Executive administrative assistant jobs in Huntsville, AL - 41 jobs

Department: Planning/General Affairs Key Responsibilities: Perform the role of Executive Assistant to the CEO Manage the CEO's personal schedule Accompany the CEO on business trips as needed Translate or interpret documents Participate in meetings and take minutes Proficient in using PPT and Excel Qualifications: Experienced candidate preferred Native-level proficiency in both English and Korean Must be able to drive during business trips Work Location: Flexible

Job Description Executive Assistant Schedule (FT/PT): FT Travel Required: Yes Shift: Day Remote Type: On-site Clearance required: Secret Division: Security Cooperation Who is ACT1 Federal? ACT1 Federal LLC is a 100% employee-owned company. We've served the Department of Defense (DoD) for nearly thirty years. Our core missions include weapon systems engineering, logistics, space domain expertise, global defense and security, business and financial management for security assistance and major defense articles, as well as military training and arctic security. Join us! Description: Provide executive administrative support and recommendations for Army Security Assistance Command. Support shall include anticipation and execution of USASAC supervisor expectations regarding communication, material preparation, and office administration. Responsibilities: Interpret and adapt guidelines, including unwritten policies, precedents, and practices, which are not always completely applicable to changing situations. Compose correspondence on own initiative about administrative matters and general office policies for supervisor's approval, based on knowledge of the supervisor's views. Anticipate and prepare materials needed by the supervisor for conferences, correspondence, appointments, meetings, telephone calls, etc., and inform supervisor on matters to be considered. Read publications, regulations, and directives and acts or refer those that are important to the supervisor and staff. Prepare special or one-time reports, summaries, or replies to inquiries, selecting relevant information from a variety of sources such as reports, documents, correspondence, other offices, etc., under general directions. Use greater judgment and initiative to determine the approach or action to take in non-routine situations. Requirements A minimum of five (5) years of executive administrative experience is required. Associate degree in such disciplines as Operations Research, Physical Sciences, Mathematics, Business/Finance, Accounting, Economics, Human Resource Management, Education, Social Science, Strategic Studies, Foreign Policy, International Studies, Political Science, Liberal Arts, or other related discipline from an accredited training institution. Proficient with Power Point, Excel, Share Point, and other business operations tools. Active Secret Clearance required. Extensive knowledge/experience w/ US Army Security Assistance enterprise with specific experience in Foreign Military Sales (FMS) activities is desired. Former US Army Logistician or Army Foreign Area Officer is desired. Benefits · Medical/Dental/Vision Insurance · ACT1 Employee Stock Ownership Plan (ESOP) · Company Paid Life and AD&D Insurance · Company Paid Short-Term Disability · Voluntary Long-Term Disability · Flexible Spending Accounts (FSA) · Health Savings Account (HSA) · 401K with employer match · Paid Time Off · Paid Holidays · Parental Leave · Military Leave · Education, Training & Professional Development · Voluntary Accidental Injury/Critical Illness/Hospital Care · Voluntary Pet Insurance, Legal Resources, and Identity Protection ******************************** Our people-first culture prioritizes the benefits of flexibility and collaboration, whether that happens in person or remotely. If this position is listed as remote or hybrid, you'll periodically work from a ACT1 Federal or client site facility. If this position is listed as onsite, you'll work with colleagues and clients in person, as needed for the specific role. All qualified applicants will receive consideration for employment without regard to disability, status as a protected veteran or any other status protected by applicable federal, state, local or international law.

Description: Job Posting: Executive Administrative Support Specialist - DAU South Region Position Type: Full-Time | Hybrid (Onsite & Situational Telework) Salary Range: $60K to $70K Job Description: Escalate Technologies is seeking an experienced and highly professional Executive Administrative Support Specialist to provide direct support to the Dean, Associate Deans, and Senior Service Executive Director for the Defense Acquisition University (DAU) - South Region under the Educational Support Services (ESS) contract. This position requires exceptional organizational skills, strong communication abilities, and the capacity to work independently with sound judgment, diplomacy, and tact. This role supports high-level regional and enterprise functions, manages complex scheduling requirements, ensures accurate reporting, and coordinates communication and workflow across DAU-South's academic and operational activities. Location: DAU South Campus Huntsville, AL Key Responsibilities: Senior Leadership Administrative Support Serve as the primary liaison with the DAU President's Office and senior stakeholders. Retrieve, compile, and publish VIP and Significant Activity Reports. Draft, proofread, edit, and coordinate official internal and external correspondence. Schedule, Calendar & Facility Coordination Coordinate complex schedules across multiple leaders, faculty, and facility spaces. Manage virtual and in-person campus arrangements for meetings, workshops, and events. Records & Certification Management Manage records, including tracking and archiving faculty certification documents. Maintain and update the DAU-South online portal and related administrative systems. Travel & Financial Documentation Support Assist with the preparation and review of travel authorizations and vouchers. Support administrative requirements tied to budget tracking and documentation. Communication & Stakeholder Engagement Prepare and respond to phone and email communications on behalf of senior leaders. Direct inquiries, manage referrals, and ensure timely routing of sensitive information. Professional Development Tracking Coordinate and track faculty and staff professional development activities. Maintain documentation and reporting requirements for PD initiatives. Qualifications High school diploma or equivalent (ESS PWS §2.4). Proven experience supporting senior executives or organizational leaders. Strong proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint). Excellent written and verbal communication skills with superb attention to detail. Ability to independently manage work, prioritize tasks, and handle sensitive information. Preferred Qualifications Experience supporting DoD, federal agencies, or academic programs. Experience coordinating complex calendars, executive correspondence, and events. Familiarity with DAU processes, government travel systems, or federal administrative protocols. Requirements:

