Executive administrative assistant jobs in Eastvale, CA - 872 jobs

D3 Search is actively seeking a Snr. Executive Assistant on behalf of a highly respected CA-based law practice with its headquartered office situated in downtown Los Angeles, CA (90071). Snr. Executive Assistant Note: 7+ years relevant senior level executive assistant experience with a prominent & respected law practice is REQUIRED. Location/Map: Los Angeles, CA (90071) Employer Work Model: Hybrid work model (4 onsite/1 remote). Employment Status: Exempt. Position Summary: Highly respected and well-established CA-based law practice seeks an exceedingly skilled Snr. Executive Assistant to provide dedicated support to its dynamic, high-profile founding partner. This position requires exceptional organization and communication skills, sound judgment, proactivity in all areas from scheduling to prioritizing, and a solid ability to maintain composure under pressure. Key Responsibilities, Tasks & Duties: Act as the primary 'gatekeeper' and liaison to the law firm's founder. Manage a complex, constantly changing calendar with accuracy and precision Coordinate internal and external meetings, multiple events, and extensive travel with the utmost attention to detail Draft confidential correspondence, reports, and presentations Anticipate the needs of the firm's founder and maintain a proactive approach to all tasks Serve as a key partner to senior leadership across the organization Exercise discretion with sensitive information and interactions Supporting project management tasks and consistent follow-up on action items Extensive travel coordination (international & national) and event planning. General Qualifications: 7+ years of experience supporting c-suite or senior executives as an Executive Assistant in a fast-paced, high-demand environment Outstanding organizational, communication, and interpersonal skills Professional demeanor and an ability to remain calm under pressure, while balancing a sense of urgency Impeccable writing and editing capabilities Proven discretion, loyalty, and integrity Tech-savvy with proficiency in Microsoft Office, Google, Excel, Zoom and the ability to become proficient in the firm's CRM platform Annual Salary/Comp. & Benefits: Annual comp./salary is up to 150K + sign-on bonus (DOE/DOQ) plus a comprehensive & robust benefits package, 401K, generous PTO, hybrid 4/1 work model, paid parking onsite, yearly reviews, lucrative annual bonuses, etc. If interested in this Snr. Executive Assistant role located in Los Angeles, CA (90071), and you meet the stated qualifications/requirements, please contact the following D3 rep.: Don Moser | D3 Search 📬**************** | ☎️ ************ 📡 **************** D3 Legal Search LLC (aka D3 Search), and its clients are equal opportunity employers. Pursuant to local ordinances, we will consider qualified applicants with criminal histories in a manner consistent with the requirements of the Fair Chance Initiative for Hiring Ordinance.

A boutique investment firm with a beautiful office in El Segundo is seeking a sharp and proactive TEMP Assistant to support the Principal and keep daily operations running smoothly. This is a fast paced environment and a great opportunity for someone who loves variety and is ready to take on more responsibility. What You'll Do • Manage calendars, schedule meetings, coordinate travel • Draft correspondence, prep mailings, and assist with client communications • Update Salesforce, Wealthbox, and Precise FP with client and fund documents • Oversee office operations including supplies, mail, reservations, plant care, and Friday lunches • Support light personal tasks as needed • Partner with the COO on projects, onboarding, and tech or office upgrades Who Thrives Here Someone organized, detail oriented, and quick to anticipate needs. Must enjoy being the go to person in a dynamic, fast moving environment. If you're interested in this opportunity, please reach out directly. This team is looking to move quickly and the opportunity will start for training prior to the holiday! Hourly Rate: $30-35, overtime eligible. Onsite in El Segundo

