Executive administrative assistant jobs in Indio, CA - 24 jobs

Job Description Job Brief: Responsible Executive Assistant to support the Executive Director. The job responsibilities include providing high-quality administrative and clerical assistance. To be successful in this role, you should be proactive, meet deadlines, have a strong ability to multi task and excellent communication and organizational skills. Sensitive to confidential information and professional etiquette. Previous Administrative experience and strong competencies in office management and current technology is required. Main Job Responsibilities: arrange and coordinate meetings and events prepare and edit correspondence, communications, presentations and other documents design and maintain spreadsheets and databases file and retrieve documents and reference materials conduct research, collect and analyze data and prepare reports as directed answer and manage incoming calls monitor, screen, and respond to incoming communications as directed receive and interact with staff, vendors, volunteers, and resident coordinate project-based work assist with event planning and marketing efforts as directed other duties as assigned Education and Experience: Minimum of 3 years experience as an Executive and/or Administrative Assistant with excellent computer skills and in-depth knowledge of relevant software. MS Office suite (Excel, Word, PowerPoint) along with Google Suite, email and internet research. High School diploma required; college education preferred. May be subject to background check and random drug testing.

The Executive Administrative Assistant will provide high-level administrative support to the Director and other senior staff. DUTIES/RESPONSIBILITIES: Provides high-level administrative support and assistance to the Director and/or other assigned leadership staff. Performs clerical and administrative tasks including drafting letters, memos, invoices, reports, and other documents for senior staff. Arranges travel and accommodations for executives. Schedules and attends meetings on behalf of executives, taking notes and recording minutes. Receives incoming communication or memos on behalf of senior staff, reviews contents, determines importance, and summarizes and/or distributes contents to appropriate staff. Performs office tasks including maintaining records, ordering supplies, and performing basic bookkeeping. Performs additional duties as assigned by executives. Performs other related duties as assigned. REQUIRED SKILLS/ABILITIES: Excellent verbal and written communication skills. Excellent organizational skills and attention to detail. Excellent time management skills with a proven ability to meet deadlines. Ability to function well in a high-paced and at times stressful environment. Extensive knowledge of office administration, clerical procedures, and recordkeeping systems. Able to type minimum of 50 words per minute. Extremely proficient with Microsoft Office Suite or similar software with the ability to learn new or updated software. EDUCATION AND EXPERIENCE: Bachelor's degree in Business Administration or related field required. Minimum of 4 years of related experience required.

WelbeHealth PACE helps seniors stay in their homes and communities by providing comprehensive medical care and community-based services. We serve the most vulnerable seniors with better quality and compassion in a value-based model. The Home Services Administrative Assistant will collaborate with our Home Services team to contribute to the provision of high quality, safe, compassionate, and efficient care to our participants. Essential Job Duties: Assist with and track the onboarding of WelbeHealth HCAs and vendor built-in caregivers by working closely with HR to ensure that new hires have a positive and seamless onboarding experience and that all requirements are met Ensure Home Care and Home Health documents are uploaded into Athena within the acceptable time frame Conduct monthly Expiration reports for Home Care Authorizations and HCA Certifications to remind appropriate team members of upcoming action items Provide administrative assistance to the operations of the Home Services Departments by assisting with clerical duties as assigned by the supervisor and/or in support of other Home Care and Home Health disciplines as needed Coordinate meetings and assist with scheduling needs Job Requirements: High school diploma or equivalency; professional experience may be substituted Associate's degree preferred Minimum of two (2) years of experience as an Administrative Assistant Demonstrated technological experience with Microsoft Office (Outlook, Word, Excel, PowerPoint) Highly motivated, self-directed, able to efficiently perform tasks in a changing environment, and can make sound decisions in an emergency Benefits of Working at WelbeHealth: Apply your home care expertise in new ways as we rapidly expand. You will have the opportunity to design the way we work in the context of an encouraging and loving environment where every person feels uniquely cared for. Medical insurance coverage (Medical, Dental, Vision) Work/life balance - we mean it! 17 days of personal time off (PTO), 12 holidays observed annually, and 6 sick days 401K savings + match Bonus eligibility - your hard work translates to more money in your pocket And additional benefits Salary/Wage base range for this role is $21.07 - $27.81 hourly + Bonus. WelbeHealth offers competitive total rewards package that includes, 401k match, healthcare coverage and a broad range of other benefits. Actual pay will be adjusted based on experience and other qualifications. Compensation $21.07-$27.81 USD COVID-19 Vaccination Policy At WelbeHealth, our mission is to unlock the full potential of our vulnerable seniors. In this spirit, please note that we have a vaccination policy for all our employees and proof of vaccination, or a vaccine declination form will be required prior to employment. WelbeHealth maintains required infection control and PPE standards and has requirements relevant to all team members regarding vaccinations. Our Commitment to Diversity, Equity and Inclusion At WelbeHealth, we embrace and cherish the diversity of our team members, and we're committed to building a culture of inclusion and belonging. We're proud to be an equal opportunity employer. People seeking employment at WelbeHealth are considered without regard to race, color, religion, sex, gender, gender identity, gender expression, sexual orientation, marital or veteran status, age, national origin, ancestry, citizenship, physical or mental disability, medical condition, genetic information or characteristics (or those of a family member), pregnancy or other status protected by applicable law. Beware of Scams Please ensure your application is being submitted through a WelbeHealth sponsored site only. Our emails will come from @welbehealth.com email addresses. You will never be asked to purchase your own employment equipment. You can report suspected scam activity to ****************************