Executive Assistant Schedule (FT/PT): FT Travel Required: Yes Shift: Day Remote Type: On-site Clearance required: Secret Division: Security Cooperation Who is ACT1 Federal? ACT1 Federal LLC is a 100% employee-owned company. We've served the Department of Defense (DoD) for nearly thirty years. Our core missions include weapon systems engineering, logistics, space domain expertise, global defense and security, business and financial management for security assistance and major defense articles, as well as military training and arctic security. Join us! Description: Provide executive administrative support and recommendations for Army Security Assistance Command. Support shall include anticipation and execution of USASAC supervisor expectations regarding communication, material preparation, and office administration. Responsibilities: * Interpret and adapt guidelines, including unwritten policies, precedents, and practices, which are not always completely applicable to changing situations. * Compose correspondence on own initiative about administrative matters and general office policies for supervisor's approval, based on knowledge of the supervisor's views. * Anticipate and prepare materials needed by the supervisor for conferences, correspondence, appointments, meetings, telephone calls, etc., and inform supervisor on matters to be considered. * Read publications, regulations, and directives and acts or refer those that are important to the * supervisor and staff. * Prepare special or one-time reports, summaries, or replies to inquiries, selecting relevant information from a variety of sources such as reports, documents, correspondence, other offices, etc., under general directions. * Use greater judgment and initiative to determine the approach or action to take in non-routine situations. * A minimum of five (5) years of executive administrative experience is required. * Associate degree in such disciplines as Operations Research, Physical Sciences, Mathematics, Business/Finance, Accounting, Economics, Human Resource Management, Education, Social Science, Strategic Studies, Foreign Policy, International Studies, Political Science, Liberal Arts, or other related discipline from an accredited training institution. * Proficient with Power Point, Excel, Share Point, and other business operations tools. * Active Secret Clearance required. * Extensive knowledge/experience w/ US Army Security Assistance enterprise with specific experience in Foreign Military Sales (FMS) activities is desired. * Former US Army Logistician or Army Foreign Area Officer is desired. * Medical/Dental/Vision Insurance * ACT1 Employee Stock Ownership Plan (ESOP) * Company Paid Life and AD&D Insurance * Company Paid Short-Term Disability * Voluntary Long-Term Disability * Flexible Spending Accounts (FSA) * Health Savings Account (HSA) * 401K with employer match * Paid Time Off * Paid Holidays * Parental Leave * Military Leave * Education, Training & Professional Development * Voluntary Accidental Injury/Critical Illness/Hospital Care * Voluntary Pet Insurance, Legal Resources, and Identity Protection ******************************** Our people-first culture prioritizes the benefits of flexibility and collaboration, whether that happens in person or remotely. * If this position is listed as remote or hybrid, you'll periodically work from a ACT1 Federal or client site facility. * If this position is listed as onsite, you'll work with colleagues and clients in person, as needed for the specific role. All qualified applicants will receive consideration for employment without regard to disability, status as a protected veteran or any other status protected by applicable federal, state, local or international law.

Provide administrative and confidential support services to the Executive Vice President, General Manager of Carbon Fiber Division and members of the executive team as required. Serve in a bilingual (Japanese) capacity as duties dictate. Duties and Responsibilities · Coordinates schedules for meetings, arrange appointments, and schedule visitors as necessary for EVP, GM of CF div. · Coordinates the calendar for the EVP, GM of CF div. and solve scheduling conflicts. · Coordinate travel arrangements & housing needs, and provides interpretive services for EVP, GM of CF div, VP and guests. · Serve as liaison with Toray Japan staff to facilitate EVP, GM of CF div.'s timely review of proposals correspondence, guidance and documentation. Serve in a bilingual (Japanese) capacity as duties dictate · Keep track of business travelers' expense and create expense report via Concur System. · Organize and maintains confidential files and records for EVP, GM of CF div. · Interface with Japanese speaking internal/external contacts requiring considerable discretion and initiative. · Support & help implement Visitor Management System to DE Plant and maintain system. · Provide support to Corporate GA Sr. Manager as directed. · Support HR/GA with local events, VIP visits, Corporate Social Responsibility Activities and special events as needed. · Provide backup services to Sr. Executive Assistant as necessary. Skills and Specifications Strong verbal and written communication skills. Advanced translation skills, preferred. Ability to utilize/operate a computer, peripheral equipment and appropriate software, such as Microsoft Office applications including Word and PowerPoint and other word processing software. Possess a high level of knowledge of administrative support techniques and procedures. Ability to work well under pressure. Ability to set priorities. Ability to self-motivate and take initiative. Ability to develop close working relationships with external and internal customers. Education and Qualifications · High school degree or GED required. · Three plus years' experience in an administrative executive support field or equivalent field required. · Personal computer experience in Microsoft applications such as Word, PowerPoint, and Excel, required. · Japanese word processing software skills preferred. College degree in Business Administration or related field preferred. Familiarity with Japanese culture and customs preferred. · This position involves working with technologies and information which are subject to U.S. export control regulations. Under these regulations, Toray CMA must review certain candidate information including citizenship, basis of United States work authorization and country of origin. This information would be used for export control screening purposes only. Physical Demands The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Job tasks are usually performed in an office environment. Position requires the ability to read, write, speak and understand English at a level necessary to successfully perform assigned responsibilities. Ability to utilize interpersonal and teamwork skills, perform basic mathematical computations, and to understand and apply work specifications in the completion of work tasks. The ability to hear, speak, use hands/fingers and the repetitive motions of hands/wrists are frequent. Ability to occasionally lift 10 pounds. Vision abilities require the adjustment and focus of sight. #INDCMA

