Executive administrative assistant jobs in Irondequoit, NY - 76 jobs

Science Academies of New York (SANY) is excited to announce an opening for an Floating Administrative Assistant for the Citizenship and Science Academy of Rochester. Responsibilities and Duties Answer main office phones, greet visitors, parents, and students Handle transportation requests and calls Take student and staff attendance Contact parents of students who are not present at school for the day Assign substitute teachers as necessary Manage school files and supplies Do morning and afternoon announcements as well as the dismissal of students at the end of the day Sign for packages, open mail, and distribute to staff mailboxes Any other routine and daily duties as necessary in running successfully the Main Office. We're looking for: Excellent organizational and multitasking skills good communication and interpersonal skills Work well under pressure and exhibit a professional demeanor Knowledge of Microsoft applications such as Word and Excel Proficient with Google Cloud Qualifications and Skills: High School Diploma required, degree highly preferred Experience in a school setting preferred Fingerprint clearance through NYS Department of Education What Do We Offer: Benefits: After Successful 90-day Probation Period: Health, Dental/Vision Insurance 403b Employer Match Short Term and Long-Term Disability Paid Vacation and Federal Holidays Opportunity to Grow Who We Are Science Academies of New York Charter Schools (SANY) is a unique K-12 school district serving the Syracuse and Utica, New York communities. We are a public charter school, a tuition-free district providing private school education in a public school setting. We pride ourselves on ensuring our students are prepared for the future with a global mindset (thinking globally and acting locally) to become civic-minded and innovative leaders. Our schools boast a diverse staff and student population who are from various backgrounds, races, and countries, which results in a small-world community within the schools to promote its global and local educational mission. After more than a decade as a vibrant member of the Central New York community, we firmly believe there are no boundaries as to what can be achieved when students, their families, teachers, and the community work together toward success and the greater good. What we can provide Want to learn more about our district? Be sure to check out the following links to get a closer look at our schools, hear from our parents and see what our state and community leaders are saying about SANY. District Website: ************ Equal Opportunity Employer Science Academies of New York is committed to maintaining a working and learning environment free from discrimination on the basis of race, color, religion, national origin, pregnancy, gender identity, sexual orientation, marital/civil union status, ancestry, place of birth, age, citizenship status, veteran status, political affiliation, genetic information or disability, as defined and required by state and federal laws. Additionally, we prohibit retaliation against individuals who oppose such discrimination and harassment or those who participate in an equal opportunity investigation. SANY is building success one ATOM at a time! Salary Description $17.25-$22.00

Executive Secretaries and Executive Administrative Assistants Provide high-level administrative support by conducting research, preparing statistical reports, handling information requests, and performing clerical functions such as preparing correspondence, receiving visitors, arranging conference calls, and scheduling meetings. May also train and supervise lower-level clerical staff.

Wasserman operates at the epicenter of sports, music and entertainment, serving talent, brands and properties on a global scale. Headquartered in Los Angeles, Wasserman's presence spans 28 countries and more than 70 cities, including New York, London, Abu Dhabi, Amsterdam, Hong Kong, Madrid, Mexico City, Toronto, Paris and Sydney. For more information, please visit ***************** We are looking for a new executive assistant to support an executive team of three (3). This role will manage mostly business related tasks for the team such as coordinating calendars, planning meetings, organizing travel, and other supporting tasks. The successful candidate will be high energy and motivated to truly be an integral team member, ensuring day to day activities run smoothly. Duties: Coordinate and prioritize executive daily schedule; arrange meetings and conferences, act as a liaison between employees, clients, and executives. Lead planning and coordination of on and off-site team meetings and special events, Plan travel itineraries, coordinate related arrangements, gather information and determine and negotiate complex scheduling issues; prepare expense reports. Interface with high-level administrators within/outside the company requiring considerable discretion and judgment related to case and time sensitive matters. Prepare invoices, budget reporting, and other status documents, using Word, Excel spreadsheets, or presentation software. Contributes to a team effort by undertaking special projects as requested, including tasks such as background research or team event coordination. Skills/Qualifications: Bachelor's Degree and 3-5 years of prior experience supporting senior-level executives. Highly proficient in Microsoft Office Suit: Outlook, Excel, Word, Power Point, Adobe Reader, and standard office equipment. Ability to maintain confidentiality and professionalism in all situations. Ability to exercise discretion, sound judgment and significant initiative. Excellent verbal and written communication skills. Strong analytical, organizational, and project management skills. Ability to work independently and as a team, under pressure, and to meet tight deadlines. Polished, confident, and upbeat personality. Ability to collaborate and build credibility across different levels of the organization. Proven track record of successfully managing upwards. Base salary range: $80-90K, plus bonus potential if applicable for role. Actual base salary is dependent on several factors including but not limited to; market dynamics, location and region, experience, specialized skills/training (education), level of responsibility, budgetary considerations, tenure at the company (for current employees), etc. The salary range listed is just one component of the total compensation package for employees. Compensation decisions are dependent on circumstances of each role Wasserman does not discriminate on the basis of race, sex, color, religion, age, national origin, marital status, disability, veteran status, genetic information, sexual orientation, gender identity or any other reason prohibited by law in provision of employment opportunities and benefits.