CliftonLarsonAllen (CLA) CLA Search has been retained by Episcopal Communities & Services to identify a Controller for their Glendora, CA location. Episcopal Communities & Services is a prestigious not-for-profit organization with a legacy of providing seniors exceptional communities and services for more than 100 years. Position Summary The Executive Assistant provides high-level administrative support to the President and CEO, ensuring efficient management of schedules, meetings, board activities, fund development, and office operations. This role requires exceptional organizational skills, attention to detail, and the ability to work effectively with diverse personalities in a fast-paced environment. What You'll Do: Administrative Support Manage CEO's calendar, including board, committee, and association meetings. Create and maintain master calendars for executive leadership. Prepare for meetings (logistics, presentations, technology setup). Provide research and prepare presentations as requested. Maintain corporate records and ensure proper filing in systems like Board Effect and SharePoint. Coordinate travel and manage CEO's schedule, ensuring meetings are spaced appropriately and reminders are sent. Board & Leadership Support Coordinate and support Board of Directors and senior leadership. Prepare annual board calendars, agendas, and meeting packets. Secure meeting locations and manage logistics for in-person and virtual meetings. Prepare minutes and resolutions, obtain signatures, and maintain compliance with retention requirements. Train new board members on technology platforms and update board records as needed. Fund Development Maintain donor database integrity and prepare donor acknowledgement letters. Run queries and reports in CRM software (Neon). Coordinate with accounting to verify donor activity and ensure accurate documentation. Prepare and mail letters of acknowledgement and year-end tax letters. Organize electronic filing of donor correspondence and reports. Office Management Oversee housekeeping, maintenance, and office supply inventory. Arrange delivery of furniture and fixtures as needed. Ensure the office is presentable and well-stocked. Make authorized purchases for administration and supportive services, following approval protocols and proper documentation. Technology & Meeting Support Ensure all equipment is available and functioning for meetings. Coordinate with external parties for offsite presentations. Support CEO's presentation preferences and technology needs. What You'll Need: Bachelor's degree (B.A. or B.S.) required. Minimum two years' experience in an executive assistant or similar role. Excellent writing and communication skills. Strong computer skills; proficiency in Microsoft Office Suite (Word, Excel) and file management software. Experience with CRM software (Neon) preferred. Ability to work effectively with various personalities. Highly organized, detail-oriented, and able to manage multiple ongoing projects. Demonstrated ability to prioritize, anticipate needs, and follow through on tasks.

World renowned entertainment company is seeking a career EA for a C-suite executive for their West LA office. Duties will involve managing heavy calendars, travel, expenses, calls, emails, and board meeting prep. The ideal candidate will thrive in fast-paced, ever-changing environments and have 5+ years of strong C-suite/Partner level support experience. A background within entertainment is a huge plus! Perks include working in a thrilling, innovative environment with the best and brightest in the industry and a strong compensation/benefits package. Please note -- this role is fully onsite, 9am-6pm. Kindly submit your resume for immediate consideration.

How to Apply: Please email your resume and a brief cover letter to ************************** with the subject line “Executive Assistant Application - Your Name”. Job Title: Executive Assistant Department: CEO / Co-Founder Location: Encino (Hybrid) Who We Are: CrossCheck Studios is a dynamic Gen-Z Media Company focused on curating Gen-Z content through brand partnerships, high-quality production, and event activations. We craft and deliver innovative content that resonates with the younger generation, making us the go-to destination for creators looking to make a significant impact in the digital space. Job Description: CrossCheck Studios is seeking a full-time executive assistant to support our CEO & Co-Founders day to day. The ideal candidate will provide top-level assistance for two high-level executives and have interest of growing in the entertainment industry, specifically in talent management, creative agency, and talent-facing branded partnerships. They should be well-organized and be comfortable scheduling meetings and responding to emails on the executive's behalf and more. We are a start-up, so no job is too big or too small for any of our team. Essential Responsibilities: Manage CEO + Co-Founder's calendar scheduling - including video calls, in-person meetings, + personal agendas. Manage CEO + Co-Founder's travel bookings - including itineraries, in-person meetings, flights, accommodations, and all communication with a brand's travel agency (if needed). Act as CEO + Co-Founder's point-of-contact during all travel. Manage/schedule CEO + Co-Founder's events - including branded events, red carpets, photoshoots, happy hours, etc. Attend all of the CEO's video meetings (unless directly specified), keep meeting minutes/notes, task lists, and ensure the organization of the CEO's desk. Coordinate communication with business managers and legal team when necessary for contracts, invoicing, and expenses. Track company expenses - specifically for the CEO + Co-Founder when traveling. Support the Co-Founder in personal tasks as needed. Qualifications: Basic Requirements + Desired Characteristics: Bachelor's Degree Previous Experience / Keen Interest in working in talent management, creative agency, and talent-facing branded partnerships. Flexible, personable, and a self-starter Team player/collaborative A positive attitude and an eagerness to learn Passionate about entertainment, pop culture, and the creator economy. Well-organized, detail-oriented, ability to multi-task with great follow-up skills Strong written and verbal communication skills Additional Requirements: Must be willing to work hybrid in Encino Must have work authorization to work in the United States Willingness to work overtime and on weekends with short notice. Hybrid: This position has been designated as hybrid. What We Offer: Hands-on experience in a creative and collaborative environment. Mentorship from experienced content creators and marketers. Opportunities for professional development and growth. Health Insurance & 401k

