Vision
Life and Long-Term Disability Insurance
Employee Wellness Program
Pet Insurance
Commuter Benefits
Consumer Discount Program Membership
401(K) Retirement Plan with Employer Match
8 Paid Holidays
15 days of Paid Time Off (PTO) the first year
3 days of Paid Community Service Time (CTO)
3 weeks of Paid Parental Leave, plus PTO match of up to 3 weeks
Want to Take the Next Step?
If you're passionate about making a difference and want to be part of an organization that's consistently in the top 2% of staffing companies nationwide, we invite you to join us on our mission of creating success stories daily.
Auto-ApplyOffice Coordinator
Branch office administrator job in Seattle, WA
Who we are:
Since 1989, The Neiders Company, headquartered in Seattle, Washington, has been transforming communities and elevating the apartment living experience. With over 85 properties across the Pacific Northwest and Southwest, we combine strategic vision with hands-on excellence. Our team thrives on accountability, legendary service, and creating spaces where residents feel truly at home.
Job Overview:
We are looking for a motivated and self-directed office coordinator to join our team! The Office Coordinator ensures smooth daily operations by providing administrative and operational support. This role serves as the central point of contact for employees, clients, and vendors while maintaining a professional, organized, and welcoming office environment. Responsibilities outlined below may be supplemented with additional duties as business needs evolve.
Essential Functions: Include but are not limited to:
Front Desk & Customer Service:
Welcome visitors and direct them to appropriate personnel or meeting spaces
Manage incoming phone calls, voicemail, and email; maintain up-to-date contact lists
Deliver exceptional customer service to all clients, visitors, and team members
Mail & Shipping:
Receive, sort, date, log, and distribute incoming mail; promptly notify recipients of time-sensitive items
Prepare and dispatch outgoing mail and packages, including inter-office and courier deliveries
Office & Facilities Management:
Maintain a clean, organized, and welcoming office environment.
Oversee office supply inventory and cultivate vendor relationships
Maintain maintenance logs and coordinate service requests as needed
Report maintenance issues and liaise with facilities management and janitorial services
Maintain positive relationships with building tenants, keeping them informed about office updates as needed, and respond quickly to their needs.
Administrative Support:
Support scheduling, planning, and logistical coordination for meetings and events as requested
Maintain organized recordkeeping and office documentation
Code and categorize credit card transactions as required
Manage corporate computer and technology inventory; set up workstations and assist with new hire equipment onboarding
Provide general administrative support as requested
Accounting Support:
Print vendor invoices and prepare mailings with provided instructions
Scan incoming deposits and collaborate with property accountants to apply them to appropriate ledgers
Utilize accounting system to look up resident information and print checks as requested
Operations Support:
Manage uniform inventory and create name badges for new employees
Administer T-Mobile account and coordinate phone orders for property locations
Support event coordination: maintain supply inventory and serve as primary contact for event orders and cross-departmental planning.
Qualifications:
High school diploma or equivalent required; associate or bachelor's degree preferred
Exceptional organizational and time management skills
Outstanding communication and customer service abilities
Proficiency in Microsoft Office Suite or similar productivity software
Previous office administration experience required
Basic understanding of financial transactions and attention to detail for accounting support tasks.
Physical Requirements:
Ability to sit or stand for extended periods while performing office tasks.
Occasionally lift and/or move up to 25 pounds (e.g., office supplies, packages).
Frequent use of hands and fingers for typing, filing, and office equipment operation.
Ability to communicate clearly and effectively, both verbally and in writing.
Visual acuity to read documents, computer screens, and printed materials.
Hearing ability to respond to phone calls and in-person communication.
Benefits:
Medical, Dental, and Vision insurance (eligible after 60 days)
MetLife Supplemental Insurance options
Employee Assistance Program (legal, financial, and counseling services)
401(k) plan (after 90 days)
Long-Term and Short-Term Disability options
15 PTO days, 8 paid holidays, and 1 floating holiday
ORCA card
Wellness program and e-learning platform for ongoing development
The Neiders Company LLC is an equal opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all employees. We comply with the Americans with Disabilities Act (ADA) and provide reasonable accommodations to qualified individuals with disabilities.
JOB CODE: 1000098
Office Administrator (law firm experience required)
Branch office administrator job in Seattle, WA
Responsibilities:
⦁ Works with the office attorneys and staff to support the office's goals for high quality service to internal and external clients, operations, and growth and development. ⦁ Manages staff including monitoring staff workflow to ensure that workloads are appropriately weighted and balanced; coordinating assignments to meet daily, weekly and monthly deadlines.
⦁ In consultation with firm-wide management and administration, develops and monitors a realistic budget to facilitate planning, purchasing, and cost-effective operation.
⦁ Ensures the office's compliance with all firm-wide and office-wide policies and procedures, including operational procedures and legal compliance training.