(Hiring) Executive Administrative Assistant We are seeking an Executive Administrative Assistant to join our team! You will provide high-level administrative support for an Executive at our company. Responsibilities: Handle administrative needs of Executive Arrange conference calls and meetings Plan work-related travel details Receive visitors Train and supervise lower-level clerical staff Maintain and order supplies Qualifications: Previous experience as an executive secretary, administrative assistant, or in other related fields Strong organizational skills Ability to prioritize and multitask Strong attention to detail Email Resumes To: Admin@viperstaffing.com

This role provides comprehensive administrative support to the Chief Financial Officer (CFO), Corporate Compliance Officer, and other Directors in the Finance Division. The Administrative Assistant will also manage day-to-day office activities for the Fiscal Services and Revenue Cycle Services departments. Key Responsibilities: Manage meeting arrangements, prepare board portals and PowerPoint presentations for monthly Board Audit & Finance Committee meetings. Coordinate scheduling, food services, and special needs for meetings; maintain reports and minutes. Prepare correspondence and reports for the CFO, Controller, Sr. Director of Revenue Cycle Services, Director of Budget & Reimbursement, and other members of the Finance Division as needed. Compose and edit correspondence; perform research for projects, surveys, and applications. Support the Corporate Compliance Officer with compliance activities, including preparing documents for Corporate Compliance Committee meetings. Track and maintain Business Associate Agreements. Manage schedules for the CFO and other Directors in the Finance Division. Analyze and prioritize incoming mail and emails for significance and appropriate follow-up. Develop and maintain department records to ensure timely access to financial information. Answer and direct phone calls promptly and professionally. Perform other duties as assigned. Qualifications: Education: Associates Degree (minimum) Experience: 2+ years of relevant administrative support experience Skills: Strong proficiency in Microsoft Excel, with the ability to generate reports and present data clearly. Proficiency in Microsoft Word and PowerPoint. Excellent organizational skills and attention to detail. Strong interpersonal and customer service skills. Ability to manage multiple schedules and prioritize tasks effectively. Experience in corporate compliance is beneficial but not required.

St. John Fisher University is an independent, liberal arts institution that provides a transformative education to approximately 3,800 undergraduate, master's, and doctoral students each year. Across its five Schools, Fisher offers nearly 40 majors in the humanities, social sciences, natural sciences, business, education, and nursing; 11 pre-professional programs; and master's and doctoral programs in business, nursing, education, pharmacy, and public health. The University's residential campus boasts a robust living and learning community and a successful intercollegiate athletics program. Fisher is a community where all are welcome, regardless of religious or cultural background. The University continues to honor its founders, the Congregation of St. Basil, by embracing their motto, "Teach Me Goodness, Discipline, and Knowledge." We are located in Pittsford, N.Y., seven miles outside of the city of Rochester. The campus is situated on 164 park-like acres-a beautiful setting for a warm, friendly campus community. Job Responsibilities This position will support the Office of the Provost. Tasks include: * Provide administrative support to the Office of the Provost and ensure efficient day-to-day operations of the office * Screen incoming calls and receive visitors for the Office of the Provost. * Manage the budgets and expenses for the Office of the Provost, Faculty Development, Special Projects and manage the invoice and PO approval process. * Coordinate calendars for the Office of the Provost which includes scheduling appointments, assigning meeting rooms, and ensuring other necessary logistic arrangements are made. * Manage and respond to incoming emails in a timely and professional manner. * Manage communication workflows. * Manage expense reports. * Oversee budgets for faculty development. * Produce data reports and provide initial analysis as needed. * Provide support for the Faculty Load and Compensation (FLAC) system as needed. * Create and distribute surveys as requested. * Oversee website updates. * Oversee ordering of supplies and equipment as needed by the Office. * Maintain filing system for the Office of the Provost. * Provide Support for Special Projects (reserve venues, manage budgets, place catering orders, etc.). * Schedule travel arrangements for the Office of the Provost. * Other duties as assigned. Education / Experience Minimum related AAS degree; preferred Bachelor's degree, or significant experience required. Office experience in a higher education environment is highly desirable. Competencies / Skills * Excellent communication and interpersonal skills * Ability to work independently and be self-motivated * Excellent time management and organizational skills * Familiarity with Microsoft suite of products * Ability to problem solve * Manage sensitive data with discretion and integrity * Familiarity with Qualtrix (preferred) * Familiarity with Banner (preferred Physical Demands * Ability to remain in a stationary position for extended periods (e.g., sitting at a desk, working on a computer). * Ability to communicate clearly and effectively in person, by phone, and via email. * Occasional lifting or moving of items up to 10-20 pounds (e.g., office supplies, files). * Ability to navigate office environment, including walking short distances and bending or reaching as needed. Supervision of Employees None Work Environment Traditional office environment Equipment to be Used Computers and peripherals, copier, printer, telephone, A/V equipment Job Type Full-time Work Hours Typically 8:30-4:30 with infrequent support for evening/weekend events Full time/12 month/35 hours weekly Special Conditions for Eligibility Minimum Number of References Requested 2 EEO Statement It is the policy of St. John Fisher University to provide Equal Employment Opportunity to all employees and applicants for employment in accordance with the applicable federal, state, and local laws governing non-discrimination in employment in each locality in which the University has employees. The University does not discriminate against applicants or employees in hiring, promotion, termination or the terms and conditions of employment on the basis of race, color, religion, gender, sex, perceived sex, gender identity, gender expression, the status of being transgender, sexual orientation, national origin, citizenship, age, disability, marital status, military status, veteran status, predisposing genetic, characteristics or genetic information, arrest or conviction record, status as a victim of domestic violence, or any other characteristic protected by law. The Title IX Coordinator is the designated University official with primary responsibility for coordinating compliance with Title IX and related federal and state laws. The Title IX Coordinator, Meg Flaherty, Ph.D., can be reached by phone **************, email (titleix@sjfc.edutitleix@sjfc.edu>), in-person in Campus Center 209, or outside of business hours by contacting the Office of Safety and Security **************. Work Location FLSA Non-Exempt Salary / Hourly Range $25.50-$30.00 per hour Notes The salary range for this role is set based on a variety of factors, including but not limited to internal equity, qualifications, experience, and education. The above hiring range is one component of the University's competitive Total Rewards package which can be viewed here Posting Detail Information Posting Number S00777P Desired Start Date 03/01/2026 Open Date Open Until Filled Yes Special Instructions to Applicant

