Executive administrative assistant jobs in Greenburgh, NY

The position of Executive Assistant is a dynamic role with a diverse number of assigned daily tasks. The primary responsibility of this position is to provide administrative support to a senior executive based in the Stamford, CT office. Additional duties include coordinating meetings, travel, communications, and events. Duties/Responsibilities: The Executive Assistant is responsible for, but not limited to the following: Coordinating calendars, travel, meetings, reservations, and events Managing executives' calendars/daily schedule to include prioritizing client requests, tracking commitments, and ensuring completion Direct incoming communications Facilitate meetings and client events, registering guests, greeting, and directing appropriately Liaise with the Marketing Team on event planning and merchandising Manage the ordering of office supplies, pantry items, and catering Other administrative tasks as assigned by managers Skills & Qualifications: 5+ yrs of experience preferred Bachelor's degree or equivalent professional experience Skill in operating various office and software programs (i.e., Microsoft Office, Salesforce CRM, Adobe Acrobat). Exceptional Microsoft Word & Excel skills are highly preferred. Ability to communicate tactfully with clients, advisors, and staff members Ability to manage competing priorities in a calm and professional manner High level of confidentiality, discretion, and professionalism Excellent oral and written communication skills Ability to organize, prioritize, and handle multiple tasks within established timeframes

Job description Job Title: MEDICAL EXECUTIVE ASSISTANT Job Type: Full-Time Job Summary: We are looking for a proactive, highly organized, and trustworthy Personal Assistant to support the administration of a busy medical practice. This role requires a dynamic individual who can handle a wide variety of administrative tasks, provide personalized assistance, and maintain the smooth operation of both personal and professional affairs for the practice owner. If you have strong communication skills, exceptional attention to detail, and the ability to multitask, we encourage you to apply. The employee must be able to fill in the role of medical assistant and executive assistant. Must have medical experience and experience with direct patient care. Key Responsibilities: Executive Support: Provide high-level administrative support to the practice CEO, including managing schedules, appointments, and meetings. Coordinate travel arrangements, including booking flights, hotels, transportation, and preparing itineraries. Prepare and organize materials and documents for meetings, presentations, and conferences. Handle personal errands and tasks as needed (e.g., scheduling personal appointments, managing personal correspondence), mail etc Calendar and Time Management: Maintain and update the practice owners calendar, ensuring all personal and professional commitments are met on time. Schedule and prioritize meetings, appointments, and events, ensuring the owners time is managed efficiently. Proactively resolve scheduling conflicts and provide reminders for upcoming events or tasks. Correspondence and Communication: Screen and manage phone calls, emails, and other communications on behalf of the practice owner. Draft, proofread, and send emails, letters, and other forms of correspondence. Maintain confidential communication, both personal and business-related. Office and Administrative Tasks: Assist in managing medical practice-related administrative tasks. Prepare, review, and file documents for the owners review, including financial reports and medical practice records. Organize and maintain files, both digital and paper, to ensure important documents are accessible and well-organized. Special Projects: Assist with various ongoing projects, both for the practice and the practice owners personal business interests. Research and compile information as needed for decision-making or business planning. Assist with event planning, including practice-related events, conferences, or personal engagements. Relationship Management: Cultivate and maintain positive relationships with clients, staff, and other external parties. Act as the point of contact between the practice owner, ceo and patients, vendors, contractors, and other stakeholders. Help the practice owner navigate and prioritize interpersonal relationships for both business and personal interests. Confidentiality and Discretion: Maintain a high level of confidentiality and professionalism when handling sensitive information, both for the practice and personal matters. Adhere to HIPAA regulations and other confidentiality guidelines when handling patient-related or practice-related documents. Attend Marketing events to help educate patients and the community on our services Fill in for medical assistants who call out Attend clinic office hours with the physician, to perform medical assistant duties and also translate Qualifications: High school diploma or equivalent; Associates degree or higher preferred. MUST have 5 years of direct patient care experience with hands on experience. MUST have 5 years proven experience as a nurse assistant, medical assistant, or administrative assistant in a healthcare setting MUST be bilingual MUST speak MEDICAL Spanish and be fluent in Spanish Proven experience as a personal assistant, medical assistant, nurse, executive assistant, or administrative assistant, in a healthcare setting. Strong organizational skills with the ability to prioritize tasks and meet deadlines. Excellent written and verbal communication skills in both English and Spanish Proficiency in Microsoft Office Suite, Google Workspace, and mandatory experience with medical management software (e.g., EHR systems). Strong problem-solving abilities and a high level of initiative. Exceptional interpersonal skills and the ability to work effectively with diverse individuals. Ability to work independently and manage multiple tasks simultaneously. MUST have 5 years Previous experience with medical terminology and direct patient care Physical Requirements: Ability to sit, stand, and walk for extended periods of time. Ability to lift up to 15 lbs. * Job Types: Full-time, Part-time Pay: $19.50 per hour Expected hours: 40 per week Schedule: 8 hour shift Monday to Friday Weekends as needed Education: Associate (Preferred) Experience: Medical assistant: 5 years (Required) Location: Clifton, NJ 07012 (Preferred) Ability to Commute: Clifton, NJ 07012 (Required) Ability to Relocate: Clifton, NJ 07012: Relocate before starting work (Required) Work Location: Hybrid remote in Clifton, NJ 07012

Job Description ABOUT VEG In 2014, VEG was born with a mission to help people and their pets when they need it most by challenging norms and fixing the ER experience. Since then, we've expanded rapidly, with hospitals nationwide open 24/7/365, and created an ER experience that focuses on what our pets and pet parents really need. We've done the same for our people (VEGgies), finding a way to say YES so they can feel empowered to achieve great things, grow in unexpected ways, and find a place where they truly belong. We're rethinking emergency care from every angle-from how we run our hospitals to how we support the people working inside them. That's where our headquarters team comes in. Whether building technology to make our hospitals more efficient, recruiting and growing incredible VEGgies, or bringing our brand to life through marketing, our VQ (VEG Headquarters) team makes it all possible-ensuring our hospitals and people have everything they need to help pets and their families. VEG is a 2025 certified Great Place to Work . THE JOB At VEG, we find a way to say YES-and this role is all about helping our leaders do the same. As an Executive Assistant, you'll be the right hand to our Operations team senior leaders, bringing order to chaos, anticipating needs before they arise, and creating space for them to focus on what matters most. You'll manage complex calendars, streamline communications, coordinate high-stakes meetings, and keep everything moving behind the scenes-because you know the magic is in the details. If you thrive in fast-paced environments, love being the go-to person, and take pride in making things happen smoothly and quietly, we want you on our team. This is a high-trust, high-impact role for someone who wants to be indispensable. WHAT YOU'LL DO Support multiple c-suite executives (COO, CQO, CTO) Manage complex calendars, prioritize scheduling requests, and coordinate internal and external meetings Handle travel arrangements, including booking flights, accommodations, and preparing detailed itineraries Monitor and organize inboxes, draft communications, and help streamline information flow for the executive Act as a liaison between the executive and internal/external stakeholders to ensure alignment and responsiveness Plan and support events for Operations organization, as needed Support expense reporting, invoice processing, and other administrative logistics Quarterly travel to hospitals / events, as needed WHAT YOU NEED 5+ years of experience supporting senior executives in a fast-paced, high-growth environment Exceptional organizational and time-management skills with the ability to manage shifting priorities Obsessive attention to detail Proactive mindset with a high degree of ownership and ability to anticipate needs High level of discretion and judgment when handling confidential information Proficiency with tools like Google Workspace, Zoom, and calendar management systems HOW WE INVEST IN YOU $110,000-135,000 annual salary + bonus + 401k match Comprehensive health and wellness benefits, and access to free therapy or counseling Paid parental leave, up to 12 weeks at 100% of regular salary, and offering inclusive fertility and family-building care for all types of families Unlimited PTO to use for vacation or sick days - however you need it! Generous referral rewards, so our awesome people can bring in more awesome people. And the little (big) things, like casual office attire, ability to bring your fur baby to work, cool VEG swag, food in the fridge for when you're hungry and free lunches twice a week!! Company laptop and a monthly cell phone reimbursement BETTER TOGETHER: WHY IN-PERSON MATTERS AT VEG HQ Our hospitals thrive on in-person collaboration, and VQ is no different. Time in the office sparks stronger connections, meaningful conversations, and better results-all bringing our core values to life. We prioritize being present because our values are best achieved side by side. Plus, we make getting here easy with free parking and a shuttle from the White Plains Metro-North station. DEI At VEG, diversity is a strength that fuels innovation and compassion. Our mission is "Helping people and their pets when they need it most"-and we do that best when VEGgies feel valued, respected, and empowered to bring their authentic selves to work. We're committed to building a culture that reflects the communities we serve, where different perspectives are celebrated, voices are heard, and everyone has equitable opportunities to grow. Saying yes to VEG means helping us become the world's veterinary emergency company, together.