Job Title: Executive Assistant Duration : 6 months with possible extension Job Description:Candidates must be high quality, professional with great people skills. A positive attitude is a must. Incumbent will provide Executive Administrative Assistant AND Public Relations support to assist with planning and implementation of events and programs. Tasks will include preparing expense reports, formulating business purposes, reviewing budgets, assisting with organizing events, ordering goods/services, managing calendars, making travel arrangements, setting up business meetings, placing office orders/managing supply levels, and managing student workers' workflow in a small office. Training will be provided, support is always available. Additional Qualifications:Self-starter Strong knowledge of Outlook and Excel required. Proficient typist Comfortable working in a professional environment Exerting up to 45lbs. of force to lift/carry/push objects up to 5% of the day. Climbing stairs Standing for sustained periods while working at events Strong candidate required who is professional and reliable.

We are looking for a high-energy, proactive, and tech-savvy Executive Assistant to support the CEO and Founder of a fast-growing wellness brand. This is an in-office role that goes beyond traditional admin work-ideal for someone who embraces innovation, thrives in a fast-paced environment, and brings a positive, can-do attitude to every task. Key Responsibilities: Oversee and manage the CEO's inbox daily, prioritize important communications, and respond or follow up as needed. Communicate on behalf of the CEO with partners, vendors, and clients while maintaining strong professional relationships. Schedule and coordinate meetings, travel, and special projects efficiently and accurately. Research, book, and manage travel accommodations for the CEO and team. Ensure best rates, accurate itineraries, and seamless planning. Support project coordination, content production schedules, and occasional live or recorded shoots in-office. Assist with podcast guest research, scheduling, and light production tasks. Maintain strict confidentiality and professionalism when handling sensitive confidential information. Desired Skills & Experience: Strong knowledge and practical use of AI tools (such as Microsoft, ChatGPT,Copilot, Google, and Gemini) to streamline workflow, increase productivity, and enhance daily operations. Advanced proficiency in Apple products (MacOS, iPhone, iCloud, iMessage syncing, airdrop, etc.) Very strong skills in Microsoft Office Suite, especially Outlook, Word, Excel, and PowerPoint (must know how to create polished, branded presentations). Ability to showcase past presentation or admin work is a plus. Video editing skills are a bonus-especially for creating high-quality social media or internal videos. Comfortable using tools like Canva, CapCut, Final Cut, or Adobe Premiere is a major advantage. Experience with social media platforms (TikTok, Instagram, YouTube) is a plus, especially if able to support light video planning or editing. Excellent multitasking abilities and the capacity to juggle multiple priorities with efficiency and grace. Strong travel coordination skills: able to research, book, and organize travel plans quickly, accurately, and affordably. Who You Are: An experienced Executive Assistant (or similar role) who is tech-savvy and highly organized. Exceptional memory and attention to detail-able to retain key information and remember conversations, tasks, and preferences consistently. Energetic, resourceful, and someone who thrives when taking initiative. Strong communicator-clear, professional, and personable. Someone with a strong aesthetic eye and comfort working in a wellness and content-driven environment. Must be located in or able to commute daily to Buena Park, CA. Fluent in Hindi (preferred)

