Document control administrator vs document management specialist

The differences between document control administrators and document management specialists can be seen in a few details. Each job has different responsibilities and duties. While it typically takes 4-6 years to become a document control administrator, becoming a document management specialist takes usually requires 2-4 years. Additionally, a document management specialist has an average salary of $71,208, which is higher than the $38,893 average annual salary of a document control administrator.

The top three skills for a document control administrator include engineering drawings, data entry and ISO. The most important skills for a document management specialist are clinical documentation, patients, and sharepoint.

Document control administrator vs document management specialist overview

	Document Control Administrator	Document Management Specialist
Yearly salary	$38,893	$71,208
Hourly rate	$18.70	$34.23
Growth rate	-8%	11%
Number of jobs	83,949	88,740
Job satisfaction	-	-
Most common degree	Bachelor's Degree, 58%	Bachelor's Degree, 52%
Average age	47	44
Years of experience	6	4

What does a document control administrator do?

A document control administrator is responsible for overseeing and managing an organization's documents. As a document control administrator, you will need to ensure that all documents are prepared and managed accurately and efficiently. You will be responsible for setting up, copying, and storing documents, creating templates, and handling requests for certain documents from clients or employees. You may also be tasked to assist project managers in developing and maintaining documents, and train other staff on records management policies and procedures.

What does a document management specialist do?

A document management specialist is in charge of managing the documents in a company using electronic systems. They typically perform research to identify the strengths or weaknesses of current processes, develop management plans and strategies to enhance procedures, implement solutions against problem areas, liaise with external parties, and coordinate with various departments to gather and analyze data. Moreover, a document management specialist must lead and encourage staff to reach goals while implementing the company's documentation management policies and regulations, creating new ones as needed.

Document control administrator vs document management specialist salary

Document control administrators and document management specialists have different pay scales, as shown below.

	Document Control Administrator	Document Management Specialist
Average salary	$38,893	$71,208
Salary range	Between $26,000 And $56,000	Between $51,000 And $99,000
Highest paying City	-	San Francisco, CA
Highest paying state	-	California
Best paying company	-	FUJIFILM Diosynth Biotechnologies
Best paying industry	-	Finance

Differences between document control administrator and document management specialist education

There are a few differences between a document control administrator and a document management specialist in terms of educational background:

	Document Control Administrator	Document Management Specialist
Most common degree	Bachelor's Degree, 58%	Bachelor's Degree, 52%
Most common major	Business	Business
Most common college	Stanford University	Stanford University

Document control administrator vs document management specialist demographics

Here are the differences between document control administrators' and document management specialists' demographics:

	Document Control Administrator	Document Management Specialist
Average age	47	44
Gender ratio	Male, 32.1% Female, 67.9%	Male, 34.0% Female, 66.0%
Race ratio	Black or African American, 9.7% Unknown, 4.7% Hispanic or Latino, 19.5% Asian, 5.3% White, 60.1% American Indian and Alaska Native, 0.6%	Black or African American, 6.2% Unknown, 4.7% Hispanic or Latino, 8.8% Asian, 12.0% White, 67.7% American Indian and Alaska Native, 0.5%
LGBT Percentage	8%	11%

Differences between document control administrator and document management specialist duties and responsibilities

Document control administrator example responsibilities.

Maintain tracking system for follow up letters, convert files to PDF files, manage loss control files on server.
Create SharePoint sites for managing domestic and international projects.
Manage quality of care improvement initiatives for patients and other mandate hospital standards through surveys and information sessions.
Issue part numbers and maintain the BOM.
Follow the rules and regulations of the FDA and OSHA.
Gather and verify BOM data to include in vendor's manual.

Document management specialist example responsibilities.

Manage all incoming Medicaid claims to ensure that patients are being cover under the correct plan.
Manage medical records with Cerner electronic medical record program.
Manage medical transcription and deficiencies, guiding physicians toward chart completion.
Manage SharePoint assignments for distribution and preparation to facilitate accuracy and adherence to establish productivity standards.
Support ISO audits for process documentation and software/ literature distribution, managing follow-up corrective action plans as needed.
Perform field walk downs to identify and document field installations to verify FDA requirements t and maintain GMP.

Document control administrator vs document management specialist skills

Common document control administrator skills

Engineering Drawings, 10%
Data Entry, 9%
ISO, 6%
Meeting Minutes, 6%
SharePoint, 6%
Access Database, 5%

Common document management specialist skills

Clinical Documentation, 20%
Patients, 19%
SharePoint, 7%
PowerPoint, 6%
Windows, 5%
Revision Control, 4%

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Document Control Administrator
Document Control Administrator vs Document Management Specialist

Updated January 8, 2025

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