The Administrative and Events Coordinator will provide essential administrative support to the Invention to Innovation Center (I2C). Responsibilities include providing moderate to complex administrative support, performing day-to-day administrative tasks, including managing several calendars, handling and creating correspondence, maintaining records, and assisting with operations. In addition, this role will coordinate logistics for meetings, workshops, and special events, supervise and manage event setup, and provide on- site support. The ideal candidate will be highly organized, detail-oriented, and able to balance the routine administrative responsibilities with the variable needs of event coordination. Duties/Responsibilities Administrative Duties * Provide administrative support for the operations of the Invention to Innovation Center (I2C). * Performs moderately complex, and well documented administrative tasks. * Act as an Office liaison and coordinator. * Receives and route phone calls, emails, and/ or guests. * Performs scheduling, manage and maintains multiple calendars. * Drafts and sends communications on supervisor or departmental behalf. Create, develop, edit, and proofread memos and reports. Maintain filing systems, manage and maintain data bases and records to ensure confidentiality, accuracy and accessibility. * Prepare, complete and process invoices, create and generate financial reports. * Perform budget management, monitoring, and maintenance tasks. Event Coordination * Assist in the planning, implementation and execution of meetings, workshops and events. * Supervise and manage event set up, on site support, and coordinate logistics to include a/v needs and participant registration. * Serve as onsite point of contact during events to ensure smooth execution and operation. Communication and Stakeholder Engagement * Draft professional correspondence and meeting materials for internal and external stakeholders. * Maintain positive working relationships with tenants, staff and vendors. Other Duties as Assigned * Provide administrative, programmatic, and coordination assistance and support to other staff as needed. * Assist with special projects that support the I2C's needs. * Perform other duties as assigned Minimum Requirements: * Bachelor's degree in business administration, marketing, communications, or a related field; 3 to 5 or more years of relevant experience in administrative support (of which should include event management, project coordination, or related roles; or an equivalent combination of education and years of experience. * Strong organizational and time management skills, with the ability to prioritize tasks, meet deadlines, and adapt to changing priorities in a fast-paced environment. * Excellent written and verbal communication skills, with strong attention to detail. * Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook), and experience with event management and software/tools (e.g., Eventbrite, Canva, HubSpot, Adobe, etc.). * Must be able to work evenings and weekends, as needed, to support events and meetings. Desired Qualifications: * Bachelor's degree preferred. * Previous experience with Banner is desired. * Experience working in a university setting preferred. Published Salary (if available): $40,000 - $44,688 Advertised: Jan 21 2026 Central Standard Time Applications close:

The Advanced Research Center (ARC) is a Missile Defense Agency (MDA) facility located in Cummings Research Park in Huntsville, AL. The ARC is a Test and Evaluation (RDT&E) facility designed and operated to support Missile Defense System (MDS) Hardware-in-the-Loop (HWIL) Ground Test (GT) and Flight Test (FT) activities. DTechLogic is the prime contractor supporting the ARC, which is a joint venture between Davidson Technologies and nLogic that was started in 2018. The DTechLogic ARC Team consists of five contractor teammates in Huntsville, AL. The DTechLogic Team is seeking a Windows System Administrator summer intern at MDA's ARC. This role encompasses a wide range of IT responsibilities, focusing on system and user account administration. The candidate will be teamed up with other System Administrators to learn what they do on a daily basis and get an opportunity to learn what a Windows systems administrator at the MDA ARC and shadow their daily responsibilities. Job Requirements: The selected candidate must be enrolled in higher education, in pursuit of a bachelor's or master's degree that relates to the job description (Computer Science, Cybersecurity, Information Technology or a related field) Currently maintains or can quickly obtain a CompTIA Security+CE certification Have familiarity with Windows operating system (Windows 11 preferred) Experience with Microsoft Office basic apps (Word, Excel and PowerPoint) Daily/Weekly Taskings: Creating procedures for user account management. This includes creating accounts, adding permissions, and locking and unlocking accounts System builds: All facets of building a system (Joining it to the domain and continued maintenance) Active shadowing of other system administrators to learn: Active directory functions: Overview with some hands-on account management. Group Policy: Generalized overview and training. Customer relations: Proper interactions with customers and managing their expectations. Server maintenance: Preventive maintenance checks and patching procedures. Accountability and responsibility Summer Project(s): Testing and updating technical work instructions 10Ziq thin client fielding and implementation Security Clearance: The ARC Internship Program requires possession or ability to obtain a U.S. Secret Security Clearance. Job Posted by ApplicantPro