Job Description As a full-time Executive Assistant at Great Lights Electric in Rochester, NY, you'll play a pivotal role in supporting leadership and ensuring smooth operations across the business. This is an opportunity to join a trusted family-owned company where your reliability, professionalism, and attention to detail truly make a difference. Pay: $18-$20 hourly ABOUT US: Great Lights Electric is more than just an electrical service provider; we are a devoted, family-owned business committed to delivering exceptional service to the Greater Rochester area and Monroe County since 2012. Our steadfast dedication to superior craftsmanship and excellent customer care distinguishes us from the rest. When you join our team, you become part of a supportive environment that values every individual, promoting collaboration and celebrating each contribution. We prioritize fair treatment and offer competitive compensation because we believe that your hard work should be rewarded. At Great Lights Electric, you'll have the chance to truly make a difference. We strive to create win-win-win scenarios for our customers, employees, and the wider community. When you become part of our team, you join a mission that positively impacts lives through quality installations, repairs, and upgrades. If you're eager to advance your career in a dynamic, enjoyable, and fulfilling setting, we would love to hear from you! Light up your future with Great Lights Electric. YOUR RESPONSIBILITIES: Collaborate effectively with clients, vendors, and internal team members Maintain discretion and professionalism when handling confidential information Support scheduling, project coordination, and day-to-day operations Ensure organizational tasks are completed accurately and on time Serve as a dependable and trustworthy liaison for leadership's needs OUR IDEAL EXECUTIVE ASSISTANT: High school diploma or equivalency, possessing an associate's or bachelor's degree is preferred 1+ years of experience in an administrative, customer service, or support role Excellent organization and time management Strong written and verbal communication skills Problem-solving mindset and resourcefulness Strong interpersonal skills Reliable, self-motivated, and able to work independently Professional and friendly Flexible and adaptable High attention to detail and accuracy Dependable and trustworthy Ability to handle confidential and sensitive information with discretion If you think this Executive Assistant job aligns with your requirements, then applying is simple. In fact, you can complete the initial application in about three minutes. Good luck! Must have the ability to pass a background check and drug screening test.