This is an opportunity to join Ascot Group - one of the world's preeminent specialty risk underwriting organizations. Designed as a modern-era company operating through an ecosystem of interconnected global operating platforms, we're bound by a common mission and purpose: One Ascot. Our greatest strength is a talented team who flourish in a collaborative, inclusive, and entrepreneurial culture, steeped in underwriting excellence, integrity, and a passion to find a better way, The Ascot Way. The Ascot Way guides our people and our organization. Our underwriting platforms collaborate to find creative ways to deploy our capital in a true cross-product and cross-platform approach. These platforms work as one, deploying our capital creatively through our unique Fusion Model: Client Centric, Risk Centric, Technology Centric. Built to be resilient, Ascot maximizes client financial security while delivering bespoke products and world class service - both pre- and post-claims. Ascot exists to solve for our clients' brightest tomorrow, through agility, collaboration, resilience, and discipline. Position Overview: The Executive Assistant provides administrative support to the assigned Executives. The Executive Assistant must be highly collaborative, energetic, and proactive and enjoy working within an entrepreneurial environment. The ideal individual will have the ability to exercise good judgment in a variety of situations, with strong written and verbal communication, administrative, and superior organizational skills, and the ability to maintain a realistic balance among multiple priorities. The Executive Assistant will have the ability to work independently on projects, from conception to completion, and must be able to work under pressure at times to handle a wide variety of activities and confidential matters with discretion. This is a hybrid position and will require the ability to work in Stamford, CT and New York, NY. Responsibilities: Completes a broad variety of administrative tasks for assigned Executives including calendar management; completing expense reports; meeting schedules; arranging complex and detailed travel plans, itineraries, and agendas; and compiling documents for travel-related meetings Plans, coordinates, and ensure schedules are prioritized and thoughtful Works collaboratively with the other Executive Assistant to plan meetings and coordinate schedules Works closely and effectively with the leadership team keeps them well informed of upcoming commitments and responsibilities, and follows up appropriately Prioritizes conflicting needs; handles matters expeditiously, proactively, and follows through on projects to successful completion, often with deadline pressure Prepares meeting materials including extensive PowerPoint presentations Manages assigned projects from inception to completion with timeliness and exceptional attention to detail Plans and executes meetings and or/events Responsible for preparing and storing important documents Completes additional responsibilities as assigned Provides backup support to other members of the administration team as needed Commitment to The Ascot Way: As a member of the administration organization, the Executive Assistant will embody The Ascot Way in their daily interaction with colleagues, fostering colleague engagement and development, collaboration, inclusivity, and individual accountability Requirements: A minimum of 10 years of experience supporting C-Level Executives; prior insurance experience a plus Strong organizational skills that reflect the ability to perform and prioritize multiple tasks seamlessly with excellent attention to detail Strong project management skills Very strong interpersonal skills and the ability to build relationships with stakeholders, including senior leaders, staff, and external partners Exceptional written and verbal communication skills. Demonstrated proactive approaches to problem-solving with strong decision-making capability. Emotional maturity Highly proactive and forward thinking Technically savvy Highly resourceful team player, with the ability to also be extremely effective independently Proven ability to handle confidential information with discretion, be adaptable to various competing demands, and demonstrate the highest level of customer/client service and response Forward-looking thinker, who actively seeks opportunities and proposes solutions Proficient in Microsoft Office (Outlook, Word, Excel, and PowerPoint) and video conferencing and collaboration tools Ability to occasionally work during non-business hours ***This position may be filled at a different level, depending on experience*** Compensation Actual base pay could vary and may be above or below the listed range based on factors including but not limited to experience, subject matter expertise, and skills. The base pay is just one component of Ascot's total compensation package for employees. Other rewards may include annual cash bonus, and other forms of discretionary compensation awarded by the Company. The annualized base pay range for this role is: New York Metro Area: $120,000 - $135,000. Company Benefits The Company provides a competitive benefits package that includes the following (eligibility requirements apply): Health and Welfare Benefits: Medical (including prescription coverage), Dental, Vision, Health Savings Account, Commuter Account, Health Care and Dependent Care Flexible Spending Accounts, Life Insurance, AD&D, Work/Life Resources (including Employee Assistance Program), and more. Leave Benefits: Paid holidays, annual Paid Time Off (includes paid state /local paid leave where required), Short-term Disability, Long-term Disability, Other leaves (e.g., Bereavement, FMLA, Adoption, Maternity, Military, Primary & Non-Primary Caregiver) Retirement Benefits: Contributory Savings Plan (401k). #LI-Hybrid

Job DescriptionAbout Schneps Media Schneps Media is the largest and most influential community media company in New York. With over 100 award-winning newspapers, magazines, digital outlets, events, and broadcast platforms, we inform, inspire, and connect millions across the five boroughs, Long Island, Westchester, Philadelphia and Palm Beach County. Our mission is local, but our impact is powerful. We're a fast-moving, entrepreneurial company built on hustle, heart, and storytelling. Position We're looking for an exceptional Executive Assistant to support the Founder, President, and Co-Owner of Schneps Media. This high-impact role requires a highly organized, resourceful, and tech-savvy professional who can manage a complex workload with discretion, speed, and confidence. You'll be a central hub of communication, coordination, and execution across key areas in the business. You'll work in collaboration with the Chief of Staff and Executive Assistant to the CEO/Co-Owner, and collaborate daily with executives, publishers, sales leaders, editorial teams, amongst various others. If you're sharp, proactive, and thrive in an environment where no two days are alike, this role is your chance to operate at the highest level of a dynamic media company. Core ResponsibilitiesExecutive & Administrative Support Manage an ever-changing calendar, schedule, and travel itinerary with precision, ensuring all items and details are easily accessible and available at any time. Act as gatekeeper for the President's inbox, flagging high-priority items and drafting replies. With time, communicating on matters and keeping the President informed of them. Coordinate meetings and presentations with both internal teams and external partners Anticipate needs before they arise: prepare materials, briefings, and talking points Communication & Contact Management Maintain and organize key contacts, from clients to media partners to personal relationships Ensure follow-ups are completed and tracked across departments Handle all communication with the utmost professionalism and discretion Sales & Client Coordination Work closely with the sales team to schedule meetings, craft proposals, and follow up with clients Oversee barter accounts, managing deliverables and client communication Support key accounts with inside sales tasks and relationship management Digital & Creative Project Support Assist with podcast recordings, ad placements, and content coordination Learn and utilize internal systems to support sales and communication tracking Manage basic social media tasks and assist with email and digital content postings Workflow & Systems Management Identify opportunities to improve workflows, internal communications, and organization Implement systems and processes to improve efficiency at the executive level Take initiative and ownership of special projects from start to finish Personal Support Provide trusted assistance with personal appointments, errands, and scheduling Maintain discretion while managing both professional and personal priorities Miscelleaneous Complete any other tasks/asks from the President What We're Looking For 3+ years of executive-level support, ideally in media, communications, or a fast-paced business Calendar, inbox, and contact management skills Strong written, verbal, and interpersonal communication abilities Highly organized with superb attention to detail and follow-through Proficiency with Google Workspace, Microsoft Office, CRM systems, and Apple products Self-starter mindset with a strong sense of ownership Grace under pressure and the ability to juggle competing priorities High level of discretion, professionalism, and emotional intelligence Why Join Schneps Media? Work directly with the Founder of NYC's top community media company Partner with high-level executives and decision-makers across the organization Gain insider experience in sales, media, events, marketing, and operations Be part of a fast-paced, mission-driven team shaping the voice of New York Room for growth, mentorship, and learning across the business