This position is available in multiple Alabama locations: Huntsville, Auburn, Mobile, Birmingham and Montgomery Requirements Responsibilities Supports the Operations Manager in team development and works with staff at other levels to ensure an efficient workflow and smooth communication to achieve the team's success Follows standard operating procedures established by management Receives, inspects, handles, and stocks inbound products Receives returns, counts and confirms quantities, determines the condition and completes paperwork Assigns delivery tasks to delivery drivers according to the volume of goods in the warehouse Shares knowledge with other branches and headquarters on effective practices, competitive intelligence, business opportunities and needs Interacts with customers and suppliers, answer questions, and resolving issues Tracks and reporting on operational performance Maintains policy and procedure documents Optimizes operational processes and procedures for maximum efficiency while maintaining quality standards Assists with the implementation of new processes and procedures Qualifications Bachelor's degree preferred. Must be Bilingual in either Spanish or Mandarin Ability to analyze and improve operational processes Strong people management and organizational skills Excellent communication skills, both written and verbal Strong problem-solving and time management skills Benefits 401(k) Dental insurance Health insurance Paid time off Parental leave Tuition reimbursement Vision insurance 19-26/hour Relocation Package H1B Sponsorship Morning shift 6:30AM-3PM

OES Equipment, part of the DPR Family of Companies, is a fast-paced supply and rental equipment company in the construction industry looking for an experienced Administrative Assistant, Centralized Support, to assist with our Mega Projects across multiple regions. The ideal candidate for this role will be available to work hybrid out of an OES office, highly organized and dependable team player with the ability to assist our team in managing multiple projects, reaching critical deadlines, providing excellent customer service, and producing quality work for our customers. Responsibilities will include but may not be limited to the following: Duties and Responsibilities * Maintaining positive working relationships with internal and external partners. * Reconciling PO receivers via Coupa. * Invoice processing via Coupa. * Ensure timely payments of invoices to ensure the maintenance of accurate records and reporting. * Creating and maintaining vendor and employee master files. * Reviewing and reconciling customer statements and accounts. * Receiving, placing, and filling customer orders and purchase orders. * Maintaining internal and external relationships with vendors and employees including solving issues and discrepancies. * Data entry and other miscellaneous office management tasks including ordering office supplies, filing, scanning, etc. Required Skills and Abilities * Excellent listening and communication skills. * Intermediate proficiency in Microsoft Office Suite. * Positive interpersonal skills with strong attention to detail. * Ability to work in both a team environment and independently. * Ability to thrive in a multitasking environment. * Bilingual in Spanish a plus. Education and Experience * 1+ years of administrative experience is required. * Construction supply and equipment industry knowledge a plus. * Experience with Coupa is preferred. Physical Requirements * The ability to work out of one of our OES offices. * Must be able to sit or stand for prolonged periods of time. * Must be able to lift 15 pounds if needed. DPR Construction is a forward-thinking, self-performing general contractor specializing in technically complex and sustainable projects for the advanced technology, life sciences, healthcare, higher education and commercial markets. Founded in 1990, DPR is a great story of entrepreneurial success as a private, employee-owned company that has grown into a multi-billion-dollar family of companies with offices around the world. Working at DPR, you'll have the chance to try new things, explore unique paths and shape your future. Here, we build opportunity together-by harnessing our talents, enabling curiosity and pursuing our collective ambition to make the best ideas happen. We are proud to be recognized as a great place to work by our talented teammates and leading news organizations like U.S. News and World Report, Forbes, Fast Company and Newsweek. Explore our open opportunities at ********************