J.P. Morgan Asset & Wealth Management, with client assets of $2.8 trillion, is a global leader in investment and wealth management. Its clients include institutions, high-net-worth individuals and retail investors in every major market throughout the world. The division offers investment management across all major asset classes including equities, fixed income, alternatives, multi-asset and money market funds. For individual investors, the business also provides retirement products and services, brokerage and banking services including trusts and estates, loans, mortgages and deposits. As a Trust Administrator within the Global Trusts & Estates Practice, you will play a crucial role in delivering our Trusts and Estates services. You will work under the supervision of the Trust Officer in the administration of accounts, ensuring the proper set-up of account records, communicating with beneficiaries and co-trustees, and handling ongoing day to day administration of accounts. You will also be responsible for risk management, client relationship management, and personal development and training. This role provides an opportunity to develop your skills in the trust and estates industry, work with a diverse range of clients, and contribute to a team with a long history of excellence in serving as a corporate fiduciary for families. Job Responsibilities: Work with the Account Opening Group to open estate or trust accounts. Interpret the governing instrument and applicable law to ensure the proper set-up of account records, including payments, fee schedules (when appropriate) and tax records. Communicate with beneficiaries and co-executors or co-trustees to outline administrative procedures. Analyze Wills and trust documents for legal, tax, administrative and investment issues and coordinate delivery of services. Handle ongoing day to day administration of accounts, and proactively manage account base in an effort to avoid and minimize service and operational issues. Work with Tax Officers and trust counsel to resolve tax issues Assist the Trust Officer to maintain current information on beneficiaries and their changing needs and circumstances in order to prudently carry out the firm's fiduciary duties and to provide superior client service. Assist Trust Officer to partner with client's other advisors (attorney, accountant); highly respected by external professional advisor community. Develop, retain and deepen client relationships. Assist the Trust Officer and partner with Wealth Advisors, Bankers, Investors, and Trust Officers to grow the trust and estate business. This includes participating in team discussions and strategy around structuring, pricing and closing trust and estate services including: estates, family trusts, charitable trusts, and specialized Delaware trusts. Required Qualifications, Skills and Capabilities Bachelor's degree required Relevant years of experience in the trust and estates industry Experience in the administration and support of trust and estates including general understanding of fiduciary products and concepts, including legal, tax and investments knowledge Client Servicing - client knowledge, client relationships, proactive communication Teamwork/Personal Effectiveness - clear and concise communication, time management, adaptability to delegate, coaching and training Preferred Qualifications, Skills and Capabilities Knowledge of trust and estate law, income, transfer, and generation skipping taxation, with ability to apply that knowledge to post-mortem planning exercises and account administration. Advanced degree such as JD, industry certification such as Certified Trust and Financial Advisor (CTFA) or paralegal certificate, with paralegal experience in trust and estate practice

What You'll Do As Administrative Assistant with Easterseals New York (ESNY) in Rochester, you will report to the Regional Director and perform a variety of administrative and staff support duties in a residential special education school and in support of the entire facility. Your Responsibilities Will Include: Preparing, filing, and maintaining confidential documents related to budget, operational, client and personnel issues in an orderly fashion, accessible to authorized staff and with appropriate discretion. Coordinating records requests, meetings, phone conferences and similar with school districts, community providers, and government agencies. Supporting transportation for day students including monitoring and reporting on arriving and departing buses, coordination with transportation departments, families, and community based residential homes. Monitoring entrance and exit from buildings by staff, clients, and community members including security procedures at the main office. Assisting with proper implementation of Fire Drill/Emergency procedures as directed. Answering and directing telephone calls, greet and announce visitors. Supporting purchasing, billing, receipts and monitoring and maintaining various accounts such as petty cash and Wegmans accounts ensuring required policy and procedures are being implemented. Assisting Residential Manager and Principal with parent communication for Kessler Residential Programs, including but not limited to memos on staffing, program changes and contact lists. Receiving staff call off notifications and inform administration of such in a timely manner to ensure appropriate supervision levels. Maintaining custodial logs and follow up with concerns when appropriate. Maintaining van logs and follow up with appropriate administration regarding staff reported safety concerns. Assist Principal with data entry, including but not limited to RIA forms. Supporting the IEP (Individualized Education Program) Coordinator with progress reports and other mailings to districts and families. Receiving and distributing incoming mail to staff and clients. Assist with mailings and outgoing mail needs of all staff. Maintain HIPAA and FERPA confidentiality requirements for all client documents and information. Managing and recording keys, supplies, and equipment for program and/or departments. Preparing purchase orders for vendors and staff and assisting with coding and processing invoices. You're a great fit for this role if you have: High school, two (2) years of business college or similar preferred Four (4) years of directly related experience preferred Working knowledge of office methods, practices and operation of standard office equipment Computer proficiency specifically with Microsoft Office products (Outlook, Word, Excel, Teams) and internet access Valid driver's license and reliable transportation Compensation $18-$24/hr The Fedcap Group provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state, or local laws. We are an EEO employer committed to diversity. EOE

At Thompson, your organizational talents directly support our clinical leadership-and in turn, improve patient care. You'll work alongside experienced Nursing Directors and our Chief Nursing Officer who welcome your ideas, recognize your contributions, and empower you to grow. Schedule: Full time, days. Pay Range: $20.00-$25.00, based on experience. Comprehensive benefits: Medical, dental, vision; retirement plan with matching; free parking. Tuition reimbursement up to $6,000/year. Four weeks paid time off plus wellness resources-onsite gym, Zen Room, biometric screenings, Success coaches. A culture built on CARES values (Commitment, Action, Respect, Excellence, Service) and peer-driven recognition through Shining Stars and CARESCount. Main Function: As the Administrative Assistant for Nursing Administration, you'll be a central figure that keeps our department running smoothly. Your proactive coordination, meticulous attention to detail, and clear communication will ensure that critical nursing initiatives stay on track-and that our leadership team can focus on strategic priorities. Key Responsibilities: High-Level Meeting & Calendar Management - Own scheduling and logistics for multi-hour, high-visibility nursing committees (e.g., Nursing Practice Council). - Prepare agendas, take and distribute detailed minutes, and track follow-up action items. Executive Support & Back-Up Coverage - Step in for the Executive Assistant when needed, maintaining continuity in daily operations. Event Coordination & Departmental Celebrations - Plan and execute Nurses Week events and other recognition programs, partnering with interdisciplinary teams to ensure seamless delivery. - Assist with budget tracking, vendor selection, and on-site logistics. Professional Development Tracking Process Improvement & Daily Operations - Identify opportunities to streamline administrative workflows-whether through template creation, automation, or revised standard operating procedures. - Serve as a point of contact for ad hoc requests, ensuring that urgent tasks receive prompt attention. Qualifications: AAS in Secretarial Sciences or equivalent experience. 1-3 years' administrative support in a hospital or clinical environment. Expertise in Microsoft Office Suite (Word, Excel, PowerPoint, OneNote) and comfort with database-style applications. Working knowledge of medical/nursing terminology-enough to navigate policy documents and clinical schedules. Exceptional prioritization skills: you can juggle competing deadlines without dropping the ball. Discretion and professionalism in handling sensitive patient and staff information. A proactive mindset: you anticipate needs, offer solutions, and follow through to completion. Pay Range: $20.00-$25.00 Starting Rate: Based on Experience Thompson Health is an EOE encouraging individuals with disabilities and veterans to apply.