⦁ Sources, monitors, recommends, and obtains up-to-date equipment; negotiates and monitors leasing arrangements; plans and implements space planning, both long range and short range.
⦁ Develops and maintains safety and business continuity plans as well as other emergency preparedness activities to facilitate smooth office operations during short- or long-term emergency situations.
⦁ Participates actively in professional organizations and groups to develop and foster working relationships with other experienced legal operations professionals.
⦁ Leads interviewing and candidate selection, assimilation, and training of new staff, as needed.
⦁ Completes performance evaluation and compensation planning; monitors and remediates difficult performance situations and works with Managing Partner and the Director of Administration to take appropriate action.
Requirements
⦁ Bachelor's degree required, preferably in business management or human resource management; advanced degree a plus
⦁ 5+ years of progressively responsible experience in office operations management; including significant experience in a national multi-office law firm, preferably in the Metropolitan area
⦁ 5+ years of management experience required including responsibility for staffing, human resource management, and employee relations
⦁ Demonstrated working knowledge of business operations in a law firm setting, including budgeting, fund accounting and cost recovery; contract and license negotiation; space planning; marketing and business development; process analysis and development; program development and implementation; project planning and management; and office technologies and applications
Auto-ApplyOffice Administrator
Branch office administrator job in Seattle, WA
Office Administrator | Ripple Fiber
We are looking for an Office Administrator to join our growing team in Florida.
At Ripple Fiber, we deliver more than high-speed internet. Were creating a ripple effect by producing opportunities and brighter futures for the residents of the communities we serve. Join Americas most innovative, industry-leading fiber internet company, and help shape the future.
We believe the biggest wave starts as a ripple.
About our culture
We are a dynamic, fast-growing, and innovative company driven by ambitious self-starters with entrepreneurial mindsets. Our fast-paced environment fosters creativity, collaboration, and initiative. We are people-centric, placing strong emphasis on employee experience, career growth, and professional development.
About the role
The ideal candidate will have a strong background in customer service, office administration, and computer skills. This position will be responsible for providing administrative support to the sales team. This position will be tasked with coordinating projects within our sales department from small simple tasks to large projects. A priority of this role is to ensure projects are completed within a timely manner while focusing on quality and staying within a set budget. Excellent collaboration and communication skills are a must have.
Responsibilities:
Compile, monitor and maintain sales data.
Track and report lead generation activities for sales associates.
Create PowerPoints for Sales presentations.
Maintain Sales Associates weekly data on sales activity.
Work effectively within a CRM.
Handle event coordination and collection of marketing materials.
Organize sales packages for community liaisons.
Ensure that the proper marketing and approved brochures and supporting documents are available for meetings/events.
Manage customers pre-orders and new orders within our system.
Handle inventory management for office supplies and marketing material.
Handle scheduling of general maintenance and organization of the assigned location.
Manage schedules for the assigned location.
Provide support to sales staff as needed.
Assist with special projects as requested.
Create and manage the office workflow.
Work effectively with other departments within the company to complete tasks or projects.
Qualifications:
Bachelor's degree or relevant work experience preferred.
Minimum of 4 years of experience in a similar role.
Proficiency in Microsoft Excel.
Excellent communication and interpersonal skills.
Ability to work independently and collaboratively in a team environment.
Detail-oriented with a high level of accuracy.
We offer competitive pay, comprehensive health benefits, 401(k) with company match, and a supportive work environment where innovation and teamwork thrive. If youre passionate about making a difference and being part of a community-focused company, Ripple Fiber is the place for you.
Ripple Fiber is an Equal Opportunity Employer. We believe that no one should be discriminated against because of their differences, such as age, disability, ethnicity, gender, gender identity and expression, religion, or sexual orientation. All employment decisions shall be made without regard to age, race, creed, color, religion, sex, national origin, ancestry, disability status, veteran status, sexual orientation, gender identity or expression, genetic information, marital status, citizenship status or any other basis as protected by federal, state, or local law. Ripple Fiber is committed to providing veteran employment opportunities to our service men and women.
Office Administrator
Branch office administrator job in Redmond, WA
Luxury Bath Technologies in Seattle, Washington is one of the fastest growing brands in the acrylic bath remodeling industry. We are looking for quality people to join our winning team. Our goal is simple, to beautify bathrooms across North America by manufacturing and installing attractive, durable and maintenance-free bath remodeling fixtures. Thereby, we enrich the lives of those we touch.
The Office Administrator ensures that administrative matters within Luxury Bath Technologies are carried out smoothly. Taking direction from leadership, the Office Administrator interfaces with all aspects of the business - with finance, human resources, operations, sales, marketing and the owner. The Office Administrator coordinates office activities and operations to secure efficiency and compliance to company policies. Operating in a fast-paced office environment, this individual possesses exemplary interpersonal skills allowing for satisfactory resolution on a multitude of administrative matters.