sciences Character Biosciences is a precision medicine company pioneering targeted therapies for polygenic diseases, with an initial focus on ophthalmology. Our patient data platform integrates genomics with deep, longitudinal clinical and imaging data, enabling us to uncover genetic drivers of disease progression, advance novel therapeutics, and define patient stratification strategies that improve clinical success. Our interdisciplinary team, comprising experts in clinical science, data science, statistical genetics, computer vision, and drug discovery, utilizes this platform to determine genetic drivers of disease progression, advance novel therapeutics and define genetics-based patient stratification. Powered by our data platform, Character Bio is currently advancing two programs in Dry Age-related Macular Degeneration (AMD) with additional programs for other disease areas (e.g. Glaucoma) in earlier stages of discovery research. Founded in 2018, Character has raised capital from leading investors at the intersection of healthcare and technology, including an oversubscribed $110+ million Series B in 2025 co-led by aMoon and Luma Group, with participation from Bausch + Lomb, Sanofi Ventures, Innovation Endeavors, Catalio Capital Management, S32, KdT Ventures, and Jefferson Life Sciences. We also maintain a multi-target drug discovery collaboration with Bausch + Lomb to develop innovative precision medicines for AMD. The Opportunity We are seeking a highly organized, proactive, and resourceful Business Services Executive Assistant to provide high-level support to members of our C-Suite while also overseeing day-to-day office management responsibilities for our New Jersey City HQ (approx. 15 people). This dual-role position is ideal for someone who thrives in a fast-paced, dynamic environment, balancing executive-level priorities with operational needs that keep our workplace running smoothly. This role requires a minimum of 3 days/week onsite in our Jersey City office, including Mondays, Wednesday and at least one other weekday. Some weeks may require 5 days/week onsite presence depending upon meeting and events schedules. Responsibilities Executive Assistance (80%) Provide direct administrative support to the company's 4 C-suite executives, including heavy calendar management, travel coordination, meeting preparation, and expense reporting. Draft and edit correspondence, presentations, and reports on behalf of executives. Prepare board materials, take meeting minutes, and follow up on action items. Act as a gatekeeper, prioritizing requests and ensuring executives' time is managed efficiently. Handle confidential information with discretion and professionalism. Office Management & Operations Support (20%) Oversee daily office operations, organization and service offerings Serve as point of contact for all workplace-related issues and address employee concerns promptly Manage relationships and coordination with vendors, building management, and office service providers Oversee visitor registration and provide logistics and planning support for guest visits Manage office supplies, kitchen restocking, equipment, mail and deliveries, and facilities needs, including space planning and employee gifts Manage office budgets and track expenses related to supplies, vendors, and facilities Coordinate onsite events, lunches, meetings and team-building activities Oversee workplace cleanliness and maintenance Ensure the workplace is compliant with all safety standards and regulations Support Finance with expense and reimbursement reconciliation via Expensify Partner with HR on new hire onboarding, providing workplace safety tour (Jersey City), and ensuring all new hires have what they need to feel supported in their new role Support HR with team adherence to workplace policies Support for other HR & Operations tasks as needed About You You are highly organized, detail-oriented, and thrive in an environment where no two days look the same. You anticipate needs before they arise and take initiative to solve problems quickly and efficiently. You demonstrate good judgment in selecting methods and techniques for obtaining solutions and escalating issues. Confidentiality and discretion come naturally to you, and you're comfortable supporting executives on sensitive matters while maintaining professionalism at all times. You balance a polished, executive-facing presence with a hands-on, “roll up your sleeves” approach to office operations. You are resourceful, adaptable, and able to prioritize competing demands. Building strong relationships comes easily to you, whether you're partnering with leadership, managing vendors, or helping colleagues across the company. Above all, you're someone who takes pride in creating a smooth, organized, and positive work environment for the entire team. 5+ years of experience as an Executive Assistant to C-suite, Office Manager, or similar role, ideally supporting senior leadership. Exceptional organizational skills with the ability to manage multiple priorities simultaneously. Strong communication skills (written and verbal) and a high level of professionalism. Knowledge of safety and security procedures within the workplace Proven ability to negotiate with vendors and manage budgets effectively Proficiency with Microsoft Office Suite, Google Workspace, and other productivity tools; experience with Expensify a plus. Ability to anticipate needs, take initiative, and solve problems independently. Discretion in handling sensitive information. Compensation & Benefits The annual pay range for this full-time position is $110,000 -$135,000 + equity + benefits. Benefits include a competitive salary, strong equity incentives, medical, dental, vision, 401(k), commute stipend and an accrued paid time off policy. Character is committed to recruiting, developing, and supporting colleagues from all backgrounds. We embrace diversity, equity, and inclusion as an integral part of our culture.

Our client is seeking a dynamic and proactive Executive Personal Assistant (Calendar) to support a CEO in Bergen County, NJ. In this role, you will serve as a trusted partner for protecting the CEO's time, anticipating needs, and ensuring seamless coordination across a fast- paced professional and personal environment. As an integral member of the PA team, you will work closely with colleagues to provide seamless support, streamline communication, and maintain stability in an over-changing international landscape. This position is ideal for someone who thrives in precision driven calendar management and enjoys staying several steps ahead. Key Responsibilities: ● Take full ownership of the CEO's complex calendar: schedule meetings, calls with precision and foresight ● Anticipate scheduling challenges and proactively provide solutions to avoid conflicts ● Prioritize daily activities to ensure optimal use of the CEO's time and energy ● Act as a central point of contact with internal teams, board members, partners, and global stakeholders ● Manage confidential information with the highest level of professionalism and discretion ● Streamline workflows and keep the CEO focused on key priorities by removing operational distractions ● Maintain smooth alignment between professional demands and personal life to support work-life balance Qualifications: ● 5+ years of proven experience as a Personal Assistant, Executive Assistant, or similar role supporting senior executives of the company ● English required; Russian language skills preferred. ● Exceptional organizational and multitasking abilities with a natural talent for setting priorities ● Tech-savvy with strong proficiency in digital scheduling tools, office software, and online communication platforms ● A proactive and solution-oriented mindset. ● Professional presence, discretion, and reliability in every interaction ● Ability and willingness to travel domestically and internationally as required ● Flexibility and adaptability to thrive in a fast-paced, international business environment ● Verified references from former employers are required Schedule: Monday- Friday, 40 hours per week.