Milton Rents (a division of Milton CAT) is seeking an Administrative Assistant. The primary responsibilities of this job are to manage the paperwork flow of the business, file and maintain all pertinent documents, and provide business information to customers and staff as requested. Milton Rents offers challenging career opportunities, extensive training and employee development along with an opportunity to grow your career and thrive under our reputation for excellence. Whether you're looking for a steady job with great benefits, or an exciting place to start your career and grow within the organization, Milton Rents can meet your needs! We offer excellent benefits and supply you with the tools you need to maximize your potential. Pay: $17-20 per hour (based on education and experience) Hours: Monday-Friday, 8am-5pm Benefits include: * Paid Time Off + 8 company paid holidays * Medical, Dental and Vision insurance options for Employee and Family * Disability & Life Insurance Packages * Competitive Retirement Plan * Tuition Reimbursement - available to FT employees with 1 year+ of service * Employee Assistance program (EAP) * Additional supplemental offerings and discount programs * Employee Referral Program Responsibilities * Office supply ordering * Daily filing and organization of paperwork * Daily bank run and post office run * Maintaining Customer insurance records * Maintaining Vendor/subcontractor insurance files * Any errands needed from management * Assist with department mailings * Taking customer phone payments * Any miscellaneous accounting data entry Qualifications * Excellent phone, verbal and written skills * Working knowledge of office equipment such as computers, copiers, fax machine * Working knowledge of Microsoft Word and Excel Preferred Education and Experience * A high-school diploma or Grade Equivalency Diploma (GED) is required for this job * Two years of experience in an office/clerical position This job description is not intended to be all-inclusive. Your supervisor may request and assign similar duties. Resumes that are mailed, emailed or hand-delivered to Milton CAT or any employee will not be considered. You must apply online. A background check and drug test are required as part of our pre-employment process. Milton CAT is an equal opportunity employer that values the strength diversity brings to the workplace. We encourage applications from individuals with disabilities, minorities, veterans, and women. Applicants receive fair and impartial consideration without regard to race, sex, color, religion, national origin, age, sexual orientation, gender identity, handicap, disability, veteran status, genetic data, or other legally protected status. We base all employment decisions to further this principle of equal employment opportunity. VEVRAA Federal Contractor. EEO/AA employer. Milton CAT is a Drug-Free workplace.