Primary Responsibilities/Requirements: Greet department visitors (public, patients, physicians, and hospital staff) and respond to requests and/or direct to appropriate personnel or department. Answer incoming calls and direct them to the appropriate person or department, and/or take precise Oversight and maintenance of patient claims and suits. OBERD results distribution. Maintains the business calendar and daily schedule for the Provide direct clerical support to the President including scheduling meetings and appointments, opening mail, draft/prepare correspondence and reports, and other clerical duties, with and without direction. Provide administrative support to Executive Suite in the absence of their assistants or other required duties. Works independently using discretion and diplomacy to accomplish objectives, priorities and deadlines defined by the President. Provide clerical support in scheduling meetings as assigned. Meeting preparation to include scheduling of meetings, confirmation of participants, preparation agendas and handouts, set up laptop / audio-visual equipment as needed, complete minutes from the meetings, reserve location, ordering/ delivering of food and process invoices from meeting or payments to participants, plus meeting room clean up. Address patient and family members' problems and complaints with empathy, accuracy, and compassion in a timely manner. Follow complaints/compliments documentation process as outlined in Patient Feedback Monitoring program. Patient discharge letters Complete all aspects of travel and conference/meeting registration arrangements following the Huntsville Hospital Travel Policy for the President. Run/analyze reports, learn current systems of TOC, become a vital resource for long-term projects of important key indicators. Identify trends and other important data points, review and create spread sheet for the Executive Suite of TOC and HH-TOC. Support Human Resources Director, Chief Financial Officer with monthly reports and other assigned high-level reports. Credit card statement monthly reconciliation for the hospital. Business Licenses and Personal Property Taxes Document preparation. Job competencies: The qualified candidate must have the ability to perform the job successfully by demonstrating the following competencies: Oral communication - Speaks clearly and persuasively in positive or negative situations, demonstrates group presentation skills, and conducts productive meetings. Planning/Organization - Prioritizes and plans work activities, uses time efficiently, and develops realistic action plans. Problem Solving - Identifies and resolves problems in a timely manner and gathers and analyzes information skillfully. Quality Management - Looks for ways to improve and promote quality and demonstrates accuracy and thoroughness. Qualifications: HS/GED required Computer (Microsoft Word, Excel, PowerPoint, Zimbra, Kronos, Internet, Lawson) Proficiency with Microsoft Office applications Detail oriented with a high degree of accuracy with the ability to multi-task Ability to work with minimal supervision Excellent communication skills both oral and written Preferred Qualifications: Minimum of 2-4 years experience in clerical role with equivalent responsibilities as described above in job summary Bachelors in health care administration Physical Demands: Must be able to use arms, hands, and fingers skillfully Constant standing, walking, or sitting for long periods of time Must be agile and able to work efficiently in space-limited areas Consistently work at a productive pace Must readily adapt to frequent treatment schedule changes

This position provides administrative support to SageLife Financial Consultants. This role is critical to our member experience and requires a friendly, upbeat demeanor. The incumbent supports the daily operations of the practice, including, but not limited to: answering the phones, meeting/greeting members, handling/distributing postal mail and practice email, ordering supplies, utilizing Thrivent Financial computer systems and programs in support of client relations, and other administrative tasks as assigned. The Administrative Assistant reports to and is employed by SageLife Financial Consultants. This position is full time, working Monday - Friday (9 am to 5 p.m.) Compensation ranges between $18-21/hr dependent upon experience. Benefits include PTO and holiday pay. This is an on-site, in office position. Job Description Position Roles/Responsibilities/Accountabilities Handles incoming telephone calls to SageLife Financial Consultants and responds to requests for information Performs routine administrative duties such as maintaining office supplies and processing mail Prepares or coordinates the preparation of routine correspondence, reports, and special projects typically of a routine nature Supports projects, administration of various programs, and processing functions as needed Drive client/member facing activity in the practice by scheduling meetings with client/members on behalf of the practice's Financial Advisors Update the contact management system with client/member contact and preference information Assist Financial Advisors in the preparation and follow up for the client/member meetings Tracks practice expenses and oversees the practice bill paying Provides back-up support on tasks that do not require any type of licensing or registration for other staff members, as needed Completes other miscellaneous tasks as assigned Position Qualifications Previous administrative/secretarial experience desired Strong technical computer aptitude and knowledge of business tools (e.g., Microsoft Word, Excel, PowerPoint) or ability to learn Ability to handle multiple tasks and maintain a high quality of work while experiencing frequent interruptions Ability to maintain integrity of sensitive/confidential information Basic understanding of our products and services, and Thrivent Financial Competencies Planning/Organizing Customer Focus Communication Interpersonal Skills Teamwork and Collaboration Adaptability/Flexibility External/Internal Dependencies Must be able to work with all roles of the team Must be able to represent the organization in work with external clients Must be able to cultivate and maintain relationships with outside organizations As part of SageLife Financial Consultants' recruiting/hiring/contracting process, a verification of a candidate's background will be made to complete the hiring/contracting process. In addition, fingerprints will be taken for submission to the Federal Bureau of Investigation for review against nationwide fingerprint records. All persons with access to Wealthscape are deemed Access Persons and are subject to Compliance with the firm's Code of Ethics which requires all outside brokerage accounts to be maintained at one of the firms designated by TIMI.