Personal / Executive Assistant (PA / EA) Employment Type: Full -Time About Us We are leaders in the healthcare mental health industry, managing back -office operations for multiple clinics. Our mission is to deliver exceptional support to enhance efficiency and service quality. As a rapidly growing organization, we seek a highly adaptable Personal and Executive Assistant to streamline operations, optimize productivity, and enable our leadership team to focus on top -level strategic priorities. Position Summary The Personal / Executive Assistant (PA / EA) will work closely with multiple executives, providing a mix of administrative, operational, managerial, and personal support. The ideal candidate is highly organized, proactive, tech -savvy, and an excellent communicator who thrives in a fast -paced environment. This role is crucial in ensuring that time and resources are utilized efficiently, handling both business and personal tasks as needed. Key Responsibilities Administrative & Executive Support Manage executives' calendars, schedule meetings, and prioritize appointments. Prepare meeting agendas, take detailed minutes, and send recap notes with action items. Draft, edit, and proofread correspondence, reports, and presentations. Handle confidential documents and sensitive information with discretion. Office & Operations Management Oversee daily office operations, ensuring an organized and efficient workspace. Manage office supplies, vendor relationships, and maintenance needs. Coordinate team schedules, meetings, and office activities/events. Assist with HR -related administrative tasks, such as onboarding support. Project & Task Management Update and maintain CRM and project management systems. Track and oversee task delegation, ensuring timely completion. Assist with workflow optimization and process improvements. Personal & Lifestyle Management Handle personal errands, reservations, and household/vendor coordination. Manage personal travel arrangements, including flights, hotels, and itineraries. Assist with purchasing and order management, including gifts and personal items. Provide support for family or personal engagements as needed. Operational Efficiency & Business Development Support Act as a gatekeeper, managing access to executives and aligning priorities. Provide ad -hoc support for interviews, event attendance, and travel coordination. Assist with networking, business research, and recruitment efforts. Communication & Coordination Serve as a liaison between executives, internal teams, and external stakeholders. Foster a positive and collaborative work environment. Relay updates, messages, and priorities to relevant parties. RequirementsQualifications & Requirements 3+ years of experience as an Executive Assistant, Personal Assistant, or similar role. Strong organizational, time management, and multitasking skills. Excellent written and verbal communication skills. Tech -savvy with experience in CRM, project management tools, and Microsoft/Google Suite. Ability to handle confidential and sensitive information with discretion. Strong problem -solving skills and ability to work independently. A proactive attitude and the ability to anticipate needs before they arise. Flexibility to handle both professional and personal responsibilities. Preferred Qualifications Experience in healthcare, mental health, or corporate executive support. Familiarity with Zoho, Notion, Asana, or similar tools. Background in event coordination, HR support, or business development. BenefitsCompensation & Benefits: Salary Range: $65,000-$85,000 annually, based on experience and qualifications. Performance Bonuses: Annual bonus opportunities based on individual and company performance. Full Benefits Package: Medical insurance with company contribution. Full dental, vision, and life insurance. 401k with up to 4% company matching. Time Off: 15 days PTO annually. 6 paid holidays off. Sick days (as per NY State). Professional Development: Annual training allowance for courses, certifications, or conferences. What We Offer: A dynamic and collaborative work environment. Opportunities for professional growth and development. The chance to make a significant impact in a growing company.

Job Description Job Ad: Personal Lines Account Executive Assistant Location: Englewood Cliffs, NJ Company: Otterstedt Insurance Agency, Inc. Job Type: Full-time About Us: Since 1919, Otterstedt Insurance Agency has been a leading provider of innovative insurance solutions, dedicated to delivering exceptional customer service and value to our clients. We're looking for a dedicated and professional Personal Lines Account Executive Assistant to join our dynamic team and help us continue to grow and provide top-tier service. Position Overview: As a Personal Lines Account Executive Assistant at Otterstedt Agency you will be responsible for assisting the personal lines department in order to create a more efficient workflow that enables our account executives to be more proactive and consultative in the handling of their book of business. Key Responsibilities: Processing all non-premium endorsements for the clients, including entering data into Applied, making changes in the company websites and following up on the open activities. Following up on pending cancellations by checking company sites before cancellation and involving the AE on those that have not been paid as of the follow up date on the CNPF. Reviewing Expiration Clean up sheets to make sure that any policies that should show as renewed are properly entered and giving back to the AE those items that need more involvement. Reviewing Excess and Surplus lines renewal expiration sheets to put an activity in for the AE to follow up on @ 30 days prior to expiration so that these policies don't get overlooked. Special company lists and projects assigned by the branch manager that need to be worked on. Qualifications: 1+ years of experience in the insurance industry, preferred. P&C license required, or willing to obtain insurance license upon hiring. Excellent communication and interpersonal skills. Strong problem-solving abilities and attention to detail. Ability to manage multiple accounts and tasks effectively. Knowledge of EPIC a plus. Proficient in Microsoft Office including Outlook, Teams, Excel, etc. Why Join Us? Competitive salary and performance-based incentives. Comprehensive benefits package, including health, dental, potential for bonuses and retirement plans. Career growth and development opportunities. A supportive, collaborative, and inclusive work environment. If you're a motivated and customer-focused professional looking to make a positive impact in the insurance industry, we want to hear from you! Apply today! Otterstedt Insurance Agency is an equal opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all employees.

Executive Assistant Company: Faropoint Employment Type: Full-time Reports to: Global Head of Capital Development & Investor Relations Established in 2012, Faropoint is a pure play RE fund manager focusing on the last mile industrial sector. Having acquired more than 500 warehouses to date, it is the most active aggregator of warehouses in the US in the past five years. Our platform is built to harness the sector's fragmentation, operating through 7 regional offices with 120+ employees in vertically integrated teams enhanced by proprietary AI-driven tools, while benefiting from compelling fundamentals like constrained supply growth, reshoring, and e-commerce tailwinds. Position Overview: We are seeking a highly organized and detail-oriented Executive Assistant to provide comprehensive support to our Global Head of Capital Development & Investor Relations. This role requires exceptional communication skills, strong technical proficiency in Salesforce CRM, and the ability to manage complex schedules and coordination with high-net-worth investors and institutional partners. The ideal candidate will serve as a strategic partner who anticipates needs, manages priorities, and ensures seamless operations. Key Responsibilities: Executive Support & Calendar Management Manage complex calendar with multiple time zones, prioritizing meetings based on strategic importance Coordinate domestic and international travel arrangements including flights, accommodations, ground transportation, and detailed itineraries Prepare executive briefing materials, presentations, and meeting agendas Screen and prioritize incoming communications, responding independently when appropriate Handle expense reports, reimbursements, and budget tracking Investor Relations & CRM Management Maintain investor database in Salesforce CRM with accuracy and completeness Track investor communications, meeting notes, and follow-up items in Salesforce Generate reports and analytics from Salesforce for investor pipeline management Coordinate investor meetings, site visits, and quarterly update calls Prepare investor correspondence Meeting & Event Coordination Organize and facilitate internal and external meetings including logistics, catering, and technology setup Coordinate fundraising activities including investor roadshows and capital raising events Take meeting minutes and distribute action items with follow-up tracking Required Qualifications: Experience & Education 3+ years of experience as an Executive Assistant supporting C-level executives or senior leadership Bachelor's degree preferred Experience in financial services, private equity, real estate investment, or investor relations strongly preferred Proven track record supporting executives in client-facing or fundraising functions Technical Skills Salesforce CRM expertise required - must be proficient in data entry, report generation, and dashboard management Advanced proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint) Experience with virtual meeting platforms (Zoom, Teams, WebEx) Comfortable learning new technology platforms quickly Personal Attributes Self-starter who takes initiative and ownership Flexible and adaptable to changing priorities in a fast-paced environment Team player with collaborative approach High emotional intelligence and ability to read situations Grace under pressure with ability to maintain composure in demanding situations Preferred Qualifications: Experience with investor relations or capital raising activities Knowledge of private equity or real estate investment terminology Previous exposure to fundraising processes and LP/GP relationships Experience supporting multiple executives or managing overlapping priorities Project management certification or training What We Offer: Competitive base salary in the $80,000-$100,000 range, commensurate with experience Comprehensive benefits package including health, dental, and vision insurance 401(k) plan with company matching Collaborative work environment in our Hoboken, NJ headquarters Opportunity to work closely with senior leadership in a growing organization Exposure to institutional real estate investment operations