As a community, the University of Rochester is defined by a deep commitment to Meliora - Ever Better. Embedded in that ideal are the values we share: equity, leadership, integrity, openness, respect, and accountability. Together, we will set the highest standards for how we treat each other to ensure our community is welcoming to all and is a place where all can thrive. Job Location (Full Address): 60 Corporate Woods, Brighton, New York, United States of America, 14623 Opening: Worker Subtype: Regular Time Type: Full time Scheduled Weekly Hours: 40 Department: 100923 HR Admin Svc-Leave Admin Work Shift: UR - Day (United States of America) Range: UR URG 106 H Compensation Range: $21.36 - $29.90 The referenced pay range represents the minimum and maximum compensation for this job. Individual annual salaries/hourly rates will be set within the job's compensation range, and will be determined by considering factors including, but not limited to, market data, education, experience, qualifications, expertise of the individual, and internal equity considerations. Responsibilities: GENERAL PURPOSE Develops, implements and administers leave programs. May identify and incorporate diversity, equity and inclusion (DEI) in benefits programs. Identifies key issues and patterns from partial/conflicting data. Counsels University staff, faculty, supervisors, and business partners concerning University leave programs. Provides administrative and customer service related to the leave process for all employee types across the University. JOB RESPONSIBILITIES Counsels all levels of faculty and staff including Sr. Leaders, managers, and Human Resource Business Partners as to the University's leave plans and practices, and related problems and possible options. Interprets and communicates leave policies and procedures and advises as to eligibility, alternative options, taxation implications, etc. Discusses personal or other special problems related to leaves and resolves routine and non-routine issues. May research information to assist legal counsel Produces reports, audits claim, evaluates eligibility and entitlements and considers multiple leave options to determine outcomes. Performs audits comparing vendor systems information, pay check information and time and labor information to ensure payment accuracy. Researches and resolves pay issues. Initiates, implements, and processes remittance payments. Exercises discretion and independent judgement when identifying claim discrepancies and recommends resolution processes. Directs vendors related to errors discovered and ensures fixes are appropriate per policy and procedure or contracts. Prepares, processes, and reviews forms for compliance, accuracy, and completion including medical documentation. Determination of how to classify claims (WC- determine OSHA recordable, medical only or loss time or if multiple claims how to address concurrent DBL and WC claims). Monitors, tracks, and maintains data for reporting requirements. Utilizes multiple systems to analyze claims, trends and desired outcomes including HRMS, Vendor Systems, Excel. Provides routine and ad hoc reporting as required. Oversees vendor performance and services. Participates on weekly vendor calls, identifies issues, directs vendor in the appropriate resolution and escalates severe issues to manager. Customer Service- performs duties such as but not limited to: Providing timely response to telephone requests, explains disability reporting process to supervisors and employees including T&L in HRMS, follows up with employee/supervisor to secure appropriate documentation, provides assistance with data collection associated with compliance, audits, and general process flows. Evaluates ongoing the effectiveness of program, reports observations, and makes recommendations for improvements in leave plans, policies and procedures and vendor contracts. Assists with project work such as benchmarking, file reorganization, transitional work assignment documentation. REQUIREMENTS Associates degree and 3 years' experience in Human Resources or related field; or an equivalent combination of education and experience. The University of Rochester is committed to fostering, cultivating, and preserving an inclusive and welcoming culture to advance the University's Mission to Learn, Discover, Heal, Create - and Make the World Ever Better. In support of our values and those of our society, the University is committed to not discriminating on the basis of age, color, disability, ethnicity, gender identity or expression, genetic information, marital status, military/veteran status, national origin, race, religion, creed, sex, sexual orientation, citizenship status, or any other characteristic protected by federal, state, or local law (Protected Characteristics). This commitment extends to non-discrimination in the administration of our policies, admissions, employment, access, and recruitment of candidates, for all persons consistent with our values and based on applicable law.

Bowers Associates, LLC stands as a renowned figure in the realm of public accounting, distinguished for its provision of top-tier audit, assurance, and advisory services. As a proud member of the AICPA s G400, encompassing the Top 300 Firms nationally, we maintain a robust reputation grounded in integrity, professionalism, and unparalleled expertise. Whether traditional Tax and Audit, Client Accounting Advisory Services, Business Valuation, Accounting/Bookkeeping, Forensic Accounting, or Financial Planning Services, our approach is to master an in-depth knowledge of our clients with innovative analysis and recommendations to build and maintain net growth. Job Summary We are seeking a full-time Administrative Specialist to join our Rochester, NY office. The ideal candidate will provide administrative support to our team and ensure efficient operation, while supporting other offices located in Syracuse and Watertown, NY. This is an in-office position. Responsibilities Assist with daily administrative tasks, including answering phones, filing, copying, data entry, and record maintenance Schedule appointments and maintain calendars Assist in the preparation of regularly scheduled reports Provide general support to visitors Assist in other administrative tasks as assigned to Qualifications High school diploma, Associates degree is a plus 3+ years of relevant work experience in a customer service-related or administrative support role Proficient in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint, Adobe) Strong organizational skills and time management skills Excellent verbal and written communication skills, professional in nature Hours: Hours are Monday through Friday from 8:00 am - 5:00 pm. Must be available to work some nights and weekends during our busy season (February April 15th) when applicable. Pay Rate:$20.00-$25.00/ hour (DOE) Benefits: We offer tremendous growth and development opportunities, flexible work schedules, and a comprehensive compensation and benefits package that includes Health, Dental, Vision, Life, Long-Term Disability, 401k, Paid Time Off, Volunteer Time Off, Work, Life, Balance, Culture, and More! EOE

Bowers Associates, LLC stands as a renowned figure in the realm of public accounting, distinguished for its provision of top-tier audit, assurance, and advisory services. As a proud member of the AICPAs G400, encompassing the Top 300 Firms nationally, we maintain a robust reputation grounded in integrity, professionalism, and unparalleled expertise. Whether traditional Tax and Audit, Client Accounting Advisory Services, Business Valuation, Accounting/Bookkeeping, Forensic Accounting, or Financial Planning Services, our approach is to master an in-depth knowledge of our clients with innovative analysis and recommendations to build and maintain net growth. Job Summary We are seeking a full-time Administrative Specialist to join our Rochester, NY office. The ideal candidate will provide administrative support to our team and ensure efficient operation, while supporting other offices located in Syracuse and Watertown, NY. This is an in-office position. Responsibilities * Assist with daily administrative tasks, including answering phones, filing, copying, data entry, and record maintenance * Schedule appointments and maintain calendars * Assist in the preparation of regularly scheduled reports * Provide general support to visitors * Assist in other administrative tasks as assigned to Qualifications * High school diploma, Associates degree is a plus * 3+ years of relevant work experience in a customer service-related or administrative support role * Proficient in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint, Adobe) * Strong organizational skills and time management skills * Excellent verbal and written communication skills, professional in nature Hours: Hours are Monday through Friday from 8:00 am - 5:00 pm. Must be available to work some nights and weekends during our busy season (February April 15th) when applicable. Pay Rate:$20.00-$25.00/ hour (DOE) Benefits: We offer tremendous growth and development opportunities, flexible work schedules, and a comprehensive compensation and benefits package that includes Health, Dental, Vision, Life, Long-Term Disability, 401k, Paid Time Off, Volunteer Time Off, Work, Life, Balance, Culture, and More! EOE