Job Description Japanese-English Bilingual Interpreter & Administrative Assistant Salary range: $50K - $55K DOE FLSA Status: Non-Exempt They are seeking a highly motivated and detail-oriented Japanese-English Bilingual Interpreter & Administrative Assistant to support their team. The ideal candidate will provide interpretation and translation services while also handling general administrative tasks to ensure smooth office operations. Key Responsibilities: Interpretation & Translation Provide consecutive and/or simultaneous interpretation (Japanese English) for meetings, conferences, and business discussions. Assist in translating business documents, emails, reports, presentations, and other materials as needed. Facilitate communication between Japanese and English-speaking employees, clients, and stakeholders. Administrative Support Handle office correspondence, emails, and phone calls in both Japanese and English. Prepare and organize reports, presentations, and documentation. Coordinate travel arrangements, including booking flights, hotels, and transportation. Support HR-related tasks such as onboarding new employees, scheduling interviews, and maintaining employee records. Assist in general office operations, including ordering supplies, managing expenses, and maintaining files. Other Duties Participate in company events and activities as a liaison between Japanese and English-speaking employees. Assist with special projects and other tasks assigned by management. Qualifications & Skills: Fluent in both Japanese and English (spoken and written). Experience in interpretation and translation (business or technical setting preferred). Previous experience in an administrative or office support role is a plus. Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook). Strong organizational and multitasking skills. Excellent communication and interpersonal skills. Ability to work independently and as part of a team. Experience in a manufacturing or international business environment is a plus. Preferred Qualifications: Experience with Japanese corporate culture and business etiquette. Bachelor's degree.

Administrative Assistant Job Description The duties of the Administrative Assistant include and but are not limited to: Provide administrative and clerical support for the Administrators and Office Manager Answer and direct phone calls to the proper parties Assist with the coordination of staff schedules and maintaining schedules in client binders Assist the Company Recruiter with staff recruitment and interview scheduling Assist with the Start of Care meetings with Clients Maintain contact list in the Company directory Maintain employee and client filing systems, both electronic and physical Maintain supplies inventory by checking stock to determine inventory level; anticipating needed supplies; placing and expediting orders for supplies; and verifying receipt of supplies Provide polite and professioal communication Provide support to CNA and Nurse staff Ability to maintain office confidentiality Ability to maintain and safeguard client and employee records Intermittent may require: Completing start of care documents for new clients Client visits Filling in for Home Health or CNA's when required Digital and in person marketing

Administrative Support The Administrative Support position provides essential administrative and clerical services in support of program, project, or office operations. This role requires attention to detail, accuracy, and the ability to manage a wide variety of administrative tasks in accordance with established procedures and contractual requirements. Must be able to obtain and maintain a minimum of a secret security clearance. Key Responsibilities · Perform a broad range of administrative duties to support daily operations. · Maintain and update a wide variety of financial, programmatic, or operational records in an accurate and organized manner. · Verify statistical reports and documentation for accuracy, completeness, and consistency. · Assist in preparing correspondence, reports, and other routine documentation. · Handle, track, and assist in resolving or adjusting complaints, inquiries, or issues in a professional and timely manner. · Coordinate schedules, meetings, and administrative logistics as required. · Ensure proper filing, record retention, and document control in accordance with applicable policies and procedures. · Support compliance with contractual, regulatory, and organizational requirements. Required Knowledge, Skills, and Abilities · Working knowledge of administrative and clerical practices and procedures. · Strong attention to detail and ability to verify data for accuracy and completeness. · Ability to maintain records and manage multiple administrative tasks simultaneously. · Effective written and verbal communication skills. · Proficiency with standard office software and record-keeping systems. · Ability to interact professionally with internal staff, customers, and stakeholders. - Other duties as assigned. - Must adhere to the company's AS9100 and QMS policies, procedures and guidelines. Education and Experience Requirements · High School Diploma (or equivalent) with 4+ years of relevant administrative experience.