Essential Functions:
Assist in the creation and maintenance of social media strategy.
Assist in coordinating company events and functions.
Compile monthly sales sheet and ensure all tax charged is correct
Manage labor spreadsheets and installers hours.
Addressing follow-up phone calls and emails from installs.
Process monthly salesperson commissions.
Compile monthly deposit sheet.
Deposit all incoming checks and tract accordingly.
Manage incoming and outgoing mail (e.g., USPS, UPS, FedEx).
Manage subcontractor's insurance - liability and workers compensation coverage.
Order office supplies.
Take and transcribe minutes of bi-company meetings.
Assist colleagues whenever necessary.
Competencies:
Outstanding communication and interpersonal abilities.
Excellent organizational and leadership capabilities.
Attention to detail.
Self-starter.
Good time management skills.
Flexible in approach with others.
Thick-skinned (i.e., not prone to take things personally)
Steady and patient work style.
Above average mathematical skills.
Work Environment:
This position operates in a professional work environment. This position routinely uses standard office equipment such as computers and smartphones.
Physical Demands: Minimal bending, sitting, and lifting.
Required education and experience:
High school degree.
One year of demonstrable work experience in a fast-paced office environment.
High proficiency in MS Office and Quick Books.
Preferred education and experience:
Associates degree in business or closely related field from a regionally or nationally accredited institution.
Proficiency with Team Design.
Experience in finance and/or human resources within an organization.
Experience with Home Improvement Remodeling industry.
Auto-ApplyOffice Administrator
Branch office administrator job in Bellevue, WA
Fish Window Cleaning is looking for an office administrator for our operation in Bellevue, WA. We are looking for a candidate that maintains a positive attitude and seeks to provide extraordinary customer service. No experience is necessary. We will train you. This is intended to be a "first job" for an office worker.
Company background:
We clean windows inside and out on commercial and residential buildings three stories or less.
We do no high rise! Everything is done from the ground or on a ladder for some residential tasks.
We do not work nights, weekends, or holidays!
Growth opportunities exist within our company.
Typical Schedule: Mon-Fri, 8:00am - 5:00pm
Other Qualifications:
Must be able to provide excellent customer service
Must have excellent communications skills - verbal and written (English required)
Self-motivated and able to work alone
Excellent math skills a plus
Must be able to handle phone calls, schedule work, answer customer questions and take messages.
Compensation: $16.00 - $19.00 per hour
Fish Window Cleaning has grown to be the world's largest window cleaning company with more than 250 franchise territories in 43 states, yet we still maintain the traditional values we were founded on. We will always treat every customer as though they are our only customer.
Since its inception over three decades ago, Fish Window Cleaning has been dedicated to being a considerate and respectable neighbor in the communities where we work and live. FISH partners with nonprofit organizations on an ongoing basis to support causes across the United States. Through volunteering, leadership, and charitable giving, FISH lives its mission to be the best and most respected window cleaning company in the world.
We are looking for courteous, self- motivated and friendly individuals that pay attention to detail. We clean glass at commercial and residential locations; including retail locations, office buildings, and malls from 1 to 3 stories. Some ladder work, travel between jobs, and minimal paperwork are required. You need reliable transportation, proof of insurance, and a valid driver's license to be considered for employment.
Thank you for your interest in Fish Window Cleaning . Fish Window Cleaning is a franchise. All Fish Window Cleaning locations are independently owned and operated. By clicking the apply button you understand that you are not applying to Fish Window Cleaning but rather an independent company that does business as Fish Window Cleaning.
Auto-ApplyCamp Office Administrator
Branch office administrator job in Mercer Island, WA
Under the direction of the Camp Director, the Camp office Administrator oversees the camp office, assisting with paperwork, communication, and expenses.
Pay Range: $19.50 - $20.50 per hour, depending on experience.
Essential Duties and Responsibilities:
Work closely with SJCC Account services Manager to assist with camper enrollment, including but not limited to late registrations, charges and cancellations.
Manage, Review, and keep track of camper transportation.
Track enrollment and communicate with waitlisted families as spaces become available.
Answer calls, listen to voicemails, and distribute messages to the appropriate party.
Respond to emails sent to ************* in a timely manner. Forward and/or share messages with other Camp Leadership Team members as needed.
Print necessary information needed for group clipboards each week, including medical/allergy info, camper roster, schedules, and arrival/dismissal info.
Ensure Review camper forms are received and reviewed before campers attend camp and contact families with overdue forms.
Ensure camper shirts are sorted and delivered to new campers each Monday.
Work with the J Camp Leadership team to order, organize, store, and regularly inventory supplies/equipment.
Track swim test results in collaboration with the Aquatics team.
Immediately inform Camp director of any concerns that arise with campers, staff, parents/guardians, and/or community members.