Description We are looking for an Administrative Assistant to join our team for a short-term contract position in Thousand Palms, California. This role requires engaging directly with the public at designated bus stops while providing administrative support. Ideal candidates will have strong communication skills and the ability to manage challenging situations calmly and effectively. Responsibilities: - Partner with team members to perform outreach tasks at assigned bus stops. - Interact with the public in a courteous and attentive manner. - Address concerns and assist in resolving issues that may arise during interactions. - Document daily activities and compile reports as needed. - Maintain a clear and organized workflow to ensure smooth operations. - Adapt to varying daily schedules, working up to 8 hours per day. - Collaborate effectively with colleagues to meet outreach goals. - Follow company guidelines and protocols to ensure consistent service delivery. - Communicate updates and feedback to supervisors promptly. - Ensure all administrative duties are completed accurately and on time. Requirements - Minimum of 1 year of experience in administrative or public-facing roles. - Bilingual skills are highly preferred. - Strong interpersonal abilities with a proven track record of handling public interactions. - Ability to remain calm and resolve situations professionally under pressure. - Proficiency in computer systems and basic office software. - Excellent organizational and time management skills. - Flexibility to adapt to varying daily schedules. - Team-oriented mindset with a proactive attitude. TalentMatch Robert Half is the world's first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles. Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app (https://www.roberthalf.com/us/en/mobile-app) and get 1-tap apply, notifications of AI-matched jobs, and much more. All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information. © 2025 Robert Half. An Equal Opportunity Employer. M/F/Disability/Veterans. By clicking "Apply Now," you're agreeing to Robert Half's Terms of Use (https://www.roberthalf.com/us/en/terms) and Privacy Notice (https://www.roberthalf.com/us/en/privacy) .

Work Where You Matter At Dollar General, our mission is Serving Others! We value each and every one of our employees. Whether you are looking to launch a new career in one of our many convenient Store locations, Distribution Centers, Store Support Center or with our Private Fleet Team, we are proud to provide a wide range of career opportunities. We are not just a retail company; we are a company that values the unique strengths and perspectives that each individual brings. Your difference truly makes a difference at Dollar General. How would you like to Serve? Join the Dollar General Journey and see how your career can thrive. Company Overview Dollar General Corporation has been delivering value to shoppers for more than 80 years. Dollar General helps shoppers Save time. Save money. Every day. by offering products that are frequently used and replenished, such as food, snacks, health and beauty aids, cleaning supplies, basic apparel, housewares and seasonal items at everyday low prices in convenient neighborhood locations. Learn more about Dollar General at ************************************ Job Details GENERAL SUMMARY: Under general supervision, lead front-end sales associates in the replenishment of front end impulse fixtures and ensure exceptional service is provided to each customer in absence of the Front-End Lead Sales Associate. Provides support to other managers as requested. DUTIES and RESPONSIBILITIES: * Lead the work of sales associates serving as cashiers including six to eight active registers. * Operate cash register and flatbed scanner as needed to provide great customer service. * Authorize voids and overrides; count register; make bank deposits. * Assist in maintaining strict cash accountability, key control, and adherence to company security practices and cash control procedures. * Monitor cash levels and make appropriate drawer pulls as directed by the Store Manager. * Monitor cameras for unusual activities (customers and employees), if applicable. * Supply cashiers with change when needed. * Complete all required paperwork and documentation according to guidelines and deadlines as assigned. * Assist in the training of new cashiers; * Cash handling policies and procedures * Proper Scanning technique * Engaging the customer * Cashier selling activity * Asking for additional front end help when lines start to back up * Responsible for the sanitation and execution of the front end cleaning schedule. Qualifications Knowledge, Skills and Abilities: * Ability to perform mathematical calculations such as addition, subtraction, multiplication, division, and percentages. * Knowledge of cash handling procedures including cashier accountability and deposit control. * Ability to perform cash register functions. * Knowledge of cash, facility and safety control policies and practices. * Effective interpersonal and oral & written communication skills. * Understanding of safety policies and practices. * Ability to read and follow plan-o-gram and merchandise presentation guidance. * Knowledge of and willingness to comply with company policies and procedures as outlined in the Standard Operating Procedures manual, Employee Handbook, and company communications. * Ability and willingness to obtain required certifications in food handling. Work Experience &/or Education: * High school diploma or equivalent. * Six months to one year of retail clerk experience. * Previous lead experience and/or grocery store experience preferred. * Attainment of required local and state food handling certifications, if applicable. Relocation assistance is not available for this position. Dollar General Corporation is an equal opportunity employer. _ New Hire Starting Pay Range: 17.15 - 17.65