Working across the globe, V2X builds smart solutions designed to integrate physical and digital infrastructure from base to battlefield. We bring 120 years of successful mission support to improve security, streamline logistics, and enhance readiness. Aligned around a shared purpose, our $3.9B company and 16,000 people work alongside our clients, here and abroad, to tackle their most complex challenges with integrity, respect, responsibility, and professionalism. V2X's National Security Programs (NSP) has an immediate opportunity for a Senior Administrative Specialist with a background in Special Access Program (SAP) administrative operations. The employee will support the V2X Program Manager (PM) and shall have oversight for all employees at their respective site, ensuring that requirements of the Performance Work Statement (PWS) are met. The employee will also provide administrative and tasking support to the customer. The duties and responsibilities listed are representative of the nature and level of work assigned and are not necessarily all inclusive. Responsibilities Administrative and Tasking Duties Include: + Support Directorate and Agency event management and workflow, event coordination and logistics, work center management and administration, staff action policies and procedures. + Manage and perform Office Operations Tasks + Manage all front office Directorate functions; Manage office files and plans, correspondence, space/seating assignment, and track actions assigned to the directorate. + Manage SAP VTC & Conference Room Scheduling + Support Government Human Resource Activities; maintain personnel files, timekeeping, track leave/TDY/Training. + Perform Executive Administrator (EA)/Receptionist Functions, Control visitor access, Answer Phone, Escort Visitors, Interface with senior officials, Travel (local and non-local), Personnel and Office calendars. + Manage Directorate-run Meetings and Other Major SAP Events + Manage the Directorate sponsorship program for personnel in- and out-processing. + Manage office space and seating assignments for Directorate managed suites. + Conduct special studies, perform a variety of analysis, and prepare various reports related to office operations and Directorate activities + Maintain the Directorate calendar of major events. Coordinate among MDA Directorates, staff organizations, and program offices within and outside the Agency. + Staff read-aheads and other packages requiring coordination. + Manage forms and publication libraries. + Manage the Agency's SAP Annual Awards program. + Manage the Directorates unclassified and classified website portal. + Perform additional duties as required Qualifications Education / Certifications: + Bachelor's or Associate Degree with 5 years of experience OR + High school diploma (or equivalent) with 10+ years in a similar position + Position requires U.S. citizenship and a final DoD TOP SECRET clearance with most recent investigation (SSBI, SBPR, PPR, T5, T5R) completed within the last 6 years. Required experience: + Prior experience with Department of Defense Agencies + Prior experience with Special Access Programs + Proficiency with Microsoft Office + Experience in collecting, organizing, and analyzing data and generating data-driven reports. + Active TS/SCI clearance required Skills & Technology Used: + Demonstrated experience with MS Office Tools, SharePoint, and Adobe PDF. + Decision making skills that promote working autonomously when managing and executing projects, tasks, and work assignments. + Excellent organization skills with the ability to manage multiple concurrent deadlines. + Excellent written and verbal communication skills and attention to detail. At V2X, we are deeply committed to both equal employment opportunity, including protection for Veterans and individuals with disabilities, and fostering an inclusive and diverse workplace. We ensure all individuals are treated with fairness, respect, and dignity, recognizing the strength that comes from a workforce rich in diverse experiences, perspectives, and skills. This commitment, aligned with our core Vision and Values of Integrity, Respect, and Responsibility, allows us to leverage differences, encourage innovation, and expand our success in the global marketplace, ultimately enabling us to best serve our clients.

Encadria Staffing Solutions places employees at Georgia-Pacific and many other Koch companies across the country. The Koch family of companies is built on principles of integrity and respect. We pride ourselves on doing the right thing... for you, for us, and for the companies we partner with. We provide opportunities for temporary, temporary-to-hire and full-time employment. If you are looking for your next career move, consider this- Encadria Staffing Solutions, a Georgia-Pacific company is currently hiring an Administrative Assistant to work at Georgia-Pacific in Perdue Hill, AL. This is a temporary assignment estimated to last for at least 6 months. Schedule: Monday-Friday (40 Hrs/Week) Address: 2373 Lena Landegger Highway, Perdue Hill, AL 36470 Pay: $20/hr Job Responsibilities: Employee Certification Process Print and bind Knowledge-Based Learning (KBL) documents and Q Cards Scan and securely shred completed paperwork Maintain organized certification documentation processes New Hire Orientation Maintain and oversee the orientation schedule for all new hires Print and bind orientation materials in advance Coordinate lunch orders for orientation sessions Support new hires with computer-based training (CBT) system issues Gather and prepare new hire supplies for each session Convergence Administrator Assign training modules to employees as needed Serve as the point of contact for Convergence training platform requests, including audit and reporting needs Connected Worker Program Manage setup and deployment of tablets across the mill Maintain scheduling and records for tablet issuance Track and issue inventory related to the Connected Worker program Qualifications: High School Diploma or GED Proven experience working in an administrative role requiring daily interaction with Microsoft Word, Excel, and Outlook, and regular use of PowerPoint Experience working in an administrative role in a corporate/manufacturing environment Experience with training platforms (e.g., Convergence) is a plus Equal Opportunity Employer, including disability and protected veteran status. Except where prohibited by state law, some offers of employment are conditioned upon successfully passing a drug test. This employer uses E-Verify. Please visit the following website for additional information: https://www.e-verify.gov/sites/default/files/everify/posters/EVerifyParticipationPoster.pdf Job Types: Full-time, Temporary Benefits: Dental insurance Health insurance Life insurance Vision insurance

Ignite has an established reputation that each direct employee working in support of a customer and each member of the corporate staff seeking to enable the employee in the field, provides the highest quality of service. Employee owners of Ignite seek to promote this legacy of quality through hiring practices, daily actions, and future development. Founded in 2001, Ignite has enjoyed steady growth and has been listed in Inc. Magazine's Top 100 fastest growing aero-defense service firms. As a minority owned ESOP, Ignite's corporate growth is rooted in the cultivation and retention of shared success among its entire team. Ignite is an ISO 9001:2008 certified Service-Disabled Veteran-Owned Small Business (SDVOSB) headquartered in Huntsville, AL. By design, Ignite is a provider of professional services to customers in educational, federal, and commercial industries and in every action seeks to be the preeminent provider within this business space. Ignite upholds our values of competency, collaboration, innovation, reliability, and results through everything we do. Job Description Ignite is currently recruiting for an Administrative Assistant II to support our efforts within the Missile Defense Agency (MDA). This position(s) will be full-time and within a long-term contract. Duties may include, but are not limited to: General Administrative Support, Access Control, Travel Support, Correspondence Support, Calendar Management, Meeting Support, Policy and Guidance Communication, Training and Education Monitoring, Staff In-Processing, and Command Suite Reception Support. Qualifications Capable of providing mid-executive level (O-6 military, GS-15 civilian or below), and/or general administrative support in all facets of administration. Works as a member of teams and assists with solving complex problems. Ability to work independently and have experience with DoD support. The ideal candidate will have: - 5 years of experience providing administrative support to Defense Agencies or similar experience. Required Education: - An AA/AS/AAS degree and 3 years of experience may be substituted Additional Information - Must have or the ability to obtain a DoD security clearance - Must work on-site at location