Communicate regularly with the Camp Director and other members of the Camp Leadership Team; share recommendations with the Camp Director on an ongoing basis.
Act as a positive ambassador of the SJCC both inside and outside of the SJCC
Follow all emergency procedures at the SJCC.
Perform work on weekends and evenings as needed to meet applicable deadlines or scheduling needs.
Other duties as assigned.
Supervisory Responsibilities:
This position has no supervisory responsibilities.
Requirements
To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required.
Education/Experience: Experience and/or training working with children preferred. Attendance at J Camp staff training is required unless approval to train separately is granted in writing by the Camp Director. Some experience in administrative support or customer service is preferred.
Other Skills: Current CPR/AED and First Aid Certification for adults/infants/children, through an approved certifying body, or willingness to get certified.
Salary Description $19.50 - $20.50 Per Hour
Easy ApplyBranch Office Administrator
Branch office administrator job in Edmonds, WA
This job posting is anticipated to remain open for 30 days, from 23-Dec-2025. The posting may close early due to the volume of applicants. Join a financial services firm where your contributions are valued. Edward Jones is a Fortune 500¹ company where people come first. With over 9 million clients and 20,000 financial advisors across the U.S. and Canada, we're proud to be privately-owned, placing the focus on our clients rather than shareholder returns.
Behind everything we do is our purpose: We partner for positive impact to improve the lives of our clients and colleagues, and together, better our communities and society. We are an innovative, flexible, and inclusive organization that attracts, develops, and inspires performance excellence and a sense of belonging.
People are at the center of our partnership. Edward Jones associates are seen, heard, respected, and supported. This is what we believe makes us the best place to start or build your career.
View our Purpose, Inclusion and Citizenship Report.
¹Fortune 500, published June 2024, data as of December 2023. Compensation provided for using, not obtaining, the rating.
If you find yourself looking for a fulfilling career, the Branch Office Administrator (BOA) role may be the right opportunity for you. BOAs team up with financial advisors to help clients achieve their long-term financial goals. The primary role of the BOA is to provide administrative support to a financial advisor or a team of multiple financial advisors. We're proud to serve over nine million clients. Our BOAs are a valued part of the client support team, and we credit much of our success to their unique experiences and professional backgrounds. We value different viewpoints to help achieve results.
Role Summary:
As a Branch Office Administrator, you'll be a vital part of our team, providing seamless support to our clients. You'll play a key role in supporting client accounts, facilitating communication, and ensuring a positive client experience. This is a fantastic opportunity to grow your career in a dynamic and rewarding environment.
We'll give you the support you need. Our team will be there every step of the way, providing:
* Comprehensive 6-month training including an experienced peer to help mentor you
* A wide support network that extends from your branch office to your region to the home office
* You'll often work independently but will have a team of thousands backing you every step of the way
Can you see yourself…
* Delivering exceptional personalized service to ensure clients feel understood and informed
* Taking an active role in the annual business planning process to assist in developing strategies for the upcoming year
* Actively listen for situations in the clients' lives that may indicate a need for additional services
* Driving marketing activities such as planning and executing events
What skills would make you a successful BOA?
* Analytical Thinking
* Attention to Detail
* Adaptability
* Conversational Skills
* Digital Tool Utilization
* Team Collaboration
Role Requirements
* Client Service: Provide exceptional service to clients via inbound and outbound calls, email, and in-person interactions. Respond to inquiries, resolve issues, and ensure an exceptional experience. Develop and maintain strong relationships with clients, referral sources, and internal client support team members.
* Account Management: Aptitude to learn and understand the financial services industry. Includes account opening, handling account transfers and other requests at the direction of the financial advisor. Process account transactions, prepare documentation, and maintain accurate client records.
* Administrative & Operational Support: Strong ability to work independently at the direction of the financial advisor. Handle various administrative tasks, including scheduling appointments, preparing materials for client meetings, managing correspondence and supporting marketing initiatives. Streamlining processes with updating SOPs and strategically execute on the branch business plan.
* Technology: Strong computer literacy with willingness to learn new technology and programs such as MoneyGuide, Salesforce, Microsoft Office products and other firm-provided software.
At Edward Jones, we are building a place where everyone feels like they belong. We're proud of our associates' contributions to the firm and the recognitions we have received.
Check out our U.S. awards and accolades: Insights & Information Blog Postings about Edward Jones
Check out our Canadian awards and accolades: Insights & Information Blog Postings about Edward Jones
Edward Jones does not discriminate on the basis of race, color, gender, religion, national origin, age, disability, sexual orientation, pregnancy, veteran status, genetic information or any other basis prohibited by applicable law.
You can also expect…
* A culture of continuous improvement and professional development reflecting a respect for individuals and their unique contributions
* An inclusive environment where everyone's different viewpoints are valued and help to achieve results.