Seeking a temporary Administrative Assistant to start ASAP!! 📍 El Segundo, CA | Onsite 💼 Nonprofit Organization 💰 Up to $27/hour 🕗 Monday-Friday, 8:00 AM-5:00 PM (hours are fixed and not negotiable) A well-established and mission-driven nonprofit organization in El Segundo is seeking an experienced Senior Administrative Assistant to provide high-level support to our Executive Director and Deputy Director. This is a highly visible, trusted role for a professional who thrives in a fast-paced environment, exercises excellent judgment, and understands the importance of discretion and precision. Key Responsibilities Provide comprehensive administrative support to the Executive Director, managing daily priorities with efficiency and professionalism Serve as a gatekeeper by triaging calls, emails, and requests involving highly confidential and sensitive matters Coordinate and facilitate meetings, conference calls, webinars, and virtual events using Zoom, Microsoft Teams, and collaborative whiteboard tools Arrange and manage work-related travel as needed Collaborate effectively with internal departments and stakeholders at all levels Analyze information, compile data, and prepare reports or summaries as requested Anticipate needs, identify opportunities for improved processes, and create new administrative efficiencies Respond calmly and effectively to urgent or time-sensitive matters at the direction of executive leadership Qualifications & Experience Minimum of 3 years of administrative support experience (senior or executive-level support strongly preferred) Exceptional written and verbal communication skills Proven ability to manage competing priorities with urgency, accuracy, and sound judgment Absolute commitment to confidentiality and professionalism Advanced computer skills; highly tech-savvy and comfortable learning new tools quickly Strong organizational skills with keen attention to detail Ability to multitask and keep multiple initiatives moving simultaneously Bachelor's degree strongly preferred

We are searching for a diligent, reliable, and highly organized team member to provide administrative and client support in our growing estate planning law firm. This role is ideal for someone who takes ownership of their work, follows through without reminders, and can be trusted to get tasks done accurately and on time. Applicants should be extremely thorough, possess excellent communication skills, and have some background in customer service. If you care deeply about quality, details, and helping people, we would love to meet you. For consideration, please complete the entire application and submit your resume. Who You Are You are reliable, professional, kind, and intelligent. Quality matters to you, and you take pride in your attention to detail. You double-check your work, and typos make you cringe. You follow through on tasks and close the loop without being asked. You communicate proactively if something is delayed, unclear, or needs clarification. You love helping people and will take extra steps to ensure things are done right. You are comfortable working independently and as part of a team. If the copy machine jams, you try to fix it-and usually succeed-but you know that asking a question will save time. You work efficiently without sacrificing accuracy. You understand the importance of confidentiality and handle sensitive client information with discretion and integrity. Application Instructions (Optional but Highly Recommended) Please include a cover letter or brief note explaining why you consider yourself highly reliable and detail-oriented. Compensation & Benefits $21-$26 per hour, depending on experience Performance-based bonuses Medical, vision, and life insurance benefits 401(k) with employer match after one year of service Paid time off and paid holidays Quarterly team events and firm celebrations Supportive, team-oriented work environment with opportunities for growth Compensation: $21 - $26 hourly Responsibilities: Communicate with clients and provide a warm, professional first impression Answer a busy phone line and respond to client inquiries in a timely manner Scan, organize, and manage client documents Prepare and send client packets and correspondence Schedule, confirm, and manage appointments while keeping the calendar full Follow up with clients to obtain required documents and minimize rescheduled appointments Prepare new client folders and files for upcoming appointments Scan, mail, and track letters and other legal documents Assist with onboarding new clients Qualifications: Spanish-speaking preferred Prior experience in estate planning, probate, or trust administration preferred Customer service experience in a professional setting Excellent presentation, attitude, and interpersonal skills Ability to manage multiple priorities in a fast-paced environment Strong written, verbal, and problem-solving skills Proficient in basic computer software and able to quickly learn new systems Ability to complete highly detailed work efficiently and accurately Notary preferred Associate's degree preferred, but not required About Company At The Wagon Legacy, we help families protect their future and create peace of mind through thoughtful and well-crafted estate plans. Our work helps families avoid unnecessary conflict, preserve their legacy, and feel supported during important life moments. We are a growing firm that values long-term team members, personal growth, and doing meaningful work that truly helps people. Our Core Values: Attention to Detail Honesty Communication Doing What Is Best for the Client Learn more about us: ******************************* ***************************************** #WHLAW2 Compensation details: 21-26 Hourly Wage PI928f1929995f-37***********2

