How to hire a corporate receptionist

How to hire a corporate receptionist, step by step

Here's a step-by-step corporate receptionist hiring guide:

• Step 1: Identify your hiring needs
• Step 2: Create an ideal candidate profile
• Step 3: Make a budget
• Step 4: Write a corporate receptionist job description
• Step 5: Post your job
• Step 6: Interview candidates
• Step 7: Send a job offer and onboard your new corporate receptionist
• Step 8: Go through the hiring process checklist

What does a corporate receptionist do?

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1. Identify your hiring needs

   Before you start hiring a corporate receptionist, identify what type of worker you actually need. Certain positions might call for a full-time employee, while others can be done by a part-time worker or contractor.

   Determine employee vs contractor status

   Is the person you're thinking of hiring a US citizen or green card holder?

   Yes

   No

   You should also consider the ideal background you'd like them a corporate receptionist to have before you start to hire. For example, what industry or field would you like them to have experience in, what level of seniority or education does the job require, and how much it'll cost to hire a corporate receptionist that fits the bill.

   This list presents corporate receptionist salaries for various positions.

   Type of Corporate Receptionist	Description	Hourly rate
   Corporate Receptionist	Receptionists perform administrative tasks, such as answering phones, receiving visitors, and providing general information about their organization to the public and customers.	$13-22
   Office Clerk	Office clerks are administrative employees who handle clerical activities for the organization. They are in charge of managing company records, organizing and storing documents, filing and sorting hard copies of documents, and liaising with other departments or external partners... Show more	$12-18
   Administrator Secretary	Administrator secretaries are assistants to managers or higher officers in charge of administrative tasks. Their responsibilities include liaising with an organization's internal departments and in communicating with the general public... Show more	$12-22

   Show more

2. Create an ideal candidate profile

   Common skills:

   • Visitor Badges
   • Phone Calls
   • Front Desk
   • Customer Service
   • Data Entry
   • Multi-Line Phone System
   • Telephone Calls
   • Direct Calls
   • Multi-Line Switchboard
   • Meeting Rooms
   • Conference Room Scheduling
   • Office Equipment
   • HR
   • Administrative Tasks

   Check all skills

   Responsibilities:

   • Manage SharePoint documentation for customers and vendor information.
   • Coordinate travel arrangements and hotel reservations for department executives and corporate clients.
   • Create FedEx labels, posting USPS mail and creating certify mailing slips.
   • Put patients on computer, greet and walk in patients to room, claim status, and payroll.
   • Reserve conference rooms, setup multimedia (video conferencing, projector setup, slideshow presentations- PowerPoint, etc . )
   • Prepare daily reports, enter data, accept payments, schedule appointments, meetings and lunches, and process payroll.

   More corporate receptionist duties

3. Make a budget

   Including a salary range in your corporate receptionist job description helps attract top candidates to the position. A corporate receptionist salary can be affected by several factors, such as geography, experience, seniority, certifications, and the prestige of the hiring company.

   For example, the average salary for a corporate receptionist in Kentucky may be lower than in Alaska, and an entry-level corporate receptionist usually earns less than a senior-level corporate receptionist. Additionally, a corporate receptionist with certifications may command a higher salary, and working for a well-known company or start-up may also impact an employee's pay.

   Average corporate receptionist salary

   $37,389yearly

   $17.98 hourly rate

   ---

   Entry-level corporate receptionist salary

   $29,000 yearly salary

   Updated December 17, 2025

   Average corporate receptionist salary by state

   Rank	State	Avg. salary	Hourly rate
   1	New York	$46,616	$22
   2	Wisconsin	$45,908	$22
   3	Washington	$45,345	$22
   4	Minnesota	$44,453	$21
   5	Illinois	$41,774	$20
   6	Virginia	$41,106	$20
   7	California	$40,492	$19
   8	Colorado	$40,455	$19
   9	Arizona	$39,010	$19
   10	Florida	$38,392	$18
   11	Iowa	$37,489	$18
   12	South Carolina	$35,294	$17
   13	Texas	$35,172	$17
   14	Tennessee	$34,887	$17

   Average corporate receptionist salary by company

   Company

   Rank	Company	Average salary	Hourly rate	Job openings
   1	Entravision Communications	$44,979	$21.62
   2	Apple	$40,611	$19.52	3
   3	McWane	$40,574	$19.51
   4	Northwest Center	$39,817	$19.14	7
   5	Zynex Medical	$39,240	$18.87
   6	VIP Mortgage The McMahon Team	$37,734	$18.14
   7	Rapid Response Monitoring	$37,525	$18.04
   8	Guaranteed Rate	$37,431	$18.00
   9	Ingevity	$37,202	$17.89
   10	Jani-King	$37,044	$17.81
   11	Caris Life Sciences	$36,819	$17.70	1
   12	Randstad North America, Inc.	$36,197	$17.40	5
   13	Bergstrom	$36,069	$17.34
   14	Robert Half	$35,935	$17.28	225
   15	Starkey Hearing Technologies	$35,268	$16.96
   16	Cano Health	$34,636	$16.65	14
   17	TEKsystems	$34,367	$16.52	34
   18	Security Industry Specialists	$34,335	$16.51
   19	Think Bank	$34,111	$16.40
   20	ZT Corporate	$33,802	$16.25

