Document control administrator vs document control assistant

The differences between document control administrators and document control assistants can be seen in a few details. Each job has different responsibilities and duties. While it typically takes 4-6 years to become a document control administrator, becoming a document control assistant takes usually requires 1-2 years. Additionally, a document control administrator has an average salary of $38,893, which is higher than the $36,349 average annual salary of a document control assistant.

The top three skills for a document control administrator include engineering drawings, data entry and ISO. The most important skills for a document control assistant are data entry, engineering drawings, and access database.

Document control administrator vs document control assistant overview

	Document Control Administrator	Document Control Assistant
Yearly salary	$38,893	$36,349
Hourly rate	$18.70	$17.48
Growth rate	-8%	-8%
Number of jobs	83,949	46,301
Job satisfaction	-	-
Most common degree	Bachelor's Degree, 58%	Bachelor's Degree, 54%
Average age	47	50
Years of experience	6	2

What does a document control administrator do?

A document control administrator is responsible for overseeing and managing an organization's documents. As a document control administrator, you will need to ensure that all documents are prepared and managed accurately and efficiently. You will be responsible for setting up, copying, and storing documents, creating templates, and handling requests for certain documents from clients or employees. You may also be tasked to assist project managers in developing and maintaining documents, and train other staff on records management policies and procedures.

What does a document control assistant do?

Document control assistants are responsible for maintaining and organizing the company's records process. Their duties include directing, tracking, and supplying a variety of hard copy and electronic documents as well as recording them through a file and folder naming composition. Also, they maintain confinement for all ongoing and existing documentation as well as logging in and registering existing documents. Additionally, they monitor documents, provide a consistent report on their condition, and make certain staff takes correct measures on unresolved records and documents.

Document control administrator vs document control assistant salary

Document control administrators and document control assistants have different pay scales, as shown below.

	Document Control Administrator	Document Control Assistant
Average salary	$38,893	$36,349
Salary range	Between $26,000 And $56,000	Between $26,000 And $48,000
Highest paying City	-	Minneapolis, MN
Highest paying state	-	Massachusetts
Best paying company	-	RCM Technologies
Best paying industry	-	Technology

Differences between document control administrator and document control assistant education

There are a few differences between a document control administrator and a document control assistant in terms of educational background:

	Document Control Administrator	Document Control Assistant
Most common degree	Bachelor's Degree, 58%	Bachelor's Degree, 54%
Most common major	Business	Business
Most common college	Stanford University	Western Carolina University

Document control administrator vs document control assistant demographics

Here are the differences between document control administrators' and document control assistants' demographics:

	Document Control Administrator	Document Control Assistant
Average age	47	50
Gender ratio	Male, 32.1% Female, 67.9%	Male, 21.5% Female, 78.5%
Race ratio	Black or African American, 9.7% Unknown, 4.7% Hispanic or Latino, 19.5% Asian, 5.3% White, 60.1% American Indian and Alaska Native, 0.6%	Black or African American, 9.1% Unknown, 3.9% Hispanic or Latino, 16.0% Asian, 3.8% White, 66.4% American Indian and Alaska Native, 0.7%
LGBT Percentage	8%	6%

Differences between document control administrator and document control assistant duties and responsibilities

Document control administrator example responsibilities.

Maintain tracking system for follow up letters, convert files to PDF files, manage loss control files on server.
Create SharePoint sites for managing domestic and international projects.
Manage quality of care improvement initiatives for patients and other mandate hospital standards through surveys and information sessions.
Issue part numbers and maintain the BOM.
Follow the rules and regulations of the FDA and OSHA.
Gather and verify BOM data to include in vendor's manual.

Document control assistant example responsibilities.

Control and manage ISO documentation.
Manage quality of care improvement initiatives for patients and other mandate hospital standards through surveys and information sessions.
Audit and track FDA & customer regulate documentation for inconsistencies in order to maintain QS and ISO certifications.
Arrange business and personal travel plans and travel logistics.
Place PDF files into emails and then move files to the server.
Maintain necessary training documentation to ensure all departments comply and are traceable via FDA standards.

Document control administrator vs document control assistant skills

Common document control administrator skills

Engineering Drawings, 10%
Data Entry, 9%
ISO, 6%
Meeting Minutes, 6%
SharePoint, 6%
Access Database, 5%

Common document control assistant skills

Data Entry, 17%
Engineering Drawings, 14%
Access Database, 8%
Office Equipment, 6%
Word Processing, 5%
SharePoint, 5%

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Document Control Administrator
Document Control Administrator vs Document Control Assistant

Updated January 8, 2025

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