Assistant to General Counsel, SVP & Secretary Company: Carbon Activated Corporation Employment Type: Full-Time, hourly rate $20 - $25/hr oration Carbon Activated Corporation is a global leader in activated carbon solutions for air, water, and process purification. With operations across North America and internationally, we serve clients in municipal, industrial, and private sectors. We are a dynamic, growing organization seeking a motivated professional to support our executive legal and corporate operations. Position Overview We are seeking a highly organized and proactive Assistant to the General Counsel, SVP, and Secretary to provide legal, administrative, and transactional support. This position is ideal for someone who thrives in a fast-paced environment, has excellent attention to detail, and enjoys working across departments to ensure smooth operations and compliance. Key Responsibilities Assist with transactional and contract-related work, including bid execution, contract preparation, negotiations, and signing processes. Support collections and commercial documentation under the supervision of the General Counsel. Provide assistance with in-house legal matters, including document management, research, and drafting correspondence. Support corporate secretary functions, including preparing shareholder and director meeting minutes, maintaining corporate records, and filing annual reports and other state or regulatory filings. Coordinate closely with HR, Accounting, and Sales departments on cross-functional matters. Handle a variety of non-legal administrative tasks, including scheduling, document organization, and executive support. Maintain confidentiality and exercise sound judgment in all matters. Qualifications Bachelor's degree or equivalent experience required; Minimum 2-4 years of relevant experience in a corporate, legal, or administrative support role. Strong understanding of corporate documentation, contracts, and compliance processes. Excellent written and verbal communication skills. High attention to detail, with strong organizational and multitasking abilities. Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook). Ability to work independently, prioritize effectively, and meet deadlines. Why Join Us Opportunity to work closely with executive leadership in a growing international company. Exposure to a broad range of legal, corporate, and business functions. Collaborative, professional environment that values initiative and integrity.

In-Person | Full-Time | Field & Office Based Company: Enhaus Design Build Enhaus Design Build is a fast-growing, design-build firm specializing in residential, multi family construction, ADUs, and design-forward homes across Los Angeles. We operate in a high-accountability environment where execution, organization, communication, and teamwork are non-negotiable. As we continue to scale, we are seeking a highly organized, detail-oriented, and execution-driven Executive Assistant to support leadership, coordinate marketing initiatives, and help drive projects and events forward. Role Overview This is a full-time, in-person role that requires working from the office and traveling locally between active job sites, events, and meetings. You will support executive leadership while also assisting with marketing execution, CRM management, and event coordination. Success in this role is measured by how well tasks are executed, how clearly information is communicated, and how effectively details are managed across the team. This is not a remote role. Key Responsibilities Executive & Administrative Execution Provide in-person administrative support to executive leadership Manage calendars, meetings, deadlines, and priorities with precision Track action items and ensure timely follow-through Draft clear, professional emails, documents, and internal communications Organize contracts, proposals, invoices, and internal documentation Maintain clean digital filing systems and task trackers Assist with expense tracking and coordination with accounting Support and enforce internal processes and SOPs Ensure no tasks, deadlines, or communications fall through the cracks Task Management, Accountability & Team Support Manage multiple tasks and priorities in a fast-paced environment Take full ownership of assigned responsibilities from start to finish Maintain organized task lists, deadlines, and progress updates Communicate status clearly and proactively Identify problems early and help drive solutions Support team members to ensure collective success Execute reliably without reminders or micromanagement Marketing, CRM & Field Coordination Execute marketing initiatives and support ongoing campaigns Maintain clean and accurate CRM records (experience with HubSpot is desired but not required) Track leads, deal stages, notes, and follow-ups Draft written marketing, email, and event communications Coordinate with designers, photographers, videographers, and vendors Travel to job sites as needed to support coordination and marketing efforts Ensure marketing timelines and deliverables are met Event & On-Site Execution Coordinate and execute logistics for client events and workshops Travel locally between project sites and event locations Communicate clearly with vendors, clients, and internal teams Manage schedules, materials, and on-site setup Provide on-site event support with professionalism and attention to detail Complete post-event follow-ups, documentation, and CRM updates Qualifications & Requirements Available full-time, in person Able and willing to travel locally from project to project Highly detail-oriented with strong organizational skills Strong verbal and written communication skills Excellent task management and prioritization abilities Responsible, reliable, and accountable Team-focused and goal-oriented mindset Creative and comfortable contributing ideas Willing to tackle new problems and adapt quickly Proactive, confident sharing opinions and asking questions Enjoys organization, structure, and clean systems Experience working in a fast-paced work environment Proficient with Google Workspace (Gmail, Docs, Sheets, Calendar, Drive) Experience with HubSpot CRM is a plus, but not required Interested in learning and supporting marketing initiatives Why Join Enhaus Direct exposure to leadership and real responsibility Clear expectations and measurable performance standards Dynamic role spanning office, field, and event environments Opportunity to grow into Operations, Office Manager, or Executive Operations roles High-performance, team-driven culture with room to grow