4. Writing a corporate receptionist job description

   A corporate receptionist job description should include a summary of the role, required skills, and a list of responsibilities. It's also good to include a salary range and the first name of the hiring manager. To help get you started, here's an example of a corporate receptionist job description:

   Corporate receptionist job description example

   Founded in 1933, Myers Industries has moved from a small storefront in Akron, Ohio to become a family of over 2,400 employees. Our One Myers team is made up of some of the most revered brands in the industry, including: Myers Tire Supply, Patch Rubber Company, Tuffy Manufacturing, Akro-Mils, Scepter, Buckhorn Inc, Jamco Products, Ameri-Kart, Elkhart Plastics and Trilogy Plastics. Our people are the engine behind our growth, and they work to deepen our customer relationships, serve our niche industries, and drive our success. We invite you to apply and consider joining our team as we drive our business forward. We would love to have you as part of the next chapter of our growth story!
   
   The Corporate Receptionist is responsible for. the day-to-day operations of welcoming guests, opening/distributing mail, the knowledge of activities taking place in our corporate headquarters.The position requires excellent organizational skills and the ability to handle sensitive information confidentially.
   Duties and Responsibilities
   Answer telephones Greet visitors, manage lobby, reception systems and office supplies Be aware of emergency responsibilities and procedures and respond as required Manage security badges and name plates Update media signs and communications Support the Executive Assistants as needed (i.e. arranging offsite meetings, filing, etc) Provide support for the Engagement Committee Assist with other administrative duties and projects as necessary All other duties as assigned
   Knowledge, Skills and Abilities
   Solid verbal and written communication skills Strong organizational skills Intermediate office skills including Microsoft Office products
   Education and Experience
   High school diploma or GED Experience with multi-line phones and public contact is preferred
   Working Conditions
   Typical office environment
   Physical Requirements
   Specific vision abilities required by this job include close vision, color vision, peripheral vision, and depth perception.
   
   Myers Industries, Inc. is an equal opportunity at will employer and does not discriminate against any employee or applicant for employment because of age, race, religion, color, disability, sex, sexual orientation or national origin.
   
   Other details
   Job Family DIR Job Function Administration Pay Type Salary
   Apply Now

   Copy this example

   

5. Post your job

   To find the right corporate receptionist for your business, consider trying out a few different recruiting strategies:

   • Consider internal talent. One of the most important sources of talent for any company is its existing workforce.
   • Ask for referrals. Reach out to friends, family members, and current employees and ask if they know or have worked with corporate receptionists they would recommend.
   • Recruit at local colleges. Attend job fairs at local colleges to recruit corporate receptionists who meet your education requirements.
   • Social media platforms. LinkedIn, Facebook and Twitter now have more than 3.5 billion users, and you can use social media to reach potential job candidates.

   Post your job online:

   • Post your corporate receptionist job on Zippia to find and recruit corporate receptionist candidates who meet your exact specifications.
   • Use field-specific websites.
   • Post a job on free websites.

6. Interview candidates

   Recruiting corporate receptionists requires you to bring your A-game to the interview process. The first interview should introduce the company and the role to the candidate as much as they present their background experience and reasons for applying for the job. During later interviews, you can go into more detail about the technical details of the job and ask behavioral questions to gauge how they'd fit into your current company culture.

   Remember to include a few questions that allow candidates to expand on their strengths in their own words. Asking about their unique skills might reveal things you'd miss otherwise. At this point, good candidates can move on to the technical interview.

   The right interview questions can help you assess a candidate's hard skills, behavioral intelligence, and soft skills.

7. Send a job offer and onboard your new corporate receptionist

   Once you've decided on a perfect corporate receptionist candidate, it's time to write an offer letter. In addition to salary, it should include benefits and perks available to the employee. Qualified candidates may be considered for other positions, so make sure your offer is competitive. Candidates may wish to negotiate. Once you've settled on the details, formalize your agreement with a contract.

   You should also follow up with applicants who don't get the job with an email letting them know that you've filled the position.

   To prepare for the new employee's start date, you can create an onboarding schedule and complete any necessary paperwork, such as employee action forms and onboarding documents like I-9 forms, benefits enrollment, and federal and state tax forms. Human Resources should also ensure that a new employee file is created.

8. Go through the hiring process checklist

   • Determine employee type (full-time, part-time, contractor, etc.)
   • Submit a job requisition form to the HR department
   • Define job responsibilities and requirements
   • Establish budget and timeline
   • Determine hiring decision makers for the role
   • Write job description
   • Post job on job boards, company website, etc.
   • Promote the job internally
   • Process applications through applicant tracking system
   • Review resumes and cover letters
   • Shortlist candidates for screening
   • Hold phone/virtual interview screening with first round of candidates
   • Conduct in-person interviews with top candidates from first round
   • Score candidates based on weighted criteria (e.g., experience, education, background, cultural fit, skill set, etc.)
   • Conduct background checks on top candidates
   • Check references of top candidates
   • Consult with HR and hiring decision makers on job offer specifics
   • Extend offer to top candidate(s)
   • Receive formal job offer acceptance and signed employment contract
   • Inform other candidates that the position has been filled
   • Set and communicate onboarding schedule to new hire(s)
   • Complete new hire paperwork (i9, benefits enrollment, tax forms, etc.)

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How much does it cost to hire a corporate receptionist?