Established in 1991, Collabera has been a leader in IT staffing for over 22 years and is one of the largest diversity IT staffing firms in the industry. As a half a billion dollar IT company, with more than 9,000 professionals across 30+ offices, Collabera offers comprehensive, cost-effective IT staffing & IT Services. We provide services to Fortune 500 and mid-size companies to meet their talent needs with high quality IT resources through Staff Augmentation, Global Talent Management, Value Added Services through CLASS (Competency Leveraged Advanced Staffing & Solutions) Permanent Placement Services and Vendor Management Programs. Collabera recognizes true potential of human capital and provides people the right opportunities for growth and professional excellence. Collabera offers a full range of benefits to its employees including paid vacations, holidays, personal days, Medical, Dental and Vision insurance, 401K retirement savings plan, Life Insurance, Disability Insurance. Job Description Position Details: Title: Executive Assistant Duration: 6 month (may extend) Location: Hoboken, NJ Requirements: • 3 to 6 Years Experience • Must have experience working with high level executives and be able to come in and hit the ground running • Duties include but are NOT limited to: scheduling travel, expenses, calendar management, scheduling conference rooms, screening calls and emails, communicate with other parts of the business. • Must be organized, Familiar with Microsoft Office, including Outlook for calendar scheduling, Microsoft Word, PowerPoint. • MUST be an EXPERT in PowerPoint • Must be able to manage projects independently/be able to help executive put things together • Must have Good Corporate Experience having worked in large companies • Excellent follow up is an absolute must • Must be: capable of multi tasking, highly proactive, intuitive, excellent judgement, self-sufficient and sharp Additional information: Needs someone who has had experience supporting more than one person at a time. Needs someone who is good with calendar management, travel expenses, is comfortable on the phone. Additional Information To know more on this position or to schedule an interview please contact: Monil Narayan **************

About the Role How you will contribute * Performs complex and confidential office administrative functions including developing and written correspondence, spreadsheets, and presentations. Responds to routine external correspondence. Creates memos, purchase requisitions, payment requests and other department forms and documents. * Arranges complex and detailed travel plans and itineraries, compiles documents for travel-related meetings, along with coordinating the executive calendar and complex meetings. * Responsible for the following office areas: security program, supplies, equipment management, incoming/outgoing mail, along with new hire office space set-up * Screens incoming calls and correspondence and responds independently when possible. * Organizes in house and off site meetings or conferences by arranging facilities and caterers, issuing information or invitations, and controlling event budget. * Keeps official corporate records as required. * Responsible for Executive Team organization charts, business cards and announcements. * Prioritize and manage multiple projects simultaneously, and follow through on issues in a timely manner. * Other duties as assigned. Your Key Qualifications * This position requires a high school diploma with some college; Associates or Bachelor's Degree is preferred. * 5+ years' experience supporting at the executive level. * Expert level written and verbal communication skills, strong decision making ability and attention to detail are equally important. * Strong knowledge of MS Office and Outlook, with advanced Excel and PowerPoint skills. Quality & Safety Requirements Quality * Conform to the processes and requirements of our integrated management system. * Achieve effectiveness of our integrated management system by following the Quality Policy and meeting company objectives. Safety * Work to be compliant with the company environmental, health and safety standards and rules About the Role How you will contribute * Answer incoming calls and emails from internal and external customers. * Completion of all daily reports in a timely manner including all client / vendor reports to ensure SLA's are met or exceeded. * Ensure all daily/weekly/monthly reports are completed accurately and sent in a timely manner. * Liaise on a daily basis with customer contact external and internal. * Control flow of contract paperwork for new vendors. * Maintain weekly billing files in conjunction with the finance department. * Attend customer review meetings, both on and off site. * Ensure that client complaints are handled in-line with SLA. * Escalation point of contact with client / vendor / carrier for all customer service related issues. * Other duties as assigned Your Key Qualifications * HS Diploma required, College degree preferred. * Must be able to follow through on all assignments. * Meet deadlines consistently. * Strong office administration skills including complete knowledge of Microsoft Office. * Professional, accurate & precise, ability to manage multiple tasks. Compensation DP World offers exciting and challenging roles within a growing international organization. We strive to hire and develop the right people, locally and globally, stimulating personal growth and self-development within an informal atmosphere. We offer a market competitive compensation package. About DP World Trade is the lifeblood of the global economy, creating opportunities and improving the quality of life for people around the world. DP World exists to make the world's trade flow better, changing what's possible for the customers and communities we serve globally. With a dedicated, diverse and professional team of more than 111,000 employees from 159 nationalities, spanning 77 countries on six continents, DP World is pushing trade further and faster towards a seamless supply chain that's fit for the future. We're rapidly transforming and integrating our businesses -- Ports and Terminals, Marine Services, Logistics and Technology - and uniting our global infrastructure with local expertise to create stronger, more efficient end-to-end supply chain solutions that can change the way the world trades. What's more, we're reshaping the future by investing in innovation. From intelligent delivery systems to automated warehouse stacking, we're at the cutting edge of disruptive technology, pushing the sector towards better ways to trade, minimising disruptions from the factory floor to the customer's door. DP World is on a mission to transcend boundaries and bridge the gap between all nations and cultures - not just in what we do but also in how we behave. We are dedicated to creating a culture where everyone feels respected, supported, and empowered to reach their full potential. We believe that embracing inclusion and diversity, drives innovation and growth and helps us connect people, businesses, and societies. Free minds and different perspectives are changing our world, and together we can change what's possible. The DP World family comprises of syncreon, Imperial and P&O. WE MAKE TRADE FLOW TO CHANGE WHAT'S POSSIBLE FOR EVERYONE. Nearest Major Market: Long Island Nearest Secondary Market: New York City Job Segment: Logistics, Supply Chain, Secretary, Administrative Assistant, Executive Assistant, Operations, Administrative