A contemporary womenswear brand is seeking a Design Assistant to support the Design Director and broader design team in seasonal concepting, product execution, and cross-functional workflow. This role is ideal for someone highly organized with strong sketching skills and interest in categories such as soft woven dresses, tops, and knits. Key Responsibilities: • Assist Design Director and team with inspiration, research, and special projects • Support seasonal development through trim, fabric, color, and concept research • Prepare weekly and seasonal design presentations • Update and distribute line sheets and design documents in collaboration with Development • Manage style naming/numbering and facilitate pass-offs to Technical Design • Create flats, construction details, color CADs, prints, embroidery layouts, and artwork pitching • Communicate CAD, placement, and color updates to Development throughout the process • Maintain organized sketch libraries and update illustrations as needed • Support design updates for best sellers • Assist with archiving vintage inspiration samples, artwork, and submit materials • Help create BOMs and track reference materials • Build collaborative cross-functional relationships with Development and other teams Qualifications: • Degree in Fashion or Apparel Design (2-4 year program) • Proficiency in Adobe Creative Suite - Illustrator, Photoshop, InDesign • Strong sketching skills and attention to detail • Knowledge of fabrics, washes, embellishments, and basic garment construction • Interest or experience in knitwear design preferred, not required • Patternmaking or technical knowledge a plus • Highly organized, adaptable, and able to work independently and cross-functionally • Strong follow-through, time management, and prioritization skills • Ability to foster an inclusive and respectful working environment

The Operations Assistant keeps the office moving by providing outstanding customer service, supporting the estimators by qualifying leads and scheduling estimates, and by maintaining the office, inventory, and vehicles. The role requires a high level of organizational skill, a passion for supporting a talented team to get their work done efficiently, and familiarity with online tools. It will suit someone who enjoys interacting with customers, is able to organize multiple jobs simultaneously, and is passionate about getting the job done effectively while contributing to a positive team environment. Job Responsibilities Customer Service Ensure that customer phone calls and emails are responded to with a sense of urgency in a friendly and professional manner Support the work of the estimators by qualifying customers based on geography and rough scope of work, creating new job records, and entering pertinent information as leads are received via the internet and phone calls Help update job information throughout the lifecycle of the project Office Support Using online tools including CRM, and in-house software, schedule estimators to attend customer locations balancing factors like route optimization, estimator experience, and availability Maintain and order supplies and tools to ensure the installation team and the office is properly equipped and stocked Accurately submit warranty registrations with suppliers as invoices are paid Warehouse Management Keep the warehouse organized and safe Keep track of inbound and outbound shipments, following up with delivery providers where necessary Manage the film inventory ensuring film is ready on time each day for the installers to collect and accurately checked back in upon return Conduct accurate and timely inventory audits Maintain records of company vehicles ensuring regular maintenance is conducted and regularly conducting cleanliness and mileage checks Teamwork Be flexible and seek out opportunities to help other office team members experiencing high volumes of work. Maintain a high level of productivity and customer service by stepping into Ops Manager duties as required Qualifications Responsive and friendly customer service Effective organization of multiple concurrent jobs Strong written and verbal communication skills Familiarity working with online tools like g-suite Knowledge of window film is a plus but training will be provided CRM & Sales experience is a plus Must be able to lift up to 40 pounds Benefits & Perks Competitive monthly and quarterly bonus program Paid Time Off plan for full time employees Medical, Dental, Vision, and more *For eligible employees 401(k): American Window Film will match 3% of what you contribute American Window Film Perks: Family & Friends Day - take an extra day off and get $300 to spend time with family and friends. People Helping People - take an extra day off to help someone out or contribute to a worthy cause Fitness, Health and Wellness allowance - get $250 towards any health and wellness activity We not me time - get $300 when you spend time with a co-worker outside of work *perks subject to terms and conditions and may change at any time Our Core Values Create Loyal fans - We create an environment that people love Authenticity Matters - Trust is built one job at a time Be Excellent Together - We support our teammates We Embrace Change - How we got here today is not how we will get there tomorrow American Window Film provides equal employment opportunity to all applicants and employees without regard to race, color, religion, sex, sexual orientation, age, national or ethnic origin, veteran or military status, disability, as well as any other protected status under the law.