* We recognize individual efforts through a rewards program that promotes a long-term career, your financial security and you and your family's well-being
* Full-time Associates receive the following benefits:
* Edward Jones' compensation and benefits package includes medical and prescription drug, dental, vision, voluntary benefits (such as accident, hospital indemnity, and critical illness), short- and long-term disability, basic life, and basic AD&D coverage. Short- and long-term disability, basic life, and basic AD&D coverage are provided at no cost to associates. Edward Jones offers a 401k retirement plan, and tax-advantaged accounts: health savings account, and flexible spending account. Edward Jones observes ten paid holidays and provides 15 days of vacation for new associates beginning on January 1 of each year, as well as sick time, personal days, and a paid day for volunteerism. Associates may be eligible for bonuses and profit sharing. All associates are eligible for the firm's Employee Assistance Program. For more information on the Benefits available to Edward Jones associates, please visit our benefits page.
You'll be competitively compensated…
* Edward Jones believes in a human centered approach as we partner for positive impact, to improve the lives of our clients, colleagues, and communities.
* Edward Jones is based on a legacy of partnership and as a privately held firm we share the success with our associates through various discretionary and variable compensation programs, which includes bonus opportunities based on branch and firm profitability, along with individual performance.
* The hiring minimum and maximum range shown below is a subset of the total pay range. There is also an opportunity for merit-based salary increases as you progress in the BOA role.
Office Coordinator
Branch office administrator job in Tukwila, WA
Job Description
At Verstela, we don't just fill jobs-we create success stories for the talent, clients and communities we serve.
Our guiding principle is simple:
we are successful when we help others become successful.
Year after year, we're named to ClearlyRated's Best of Staffing list, a testament to our ongoing commitment to service excellence and customer satisfaction.
Position Overview: In this role, you'll be the first point of contact for all visitors (and callers), and you'll play an essential role in helping the office run smoothly and efficiently, you'll set the tone for the initial impression people have of the office...and the business! You'll work closely with sensitive, confidential information, so attention to detail is crucial. While your role will involve spending a fair bit of time on the phone and computer, don't fret if you don't have prior phone experience.
You will:
Act as the first point of contact for all incoming communication (visitors and phone calls)
Assist candidates with onboarding process
Accurately maintain employee hiring documents
Manage office supply inventory
You have:
1+ years' experience in a professional office or in a customer service role
Previous busy, multi-line phone experience is preferred; not required- we can train you to be successful
Ability to work in a high energy, results oriented environment
MS Office proficiency
Schedule: Monday-Friday, 8:00am-5:00pm
Location: Tukwila, WA Onsite
Pay: $21-$26
Benefits
Medical, Dental Vision
Life and Long-Term Disability Insurance
Employee Wellness Program
Pet Insurance
Commuter Benefits
Consumer Discount Program Membership
401(K) Retirement Plan with Employer Match
8 Paid Holidays
15 days of Paid Time Off (PTO) the first year
3 days of Paid Community Service Time (CTO)
3 weeks of Paid Parental Leave, plus PTO match of up to 3 weeks
Want to Take the Next Step?
If you're passionate about making a difference and want to be part of an organization that's consistently in the top 2% of staffing companies nationwide, we invite you to join us on our mission of creating success stories daily.
Office Coordinator
Branch office administrator job in Seattle, WA
Job Description
Who we are:
Since 1989, The Neiders Company, headquartered in Seattle, Washington, has been transforming communities and elevating the apartment living experience. With over 85 properties across the Pacific Northwest and Southwest, we combine strategic vision with hands-on excellence. Our team thrives on accountability, legendary service, and creating spaces where residents feel truly at home.
Job Overview:
We are looking for a motivated and self-directed office coordinator to join our team! The Office Coordinator ensures smooth daily operations by providing administrative and operational support. This role serves as the central point of contact for employees, clients, and vendors while maintaining a professional, organized, and welcoming office environment. Responsibilities outlined below may be supplemented with additional duties as business needs evolve.
Essential Functions: Include but are not limited to:
Front Desk & Customer Service:
Welcome visitors and direct them to appropriate personnel or meeting spaces
Manage incoming phone calls, voicemail, and email; maintain up-to-date contact lists
Deliver exceptional customer service to all clients, visitors, and team members
Mail & Shipping:
Receive, sort, date, log, and distribute incoming mail; promptly notify recipients of time-sensitive items
Prepare and dispatch outgoing mail and packages, including inter-office and courier deliveries
Office & Facilities Management:
Maintain a clean, organized, and welcoming office environment.
Oversee office supply inventory and cultivate vendor relationships
Maintain maintenance logs and coordinate service requests as needed
Report maintenance issues and liaise with facilities management and janitorial services
Maintain positive relationships with building tenants, keeping them informed about office updates as needed, and respond quickly to their needs.