Our Company We care about helping people. Our purpose is to provide help and inspire confidence in our clients and communities everywhere. Our associates feel a sense of belonging in an inclusive place with an amazing history and a sharp focus on our future. Our connected culture is who we are and how we work together to achieve our strategies, accelerate our transformation, and achieve extraordinary results. It's an exciting time to be a part of H&R Block! What you'll do... As an Operations Admin, you will be responsible for providing district(s) operational and hiring support, ordering supplies, and general administrative duties as related to the overall office's operations. Day to day you'll… * Provide seasonal hiring support in the H&R Block applicant tracking system and administrative support to the District Operations Coordinator (DOC) supporting the overall district(s) offices * Provide hands on Tax Office Associate support with Preparer Tax Identification Number (PTIN) renewal/payment * Receive communication (written, telephone and electronic) from offices who have a concern or a need around supplies, facilities, or support; document nature of problem, research solutions, and resolves issues or escalate to DOC, Company Support Manager (CSM), or District General Manager (DGM) as needed * Communicate with DOC/DGM/Field Associates around Administrative Support Tasks * Source vendors for local facility tickets and set up with approved payment process * Review and verify invoices and prepare payment in Coupa and/or corporate credit card expense for the DOC's approval * Maintain a technical working knowledge of systems used to support district(s) i.e. Microsoft Teams and Microsoft Suite applications including virtual tools; may include internal systems * Attend training related to the effective and efficient performance of job duties * Other duties as assigned by the DOC or in partnership with the CSM What you'll bring to the team... Education: * High school diploma or equivalent Work Experience: * Ability To Communicate Clearly And Calmly On The Telephone, Email, And Chat And Use Effective Customer Service Techniques With Associates Who May Be Under Stress * Ability To Work Independently With Minimal Supervision * Customer Service Experience * Demonstrated Decision Making, Analytical, And Problem-Solving Skills * Demonstrated Organization, Prioritization, And Project Coordination Skills * Effectively Demonstrate Oral, Written, And Interpersonal Communication Skills; Ability To Interact With All Levels Of Associates * Effective Time Management And Organization Skills With The Ability To Handle Multiple Priorities * Experience Working With Windows Environment * Some Experience, Or Ability To Learn To Support Microsoft Operating Systems, Networking Connectivity, Computer Peripheral Equipment, Software Applications, And Remote Tools It would be even better if you also had... Work Experience: * 1-3 years administrative experience Why work for us Since 1955, we have been leaders in tax preparation, financial services, and small business solutions. With 70,000 associates and 9,000 retail tax locations across North America, Australia, Ireland, and India, we have helped millions of clients and countless communities. If you embrace challenges as opportunities, value winning as a team, and seek to make a meaningful difference, join us on our journey. You'll reap the rewards of helping others along with competitive compensation and benefits to support your health and well-being. Specific benefits may vary based on your role. For detailed eligibility requirements and benefits information, visit blockbenefits.com. Equal Opportunity Employer: H&R Block does not tolerate discrimination based on a person's race, color, religion, ancestry, age, sex/gender (including pregnancy, childbirth, related medical conditions and sex-based stereotypes and transgender status), sexual orientation, gender identity or expression, service in the Armed Forces, national origin, physical or mental disability, genetic information, citizenship status or any other status protected by law. Pay Range Information The pay range for this position is listed below. Local minimum wage laws apply. This information is posted pursuant to local requirements to provide applicants with information about what they might be eligible to receive. Individual pay decisions will depend on job-related factors such as experience, education, skill, performance, and geographic location where work will be performed. Successful candidates may be able to participate in one or more incentive compensation or short-term incentive plans, which could generate additional earnings in accordance with the terms of each plan. Qualifying associates can enroll themselves and/or their eligible dependents in medical and prescription drug coverage; can participate in the H&R Block Retirement Savings Plan (401(k) Plan), the Employee Assistance Program, (virtual) fitness center programs, and the associate discount program; are automatically enrolled in Business Travel Accident Insurance; and receive Associate Tax Prep benefit. Pay Range $17.64 - $26.49/Hr. As an Operations Admin, you will be responsible for providing district(s) operational and hiring support, ordering supplies, and general administrative duties as related to the overall office's operations. Day to day you'll… * Provide seasonal hiring support in the H&R Block applicant tracking system and administrative support to the District Operations Coordinator (DOC) supporting the overall district(s) offices * Provide hands on Tax Office Associate support with Preparer Tax Identification Number (PTIN) renewal/payment * Receive communication (written, telephone and electronic) from offices who have a concern or a need around supplies, facilities, or support; document nature of problem, research solutions, and resolves issues or escalate to DOC, Company Support Manager (CSM), or District General Manager (DGM) as needed * Communicate with DOC/DGM/Field Associates around Administrative Support Tasks * Source vendors for local facility tickets and set up with approved payment process * Review and verify invoices and prepare payment in Coupa and/or corporate credit card expense for the DOC's approval * Maintain a technical working knowledge of systems used to support district(s) i.e. Microsoft Teams and Microsoft Suite applications including virtual tools; may include internal systems * Attend training related to the effective and efficient performance of job duties * Other duties as assigned by the DOC or in partnership with the CSM