D'Leon Consulting Engineers is seeking an Administrative Assistant in Los Angeles, CA Responsibilities Perform various administrative, clerical, data collection, data entry, and report writing tasks Answer telephone, take and relay messages, screen callers and direct calls accordingly Scan, fax and bind documents and reports as required Prepare general correspondence and maintains general files. Coordinate approval signatures in a timely manner Maintain calendars Set up and coordinates meetings Reserve conference rooms Take meeting minutes Copy and scan documents Log information Track documents Greet and assist visitors Gather statistics and general data; review and combine this information into established reports for use internally May develop new reports or revise existing reports, as directed. Such reports may be in spreadsheet or graphical formats, or narrative-style word processing May be responsible for verifying data gathered, such as matching supplier invoices against file copies. Distribute reports Originate correspondence and reports Stock supplies and maintain office equipment Maintain an organized workspace by keeping documents and supplies properly stored Provide backup for other administrative staff within TDIP Perform other responsibilities associated with this position as may be appropriate Additional duties include support of projects in regard to document control, project controls, financial processes, creating reports and power point presentations. Qualifications 10 years or more experience as an administrative assistant Excellent written and oral communication skills A working knowledge of standard policies and procedures on complex capital public works projects is preferred Proficient in Microsoft Office Suite and Bluebeam D'Leon Consulting Engineers is an equal opportunity employer committed to fostering an inclusive and respectful workplace. We consider all qualified applicants without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, disability, veteran status, or any other protected status.

Job Title: Administrative Assistant II Duration: 2+ Months Shift: 09.00 am - 05.30 pm RESPONSIBILITIES: Serve as internal resource for our faculty, administrators and technical laboratory personnel to support daily clinical operations. Perform administrative duties associated with receiving, accessioning and triaging patient specimens, blocks and slides. Prepare and maintain departmental documents and ensure proper distribution of related patient materials, including scanning documents into the EMR. Type and proof correspondence, memoranda, reports, proposals, technical papers, manuscripts and other documents for supervisor or department staff as requested. Respond to inquiries and requests for information requiring knowledge of departmental and university policies and procedures. Coordinate with key vendors for services and assist in the maintenance and use of office equipment. Oversee office operations and assist in purchases to maintain supplies and inventory. Research and gather data for departmental reports.

Job Title: Administrative Assistant I Hire Type: Contract until 7/2026 Pay Range: $24.00/hour Work Type: Full-time Work Model: Onsite Work Schedule: Monday - Friday, 9am - 5pm Recruiter Contact: Karissa Lubberts, klubberts@imaginestaffing.net Nature & Scope: Positional Overview The Imagine Group is recruiting for an Administrative Assistant I, on behalf of our client, a leading regional financial institution with a strong presence across the Northeast and Mid-Atlantic, providing a full range of personal, business, and commercial banking solutions in Orange, CA. In this role, you will be provide basic secretarial/administrative support to non-executive employees or groups in the organization, making calls to customers and vendors while working with sales reps to obtain documentation. Role & Responsibility: Tasks That Will Lead to Your Success Performs routine administrative duties to including filing, typing, appointment scheduling, and preparation of business presentations/communications. Schedule appointments and maintain calendar for manager. Greet clients and visitors at front desk and perform clerical tasks such as mail distribution and filing. Schedule meeting rooms and make transportation arrangements as needed. Prepare disbursements and billings for approval. Maintains financial expense records. Skills & Experience Qualifications That Will Help You Thrive High school diploma or equivalent. One year work experience.