Administrative Support:
Support scheduling, planning, and logistical coordination for meetings and events as requested
Maintain organized recordkeeping and office documentation
Code and categorize credit card transactions as required
Manage corporate computer and technology inventory; set up workstations and assist with new hire equipment onboarding
Provide general administrative support as requested
Accounting Support:
Print vendor invoices and prepare mailings with provided instructions
Scan incoming deposits and collaborate with property accountants to apply them to appropriate ledgers
Utilize accounting system to look up resident information and print checks as requested
Operations Support:
Manage uniform inventory and create name badges for new employees
Administer T-Mobile account and coordinate phone orders for property locations
Support event coordination: maintain supply inventory and serve as primary contact for event orders and cross-departmental planning.
Qualifications:
High school diploma or equivalent required; associate or bachelor's degree preferred
Exceptional organizational and time management skills
Outstanding communication and customer service abilities
Proficiency in Microsoft Office Suite or similar productivity software
Previous office administration experience required
Basic understanding of financial transactions and attention to detail for accounting support tasks.
Physical Requirements:
Ability to sit or stand for extended periods while performing office tasks.
Occasionally lift and/or move up to 25 pounds (e.g., office supplies, packages).
Frequent use of hands and fingers for typing, filing, and office equipment operation.
Ability to communicate clearly and effectively, both verbally and in writing.
Visual acuity to read documents, computer screens, and printed materials.
Hearing ability to respond to phone calls and in-person communication.
Benefits:
Medical, Dental, and Vision insurance (eligible after 60 days)
MetLife Supplemental Insurance options
Employee Assistance Program (legal, financial, and counseling services)
401(k) plan (after 90 days)
Long-Term and Short-Term Disability options
15 PTO days, 8 paid holidays, and 1 floating holiday
ORCA card
Wellness program and e-learning platform for ongoing development
The Neiders Company LLC is an equal opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all employees. We comply with the Americans with Disabilities Act (ADA) and provide reasonable accommodations to qualified individuals with disabilities.
Office Administrator
Branch office administrator job in Redmond, WA
Job Description
Luxury Bath Technologies in Seattle, Washington is one of the fastest growing brands in the acrylic bath remodeling industry. We are looking for quality people to join our winning team. Our goal is simple, to beautify bathrooms across North America by manufacturing and installing attractive, durable and maintenance-free bath remodeling fixtures. Thereby, we enrich the lives of those we touch.
The Office Administrator ensures that administrative matters within Luxury Bath Technologies are carried out smoothly. Taking direction from leadership, the Office Administrator interfaces with all aspects of the business - with finance, human resources, operations, sales, marketing and the owner. The Office Administrator coordinates office activities and operations to secure efficiency and compliance to company policies. Operating in a fast-paced office environment, this individual possesses exemplary interpersonal skills allowing for satisfactory resolution on a multitude of administrative matters.
Essential Functions:
Assist in the creation and maintenance of social media strategy.
Assist in coordinating company events and functions.
Compile monthly sales sheet and ensure all tax charged is correct
Manage labor spreadsheets and installers hours.
Addressing follow-up phone calls and emails from installs.
Process monthly salesperson commissions.
Compile monthly deposit sheet.
Deposit all incoming checks and tract accordingly.
Manage incoming and outgoing mail (e.g., USPS, UPS, FedEx).
Manage subcontractor's insurance - liability and workers compensation coverage.
Order office supplies.
Take and transcribe minutes of bi-company meetings.
Assist colleagues whenever necessary.
Competencies:
Outstanding communication and interpersonal abilities.
Excellent organizational and leadership capabilities.
Attention to detail.
Self-starter.
Good time management skills.
Flexible in approach with others.
Thick-skinned (i.e., not prone to take things personally)
Steady and patient work style.
Above average mathematical skills.
Work Environment:
This position operates in a professional work environment. This position routinely uses standard office equipment such as computers and smartphones.
Physical Demands: Minimal bending, sitting, and lifting.
Required education and experience:
High school degree.
One year of demonstrable work experience in a fast-paced office environment.
High proficiency in MS Office and Quick Books.
Preferred education and experience:
Associates degree in business or closely related field from a regionally or nationally accredited institution.
Proficiency with Team Design.
Experience in finance and/or human resources within an organization.
Experience with Home Improvement Remodeling industry.
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Office Administrator
Branch office administrator job in Tukwila, WA
Office Administrator | Ripple Fiber
We are looking for an Office Administrator to join our growing team in Florida.
At Ripple Fiber, we deliver more than high-speed internet. We're creating a ripple effect by producing opportunities and brighter futures for the residents of the communities we serve. Join America's most innovative, industry-leading fiber internet company, and help shape the future.
We believe the biggest wave starts as a ripple.