Posting Date 01/13/20266120 W By Northwest BlvdSte 120, Houston, Texas, 77040-4906, United States of America This is an integral role supporting our hospital facilities where you will use your administrative skills to impact the lives of our patients and their families. The primary scope of this role is 90% billing. Other duties may include: Assist with Teammate Travel Assistance Billing Payroll HSA Concur Credentialing TM Files DTFM Maintenance Annual tasks (skills checklist, TB RAQ, flu shots, etc.) Assistance with TM meetings Iron Mountain maintenance Calendar management Interviews TM Meetings Birthday/Anniversary reminders Accept Shipments TM file tracking system Records management Assist with TM travel arrangements Team Celebrations Dialysis is serious business. That is why we encourage fun. If you love patient-centered health care with real relationships inside a company that encourages fun on and off the clock, then DaVita is the place for you. We offer career options to fit your lifestyle. Here is what you can expect when you join our Village as an Administrative Assistant: • A community first, company second culture based on Core Values that really matter. • Clinical outcomes consistently ranked above the national average. • Award-winning education and training across multiple career paths to help you reach your potential. • Performance-based rewards based on stellar individual and team contributions. • A comprehensive benefits package designed to enhance your health, your financial well-being and your future. • Dedication, above all, to caring for patients suffering from chronic kidney failure across the nation. We seek a personable individual with excellent computer and clerical skills (Microsoft Office). You must type 60 WPM and have a high school diploma or GED. Medical secretary or secretarial certification is preferred-as is at least 1 year in a related administrative position in a medical setting. Medical billing experience is preferred. Join us as we pursue our vision "To Build the Greatest Healthcare Community the World has Ever Seen." What We'll Provide: More than just pay, our DaVita Rewards package connects teammates to what matters most. Teammates are eligible to begin receiving benefits on the first day of the month following or coinciding with one month of continuous employment. Below are some of our benefit offerings. Comprehensive benefits: Medical, dental, vision, 401(k) match, paid time off, PTO cash out Support for you and your family: Family resources, EAP counseling sessions, access Headspace , backup child and elder care, maternity/paternity leave and more Professional development programs: DaVita offers a variety of programs to help strong performers grow within their career and also offers on-demand virtual leadership and development courses through DaVita's online training platform StarLearning. #LI-JM2 At DaVita, we strive to be a community first and a company second. We want all teammates to experience DaVita as "a place where I belong." Our goal is to embed belonging into everything we do in our Village, so that it becomes part of who we are. We are proud to be an equal opportunity workplace and comply with state and federal affirmative action requirements. Individuals are recruited, hired, assigned and promoted without regard to race, national origin, religion, age, color, sex, sexual orientation, gender identity, disability, protected veteran status, or any other protected characteristic. This position will be open for a minimum of three days. For location-specific minimum wage details, see the following link: DaVita.jobs/WageRates Compensation for the role will depend on a number of factors, including a candidate's qualifications, skills, competencies and experience. DaVita offers a competitive total rewards package, which includes a 401k match, healthcare coverage and a broad range of other benefits. Learn more at *********************************** Colorado Residents: Please do not respond to any questions in this initial application that may seek age-identifying information such as age, date of birth, or dates of school attendance or graduation. You may also redact this information from any materials you submit during the application process. You will not be penalized for redacting or removing this information.

**Additional Information** Related work experience preferred. **Job Number** 26209432 **Job Category** Administrative **Location** Renaissance Esmeralda Resort & Spa Indian Wells, 44400 Indian Wells Ln, Indian Wells, California, United States, 92210 VIEW ON MAP (************************************************************************************************************************************************************************************************* **Schedule** Full Time **Located Remotely?** N **Position Type** Non-Management **Pay Range:** $23.00-$23.50 per hour **POSITION SUMMARY** Our Property Administrative Specialists play an important role in a number of vital hotel functions. At our hotels, Property Administrative Specialists work across departments (e.g., Guest Services, Engineering, Food & Beverage) to support administrative needs. Whether providing administrative support (e.g., prepare documents using word processing, spreadsheet, database, or presentation software), serving as the point of contact for clients and vendors, or acting as the liaison between the Sales Office and clients throughout the event process (pre-event, event, post-event), our Property Administrative Specialists get the job done. They are critical to ensure smooth operations throughout the entire hotel. No matter what position you are in, there are a few things that are critical to success - creating a safe workplace, following company policies and procedures, upholding quality standards, and ensuring your uniform, personal appearance, and communications are professional. Develop and maintain positive working relationships with other employees and departments, support team to reach common goals, and listen and respond appropriately to the concerns of other employees. Report accidents, injuries, and unsafe work conditions to manager. Move, lift, carry, push, pull, and place objects weighing less than or equal to 10 pounds without assistance. Stand, sit, or walk for an extended period of time. Reach overhead and below the knees, including bending, twisting, pulling, and stooping. Perform other reasonable job duties as requested by Supervisors. _At Marriott International, we are dedicated to being an equal opportunity employer, welcoming all and providing access to opportunity. We actively foster an environment where the unique backgrounds of our associates are valued and celebrated. Our greatest strength lies in the rich blend of culture, talent, and experiences of our associates. We are committed to non-discrimination on any protected basis, including disability, veteran status, or other basis protected by applicable law. Marriott International considers for employment qualified applicants with criminal histories consistent with applicable federal, state and local law._ At Renaissance Hotels, we believe in helping our guests experience the DNA of the neighborhoods they are visiting. Our guests come to discover and uncover the unexpected, to dive into a new culture, or simply to make the most of a free evening. They see business travel as an adventure because they see all travel as an adventure. Where others may settle for the usual, our guests see a chance to bring home a great story. And so do we. We're looking for fellow spontaneous explorers to join our team to bring the spirit of the neighborhood to our guests. If this sounds like you, we invite you to discover career opportunities with Renaissance Hotels. In joining Renaissance Hotels, you join a portfolio of brands with Marriott International. **Be** where you can do your best work, **begin** your purpose, **belong** to an amazing global team, and **become** the best version of you.