Duration: 2-Month Temporary Assignment About the Role: We are seeking a detail-oriented and organized Administrative Assistant to support daily office operations and front desk reception for a short-term assignment. This role is ideal for someone who thrives in a fast-paced environment and enjoys providing exceptional administrative support. Key Responsibilities: Cover Front Desk Manage incoming calls, emails, and correspondence Schedule meetings and maintain calendars Prepare and organize documents, reports, and presentations Assist with data entry and maintain accurate records Support general office tasks and special projects as needed Qualifications: Previous experience in an administrative or office support role Strong proficiency in Microsoft Office Suite (Word, Excel, Outlook) Excellent communication and organizational skills Ability to prioritize tasks and meet deadlines Professional demeanor and attention to detail Schedule: Monday - Friday 8am to 5:00 pm Pay Rate: $20 Start Date: Immediate Benefit offerings: include medical, dental, vision, additional voluntary benefits, 401K plan. Our program provides employees the flexibility to choose the type of coverage that meets their individual needs. Available paid leave may include Paid Sick Leave, where required by law; any other paid leave required by Federal, State, or local law; and Holiday pay upon meeting eligibility criteria. Equal Opportunity Employer/Veterans/Disabled To read our Candidate Privacy Information Statement, which explains how we will use your information, please navigate to ******************************************* The Company will consider qualified applicants with arrest and conviction records in accordance with federal, state, and local laws and/or security clearance requirements, including, as applicable: • The California Fair Chance Act • Los Angeles City Fair Chance Ordinance • Los Angeles County Fair Chance Ordinance for Employers • San Francisco Fair Chance Ordinance

Administrative Assistant ICO is seeking a reliable and organized Administrative Assistant to support daily office operations. This is a full-time, in-office position. The ideal candidate is detail-oriented, proactive, and comfortable working in a professional environment supporting multiple team members. Qualifications Previous administrative or office support experience (4+years) High school diploma required; college degree preferred Proficiency in Microsoft Office (Word, Excel, PowerPoint, Outlook) Strong organizational and multitasking skills Excellent written and verbal communication Professional demeanor and attention to detail Ability to manage priorities and meet deadlines Reliable transportation Experience in commercial property management is a plus Familiarity with Yardi Voyager is a plus Familiarity with SharePoint is a plus Responsibilities Provide general administrative and reception support Answer phones, greet visitors, and direct inquiries Handle mail, scanning, copying, filing (digital and hard copies), shipping (FedEx, UPS) Maintain office supplies and organized common areas Assist with scheduling and coordination of office activities Create organization charts Support team members with administrative tasks and other special projects Perform errands and other duties as needed Required Skills Detail-oriented and organized Strong communication and interpersonal skills Ability to multitask in a fast-paced environment Project Management skills Proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint ) Professionalism and reliability We Offer Competitive compensation Stable, professional work environment Collaborative team culture

SET Active is a fast-paced, growing women's athleisure startup, known for delivering elevated everyday essentials designed for movement, comfort, and lifestyle. We're a small but mighty team with big ambitions, and we're looking for a strategic, solutions-oriented, and collaborative Executive Personal Assistant to support our leadership team and help keep our operations running smoothly. About the Role The Executive Personal Assistant will provide high-level administrative and personal support to the COO and CBO, ensuring their professional and personal responsibilities are efficiently managed. This role requires discretion, excellent organization, and the ability to anticipate needs in a fast-moving startup environment. Key Responsibilities Executive Administrative Support Manage and maintain the COO and CBO's professional calendars. Schedule, prioritize, and coordinate meetings, events, and travel arrangements. Draft correspondence, prepare documents, and maintain organized records. Personal Assistance Travel Arrangements: Book personal travel including flights, hotels, car rentals, and create detailed itineraries. Calendar & Appointments: Schedule personal appointments such as medical visits, family events, and social activities. Errands: Handle personal errands such as dry cleaning, returns/exchanges, mailing, and deliveries. Event Planning: Organize personal events including birthdays, dinners, and family gatherings; manage guest lists, vendors, and logistics. Shopping & Gifts: Assist with personal shopping, gift purchasing and wrapping, and preparation of holiday or special occasion cards. Children's Activities: Coordinate school tours, extracurricular activities, and healthcare appointments. Document Management: Maintain personal documents including insurance, legal papers, and travel visas. Vehicle Management: Schedule car maintenance, gas, and car wash appointments. Home Management: Support household needs including housekeeping coordination, home maintenance, vendor management, filter/tech upkeep, parking, and renewals. Office & Facilities Support Kitchen & Supplies Management: Monitor and restock groceries and kitchen essentials; ensure appliances are maintained. Office Supplies & Mail Handling: Manage inventory and restocking of office supplies; handle incoming/outgoing mail and packages. Facilities & Vendor Coordination: Serve as liaison with vendors for office and facility needs, including Wi-Fi, appliances, and maintenance. Culture & Team Support Coordinate office celebrations and team events, such as birthdays, milestones, last-day treats, new team member lunches, and team-building activities.