Shermco Industries is seeking administrative/office management support to help successfully and efficiently help run our office, as well as provide exceptional support to our employees, managers and customers Shermco Industries, Inc is seeking an Administrative Assistant Responsibilities * Collect and enter data into ERP (Navision) and other databases (i.e. PowerDB) * Organize and ensure completeness of reports * Answer incoming telephone calls, route callers to intended recipient or take messages as appropriate * Assist Operations with purchasing and billing activities as assigned * Provide administrative support functions as needed or requested by the operations team * Typing, filing, copying, project assistance, and form updates * Schedule travel arrangements as requested * Perform timecard compilation and reporting for all staff * Assist in the generation, design and conformity of all corporate forms, business cards, stationery, calendars, as well as tags, stickers and specialty QA forms * Interface with accounting on paperwork problems or investigation requirements * Maintain and keep office and safety supplies * Coordinate the acquisition of PPE and technician uniforms * Scan and post all credit card receipts as needed * Perform special projects as requested * Other duties as needed or assigned by Management Qualifications * High School diploma; some college a plus * Professional in appearance and attitude both internally and with the public * At least 2 years of successful experience working in an administrative support role * Able to work in a fast-paced, self-directed entrepreneurial environment * Exceptional verbal and written communication skills * Highly proficient computer skills; including MS Word, Excel, Outlook, and Internet search skills * Excellent telephone personality skills * Strong organization skills; excellent time management skills * Highly energetic and self-starter * Able to multi-task the activities with shifting priorities * Must be honest and reliable * Must be able to read, write, and fluently speak English. EQUAL OPPORTUNITY EMPLOYER | DRUG-FREE WORKPLACEShermco is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, disability, or veteran status. Shermco is a drug-free workplace. NO AGENCIES PLEASE Pay Range USD $20.00 - USD $36.00 /Hr.

Job Description The Advanced Research Center (ARC) is a Missile Defense Agency (MDA) facility located in Cummings Research Park in Huntsville, AL. The ARC is a Test and Evaluation (RDT&E) facility designed and operated to support Missile Defense System (MDS) Hardware-in-the-Loop (HWIL) Ground Test (GT) and Flight Test (FT) activities. DTechLogic is the prime contractor supporting the ARC, which is a joint venture between Davidson Technologies and nLogic that was started in 2018. The DTechLogic ARC Team consists of five contractor teammates in Huntsville, AL. The DTechLogic Team is seeking a highly motivated and detail-oriented individual to join our team as a Linux System Administrator Intern, with a primary focus on Linux and Red Hat products. In this role, you will work with an experienced team of engineers and analysts to gain hands-on experience with Linux, Red Hat, and various OS and Cyber Tools. Your work will assist in protecting the admin infrastructure from the system side, as well as procedurally. Examples of activities: Identify documentation needs and assist to correct in the admin environment Troubleshoot and resolve technical issues across the Linux environment Create clear work instructions and documentation for automation processes The internship period will align with the selected candidate's educational institution's summer semester period. Job Requirements: The selected candidate must be enrolled in higher education, in pursuit of a bachelor's or master's degree in computer science, Cybersecurity, Information Technology or a related field Currently maintains or can quickly obtain a CompTIA Security+CE certification A foundational understanding of the Linux command line Familiarity with a scripting language (python or bash) or YAML is a plus Experience with GitLab and Git is a plus Daily/Weekly Taskings: Review current scripting with senior Linux admin and identify candidates for movement to Ansible Automation Platform (AAP). Investigate and document any anomalies. Look into password management and identify any improvements that can be made to the overall process. Observe technician viewpoint of Test Support tickets (AMCOMM) and provide constructive feedback for process improvement. Document processes Summer Project(s): Linux Automation Objective: Integrate existing scripting into the AAP (Ansible Automation Platform), where applicable Learning Outcomes: Deeper understanding of Linux, Ansible and scripting overall. Password Management Objective: Observe secrets management, and recommend improvements, or assist in setup of better organization or accessibility, where applicable Learning Outcomes: An understanding of proper application of secrets management in a classified environment Observe Test Support Objective: Be embedded in active priority Test Support, to observe for potential procedural improvements Learning Outcomes: Gain an administrative outlook on high visibility levels of support, and recommend procedural updates, where appropriate Security Clearance: The ARC Internship Program requires possession or ability to obtain a U.S. Secret Security Clearance. Job Posted by ApplicantPro