About our culture
We are a dynamic, fast-growing, and innovative company driven by ambitious self-starters with entrepreneurial mindsets. Our fast-paced environment fosters creativity, collaboration, and initiative. We are people-centric, placing strong emphasis on employee experience, career growth, and professional development.
About the role
The ideal candidate will have a strong background in customer service, office administration, and computer skills. This position will be responsible for providing administrative support to the sales team. This position will be tasked with coordinating projects within our sales department from small simple tasks to large projects. A priority of this role is to ensure projects are completed within a timely manner while focusing on quality and staying within a set budget. Excellent collaboration and communication skills are a must have.
Responsibilities:
Compile, monitor and maintain sales data.
Track and report lead generation activities for sales associates.
Create PowerPoints for Sales presentations.
Maintain Sales Associates weekly data on sales activity.
Work effectively within a CRM.
Handle event coordination and collection of marketing materials.
Organize sales packages for community liaisons.
Ensure that the proper marketing and approved brochures and supporting documents are available for meetings/events.
Manage customers' pre-orders and new orders within our system.
Handle inventory management for office supplies and marketing material.
Handle scheduling of general maintenance and organization of the assigned location.
Manage schedules for the assigned location.
Provide support to sales staff as needed.
Assist with special projects as requested.
Create and manage the office workflow.
Work effectively with other departments within the company to complete tasks or projects.
Qualifications:
Bachelor's degree or relevant work experience preferred.
Minimum of 4 years of experience in a similar role.
Proficiency in Microsoft Excel.
Excellent communication and interpersonal skills.
Ability to work independently and collaboratively in a team environment.
Detail-oriented with a high level of accuracy.
We offer competitive pay, comprehensive health benefits, 401(k) with company match, and a supportive work environment where innovation and teamwork thrive. If you're passionate about making a difference and being part of a community-focused company, Ripple Fiber is the place for you.
Ripple Fiber is an Equal Opportunity Employer. We believe that no one should be discriminated against because of their differences, such as age, disability, ethnicity, gender, gender identity and expression, religion, or sexual orientation. All employment decisions shall be made without regard to age, race, creed, color, religion, sex, national origin, ancestry, disability status, veteran status, sexual orientation, gender identity or expression, genetic information, marital status, citizenship status or any other basis as protected by federal, state, or local law. Ripple Fiber is committed to providing veteran employment opportunities to our service men and women.
Camp Office Administrator
Branch office administrator job in Mercer Island, WA
Job DescriptionDescription:
Under the direction of the Camp Director, the Camp office Administrator oversees the camp office, assisting with paperwork, communication, and expenses.
Pay Range: $19.50 - $20.50 per hour, depending on experience.
Essential Duties and Responsibilities:
Work closely with SJCC Account services Manager to assist with camper enrollment, including but not limited to late registrations, charges and cancellations.
Manage, Review, and keep track of camper transportation.
Track enrollment and communicate with waitlisted families as spaces become available.
Answer calls, listen to voicemails, and distribute messages to the appropriate party.
Respond to emails sent to ************* in a timely manner. Forward and/or share messages with other Camp Leadership Team members as needed.
Print necessary information needed for group clipboards each week, including medical/allergy info, camper roster, schedules, and arrival/dismissal info.
Ensure Review camper forms are received and reviewed before campers attend camp and contact families with overdue forms.
Ensure camper shirts are sorted and delivered to new campers each Monday.
Work with the J Camp Leadership team to order, organize, store, and regularly inventory supplies/equipment.
Track swim test results in collaboration with the Aquatics team.
Immediately inform Camp director of any concerns that arise with campers, staff, parents/guardians, and/or community members.
Communicate regularly with the Camp Director and other members of the Camp Leadership Team; share recommendations with the Camp Director on an ongoing basis.
Act as a positive ambassador of the SJCC both inside and outside of the SJCC
Follow all emergency procedures at the SJCC.
Perform work on weekends and evenings as needed to meet applicable deadlines or scheduling needs.
Other duties as assigned.
Supervisory Responsibilities:
This position has no supervisory responsibilities.
Requirements:
To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required.
Education/Experience: Experience and/or training working with children preferred. Attendance at J Camp staff training is required unless approval to train separately is granted in writing by the Camp Director. Some experience in administrative support or customer service is preferred.
Other Skills: Current CPR/AED and First Aid Certification for adults/infants/children, through an approved certifying body, or willingness to get certified.
Easy ApplyBranch Office Administrator - Port Orchard, WA
Branch office administrator job in Port Orchard, WA
If you find yourself looking for a fulfilling career, the Branch Office Administrator (BOA) role may be the right opportunity for you. BOAs team up with financial advisors to help clients achieve their long-term financial goals. The primary role of the BOA is to provide administrative support to a financial advisor or a team of multiple financial advisors. We're proud to serve over nine million clients. Our BOAs are a valued part of the client support team, and we credit much of our success to their unique experiences and professional backgrounds. We value different viewpoints to help achieve results.