Executive Assistant/Office Coordinator DEPARTMENT: Administration FLSA STATUS: Salaried, Exempt LEGENDS GLOBAL Legends Global is the premier partner to the world's greatest live events, venues, and brands. We deliver a fully integrated solution of premium services that keeps our partners front and center through our white-label approach. Our network of 450 venues worldwide, hosting 20,000 events and entertaining 165 million guests each year, is powered by our depth of expertise and level of execution across every component - feasibility & consulting, owner's representation, sales, partnerships, hospitality, merchandise, venue management, and content & booking - of world-class live events and venues. The Legends Global culture is one of respect, ambitious thinking, collaboration, and bold action. We are committed to building an inclusive workplace where everyone can be authentic, make an impact, and grow their career. Winning is an everyday thing at Legends Global. We have the best team members who understand every win is earned when we come together as one unified team. Sound like a winning formula for you? Join us! THE ROLE Legends Global is seeking a highly organized, proactive, and detail-oriented Executive Assistant / Office Coordinator to support our senior leadership team in Norwalk, CT. This role is critical in ensuring the smooth operation of executive-level functions, including calendar management, travel coordination, and administrative support. The ideal candidate will be a self-starter with exceptional communication skills and the ability to manage multiple priorities in a fast-paced environment. Essential Duties and Responsibilities Calendar Management: Coordinate and manage complex calendars for C-suite and VP-level executives. Schedule internal and external meetings, ensuring optimal time management and prioritization. Proactively resolve scheduling conflicts and anticipate executive needs. Travel Coordination: Arrange domestic and international travel, including flights, accommodations, ground transportation, and itineraries. Prepare and reconcile travel expense reports in a timely manner. Administrative Support: Draft, edit, and format job descriptions, memos, presentations, and other business documents. Handle confidential information with discretion and professionalism. Support meeting preparation, including agendas, materials, and follow-up actions. Executive Liaison: Serve as a point of contact between executives and internal/external stakeholders. Facilitate communication and ensure timely responses to inquiries and requests. Office Coordination: Assist with event planning, team offsites, and special projects as needed. Maintain office supplies and coordinate with vendors and facilities teams. Qualifications To perform this job successfully, an individual must be able to perform each essential duty with energy and enthusiasm. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. Education and/or Experience High school diploma required; bachelor's degree or equivalent experience preferred. Minimum of 3+ years' experience as an Executive Assistant or in a similar administrative support role, ideally in a corporate or fast-paced environment. Skills and Abilities Exceptional written and verbal communication skills, with the ability to liaise effectively with senior leadership, clients, and external partners. Advanced proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint). Excellent organizational and time-management skills, with the ability to juggle competing priorities and manage multiple tasks simultaneously. Proven ability to maintain confidentiality and handle sensitive information with professionalism and care. Strong interpersonal skills, with a professional and friendly demeanor to effectively work with executives, staff, and external stakeholders. Strong knowledge of national and international travel logistics, including visa applications, bookings, and expense management. Basic understanding of budgeting, financial reporting, and expense tracking. COMPENSATION Competitive salary, commensurate with experience, and a generous benefits package that includes medical, dental, vision, life and disability insurance, paid vacation, and 401k plan. WORKING CONDITIONS Location: On Site - Norwalk, Connecticut Physical Demands The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. NOTE: The essential responsibilities of this position are described under the headings above. They may be subject to change at any time due to reasonable accommodation or other reasons. Also, this document in no way states or implies that these are the only duties to be performed by the employee occupying this position. Legends Global is an Equal Opportunity/Affirmative Action employer, and encourages Women, Minorities, Individuals with Disabilities, and protected Veterans to apply. VEVRAA Federal Contractor.

Job Description iRocket is pioneering fully autonomous, fully reusable small launch vehicles to provide responsive, cost-effective access to space. Our team operates at the cutting edge of aerospace innovation, combining advanced propulsion, reusable systems, and sustainable propellants to transform launch operations. The Role: We are seeking an experienced Executive Assistant to provide high-level support to our senior executives. The ideal candidate is a proactive problem-solver with exceptional organizational skills, who thrives in a fast-paced, dynamic environment and can manage complex schedules, projects, and communications with discretion. You will report directly to the Executive Team and be a key partner in ensuring organizational effectiveness and executive productivity. Executive Time Management: Strategically manage and prioritize schedules to align with company goals and executive priorities Relationship Management: Cultivate and maintain effective relationships with internal and external partners, fostering collaboration and clear communication Planning and Execution: Oversee tasks and ensure accountability for completion of key deliverables Meeting Coordination: Prepare agendas, manage logistics, take comprehensive notes, and follow up on action items to maximize meeting productivity Process and Systems Management: Develop workflows and systems to enhance efficiency and streamline operations Information Consolidation: Gather, organize, and summarize large amounts of information to support decision-making Complex Scheduling and Calendar Management: Provide flexible, dynamic scheduling support for multiple executives Project and Event Management: Manage projects and occasional strategic executive-level events, including budgeting, vendors, and post-event surveys Preparation Support: Assist in preparation for meetings, presentations, and other commitments, including briefing materials, agendas, and itineraries Global Travel Management: Coordinate domestic and international travel logistics for executives Expense and Budget Management: Process travel expenses and reimbursements in a timely and accurate manner Requirements 8+ years of executive-level support experience, preferably in a fast-paced environment Possess a Bachelor's degree Experience managing complex calendars and global travel logistics Strong problem-solving skills and meticulous attention to detail Ability to thrive under pressure and adapt quickly in a dynamic environment Excellent judgment and discretion in handling sensitive information Event management experience, including budget oversight and vendor coordination Experience supporting multiple executives, managing diverse priorities and personalities Well-rounded, adaptable work style, ideally with startup or small company experience Strong organizational and prioritization skills Ability to manage multiple schedules, projects, and competing priorities with efficiency and professionalism Benefits Health Care Plan (Medical, Dental & Vision) Retirement Plan (401k, IRA) Life Insurance (Basic, Voluntary & AD&D) Paid Time Off (Vacation, Sick & Public Holidays) Family Leave (Maternity, Paternity) Short Term & Long Term Disability Wellness Resources