Performs function in support of the Department. Primary function is to provide clerical responsibility in support of the Director of the Department and department staff. Essential Duties and Responsibilities (other duties may be assigned) Assists the Department staff as required. Answers all incoming calls and interoffice calls, transfers call accordingly to the appropriate person or department. Assists in ad hoc projects as defined by the department head Produce and edit a wide range of documents using various software. Copy, distribute and file as required, while maintaining a professional and secure workstation. Assists the department with the follow through on action items. Assists department Director with any details or work that needs to be completed. Performs clerical duties such as typing, filing, proofreading and sorting mail. Assists in daily department operations. Provides excellent service to both guest and internal clients. Must adhere to all Tribal Ordinance, Regulations, and the ACCRS and SRC System of Internal Controls, and Standard Operating Procedures. Must be able to travel between all Agua Caliente properties. Supervisory Responsibilities None Access to Sensitive Areas and Information (ACC & SRC) As per the ACGC access matrix. Signatory Ability None Qualifications Education and/or Experience High school diploma or GED. Ability to quickly and accurately write messages, transcribe dictated material. 1 year experience working with and answering telephones. Good communication skills and must be computer literate. Must be able to communicate in English. Working Conditions/Physical Demands To perform this job successfully, the individual must be able to stand, move and work throughout the office area and properties, including walking up to 1 ½ mile, climbing stairs and sitting at a desk/workstation for the duration of the shift. Must be able to work in a smoke-filled environment. Typically, the individual will be housed in an office environment. The noise level in the work environment is usually moderate but will escalate when located in the casino environment. Must be able to grasp, bend, lift and/or carry or otherwise move goods weighing a minimum of 25 lbs. on an intermittent basis, and sufficient dexterity of hand in order to use office equipment including, but not limited to: a computer keyboard, calculator, general office equipment and multi-line telephone.

Our Property Administrative Specialists play an important role in a number of vital hotel functions. At our hotels, Property Administrative Specialists work across departments (e.g., Guest Services, Engineering, Food & Beverage) to support administrative needs. Whether providing administrative support (e.g., prepare documents using word processing, spreadsheet, database, or presentation software), serving as the point of contact for clients and vendors, or acting as the liaison between the Sales Office and clients throughout the event process (pre-event, event, post-event), our Property Administrative Specialists get the job done. They are critical to ensure smooth operations throughout the entire hotel. No matter what position you are in, there are a few things that are critical to success - creating a safe workplace, following company policies and procedures, upholding quality standards, and ensuring your uniform, personal appearance, and communications are professional. Develop and maintain positive working relationships with other employees and departments, support team to reach common goals, and listen and respond appropriately to the concerns of other employees. Report accidents, injuries, and unsafe work conditions to manager. Move, lift, carry, push, pull, and place objects weighing less than or equal to 10 pounds without assistance. Stand, sit, or walk for an extended period of time. Reach overhead and below the knees, including bending, twisting, pulling, and stooping. Perform other reasonable job duties as requested by Supervisors. At Marriott International, we are dedicated to being an equal opportunity employer, welcoming all and providing access to opportunity. We actively foster an environment where the unique backgrounds of our associates are valued and celebrated. Our greatest strength lies in the rich blend of culture, talent, and experiences of our associates. We are committed to non-discrimination on any protected basis, including disability, veteran status, or other basis protected by applicable law. Marriott International considers for employment qualified applicants with criminal histories consistent with applicable federal, state and local law.

Our client is seeking a professional and proactive Executive Operations Assistant to oversee daily operations in their luxury real estate office. This critical role ensures seamless business operations, exceptional client and agent support, and full coordination and execution of team-sponsored events - all while maintaining a polished office environment that reflects the sophistication of their brand. The ideal candidate is detail-oriented, resourceful, and anticipates the needs of a luxury real estate office managing high-value sales, leasing, marketing, and exclusive community events. Qualifications: Previous experience in real estate office administration, luxury hospitality, or executive support. Strong organizational, time management, and multi-tasking skills. Proficiency with Microsoft Office Suite, Google Workspace, CRM systems, and transaction software. Professional appearance and polished communication skills. Ability to work independently, exercise discretion, and maintain confidentiality. Marketing and design skills (e.g., Canva, Adobe, or similar platforms). Licensed real estate agent is a plus. Personal Attributes: Proactive and solutions-oriented. Highly detail-driven with strong follow-through. Team-oriented but capable of working independently. Confident, approachable, and professional in appearance and demeanor. Passion for luxury real estate and client service excellence. Duties and Responsibilities: Transaction & File Management Maintain compliance-ready transaction files from listing to close. Track escrow timelines, disclosures, and required documents. Manage leasing portfolio, listings, and contracts. Maintain and update a Google Docs timeline for the lease listings portfolio, clearly noting monthly availability for each property. Business Operations & Finance Prepare and track commission reports, invoices, and expense reports. Coordinate weekly Open Houses: Schedule and input days/times into the MLS. Advertise through Constant Contact, Facebook, and Instagram. Manage logistics with agents, guard gate, and placement of open house signs. Manage and maintain inventory of For Sale, Open House, and For Lease signs, ensuring proper signage and lockboxes are available at all times. Keep inventory of listing brochures and marketing materials. Maintain a clean and organized office environment daily. Assist with financial oversight, budgets, and vendor payments. Maintain proper check-in, logging, and accounting for any lease checks received at the office. Maintain accurate records for accounting, vendors, and reporting. Marketing & Communications Create, design, and distribute postcards, flyers, and digital marketing collateral. Manage mailing lists and coordinate direct-mail campaigns. Coordinate and execute team-sponsored events, including planning, logistics, vendor communication, and on-site management. Ensure brand consistency across all marketing channels and community presence. Office Management Oversee office supply inventory and maintain a highly organized supply room. Manage phone calls, front desk inquiries, and visitor reception. Organize and document weekly office team meetings. Promote a professional, positive, and collaborative office culture. Maintain strong professional relationships with Club and HOA management. Agent & Staff Support Provide onboarding support for new agents, including systems setup and training. Serve as the first point of contact for agent and client needs. Anticipate and address future operational needs/issues and report to management. Assist with property inventory, termite inspections, and repair coordination with vendors. Support agents with client reviews and service follow-up. Full-time Pay = $27