Role Summary:
As a Branch Office Administrator, you'll be a vital part of our team, providing seamless support to our clients. You'll play a key role in supporting client accounts, facilitating communication, and ensuring a positive client experience. This is a fantastic opportunity to grow your career in a dynamic and rewarding environment.
We'll give you the support you need. Our team will be there every step of the way, providing:
Comprehensive 6-month training including an experienced peer to help mentor you
A wide support network that extends from your branch office to your region to the home office
You'll often work independently but will have a team of thousands backing you every step of the way
Can you see yourself…
Delivering exceptional personalized service to ensure clients feel understood and informed
Taking an active role in the annual business planning process to assist in developing strategies for the upcoming year
Actively listen for situations in the clients' lives that may indicate a need for additional services
Driving marketing activities such as planning and executing events
Edward Jones does not discriminate on the basis of race, color, gender, religion, national origin, age, disability, sexual orientation, pregnancy, veteran status, genetic information or any other basis prohibited by applicable law.
Company Description
Join a financial services firm where your contributions are valued. Edward Jones is a Fortune 500¹ company where people come first. With over 9 million clients and 20,000 financial advisors across the U.S. and Canada, we're proud to be privately-owned, placing the focus on our clients rather than shareholder returns.
Behind everything we do is our purpose: We partner for positive impact to improve the lives of our clients and colleagues, and together, better our communities and society. We are an innovative, flexible, and inclusive organization that attracts, develops, and inspires performance excellence and a sense of belonging.
People are at the center of our partnership. Edward Jones associates are seen, heard, respected, and supported. This is what we believe makes us the best place to start or build your career.
View our Purpose, Inclusion and Citizenship Report.
¹Fortune 500, published June 2024, data as of December 2023. Compensation provided for using, not obtaining, the rating.
Awards and Accolades
At Edward Jones, we are building a place where everyone feels like they belong. We're proud of our associates' contributions to the firm and the recognitions we have received.
Check out our U.S. awards and accolades: Insights & Information Blog Postings about Edward Jones
Check out our Canadian awards and accolades: Insights & Information Blog Postings about Edward Jones
What skills would make you a successful BOA?
Analytical Thinking
Attention to Detail
Adaptability
Conversational Skills
Digital Tool Utilization
Team Collaboration
Role Requirements
Client Service: Provide exceptional service to clients via inbound and outbound calls, email, and in-person interactions. Respond to inquiries, resolve issues, and ensure an exceptional experience. Develop and maintain strong relationships with clients, referral sources, and internal client support team members.
Account Management: Aptitude to learn and understand the financial services industry. Includes account opening, handling account transfers and other requests at the direction of the financial advisor. Process account transactions, prepare documentation, and maintain accurate client records.
Administrative & Operational Support: Strong ability to work independently at the direction of the financial advisor. Handle various administrative tasks, including scheduling appointments, preparing materials for client meetings, managing correspondence and supporting marketing initiatives. Streamlining processes with updating SOPs and strategically execute on the branch business plan.
Technology: Strong computer literacy with willingness to learn new technology and programs such as MoneyGuide, Salesforce, Microsoft Office products and other firm-provided software.
You can also expect…
A culture of continuous improvement and professional development reflecting a respect for individuals and their unique contributions
An inclusive environment where everyone's different viewpoints are valued and help to achieve results.
We recognize individual efforts through a rewards program that promotes a long-term career, your financial security and you and your family's well-being
Full-time Associates receive the following benefits:
Edward Jones' compensation and benefits package includes medical and prescription drug, dental, vision, voluntary benefits (such as accident, hospital indemnity, and critical illness), short- and long-term disability, basic life, and basic AD&D coverage. Short- and long-term disability, basic life, and basic AD&D coverage are provided at no cost to associates. Edward Jones offers a 401k retirement plan, and tax-advantaged accounts: health savings account, and flexible spending account. Edward Jones observes ten paid holidays and provides 15 days of vacation for new associates beginning on January 1 of each year, as well as sick time, personal days, and a paid day for volunteerism. Associates may be eligible for bonuses and profit sharing. All associates are eligible for the firm's Employee Assistance Program. For more information on the Benefits available to Edward Jones associates, please visit our benefits page.
You'll be competitively compensated…
Edward Jones believes in a human centered approach as we partner for positive impact, to improve the lives of our clients, colleagues, and communities.
Edward Jones is based on a legacy of partnership and as a privately held firm we share the success with our associates through various discretionary and variable compensation programs, which includes bonus opportunities based on branch and firm profitability, along with individual performance.
The hiring minimum and maximum range shown below is a subset of the total pay range. There is also an opportunity for merit-based salary increases as you progress in the BOA role.