Plays a critical role in ensuring achievement of program goals through the efficient and timely delivery of clerical, communications and leadership support to individuals or the department. Coordinates people and supplies to support achievement of program goals. Demonstrates knowledge about how the program runs in order to direct people to the right resources to meet their needs. Minimum Education & Experience * Associates degree in business, secretarial science or related discipline; plus two years' experience in a clerical position or the equivalent combination of experience and education deemed necessary to perform the core responsibilities of the role. Licensure/Certification * Access to reliable and timely transportation to ensure they can get to sites to provide back-up coverage. * Ability to obtain and maintain CPR/1stAid and SCIP-R certification.

The Administrative Assistant - Operations & Finance provides high-level administrative and clerical support to both the Operations and Finance departments. This position plays a key role in maintaining efficient workflows, supporting daily financial and operational activities, coordinating internal processes, and ensuring compliance with organizational policies and deadlines. Job duties include but are not limited to the following: Operations Support Assist with Time and Billing Assist with Client Monthly Billings Assist with Client AR including collections Maintain the Time & Billing database Produce monthly reporting Produce reporting as requested Answer Client Emails Year End Procedures Prepare Invoices, Post Invoices, Credit Invoices, Delete Invoices and Email Invoices Time Entry Changes (Move, Delete, Change) Make client info changes (email, address and name) Assist in coordinating and tracking operational projects, timelines, and deliverables. Prepare and maintain operational reports and documentation. Coordinate logistics for meetings, events, and training sessions. Assist with performance metrics reporting and data analysis for process improvement. Finance Support Support the Finance department in accounts payable/receivable processing. Assist with reconciliations, budget tracking, and expense monitoring. Maintain financial records, spreadsheets, and reports with confidentiality and accuracy. Liaise with vendors, clients, and internal staff regarding billing, payments, and documentation. Support the Finance team during audits and month-end/year-end closing procedures. Marketing Support Assist in coordinating marketing materials, social media posts, and newsletters. Help update community page with content under supervision of the Marketing and Operations team. Maintain inventory for career fairs and trade shows. Support the planning and logistics of company events, trade shows, or community outreach. Compile and distribute basic marketing reports or engagement metrics as directed. General Administrative Duties Serve as a liaison between Operations, Finance, and other departments. Manage calendars, schedule meetings, and coordinate travel arrangements. Handle confidential information with professionalism and discretion. Contribute to continuous improvement initiatives and administrative process optimization. Requirements Education Requirements: Highschool diploma required. Associate's degree in Business Administration, Accounting, Finance, or a related field preferred. Experience: 2-4 years of experience in administrative support, preferably within Operations or Finance functions. Skills: Strong organizational and multitasking skills with attention to detail. Proficient in Microsoft Office Suite (Excel, Word, PowerPoint, Outlook) and/or Google Workspace. Experience with Practice Management a plus. Experience with accounting systems (e.g., QuickBooks) is a plus. Excellent written and verbal communication skills. Ability to handle sensitive information with confidentiality. Strong problem-solving skills and a proactive attitude. Salary Description $22.00 - $25.00

At Kelly Services, we work with the best. Our clients include 99 of the Fortune 100 TM companies, and more than 70,000 hiring managers rely on Kelly annually to access the best talent to drive their business forward. If you only make one career connection today, connect with Kelly. Job Description Prepare or otherwise process correspondence. May compose letters and memoranda from transcription, corrected copy, handwritten or marginal notes, verbal instruction, or as routine procedure. Proofs and as necessary edits legal, financial, technical or other business related information. Some analytical and administrative judgment required. Handles all confidential information with discretion. Will receive and relay phone calls, take messages, greet and direct visitors, and respond to inquiries or routine requests. Opens, evaluates and sorts mail for importance, urgency and distribution. Handles employee and/or high-level customer problems by investigating complaints and follow up to assure clarification and customer satisfaction. Utilizes software (excel, PowerPoint.) to create slides, spreadsheets, visuals, charts, graphs, etc. for meetings and presentations. Supplies audio-visual equipment and transparencies for meetings. Schedules and maintains the assigned staff members' calendars of meetings, conferences, appointments, ensuring that business time is organized efficiently. Provides timely reminders of commitments and supplies necessary meeting data. Makes arrangements for on and off-site meetings, prepares and distributes agenda, issues invitations, orders refreshments and assembles pertinent documents, brochures, reports, files, records, etc. As instructed, prepares travel arrangements and accommodations for the executives, divisional personnel and consultants. As necessary, contacts staff on important matters while in travel status. Submits mileage and travel expense reports, verifies accuracy of reports and monitors for unusual expenses, fluctuations, etc. Will establish and maintain files and as assigned will purge obsolete materials and prepare for storage. Will maintain inventories of supplies and materials and reorder as necessary. Qualifications A high school diploma is required, supplemented by additional training in stenography and office procedures. An AAS degree in secretarial science is preferred. Additional Information All your information is kept confidential as per EEO standards. Why is this a great opportunity? The answer is simple…working at our client is more than a job; it's a career. The opportunities are diverse whether you are right at the start of your career or whether you are looking for new challenges this is the job for you, so be quick and apply now!