Who We Are: WWE is an integrated media organization and the recognized global leader in sports entertainment. The company consists of a portfolio of businesses that create and deliver original content 52 weeks a year to a global audience. WWE is committed to family-friendly entertainment on its television programming, premium live events, digital media, and publishing platforms. WWE's TV-PG programming can be seen in more than 1 billion households worldwide in more than 20 languages through world-class distribution partners including NBCUniversal, The CW and Netflix. In the United States, NBCUniversal's streaming service, Peacock, is the exclusive home to all premium live events, a variety of original programming and a massive video-on-demand library. Netflix is the exclusive home for WWE programming around the world, other than select international markets. WWE is part of TKO Group Holdings (NYSE: TKO). Additional information on WWE can be found at wwe.com and corporate.wwe.com. TKO Group Holdings, Inc. (NYSE: TKO) is a premium sports and entertainment company. TKO owns iconic properties including UFC, the world's premier mixed martial arts organization; WWE, the global leader in sports entertainment; and PBR, the world's premier bull riding organization. Together, these properties reach 1 billion households across 210 countries and territories and organize more than 500 live events year-round, attracting more than three million fans. TKO also services and partners with major sports rights holders through IMG, an industry-leading global sports marketing agency; and On Location, a global leader in premium experiential hospitality. Position Summary: The Executive Assistant provides all aspects of direct support/assistance to assigned executive(s). This position has exposure to information of a sensitive, confidential, strategic, and critical nature requiring discretion, independent judgment, tact, and diplomacy. This position also requires interaction with other senior management personnel and therefore requires a professional attitude and strong interpersonal communication skills. Responsibilities: * Manages calendar for assigned executive(s), and proactively partners with the assigned executive(s) to keep him/her on schedule. * Uses sound judgment and carefully ascertains the nature of incoming phone calls, accurately records messages, addresses issues independently, and transfers calls as necessary. Follows up with callers regarding information requests. * Manages the workflow of assigned executive(s), including meetings, correspondence, milestone events. Helps organize work projects, and proactively prioritizes and partners with assigned executive(s) to ensure all objectives are addressed and handled in a timely manner. * Communicates in person and through correspondence with high level contacts inside and outside the company, such as vendors, customers, and senior leaders. * Works with other members of internal departments as requested. * Work with members of assigned executive(s) personal teams to coordinate calendars, travel logistics, etc. * Composes, types, and prepares correspondence, memos, presentations, confidential materials, etc. of the highest quality. * Schedules and coordinates meetings or other events as directed by assigned executive(s). * Coordinates preparation of PowerPoint presentations for meetings or other events as directed by assigned executive(s). * Coordinates directly, or in conjunction with Travel department, travel arrangements including flights, hotels, and car services as requested and creates itineraries, including all confirmations and contact information for flights, hotel and transportation. Updates itineraries and checks for new information pertaining to travel. * Prepares expense reports for assigned executive(s) as requested. * Files correspondence and other records. * Coordinates transmission of information with others. * Ensures adequate office supplies and submits order requests for additional supplies as needed. * Runs errands as requested by assigned executive(s). * Performs other tasks, projects, and responsibilities as assigned. Skills & Experience: * Minimum of 2-3 years of experience as an assistant to a high-level individual within a fast-paced organization. * Outstanding organization, prioritization, analytical, and anticipatory skills. * Solid project management and problem-solving skills. * Ability to be internally inspired to perform a task to the best of one's ability using his/her own drive or initiative. * Must be responsive to email, text, phone calls- sometimes outside of standard business hours * Must be flexible and responsive to evolving and changing business environment. * Ability to communicate effectively, verbally and in writing with individuals in all levels of the organization, but particularly with members of the highest level of the organization. * Ability to work independently and thrive in a multi-task, fast-paced environment. * Excellent organizational skills. * Excellent attention to detail. * Ability to maintain confidential information. * Knowledge and ability to work in Microsoft Excel, Word, PowerPoint, and Outlook, and the ability to learn other basic computer program TKO EEO Statement: TKO is an Equal Opportunity Employer and complies with all applicable federal, state, and local laws regarding non-discrimination in employment. TKO makes employment decisions based on merit and qualifications, without considering an employee's or applicant's race, color, religion, sex, sexual orientation, gender identity or expression, national origin, age, disability, marital status, veteran status, or any other basis prohibited under federal, state or local laws governing non-discrimination in employment in every location in which the Company has facilities. TKO also provides reasonable accommodations for qualified individuals with disabilities in accordance with the Americans with Disabilities Act (ADA) and applicable state or local laws. For information about Privacy and Information Security for TKO employment candidates, please review our Privacy Policy. For information regarding Terms of Use for this and other TKO websites, please review our Terms of Use.

******************* Job Title: Executive Assistant Reporting to: President WAC Group has disrupted our industry by challenging conventions and building sustainable products with integrity. With multiple thriving brands, our unparalleled, world-class organization includes WAC Lighting, WAC Home, Modern Forms Luminaires + Smart Fans, Schonbek, dwe LED, WAC Landscape, AiSPiRE, VENTRIX, Colorscaping and WAC Limited brands. WAC Group makes significant investments in breakthrough technologies, electronics research and development, and advanced engineering. Through eco-friendly manufacturing and giving back to our local and global communities, we are overcoming challenges with creativity and innovation! The Executive Assistant provides advanced administrative support to members of our Executive Team. This role is critical in optimizing the Team's effectiveness, and serving as a trusted partner in managing communications, complex schedules, strategic priorities and projects with a focus on discretion. The ideal candidate possesses advanced software and technology skills and exemplifies agility in multi-tasking across high-volume, data and deadline-driven projects. Responsibilities: Serve as primary point of contact for members of the Executive team; managing communications with internal and external stakeholders, including and not limited to customers, vendors, and strategic business partners. Handle confidential data, documents and information, ensuring security and discretion at all times. Manage complex schedules and calendars, coordinating business activities across multiple time zones and proactively resolving potential conflicts. Serve as the principal contact for design and utility patents, collaborating with Product Managers and Patent Attorneys to organize and maintain the company's patent portfolio. Organize meetings including, agenda preparation, taking minutes, and follow up on action items to drive results. Prepare and revise correspondence, presentations, reports, and other business documents as needed. Execute multifaceted special projects with minimal supervision, demonstrating agility and responsiveness in fast-paced situations. Actively participate in making recommendations for continuous improvement, focusing on the adoption and use of new technology, tools and best practices to align with strategic business goals. Arrange travel itineraries, including flights, accommodations, transportation and managing expenses. Support strategic initiatives and ad hoc projects based on business needs. Requirements: 7-10 years + of professional experience as an Executive Assistant within a sophisticated organizational setting. Legal Assistant or Paralegal background is a strong plus. A proven reputation handling sensitive and confidential information with professionalism and discretion. Experience supporting multiple C-Suite level executives in a fast based corporate setting. Proven success collaborating with cross functional team members is required. Exemplary planning, prioritizing, and time management skills. Ability to develop strong business relationships with a variety of personalities and leadership styles. Entrepreneurial mindset focused upon consistently adding value to the role and the organization. Strong proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint). The expected salary is 100,000.00 - 120,000.00. The actual compensation will be determined based on experience and other factors allowed by law. Monday through Friday, 8:00am - 5:00pm Monday through Friday, 8:00am - 5:00pm

Future Standard is seeking an Executive Assistant to provide administrative support to our Executive committee level leadership. The ideal candidate will have exceptional organizational, time management and communication skills. The Executive Assistant will coordinate with the administrative team and internal colleagues for all administrative functions across the organization. This is an on-site role that requires collaboration and a 24/7 mindset to provide high-quality administrative support to the executive team. THE SUCCESSFUL CANDIDATE IS EXPECTED TO: * Manage an active calendar of meetings and appointments. Handle various types of calendar/meeting coordination including tracking and monitoring recurring events, long range calendar mapping, tracking of current meeting statuses/attendance and meeting preparation. * Prioritize conflicting needs and rescheduling requests regarding all calendar appointments expeditiously. * Facilitate consistent contact management. * Achieve mastery knowledge of departmental practices/policies and procedures and be able to work with highly confidential information. * Prepare correspondence, memos, schedules, forms and reports as needed. * Prepares and submits expense reports. * Plan and execute client event and dinners in both small and large formats. * Always behave with the utmost professionalism. * Compiles information and prepares spreadsheets and presentations. * Demonstrate leadership, teamwork, credibility and trust. * Be resourceful, decisive and proactive. * Able to use strong judgement independently in a variety of situations. QUALIFICATIONS: * Bachelor's Degree preferred. * 5-10 years Executive Assistant experience preferred. * Salesforce experience preferred. * Experience working in financial services is preferred. * Exemplary organizational skills, including the ability to work with minimal supervision and manage competing priorities. * Strong knowledge of corporate technology/platforms and the ability to stay on top of new tools and technologies with an interest and passion for learning. * Strong communication and organizational skills; strong planning, problem solving, project management and time management skills. * Highly Proficient with Microsoft Office, expressly Excel, PowerPoint and Outlook. * Assertive, self-confident, and comfortable interacting and building relationships with all levels of personnel. * Demonstrate professionalism and a high degree of discretion in all interactions. * Highly motivated, mission driven and community oriented. * Strong communication and organizational skills; strong planning, problem solving, project management and time management skills. Future Standard is a global alternative asset manager serving institutional and private wealth clients, investing across private equity, credit and real estate. With a 30+ year track record of value creation and over $86 billion in assets under management, we back the business owners and financial sponsors that drive growth and innovation across the middle market, transforming untapped potential into durable value. Future Standard is an Equal Opportunity Employer. Future Standard does not accept unsolicited resumes from recruiters or search firms. Any resume or referral submitted in the absence of a signed agreement is property of Future Standard and no fee will be paid.