Job Description The Executive Administrative Assistant will provide high-level administrative support to the Director and other senior staff. DUTIES/RESPONSIBILITIES: Provides high-level administrative support and assistance to the Director and/or other assigned leadership staff. Performs clerical and administrative tasks including drafting letters, memos, invoices, reports, and other documents for senior staff. Arranges travel and accommodations for executives. Schedules and attends meetings on behalf of executives, taking notes and recording minutes. Receives incoming communication or memos on behalf of senior staff, reviews contents, determines importance, and summarizes and/or distributes contents to appropriate staff. Performs office tasks including maintaining records, ordering supplies, and performing basic bookkeeping. Performs additional duties as assigned by executives. Performs other related duties as assigned. REQUIRED SKILLS/ABILITIES: Excellent verbal and written communication skills. Excellent organizational skills and attention to detail. Excellent time management skills with a proven ability to meet deadlines. Ability to function well in a high-paced and at times stressful environment. Extensive knowledge of office administration, clerical procedures, and recordkeeping systems. Able to type minimum of 50 words per minute. Extremely proficient with Microsoft Office Suite or similar software with the ability to learn new or updated software. EDUCATION AND EXPERIENCE: Bachelor's degree in Business Administration or related field required. Minimum of 4 years of related experience required.

Description We are looking for an Administrative Assistant to join our team on a short-term contract basis in Thousand Palms, California. This position offers a unique opportunity to work directly with the public, providing outreach services at designated locations alongside a teammate. The role is ideal for someone with strong interpersonal skills and a proactive approach to handling challenges. Responsibilities: - Partner with a teammate to visit pre-assigned bus stops and conduct outreach activities. - Interact with the public professionally, offering information and assistance as needed. - Maintain accurate records of activities and interactions throughout the day. - Adapt to varying schedules, with work hours ranging from 6 to 8 hours per day. - Address and resolve potential conflicts or issues effectively and calmly. - Follow all guidelines and protocols to ensure a safe and productive environment. - Communicate updates and feedback to the supervisor to improve outreach efforts. - Demonstrate flexibility in performing tasks and adjusting to daily requirements. - Ensure all outreach materials and information are organized and ready for distribution. Requirements - At least 1 year of experience in an administrative or public-facing role. - Bilingual skills are preferred to better serve diverse communities. - Strong communication abilities, both verbal and written. - Ability to handle and de-escalate challenging situations with professionalism. - Computer literacy, including proficiency in basic office software. - Organizational skills to manage time and resources effectively. - A collaborative mindset to work efficiently with a teammate. - Availability for the one-week assignment, covering five business days. TalentMatch Robert Half is the world's first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles. Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app (https://www.roberthalf.com/us/en/mobile-app) and get 1-tap apply, notifications of AI-matched jobs, and much more. All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information. © 2025 Robert Half. An Equal Opportunity Employer. M/F/Disability/Veterans. By clicking "Apply Now," you're agreeing to Robert Half's Terms of Use (https://www.roberthalf.com/us/en/terms) and Privacy Notice (https://www.roberthalf.com/us/en/privacy) .

Our Property Administrative Specialists play an important role in a number of vital hotel functions. At our hotels, Property Administrative Specialists work across departments (e.g., Guest Services, Engineering, Food & Beverage) to support administrative needs. Whether providing administrative support (e.g., prepare documents using word processing, spreadsheet, database, or presentation software), serving as the point of contact for clients and vendors, or acting as the liaison between the Sales Office and clients throughout the event process (pre-event, event, post-event), our Property Administrative Specialists get the job done. They are critical to ensure smooth operations throughout the entire hotel. No matter what position you are in, there are a few things that are critical to success - creating a safe workplace, following company policies and procedures, upholding quality standards, and ensuring your uniform, personal appearance, and communications are professional. Develop and maintain positive working relationships with other employees and departments, support team to reach common goals, and listen and respond appropriately to the concerns of other employees. Report accidents, injuries, and unsafe work conditions to manager. Move, lift, carry, push, pull, and place objects weighing less than or equal to 10 pounds without assistance. Stand, sit, or walk for an extended period of time. Reach overhead and below the knees, including bending, twisting, pulling, and stooping. Perform other reasonable job duties as requested by Supervisors. At Marriott International, we are dedicated to being an equal opportunity employer, welcoming all and providing access to opportunity. We actively foster an environment where the unique backgrounds of our associates are valued and celebrated. Our greatest strength lies in the rich blend of culture, talent, and experiences of our associates. We are committed to non-discrimination on any protected basis, including disability, veteran status, or other basis protected by applicable law. Marriott International considers for employment qualified applicants with criminal histories consistent with applicable federal, state and local law.