Larimer Law is a growing firm in the legal services industry, focusing on eDiscovery and related services. We are seeking a self-motivated individual who can join our close-knit family and continue to grow with us. The Administrative Assistant shall be responsible for various functions in support of the administrative operations of the Firm. Job duties will include assisting the Executive Coordinator with various operational tasks relating to the Firm's operating and information systems, HR and personnel-related processes and documentation, payroll and finance functions and facilities and resources of the Firm. The Administrative Assistant will report to the Firm's Director of Litigation Services. The Administrative Assistant's responsibilities, which may be altered or added to from time to time by the shareholders, are described in further detail below: Assistance with Management of Firm Finances The Administrative Assistant will be responsible for performing tasks to assist the Firm's Management Team and Executive Coordinator with financial planning and financial management for the Firm, including: Assisting with bill payment, invoicing, data entry and reporting, and collections; Collecting information and generating reports for internal and external budgeting purposes; Coordinating documentation and data entry relating to finances and financial systems ; Personnel and Human Resources Management A primary service offered by our firm is hiring teams of attorneys to review documents for our clients on accelerated timeframes. The Administrative Assistant shall be responsible for performing tasks to assist the Firm's Director of Litigatgion Services and Executive Coordinator to support such efforts, including the following: Assisting with the fast-paced hiring (onboarding and offboarding) of groups of employees and contractors; Assisting with staff requests for technical or operational assistance. Assisting with trainings and troubleshooting for employees on the use of firm technologies and tools Assisting employees in resolving IT issues and/or directing them to the appropriate vendor resource as necessary to resolve IT issues as soon as possible Assisting with payroll and timekeeping systems; preparing routine reports for the auditing of time entries Assisting Executive Coordinator with benefits documentation and communications General Operations The Administrative Assistant will be responsible for assisting the Executive Coordinator with: Provisioning of office supplies and equipment Day-to-day operational functions such as sending and receiving mail; monitoring phone and email correspondence; Assistance with travel and other operational support for the executive and attorney teams Various administrative tasks assisting Executive and Project teams as needed Key skills and qualifications Technical Skills: Proficiency in the Microsoft Office Suite (Word, Excel, Outlook) is required; Familiarity with Quickbooks is desired; Familiarity with other office productivity software, calendar management tools, and Microsoft Teams or other collaborative tools is desired. Administrative and Organizational Skills: Excellent time management and organizational abilities are critical for handling multiple projects and tasks simultaneously; Ability to multitask and prioritize workload; Strong attention to detail; Communication and Interpersonal Skills: Excellent verbal and written communication skills are essential; Strong interpersonal skills to interact with clients, colleagues, and senior management; Self-motivation and willingness to be proactive in running issues to the ground is critical; Must be a team player! Professionalism and Discretion: Ability to handle sensitive and confidential information with discretion; High level of professionalism and confidence; Flexibility and ability to adapt to changing priorities in a fast-paced environment. Experience: Proven experience as an executive assistant or in a similar administrative role is desired. Education: An associate's degree or bachelor's degree is preferred

Mendon Truck Leasing and Rental, a branch of PETIT FORESTIER GROUP, a full-service leasing and rental company and a leader in the refrigerated fleet market, is searching for a full-time Administrative Assistant to provide support for the office by performing various office administrative duties. This position is on-site at our Hunts Point, Bronx location. Responsibilities: • Answer phones, send and receive emails, filing, and assist with scheduling appointments. • Assist with various office duties including handling inbound service requests and ensuring proper information is recorded and assigned. • Assist Service team with truck leasing and rental duties. • Maintain and update internal rental system (IGLOO) to show accurate information. The successful candidate will have: • Minimum of 1-year of Admin experience. • Strong communication, organizational, and customer service skills. • Computer proficiency including MS Office. • High school diploma or GED. Additional Information: Work Location: 840 Garrison Avenue, Bronx, NY 10474 Job Type: Full-time Schedule: Monday to Friday Pay Type: $19-21/hour (equivalent to $39,520 to $43,680/year) Benefits: • 401(k) • Dental Insurance • Vision Insurance • Health Insurance • Life Insurance • Sick Time Off • Vacations • Holidays