Job DescriptionWe are currently looking for an Executive Assistant for our client located in mid-Westchester. Duration: This is an 8-month temporary assignment. Work Schedule: Monday through Friday 7.5 hour work day with .5 hour unpaid lunch. Pay Rate: $25-30/hr DOE Project OverviewResponsible for aiding, advice or support for the efficient and effective management and operation of the organization's activities and daily functioning. Job Functions & Responsibilities• Perform administrative functions for the Business Unit. Responsible for coordination and oversight of all materials to be approved by these offices. • Maintain an accurate up-to-date calendar for the Business Unit head. Make travel and lodging arrangements, perform expense reporting and schedule important daily meetings including independently determining priority for conflicting schedules. • Ensure overall compliance and adherence to the guidelines, requirements of the administrative policies. • Screen and respond to phone calls and email as appropriate. • Coordinate Business Unit meeting arrangements including agendas, notes and follow-up. • Responsible for the coordination of office space, tracking and planning. • Review, prioritize and independently respond, where appropriate, to Sr. Management's email. Compose memos, transcribe notes, research and create presentations. • Make travel arrangements and track appropriate approvals and resulting expenses. Skills• Proven ability to independently exercise sound judgment and take initiative. • Proficient in Microsoft office programs including Excel, Word, PowerPoint & Outlook. • Excellent ability to organize, multi-task and be detail oriented. • Ability to proofread and edit documents with attention to detail. • Recognize and maintain confidential information. • Ability to operate effectively in a fast-paced environment with little supervision. • Capable of building strong relationships with other individuals and departments to accomplish tasks and achieve goals. • Ability to plan and coordinate major projects. • Strong ability to manage time efficiently to undertake a variety of assignments. Education & Certifications4-year degree preferred.

2025-2026 Anticipated Openings/Support Staff Date Available: 08/21/2025 Closing Date: 08/23/2025 HACKENSACK PUBLIC SCHOOLS Executive Assistant Curriculum & Technology 2025 - 2026 School Year Title: Executive Assistant to Curriculum & Technology Description: The Executive Assistant (EA) is under the direction of the Central Office Administator and shall provide adminstrative and operational support to the assigned administrator(s), which includes but not limited to, project management, maintaining positive internal and external public relations. The EA's role requires extensive project management experience as well as providing adminstative support to high-level Administrators, managing multiple administrative tasks, the daily operations of their office, and coordinating with other departments. Qualifications: High School Diploma, required Project Management Professional (PMP) certification, CAPM or Project+, is preferred or obtained in six months Bachelors in Business Administration from an accredited college or university, preferred Three or more years of executive assistant and/or project management experience Demonstrates functional knowledge of technological devices and all aspects of the Microsoft Office Professional software programs, Google Workspace Applications, and Canva Strong written and verbal communication skills Ability to exercise considerable tact and courtesy in frequent contact with all stakeholders. Proven success working with all levels of management. Possess excellent integrity, confidentiality, and demonstrate good moral character and initiative. Provide proof of U.S. citizenship or legal resident alien status and required criminal background check. Conditions established by all laws and codes of the State, and all policies, rules, and regulations established by the Board of Education (N.J.S.A. 18A:27-4 et seq.) Terms of Employment: (12) Twelve month position; salary commensurate with experience, and all conditions established by the laws of the State of New Jersey and policies and regulations by the Board of Education (N.J.s.a. 18a:27-4 ET SEQ.). Performance Responsibilities: Developing presentations within various platforms for maximum usability Supporting the coordination and management of projects associated with departments assigned to Strong organizational skills to maintain detailed project schedules for all tasks Managing changes to the project scope, project schedule, and project costs Strong attention to deadlines and budgetary guidelines Proactively managing administrative support to all Administrators Liaising with project stakeholders, community forums, concerning project details and deliverables, and builds trust and fosters ongoing positive relationships with all stakeholders Conducting administrative duties, such as setting up meetings, drafting invoices, reserving venues, and communicating with vendors Preparing materials for presentations, including daily and special meetings Coordinating travel as well as arrangements for conferences Manage budget and prepare and process requisitions for the departments assigned to Assist with the planning and implementation of district-wide recognition activities Ability to work independently and collaboratively while managing multiple projects Display the highest ethical and professional behavior in working with students, parents, school personnel, and outside agencies associated with the organization Ability to problem-solve, with the ability to identify and handle any problems that may arise while working in this capacity. Assist with the website updates, social media posts, and other electronic communications Assist with tasks related to state and loca assessment administation Maintain relevant certifications and obtain new professional knowledge n aligment with evolving technology and depart-specific needs. This may include certifications, state and/or district-mandated training. Protects the confidentiality of records and information about students and staff, and uses discretion when sharing any such information within legal confines. Violation of confidentiality may result in termination. Adheres to New Jersey school law, State Board of Education rules and regulations, Board of Education policies and regulations, school regulations and procedures, and contractual obligations. May need to attend district functions/events outside of the normal workday schedule Performs any duties and responsibilities that are within the scope of employment, as assigned by the administrator or supervisor, and not otherwise prohibited by law or regulation. All other duties as assigned by the Department Administrator, Superintendent, or designee. Preparing materials for presentations, including daily and special meetings Physical Demands: The physical demands described here are representative of those that must be met by an employee to successfully perform the essential responsibilities of this position. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential responsibilities and functions of this position. Unless reasonable accommodations can be made while performing this job, the staff member shall: Sitting, standing, and walking for required periods of time Speaking, listening, and visual acuity Use close vision, peripheral vision, and depth perception, along with the ability to adjust focus Able to communicate effectively in English, verbally and in writing, using proper grammar and vocabulary. American Sign Language or Braille may also be considered acceptable forms of communication. Use strength to lift and/or move up to a maximum of 20 pounds to perform the functions of the job. Reaching, lifting, bending, kneeling, stooping, pushing, pulling, finger dexterity, and repetitive motions, to handle objects and operate tools, computers, and/or controls. Environmental Demands: The envirnmental demands described here are representative to those that must be met by an employee to successfully perform the essential responsibilites and functions of the job and are not meant to be all-inclusive 1. Exposure to a variety of childhood and adult diseases and illnesses. 2. Occasional exposure to a variety of weather conditions. 3. Exposure to heated/air-conditioned and ventilated facilities. 4. Exposure to a building in which a variety of chemical substances are used for cleaning, instruction, and/or operation of equipment. 5. Function in a workplace that is usually moderately quiet, but that can be noisy at times. Evaluation: Performance of this job will be evaluated annually in accordance with New Jersey State Law and the proviions of Baord Policy on evaluations Working Conditions: Central Office 191 Second St. Hackensack, NJ 07601 Application Procedure: Apply online via Frontline/AppliTrack Salary: $65,000 - $ 71,000; Benefits included Selection Procedure: Applications will be reviewed and a recommendation made to the Superintendent of Schools for Board approval.