Performs function in support of the Department. Primary function is to provide clerical responsibility in support of the Director of the Department and department staff. Essential Duties and Responsibilities (other duties may be assigned) * Assists the Department staff as required. * Answers all incoming calls and interoffice calls, transfers call accordingly to the appropriate person or department. * Assists in ad hoc projects as defined by the department head * Produce and edit a wide range of documents using various software. Copy, distribute and file as required, while maintaining a professional and secure workstation. * Assists the department with the follow through on action items. * Assists department Director with any details or work that needs to be completed. * Performs clerical duties such as typing, filing, proofreading and sorting mail. * Assists in daily department operations. * Provides excellent service to both guest and internal clients. * Must adhere to all Tribal Ordinance, Regulations, and the ACCRS and SRC System of Internal Controls, and Standard Operating Procedures. * Must be able to travel between all Agua Caliente properties. Supervisory Responsibilities None Access to Sensitive Areas and Information (ACC & SRC) As per the ACGC access matrix. Signatory Ability None

Our client, a public agency is seeking a highly organized and professional temporary Executive Assistant to provide administrative and operational support to the Leadership team. The ideal candidate will demonstrate discretion, attention to detail, strong communication skills, and the ability to work effectively in a fast-paced municipal environment. Key Responsibilities Executive Support Provide administrative support to Leadership Assist with preparation, distribution, and organization of meeting materials and agendas Coordinate meeting logistics, including scheduling, room setup, and follow-up documentation Track action items, deadlines, and correspondence Administrative & Office Operations Draft, edit, and proofread correspondence, reports, memoranda, and public-facing documents Manage incoming calls, emails, and public inquiries with professionalism and discretion Maintain electronic and hard-copy filing systems in compliance with records policies Assist with calendar management, travel arrangements, and coordination with internal departments Communication & Public Interaction Serve as a professional point for a variety of stakeholders Support responses to constituent inquiries and interdepartmental communications Maintain confidentiality regarding sensitive or privileged information Minimum Qualifications High school diploma or equivalent (Associate's degree or higher preferred) Minimum of 2-3 years of administrative or executive support experience, preferably in a government, public sector, or professional office environment Proficiency in Microsoft Office (Outlook, Word, Excel, PowerPoint); experience with agenda management software is a plus Strong written and verbal communication skills Excellent organizational skills with the ability to manage multiple priorities and deadlines Knowledge, Skills & Abilities Understanding of professional office procedures and municipal operations Ability to handle confidential information with discretion and professionalism Strong attention to detail and accuracy Ability to work independently and collaboratively with diverse stakeholders Customer service-oriented approach with the ability to interact tactfully with the public Work Environment & Schedule Temporary assignment; duration and schedule based on clients needs Position may require attendance at after-hours meetings, including evenings once per month Full-time Pay = $25-35/hr

Description We are looking for an Administrative Assistant to join our team for a short-term contract position in Thousand Palms, California. This role involves conducting outreach at designated locations and engaging with the public in an attentive and detail-oriented manner. The assignment will span one week, covering five business days, with work hours varying between 6 to 8 hours daily. Responsibilities: - Partner with team members to effectively manage outreach activities at assigned locations. - Interact with members of the public while providing information in a clear and courteous manner. - Address and de-escalate situations as needed to ensure a smooth experience for all parties. - Maintain accurate records and documentation related to daily activities. - Collaborate with colleagues to ensure all assigned locations are covered efficiently. - Utilize computer systems to input and manage data as required. - Adhere to scheduled timelines and complete tasks within the designated hours. - Communicate updates and feedback to supervisors to improve overall workflow. - Uphold company policies and maintain a detail-oriented approach at all times. Requirements - At least 1 year of experience in administrative or public-facing roles. - Strong communication skills with the ability to interact effectively with diverse groups. - Bilingual proficiency is preferred to assist a wider range of individuals. - Ability to handle challenging situations calmly and professionally. - Familiarity with computer systems and basic data entry. - Organized and detail-oriented, capable of managing multiple tasks. - Reliable and punctual, with a commitment to completing the contract duration. - Comfortable working in varying outdoor conditions at designated locations. TalentMatch Robert Half is the world's first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles. Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app (https://www.roberthalf.com/us/en/mobile-app) and get 1-tap apply, notifications of AI-matched jobs, and much more. All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information. © 2025 Robert Half. An Equal Opportunity Employer. M/F/Disability/Veterans. By clicking "Apply Now," you're agreeing to Robert Half's Terms of Use (https://www.roberthalf.com/us/en/terms) and Privacy Notice (https://www.roberthalf.com/us/en/privacy) .

