Document management specialist vs document management technician

The differences between document management specialists and document management technicians can be seen in a few details. Each job has different responsibilities and duties. It typically takes 2-4 years to become both a document management specialist and a document management technician. Additionally, a document management specialist has an average salary of $71,208, which is higher than the $55,679 average annual salary of a document management technician.

The top three skills for a document management specialist include clinical documentation, patients and sharepoint. The most important skills for a document management technician are hippa, proofreading, and HIPAA.

Document management specialist vs document management technician overview

	Document Management Specialist	Document Management Technician
Yearly salary	$71,208	$55,679
Hourly rate	$34.23	$26.77
Growth rate	11%	11%
Number of jobs	88,740	63,954
Job satisfaction	-	-
Most common degree	Bachelor's Degree, 52%	Bachelor's Degree, 44%
Average age	44	44
Years of experience	4	4

What does a document management specialist do?

A document management specialist is in charge of managing the documents in a company using electronic systems. They typically perform research to identify the strengths or weaknesses of current processes, develop management plans and strategies to enhance procedures, implement solutions against problem areas, liaise with external parties, and coordinate with various departments to gather and analyze data. Moreover, a document management specialist must lead and encourage staff to reach goals while implementing the company's documentation management policies and regulations, creating new ones as needed.

What does a document management technician do?

The primary role of a document management technician revolves around managing electronic files. They can store, share, send, and even destroy some private and unnecessary files. With the knowledge of how the internet works, document technicians can find ways to increase storage, follow guidelines to process storage, and complete back-ups as problems such as accidentally deleting files can occur. They are often tasked to retrieve important documents, so a great deal of computer knowledge is required.

Document management specialist vs document management technician salary

Document management specialists and document management technicians have different pay scales, as shown below.

	Document Management Specialist	Document Management Technician
Average salary	$71,208	$55,679
Salary range	Between $51,000 And $99,000	Between $30,000 And $100,000
Highest paying City	San Francisco, CA	-
Highest paying state	California	-
Best paying company	FUJIFILM Diosynth Biotechnologies	-
Best paying industry	Finance	-

Differences between document management specialist and document management technician education

There are a few differences between a document management specialist and a document management technician in terms of educational background:

	Document Management Specialist	Document Management Technician
Most common degree	Bachelor's Degree, 52%	Bachelor's Degree, 44%
Most common major	Business	Business
Most common college	Stanford University	Stanford University

Document management specialist vs document management technician demographics

Here are the differences between document management specialists' and document management technicians' demographics:

	Document Management Specialist	Document Management Technician
Average age	44	44
Gender ratio	Male, 34.0% Female, 66.0%	Male, 36.9% Female, 63.1%
Race ratio	Black or African American, 6.2% Unknown, 4.7% Hispanic or Latino, 8.8% Asian, 12.0% White, 67.7% American Indian and Alaska Native, 0.5%	Black or African American, 6.2% Unknown, 4.7% Hispanic or Latino, 8.8% Asian, 12.0% White, 67.7% American Indian and Alaska Native, 0.5%
LGBT Percentage	11%	11%

Differences between document management specialist and document management technician duties and responsibilities

Document management specialist example responsibilities.

Manage all incoming Medicaid claims to ensure that patients are being cover under the correct plan.
Manage medical records with Cerner electronic medical record program.
Manage medical transcription and deficiencies, guiding physicians toward chart completion.
Manage SharePoint assignments for distribution and preparation to facilitate accuracy and adherence to establish productivity standards.
Support ISO audits for process documentation and software/ literature distribution, managing follow-up corrective action plans as needed.
Perform field walk downs to identify and document field installations to verify FDA requirements t and maintain GMP.

Document management technician example responsibilities.

Manage & maintain central filing of all project documentation as per the GASCO document management system (LIVELINK).
Assist teams with migration of content into SharePoint.
Ensure appropriate security measures are maintained within CMS.
Maintain RST SharePoint site by updating new procedures or files.
Coordinate the establishment of site QA metrics to support both division and corporate requirements.
Log, stamp and scan documents into the electronic data management systems (EDMS).

Document management specialist vs document management technician skills

Common document management specialist skills

Clinical Documentation, 20%
Patients, 19%
SharePoint, 7%
PowerPoint, 6%
Windows, 5%
Revision Control, 4%

Common document management technician skills

Hippa, 14%
Proofreading, 14%
HIPAA, 12%
Litigation, 8%
Hard Copy, 6%
USPS, 5%

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Document Management Specialist vs Document Management Technician

Updated January 8, 2025

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