Description We are looking for an Administrative Assistant to join our team in Thousand Palms, California, for a short-term contract position. This role involves supporting outreach efforts at assigned bus stops, working closely with the public, and providing administrative assistance in a fast-paced environment. Ideal candidates will be proactive, adaptable, and skilled at handling interactions with diverse individuals. Responsibilities: - Collaborate with a partner to manage outreach activities at designated bus stops. - Engage with the public in a detail-oriented and approachable manner to provide information and assistance. - Maintain accurate records and documentation of daily outreach activities. - Adapt to varying schedules, with workdays lasting between six to eight hours. - Address and de-escalate any situations that arise effectively and calmly. - Ensure all administrative tasks are completed efficiently and in compliance with guidelines. - Assist in coordinating logistics and schedules for the one-week assignment. - Utilize computer skills to support administrative operations as needed. - Communicate effectively with team members and supervisors to ensure smooth operations. Requirements - Minimum of one year of experience in an administrative or public-facing role. - Bilingual proficiency is preferred to effectively communicate with a diverse population. - Strong interpersonal skills, with the ability to handle and de-escalate challenging situations. - Demonstrated computer literacy and proficiency in administrative tasks. - Ability to work collaboratively in pairs and adapt to changing schedules. - Excellent organizational and time management skills. - Comfortable working in a public-facing environment and engaging with individuals from various backgrounds. TalentMatch Robert Half is the world's first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles. Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app (https://www.roberthalf.com/us/en/mobile-app) and get 1-tap apply, notifications of AI-matched jobs, and much more. All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information. © 2025 Robert Half. An Equal Opportunity Employer. M/F/Disability/Veterans. By clicking "Apply Now," you're agreeing to Robert Half's Terms of Use (https://www.roberthalf.com/us/en/terms) and Privacy Notice (https://www.roberthalf.com/us/en/privacy) .

Our client is seeking a temporary Administrative Assistant with strong customer service skills, advanced proficiency in Excel, experience managing invoices and reports, and the ability to coordinate and assist with various departmental tasks. DUTIES AND RESPONSIBILITIES: Performs a wide variety of clerical and administrative support for assigned departmental, divisional, and/or programmatic operations, including receiving and processing various forms, permits, licenses, applications, and legal, official, and/or confidential documents. Provides customer service by providing information and interpreting and explaining requirements, policies, procedures, and eligibility questions according to established guidelines, or by referring the customer to other programs, departments, agencies, and community groups, as appropriate. Verifies and reviews forms and reports for completeness and conformance with established regulations and procedures; applies departmental and program policies and procedures in determining completeness of applications, records, and files. Maintains accurate and detailed databases, files, and records, verifies accuracy of information, researches discrepancies, and records information; ensures compliance with established records retention schedules. Researches and assembles information from a variety of sources for the completion of forms or preparation of reports. Receives, processes, and assists in responding to public records requests and other requests for information; researches and organizes information; ensures compliance with legal and regulatory requirements. Creates and edits a variety of documents, including correspondence, letters, memos, agendas, reports, lists, forms, schedules, flyers, event materials, and statistical reports. Performs a variety of administrative office support duties; maintain websites; sorts and distributes mail; schedules and coordinates meetings, conferences, and trainings; coordinates travel arrangements; processes reimbursements; and orders and maintains office and other related supplies. Performs clerical accounting and financial support work; determines and calculates required fees; processes, reconciles, and verifies cash and monies received; and processes purchase orders, payment vouchers, check requests, and invoices. Assists in providing staff support to, or may serve as recording secretary for, assigned boards, committees, and commissions; prepares, posts, and distributes public hearing notices, agendas, and informational packets; prepares staff reports; coordinates meeting logistics and room set-ups; attends meetings; takes and transcribes minutes; and processes action items. Performs other duties as assigned. REQUIRED QUALIFICATIONS: Knowledge of: Modern office practices, procedures, technology, and computer equipment and applications, including word processing, database, and spreadsheet applications. Record keeping and filing systems and methods. Principles and practices of data research and report preparation. Basic business arithmetic and bookkeeping. Business letter writing and the standard format for reports and correspondence. Methods of preparing and processing various records, reports, forms, and other documents specific to assigned program, department, or division. English usage, grammar, spelling, vocabulary, and punctuation. Techniques for providing a high level of customer service by effectively dealing with the public, vendors, contractors, and staff. Ability to: Learn, interpret, apply, and explain applicable federal, state, and local laws, rules, regulations, ordinances, and policies and procedures relevant to assigned area of responsibility. Perform office and administrative support work accurately. Learn and understand the organization and operation of the organization and of outside agencies as necessary to assume assigned responsibilities. Learn the operations, services, programs, policies, procedures and processes of the department to which the position is assigned. Gather, summarize, and present information and data in an effective manner. Prepare reports and other correspondence and communications in a clear and concise manner. Maintain accurate databases, records, and files. Maintain confidentiality and be discreet in handling and processing sensitive information and data. Perform arithmetic, financial, and statistical computations accurately. Organize own work, set priorities, and meet critical time deadlines. Effectively use computer systems, software, and modern business equipment to perform a variety of work tasks. Use tact, initiative, prudence, and independent judgment within general policy, procedural, and legal guidelines. Communicate effectively in English, both orally and in writing. Establish, maintain, and foster positive and effective working relationships with those contacted in the course of work. Full-time Pay = $27/hr